Technology Acquisition CenterOffice of Acquisition OperationsDepartment of Veterans Affairs

December 9-11, 2014

Topics VA Focus Organizational Structures TAC Mission Statement What Makes the TAC Unique What the TAC Buys Yearly Obligations & Small Business Performance TAC Commonly Used Contract Vehicles Upcoming TAC Acquisitions Veterans First Contracting Program Proposal Submission – “Tips and Pitfalls” Industry Participation Important Websites & Point of Contact

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To improve Veteran access to VA benefitsand services,

To eliminate the disability claims backlog, and

To end Veteran homelessness.

VA FocusTo significantly transform VA through our committed promises…

AGENCY PRIORITY GOALS (APGs)ACCESS BACKLOG HOMELESSNESS

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VA Organizational Structure

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Office of Acquisition, Logistics, and Construction (OALC)Organizational Structure

Glenn D. Haggstrom Principal Executive Director

Office of Acquisition, Logistics, and Construction

Jan R. FryeDeputy Assistant Secretary Office of Acquisition and

Logistics

Phyllis A. Bower

Executive DirectorOffice of Acquisition

Operations

Michele R. Foster Associate Executive Director

Technology Acquisition Center

(TAC)

Stella S. FiotesExecutive Director

Office of Construction and Facilities Management

VACANT Associate Executive Director Strategic Acquisition Center

(SAC)

Sara Barboza Director

Acquisition Business Service (ABS)

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TAC Organizational Structure

OperationsService

Acquisition Rapid Response Service (ARRS)

Michele R. FosterAssociate

Executive Director

(Vacant)Deputy AssociateExecutive Director

Program Advisory Service (PAS)

Procurement Service A 

ProcurementService ‐ Austin

Competition   Manager

Executive Assistant

Customer Liaison

Procurement Service B 

Procurement Service C 

Procurement Service D 

Compliance/Policy/ Training Service

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“ The Technology Acquisition Center (TAC) is dedicatedto providing acquisition and program managementexpertise and support for life cycle management of

enterprise-wide solutions in information and technology for VA’s Office of Information and Technology (OI&T).The TAC is staffed with highly experienced acquisitionand program management professionals who can

provide OI&T with procurement vehicles that enableOI&T to execute its vital mission.”

TAC

TAC Mission Statement

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Established in March 2009 to provide dedicated acquisitionsupport to the Office of Information & Technology (OI&T)

Leveraging the availability of experienced personnelresulting from Fort Monmouth BRAC

Big “A” Acquisition… Contracting Functions Requirement and Package Refinement Programmatic Expertise and Assessment

Co-located with Office of General Counsel (OGC) and OI&T

Total Staffing: 193/266 (TAC-NJ & TAC-Austin)

What Makes the TAC “Unique”

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Program Management

Support

Systems Engineering

Support

Software Engineering

Support

Systems Administration

Support

Business Systems Support

Mobile Services

Development and Testing

Services

Infrastructure Upgrade Support

Technical Support

Help Desk Support

Web Portal Ops Support

Cloud Services

Desktop Computers

Laptop Computers

Docking Stations Monitors Servers

PrintersVideo

Teleconferencing Equipment

Audio Visual EquipmentEnterprise

Solutions

IndustryOriented Innovations

SupportDedicatedWorkforce

CustomerPartnerships

What the TAC Buys

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Product and Service Codes (PSC):

Commonly used North American IndustryClassification System (NAICS) codes:

541512- Computer System Design Services

541519- Other Computer Related Services

541511- Custom Computer Programming Services

517110-Wired Telecommunications Carriers

334111- Electronic Computer Manufacturing

511210- Software Publishers

339112- Surgical and Medical Instrument Manufacturing

Commonly Used Codes (FY14)

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What the TAC Buys

D399 (Other Computer Services)

(IT- Integrated HW/SW/SVS Solutions)

(ADP Input/Output & Storage Devices)

D318

7025

D319

7035 (ADP Support Equipment

(IT- Annual SW Maintenance Svs Plans)

TAC Yearly Obligations

724 1316 1575 19182556803

843 515647

454

0500

100015002000250030003500

FY10 FY11 FY12 FY13 FY14

Dollars ($M)

NJ Austin

($2.57B)($3.01B)

886 1208 1560 19102383

16621784 1180 891

891

0

1000

2000

3000

4000

FY10 FY11 FY12 FY13 FY14

Actions

NJ Austin

(2,801)(3,274)

($1.5B)($2.1B) (2,548)

(2,992)($2.09B)

(2,740)

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FY14 –TAC Small Business Performance

Actions % of Actions Dollars Obligated % of Dollars

VOSB 1181 37.85% $1,183,875,058 43.07%SDVOSB 1061 34.01% $1,033,457,853 37.59%

TAC VA Goal

Small Business 55.81% 34.77%(OAO 46%)

VOSB 43.07% 12.0%SDVOSB 37.59% 10.0%

Small DisAdv 15.29% 5.0%Woman Owned 2.54% 5.0%

HUBZone 0.25% 3.0%

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TAC Commonly Used Contract Vehicles

Transformation Twenty-One Total Technology (T4) (IT Services)

Commodities Enterprise Contract (CEC) (IT HW)

NASA SEWP GWAC (IT HW/SW w/limited services)

VETS GWAC (IT Services)

GSA MOBIS (Program Management Services)

GSA Schedule 70 (HW/SW/Services)

GSA SmartBUY (SW)

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Transformation Twenty-One Total Technology (T4) is an enterprise contractual solution covering a wide range of IT services, including

program management and strategic planning, systems and software engineering, enterprise networks, cyber security, operation and maintenance

TAC Commonly Used Contract Vehicles

• Program ceiling of $12B for IT and telecommunications support services

• Collection of 16, 5-year Indefinite Delivery Indefinite Quantity (ID/IQ), Multiple Award Task Order (MATO) contracts

• Task Areas include: – Program management and strategy planning– Systems/software engineering– Enterprise network– Cyber security– Operation & Maintenance – IT facility support

• NOT a hardware contract, NOT intended to replace all VA’s IT service contracts• Provides greater insight to VA’s total information technology needs, resulting in better

solutions using a streamlined acquisition process

• T4 Prime POC Listing is located at https://www.voa.va.gov/

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Commodity Enterprise Contract (CEC) is an enterprise contractual solution to acquire state of the art, fully qualified, interoperable,

compatible, and deployable hardware and software solutions.

TAC Commonly Used Contract Vehicles

• Program Ceiling: $5.3B; 5-year Indefinite Delivery Indefinite Quantity (ID/IQ) Contract; Delivery Order Types: Firm Fixed Price and Time and Materials

• Awarded three IDIQ contracts in March 2013 to the following resellers:(1) All Points Logistics, (2) Red River, and (3) Valador

• Requirements will be competed among all the awardees, unless an exception to fair opportunity is otherwise justified. Technology Insertion/Technology Refresh capabilities included to address changes/updates to IT hardware technologies.

• Benefits ensure standardization of commercial IT hardware and associated installation, configuration, warranty, maintenance, and technical support service solutions across VA Enterprise. Provides savings through reduced cycle time.

• Provides the latest in technological advances and new business practices that promise to increase productivity and/or reduce costs, while ensuring interoperability with the VA’s existing hardware infrastructure. Provides greater insight to VA’s total IT needs, resulting in better solutions through a streamlined acquisition process.

• CEC Prime POC Listing is located at https://www.voa.va.gov/

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T4 Next GenerationTransformation Twenty-One Total Technology (T4) Next Gen will deliver Contractor-provided solutions in support of information technology (IT), health IT, and telecommunications, to include services and incidental hardware, for customer requirements that vary across the entire spectrum of existing and future technical environments.

• Examples include: Program management and strategy planning, systems/software engineering, enterprise network, cyber security, operation and maintenance and IT facility support.

• Request For Information (RFI): Released - July 29, 2014Responses Recv’d - August 28, 2014

• Industry Day: October 6, 2014

• Solicitation Released: November 19, 2014

• Proposals Due: December 19, 2014

• Contract Award: o/a December 2015

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Medical Appointment Scheduling System (MASS)

• VA intends to award an ID/IQ type contract• Individual TOs issued on a performance-based FFP and/or T&M basis• Basic contract consisting of a sixty (60) month ordering period with

two 12-month optional ordering periods

• Solicitation Released: November 19, 2014• Proposals Due: January 9, 2015

• Contract Award: o/a March 2015

Contractual solution to acquire a commercially available off-the-shelf (COTS) based medical appointment scheduling solution that incrementally improves scheduling as it is integrated with VistA and deployed across the enterprise.

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Veterans First Contracting Program(Public Law 109-461)

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Veterans First Contracting Program(Public Law 109-461)

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Proposal Submission“Tips and Pitfalls”

Create a matrix to ensure consistency throughout the proposalsand ensure that all criteria for evaluation is being addressed

Proposal presentation - Ensure proposal can be linked toPWS/SOW requirement paragraphs

Conduct due diligence by researching pricing for similar projects

Request a debrief to assist in strengthening future proposals

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TIPS…

! Not taking advantage of the question and answer periodduring solicitation

! Failure to demonstrate clear and comprehensive understandingof the Government’s problem as presented in the solicitation

! Deviating from the proposal instructions – follow them closely!

! Use of template proposals or re-writing old proposals – run riskof unintended use of old data or missing criteria

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PITFALLS…

Proposal Submission“Tips and Pitfalls”

RequestsFor

Information

Industry Participation and Feedback is Critical to VA Success

APBIs

Pre-ProposalConferences

VendorVisits

National VetsConferences

IndustryDays

SourcesSought

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“COMMUNICATE…AND…PARTICIPATE!”

Advanced Planning Briefing to Industry (APBI) https://www.voa.va.gov (under APBI library)

Federal Business Opportunities (Fed Biz Ops or FBO) http://www.fbo.gov

Forecast of Contracting Opportunities (FCO) https://www.vendorportal.ecms.va.gov/eVP/fco/FCO.aspx

VA Center for Innovation (VACI) http://www.innovation.va.gov/index.html

Virtual Office of Acquisition (VOA) https://www.voa.va.gov

Important Websites

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Tony OwensTony.Owens2@va.gov

732-795-1124

Serves as TAC interface with VA Office of Small and Disadvantaged Business Utilization (OSDBU) and the Small Business Administration (SBA)

Responds to queries from small businesses on conducting business with the TAC

Promotes compliance with Public Law 109-461, Veterans Benefits, Healthcare, and Information Technology Act of 2006 (aka Veterans First Contracting Program), providing priority for SDVOSB/VOSB awards

TAC Small Business Representative POC

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