tema preparedness presentation - … · • grants- tema manages fema mitigation grants in...

TEMA Preparedness Presentation

Silver Jackets Kick-Off Meeting

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5 Mission Areas of EM Preparedness

Prevention Protection Mitigation Response Recovery

Preventing, avoiding, or stopping potential or actual acts of terrorism

Protecting the homeland (people, assets, systems, networks, etc.) against terrorism and man-made or natural disasters

Mitigating the loss of life and property by lessening the impact of future disasters

Responding quickly to save lives, protect property, and meet basic human needs

Recovering through timely restoration, strengthening, and revitalization of infrastructure, housing, the economy, etc. affected by a disaster

Will Focus on “Mitigation” & “Response”

Prevention Protection Mitigation Response Recovery

Preventing, avoiding, or stopping potential or actual acts of terrorism

Protecting the homeland (people, assets, systems, networks, etc.) against terrorism and man-made or natural disasters

Mitigating the loss of life and property by lessening the impact of future disasters

Responding quickly to save lives, protect property, and meet basic human needs

Recovering through timely restoration, strengthening, and revitalization of infrastructure, housing, the economy, etc. affected by a disaster

Most Relevant to the Silver Jackets Mission

Presentation Agenda

• TEMA Mitigation – Grants – Planning – Recent TN Mitigation Efforts

• TEMA Response – SEOC Structure – SEOC Simplified Flow Chart

• Questions

Define

• Hazard Mitigation

– means any sustained action taken to reduce or eliminate the long term risk to human life and property from hazards

Preparedness/

Response

(short-term fix)

Mitigation

(long-term fix)

(reduces property damage)

Define

• Two main types of hazard mitigation practices

Regulation Based Mitigation Project Based Mitigation

Regulation Based Mitigation

– Focus: Future

– Activities such as: Floodplain Management, Land Use Planning, & Building Codes

– State Agency: ECD & TDCI • ECD- Floodplain Management (NFIP)

• TDCI- State Building Codes

Project Based Mitigation

– Focus: Past

– Activities such as: Property Buyouts, Building Retrofits, & Drainage Activities

– State Agency: TEMA • Grants- TEMA manages FEMA mitigation grants in Tennessee

• Plans- TEMA assists communities in fulfilling DMA 2000 planning requirements to qualify for FEMA mitigation grants and to assist communities in determine potential projects for implementation

Presentation Agenda



• Questions

• Hazard Mitigation Grant Program (HMGP)

• Pre-Disaster Mitigation Program (PDM)

• Flood Mitigation Assistance Program (FMA)

Types of Hazard Mitigation Grants

Hazard Mitigation Grants

Flooding: Lincoln County, TN

Common Grants: Acquisition/Buyouts

Tornado: Lake County, TN

Common Grants: Safe Spaces

Earthquake: Shelby County, TN

Common Grants: Structural Retrofits

Flooding: Bradley County, TN

Common Grants: Drainage Projects

HMA Grants by Hazards Mitigated (2013) source: 2013 State of TN Hazard Mitigation Plan

Presentation Agenda



• Questions

Define

• Hazard Mitigation Plan

– a planning document that

• profiles specific hazard risks & vulnerabilities

• then identifies potential mitigation projects that can reduce those specific vulnerabilities

Hazard Mitigation Plan Components

1. Planning Process

2. Risk Assessment

3. Mitigation Strategy

4. Plan Maintenance

Hazard Mitigation Plan Status: July 2010

Challenges of Mitigation Planning

• “How to Write a Mitigation Plan” Guides & Trainings are lengthy and complex

• Mitigation is a cross between community planning (built-environment professionals) and emergency management (emergency service professionals)

• Costs of mitigation are immediate while benefits are uncertain; Mitigation Planning takes the back seat to more pressing issues such as unemployment, education, building a new library, etc.

• Contains approximately 40 very specific requirements that all have to be approved

Local Mitigation Planning Assistance

1. Financial Assistance

2. Standard Assistance

3. Tennessee Mitigation Initiative (TMI)

3. TMI Assistance

Tennessee Mitigation Initiative

A program designed to provide a no-cost, no-headache approach to assisting local governments in developing hazard mitigation plans

• Focus: rural, small, medium-sized counties

• Most Popular Assistance Program in TN

Step 1 of 3: Data Collection & Analysis

3. TMI Assistance

Step 2 of 3: Group Discussions/Decisions

3. TMI Assistance

Step 3 of 3: Simple Checklist

• Hold additional meetings where at least one is advertised in the newspaper to give the public a chance to participate – TEMA will not be present at these meetings

• Choose Mitigation Projects;

Prioritize Projects

3. TMI Assistance

TEMA Created TMI Supplemental Products:

Local Simplified Floodplain Maps

#23

3. TMI Assistance

3. TMI Assistance TEMA Created TMI Supplemental Products:

Local HAZUS Flood Studies

3. TMI Assistance TEMA Created TMI Supplemental Products:

Grant Information Handouts

Hazard Mitigation Plan Status: July 2010

Hazard Mitigation Plan Status: Sept. 2013

Only two plans with deadlines between now and January 2015

Presentation Agenda



• Questions

Recent TN Mitigation Efforts

– State Hazard Mitigation Plan Update

– Newly Completed Risk Assessments

– NFIP Status

– Flood Threat Status

State Hazard Mitigation Plan

• 2013 State Hazard Mitigation Plan Update currently in FEMA Review

– Rewrote the entirety of the 600-page plan

– Focuses placed on:

• improving the Plan’s Risk Assessment

• increasing State Government awareness of the Plan

• creating datasets that local governments would find beneficial

• establishing meaning statewide projects to implement over the coming years

Step 1

Step 2

Step 3

Tornado Threat Index by Tennessee County

Based on past 60 years




– NFIP Status


Regional Flood Risk Studies

Regional Flood Risk Studies using HAZUS-MH Software & ArcGIS

Completed: 2013 (85% complete)

Seismic Risk & Mitigation Studies

Shelby County Regional Medical Center & County Administration Building Risk & Mitigation Assessment

Completed: 2012 Funding Source: FEMA/TEMA Mitigation Grant

Vasco A. Smith Administration Building


Burn Center

APSU Risk Assessment & Mitigation Plan


University Risk & Mitigation Assessments

University Risk & Mitigation Assessments

MTSU Risk Assessment & Mitigation Plan



West TN Seismic Study: Public Water Systems


State Gov. Property Risk Assessment

State Government Property Flood & Earthquake Risk Assessment

Proposed Completion Date: 2013 (phase 1), 2014-2015 (phase 2) Funding Source: FEMA/TEMA Mitigation Grant Developer: TN OIR

HAZUS-MH Analysis -Physical Damage/Repair Costs -Gov. Service Interruptions -COOP Planning -State-Owned Shelter Identification -Improved Flood Insurance Rates

THIRA/SPR An assessment tool to identify gaps in how well the State’s current capabilities (31 profiled) could meet the estimated impacts of three worst-case catastrophic scenarios

For the 2013 Update, we will also incorporate standardized resources estimates for 13 capabilities




– NFIP Status


Number of NFIP Policies by County (2013) source: 2013 State of TN Hazard Mitigation Plan

Number of NFIP Claims Paid Out (2013) source: 2013 State of TN Hazard Mitigation Plan

Total Dollar of NFIP Claims Paid Out (2013) source: 2013 State of TN Hazard Mitigation Plan

Average NFIP Dollar Payout per Claim (2013) source: 2013 State of TN Hazard Mitigation Plan

RL & SRL Flood Properties (2013) source: 2013 State of TN Hazard Mitigation Plan

Community Rating System (CRS) (2013) source: 2013 State of TN Hazard Mitigation Plan




– NFIP Status


NWS Recorded Flash Flood Impacts (1993-2012) source: 2013 State of TN Hazard Mitigation Plan

Flash Flood Threat Index based on NWS data (1993-2012) source: 2013 State of TN Hazard Mitigation Plan

Some Previous “Hot Spots” Should be Lessening

Metro Nashville will speak later about Flood Reduction Initiatives

Lawrence County

Presentation Agenda


• TEMA Response

– SEOC Structure – SEOC Simplified Flow Chart

• Questions

TEMA’s Response Missions • Assist local governments in building their own

response capabilities – Planning Program – Equipping (Grant Funding) Program – Training Program – Exercising Program

• Improve the State’s internal capabilities to better

support local governments during disaster events – Planning – Organization – Equipment – Training – Exercising

Presentation Focus

State Emergency Operations Center (SEOC) • The function of the State Emergency Operations

Center (SEOC) is to Direct, Control, and Coordinate the State’s efforts of response to and recovery from emergencies and disasters in support of local government

The SEOC’s primary role is as a resource provider to local governments

SEOC is the hub for Coordination

Tennessee Emergency Management Plan (TEMP)

– It describes TEMA and all other state agency’s roles and responsibilities for disaster response and recovery

– Paramount Plan

– All Hazards – Outlines the State’s ESF Structure

SEOC Organization Chart

SEOC Sections & Branches • Mission Coordination Center (MCC)

• Operations Section – Infrastructure Branch – Human Needs Branch – Emergency Services Branch

• Support/Logistics Section – LOU Branch – SEOC Support Branch

• Finance & Administration Section

• Information & Planning Section – Planning Branch – Public Information Branch – Recovery Branch

SEOC ESF’s • Mission Coordination Center (MCC)

• Operations Section

– Infrastructure Branch • ESF-1, ESF-2, ESF-3, ESF-12

– Human Needs Branch • ESF-6, ESF-8, ESF-11, ESF-14, ESF-16

– Emergency Services Branch • ESF-4, ESF-8, ESF-9, ESF-10, ESF-13

• Support/Logistics Section – LOU Branch

• ESF-7, ESF-14 – SEOC Support Branch


• Information & Planning Section

– Planning Branch • ESF-5

– Public Information Branch – Recovery Branch

• ESF-15

– ESF 1: Transportation Dept. of Transportation

– ESF 2: Communications TEMA

– ESF 3: Infrastructure Dept. of Commerce & Insurance ; Dept. of Transportation ; Dept. of Environment & Conservation

– ESF 4: Fire Fighting Dept. of Commerce & Insurance

– ESF 5: Information/Planning TEMA

– ESF 6: Mass Care Dept. of Human Services

– ESF 7: Resource Support Dept. of General Services ; TEMA

– ESF 8: Health/Medical Services Dept. of Health

– ESF 9: Search & Rescue TEMA

– ESF 10: Environmental Response TEMA ; Dept. of Environment & Conservation

– ESF 11: Food Dept. of Agriculture

– ESF 12: Energy Dept. of Economic & Community Development

– ESF 13: Law Enforcement Dept. of Safety ; Dept. of Correction

– ESF 14: Donations/Volunteers TEMA ; Dept. of Finance/Admin

– ESF 15: Recovery TEMA

– ESF 16: Animal Care & Housing Dept. of Agriculture

SEOC ESF’s

Emergency Services Coordinator: a designated person with the responsibility of providing expertise to the SEOC and the power to act on behalf of their agency in terms of allocating personnel, resources, etc. during emergencies.

SEOC ESC’s

Presentation Agenda


• TEMA Response


• Questions

SEOC Structure • Mission Coordination Center (MCC)





SEOC Simplified Flow Chart

• Mission Coordination Center (MCC)

-Resource Request Coordinators

Local Government Request

SEOC Simplified Flow Chart





-Internal Specialized Resources

-Generalized Resources -Military or Volunteer Resources -Out of State Resource Coordination

-Purchasing of Resources


SEOC Primary Missions






-Maintain Situational Awareness -Public Information


Main Situational Awareness Products

SitRep • Past

– Record

– Consolidated overview of what was done

IAP • Future

– Guide

– Consolidated overview of where we are going

– Focus on prioritizes & objectives

Personalized Situational Awareness through WebEOC

WebEOC • Activity & Information Log

– Real-time chronological log of disaster activities & relevant information

– Most used category on WebEOC; majority of SEOC activities based off log

Activity & information log

WebEOC • County Boards

– Can contain County Situation Reports, Quick Assessments of County Disaster Conditions, etc.

County boards to statewide maps

WebEOC • TEMA “GIS Operations”

– Combines Multiple Information Systems/Datasets

– Automatic Updates – Creates a Personalized Operating

Picture

• In many cases, one well constructed GIS mapper can allow someone to mentally conceive what could be around 25 pages of text in less than 15 seconds. –Dr. Tim Chapin (paraphrased quote)

Map: Storm Information

Map: Transportation Information

Map: Live power outages

Map: GPS Photos

Presentation Agenda


• TEMA Response


• Questions

Thank You!

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