Why we say "Start here."

Ten Year Embargo Trends

CGS Summer Workshop and New Deans InstituteBoston

July 7 – July 11, 2012

Agenda

Background Issues What ProQuest does and how we do it Embargo and delayed releases trends

Embargo Types By Submission Mode By Major Subject Categories By Select Narrower Categories New Developments

Questions, Issues, Concerns

Background Issues

1. Changes in access and dissemination options, policies and mandates. (ProQuest, Institutional)

2. An information gap between the publishing context of faculty who may have finished their dissertation 10 to 20 years ago and the context today – open access, search engines and institutional repository participation.

3. Need to arrive at some consensus by the library and the graduate school regarding IR policies.

4. Nature of content potentially available electronically. (Faithful reproduction of images)

389 U.S. IRs

Emergence of Institutional Repositories

Emergence of Institutional Repositories

What ProQuest Does and How We Do It

ProQuest Policy Statements:http://www.proquest.com/assets/downloads/products/umi_embargoes.pdf

Procedures: Paper Electronic

Practices: Delivery of embargo information as metadata Automated Embargo lifts

Circumstances Generally Recognized as

Requiring Embargoes.

Patentable rights in the work or other issues in which disclosure may be detrimental to the rights or interests of the author.

Work based on proprietary research and funding.

The ethical need to prevent disclosure of sensitive or classified information about persons, institutions, technologies, etc.

The interest of an academic or commercial press in acquiring the rights to publish your dissertation or thesis as a book*.

Content that is likely to be submitted to a peer-reviewed journal*.

Embargoed Dissertations in the PQDT

Database

ProQuest Publishing Options in the Electronic Submission Era

Our people are the best in theirrespective fields, and many havelibrary backgrounds.

Electronic Submission Era

Additional Publishing Options

Embargoes with ProQuest

IR embargo options

Embargoes in the Institutional Repository

When Authors Change Their Minds

And They Do. And the Staff Can Assist.

Use the “Run Reports” for Identifying Embargoed Material

Report Elements

Trends in the Use of Delayed Releases

and Embargoes

Data Used for This Analysis

• 500,000+ records

• About 5% (25,000+) of these records at some point have been embargoed

• The records cover 2000/2001 to 2010

• Covering 900+ institutions

• About 475 permitting a variety of short term and long term embargoes

• Short term Embargoes can range from 6 months to 5 years.

• Long term embargoes are permanent

1

3

4

1

2

2

3

1

3

1

1388

2004

2078

2020

2000

2382

2510

2744

2762

2122

4387

0 1000 2000 3000 4000 5000

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

Trends in Embargo Type by Year

Short Term Embargoes

Permanent Emgargoes

318

308

239

336

355

364

399

461

417

1007

33

28

75

284

319

344

401

606

688

2546

0 500 1000 1500 2000 2500 3000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

Electronic

Paper

Electronic versus Paper Submissions

0 200 400 600 800 1000

APPLIED SCIENCES

BIOLOGICAL SCIENCES

COMMUNICATION AND THE ARTS

EARTH SCIENCES

EDUCATION

Broad Subject Categories

Y2010Y2009Y2008Y2007Y2006Y2005Y2004Y2003Y2002Y2001Y2000

0 200 400 600 800 1000 1200

HEALTH AND ENVIRONMENTAL SCIENCES

LANGUAGE, LITERATURE AND LINGUISTICS

PHILOSOPHY, RELIGION AND THEOLOGY

PSYCHOLOGY

PURE SCIENCES

SOCIAL SCIENCES

Broad Subject Categories

Y2010Y2009Y2008Y2007Y2006Y2005Y2004Y2003Y2002Y2001Y2000

Trends by Narrowly Defined Categories

Narrow Subject Categories

Narrow Subject Categories

The last page of narrow categories not only shows trends for a number of areas which appear to be work of an interdisciplinary nature, but it also suggests just how varied some of these narrower categories can be. This variation is typical of most of the categories in the 3 previous tables.

Statement of Vice President of ProQuest

Information Systems, John RobertsWe in no way we believe we are “publishing” the dissertation. Rather, we believe we are taking a snapshot of a university’s contribution to knowledge and the product of its graduate programs at a particular moment in time and preserving a record of that contribution.

We do not acquire exclusive rights over the dissertation, in fact those rights always remain with the author, and as a registered copyright agent for the Library of Congress we encourage authors to apply for such an imprimatur and can obtain it for them on their behalf. In short, ProQuest acts as a preserver of the author’s claim to the dissertation and an enabler of research in the academic tradition.

ProQuest has been preserving dissertations since its founding as UMI in 1938 and we understand that we occupy an important and unique position in the dissemination of intellectual works. We take our role seriously and are humbled to partner with the many institutions who have entrusted us with the product of their graduate programs.

Questions?

Marlene Coles, Ph.D.Partner Relations ManagerProQuest789 East Eisenhower ParkwayAnn Arbor, MI 48106Email: marlene.coles@proquest.com

Office: 1 (734) 707-2589Cell: 1 (734) 846-6689

Sources: Publisher Surveys

This source cites some of the earliest publisher surveys.

http://crl.acrl.org/content/early/2012/04/05/crl-356.short?

Select Conference Titles:

https://conferences.tdl.org/USETDA/USETDA2012/schedConf/presentations

•Publishers Say YES to ETDs: The 2011 NDLTD Survey Results Gail McMillan, Marisa Ramirez, Joan Dalton, Max

Reed, Nancy Seamans Fear and Loathing in Academia: Socio-Economic and Political Factors Impacting Scholarly Communications in the Digital Era

•ETD: A Gateway to a Career of Publishing or the First Barrier Rachel Philippone, Marlene Coles