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RESOURCING STRATEGY Temora Shire Council Including: Asset Management Plan Workforce Plan Long Term Financial Plan MAY 2018

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Page 1: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 1 - Temora Shire Council Resourcing Strategy

River inaNSW

TEMORA

RESOURCING STRATEGYTemora Shire Council

Including:Asset Management Plan

Workforce PlanLong Term Financial Plan

MAY 2018

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Foreword ......................................................... 1

Asset Management Strategy ........................... 5

Workforce Plan ................................................ 49

Long Term Financial Plan ................................ 71

Appendix 1 ...................................................... 80

Temora Shire Council 105 Loftus Street PO Box 262

TEMORA NSW 2666

Phone: (02) 6980 1100Fax: (02) 6980 1138

Email: [email protected]: www.temora.nsw.gov.au

DX AddressDX 5494 TEMORA NSW

CONTENTS

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Index

Foreword ......................................................... 1

Asset Management Strategy ........................... 5

Workforce Plan ................................................ 49

Long Term Financial Plan ................................ 71

Appendix 1 ...................................................... 80

ForewordTemora 2030 provides a vehicle for the Temora Shire community to express its long term aspirations. The aspirations cannot and will not be achieved without sufficient resources to carry them out. The Resourcing Strategy is the critical link in translating strategic objectives into actions.

The Resourcing Strategy outlines available resources in terms of time, money, assets and people required by and available to the Integrated Planning Process.

Essentially, the Resourcing Strategy consists of three (3) components:

1. Asset Management Plans

2. Workforce Management Plan

3. Long Term Financial Plan

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1. Asset Management PlansThe Assets Management Plans are a long term plan that outlines the asset activities for each service. The International Infrastructure Management Manual defines Asset Management Plan as “a written representation of the intended asset management programs for one or more infrastructure networks based on the controlling organisations understanding of customer requirements, existing and projected networks and asset condition and performance”

Due to the complexity of local government assets, Council has determined to develop a separate plan for each asset type. The 6 plans are as follows:

• Roads and Footpaths

• Sewerage Treatment and Effluent Reuse

• Aerodrome

• Buildings and Recreational Space

• Bridges and Stormwater

• Plant

For details on the individual plans, please refer to the comprehensive Asset Management Plans

2. Workforce Management PlanningA key factor in the delivery of the community’s strategic goals is the ensurance that the right people, with the right skills in the right job are available in the medium to long term. The Workforce Management Plan is the mechanism by which a strategic approach is taken to this important function. Issues that are encountered are identified and strategies developed to minimise the impact of these issues.

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3. Long Term Financial PlanThis section is the area where the long term community aspirations are tested against financial realities. The plan should answer the questions:

• Can we survive the pressures of the future?

• What are the opportunities for future income and economic growth?

• Can we afford what the community wants?

• How can we go about achieving these outcomes?

The plan is not intended to be a firm commitment to future expenditure. It is a valuable guide to future action. No organisation is an “island”. Temora Shire Council will be subject to many external factors in the next 10-20 yeas that will impact on our plans. These are outside the control of Council. This is why all plans are reviewed and reported on. The process is dynamic.

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ASSET MANAGEMENT STRATEGY

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Asset Management Strategy

Contents

1. Introduction ....................................................................................................................................7

1.1. Background ................................................................................................................................7

1.2. Goals and Objectives of Asset Management. ...................................................................8

1.3. Key Principles ...................................................................................................................9

2. Legislative Controls .....................................................................................................................10

2.1. NSW OLG Integrated Planning and Reporting Framework ............................................10

2.2. NSW and Federal Acts and Regulations .........................................................................10

2.3. Australian Standards and other Codes of Practice ......................................................... 11

2.4. Accounting Standards ..................................................................................................... 11

3. Asset Management Maturity Assessment....................................................................................12

4. Priority Tasks And Actions Resulting From Maturity Assessments ..............................................14

4.1. Asset Management Strategy ...........................................................................................14

4.2. Asset Management Policy ...............................................................................................14

4.3. Asset register and condition data ....................................................................................14

4.4. Asset Management Plans ...............................................................................................15

4.5. Monitoring and reporting .................................................................................................15

4.6. Operations/Maintenance management ...........................................................................15

4.7. Systems integration ........................................................................................................15

5. Temora Shire Council’s Assets ....................................................................................................16

6. State Of The Assets .....................................................................................................................18

7. References ..................................................................................................................................24

8. Appendices ..................................................................................................................................25

Appendix A – Asset Planning and Management National Assessment Framework (NAF) Maturity Assessment ..........................................................................................26

Appendix B – NSW Local Government Asset Management Audit Preparedness Assessment 2015 .....................................................................................................34

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Resourcing

Strategy

Resourcing Strategy

Asset Management

Policy, Strategy and

Plans

Work Force Plan

Long Term Financial Plan

1.1. BackgroundThis Asset Management Strategy outlines a structured set of actions aimed at enabling Council to improve its asset management practices, to achieve the objectives of Temora 2030, and to be compliant with regulatory requirements. It is to be read with the following associated planning documents:

1. INTRODUCTION

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• Temora 2030 – Articulates the long-term strategic direction of Council.

• Delivery Program – a summary of the principle activities that Council intends to undertake over the next four years.

• Operational Plan – Detailed action plan on projects and finances for each particular year. The works identified in Asset Management Plans form the basis on which future annual plans are prepared.

• Resourcing Strategy – outlines the available resources in terms of time, money, assets and people required by and available to the Integrated Planning process.

• Long-term Financial Plan – Outlines all aspects of the key financial strategic objectives and commitments.

• Contracts – The service levels, strategies and information requirements contained in the Asset Management Plan are translated into field staff work instructions, contract specifications and reporting requirements.

Key stakeholders in the preparation and implementation of the Asset Management Strategy are:

Federal and State Governments and Agencies - Funding assistance and standards development.

Elected members - Community representation and administration.

Community - End-user involvement.

Visitors - End-user involvement.

Utilities / Developers - Providers of services and infrastructure facilities.

Employees / Volunteers - Operational and administration providers.

Contractors / Suppliers - Suppliers of goods and services.

Insurers - Remedy providers.

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1.2. Goals and Objectives of Asset Management.Council exists to provide services to its community. Many of these services are provided by infrastructure assets.

Council’s goal in managing infrastructure assets is to meet the required levels of service in the most cost effective manner for current and future communities. The key elements of infrastructure asset management are:

• taking a lifecycle approach;

• developing cost-effective management strategies for the long term;

• providing defined levels of service and monitoring performance;

• understanding and meeting the demands of growth through demand management and infrastructure investment;

• managing risks associated with asset failures;

• sustainably using physical resources; and

• continuously improving asset management practices.

This Asset Management Strategy has been prepared under the direction of Council’s vision, mission, goals and objectives.

Council’s vision is:Our community strives to reflect the qualities of its greatest asset – its people, each of whom we value as individuals.

With our rural heritage as our foundation, we embrace change and grasp every opportunity to enhance our environment, economy and lifestyle.

Council’s mission is:To achieve the best possible outcomes for our community by striving for excellence in all we do.

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1.3. Key PrinciplesWhilst the responsible management of Council’s infrastructure can be seen as a technical measure, based on a defined set of measures and requirements, it is clearly more than that and is an organizational wide responsibility. Strategic asset management is based on 5 key principles:

• Sound information and systems are needed to inform decision making;

• Comprehensive asset management planning is required to ensure decisions are based on an evaluation of alternatives that take into account life cycle costs, benefits and risks of assets;

• The Community will be informed and have an opportunity to have involvement in establishing level of service standards;

• Responsibility for asset management, including accountability and reporting requirements, is clearly established, communicated and implemented;

• An effective policy framework is established for the strategic management of assets.

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2. Legislative Controls

In addition to using asset management as a tool to better manage the community’s assets and to help provide better services to the community, there are legislative requirements that Council must comply with in relation to the management of its assets. These requirements are as follows;

• NSW OLG Integrated Planning and Reporting framework

• NSW and Federal Acts and Regulations

• Australian Standards and other Codes of Practice

• Accounting Standards

Further information on each of these requirements is detailed in each of the following sub-sections.

2.1. NSW OLG Integrated Planning and Reporting FrameworkThe Integrated Planning and Reporting Framework (IPRF) is the NSW Government’s implementation of the Local Government and Planning Ministers’ Council (LGPMC) endorsed Nationally Consistent Frameworks for Local Government Financial Sustainability. Implementation of the IPRF has been mandated through the NSW Local Government Act and the associated IPRF Guidelines and Manual.

2.2. NSW and Federal Acts and RegulationsThe NSW and Federal Acts and associated Regulations that may apply to Strategic Asset Management include:

• Local Government Act and Regulations,

• Roads Act,

• Environmental Planning and Assessment Act and Regulations,

• Work Health and Safety Act and Regulations 2011,

• The Protection of the Environment Act and Regulations, and

• Anti-Discrimination Act.

• Disability Discrimination Act

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2.3. Australian Standards and other Codes of PracticeMany Australian Standards and codes apply to asset management including the Building Code of Australia and AS/NZ ISO 31000 Risk Management – Principals and Guidelines.

An International Asset Management Standard was released March 2014 and is known as the ISO 55000 series. Future assessment of Council’s Asset Management practices will be reviewed against this standard with a revised improvement program being developed should it be required.

2.4. Accounting StandardsThe Australian Accounting Standards that apply to Local Government include:

• AASB 116 Property, Plant & Equipment – prescribes requirements for recognition of property, plant and equipment assets, the determination of their carrying amounts and the depreciation charges and impairment losses to be recognised in relation to them;

• AASB 13 Fair Value Measurement – sets out methods for determining Fair Value;

• AASB 136 Impairment of Assets – aims to ensure that assets are carried at amounts that are not in excess of their recoverable amounts;

• AASB 108 Accounting Policies, Changes in Accounting Estimates and Errors – prescribes the criteria for selecting and changing accounting policies, together with the accounting treatment and disclosure of changes in accounting policies, changes in accounting estimates and correction of errors;

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3. Asset Management Maturity Assessment

To ascertain the maturity level of Council an assessment was undertaken in September 2016 to measure current practices against the National Assessment Framework (NAF). As asset management within the organisation grows further assessments will be undertaken for comparison. It is proposed that an assessment be undertaken annually.For each of the 11 practice areas the following information has been provided:• The current assessed maturity level;• Key observations on the current maturity level;• Implications of the assessed current maturity level;• An assessed risk score, based on a risk framework; and• Recommendations on actions required to be taken to reach a minimum or core level ofmaturity.

Table 1 – Summary of Asset Management Maturity Scores (NAF)

Practice Area Current Score Core Target Advanced Target

Strategic Long Term Planning 3.66 3 4

Annual Budgets 2.66 3 4

Annual Reporting 2.60 3 3

Asset Management Policy 0.33 3 3

Asset Management Strategy 1.83 3 4

Asset Management Plans 1.58 3 3

Governance and Management 2.66 3 3

Levels of Service 2.33 3 3

Data and Systems 2.37 3 4

Skills and Processes 2.36 3 4

Monitoring and reporting 2.11 3 3

Figure 1 - September 2016 Asset Management Maturity Score Spider

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To assist in determining prioritises for development of asset management within the organisation a further assessment was undertaken in 2015 for the Office of Local Government (OLG). The assessment tool used was the ‘NSW Local Government Asset Management Audit Preparedness Assessment 2015’. This assessment is in response to the OLG looking at asset management, in particular, responses and information provided in Special Schedule 7 (SS7) of Council’s Annual Financial Statements.

Table 2 – Summary of Asset Management Maturity Scores (OLG)

Practice Area Current Score Core Target Advanced Target

Asset Management Plans 0.77 3 3

Condition Data 1.17 3 4

Risk Management 1.84 3 4

Systems integration 1.47 3 3

Operations/ Maintenance Management

1.78 3 4

Valuation, depreciation & age/life data 1.96 3 3

Asset Register 1.95 3 4

Critical Assets 1.59 3 4

Lifecycle Cost Data 2.17 3 3

Attributes and Location 2.67 3 4

Asset Classification/ Hierarchy 2.59 3 4

Figure 2 - OLG Asset Management Maturity Score Spider

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4. PRIORITY TASKS AND ACTIONS RESULTING FROM MATURITY ASSESSMENTS

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When developing the Asset Management priorities for an organisation a logical sequence of key tasks and actions is needed. This sequence is developed based upon both the maturity assessments undertaken and the existing systems and processes within the organisation. The following are the key priority tasks for Temora Shire Council;

• writing of this Asset Management Strategy,• writing an Asset Management Policy,• reviewing the existing asset register, including asset condition data to ensure it is complete and

current,• writing of asset management plans for all major asset groups,• monitoring and reporting on assets and improvements to asset management within the

organisation,• writing operations and maintenance management plans,• ensuring all systems are integrated.

The following sections elaborate on each of these priority tasks and actions.

4.1 Asset Management StrategyThe Asset Management Strategy is this document and is a key document in defining how the asset portfolio meets the needs of the community and defines the future vision of asset management practices within Council.

This Asset Management Strategy is linked to Council’s Asset Management Policy and integrated into Council’s strategic long term planning documentation including Temora 2030, 4-year Delivery Plan, Annual Operational Plan, Long Term Financial Plan and Resourcing Strategy.

4.2 Asset Management PolicyAn Asset Management Policy defines Council’s vision and service delivery objectives for Asset Management. It has a direct linkage to Council’s strategic longer term plans and Long Term Financial Plan. It is informed by community consultation and local government financial reporting frameworks.

The Asset Management Policy defines asset management roles, responsibilities and reporting framework.

4.3 Asset register and condition dataAn asset register is an integral tool in managing Council’s assets. It holds asset attribute data including size, age, value, condition and remaining life. The data is relied upon in producing Asset Management Plans and as such needs to be comprehensive, complete and accurate. For Temora Shire Council the task at hand is to ensure that the asset register has the most up-to-date information as the Asset Management Plans will be used to inform future works and associated budgets.

A critical component of an asset register is condition data. Council needs to move to regular condition assessment of its assets to;

• assist in the revaluation of each asset group,• assist in the development of works programs for asset groups,• determine the deterioration or improvement in network condition and the adequacy of funding

levels to sustain each asset group to provide the agreed levels of service,• allow review of the Asset Management Plan and the agreed levels of service.

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4.4 Asset Management PlansCouncil shall develop formal Asset Management Plans for each of its major infrastructure groups. Asset Management Plans shall;• provide actions and costs to provide a defined level of service in the most cost effective manner,• address life cycle costs of assets,• include forward works programs identifying budgets for operations and maintenance, asset

renewals, upgraded assets, new assets and depreciation,• include asset rationalisation and disposal programs,• progressively improve Council’s capacity to manage its assets. This will include appropriate

capacity building within the organisation to improve the level of knowledge required to effectively manage the community’s assets.

4.5 Monitoring and reportingMonitoring and reporting covers three main areas; • annual financial reporting,• reporting on the condition of assets (Special Schedule 7)• and, reporting on the status of asset management improvements.

Annual financial reporting is carried out by Councils Finance Team and financial data is used to inform future iterations of Asset Management Plans. Financial data and reporting of ratios is also now part of ‘Fit for Future’ annual reporting.

The Office of Local Government is proposing changes to Special Schedule 7. Processes and procedures need to be put in place for future reporting, particularly on items including the ‘cost to bring assets to a satisfactory condition when measured against a level of service’.

Section 5 dealt with maturity assessments of asset management practices. It is proposed to undertake Asset Management Practice assessments annually and report the results accordingly to show organisational improvement.

4.6 Operations/Maintenance managementTo ensure an asset reaches the full potential of its life it will require systematic maintenance. Maintenance becomes most efficient when it is proactively programmed as opposed to reactive maintenance. Operations and maintenance management is about planning for proactive maintenance programs.

To ensure Council moves towards proactive maintenance practices it needs to develop processes and procedures. This involves;• operations and maintenance requirements are specified against asset performance and service

level expectations,• appropriate data collection, validation, auditing and management processes,• maintenance management supported by appropriate processes and systems for maintenance

planning,• maintenance specifications,• ensuring the costs associated with maintenance activities are kept separate from asset renewal

costs.

4.7 Systems integrationSystems integration is having an Asset Management system integrated into the organisational business structures and processes. Asset registers need to be compatible with Council’s financial systems. It is having asset registers combined into a single asset database and a spatial mapping system implemented and accessible to all users.

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5. Temora Shire Council’s Assets

Asset Category Current Replacement Cost ($M)

Annual Depreciation ($M)

Asset Type Unit Quantity

Roads $193.354 $1.441 Regional Roads km 92.8

Local Roads km 1237.2

Footpaths km 20.4

Kerb and Gutter km 87

Sewerage Treatment and Effluent Reuse

$19.239 $0.242 Gravity sewer mains km 53.29

Rising sewer mains km 3.36

Sewer pump stations No. 5

Sewer property connections No. 2029

Sewer manholes No. 514

Sewerage treatment works No. 1

Effluent storage dams No. 5

Effluent pumping stations No. 5

Effluent delivery lines km 12.4

Telemetry system No. 1

Weather stations No. 2

Aerodrome $4.824 $0.063 Runways No. 3

Taxiways No. 8

GA Apron Km 1

Open unlined drain No. 0.9

Piped stormwater drain No. 1

Perimeter fencing No. 10

Buildings and Recreational Space

$30.93 $0.728 Parks and Gardens No. 20

Sporting fields No. 10

Public buildings No. 18

Operational land No. 5

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5. Temora Shire Council’s Assets

Bridges and stormwater

$22.28 $0.213 Stormwater pipes No. 668

Box culverts No. 65

Open channel drain km 2

Causeways No. 144

Gross pollutant traps No. 1

Siltation dams No. 2

Bridges No. 6

Plant $7.597 $0.576 Cars No. 6

Light utilities No. 17

Small trucks No. 9

12 tonne tippers 7 trailers No. 10

Graders No. 3

Tractors No. 3/3

Water carts No. 5/3

Miscellaneous equipment e.g. chainsaws

various 19

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6. STATE OF THE ASSETS

Roads and FootpathsOperational Plan Goal – To provide transport infrastructure that meets community expectation in terms of need, safety, amenity and standard

Financial Reporting Ratios• Asset Consumption Rate – 2.9%

• Asset Renewal Rate – 1.4%

• Asset Upgrade/Expansion rate – 1.5%

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Sewerage Treatment and Effluent reuseOperational Plan Goal – To maintain the treatment works and gravity mains to ensure compliance with legislative requirements and improve the quality of effluent.

Financial Reporting Ratios• Asset Consumption Rate – 3.9%

• Asset Renewal Rate – TBD

• Asset Upgrade/Expansion rate – 34.1%*

Note: Asset upgrade for effluent reuse only. Sewer system to be determined.

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AerodromeOperational Plan Goal – To develop and market the aerodrome as a premier tourist attraction and the first rate facility for recreational avaiation enthusiasts, plus promote both the commercial and residential aerodrome development in order to attract business and residents to Temora.

Condition data yet to be determined.

Financial Reporting Ratios• Asset Consumption Rate – 0.6%

• Asset Renewal Rate – 0.3%

• Asset Upgrade/Expansion rate – 1.5%

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Buildings and Recreational SpaceOperational Plan Goals – To provide council properties that are well maintained, planned and meet or exceed the expectations of our community and visitors. To provide, maintain and improve the sporting fields and recreational facilities which meet the needs of thr community and are safe, enjoyable and attractive.

Financial data to be confirmed.

Condition data yet to be determined.

Financial Reporting Ratios• Asset Consumption Rate – 0.4%

• Asset Renewal Rate – 0.1%

• Asset Upgrade/Expansion rate – 1.0%

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Stormwater and BridgesOperational Plan Goals – To provide stormwater and bridge infrastructure that meets the communities expectations in terms of need, safety, amenity and standard.

Financial Reporting Ratios• Asset Consumption Rate – 1.7%

• Asset Renewal Rate – 1.8%

• Asset Upgrade/Expansion rate – 0%

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PlantOperational Plan Goals – To provide and maintain a modern plant and equipment fleet that meets its operational requirements with high utilisation in a cost effective manner.

Financial Reporting Ratios• Asset Consumption Rate – 0.2%

• Asset Renewal Rate – 0.12%

• Asset Upgrade/Expansion rate – 0%

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7. References

IPWEA, 2016, NAMS.PLUS Asset Management, Institute of Public Works Engineering Australia, Sydney, www.ipwea.org.au/namsplus.

IPWEA, 2015, Australian Infrastructure Financial Management Guidelines, Institute of Public Works Engineering Australia, Sydney, www.ipwea.org.au/AIFMG.

IPWEA, 2011, International Infrastructure Management Manual, Institute of Public Works Engineering Australia, Sydney, www.ipwea.org.au

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8. Appendices

Appendix A – Asset Planning and Management National Assessment Framework (NAF) Maturity Assessment

Appendix B – NSW Local Government Asset Management Audit Preparedness Assessment 2015

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Appendix A – Asset Planning and Management National Assessment Framework (NAF) Maturity Assessment

Component/Activity

Question Task/Action to achieve desired core asset management competency

Strategic Long Term Planning

Current score: 3.66

Core score: 3.00

Advanced score: 4.00

Does your council have an adopted strategic longer term plan?

Council has a Strategic Longer Term Plan (ideally 20 years - at least 10 years) that incorporates a vision, mission, values and long term service outcomes that reflects how Council plans to provide for community needs.

The development of the Strategic Longer Term Plan included community engagement and reflects community needs.

Council has a sustainable Long Term Financial Plan (ideally 20 years - at least 10years) which establishes its prudential limits on debt, revenue raising, reserve funding, asset management funding and capital works to support its Long Term Plan.

Council’s Long Term Financial Plan is directly aligned with its Service Plans.

The Long Term Financial Plan clearly separates ‘recurrent expenditure’ under the categories of operations and maintenance and clearly separates ‘capital works expenditure’ under the categories of renewal, upgrade and new.

The Long Term Financial Plan clearly identifies the ongoing maintenance, operational and renewal impacts arising from capital works and contributed assets.

The Strategic Longer Term Plan includes a current position statement and discussion

The Strategic Longer Term Plan includes strategies for achieving objectives

Annual budgets

Current score: 2.66

Core score: 3.00

Advanced score: 4.00

Does your council prepare an annual budget?

The Annual Budget contains estimates of revenue and expenditure with an explanation of the assumptions and methodologies underpinning the estimates, an explanation of the financial performance and position of the Council and has been prepared based on the resource requirements and strategic objectives detailed in Council’s Strategic Longer Term Plan, Asset Management Plans and Long Term Financial Plan.

The Annual Budget reflects the Council’s strategic objectives and contains a statement of how Council will meet the goals and objectives of its Strategic Longer Term Plan.

The Annual Budget aligns with Year 1 of the Long Term Financial Plan, and was adopted following community consultation.

Council’s Annual Budget includes resources to implement Strategic Longer Term Plan strategies.

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Annual reporting

Current score: 2.60

Core score: 3.00

Advanced score: 3.00

Does your Council publish an annual report?

The Annual Report complies with all statutory requirements including publication by the due date and is made widely available to the public.

The Annual Report includes independently audited financial statements that are prepared on an accrual basis in accordance with the Australian Accounting Standards.

The Annual Report reviews the performance of the Council against its strategic objectives and explains variations between the budget and actual results and how these variations impact on the Strategic Longer Term Plan.

The Annual Report includes details of any major changes in functions of the Council, organisation structure and/or policy initiatives and how these changes might impact on Council’s Strategic Longer Term Plan.

“In relation to the financial reporting framework in the Annual Report, the Annual Report addresses the following issues in accordance with relevant state policies, Australian Accounting Standards and other best practice guidelines:

Asset Management Policy

Current score: 0.33

Core score: 3.00

Advanced score: 3.00

Does your council have an adopted asset management policy?

Council has an adopted Asset Management Policy which defines the Council’s vision and service delivery objectives for asset management.

AM Policy has a direct linkage with Council’s Strategic Longer Term Plan and Long Term Financial Plan.

AM Policy requires the adoption of Asset Management Plans informed by community consultation and local government financial reporting frameworks.

AM Policy defines asset management roles, responsibilities and reporting framework.

AM Policy identifies a process for meeting training needs in financial and asset management practices for councillors and staff.

Current Position: AM Policy in place but not adopted by Council OR some awareness by Council of asset management policy elements and asset management principles.

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Asset Management Strategy

Current score: 1.83

Core score: 3.00

Advanced score: 4.00

Does your council have an adopted asset management strategy?

Council has an Asset Management Strategy which shows how the asset portfolio can meet the service delivery needs of the community and defines the future vision of asset management practices within Council.

Council’s Asset Management Strategy is linked to Council’s Asset Management Policy and integrated into Council’s Strategic Longer Term planning and annual budgeting processes.

XXXX Council’s Asset Management Strategy documents the current status of asset management practices (processes, asset data and information systems) within the Council and what actions Council must take to implement the Asset Management Policy, including resource requirements, timeframes and accountabilities.

Current Position: Strategy shows what assets the council has. Strategy fits with the council strategic plans

Asset Management Plans

Current score: 1.58

Core score: 3.00

Advanced score: 3.00

Does your council have adopted asset management plans?

AMPS adopted by Council for all material asset groups in a consistent format in accordance with industry best practice (E.g. Appendix A of the International Infrastructure Management Manual (IIMM)) and are available to all relevant staff across the organisation.

AMPs define which asset groups are covered by each Plan in accordance with a clearly documented Infrastructure Asset Hierarchy.

AMPS cover at least 10 years and

a. Refer to Council’s Asset Management Policy and Asset Management Strategy;

b. Include all assets and document asset inventory information for the asset group/category as recorded in the asset register;

c. Document the asset hierarchy within each asset group;

d. Document the current condition of assets;

e. Document the adopted useful lives of assets;

f. Include risk assessment and criticality profiles;

g. Provide information about assets, including particular actions and costs to provide a defined (current and/or target) level of service in the most cost effective manner

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h. Include demand management forecasts;

i. Address life cycle costs of assets;

j. Include forward programs identifying cash flow forecasts projected for:

i. Asset Renewals;

ii. New Assets and Upgrades of existing assets;

iii. Maintenance expenditure;

iv. Operational expenditure (including depreciation expense);

k. Address asset performance and utilisation measures and associated targets as linked to levels of service;

l. Include an asset rationalisation and disposal program; and

m. Include an asset management improvement plan.

n. Include consideration of non-asset service delivery solutions (leasing private/public partnerships)

o. Recognise changes in service potential of assets through projections of asset replacement costs, depreciated replacement cost and depreciation expense.

p. Include consideration of possible effects of climate change on asset useful lifes and maintenance costs

AMPs link to the Council’s AM Policy, AM Strategy, Strategic Longer Term Plan, Long Term Financial Plan and other relevant Council Policy objectives.

AMPs have all been prepared in association with community consultation.

Current Position:

Separate AMP’s for each asset group - high level overall framework but not consistent

AMP’s in place but not regularly reviewed or adopted

AMPs include all assets on asset register

AMPs Include an improvement plan

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Governance and Management

Current score: 2.66

Target score: 3.00

Advanced score: 3.00

Does your council have good management practices linking AM to service delivery?

Council has mechanisms in place to provide high level oversight by the Council, CEO/GM and Executive Management Team, for development and implementation of the Asset Management Strategy and Asset Management Plans.

Roles and responsibilities are clearly defined in a matrix or policy, identifying positions responsible for determining levels of service and positions responsible for managing the assets to meet service delivery needs.

The staff structure and position descriptions clearly define asset management functions, responsibilities and skill requirements for managing all asset classes.

Council has a documented process for making capital investment decisions, which is driven by Council’s Strategic Longer Term Plan, Long Term Financial Plan and the Service Plan and explicitly details the impacts on the future operations and maintenance budgets, “Whole of Life” costs and risk management assessments.

Council involves all its departments in Asset Management.

Council has an Asset Management Steering Committee, with cross functional representation and clearly defined and documented terms of reference, focussed on coordinating the linkages between service delivery and asset management implementation.

There are internal processes to promote Asset Management across Council

Levels of Service

Current score: 2.33

Core score: 3.00

Advanced score: 3.00

Does your Council have a defined process for determining current and target levels of service and costs?

Council has Service Plans for each of its services which have been developed in consultation with the community.

Council has undertaken the process of defining, quantifying and documenting current community levels of service and technical levels of service, and costs of providing the current levels of service.

Current and target levels of service (for both community levels of service and associated technical levels of service) are clearly defined in each Asset Management Plan.

Technical levels of service are incorporated into service agreements and/or maintenance, operational and capital renewal procedures.

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Data and systems

Current score: 2.37

Core score: 3.00

Advanced score: 4.00

Does Council have the data and systems to perform asset management activities?

Council has a consolidated, integrated, accurate, up to date and complete componentised asset register with the required functionality to ensure security and data integrity, which includes all information about each asset sorted by asset group.

There is a common corporate data framework used across all asset groups, which is defined by Council’s Infrastructure Asset Hierarchy.

Council has documented repeatable methodologies to carry out consistent asset condition surveys and defect identification assessments, as documented in a Condition Rating Assessment Manual for applicable asset classes.

Council’s asset financial reporting functionality is comprehensive and includes audit trails, depreciation calculations, reporting thresholds and records of acquisition and disposal of assets

Council’s systems, procedures and processes allow it to benchmark its asset management performance against like Councils over time.

Asset Management systems have the functionality to generate maintenance and renewal programs and produce associated cash flow forecasts.

Council has defined and documented procedures for determining asset replacement and treatment unit rates, which are then stored in Council’s Asset Management system.

Council has a defined process for operations, maintenance, renewal and upgrade planning for its existing assets.

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Skills and Processes

Current score: 2.36

Core score: 3.00

Advanced score: 4.00

Does council have the data & systems knowledge to perform asset data management activities?

Council has a process to review and update the Asset Management Strategy on a maximum of a 5 year cycle. The Asset Management Strategy is to be formally adopted by Council.

Council has a process to review and update Asset Management Plans for all asset groups on a maximum of a 3 to 4 year cycle consistent with the Council election cycle. Asset Management Plans are formally adopted by Council.

Council has a process to identify operational risks, assign responsibilities and monitor risk treatment actions all recorded within a risk register.

Council has a process to annually review and update the financial forecasts for all asset classes and update the Long Term Financial Plan.

Council has assessed the skills and knowledge required to perform asset data management activities, conduct financial reporting valuations and develop Asset Management Plans. Council has a current asset management skills matrix. Staff training needs have been identified and training scheduled.

Council has a defined methodology for assessing the Remaining and Useful Life, Residual Value and Depreciation Method of assets.

Council has a process to collect and record asset data into an Asset Management system upon the commissioning of new (and/or modified) assets, including built and contributed assets.

Council has formal processes for the handover of assets to asset custodians/owners.

Council has a process to communicate the financial implications of the Asset Management Plans to internal and external stakeholders.

Council provides ongoing training programs for councillors, council management and officers on key asset management topics.

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Monitoring and reporting

Current score: 2.11

Core score: 3.00

Advanced score: 3.00

Does council have a process to evaluate progress and use of resources on implementation of the National Frameworks?

Council has a documented evaluation process by which asset management improvements are identified, timeframes established, resources allocated, actioned, monitored and reported to the Executive Management Team and/or CEO

Technical levels of service are monitored and performance reported.

Community levels of service are monitored and performance reported.

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Appendix B – NSW Local Government Asset Management Audit Preparedness Assessment 2015

Component/Activity

Question Task/Action

1. Asset Knowledge and DataAsset Classification/ Hierarchy

Current score: 2.59

Core score: 3.00

Advanced score: 4.00

Does Council have a logical structure to the collection and storage of its data?

Core:

- Assets identified by unique identifiers – YES

- Registers include segmentation into appropriate classification levels – YES

- Hierarchy/ classification consistent with guidelines & processes – YES

- Alignment of asset classification /hierarchy between asset management plans and accounting system – YES

Advanced:

- Asset hierarchy covers all asset classes – NO

- Guidelines and processes for asset identification using unique IDs developed and implemented – NO

Attributes and Location

Current score: 2.67

Core score: 3.00

Advanced score: 4.00

Does Council collect the appropriate level of asset attribute data to make informed decisions about its assets?

Core:

- Accurate location data in asset register/ system – YES

- Asset attributes recorded for all assets at appropriate level (size, material, asset type etc.) – NO

- Asset attributes and location data are in a useable format – EXCEL

Advanced:

- Asset location and attributes can be represented in spatial format – NO

- Spatial mapping guidelines and processes developed and implemented – NO

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Condition Data

Current score: 1.17

Core score: 3.00

Advanced score: 4.00

Does Council collect asset condition data for each of its asset groups?

Core:

- Council has documented repeatable methodologies to carry out consistent asset condition surveys and defect identification assessments, as documented in a Condition Rating Assessment Manual for applicable asset classes – NO

- Condition assessment data collected and recorded against appropriate asset hierarchy level - NO (2015 only)

- Rating system developed and applied - Developed, not applied

Advanced:

- Condition assessment strategy, guidelines and processes developed and implemented – NO

- Historical condition assessment data available – NO

- Do the systems and process include annual review and recording of condition data? - NO

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Lifecycle Cost Data

Current score: 2.17

Core score: 3.00

Advanced score: 3.00

Does Council collect and use asset lifecycle cost data?

Core:

- Operations/maintenance data collected/ recorded - Financial only

- Capital cost data including renewals and new works data collected & recorded - Financial only

- Lifecycle cost data is utilised in decision making - NO

Advanced:

- Asset lifecycle strategy/costing/ planning guidelines and processes developed and implemented including clear definitions of and guidelines for operating, maintaining, renewing, developing and disposing of assets - NO

- Lifecycle planning including options considered for operating, maintaining, renewing, developing and disposing of assets - NO

Valuation, Depreciation and Age/Life Data

Current score: 1.96

Core score: 3.00

Advanced score: 3.00

Is Council’s asset valuation data up to date and current?

Core:

- There is a common corporate data framework used across all asset groups, which is defined by Council’s Infrastructure Asset Hierarchy – NO

- Depreciation data is current and available - YES (financial only, based on assumed condition)

- Asset useful life is assessed on an annual basis – NO

- Replacement cost data for all assets at appropriate hierarchy level – YES

- Asset accounting data history is available – YES

- Alignment of asset classes between asset management plans and accounting system – YES

- Does Council have a documented procedure for calculating the amount of money required by council to bring assets back to a satisfactory standard only to all asset classes and if so is it applied uniformly? – NO

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2. Strategic Asset Planning ProcessesAsset Management Plans

Current score: 0.77

Core score: 3.00

Advanced score: 3.00

Does Council have a long term asset management plan for its assets?

Core:

- Council has Asset Management plans for all its assets - YES (outdated ‘shelf’ documents)

- Address life cycle costs of assets – NO

- Include forward programs identifying cash flow forecasts for renewals, new assets and asset upgrades, maintenance, operations and depreciation – NO

- Have all been prepared in association with community consultation – NO

Advanced:

- Provide actions and costs to provide a defined (current and/or target) level of service in the most cost effective manner – NO

- Include demand forecasts including possible effects of demographic change and demand management plans – NO

- Address asset performance and utilisation measures and associated targets as linked to levels of service – NO

- Include an asset rationalisation and disposal program – NO

- Include an asset management improvement plan – NO

- Include consideration of non-asset service delivery solutions (leasing private/public partnerships) – NO

Risk Management

Current score: 1.84

Core score: 3.00

Advanced score: 4.00

Does Council’s Asset Management Strategy deal with significant risks to assets?

Core:

- Council wide risk management policy/ strategy – YES

- Risk analysis/assessment undertaken for assets – NO

- Critical assets identified – NO

- Risk treatment/minimisation strategies developed – NO

Advanced:

- Emergency/disaster response and recovery plans and business continuity plans – Basic

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3. Operations and Maintenance Work PracticesOperations/ Maintenance Management

Current score: 1.78

Core score: 3.00

Advanced score: 4.00

Does Council have in place strategies for the management and operation of its assets?

Core:

- Appropriate data collection, validation, auditing and management processes in place – NO (2.67) C

- Maintenance management supported by appropriate processes and systems for maintenance planning, issue and manage work orders and capture work order information, costing and transactional management, analyse maintenance data and manage contract activity – NO (2.34) C

- Does council distinguish between operational maintenance and renewal? (3.00) C

Advanced:

- Processes developed for managing planned and unplanned operational and maintenance activities and tasks – NO (2.67) A

- Operations and maintenance requirements specified against asset performance and service level expectations – NO (0.00) A

- Maintenance specifications and contracts/ Service Level Agreements in place (0.00) A

Critical Assets

Current score: 1.59

Core score: 3.00

Advanced score: 4.00

Has Council identified its critical assets and what systems and processes are in place to manage these assets?

Core:

- Critical assets assessed/ identified/ prioritised - NO (Roads Hierarchy identified higher tier roads as ‘higher priority’) (2.00) C

- Management strategies for critical assets developed and implemented – NO (2.00) C

- Critical assets identified and emergency management/response planning in place – NO (2.34) C

- Reporting on condition and performance of critical assets is carried out on a regular basis – NO (2.34) C

Advanced:

- Quality management systems in place – NO (1.00) A

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4. Information SystemsAsset Register

Current score: 1.95

Core score: 3.00

Advanced score: 4.00

Does the Council have a comprehensive asset register covering all its assets?

Core:

- Asset Register has suitable reporting capabilities available – NO

- Registers support hierarchical definition of assets so that data can be linked at alternative levels and aggregation capabilities exist – NO

- System allows customisation of application and data for reporting and strategic purposes – NO

Advanced:

- Asset Register with advanced capabilities including capture and management of the appropriate level of data to meet Asset Management needs – NO

- System integrates with other Asset Management and Maintenance (AM&M) systems/modules and system integration/ interface supports import/export of data and information – NO

Systems integration

Current score: 1.47

Core score: 3.00

Advanced score: 3.00

Does Council have an asset management system and is it effectively integrated into the organisational business structures and processes?

- Asset registers are combined into single asset data base - YES

- Multiple asset registers do not exist – NO

- Business, corporate and AM&M system functionality/needs defined with integration in mind and system/ systems developed and implemented accordingly – NO

- AM&M systems integrate/interface with corporate/ business systems including customer request management system, record and document management systems, accounting systems, Human Resources/Payroll – NO

- Spatial system implemented and accessible and spatial data guidelines and processes developed and implemented – NO

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Appendix A - Abbreviations

Appendix B - Glossary

Appendix A - ABBREVIATIONSAAAC Average annual asset consumption

AMP Asset management plan

ARI Average recurrence interval

BOD Biochemical (biological) oxygen demand

CRC Current replacement cost

CWMS Community wastewater management systems

DA Depreciable amount

DoH Department of Health

EF Earthworks/formation

IRMP Infrastructure risk management plan

LCC Life Cycle cost

LCE Life cycle expenditure

MMS Maintenance management system

PCI Pavement condition index

RV Residual value

SS Suspended solids

vph Vehicles per hour

GM General Manager

DAF Director of Administration and Finance

DE Director of Engineering

APPENDICES

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Appendix B - GLOSSARYAnnual service cost (ASC)An estimate of the cost that would be tendered, per annum, if tenders were called for the supply of a service to a performance specification for a fixed term. The Annual Service Cost includes operating, maintenance, depreciation, finance/ opportunity and disposal costs, less revenue.

Asset classGrouping of assets of a similar nature and use in an entity’s operations (AASB 166.37).

Asset condition assessmentThe process of continuous or periodic inspection, assessment, measurement and interpretation of the resultant data to indicate the condition of a specific asset so as to determine the need for some preventative or remedial action.

Asset managementThe combination of management, financial, economic, engineering and other practices applied to physical assets with the objective of providing the required level of service in the most cost effective manner.

AssetsFuture economic benefits controlled by the entity as a result of past transactions or other past events (AAS27.12).

Property, plant and equipment including infrastructure and other assets (such as furniture and fittings) with benefits expected to last more than 12 month.

Average annual asset consumption (AAAC)*The amount of a local government’s asset base consumed during a year. This may be calculated by dividing the Depreciable Amount (DA) by the Useful Life and totalled for each and every asset OR by dividing the Fair Value (Depreciated Replacement Cost) by the Remaining Life and totalled for each and every asset in an asset category or class.

Brownfield asset values**Asset (re)valuation values based on the cost to replace the asset including demolition and restoration costs.

Capital expansion expenditureExpenditure that extends an existing asset, at the same standard as is currently enjoyed by residents, to a new group of users. It is discretional expenditure, which increases future operating, and maintenance costs, because it increases council’s asset base, but may be associated with additional revenue from the new user group, eg. extending a drainage or road network, the provision of an oval or park in a new suburb for new residents.

Capital expenditureRelatively large (material) expenditure, which has benefits, expected to last for more than 12 months. Capital expenditure includes renewal, expansion and upgrade. Where capital projects involve a combination of renewal, expansion and/or upgrade expenditures, the total project cost needs to be allocated accordingly.

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Capital fundingFunding to pay for capital expenditure.

Capital grantsMonies received generally tied to the specific projects for which they are granted, which are often upgrade and/or expansion or new investment proposals.

Capital investment expenditureSee capital expenditure definition

Capital new expenditureExpenditure which creates a new asset providing a new service to the community that did not exist beforehand. As it increases service potential it may impact revenue and will increase future operating and maintenance expenditure.

Capital renewal expenditureExpenditure on an existing asset, which returns the service potential or the life of the asset up to that which it had originally. It is periodically required expenditure, relatively large (material) in value compared with the value of the components or sub-components of the asset being renewed. As it reinstates existing service potential, it has no impact on revenue, but may reduce future operating and maintenance expenditure if completed at the optimum time, eg. resurfacing or resheeting a material part of a road network, replacing a material section of a drainage network with pipes of the same capacity, resurfacing an oval. Where capital projects involve a combination of renewal, expansion and/or upgrade expenditures, the total project cost needs to be allocated accordingly.

Capital upgrade expenditureExpenditure, which enhances an existing asset to provide a higher level of service or expenditure that will increase the life of the asset beyond that which it had originally. Upgrade expenditure is discretional and often does not result in additional revenue unless direct user charges apply. It will increase operating and maintenance expenditure in the future because of the increase in the council’s asset base, eg. widening the sealed area of an existing road, replacing drainage pipes with pipes of a greater capacity, enlarging a grandstand at a sporting facility. Where capital projects involve a combination of renewal, expansion and/or upgrade expenditures, the total project cost needs to be allocated accordingly.

Carrying amountThe amount at which an asset is recognised after deducting any accumulated depreciation / amortisation and accumulated impairment losses thereon.

Class of assetsSee asset class definition

ComponentAn individual part of an asset which contributes to the composition of the whole and can be separated from or attached to an asset or a system.

Cost of an assetThe amount of cash or cash equivalents paid or the fair value of the consideration given to acquire an asset at the time of its acquisition or construction, plus any costs necessary to place the asset into service. This includes one-off design and project management costs.

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Current replacement cost (CRC)The cost the entity would incur to acquire the asset on the reporting date. The cost is measured by reference to the lowest cost at which the gross future economic benefits could be obtained in the normal course of business or the minimum it would cost, to replace the existing asset with a technologically modern equivalent new asset (not a second hand one) with the same economic benefits (gross service potential) allowing for any differences in the quantity and quality of output and in operating costs.

Current replacement cost “As New” (CRC)The current cost of replacing the original service potential of an existing asset, with a similar modern equivalent asset, i.e. the total cost of replacing an existing asset with an as NEW or similar asset expressed in current dollar values.

Cyclic Maintenance**Replacement of higher value components/sub-components of assets that is undertaken on a regular cycle including repainting, building roof replacement, cycle, replacement of air conditioning equipment, etc. This work generally falls below the capital/ maintenance threshold and needs to be identified in a specific maintenance budget allocation.

Depreciable amountThe cost of an asset, or other amount substituted for its cost, less its residual value (AASB 116.6)

Depreciated replacement cost (DRC)The current replacement cost (CRC) of an asset less, where applicable, accumulated depreciation calculated on the basis of such cost to reflect the already consumed or expired future economic benefits of the asset

Depreciation / amortisationThe systematic allocation of the depreciable amount (service potential) of an asset over its useful life.

Economic lifeSee useful life definition.

ExpenditureThe spending of money on goods and services. Expenditure includes recurrent and capital.

Fair valueThe amount for which an asset could be exchanged, or a liability settled, between knowledgeable, willing parties, in an arms length transaction.

Greenfield asset values **Asset (re)valuation values based on the cost to initially acquire the asset.

Heritage assetAn asset with historic, artistic, scientific, technological, geographical or environmental qualities that is held and maintained principally for its contribution to knowledge and culture and this purpose is central to the objectives of the entity holding it.

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Impairment LossThe amount by which the carrying amount of an asset exceeds its recoverable amount.

Infrastructure assetsPhysical assets of the entity or of another entity that contribute to meeting the public’s need for access to major economic and social facilities and services, eg. roads, drainage, footpaths and cycleways. These are typically large, interconnected networks or portfolios of composite assets The components of these assets may be separately maintained, renewed or replaced individually so that the required level and standard of service from the network of assets is continuously sustained. Generally the components and hence the assets have long lives. They are fixed in place and are often have no market value.

Investment propertyProperty held to earn rentals or for capital appreciation or both, rather than for:

(a) use in the production or supply of goods or services or for administrative purposes; or

(b) sale in the ordinary course of business (AASB 140.5)

Level of serviceThe defined service quality for a particular service against which service performance may be measured. Service levels usually relate to quality, quantity, reliability, responsiveness, environmental, acceptability and cost).

Life Cycle Cost **The life cycle cost (LCC) is average cost to provide the service over the longest asset life cycle. It comprises annual maintenance and asset consumption expense, represented by depreciation expense. The Life Cycle Cost does not indicate the funds required to provide the service in a particular year.

Life Cycle Expenditure **The Life Cycle Expenditure (LCE) is the actual or planned annual maintenance and capital renewal expenditure incurred in providing the service in a particular year. Life Cycle Expenditure may be compared to Life Cycle Expenditure to give an initial indicator of life cycle sustainability.

Loans / borrowingsLoans result in funds being received which are then repaid over a period of time with interest (an additional cost). Their primary benefit is in ‘spreading the burden’ of capital expenditure over time. Although loans enable works to be completed sooner, they are only ultimately cost effective where the capital works funded (generally renewals) result in operating and maintenance cost savings, which are greater than the cost of the loan (interest and charges).

Maintenance and renewal gapDifference between estimated budgets and projected expenditures for maintenance and renewal of assets, totalled over a defined time (eg 5, 10 and 15 years).

Maintenance and renewal sustainability indexRatio of estimated budget to projected expenditure for maintenance and renewal of assets over a defined time (eg 5, 10 and 15 years).

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Maintenance expenditureRecurrent expenditure, which is periodically or regularly required as part of the anticipated schedule of works required to ensure that the asset achieves its useful life and provides the required level of service. It is expenditure, which was anticipated in determining the asset’s useful life.

MaterialityAn item is material is its omission or misstatement could influence the economic decisions of users taken on the basis of the financial report. Materiality depends on the size and nature of the omission or misstatement judged in the surrounding circumstances.

Modern equivalent asset.A structure similar to an existing structure and having the equivalent productive capacity, which could be built using modern materials, techniques and design. Replacement cost is the basis used to estimate the cost of constructing a modern equivalent asset.

Non-revenue generating investmentsInvestments for the provision of goods and services to sustain or improve services to the community that are not expected to generate any savings or revenue to the Council, eg. parks and playgrounds, footpaths, roads and bridges, libraries, etc.

Operating expenditureRecurrent expenditure, which is continuously required excluding maintenance and depreciation, eg power, fuel, staff, plant equipment, on-costs and overheads.

Pavement management systemA systematic process for measuring and predicting the condition of road pavements and wearing surfaces over time and recommending corrective actions.

Planned Maintenance**Repair work that is identified and managed through a maintenance management system (MMS). MMS activities include inspection, assessing the condition against failure/breakdown criteria/experience, prioritising scheduling, actioning the work and reporting what was done to develop a maintenance history and improve maintenance and service delivery performance.

PMS ScoreA measure of condition of a road segment determined from a Pavement Management System.

Rate of annual asset consumption*A measure of average annual consumption of assets (AAAC) expressed as a percentage of the depreciable amount (AAAC/DA). Depreciation may be used for AAAC.

Rate of annual asset renewal*A measure of the rate at which assets are being renewed per annum expressed as a percentage of depreciable amount (capital renewal expenditure/DA).

Rate of annual asset upgrade*A measure of the rate at which assets are being upgraded and expanded per annum expressed as a percentage of depreciable amount (capital upgrade/expansion expenditure/DA).

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Reactive maintenanceUnplanned repair work that carried out in response to service requests and management/supervisory directions.

Recoverable amountThe higher of an asset’s fair value, less costs to sell and its value in use.

Recurrent expenditureRelatively small (immaterial) expenditure or that which has benefits expected to last less than 12 months. Recurrent expenditure includes operating and maintenance expenditure.

Recurrent fundingFunding to pay for recurrent expenditure.

RehabilitationSee capital renewal expenditure definition above.

Remaining lifeThe time remaining until an asset ceases to provide the required service level or economic usefulness. Age plus remaining life is economic life.

RenewalSee capital renewal expenditure definition above.

Residual valueThe net amount which an entity expects to obtain for an asset at the end of its useful life after deducting the expected costs of disposal.

Revenue generating investmentsInvestments for the provision of goods and services to sustain or improve services to the community that are expected to generate some savings or revenue to offset operating costs, eg public halls and theatres, childcare centres, sporting and recreation facilities, tourist information centres, etc.

Risk management The application of a formal process to the range of possible values relating to key factors associated with a risk in order to determine the resultant ranges of outcomes and their probability of occurrence.

Section or segmentA self-contained part or piece of an infrastructure asset.

Service potentialThe capacity to provide goods and services in accordance with the entity’s objectives, whether those objectives are the generation of net cash inflows or the provision of goods and services of a particular volume and quantity to the beneficiaries thereof.

Service potential remaining* A measure of the remaining life of assets expressed as a percentage of economic life. It is also a measure of the percentage of the asset’s potential to provide services that is still available for use in providing services (DRC/DA).

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Strategic Management Plan (SA)**Documents Council objectives for a specified period (3-5 yrs), the principle activities to achieve the objectives, the means by which that will be carried out, estimated income and expenditure, measures to assess performance and how rating policy relates to the Council’s objectives and activities.

Sub-componentSmaller individual parts that make up a component part.

Useful lifeEither:

(a) the period over which an asset is expected to be available for use by an entity, or

(b) the number of production or similar units expected to be obtained from the asset by the entity.

It is estimated or expected time between placing the asset into service and removing it from service, or the estimated period of time over which the future economic benefits embodied in a depreciable asset, are expected to be consumed by the council. It is the same as the economic life.

Value in UseThe present value of estimated future cash flows expected to arise from the continuing use of an asset and from its disposal at the end of its useful life. It is deemed to be depreciated replacement cost (DRC) for those assets whose future economic benefits are not primarily dependent on the asset’s ability to generate new cash flows, where if deprived of the asset its future economic benefits would be replaced.

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WORKFORCE PLAN

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Workforce Plan

EXECUTIVE SUMMARYThe New South Wales State Government introduced an Integrated Planning and Reporting Framework for Local Government that includes a requirement that local councils develop and adopt a Workforce Management Plan in keeping with the framework shown below: The Integrated Planning and Reporting Framework requires all NSW Councils to develop long term Community Strategic Plans and four year Delivery Programs. This Workforce Plan forms part of the Resourcing Strategy and outlines how Temora Shire Council will implement the priorities and strategies within its Delivery Program, in line with Council’s budget.

Councils are required to undertake workforce planning to support the achievement of the Delivery Program. The Workforce Management Strategy is a four-year plan, addressing the human resources required to achieve the activities identified in the Delivery Program.

What is Workforce Planning?Workforce planning and development is a management technique used to effectively manage workforce demand and supply. It is the process used to align the needs of a business with those of its workforce.

An effective workforce plan is a continuous process of shaping the workforce to ensure that it is capable of delivering the Councils objectives now and in the future. The plan aims to provide Council with the people best able to inform its strategic direction, develop innovative approaches to complex issues and deliver appropriate services consistently, effectively and efficiently.

For the process to be truly effective, workforce planning needs to be recognised as a business-driven process, which is a fundamental component of the integrated planning and reporting framework.

Workforce planning and development is an urgent issue in the Australian business community. It is strategic and operational and needs to be successfully integrated into overall business strategy and corporate objectives.

While Workforce Planning is the key to forecasting future labour requirements, it is also used for:

• Identifying staffing problems;

• Developing new workforce skills;

• Monitoring and containing workforce costs;

• Ensuring that there is adequate service delivery into the future.

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What is Workforce Development?Workforce development is those policies and practices which support staff in participating effectively in the workforce and to develop and apply skills in the workplace, where learning translates into positive outcomes for the organisation.

Workforce development strategies are relevant to the entire workforce, permanent full-time and part-time staff, contractors, casuals as well as volunteers.

What are the Challenges?Workforce planning in Australia, particularly in rural Australia has a number of challenges;

• There are more women working than ever before

• There are fewer young people entering the job market each year

• The workforce is ageing

• In 2011 more people exited the workforce than entered it

• Over the next 40 years the proportion of Australians aged over 65 will double

• Australia will have shortages of more than 200,000 skilled workers over the next five years, with many of these prominent in the local government sector

• Aboriginal, the Cultural and Linguistically Diverse communities and people with disabilities are underrepresented in the workforce.

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Temora Shire CouncilINTRODUCTIONIn recent years there have been some significant changes in the make-up and recruitment of the workforce within Local Government in Australia. With the growing trend of people being more nomadic throughout their working life, the recruitment, training and retention of staff has assumed a far greater importance in the delivery of services to the Community by Local Government.

In order to keep abreast of the changes that are occurring Council must in planning for the future, recognise the current and future organisational roles, objectives and direction of its workforce.

“TEMORA SHIRE 2030” – A COMMUNITY STRATEGIC PLAN FOR TEMORA SHIRE As the result of legislation enacted in October 2009 all NSW Local Councils are required by the Local Government Act to develop a Resourcing Strategy. Included within the Resourcing Strategy is a Workforce Management Plan which is a strategic approach to managing the workforce needs for the next four years.

Figure 1 and Figure 2 illustrate how Workforce Planning combines with Long Term Financial Planning and Asset Management to support Council’s Resourcing Strategy that in turn details how Council will resource the strategies that it is responsible for within the Community Strategic Plan, Delivery Program and Operational Plan.

Figure 1: Resourcing Strategy

Figure 2: Integrated Planning and Reporting

Resourcing Strategy

Long Term Financial Management Planning Workforce Management Asset Management

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Temora Shire Council is a significant employer within the Local Government Area (LGA), employing 104 equivalent fulltime employees, and representing more than 5% of the employment within the LGA. Council has a strong relationship with its workforce – long term employees, a small workforce number and tight knit community all support the connected, professional and personal approach to management.

AimA strong, diverse, committed and motivated workforce is at the core of any successful business.

Getting the right people into the right jobs is paramount and requires a commitment to attract, develop, retain and recognise talented and motivated employees who are aligned with our Vision and Values.

Temora Shire Council is a multi-faceted organisation, accordingly, we require a diverse workforce that is capable of delivering positive outcomes for the organisation and to help us grow the community. We are however faced with many challenges; including a significant proportion of our existing workforce nearing retirement and recruiting the next generation of skilled specialist staff.

We need to ensure our staff are ‘fit for the future’ so that we can deliver our community’s priorities. We need to involve our staff and support them in learning new ways of working.

This Workforce Management Plan aims to support Temora Shire Council in achieving the skilled, motivated, flexible and diverse workforce it needs, to deliver value for money services that make a difference to our local community, while at the same time maintaining our position as an employer of choice.

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Our Direction and Values

Our Vision Our community strives to reflect the qualities of its greatest asset – its people, each of whom we value as individuals

With our rural heritage as our foundation, we embrace change and grasp every opportunity to enhance our environment, economy and lifestyle.

Our Mission To achieve the best possible outcomes for our community by striving for excellence in all we do.

Our Core Values

We will make the best decisions we can, through:

• Leadership and Respect – we will act decisively with knowledge and courage in the best interest of all our community

• Integrity and Transparency – we will act honestly and openly in all our dealings with a view to making ethical and equitable decisions

We will always act with the community as our primary consideration, through:

• Community Focus – we will engage with our community to provide services that respond to community need

• Future Custodianship – we will always act with consideration of the impact of our actions on future generations

We will value the views and input of others, through:

• Teamwork and Cooperation – we will work together with open communication to achieve a common goal by sharing knowledge and supporting each other

• Effective Partnerships – we will treat everyone with respect by being inclusive, non-judgemental and valuing diversity

We will maximise our opportunities, through:

• Innovation – we will encourage creative thinking and innovation based on detailed knowledge and accept that bold actions carry a degree of risk

• Continuous Improvement – we will always strive to achieve our goals more efficiently through improvements in process or new technology

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Temora Shire covers an area of 2,802km2, and is bordered to the west by the local government areas of Bland, to the north east by Hilltops, to the east by Cootamundra-Gundagai and to the south by Coolamon, Junee and Wagga Wagga.

The shire includes the townships of Temora and Ariah Park as well as a number of smaller rural communities including Springdale and Reefton. The shire is part of the state electorate of Cootamundra and the Federal electorate of Riverina.

At the time of preparing this report the most recent statistics available were from 2016. The Shire population, according to the Australian Bureau of Statistics (ABS), was 6,236 persons. The Shire population has increase by 1% over the last 5 years.

The Shire has an ageing population, with 24% of the population 65 + years old in 2016, which is above the State average.

56% of the population of Temora is of working age (15-64 years) while 19%are under the age of 15, and 24% are 65 and over. The proportion of the population in each of the broad age cohorts has slightly changed to show an increasing number of people of retirement age.

Analysis of the latest small area labour data (Department of Jobs and Small Business) estimates Temora’s labour force in 2017 to consist of 2,856 persons, of which 2,690 are employed*. The size of Temora’s labour force increased over the period 2012 to 2017, by 6.9%, and the number of employed persons over the same period increased 6.8%.

Gross regional product for Temora is estimated to be $336.873 million. GRP per worker (which is a measure of productivity) in Temora is $163,689, lower than Riverina ($159,461) and NSW ($171,738).

Workforce Profile Temora Shire Council LGA

Temora Riverina Region New South WalesGRP ($M) $336.697 $12,001.867 $576,716.000

Output ($M) $672.058 $24,650.194 $1,135,977.630

Value-added ($M) $292.911 $9,881.520 $481,633.095

ProductivityGRP per capita $60,180 $72,351 $77,225

GRP per worker $156,400 $159,461 $171,738

Temora accounts for:

• 2.8% of the Riverina’s and 0.1% of NSW GRP.

• 2.7% of the Riverina’s and 0.1% of NSW output

• 2.9% of the Riverina’s and 0.1% of NSW value-added.

Other significant economic sectors within the Shire are health and aged care, manufacturing, retail and tourism.

The skill shortages as a result of a smaller population mean that employers may be unable to source suitable employees from within the Shire and also have difficulties attracting and retaining suitable employees from outside the Shire.

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Temora Shire Council is considered a small rural Council, employing some 149 (104.11 full time equivalent) staff across a diverse range of functional areas.

Workforce distribution by Department

Understanding the workforce at Temora Shire Council

Employment Status:Our workforce consists of permanent, permanent part time and casual staff; this combination contributes to not only commitment and loyalty but allows flexibility in responding to the needs of our community.

Staffing levels at April 2018 were as follows:

Number of Fulltime Staff 71

Number of Parttime Staff 16

Number of Casual Staff 58

Number of Trainees/Apprentices 4

TOTAL NUMBER OF STAFF 149

As indicated above, 51% of Temora Shire Council’s workforce is employed on a permanent basis, with 11% employed part time and 39% employed as casual staff.

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Understanding the workforce at Temora Shire Council

GenderOf the 149 staff working for Temora Shire Council 52% are male and 48% are female. This represents an equitable split of male and female workers on staff, yet there are a much higher percentage males employed full-time, and females employed part-time or casually.

Age Distribution Male Female Total< 30 19 13 32

31-40 10 15 25

41-50 12 15 27

51-60 25 19 44

60+ 11 10 21

77 72 149

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Temora Shire Council Organisational Structure

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Page 59 - Temora Shire Council Resourcing Strategy

Temora Shire Council Staff Structure (Excluding Casuals) as @ 20 April 2018

Aged 18 -30 Aged 31 - 50 Aged 51 - 75 GenderDEPARTMENT No of

StaffFull Time

Part Time

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M F

GovernanceGeneral Manager 1 1 1 Executive Assistants 3 2 1 3Administration & FinanceDirector 1 1 1 Administration Manager 1 1 1Financial Accountant 1 1 1Clerical Staff 8 2 1 3 2 8Information Technology Officer

1 1 1

Trainee 1 1 1Librarian 1 1 1Library Assistant 1 1 1Environmental ServicesDirector 1 1 1 Health & Building Surveyor

1 1 1

Town Planner 1 1 1Building Surveyor/Quality Assurance

1 1 1

Ranger 1 1 1 Waste Management 3 1 2 3 Engineering ServicesEngineering Technical Services Manager

1 1 1

Engineering Works Manager

1 1 1

Rural Overseer 1 1 1 Urban Overseer 1 1 1 Asset & Survey Officer 1 1 1 Engineering Technical Officer

2 1 1 1 1

Risk/WHS Manager 1 1 1 Road Safety Officer 1 1 1Grader Operator 3 3 3 Truck Driver 7 1 5 1 7 Plant Operator 9 2 3 4 9

Current Workforce Profile

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Traffic Management Officer

2 1 1 2

Labourer 3 1 2 3 Civil Construction Trainee

0

Plant Manager 1 1 1 Mechanic 2 1 1 2 Apprentice Mechanic 1 1 1 Storeman 1 1 1 Horticulturist 1 1 1 P & G Plant Operator 2 2 2 P & G Horticulturist 1 1 1 P & G Apprentice 1 1 1 Builder 1 1 1 Assistant Sewer & Plumbing Officer

1 1 1

Sewer & Plumbing Officer

1 1 1

Community & Commercial StrategyEconomic Development Officer

1 1 1

Community Services Officer

1 1 1

Rural Museum 1 1 1 Visitor Information Centre 1 1 1Communications Officer 1 1 1Youth Officer 1 1 1Pinnacle Community ServicesManager 1 1 1Manager - Cootamundra 1 1 1 Transport Coordinator 1 1 1Bus Driver 1 1 1 Case Worker 2 1 1 2Administration 2 1 1 2Trainee 2 2 2Meals on Wheels Coordinator

1 1 1

Leeton Coordinator 1 1 1

TOTALS: 91 16 3 27 8 33 3 57 34Percentage as compared to total

21% 30% 44% 63% 37%

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Temora Shire Council faces a number of challenges in relation to sustainable workforce planning. Some challenges relate specifically to the implementation of Council’s 4 year delivery program whilst others are long term, ongoing challenges that relate to supporting the attraction and retention of skilled and experienced staff. The key challenges that Temora Shire Council will face in relation to workforce management are:

• Gender equality

• Staff turnover

• Ageing workforce

• Attracting and retaining young people

• Attracting and retaining skilled professional and technical staff

• Meeting diverse community expectations with limited resources

• Ensuring supervisors and managers have leadership and management skills

Challenges

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Strategies to meet future workforce needs

Workforce resourcing

Key area Goal Specific outcomesWorkforce planning An understanding of

our current and future workforce needs

• Record human resource data to enable analysis of workplace issues and trends including employee profile data (age, gender, aboriginality, disability, cultural), skills, qualifications, grievances, incidents)

• all exiting staff provided an exit interview

Relation to Delivery Program 2018-2022: This allows Council to understand current and potential future workforce issues that could impact its ability to implement Delivery Program actions.

Meet organisational needs

A workforce with the required skills and expertise to implement the Council’s Delivery Program

• Continue to engage suitably qualified contractors, consultants, fixed term and casual staff to support the pe rmanent workforce in the delivery of projects in Council’s Delivery Program

• Continue to access resource sharingto enable staff resources in other Councils and Joint Organisations (JO) to continue to ensure that the service needs of the organisation can be met when there are gaps in Council’s skills.

Relation to Delivery Program 2018-2022: in particular community services, economic development, facility maintenance, grant writing, project management, strategic and land use planning, building assessment, health inspections, RMS contracting, environmental management and experienced works staff/contractors.

Recruitment and selection

Attract and retain qualified and skilled people

• Recruit younger people through innovative and dynamic recruitment processes – including use of social media and promotion of Council’s family friendly policies and staff development approach

• Continue to focus on attracting skilled and qualified staff to the organisation. This includes innovative recruitment advertising processes, secondment and job share opportunities, resource sharing and partnerships.

• Promote Local Government as an attractive industry

Relation to Delivery Program 2018-2022 – capacity to implement the Delivery Program actions that require skilled, experienced and/or physically capable staff.

Workplace diversity Value difference and have a workforce that reflects the community’s profile

• Implement the EEO Management Plan

Relation to Delivery Program 2018-2022: a diverse workforce that reflects the community profile and ensuresall employees’ skills are being used.

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Key area Goal Specific outcomesPlacements Provide opportunities

for young people to experience what Temora Shire Council has to offer

• Partner with local high school careers advisers and tertiary education institutes within the region to offer work experience to students

• Offer AdministrationTrainee positions each year

Relation to Delivery Program 2018-2022 – promote Council and Local Government as an attractive career option including during Local Government Week – further supporting capacity to attract the appropriate skill set to implement the Delivery Program.

Placements relevant to the Delivery Program include:

• Engineering and infrastructure• Land use planning and development assessment• Building surveying• Asset Management • Communications• Marketing• Community Development• Finance • Human Resources• Administration• Information technology and GIS

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Employee professional development

Key area Goal Specific outcomesTrainees and apprentices Grow our own • Council has several trainees and apprentices on staff at

any one time. This will mean that some skilled positions will need to be replaced with a trainee when the position becomes vacant.

• Foster relationships with key training providers and the Australian Apprenticeship Centres

• Each trainee / apprentice has a nominated mentor

• Foster relationships with secondary schools within the shire and neighbouring shires, to encourage local young people to fill traineeship and apprenticeship positions

Relation to Delivery Program 2018-2022: meet skills and resource gaps that may exist within the Delivery Program. These include:

• IT / GIS• Customer Service• Works (roads, construction, facility maintenance, plant

operation, and sewer • Engineering and design• Land use planning • Building assessment • Governance • Finance

Employee orientation New employees feel welcome and supported

• Continue to implement the comprehensive orientation program that creates a strong first impression of Temora Shire Council, makes new employees feel welcome and ensures they have all the required information

• Ensure that Temora Shire Council’s values are promoted through the induction, position descriptions, employee appraisal process, posters and team meetings.

Relation to Delivery Program 2018-2022: an employer of choice, to meet the ongoing requirements of the Delivery Program.

Succession planning Key roles are planned for • Identify the critical roles in the organisation

• Fill gaps in key roles through staged retirement, external mentoring programs, intensive training opportunities, shared services

Relation to Delivery Program 2018-2022: a long term focus, ensuring that appropriate skills and experience exist within the organisation.

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Page 65 - Temora Shire Council Resourcing Strategy

Key area Goal Specific outcomesLearning and development

Relevant development opportunities are provided to all employees

• Continue to identify development needs for each employee at the annual appraisal and provide appropriate budget for training each year

• Continue to develop an annual corporate training calendar to ensure training opportunities are provided to all employees

• To support the implementation of Council’s Delivery Program, training should include a focus on skills in the following areas:

• information technology,

• plant,

• WHS,

• Risk Management

• Asset management

• Works

Supervisory Management

• Continuous improvement and innovation

• Legislative compliance

• Continue to register suitable staff for all available free / subsidised training and qualifications

• Continue to register suitable staff for all available free Tafe courses

• Continue to promote the Study and Professional Development policy with Council subsidising employees who wish to undertake further study on their own time

Relation to Delivery Program 2018-2022: capacity to develop staff to meet emergent and existing needs in the implementation of the Delivery Program.

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Page 66 - Temora Shire Council Resourcing Strategy

Reward and recognition

Key area Goal Specific outcomesEmployee reviews Recognise employees’

efforts, capabilities and performance and address performance issues in a timely manner

• Develop an annual performance plan for each employee at the beginning of each financial year. This includes links to all the Delivery Program actions, the position’s PD and the Council values

• Continue with the Annual Performance Review process at the end of each financial year.

• Ensure that supervisors and managers provide opportunity for open and ongoing two way feedback with employees

Relation to Delivery Program 2018-2022: supports employees’ understanding of key performance targets that relate to Delivery Program outcomes and how their job and performance fits into the bigger picture.

Fixed pay Grade levels reflect the role and the broader market

• Council has instituted a new salary system and position evaluation tool in the past five years.

• Pay rates are reviewed against industry benchmarks when applicable

Relation to Delivery Program 2018-2022: present as an employer of choice and to competitively attract skilled and experienced staff.

Recognition scheme Commitment, loyalty and continued service to Temora Shire Council is recognised and valued

• Continue to recognise and celebrate key service milestones with long term staff members, with Council and where appropriate in the media

• Celebrate and acknowledge qualification achievements made by staff including at staff breakfasts

• Profile staff in the monthly Communiqué

• Enter staff and their innovations into Awards where appropriate

Relation to Delivery Program 2018-2022: supports the celebration and promotion of key achievements within Council – especially those that support the achievement of key Delivery Program actions.

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Page 67 - Temora Shire Council Resourcing Strategy

Workplace relations

Key area Goal Specific outcomesWork/life balance Our staff enjoy work

and meet their family / personal obligations

• Investigate a Flexible Work Arrangements Policy to ensure it remains relevant for supporting work/life balance.

• Promote the policy to all staff through the Consultative Committee and monthly Communiqué and at Team Meetings

Relation to Delivery Program 2018-2022: present as an employer of choice and to competitively attract skilled and experienced staff.

Equal Employment Opportunity

A workplace free of discrimination/ harassment/bullying

• Implement Council’s EEO Management Plan

• Regular promotion of Council’s Harassment and Bullying policy and conduct refresher training.

Relation to Delivery Program 2018-2022: present as an employer of choice and to competitively attract skilled and experienced staff.

Employee assistance Employees have access to professional, independent counselling support

• Continue to provide free confidential counselling services for employees and families.

• Promote the service at staff breakfasts, through The Communique and when staff are involvedin grievances.

Relation to Delivery Program 2018-2022: provides a supportive environment for all staff.

Work environment A consistent, productive and positive work environment

• Conduct Code of Conduct refresher training for all staff every 3 years.

• Promote the Code of Conduct and other policies through all relevant mediums and forums

• Senior management and HR to support managers in addressing poor behaviour promptly and in accordance with Council’s policies

• Promote the Council’s Values through each employee’s annual performance plan, assessed at the annual performance appraisal, on posters and at team meetings.

• Conduct an employee engagement survey every 2 years.

• Implement the 2017 Employee Engagement Survey and Focus Group feedback results

Relation to Delivery Program 2018-2022: provide a supportive environment for all staff.

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Page 68 - Temora Shire Council Resourcing Strategy

Workplace health and safety and wellbeing

Key area Goal Specific outcomesSafe work environment A workplace that is safe

and healthy • All human resource a n d W H S processes are reviewed

in consultation with employees through the Consultative Committee and the WHS Committee and at team meetings

• Develop and implement annual WHS Action Plan

• WHS and risk management is the first agenda item at all tool box and team meetings

• WHS and risk is on the Manex agenda each month

• Proactively and in a timely manner investigate all workplace incidents and grievances

Relation to Delivery Program 2018-2022: all staff understand their safety rights and responsibilities, and that Council is complaint with legislation.

Risk management Risk management is an embedded business practice

• Adopt the Enterprise Risk Management Policy and framework

• Develop and implement an annual Corporate Enterprise Risk Management Plan with department plans underneath

• Train all staff in risk management concepts and can undertake required risk identification and management tasks

• Ensure all required Council services, events and programs have appropriate risk management plans developed and implemented

• WHS and risk management is the first agenda item at all tool box and team meetings

Relation to Delivery Program 2018-2022: all actions within the Delivery Program – including events, infrastructure activities outlined within the Delivery Program – comply with relevant risk procedures.

Injury management Injured employees are returned to their pre-injury role

• Review the injury management policy to strengthen incident investigation, early injury management and allocation of alternate duties

• All injured staff are provided with alternate duties until they return to their full pre-injury duties

Relation to Delivery Program 2018-2022: provide a supportive environment for all staff.

Employee health and wellbeing

A fit and healthy workplace

• WHS Committee to implement a Staff Well Being Program.

Relation to Delivery Program 2018-2022: provide a supportive, healthy environment for all staff.

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Page 69 - Temora Shire Council Resourcing Strategy

Leadership culture

Key area Goal Specific outcomesStrong leadership A strong and committed

leadership approach• All supervisors attend leadership training – as a new

supervisor, refresher training for experienced

• All leadership staff to be given an opportunity to participate in development opportunities such as the annual Rural Management Challenge and the Local Government Mentor program.

• Regularly update staff on key issues, projects and decisions through the Communique, team meetings, executive staff being seen regularly in the field, staff presentations

• Provide higher duties and secondment opportunities so people can try leadership roles

Relation to Delivery Program 2018-2022: provide strong and effective leadership.

Organisational culture A positive, vibrant and responsive organisation

• Conduct an employee engagement survey every 2 years, next one due in late-2019

• Implement the Employee Engagement Survey and focus group feedback results

• Include the leadership values in each supervisor’s annual performance plan and assess them at the annual performance appraisal for each supervisor

Relation to Delivery Program 2018-2022: a positive organisational culture.

Change management Employees actively participate in new initiatives and improved approaches

• Foster information sharing between staff – both formally and informally – through project plans, stakeholder engagement strategies and change management strategies

Relation to Delivery Program 2018-2022: focusing on developing capacity in areas that enable the repose to Delivery Program actions.

Employee Engagement The staff are engaged and empowered

• All teams have regular team and tool box meetings where two way communication is fostered

• actively involve all staff in reviews of all Integrated Planning and Reporting documents including the Community Strategic Plan

Relation to Delivery Program 2018-2022: staff participate in the review of the Delivery Program and Operational Plan as appropriate.

ConclusionThis Workforce Plan is an evolving document that compliments the suite of documents produced by Council as part of its Integrated Planning process. Continual review of this document will ensure that staff demographic information is accurate, current and can better identify future skill needs. The review will also allow for better pathways for learning and development also enhanced position descriptions and competency statements leading to better staff recruitment and retention outcomes.

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Page 73: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

River inaNSW

TEMORA

LONG TERM FINANCIAL PLAN

Page 71 - Temora Shire Council Resourcing Strategy

Page 74: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Long Term Financial Plan

This document presents to the community Council’s adopted Long Term Financial Plan (LTFP) for the 10 year period from 2018/19 to 2027/28.

The 10 year Financial Plan will be used to forecast Council’s long term financial sustainability and will assist Council with its decision making and problem solving in deciding how best to achieve the Council’s corporate objectives while addressing its long term financial challenges. The LTFP is not intended to indicate what services/proposals should be allocated funds but rather it addresses areas that impact on Council’s ability to fund its services and capital works whilst living within its means.

This LTFP does not allow for any additional funding for the maintenance/upgrade of Council’s infrastructure assets other than annual CPI increases. The LTFP has been prepared based on the assumption that Council will continue to be responsible for providing the current range of goods and services with the current service delivery methods being largely unchanged.

Reviewing the PlanThe LTFP will be reviewed annually as part of the development of Council’s Operational Plan.

The review will include:

• An assessment of the previous year’s performance in terms of the accuracy of the projections made in the plan,

• Were estimates accurate?

• Were the assumptions underpinning the estimates accurate?

• An explanation where major differences emerge between budget estimates and actual expenditure/income.

Page 72 - Temora Shire Council Resourcing Strategy

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Page 73 - Temora Shire Council Resourcing Strategy

LTFP Modelling Assumptions

OPERATING INCOMERates and Annual ChargesThis includes General Rate Revenue, Domestic Waste Management Charges and Sewer Availability Charges.The NSW State Government pegs rate increases and to reflect the conservative nature of these increases, the LTFP has provided for 2% increases for the period 2018/19 to 2027/28.

The rate increase for 2018/19 has been set at 2.3% which is the rate pegging limit recently announced by the NSW Minister for Local Government.

Temora Shire Council has traditionally adopted the rate pegging limit as the rate increase and the assumption has been made that this will continue.

Council has resolved to adopt best practice pricing for sewerage with common sewerage charges across the Council area, and best practice pricing was implemented in the 2008/9 financial year.

The charge for 2018/19 has been increased by 5% to meet expenditure requirements. The increase proposed for the period 2019/20 to 2027/28 is 5% per year.

The Domestic waste management (DWM) charge must be determined each year pursuant to Section 496 of the Local Government Act 1993. This charge is audited by Council’s external auditors to ensure that the rate is reasonable and that the cost of collecting and processing domestic waste throughout the Council area is relative to the charge for providing the service.

The charge for 20187/19 has been increased by 5%.From 2019/20 to 2027/28 the annual increase is set at 5%.

User Charges and FeesGenerally the majority of Council’s fees and charges have been indexed by the projected CPI for the life of the LTFP. Sewerage usage charges have been indexed in accordance with the increases outlined above for annual charges.

Financial Assistance GrantsGrant revenue from the Financial Assistance Grants Scheme has been increased in accordance with CPI projections ie 2.5% per year.

Operating GrantsAll operating grants have been indexed by 2.5%.

Interest RevenuesInterest on investments attributed to the General Fund has been set to 2% of the projected reserve balances.

Other RevenueOther revenue has been projected based on CPI growth of 2.5%.

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OPERATING EXPENDITUREEmployee CostsEmployee costs include salaries, wages and employee leave entitlements and have been estimated to increase by 4% for 2018/19 and thereafter have been indexed by 3.5% per year. Superannuation and workers compensation have been factored by the same index.

Insurance CostsThe LTFP includes a projected increase for public liability and property insurance of 2.5% per year from 2018/19 to 2027/28

Materials and Contractor CostsMaterials and contractors costs have been indexed by 2.5% for the life of the LTFP.

DepreciationDepreciation expenses have been indexed based on the 2016/17 levels.

Other ExpensesThe model makes no allowance for the impact on Council’s operations for population growth or for the impact of climate change.

Borrowing CostsCouncil raised a loan in 2013 under the Local Infrastructure Renewal Scheme (LIRS). This loan of $1,643,500 for the new Temora Medical Complex is shown on the forward estimates and will be repaid in 2018/19

Council has proposed borrowings of $2m in 2018/2019 to fund the purchase of our works depot.

Page 74 - Temora Shire Council Resourcing Strategy

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CAPITAL EXPENDITURE AND INCOMEA Capital Works Program has been detailed in the attached asset plans for the period from 2018/19 to 2027/28. The infrastructure plans for:

1. Roads

2. Sewerage Treatment and Effluent Reuse

3. Aerodrome

4. Operational and Community Land & Public Buildings

5. Bridges and Stormwater Management

6. Plant Replacement

detail expenditure and funding means for these projects.

Note:Financial modelling for different scenarios (planned/optimistic/conservative) has not been carried out. Council has adopted a conservative financial strategy as evidenced by the assumptions described previously and this, together with the annual review and analysis limits the variability and volatility of the projections.

Financial Performance IndicatorsCouncil has maintained financial ratios as identified in Note 13 of the Annual Statutory Financial Reports at better then industry averages for Councils in the same category as reported by the Division of Local Government.

The assumptions used in the LTFP have been adopted to assist in maintaining Council’s financial ratios.

Page 75 - Temora Shire Council Resourcing Strategy

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Page 76 - Temora Shire Council Resourcing Strategy

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Page 77 - Temora Shire Council Resourcing Strategy

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Non

-Cur

rent

Ass

ets

Inve

stm

ents

1,00

0,00

0

1,20

0,00

0

1,40

0,00

0

2,00

0,00

0

2,20

0,00

0

2,80

0,00

0

3,20

0,00

0

4,00

0,00

0

4,50

0,00

0

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0,00

0

Rec

eiva

bles

28,5

00

22,7

50

22,7

50

22,7

50

22,7

50

22,7

50

22,7

50

22,7

50

22,7

50

22,7

50

Infra

stru

ctur

e, P

rope

rty, P

lant

& E

quip

men

t20

9,42

2,32

9

21

2,80

0,42

5

21

3,64

8,00

3

21

6,37

5,50

0

21

8,46

2,84

9

21

8,33

5,75

0

21

7,97

3,04

8

21

7,96

7,40

4

21

8,18

9,86

8

21

7,84

1,83

9

To

tal N

on-C

urre

nt A

sset

s21

0,45

0,82

9

21

4,02

3,17

5

21

5,07

0,75

3

21

8,39

8,25

0

22

0,68

5,59

9

22

1,15

8,50

0

22

1,19

5,79

8

22

1,99

0,15

4

22

2,71

2,61

8

22

3,06

4,58

9

TO

TAL

ASSE

TS21

9,63

2,30

3

22

3,47

5,77

9

22

5,06

4,47

3

22

9,18

0,43

1

23

2,17

0,54

3

23

2,86

5,78

5

23

3,58

4,47

8

23

5,01

7,25

8

23

7,18

7,19

4

23

9,21

4,36

3

LIAB

ILIT

IES

Cur

rent

Lia

bilit

ies

Paya

bles

2,64

6,85

6

2,27

8,80

2

2,20

0,32

3

2,32

2,53

0

2,33

2,92

1

2,27

0,95

6

2,32

0,51

3

2,37

6,70

9

2,43

9,09

9

2,47

6,28

0

Inco

me

rece

ived

in a

dvan

ce28

,304

23

,756

24

,454

24

,938

25

,663

26

,180

26

,932

27

,485

28

,263

28

,857

Bo

rrow

ings

234,

056

240,

134

247,

518

255,

129

262,

974

271,

060

208,

750

-

-

-

Pr

ovis

ions

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

3,94

1,57

8

Tota

l Cur

rent

Lia

bilit

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6,85

0,79

4

6,48

4,27

0

6,41

3,87

2

6,54

4,17

5

6,56

3,13

5

6,50

9,77

4

6,49

7,77

4

6,34

5,77

2

6,40

8,94

0

6,44

6,71

5

Non

-Cur

rent

Lia

bilit

ies

Paya

bles

2,38

3

2,11

8

2,18

7

2,22

7

2,29

4

2,32

6

2,40

9

2,46

6

2,54

1

2,60

4

Borro

win

gs1,

485,

564

1,

245,

430

99

7,91

2

74

2,78

3

47

9,81

0

20

8,75

0

-

-

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-

Pr

ovis

ions

35,4

22

35,4

22

35,4

22

35,4

22

35,4

22

35,4

22

35,4

22

35,4

22

35,4

22

35,4

22

Tota

l Non

-Cur

rent

Lia

bilit

ies

1,52

3,36

9

1,28

2,97

1

1,03

5,52

2

780,

433

517,

527

246,

498

37,8

32

37,8

88

37,9

64

38,0

26

TOTA

L LI

ABIL

ITIE

S8,

374,

163

7,

767,

241

7,

449,

394

7,

324,

607

7,

080,

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6,

756,

272

6,

535,

605

6,

383,

660

6,

446,

904

6,

484,

741

N

et A

sset

s21

1,25

8,14

0

21

5,70

8,53

8

21

7,61

5,07

9

22

1,85

5,82

3

22

5,08

9,88

1

22

6,10

9,51

3

22

7,04

8,87

2

22

8,63

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8

23

0,74

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0

23

2,72

9,62

2

EQU

ITY

Ret

aine

d Ea

rnin

gs84

,781

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89,2

31,5

38

91

,138

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95,3

78,8

23

98

,612

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99,6

32,5

13

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0,57

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2

10

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10

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10

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2

R

eval

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n R

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126,

477,

000

126,

477,

000

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000

126,

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000

126,

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000

126,

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126,

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ty In

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1,25

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5,70

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21

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9

22

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22

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M

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Inte

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2,72

9,62

2

Proj

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ars

Page 80: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 78 - Temora Shire Council Resourcing Strategy

Tem

ora

Shire

Cou

ncil

10 Y

ear F

inan

cial

Pla

n fo

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Yea

rs e

ndin

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Jun

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28C

ASH

FLO

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ase

Cas

e20

18/1

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19/2

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20/2

120

21/2

220

22/2

320

23/2

420

24/2

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25/2

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26/2

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ash

Flow

s fr

om O

pera

ting

Activ

ities

Rec

eipt

s:R

ates

& A

nnua

l Cha

rges

5,37

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3

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5,68

7,80

3

5,86

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3

6,03

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5

6,21

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6,39

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Use

r Cha

rges

& F

ees

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Inte

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men

t Rev

enue

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eive

d15

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7

11

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11

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8

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16

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17

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21

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G

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9,68

6,51

0

10,7

69,1

01

8,

339,

807

10

,266

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9,64

0,35

3

7,22

9,26

4

7,31

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7

7,76

1,18

6

8,53

4,83

2

8,49

5,84

7

Oth

er3,

660,

711

3,

951,

538

3,

996,

435

4,

072,

704

4,

183,

041

4,

292,

159

4,

381,

269

4,

488,

499

4,

592,

721

4,

710,

094

Pa

ymen

ts:

Empl

oyee

Ben

efits

& O

n-C

osts

(6,7

02,4

70)

(6

,860

,873

)

(7,1

27,0

55)

(7

,314

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(7,5

48,9

84)

(7

,701

,414

)

(7,9

68,8

37)

(8

,213

,689

)

(8,4

96,4

27)

(8

,717

,276

)

Mat

eria

ls &

Con

tract

s(9

,275

,950

)

(7,7

96,4

91)

(7

,647

,908

)

(7,8

11,0

09)

(8

,028

,327

)

(8,1

06,5

67)

(8

,336

,503

)

(8,5

67,9

77)

(8

,800

,300

)

(9,0

22,1

69)

Bo

rrow

ing

Cos

ts(7

4,14

0)

(5

2,60

9)

(4

5,52

3)

(3

8,23

4)

(3

0,72

1)

(2

2,97

7)

(1

4,99

5)

(5

,861

)

-

-

Bond

s &

Dep

osits

Ref

unde

d-

-

-

-

-

-

-

-

-

-

O

ther

(2,6

30,6

45)

(2

,600

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(2,6

98,0

34)

(2

,706

,367

)

(2,7

72,3

76)

(2

,841

,916

)

(2,9

69,7

91)

(2

,981

,292

)

(3,0

55,8

99)

(3

,128

,785

)

Net

Cas

h pr

ovid

ed (o

r use

d in

) Ope

ratin

g Ac

tiviti

es7,

672,

820

9,

129,

957

6,

684,

974

8,

638,

917

7,

996,

870

5,

720,

719

5,

659,

773

6,

097,

783

6,

802,

394

6,

697,

988

Cas

h Fl

ows

from

Inve

stin

g Ac

tiviti

esR

ecei

pts:

Sale

of I

nves

tmen

t Sec

uriti

es1,

960,

675

-

-

-

-

-

-

-

-

-

Def

erre

d D

ebto

rs R

ecei

pts

8,00

0

8,00

0

5,75

0

-

-

-

-

-

-

-

Pa

ymen

ts:

Purc

hase

of I

nves

tmen

t Sec

uriti

es(1

,000

,000

)

(200

,000

)

(7

00,0

00)

(1,2

00,0

00)

(7

00,0

00)

(900

,000

)

(1

,000

,000

)

(1,3

00,0

00)

(1

,900

,000

)

(2,1

00,0

00)

Pu

rcha

se o

f Inf

rast

ruct

ure,

Pro

perty

, Pla

nt &

Equ

ipm

ent

(9,0

74,7

76)

(8

,206

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)

(5,6

77,1

89)

(7

,299

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(6,9

23,3

28)

(4

,606

,987

)

(4,3

86,6

78)

(4

,529

,148

)

(4,9

74,7

96)

(4

,373

,153

)

Purc

hase

of R

eal E

stat

e As

sets

(90,

000)

(250

,000

)

-

-

-

-

-

-

-

-

Net

Cas

h pr

ovid

ed (o

r use

d in

) Inv

estin

g Ac

tiviti

es(8

,196

,101

)

(8,6

48,0

63)

(6

,371

,439

)

(8,4

99,4

42)

(7

,623

,328

)

(5,5

06,9

87)

(5

,386

,678

)

(5,8

29,1

48)

(6

,874

,796

)

(6,4

73,1

53)

Cas

h Fl

ows

from

Fin

anci

ng A

ctiv

ities

Rec

eipt

s:Pr

ocee

ds fr

om B

orro

win

gs &

Adv

ance

s-

-

-

-

-

-

-

-

-

-

Pa

ymen

ts:

Rep

aym

ent o

f Bor

row

ings

& A

dvan

ces

(537

,155

)

(2

34,0

56)

(240

,134

)

(2

47,5

18)

(255

,129

)

(2

62,9

74)

(271

,060

)

(2

08,7

50)

-

-

Net

Cas

h Fl

ow p

rovi

ded

(use

d in

) Fin

anci

ng A

ctiv

ities

(537

,155

)

(2

34,0

56)

(240

,134

)

(2

47,5

18)

(255

,129

)

(2

62,9

74)

(271

,060

)

(2

08,7

50)

-

-

Net

Incr

ease

/(Dec

reas

e) in

Cas

h &

Cas

h Eq

uiva

lent

s(1

,060

,436

)

247,

838

73,4

01

(108

,043

)

11

8,41

4

(4

9,24

1)

2,

036

59

,885

(7

2,40

2)

22

4,83

5

plus

: Cas

h, C

ash

Equi

vale

nts

& In

vest

men

ts -

begi

nnin

g of

yea

r1,

513,

975

45

3,53

9

70

1,37

7

77

4,77

8

66

6,73

5

78

5,14

9

73

5,90

8

73

7,94

4

79

7,82

9

72

5,42

7

Cas

h &

Cas

h Eq

uiva

lent

s - e

nd o

f the

yea

r45

3,53

9

70

1,37

7

77

4,77

8

66

6,73

5

78

5,14

9

73

5,90

8

73

7,94

4

79

7,82

9

72

5,42

7

95

0,26

2

Cas

h &

Cas

h Eq

uiva

lent

s - e

nd o

f the

yea

r45

3,53

9

70

1,37

7

77

4,77

8

66

6,73

5

78

5,14

9

73

5,90

8

73

7,94

4

79

7,82

9

72

5,42

7

95

0,26

2

In

vest

men

ts -

end

of th

e ye

ar5,

689,

325

5,

889,

325

6,

589,

325

7,

789,

325

8,

489,

325

9,

389,

325

10

,389

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11,6

89,3

25

13

,589

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15,6

89,3

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ash,

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h Eq

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s &

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year

6,14

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6,59

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7,36

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8,45

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4

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33

11

,127

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12,4

87,1

54

14

,314

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39,5

87

Proj

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ars

Page 81: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 79 - Temora Shire Council Resourcing Strategy

Tem

ora

Shire

Cou

ncil

10 Y

ear F

inan

cial

Pla

n fo

r the

Yea

rs e

ndin

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Jun

e 20

28EQ

UIT

Y ST

ATEM

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- CO

NSO

LID

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Scen

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ase

2018

/19

2019

/20

2020

/21

2021

/22

2022

/23

2023

/24

2024

/25

2025

/26

2026

/27

2027

/28

$$

$$

$$

$$

$$

Ope

ning

Bal

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207,

959,

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211,

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215,

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N

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b. N

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9

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Tota

l Rec

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631

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9

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106,

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c. D

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s-

-

-

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-

-

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d.

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ty-

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at e

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211,

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Page 80 - Temora Shire Council Resourcing Strategy

Appendix 1

Function BudgetFor the year ended 30 June 2019Budget Summary 2018/19

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 282,352 251,464Public Order & Safety (469,192) 1,028,266 559,074Health (49,600) 326,113 276,513Community Services & Education (3,492,483) 3,758,097 265,614Housing & Community Amenities (1,097,305) 1,856,275 758,970Sewerage Services (1,050,337) 927,792 (122,545)Recreation & Culture (402,000) 3,076,897 2,674,897Building Services (62,700) 275,704 213,004Transport & Communication (5,780,770) 8,699,043 2,918,273Economic Affairs (984,386) 2,166,278 1,181,892Function Totals (13,419,661) 22,396,817 8,977,156General Purpose Revenues (Not Attributed to Functions) (9,049,675) (9,049,675)Opeating Result before Capital Amounts (22,469,336) 22,396,817 (72,519)Capital Grants & Contributions (3,240,500) (3,240,500)Operating Result (25,709,836) 22,396,817 (3,313,019)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (305,000)Sale of Real Estate Assets (269,727)Repayments by Long Term Debtors (8,000)Loan Funds used (2,000,000)Transfer from Reserves (755,800)

(3,338,527)

LESS Funds deployed for non-operating purposes Acquisition of Assets 9,170,050Development of Real Estate 90,000Carrying Amount of Assets Sold 412,523Cost of Real Estate Assets Sold 176,979Advance to Long Term Debtors - Repayment of Loans 537,155Transfer to Reserves 521,720

10,908,427Budget (Surplus) / Deficit (450,074)

Budget Summary 2018/19

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Page 81 - Temora Shire Council Resourcing Strategy

Function BudgetFor the year ended 30 June 2019Budget Summary 2019/20

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 290,652 259,764Public Order & Safety (480,796) 1,065,291 584,495Health (50,840) 340,126 289,286Community Services & Education (3,579,766) 3,853,654 273,888Housing & Community Amenities (1,016,645) 1,738,446 721,801Sewerage Services (1,100,332) 925,614 (174,718)Recreation & Culture (359,022) 3,048,768 2,689,746Building Services (64,266) 286,680 222,414Transport & Communication (3,823,481) 6,960,537 3,137,056Economic Affairs (944,861) 1,976,503 1,031,642Function Totals (11,450,897) 20,486,271 9,035,374General Purpose Revenues (Not Attributed to Functions) (9,227,428) (9,227,428)Opeating Result before Capital Amounts (20,678,325) 20,486,271 (192,054)Capital Grants & Contributions (4,250,000) (4,250,000)Operating Result (24,928,325) 20,486,271 (4,442,054)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (206,632)Sale of Real Estate Assets (269,727)Repayments by Long Term Debtors (8,000)Loan Funds used - Transfer from Reserves (232,000)

(716,359)

LESS Funds deployed for non-operating purposes Acquisition of Assets 8,169,455Development of Real Estate 250,000Carrying Amount of Assets Sold 291,036Cost of Real Estate Assets Sold 176,979Advance to Long Term Debtors - Repayment of Loans 234,056Transfer to Reserves 573,893

9,695,419Budget (Surplus) / Deficit (169,949)

Budget Summary 2019/20

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Page 82 - Temora Shire Council Resourcing Strategy

Function BudgetFor the year ended 30 June 2019Budget Summary 2020/21

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 342,131 311,243Public Order & Safety (492,681) 1,093,605 600,924Health (52,110) 347,261 295,151Community Services & Education (3,669,149) 3,949,554 280,405Housing & Community Amenities (967,524) 1,679,490 711,966Sewerage Services (1,151,345) 842,690 (308,655)Recreation & Culture (367,991) 3,104,707 2,736,716Building Services (65,872) 296,069 230,197Transport & Communication (3,903,988) 7,125,993 3,222,005Economic Affairs (1,012,580) 2,105,471 1,092,891Function Totals (11,714,128) 20,886,971 9,172,843General Purpose Revenues (Not Attributed to Functions) (9,432,008) (9,432,008)Opeating Result before Capital Amounts (21,146,136) 20,886,971 (259,165)Capital Grants & Contributions (1,552,500) (1,552,500)Operating Result (22,698,636) 20,886,971 (1,811,665)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (192,809)Sale of Real Estate Assets (269,727)Repayments by Long Term Debtors (5,750)Loan Funds used - Transfer from Reserves (375,000)

(843,286)

LESS Funds deployed for non-operating purposes Acquisition of Assets 5,552,404Development of Real Estate - Carrying Amount of Assets Sold 190,680Cost of Real Estate Assets Sold 176,979Advance to Long Term Debtors - Repayment of Loans 240,134Transfer to Reserves 707,830

6,868,027Budget (Surplus) / Deficit (493,879)

Budget Summary 2020/21

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Function BudgetFor the year ended 30 June 2019Budget Summary 2021/22

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 259,025 228,137Public Order & Safety (504,890) 1,122,744 617,854Health (53,414) 357,866 304,452Community Services & Education (3,760,974) 4,048,102 287,128Housing & Community Amenities (1,009,771) 1,721,794 712,023Sewerage Services (1,215,450) 860,278 (355,172)Recreation & Culture (377,203) 3,182,646 2,805,443Building Services (67,522) 305,763 238,241Transport & Communication (3,986,711) 7,254,201 3,267,490Economic Affairs (986,886) 2,069,820 1,082,934Function Totals (11,993,709) 21,182,239 9,188,530General Purpose Revenues (Not Attributed to Functions) (9,657,505) (9,657,505)Opeating Result before Capital Amounts (21,651,214) 21,182,239 (468,975)Capital Grants & Contributions (3,642,142) (3,642,142)Operating Result (25,293,356) 21,182,239 (4,111,117)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (244,179)Sale of Real Estate Assets (269,727)Repayments by Long Term Debtors - Loan Funds used - Transfer from Reserves (50,000)

(563,906)

LESS Funds deployed for non-operating purposes Acquisition of Assets 7,397,573Development of Real Estate - Carrying Amount of Assets Sold 207,300Cost of Real Estate Assets Sold 176,979Advance to Long Term Debtors - Repayment of Loans 247,518Transfer to Reserves 754,347

8,783,717Budget (Surplus) / Deficit (598,261)

Budget Summary 2021/22

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Function BudgetFor the year ended 30 June 2019Budget Summary 2022/23

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 292,478 261,590Public Order & Safety (517,374) 1,152,660 635,286Health (54,749) 364,150 309,401Community Services & Education (3,854,898) 4,148,976 294,078Housing & Community Amenities (1,052,129) 1,765,376 713,247Sewerage Services (1,278,571) 878,382 (400,189)Recreation & Culture (386,626) 3,242,682 2,856,056Building Services (69,208) 315,774 246,566Transport & Communication (4,071,356) 7,309,830 3,238,474Economic Affairs (1,054,399) 2,201,600 1,147,201Function Totals (12,370,198) 21,671,908 9,301,710General Purpose Revenues (Not Attributed to Functions) (9,881,335) (9,881,335)Opeating Result before Capital Amounts (22,251,533) 21,671,908 (579,625)Capital Grants & Contributions (2,651,395) (2,651,395)Operating Result (24,902,928) 21,671,908 (3,231,020)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (238,790)Sale of Real Estate Assets (269,727)Repayments by Long Term Debtors - Loan Funds used - Transfer from Reserves (345,000)

(853,517)

LESS Funds deployed for non-operating purposes Acquisition of Assets 6,884,014Development of Real Estate - Carrying Amount of Assets Sold 328,500Cost of Real Estate Assets Sold 176,979Advance to Long Term Debtors - Repayment of Loans 255,129Transfer to Reserves 799,364

8,443,986Budget (Surplus) / Deficit (347,506)

Budget Summary 2022/23

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Function BudgetFor the year ended 30 June 2019Budget Summary 2023/24

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 245,587 214,699Public Order & Safety (530,186) 1,183,452 653,266Health (56,118) 378,237 322,119Community Services & Education (3,951,263) 4,252,532 301,269Housing & Community Amenities (1,094,613) 1,810,361 715,748Sewerage Services (1,342,709) 897,045 (445,664)Recreation & Culture (396,293) 3,324,957 2,928,664Building Services (70,939) 326,133 255,194Transport & Communication (4,158,231) 7,318,336 3,160,105Economic Affairs (1,031,032) 2,168,932 1,137,900Function Totals (12,662,272) 21,905,572 9,243,300General Purpose Revenues (Not Attributed to Functions) (10,116,397) (10,116,397)Opeating Result before Capital Amounts (22,778,669) 21,905,572 (873,097)Capital Grants & Contributions - - Operating Result (22,778,669) 21,905,572 (873,097)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (357,977)Sale of Real Estate Assets (269,727)Repayments by Long Term Debtors - Loan Funds used - Transfer from Reserves (110,000)

(737,704)

LESS Funds deployed for non-operating purposes Acquisition of Assets 4,526,070Development of Real Estate - Carrying Amount of Assets Sold 304,191Cost of Real Estate Assets Sold 176,979Advance to Long Term Debtors - Repayment of Loans 262,974Transfer to Reserves 844,839

6,115,053Budget (Surplus) / Deficit (202,703)

Budget Summary 2023/24

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Function BudgetFor the year ended 30 June 2019Budget Summary 2024/25

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 322,273 291,385Public Order & Safety (543,323) 1,215,122 671,799Health (57,521) 383,627 326,106Community Services & Education (4,050,071) 4,358,776 308,705Housing & Community Amenities (1,137,225) 1,856,755 719,530Sewerage Services (1,405,866) 916,288 (489,578)Recreation & Culture (406,204) 3,389,516 2,983,312Building Services (72,713) 336,842 264,129Transport & Communication (4,276,295) 7,429,692 3,153,397Economic Affairs (1,098,147) 2,303,826 1,205,679Function Totals (13,078,253) 22,512,717 9,434,464General Purpose Revenues (Not Attributed to Functions) (10,351,305) (10,351,305)Opeating Result before Capital Amounts (23,429,558) 22,512,717 (916,841)Capital Grants & Contributions (50,000) (50,000)Operating Result (23,479,558) 22,512,717 (966,841)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (238,518)Sale of Real Estate Assets - Repayments by Long Term Debtors - Loan Funds used - Transfer from Reserves (320,000)

(558,518)

LESS Funds deployed for non-operating purposes Acquisition of Assets 4,371,735Development of Real Estate - Carrying Amount of Assets Sold 266,000Cost of Real Estate Assets Sold - Advance to Long Term Debtors - Repayment of Loans 271,060Transfer to Reserves 888,753

5,797,548Budget (Surplus) / Deficit (434,766)

Budget Summary 2024/25

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Page 87 - Temora Shire Council Resourcing Strategy

Function BudgetFor the year ended 30 June 2019Budget Summary 2025/26

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 230,552 199,664Public Order & Safety (556,786) 1,247,688 690,902Health (58,960) 396,836 337,876Community Services & Education (4,151,319) 4,467,716 316,397Housing & Community Amenities (1,186,207) 1,904,619 718,412Sewerage Services (1,481,115) 936,116 (544,999)Recreation & Culture (416,363) 3,476,441 3,060,078Building Services (74,531) 347,917 273,386Transport & Communication (4,367,640) 7,643,929 3,276,289Economic Affairs (1,077,454) 2,274,342 1,196,888Function Totals (13,401,263) 22,926,156 9,524,893General Purpose Revenues (Not Attributed to Functions) (10,607,018) (10,607,018)Opeating Result before Capital Amounts (24,008,281) 22,926,156 (1,082,125)Capital Grants & Contributions (350,000) (350,000)Operating Result (24,358,281) 22,926,156 (1,432,125)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (238,101)Sale of Real Estate Assets - Repayments by Long Term Debtors - Loan Funds used - Transfer from Reserves (20,000)

(258,101)

LESS Funds deployed for non-operating purposes Acquisition of Assets 4,548,710Development of Real Estate - Carrying Amount of Assets Sold 85,500Cost of Real Estate Assets Sold - Advance to Long Term Debtors - Repayment of Loans 208,750Transfer to Reserves 944,174

5,787,134Budget (Surplus) / Deficit (610,047)

Budget Summary 2025/26

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Page 88 - Temora Shire Council Resourcing Strategy

Function BudgetFor the year ended 30 June 2019Budget Summary 2026/27

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 222,332 191,444Public Order & Safety (570,571) 1,281,169 710,598Health (60,433) 405,971 345,538Community Services & Education (4,255,017) 4,579,369 324,352Housing & Community Amenities (1,235,315) 1,953,966 718,651Sewerage Services (1,554,384) 956,538 (597,846)Recreation & Culture (426,768) 3,545,756 3,118,988Building Services (76,394) 359,363 282,969Transport & Communication (4,461,224) 7,766,398 3,305,174Economic Affairs (1,142,901) 2,412,499 1,269,598Function Totals (13,813,895) 23,483,361 9,669,466General Purpose Revenues (Not Attributed to Functions) (10,851,927) (10,851,927)Opeating Result before Capital Amounts (24,665,822) 23,483,361 (1,182,461)Capital Grants & Contributions (975,000) (975,000)Operating Result (25,640,822) 23,483,361 (2,157,461)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (179,181)Sale of Real Estate Assets - Repayments by Long Term Debtors - Loan Funds used - Transfer from Reserves (320,000)

(499,181)

LESS Funds deployed for non-operating purposes Acquisition of Assets 4,980,188Development of Real Estate - Carrying Amount of Assets Sold 229,950Cost of Real Estate Assets Sold - Advance to Long Term Debtors - Repayment of Loans - Transfer to Reserves 997,021

6,207,159Budget (Surplus) / Deficit (1,156,438)

Budget Summary 2026/27

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Page 89 - Temora Shire Council Resourcing Strategy

Function BudgetFor the year ended 30 June 2019Budget Summary 2027/28

Function Income Expenditure (Surplus)/DeficitGovernance (30,888) 253,602 222,714Public Order & Safety (584,729) 1,311,136 726,407Health (61,945) 418,234 356,289Community Services & Education (4,361,511) 4,694,074 332,563Housing & Community Amenities (1,284,570) 2,004,837 720,267Sewerage Services (1,624,672) 977,579 (647,093)Recreation & Culture (437,449) 3,637,545 3,200,096Building Services (78,306) 371,184 292,878Transport & Communication (4,557,351) 7,895,485 3,338,134Economic Affairs (1,126,244) 2,385,745 1,259,501Function Totals (14,147,665) 23,949,421 9,801,756General Purpose Revenues (Not Attributed to Functions) (11,084,184) (11,084,184)Opeating Result before Capital Amounts (25,231,849) 23,949,421 (1,282,428)Capital Grants & Contributions (708,000) (708,000)Operating Result (25,939,849) 23,949,421 (1,990,428)

ADD Expenses not involving flows of FundsDepreciation 4,706,955

ADD Non-Operating funds employed

Sale of Assets (357,195)Sale of Real Estate Assets - Repayments by Long Term Debtors - Loan Funds used - Transfer from Reserves (20,000)

(377,195)

LESS Funds deployed for non-operating purposes Acquisition of Assets 4,360,022Development of Real Estate - Carrying Amount of Assets Sold 358,291Cost of Real Estate Assets Sold - Advance to Long Term Debtors - Repayment of Loans - Transfer to Reserves 1,046,268

5,764,581Budget (Surplus) / Deficit (1,309,997)

Budget Summary 2027/28

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Page 90 - Temora Shire Council Resourcing Strategy

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Page 93: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 91 - Temora Shire Council Resourcing Strategy

Func

tion

Budg

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r the

yea

r end

ed 3

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993)

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171)

(46,

299)

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458)

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Page 94: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 92 - Temora Shire Council Resourcing Strategy

Func

tion

Budg

etFo

r the

yea

r end

ed 3

0 Ju

ne 2

019

3. H

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f.Jo

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Prev

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Ye

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2021

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Budg

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-24

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176)

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506)

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265)

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500)

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600)

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110)

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414)

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4120

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113

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289

Page 95: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 93 - Temora Shire Council Resourcing Strategy

Func

tion

Budg

etFo

r the

yea

r end

ed 3

0 Ju

ne 2

019

4. C

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Ser

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Ye

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Budg

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2018

-19

Budg

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2019

-20

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2020

-21

Budg

et

2021

-22

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2022

-23

Budg

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2023

-24

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2024

-25

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2026

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Page 96: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 94 - Temora Shire Council Resourcing Strategy

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Page 97: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 95 - Temora Shire Council Resourcing Strategy

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Page 98: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 96 - Temora Shire Council Resourcing Strategy

Func

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Page 99: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 97 - Temora Shire Council Resourcing Strategy

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Page 100: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 98 - Temora Shire Council Resourcing Strategy

Func

tion

Budg

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yea

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Page 101: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 99 - Temora Shire Council Resourcing Strategy

Func

tion

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611

6,78

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Qua

rry

Ope

ratio

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3520

46,3

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Asso

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nten

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218

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3570

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600

287,

319

288,

825

288,

642

288,

443

288,

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6,98

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7,88

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1,73

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732

Less

Adm

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ncos

ts R

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52)

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228

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Page 102: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 100 - Temora Shire Council Resourcing Strategy

Func

tion

Budg

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r the

yea

r end

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0 Ju

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Budg

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et

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Budg

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2021

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Budg

et

2022

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Budg

et

2023

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Budg

et

2024

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2026

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Inco

me

Tour

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89)

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Tour

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012)

(39,

538)

(40,

076)

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628)

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194)

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774)

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368)

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2050

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Page 103: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 101 - Temora Shire Council Resourcing Strategy

Func

tion

Budg

etFo

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r end

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11.

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Prev

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Ye

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Budg

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2018

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Budg

et

2019

-20

Budg

et

2020

-21

Budg

et

2021

-22

Budg

et

2022

-23

Budg

et

2023

-24

Budg

et

2024

-25

Budg

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2026

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Page 104: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 102 - Temora Shire Council Resourcing Strategy

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Page 105: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 103 - Temora Shire Council Resourcing Strategy

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Page 106: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 104 - Temora Shire Council Resourcing Strategy

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Page 107: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 105 - Temora Shire Council Resourcing Strategy

Func

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Page 108: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 106 - Temora Shire Council Resourcing Strategy

Func

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Page 109: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

Page 107 - Temora Shire Council Resourcing Strategy

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Page 110: TEMORA NSWRiverina€¦ · Strategic Long Term Planning 3.66 3 4 Annual Budgets 2.66 3 4 Annual Reporting 2.60 3 3 Asset Management Policy 0.33 3 3 Asset Management Strategy 1.83

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