technology solutions for government and education 1 senate bill 20: dir implementation state agency...
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TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 1
Senate Bill 20: DIR
ImplementationSTATE AGENCY WEBINAR| AUGUST 12,
2015
Texas Department of Information Resources
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Welcome and ContextDEBORAH HUJAR, DIRECTOR OF
PLANNING POLICY AND GOVERNANCE
SB 20 IMPLEMENTATION
Changes• DIR Cooperative
Contracts Process
• Agency Procurement &Contracting Practices
Effective September 1, 2015
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Agenda
Cooperative Contracts Process◦Purchasing Thresholds◦Statements of Work
Rulemaking ChangesAdditional Resources
Addressing Your Questions
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SPEAKERS Shannon KelleyEnterprise Contracts
Grace WindbiglerDirector of
Technology Sourcing Office
Dana L. CollinsContract and Vendor
Management
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DIR Cooperative Contracts ProcessPURCHASING THRESHOLDS, STATEMENTS OF WORK
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Purchasing Thresholds
DANA L. COLLINS
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NEW Threshold Requirements $50,000 OR LESS
May directly award contract to DIR Cooperative Contracts vendor(s) or reseller(s)
No additional request for pricing is required
$50,000 TO $150,000 Must submit request for pricing to at least three (3) vendors or resellers
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MORE Threshold Requirements$150,000 TO $1 MILLION
Must submit request for pricing to at least six (6) vendors or resellers
EXCEEDS $1 MILLION? May not enter into a contract through the DIR cooperative contracts program to purchase a commodity item
DIR has posted a blanket exemption for purchases greater than $1 million.
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Statementsof Work
SHANNON KELLEY
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Statement of Work Required > $50,000◦ Cloud Services◦ Deliverables Based Information Technology Services (DBITS)◦ Managed Services for Information Technology ◦ IT Security Services◦ Comprehensive Web Development
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Submitting Your Statements of Work◦ Agencies can submit SOWs on September 1, 2015◦ Check DIR’s website for details
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Statement of Work Review NOT Required◦IT Staffing Services◦Support Agreements◦Maintenance Agreements◦Hardware or Software Only Contracts
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SOW Review and Signature Process
1: Agency Submits Draft SOW to DIR
2: DIR Reviews and Consults with Agency
3: DIR Responds to Agency
4: Agency submits Approved SOW to vendor(s)
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5: Agency evaluates vendor responses and negotiates final version of SOW
6: Agency and vendor execute final version of SOW
7: Agency sends final SOW to DIR for signature
8: DIR reviews, approves, signs and returns SOW to agency
SOW Review and Signature Process
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Post SOW in its Entirety• Subject to exceptions in the
Texas Public Information Act and opinions of the Office of Attorney General
Maintain Posting• At a minimum, throughout
term of the SOW, including any renewals or extensions
Posting SOWs on Agency WebsitesDIR is proposing the following update to TAC 212
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Posting SOWs on Agency Websites
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Maintain a listing of SOWs• In alphabetical order by vendor
name or numerical order by contract number in a central location
Maintain a current agency contact person• With related email address and
phone number to contact for info regarding the SOW
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Rulemaking Changes
GRACE WINDBIGLER
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Rulemaking Changes TAC 201
◦ General Administration TAC 204
◦ Interagency Contracts for Information Resource Technologies
TAC 212◦ Purchase of Commodity Items
TAC 217◦ Procurement of Information Resources
TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION
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Resources
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Resources•FAQs•Webinars•Customer, Vendor Portals•DIR Website
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Questions and AnswersMODERATED BY DEBORAH HUJAR
Addressing Your
Questions
Shannon KelleyEnterprise Contracts
Grace WindbiglerTechnology Sourcing Office
Dana L. CollinsContract & Vendor Management
Deborah HujarPlanning, Policy & Governance
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Close
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Thank you
To all att endees for your parti cipati on
To our speakers for their experti se
To TASSCC for their partnership
Texas Department of Information Resources
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We want to hear from you.
To contact us:• Website feedback form
• [email protected]• 1-855-ASK-DIR1(1-855-275-3471)
Texas Department of Information Resources
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Stay tuned for updateswww.dir.texas.gov
Texas Department of Information Resources