technology & society technical division bi-annual operating report 2003 sam “can we bail out...

Technology & Society Technical Division Bi-Annual Operating Report

2003 SAM

“Can We Bail Out This Boat?”Status: The Bailing has Begun…

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2003 SAM T&S Division Report Executive Summary

• We understand our mission is to advocate and advance the understanding of professional responsibilities, opportunities and context in which engineers practice

• During the 2002-2003 operating year, we delivered technical content – primarily technical sessions and proceedings at one conference - in all five of our subject areas.

• We substantially grew our active volunteers from 4 to 33 and our primary membership by 3% - 6th best among all ASME technical units

• We organized these new volunteers into a 14 committee matrix structure lead by five programs; we also re-constituted our executive committee and re-established leadership succession

• But we did all this while incurring an estimated year-end deficit of $800 at the same time that COE has an urgent mandate to eliminate its overall operating subsidy

• We also have a number of administrative gaps remaining to be closed:– Key volunteer leadership vacancies remain– Strategic, operating and financial plans and governance documents are required– We still don’t know or understand our customers and stakeholders

We’ve been bailing furiously and the results are beginning to show…

… But the water is still dangerously high and we continue to leak.

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2003 SAM T&S Division Report Contents

• Division Report

• Appendix – Committee Functional Assessment

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2003 SAM T&S Division Report Mandate and Mission

The Technology & Society Division is the home within ASME for the Engineer- Advocate.

MissionTo advocate and advance the understanding of professional responsibilities, opportunities and context in which engineers practice.

Core Need

"The professional opportunities and responsibilities of engineers increasingly demand appreciation of the environmental, social, legal, ethical and political context in which engineer's work is embedded.”

Vision

The T&S Division is the pre-eminent ASME authority and source of advice and advocacy for engineers’ interactions within their society and environment.

Key Objectives 1,000 members, 100 volunteers, 10% surplus and 1 central place for professionalism and responsibility

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2003 SAM T&S Division Report Technical Products & Services Delivered

Technical Documents

Peer Reviewed Papers Quality research papers published in our division’s conference proceedings or journals

Newsletter Articles General interest technical articles authored by division members to educate other division members

During the 2002-2003 operating year, the division completed a number of technical activities focused on conference sessions and proceedings.

Public Position Statements Approved statements that convey our division’s official position on a technical subject to government

Website Articles General interest technical articles authored by division members to educate other division members

Technical Exchange

Lectures One-way conveyance of important technical knowledge and views

Technical Sessions Forums where authors and experts present their research and exchange views on technical subjects

Networking Meetings / Meals Forums where division members can network and socialize with other members

Short Courses Forums where continuing education credit is earned by learning more about technical subjects

Technical Relationships

External Relationships On-going planning and coordination between our division and external organizations- within and outside of ASME

Technical Recognition

Honors and Awards Issuance of honors/awards to leading technical professionals who are role models

White Papers Approved statements that covey our division’s knowledge or position on a technical subject to specific audiences

Advocacy Advocacy of positions and knowledge to outside groups

Technical Outreach

Education Public service education to non-division members

No Activity

14 Papers and 6 Abstracts Published

No Activity

1 Published

No Technical Publication – General Information Improved

16 Sessions Held

No Activity

No Activity

No Activity

7 Relationships Maintained

1 Dinner Held

No Activity

No Activity

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2003 SAM T&S Division Report Financial Results

Division will balance its books by drawing upon an ~$800 operating subsidy; most expenses are associated with face to face meetings.

Income Statement, 09/02 – 04/03

General Operating Expenses $

Teleconference 364

Membership Database Report Generation 179

Food and Beverage 648

General Operating Income $

Net Investment Gain (Loss) (11)

Congress 2002 397

Net Surplus (Deficit) (805)

Conference Income $

Total 1,012

• Subsidy and balance carry-over at start of 2002-2003 operating year is $3,046

• April 30, 2003 (latest available) cash balance is $870.

• Estimated expenses for 2003 SAM meeting are $700

• End of year balance, after adjustments, expected at $1,800

Cash flow Activity

• Currently operating at $800 per year deficit

• No revenue collection allowed from membership dues

• No meaningful funds available for investment projects or travel expenses

Financial Viability Status

Meeting Expenses: Congress 2002 $

Nat. Man. Week 2003 (not yet disbursed) ---

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2003 SAM T&S Division Report Volunteer & Member Resources

0

10

20

30

40

50

J A S O N D J F M A M J

Volunteer Participation by Month

Month: July, 2002 – June, 2003

No. of Volunteers

Active volunteers have grown rapidly since December, 2002, reaching over 30 by SAM; Primary membership remains flat.

Passive

Active

0

100

200

300

400

500

600

J A S O N D J F M A M J

Primary Membership by Month

Month: July, 2002 – June, 2003

No. of Primary

Members

• Active volunteers have grown from 4 last June to 33 today

• Passive volunteer network also growing

Volunteers are Growing

Membership Remains Flat

• ASME technical units in total lost ~3,000 primary members

• T&S primary membership is basically flat – 501 last June to 517 in May

• This 16 member net increase is 6th best of all 39 technical units – largest unit increase was 110

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2003 SAM T&S Division Report Committee Structure

Volunteers are organized into a 14 committee matrix structure lead by five programs; Officers and Committee Chairs serve on the General Committee.

General

Conference

Professional Developmen

t

Website

Newsletter

Honors

External Affairs

Nominating

Membership Developmen

t

Intellectual Property

Sustainable Engineering

Ethics & Technology

Engineering Public Policy

History & Society

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2003 SAM T&S Division Report Volunteer Leadership

The division’s strategy and direction is set by Officers on the Executive Committee; Execution is managed by the larger General Committee.

Chair Kenneth HorneVice Chair Hiroshi HondaSecretary ratification pendingTreasurer ratification pending Member At Large ratification pending

Frank Spanitz

Kate Ingle-Rosario

Larry Russell

Andrew Baker

Joe Carson

Marshall Graves

Hiroshi Honda Robert

Burns

Sarah Nguyen

Vacant

Vacant

VacantVacant

Newsletter

Nominating

Professional Developmen

t

Website

Sustainable Engineering

Intellectual Property

History & Society

Ethics & Technology

Engineering Public Policy

Conference

External Affairs

Honors

Membership Developmen

t

Executive Committee

General Committee

T&S Division Leadership Structure

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2003 SAM T&S Division Report Administration

• Several Administration Accomplishments…– Executive Committee vacancies have been filled and leadership succession has been re-

established (pending E&TM and COE ratification at 2003 SAM)– 13 Program and Function committees have been established and 70% have named chairs– Basic information on the division website has been 80% updated or replaced

• …But important holes still remain– Several key volunteer leadership positions remain unfilled

- Committee Chairs—Ethics & Technology Program (division chair temporarily filling this role)—Website Function—Newsletter Function—External Affairs Function

- External Liaisons—E&TM Operating Board—Board on Government Relations

– No strategic or operating plan in place to set direction and ensure execution– No financial plan in place to achieve sustainable viability– Division members, stakeholders and customers are largely not identified, known or served– Governance documents are significantly inadequate

- Bylaws last revised in 1978 and require wholesale revision / replacement- No operating guide exists

Progress has been made to close administration gaps; some holes remain to be filled.

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• Division Report

• Appendix – Committee Activity Assessment

• Ethics & Technology

• History & Society

• Honors

• Conferences

• Professional Development

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2003 SAM T&S Division Report Committee Activity Assessment – Ethics & Technology Program

The Ethics & Technology Program will expand its activities to include closer collaboration with the Board on Professional Practice & Ethics

• Nine committee members

• Current focus on delivering technical content (conference sessions) in area of professional ethics as relates to engineering practice

• Single committee with no sub-committees; no representation on T&S functional committees except external relations (liaison to BPPE)

• Accomplishments since SAM 2002:– Recruited nine new committee members

• Goals for next twelve months:– One short course at DETC 2003– Two technical sessions at Congress 2003– Expansion of committee to include additional BPPE volunteers– Go/no go decision on new stand-alone ethics conference for 2005– Four website and one print newsletter articles– Document proposal for student “ethics” competition

• Resource needs:– 4 – 8 active volunteers and one strong committee chair– Staff support for conference investigation– Seed money for student competition– Estimated 500 hours of volunteer time (total)

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E&T Program focuses now on conference participation with BPPE – no real activity outside this narrow scope.

Note 1: Based on Council on Engineering Operating Guide (1997), section 4.2.1 “Division Functions”

T&S Ethics & Technology Program CommitteeFunctional Assessment1

Description Evidence

Sponsor conference sessions to achieve technology transfer

Two sessions at Congress 2003 - GoodConferences

Rating

Coverage

Learning

Recruitment

Applications

Cooperation - CMA Units

Viability

Committees

Leadership

Cover Committee constituents’ entire technical area of interest

In past 3 years, have covered licensing, globalization, globalization,etc – about 50%

One short course at DETC2003 - ok

No activity

No activity

Close collaboration with BPPE

Costs exceed revenues, no financial plan in place

No sub-committees formed

No activity

Promote life-long learning by developing seminars, tutorials and, continuing education courses

Seek out, identify and encourage individuals interested in new technology or applications to organize under committee

Cooperate with other Program Committees, Divisions and Societies to identify how basic Committee output may be used in products and designs

Actively seek and implement sponsorship of joint meetings, lectures or other functions of mutual interest with Sections and Technical Chapters

Seek ways to become financially viable while providing quality technology transfer through short courses, conferences, exhibits, directories, reports, etc

Establish a sufficient number of sub-committees to cover the committee's technical scope and attract more active members

Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Committee

Function

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No activity in these areas.


T&S Ethics & Technology Program CommitteeFunctional Assessment1

Description EvidenceSeek opportunities to cooperate with other program committees / divisions through joint development of sessions, workshops, special meetings, etc.

No activityCooperation - COE Units

Rating

Research

Publication

Recognition

Students

Journals

Minorities

Newsletter

Identify research needs, foster their fulfillment and translate the results by working with group Vice Presidents and the Center for Research and Technology Development

Encourage and assist in publication of significant information related to Committee technology

Recognize individuals with outstanding achievements in the Committee's technical field

Encourage student participation in Committee activities

Maintain quality publications and journals

Actively promote the participation of minorities and women in the activities of the Committee and its Leadership

Provide information on new technologies and describe the activities of the committee and its leadership and members by publishing newsletter articles

Function

No activity

No activity

No activity

No activity

No activity

Women and minorities are not represented

No activity

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• Division Report




• Honors

• Conferences


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2003 SAM T&S Division Report Committee Activity Assessment – History & Society Program

One line overall summary of the History and Society Committee

• Number of committee members: Three Confirmed Members (Hiroshi Honda, Chair, Petter Krus (Sweden), and Winfred M. Phillips (ASME Past President)), and several more Prospective Members to be recruited from presenters at T&S’s History Sessions for IMECE 2000 to 2003 and from Region XIII.

• Mission: Identify, plan and promote research activities, and organize sessions for ASME’s IMECE and other events.

• How committee is organized: Planning and Organizing Sub-Committees (addition is considered), and A Representative to T&S Honors and Awards Committee.

• List of specific accomplishments: 5 Sessions of History of Manufacturing Engineering & Technology, Energy Engineering & Technology, Heat Transfer, Bioengineering, and Panel on Industry, Technology, Society and History were held at IMECE 2002 under collaboration with other technical divisions.

• List of 2 – 5 goals for next 12 months: 1) Recruitment of both American and International Members, 2) Enhanced Research Activities, 3) Expanded Technical & Tutorial Sessions, 4) Identification of New Business, and 5 ） Promotion via Publication and media.

• Resource needed to accomplish these goals: Recruitment of representatives from other Technical Divisions and other relevant societies is desired.

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Active Sessions hosted and Proceedings Papers published for IMECE 2000-2003 with the cooperation of Other Divisions and International Members.

T&S History and Society CommitteeFunctional Assessment1


Sponsor conference sessions to achieve technology transfer

We perform consistently well in this area at IMECE 2000-2003. Conferences

Rating

Coverage

Learning

Recruitment

Applications


Viability

Committees

Leadership

Cover Division constituents’ entire technical area of interest

Fairly good portion of area of division members’ interest is covered.

There is much to learn from sessions of the history and interaction between technology and society

Core members were recruited. More will be recruited shortly.

IMECE 2002 sessions jointly organized by Heat Transfer, Manufacturing Engineering Divisions, etc. are clues.

IMECE 2002 sessions with Heat Transfer, Manufacturing Engineering, etc. Divisions were hosted.

ASME’s senior members are a driving engine to make sessions available.

Two sub-committees and a representative to Honors and Awards Committee were named.

H&S sessions with domestic and international presenters were and will be organized at IMECEs 2002 and 2003.


Seek out, identify and encourage individuals interested in new technology or applications to organize under ASME

Cooperate with other Divisions and Societies to identify how basic Division output may be used in products and designs



Establish a sufficient number of technical committees to cover the division's technical scope and attract more active members

Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Division

Function

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Students are desired to become active members, and a journal wanted.

T&S History and Society CommitteeFunctional Assessment2

Description EvidenceSeek opportunities to cooperate with other technical divisions through joint development of sessions, workshops, special meetings, etc.

Active relationship with other E&TM divisions.

Cooperation - COE Units

Rating

Research

Publication

Recognition

Students

Journals

Minorities

Newsletter


Encourage and assist in publication of significant information related to Division technology

Recognize individuals with outstanding achievements in the Division's technical field

Encourage student participation in Divisional activities


Actively promote the participation of minorities and women in the activities of the Division and its Executive Committee

Provide information on new technologies and describe the activities of the division and its officers and members by publishing a newsletter

Function

Some H&S papers presented at IMECE 2001 & 2002.are well researched.

Proceedings of IMECE 2000 - 2002 include H&S papers.

Official recognition is yet to come.

Mostly senior members. Student members are yet to be recruited.

A proposal is under consideration.

Women and minorities well are represented.

Jointly with E&TM; the session information is provided.

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• Division Report




• Honors

• Conferences


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2003 SAM T&S Division Report Committee Activity Assessment – Honors & Awards Function

The T&S Honors and Awards committee will become a sustainable organization contributing to division and society goals in the next year.

• Two members of record (Andy and Jean-Pierre) with much participation from others; additional members to be added shortly

• Mission: To further the goals of ASME and T&S through recognition of the outstanding.

• Single committee without subcommittees; one representative to Edison Patent Award Committee

• Accomplishments– Committee was convened– Representative to Edison Patent Award Committee named

• Goals– Complete staffing of committee– Solidify goals into concrete, written plans of action for:

- Providing representation to awards committees associated with T&S- Promoting, finding candidates, and selecting recipients of T&S awards

• Resource needs to accomplish these goals– Chairman’s time to complete leadership plan– About three more participating committee members and about three volunteers

willing to represent T&S on other awards committees.

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The nascent Honors and Awards Committee is beginning activity.


T&S Honors and Awards CommitteeFunctional Assessment1


Sponsor conference sessions to achieve technology transfer No activityConferences

Rating

Coverage

Learning

Recruitment

Applications


Viability

Committees

Leadership

Cover Division constituents’ entire technical area of interest

Scope of awards of interest to all ASME members

No activity

No activity

Cooperated with Edison committee for volunteer effort.

No activity

No activity

Committee convened; scope relevant to all ASME members

No activity


Seek out, identify and encourage individuals interested in new technology or applications to organize under ASME

Cooperate with other Divisions and Societies to identify how basic Division output may be used in products and designs



Establish a sufficient number of technical committees to cover the division's technical scope and attract more active members

Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Division

Function

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The committee’s most significant mark of success in the next year will be to show activity in the “Recognition” function.


T&S Honors and Awards CommitteeFunctional Assessment1

Description EvidenceSeek opportunities to cooperate with other technical divisions through joint development of sessions, workshops, special meetings, etc.

Present opportunity to collaborate with MGTD for Towne Lecture

Cooperation - COE Units

Rating

Research

Publication

Recognition

Students

Journals

Minorities

Newsletter


Encourage and assist in publication of significant information related to Division technology

Recognize individuals with outstanding achievements in the Division's technical field

Encourage student participation in Divisional activities


Actively promote the participation of minorities and women in the activities of the Division and its Executive Committee

Provide information on new technologies and describe the activities of the division and its officers and members by publishing a newsletter

Function

No activity

No activity

No activity

No activity

No activity

See Note 2

No activity

Note 2: Female committee members are being recruited, and our participants are diverse, most notably in nationality.

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• Division Report




• Honors

• Conferences


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2003 SAM T&S Division Report Committee Activity Assessment – Conference Function

Conference Committee (New) – develops and coordinates T&S Division participation in ASME sponsored events

• One active committee member presently (Frank Spanitz – Chair), plus each T&S program committee chair provisionally designated as their committee’s liaisons pending solicitation of active volunteers to fill those volunteer positions.

• Mission Statement – foster, coordinate, and expand T&S participation in Society sponsored conferences to enhance the Division’s visibility and revenue stream.

• Single committee with no sub-committees presently; no representation on other committees.

• Accomplishments: coordinated T&S session participation for IMECE 2003.

• Goals:- Coordinate T&S participation in: IMECE 2003/2004; NMW 2004; Design Engr’g Tech. Conference 2003; PVP Conference 2004; Electric Power Conference 2004.- Foster joint sponsorship conference participation with other divisions and units- Further develop committee organizational structure needed to meet committee’s specific conference objectives and ensure each program committee’s needs are met.- Expand committee membership by soliciting volunteers.

• Resource needs: 5-8 active volunteers; staff support.

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• Division Report




• Honors

• Conferences


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2003 SAM T&S Division Report Committee Activity Assessment – Professional Development Function

The Professional Development Committee will preserve and continue past programs and develop new courses to further enhance engineering skills.

• No committee members, one committee chair

• Focus on providing technical content (conference short courses) in areas most lacking within the work place and undergraduate engineering programs

• Single committee with no sub-committees; no representation on T&S program committees

• Goals for next twelve months:– One short course– Two technical short courses at Congress 2004– Expansion of committee to include additional volunteers

• Resource needs:– Newly formed committee, unsure of the number of required volunteers

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New committee – no activity during 2002-2003 operating year.


T&S Professional Development CommitteeFunctional Assessment1


Sponsor conference sessions to achieve technology transfer No ActivityConferences

Rating

Coverage

Learning

Recruitment

Applications


Viability

Committees

Leadership

Cover Committee constituents’ entire technical area of interest No Activity

No Activity

No activity

No activity

No Activity

No Activity

No Activity

No activity


Seek out, identify and encourage individuals interested in new technology or applications to organize under committee

Cooperate with other Program Committees, Divisions and Societies to identify how basic Committee output may be used in products and designs


Seek ways to become financially viable while providing quality training through short courses, conferences, exhibits, directories, reports, etc

Establish a sufficient number of sub-committees to cover the committee's technical scope and attract more active members

Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Committee

Function

28


New committee – no activity during 2002-2003 operating year.


T&S Professional Development CommitteeFunctional Assessment1

Description EvidenceSeek opportunities to cooperate with other program committees / divisions through joint development of sessions, workshops, special meetings, etc.

No activityCooperation - COE Units

Rating

Research

Publication

Recognition

Students

Journals

Minorities

Newsletter


Encourage and assist in publication of significant information related to Committee technology

Recognize individuals with outstanding achievements in the Committee's technical field

Encourage student participation in Committee activities


Actively promote the participation of minorities and women in the activities of the Committee and its Leadership

Provide information on training sessions and describe the activities of the committee and its leadership and members by publishing newsletter articles

Function

No activity

No activity

No activity

No activity

No activity

Women and minorities are not represented

No activity