tenant improvement handbook.pdf

8/22/2019 Tenant Improvement Handbook.pdf

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City of Phoenix

Aviation Department

TenantImprovementHandbook

Phoenix Sky Harbor International Airport

Phoenix Deer Valley Airport

Phoenix Goodyear Airport

EFFECTIVEMay 1999


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City of Phoenix

Aviation Department

Tenant

Improvement

Handbook

Phoenix Sky Harbor International Airport

Phoenix Deer Valley Airport

Phoenix Goodyear Airport

Our goal at the Aviation department is to provide the best possible service to ourcustomers, the traveling public as well as airport tenants. The Tenant ImprovementCoordinator and this Tenant Improvement Handbook can be of great value to you,our customer, in taking your building projects from design through review andapproval to turning the key in the door.

We are eager to be of service and work with you to achieve our common goals.

Sincerely,

David Krietor, Aviation Director


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TOC-1

Table

of

Contents

This handbook will be updated quarterly and the current revision available atwww.phxskyharbor.com .

TOC.............................Table of Contents1-1................................Introduction

Purpose of this Handbook Tenant Improvement defined How to Use this Handbook

2-1................................Who's Who in the Handbook

Organizations and Individuals Defined

3-1................................Overview of the Tenant Review Process

Introduction Project Types Flow Chart of Review Process by Type (Figure 1) Timeline for Review of Tenant Improvement

Submittals (Figure 2)

4-1................................Concept/Schematic Submittal

Introduction Concept Request Format Aviation Review Process Flow Chart of Review Process (Figure 3)

5-1................................Design and Construction Standards

Introduction Code Upgrades Codes and Regulations Tenant Design Criteria Asbestos Aviation Requirements

6-1................................Aviation Policies & Procedures

Introduction Operational Standards at Phoenix Sky Harbor

International Airport Airside Operations Landside Operations


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7-1................................Construction Document Submittal

Introduction Issues for Review Submittal Requirements

8-1................................Aviation Construction Document Review

Introduction Submittal Review Process Construction Document Submittal Review

Process (Figure 4)

9-1................................Annual Facilities Permit Program

Introduction Review Process Qualifying Projects Submittal Requirements Payment of Review and Inspection Fees

10-1 .............................Development Services Department Review

Introduction Complete Submittals Submittal Requirements Review Schedule Fire Department and Other Review

11-1 .............................Pre-Construction Meeting

Introduction Agenda Submittals

12-1 .............................Tenant Construction

Access Permits City Inspectors Aviation Inspectors Procedures

13-1 .............................Post Construction

Punchlist Green Tags & Record Drawings Other Documentation Required

DEF-1 .........................Definitions & AbbreviationsEX-1 ............................Table of ExhibitsF-1................................Table of FormsBack Cover..............Phone Directory


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Introduction

Purpose of this Handbook

This Tenant Improvement Handbook is a process manual to aid in theapproval, permitting, and construction processes for TenantImprovement Projects. This handbook contains review and approvalrequirements for Tenant construction at all airports operated by the Cityof Phoenix Aviation Department: Phoenix Sky Harbor International Airport,Phoenix Deer Valley Airport and Phoenix Goodyear Airport. The purpose

is to establish a common process for the benefit of all Tenants.

This handbook has been prepared to assist you, your Architect, Designer,Engineer and Contractor in understanding and responding to the

requirements of your lease and the Aviation Tenant Review Process. Thishandbook will be updated quarterly and the current revision available atwww.phxskyharbor.com .

Due to security and operational requirements at the airports operated by the

Aviation Department, there are issues affecting the construction process notencountered at other locations. This handbook will provide the informationnecessary to understand that process.

Tenant Improvement Defined

As defined by the Aviation Department and as used in this handbook, theterms Tenant Improvement and Tenant Improvement Project mean:

Any construction, remodeling, addition, new building, build-out of shell

space, etc., performed by or for any tenant occupying space at anyairport operated by the City of Phoenix Aviation Department.


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How to use this handbook

Because of the variety of Tenants found at the Airports, not all aspects of thishandbook will apply to all Tenants. To receive the most benefit from thishandbook, it is recommended that you become familiar with the contents in

the following manner:

1. Read the entire Table of Contents then page through the handbook tobecome familiar with the overall layout.

2. Read the entire Introduction.

3. A Whos Who in the Handbooksection has been provided to acquaint you

with individuals and organizations associated with the Tenant review andapproval process.

4. Located at the rear of the handbook are Definitions and Abbreviations.

Refer to it as needed while reading the handbook.

5. Carefully read the section called Overview of the Tenant Review Process,paying close attention to the flow charts and timeline.

6. The other sections of the handbook address in detail various aspects ofthe Tenant review, approval and construction process, as well as with

Airport operational issues. Those sections of the handbook, while useful

for the Tenant to review, will generally be of greater value to the A/E firmsand Contractors in developing the Tenant Improvement Project.

As each Tenant Improvement Project is unique, the Tenant shoulddiscuss the specifics of each project with the T. I. Coordinator before

beginning design.

7. Read other sections as they apply.


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Who's Who

in the

Handbook

Note: The word or phrase in (brackets) following the organization or individual nameis the word or phrase used in the body of this handbook to refer to that organizationor individual.

City of Phoenix Aviation Department: (Aviation)

The Aviation Department is the Landlord. There are several Divisionswithin the Aviation Department that may have an interest in any or allTenant Improvement Projects.

Those divisions are: AdministrationBusiness and PropertiesFacilities and ServicesOperationsPlanning and Development

Tenant Improvement Coordinator: (T. I. Coordinator)

An individual within the Aviation Department who acts as liaison betweenthe Tenant and Aviation. The role of the T. I. Coordinator is to assist theTenant in obtaining project (construction document) review and approvalin the most expeditious manner possible. The T. I. Coordinator willadvise Tenants regarding the procedures and requirements for theinitiation, Approval/Denial Letter, Asbestos Notification, construction andfollow-up for all Tenant Improvement activities; review and route allrecord drawings, construction, utility, remediation and design plans toaffected offices for comments, permits and clarifications; coordinate pre-

construction meetings, notifications, scheduling and permitrequirements; inspect Tenant Project sites for compliance with safety,security and approved scope of work; monitor asbestos contracts andconsultants working for the Aviation Department.


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Tenant: (Tenant)

Any individual, group, corporation, partnership, etc., that occupies space,

or desires to occupy space, at any of the Facilities operated by the City ofPhoenix Aviation Department.

The Tenant will be assisted in the design and construction process byany or all of the following:

Architect(s) (licensed in the State of Arizona)Engineer(s) (licensed in the State of Arizona)General Contractor (licensed in the State of Arizona)Subcontractors (licensed in the State of Arizona)Interior Designer

Collectively the Tenant and all consultants and contractors are referredto herein as the "Tenant" (consultants and contractors may also bereferred to as separate entities).

City of Phoenix, Development Services Department Annual Facilities PermitProgram: (AFP)

Qualifying Tenant Improvement Projects can usually save time by using

the Annual Facilites Permit Program for plan review. (See Section 9,Annual Facilities Permit Program, in this Handbook.)

City of Phoenix Development Services Department: (DSD)

In addition to Aviation Department Review, the City of PhoenixDevelopment Services Department (DSD) must review the TenantConstruction Documents and issue necessary construction permits.Qualifying projects may submit for review under the Annual Facilities

Permit (AFP) Program instead of Development Services Department(DSD) Review. As DSD review does not automatically include review bythe Fire Department, a separate submittal to the Fire Department isrequired (as applicable).


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Who's Who

in the

Handbook

City of Phoenix Fire Department, Fire Prevention: (Fire Dept.)

The Fire Department must review all Tenant construction documentsand issue the necessary permits for work involving the fire protectionand life safety systems required by the Fire Code (ex: automatic firesprinklers, fire hydrants and fire alarm systems). The Fire Departmentalso regulates the installation and storage, handling and use of

hazardous materials related to the construction process. If a Certificateof Occupancy is required it will be issued by the Fire Department.

Inspectors:

The City of Phoenix Building Safety and Fire Department Field Inspectorsand the Tenant Improvement (T. I.) Coordinator will be inspecting andperforming site reviews of the Tenant premises during construction.

Phoenix Building Safety and Fire Department Inspectors:

Inspect for compliance to applicable codes and ordinances.

Tenant Improvement Coordinator: Performs non-technicalconstruction site reviews focusing on broad compliance with

Aviation Department general conditions for safety, security,protection of the traveling public and other tenant areas, andinsuring proper coordination with affected Aviation Departmentdivisions.

Federal Aviation Administration: (FAA)

A Federal agency charged with setting and enforcing Federal policy onAviation issues including safety and security. See the section Definitionsand Abbreviations in this handbook for an explanation of various Federal

Aviation Regulations.


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Overview of

Tenant Review

Process

Introduction

This section is intended to give you a brief overview of the processrequired for approval of Tenant Improvement Projects.

Tenant Improvement Projects can be as simple as the relocation oraddition of a new door in an existing wall, or as complex as the designand construction of a new building. Regardless of the scope of the

project, Aviation review and approval is required before you maybegin construction.

While a small project may be reviewed by Aviation and approved morequickly than a larger project, all projects must go through the review andapproval process as set forth in this handbook.

Project Types

Tenant Improvement Projects are of two types for the purposes of thishandbook, Type 1 and Type 2. The T.I. Coordinator will discuss thespecifics of your particular project with you when you submit the conceptrequest (discussed in the next section).

Type 1:

Type 1 projects are those that require a submittal for permitting by theDSD or AFP. Type 1 projects include, but are not limited to, newbuildings, extensive remodel of existing buildings, additions to existingbuildings, build-out of shell space, extensive site work and others.

Type 1 projects require a concept submittal to Aviation for review andapproval, a construction document submittal to Aviation for review andapproval and a contract document submittal for permitting to DSD andFire Dept. or AFP (qualifying projects see the section, Annual FacilitiesPermit Program)


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The submittal and approval process for Type 1 projects isillustrated with the Tenant Improvement Process Flow Chart(figure 1) and the Timeline for Review of Tenant ImprovementSubmittals (figure 2).

Type 2:

Type 2 projects are very simple in nature and do not require a submittalfor permitting by DSD, Fire Dept. or AFP. They include, but are not limitedto, adding or relocating a door or window in a non-rated wall, relocatingan existing sign, replacement or change of existing non-rated finishes,and others. The concept submittal and contract document submittal maybe incorporated into one submittal and can normally be delineated with a1-line diagram or a simple sketch. Type 2 projects are usually approvedmore quickly than Type 1 projects because there are fewer steps to theapproval process.

The submittal and approval process for Type 2 projects is illustrated withthe Tenant Improvement Flow Chart (figure 1) and the Timeline for Reviewof Tenant Improvement Submittals (figure 2).


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Figure 1


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Concept/Schematic

Submittal

Introduction

Once the Business and Properties division of Aviation has determinedthe lease requirements acceptable, the concept submittal process canbegin. All requests for Tenant initiated construction or alterations muststart with a written concept or schematic request to the T. I. Coordinator.

Concept Request Format

The concept/schematic request shall describe in detail the proposedimprovements or changes, the areas in which the construction will occurand the proposed time frame.

Note: Sky Harbor Center is under the jurisdiction of the City of PhoenixCommunity Economic Development Department. Sky Harbor Center

tenant construction projects are not submitted to the T.I. Coordinator, orother Aviation Divisions, unless directed by Community EconomicDevelopment.

This request should include:

Project location

Scope (project description)

A/E firm

Schedule

Any drawings, diagrams, renderings, etc., necessary to convey the concept and

allow Aviation to make an informed decision.

There are various issues that Aviation will consider when reviewing theconcept. Among those issues are FAR Part 77-Objects Affecting


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Navigable Air Space, the Airport master plan, operational considerationsandAviation Policies & Procedures and Design and ConstructionStandards, as delineated in this handbook.

Aviation Review Process

Upon receipt of the concept request, the appropriate Aviation Division(s)will review the request with respect to concept, location andconformance to lease/agreement provisions and this TenantImprovement Handbook.

The flowchart below (figure 3) shows the steps necessary for review andapproval of the Tenants concept request.


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Upon completion of Aviation review, the Tenant will be informed in writingthat the concept is

Approved,

Approved with stipulations, or

Denied (with explanation).

The concept approval letter may include Airport special provisions thatare to be included in the Tenant's construction documents.

One of the special provisions that may be required (when applicable) isan Asbestos Notification Acknowledgement that must be signed bythe Tenant, Tenant Architect/Engineer, all Contractors andsubcontractors working on the project. Please see the section in thishandbook on Design and Construction Standards, Asbestos Notification(with the attached Asbestos Notification Acknowledgement Forms -Exhibits 2, 3 and 4)

Address all submittals to:

City of Phoenix

Aviation Department2515 E. Buckeye RoadPhoenix AZ 85034

ATTN: Tenant Improvement Coordinator


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Design and

Construction

Standards

Introduction

The design and construction standards outlined in this section are amongthose that must be considered when designing a Tenant Improvement Project.These standards will be considered by Aviation during the review and approvalof the concept submittal and construction documents.

Code Upgrades

Under certain circumstances, any remodel work that includes electrical,mechanical, plumbing, etc., must be brought up to the standards of the current

Aviation or City adopted code, and may include ADA issues. The costs of aproject can be impacted due to code issues that may not have beenconsidered as part of the remodel work. Code compliance may directly affectbudgeting for remodel work.

Codes and Regulations

Various codes and regulations govern construction at the airports. The codesand regulations that apply include, but are not limited to, the following:

City of Phoenix (Sky Harbor and Deer Valley)

All building, fire, mechanical, plumbing, electrical, etc., codes andordinances governing construction within the City of Phoenix (callDevelopment Services Department (DSD) for current requirements).Traffic Barricade Manual(latest revisions)

City of Goodyear (Goodyear)All building, fire, mechanical, plumbing,electrical, etc., codes and ordinances governing construction within the Cityof Goodyear (call for current requirements).


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FAA Regulations: FAR - Part 77, Objects Affecting Navigable Air Space

FAR - Part 107

FAR - Part 139

Aviation Regulations:

Airport Construction Safety ManualAll regulations previously discussed inAviation Policies & Procedures

Federal Regulations: OSHA

EPA

AHERA

Tenant Design Criteria

It is beyond the scope of this handbook to discuss the specific design criteriafor each venue at the three airports. The nature and location of the Tenant'sspecific project will determine the criteria utilized. The T. I. Coordinator canassist the Tenant in obtaining the correct Tenant Design Criteria for eachspecific project.

Asbestos

Asbestos-containing materials (ACMs) and presumed asbestos-containingmaterials (PACMs) may be present in buildings at all three airports.

The Tenant will be notified of the presence or presumed presence ofasbestos-containing materials. The Tenant, Tenant Architect/Engineer andContractor(s) will be required to sign an Aviation Form acknowledging that theyhave been notified of the possible presence of ACMs.

Tenant shall consult all Federal regulations listed in the previous section thatapply to the handling of ACMs and PACMs.


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Aviation Requirements

Tenants already operating in areas surrounding or affected by theconstruction will be notified in writing by the T. I. Coordinator thatconstruction is about to begin.

Tenant construction cannot block access to another Tenant or airportservice. The Tenant shall take whatever measures are necessary toensure continuous safe access to other Tenants and services.

A payment bond is required on all Tenant projects at the airport. Cityproperty cannot be attached by lien and the performance bond is to insurepayment of all construction debts at completion of proposedimprovements.


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Aviation

Policies &

Procedures

Introduction

Security and other requirements make construction at the airport uniquefrom other locations. This section of the handbook is to acquaint thetenant with the policy issues and operational procedures that affectconstruction at the airport. Aviation reviewers consider the followingissues during the review and approval of all Tenant Improvement

Projects.

Operational Standards at Phoenix Sky Harbor International Airport

Security and Safety of Passengers:

The most important issue affecting construction at the airport is thesecurity and safety of passengers. It will affect all aspects of the Tenantconstruction process. Some of the issues affecting security and safetyare outlined below. For a more complete overview of safety concerns,refer to theAviation Department Airport Construction Safety Manual. TheT. I. Coordinator will assist you in obtaining a copy of this and all otherapplicable Aviation publications

Phoenix Sky Harbor International Airport is subdivided into airside andlandside areas.

Airside is known as the Air Operations Area (AOA) - an area of theairport used for the landing, take off, or surface maneuvering ofaircraft. Aircraft operation in the AOA is under the jurisdiction of theFAA. NO ONE MAY ENTER THE AOA WITHOUT THE PROPER

AUTHORIZATION (refer to sections Security and Access and SecurityBadges).

Landside area is used for Aviation related purposes such asstructures, parking, roads, etc., under the jurisdiction of the AviationDepartment.


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Airside Operations (AOA)

Security and Access

Phoenix Sky Harbor International Airport operates in strict compliancewith Federal Aviation Regulations (FAR) - Part 107prohibitingunauthorized persons, vehicles or equipment in the AOA. The FAA and/or

Aviation may subject violators to arrest and/or fines.

Security Identification Display Areas(SIDA) are fenced and mustremain fenced at all times. Temporary fences and/or gates installedduring construction shall remain closed and locked unless continuouslymanned by an appropriately trained and badged individual. Furnishduplicate keys for locked gates to Airside Operations.

Gate guards shall have direct methods of communication to contactAirside Operations. Direct contact means a guard shall have immediateaccess to a telephone.

Security between landside areas and the AOA must be maintained at alltimes. Access doors and other points of entry have alarm systems andmust not be opened.

Since January 1, 1992, an airport may not issue, to any person, anyidentification media that provides unescorted access to any SecurityIdentification Display Area unless the person has successfullycompleted training in accordance with an FAA-approved curriculumspecified in the security program.

When in the AOA, everyone, unless escorted, must display a securitybadge on the outermost garment above waist level. The photoidentification (security) badge is issued by the Aviation OperationsDivision. Anyone operating a motor vehicle within the AOA, unlessproperly escorted, shall have a valid airfield driver's license issued by the

Aviation Operations Division.


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Prior Notice

A 48-hour prior notice (with a 24-hour cancellation) to the Airside

Operations Manager is required for the movement of major pieces ofequipment or materials, the interruption of essential services, anyimpact to any security fence or airport perimeter and issuance of allrequired Notice to Airmen (NOTAMs).

Airfield Driver's License

Anyone operating a motor vehicle within the secured area shall have avalid airfield driver's license issued by the Aviation Operations Division.To qualify for a license, an individual must make application, attend a

training seminar, and pass a written examination. Contact the AviationOperations Division to make the necessary arrangements and to obtaintheAirfield Driver Permit Information and Study Guide.

Certificate of Insurance

In addition to the airfield driver's license, the contractor(s) must haveVehicle Insurance for Airside Access. The Certificate must include thefollowing:

The City of Phoenix Aviation Department, 3300 Sky Harbor Boulevard,

Phoenix, Arizona 85034, should be named as the Certificate Holder.

The City of Phoenix Aviation Department should be named as an additionalinsured.

Vehicles covered by the policy (vehicle liability); i.e., owned, non-owned,hired.

Appropriate amount of coverage. Any company needing vehicle access atSky Harbor is required to carry $5,000,000 in automobile liability or excessliability.

Certificate must include a policy number. Binders are not accepted.

Certificate must include an expiration date.


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Security Badges

All construction personnel assigned to any project requiring airside access,except for escorted in-transit material s upplies, shall make application for a

security badge and wear it at all times. The prime contractor andsubcontractors can make application for security badges by contacting theAviation Operations Division. A photo identification badge is made for eachemployee. Initial badges are $10.00 each on Aviation projects. Badge returnrefunds are $5.00 each. All badged employees shall have an employmentverification check for the preceding 10 years to include references and prioremployment history. The Contractor is responsible to perform these checksand to keep the information on file. The Contractor shall supply to Aviationletters identifying those individuals who will have unlimited access and astatement indicating that their employment history record for the past 10 yearshas been verified, and is on file in the Contractor's office. A handbook titled

How To Do An Employee Investigation at Phoenix Sky Harbor InternationalAirportis available from the Security Badge Office of Aviation Operations.

All individuals not requiring airside access must obtain badges for non-airsideaccess.

Attendance at a 2-hour security-training seminar is mandatory before theissuance of a security badge.

Keys

There is a $50 refundable deposit required for each key. Keys are

approved for the duration of a specific project only and must be returnedat time of final inspection.

Aircraft Safety

The Contractor may be working in an area that is in close proximity toaircraft and is subject to jet blasts equivalent to wind velocitiesexceeding 75 miles per hour.

A high degree of care is necessary to control debris and dust so it doesnot affect aircraft or accumulate on aprons, taxiway and runways, orbecome a visual obstruction or nuisance. The Contractor must take

whatever measures necessary to prevent loose material from blowingonto aircraft or onto the airfield. Maintain dust control measures at alltimes during the construction of the project, to the satisfaction of Aviation.

The Contractor will be charged the aggregate cost of any cleanup and/orrepairs performed by others because of dust and/or debris leaving thework area.


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Red Obstruction Lights

The Contractor shall provide red obstruction lights for all stationary

cranes erected on the construction site. All movable cranes shall beprovided with red obstruction lights if boom cannot be lowered duringhours of darkness. Aviation will issue Notice to Airmen (NOTAMs) onobstruction lighting. The Contractor shall notify the T. I. Coordinator if anyrelocation takes place.

Unless prior arrangements are made with Operations, all equipmentand vehicles shall be removed from the AOA during non-peak hours.

Yellow Warning Lights for Vehicles

The Contractor shall provide yellow rotating/strobe lights at all timesduring night hours, and checkered flags during daylight hours for allvehicles on the construction site.

Notice of Violations (NOV)

Due to safety and security precautions necessary at Phoenix Sky HarborInternational Airport, failure of the Tenant or Contractor to adhere to theprescribed requirements may jeopardize the health, welfare and safetyof customers and employees. If the Tenant or Contractor is found innon-compliance with any security, airfield or badging/licensingrequirement, Aviation retains the right to issue a Notice of Violation(NOV) for each offense.

Landside Operations

Security and Safety

Although the landside operations areas are not in Security IdentificationDisplay Areas, the movement of equipment or materials andconstruction still affect the security and safety of the traveling public.


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Landside Operations must be aware of construction issues that affecttraffic movement, traffic barricades and street or lane closures, parking,equipment delivery and staging, passenger safety and other issues.

At least a 48-hour prior notice (with a 24-hour cancellation) to theLandside Operations Manager is required for activities that affectlandside operations.

Traffic

Any construction activity affecting the normal flow of vehicular andpedestrian traffic at the airport requires a submittal to AviationOperations. The submittal shall include a detailed traffic plan, includingsignage requirements and vehicular impact. Before the Tenant canproceed with construction, the traffic barricade plan must be approved by

Aviation and at least 48-hour prior notice given to the appropriateOperations Manager (with a 24-hour cancellation).

For specific traffic control requirements refer to the Aviation Department -Airport Construction Safety Manualand the City of Phoenix TrafficBarricade Manual(latest revision). The T. I. Coordinator can assist inobtaining these manuals.

Parking

Tenant/Contractor employees will not be permitted to park their personal

vehicles in airport parking garages or other parking areas intended forpassengers and other airport users. Illegally parkedvehicles may betowed immediately at the owners expense.

A limited number of parking cards may be available for theTenant/Contractor to purchase and use for such activities as deliveries,unloading of equipment and management parking. The parking cardsare purchased on a monthly basis and are available at the solediscretion of the Landside Operations Manager or Aviation Director ordesignee.

Staging

There is limited area available for staging either Landside or Airside.The Contractor shall arrange for the bulk storage of materials off airportproperty. Approval from Aviation Operations is required for the use of anyavailable staging areas at the airports.


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Construction

Document

Submittal

Introduction

After receiving approval of the preliminary concept submittal, the Tenantwill prepare construction documents for review by Aviation.

All construction documents (drawings, reports, computations,engineering calculations, and specifications) required for the proposed

construction shall reflect existing site conditions and adhere to theapproved concept. All documents shall be sealed and signed by an

Architect or Engineer (A/E) licensed in the State of Arizona. TheArchitect/Engineer (A/E) sealing the documents is the A/E of record.

Issues for Review

Listed below are those issues considered by Aviation during the reviewof Tenant Improvement Projects. While this list is not all-inclusive, use it

as a guide during the design of a project to ensure that all issuespertaining to the specific project have been addressed.

Building and Zoning

Code Compliance

Grading and Drainage

ADA Compliance

Signage Approval

Asbestos- (when removal of existing structures)

Lead-Based Paint- (when removal of existing structures)

Paint Booths


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Sewer Connections - (Notice to Connect permit from Development Services

Department (DSD))

Air Quality Permits

Oil-Water Separators

Storm Water Pollution Prevention

Construction Dust and Emissions

Phase I Environmental Assessments

Smoke and Fire Alarm System Capability

Integration with Airport Paging System

Communications (i.e., telephones, fiber optics, etc.)

Access for repair and maintenance

Automatic Sprinkler Systems

In preparing the construction documents, the Tenant must comply withthe provisions of all Federal, State and local laws. This includes, but isnot limited to, City of Phoenix Building Code and Ordinances, City ofPhoenix Fire Code, Federal Aviation Administration (FAA) regulationsand Aviation Department Rules and Regulations (see the section

Design and Construction Standards in this handbook).

Submittal Requirements

Submit six (6) complete sets of construction documents, with aTenant Improvement Submittal Data Sheet (completely filled out see

Exhibit 1) to the T. I. Coordinator for review. Incomplete submittals willnot be accepted but will be returned without review or comment. Onlarger projects, intermediate submittals may be required, i.e., 60%submittal, 90% submittal. The schedule of intermediate submittalsrequired during the contract document phase of the review process willbe determined by agreement between the Tenant and the T. I.Coordinator.

Construction documents, at a minimum, shall consist of the following:


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For new buildings

1. A key plan showing location of project

2. A site plan at the largest practical scale (1"=20' recommended)

3. A 1/8" scale floor plan with enlarged floor plans as required

4. A 1/8" scale reflected ceiling plan including electrical lighting and HVAC

diffusers with enlarged reflected ceiling plans as required.

5. _ " scale building sections (at least 2 - a cross section and a longitudinal section)

6. _" scale wall sections as required.

7. _" scale exterior elevations.

8. _" scale interior elevations.

9. Color and finish/material schedules.

10. All applicable details.

11. _" scale plan, elevation, and section of all storefront (including signage, if

applicable).

12. Structural plans and details (as required) prepared by a Structural Engineer

licensed in the State of Arizona.

13. Electrical plan(s) prepared by an Electrical Engineer licensed in the State of

Arizona.

14. Electrical details and fixture and panel schedules.

15. Mechanical/plumbing plan(s) prepared by a Mechanical Engineer licensed in

the State of Arizona.

16. Mechanical details and fixture schedules as required.

17. Specifications for Architectural, Electrical, Mechanical, Plumbing and

Signage.

18. Shop drawings from a sign fabricator showing dimensions, letter style, face

color, material, thickness, type of lighting, brightness, mounting hardware andlocation of transformer. (This submittal can be a separate package - but must be

submitted to Aviation for approval prior to fabrication and installation of signs).

19. Fire Protection and Life Safety Systems plan and details.

20. Hazardous Materials Management Plan (when required).


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For Remodel and build-out of shell space

1. Key plan showing location of demised premises within the Terminal/Building

and the location of Electrical/Telephone rooms from which T.I. is to be fed.

2. A _" scale floor plan.

3. Overall sections at _" scale.

4. A _" scale reflected ceiling plan including lighting and HVAC diffusers.

5. A _" scale plan, elevation and section of storefront including graphics and

signage.

6. _" scale interior elevations.

7. Color and finish/material schedules.

8. All applicable details.

9. Electrical plan(s) and details with fixture and panel schedules, prepared by an

Electrical Engineer licensed in the State of Arizona.

10. Mechanical/plumbing plan(s) and details, fixture schedules, prepared by a

Mechanical Engineer licensed in the State of Arizona.

11. Samples of all materials.

12. Specifications for Architectural, Electrical, Mechanical and Signage.

13. Shop drawings from sign fabricator showing dimensions, letter style, face color, material

thickness, type of lighting, brightness, mounting hardware and location of transformer. (This

submittal can be a separate package - but must be submitted to Aviation for approval

before fabrication and installation of signs). Some sign installations may require

a separate sign permit.

14. Material Safety Data Sheets for chemical products used.

15. Fire Protection and Life Safety System specifications

Aviation will review and comment on final construction documents.Tenant may simultaneously submit construction documents to the DSDand Fire Dept. or AFP for permit review but may not obtain a permitwithout an approval letter signed by the Aviation Director. An approvalletter must accompany all construction document submittals.


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Aviation

Review

Introduction

After approval of the Concept or Schematic submittal by Aviation and beforeconstruction can begin, Aviation must review and approve the construction

documents forALL Tenant Improvement Projects.

The Aviation review process is explained below and shown graphically in theConstruction Document Submittal Review Process flow chart (see figure 4).

Refer also to the Timeline for Review of Tenant Improvement Submittals(see figure 2 in Section 3 of this handbook).

Submittal Review Process

The T. I. Coordinator will route all Tenant construction document submittals to eachdivision within Aviation that may be affected by, or have a concern with, the project.

The submittal review will take approximately two weeks (10 working days)after which the comments are returned to the T. I. Coordinator who willcompile them and generate a letter that is forwarded to the Aviation Directorfor signature. This letter will indicate one of the following:

Proceed: This will allow the Tenant to proceed with obtaining all required permits.

Proceed with stipulations: If only minor changes are required, the Tenant can

incorporate the review comments and submit a copy of the corrected documents to

Aviation concurrent with submittal of corrected documents to the City.

Resubmit: If major corrections are required, the Tenant will receive a letter with a list of

correc tions to be inc luded in a re-submittal. In this case, the Tenant must resubmit six (6)

complete sets of drawings and/or speci fications with review c omments incorporated. The re-

submittal review will take approximately two weeks (10 working days).

Approval by the Aviation Department does not imply approval byDSD, Fire Dept. or AFP. A separate submittal must be reviewed andapproved by DSD and Fire Dept. or AFP in order to obtain therequired permits.


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8-2

Figure 4


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9-1

Annual Facilities

Permit Program

Introduction

The Annual Facilities Permit Program (AFP) is an administrative system withinthe City of Phoenix Development Services Department (DSD). The function of

AFP is to simplify the permitting and inspection process for facilities, by allowing

inspector review of plans, with inspection staff familiar with the constructionhistory of such facilities. Facilities electing to participate in this program areexempt from conventional permits for work regulated by the construction codewhen such work does not increase the floor area and is performed on existingbuildings, structures and utilities associated with the facility. The AviationDepartment subscribes to the AFP Program.

This alternative permit process does not exempt or preempt compliance withother City, County, State or Federal laws or regulations, nor does it allow workwithin the facilities to progress without the traditional inspection process before

concealment. Aviation review and approval are still required even if the Tenant

has a separate contract with the Annual Facilities Permit Program.

Through a cooperative effort with the participating facilities, the Development

Services Department (DSD) and Fire Department staff provide plan review andinspection services in a time frame suitable to the facility.

Review Process

Before beginning any work requiring inspection under the AFP program,

inspection staff is notified by the Tenant that plans, drawings, diagrams, or otherdata are ready for plan review. Upon notification, inspection staffmay provideonsite plan review at their discretion. The onsite review service is a timesavings for the Tenant, and gives the inspector a better idea of the scope andnature of the project.


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If the plans require preparation by a registered architect or engineer or are of anature which is too complex for onsite review, the inspector may require allapplicable information be transferred from the facility to the DevelopmentServices Department for a more detailed plan review. The inspector may seekthe assistance of DSD registered plan staff through an internal plan review

process. The goal for AFP plan review service is to provide initial review withinapproximately ten (10) working days.

Qualifying Projects

The only projects that qualify for the AFP program are those projects that arecontained within the footprint of an existing building and do not add any squarefootage.

Because the Aviation Department subscribes to the AFP Program, any TenantImprovement Project contained within the footprint of an existing and qualifyingbuilding at the Airport will also qualify for review under the Aviation AFP Program.The Tenant must agree to pay all hourly plan review and inspection fees.

Submittal requirements for the AFP Program

1. A letter of approval sign by the Aviation Director(This letter is explained in the section

titled Aviation Review)

2. Two sets of plans and specifications (return one set of approved plans to the T. I.

Coordinator at the Pre-construction meeting)

3. Annual Facilities Program Plan Review Transmittal Form (Exhibit 5)

Note: Fire Department review is automatically included in the AFP review - aseparate submittal is not required.


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Submit to:

Annual Facilities Program ManagerDevelopment Services DepartmentThird Floor City Hall

200 West WashingtonPhoenix, Arizona

(When exiting the elevators on the third floor go to the West-side office areathrough the glass door and deposit the plans with the secretary.)

Payment of Review and Inspection Fees

The AFP plan review and inspection services are invoiced through Aviation to theTenant. Fees are assessed on an hourly basis for plan review and fieldinspections. Current rate is $90.00 per hour with one-hour minimum for both

plan review and inspections. Overtime inspections are charged at $90.00 perhour with a three-hour minimum.

The Tenant is responsible for scheduling inspections. The Tenant will becharged for ALL inspections even if an inspection is scheduled prematurely andcannot occur. Careful coordination of construction with inspection requests willeliminate unnecessary charges.


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10-1

Development

Services Department

Review

Introduction

After receiving Aviation approval, any project that does not qualify for reviewunder the AFP program must be submitted to DSD for review and approvalusing the standard Building Safety Plan Review.

Note: Do not submit under the Permits-By-Appointment Program (PBA).Any project that qualifies for review under PBA will also qualify underAFP.

Complete Submittals

Many consultants submit drawings to DSD before they are 100% completein the hope of having DSD review completed concurrently with theconsultant completing the cons truction documents. It has been the

experience of the Development Services team that when drawings aresubmitted before they are 100% complete, a third review is usually required.Third reviews are NOT included in the original fee for review and are billedseparately, thus costing the tenant more time and money than is necessary.

The first and second reviews have committed timelines. Third reviews donot and go to the bottom of the list with NO priority.

DO NOT SUBMIT PLANS TO DSD (OR TO AVIATION) UNTIL THEY ARE

100% COMPLETE.


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10-2

Submittal Requirements

1. Letter of Approval signed by the Aviation Director (This letter is explained in the

section titled Aviation Review)

2. 2 complete sets of plans drawn to scale (See section titled Construction Document

Submittal)

3. Payment of Fees for review and permi t

Separate submittals are required for Fire, Transportation, Environmentaland Use Permits (as applicable).

Review Schedule

Review and approval by DSD will take time to accomplish. A Tenant canexpect a review time of 45 calendar days for a first review and 15 calendardays for a second review. Actual times for the Tenant's specific project mayvary.

Target City review times are indicated in Exhibit 7, Building Safety PlanReview Goals.

A Development Center Directory (2nd

Floor of City Hall) is included as Exhibit8 (2 pages).


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Fire Department and Other Review

In addition to review by Development Services (DSD), submittal ofconstruction documents to other agencies for review and approval may berequired.

Fire Department submittal for:

Hazardous Materials

Fire Suppression Sprinkler Systems

Standpipes

Hood Systems

Fire Alarm Systems

Underground Fire li nes and Hydrants

Fire Department plans submi ttal fees (see Exhibit 6)

County Health Department submittal for:

Food Service


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11-1

Pre-Construction

Meeting

Introduction

When ready to begin construction, the Tenant shall notify the T. I.Coordinator, who will schedule a pre-construction meeting. The pre-construction meeting may take time to schedule because there are severaldifferent divisions of Aviation that must be present. The Tenant, Contractorand main subcontractors shall attend this meeting.

Agenda

The agenda for the pre-construction meeting will include, but is not limitedto, the following:

1. Scope of Work

2. Contractor ingress/egress

3. Escorting c ontractor vehic les to and from the Airport Operations Area (AOA), if

necessary

4. Parking location for contract vehic les

5. Security requirements

6. Contractor's Safety Program and enforcement

7. List of Subcontractors and their emergency phone numbers

8. Special Provisions

9. Construction Schedule

10. Name of Contractor's Superintendent/Supervisor i n charge on site (with

telephone numbers and after hours numbers) any time work is being performed

by c ontractor's personnel


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11. Submi ttal of mi x designs for asphalt, concrete, grouts, etc.

12. Identification of ai rport inspec tor (if applicable)

13. Communication procedures

14. Confirmation of contractor li cense

15. Use of construction warning tags

16. Copy of quali ty control reports (if applicable)

17. Prior notice for utili ty connection

18. Job site safety/Barricade Plan

19. Insurance Certi ficate

20. Submittals

21. Inspection Procedures

22. Record Drawing Requi rements

23. Notice to Proceed and Final Approval

Submittals

Submittals required at the pre-construction meeting:

1. Buil ding permits (DSD) or stamped drawings (AFP)

2. Payment bond

3. Signed asbestos notification forms (where applicable)

4. Security badges and airfield driver's li cense

5. Key personnel emergency contact list with telephone numbers (including all

subcontractors)

6. Construc tion schedule

7. Insurance Certifi cate

8. Fire Department approved fire suppression sprinkler system (1 copy to T.I.

Coordinator as they are generated and approved.


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12-1

Tenant

Construction

Access

Aviation must have access to all Tenant construction sites. Provide the T. I.Coordinator a key to all secured areas . Post Fire Department Access s ignsin plain view at the entrance to all projects.

Permits

Any permits and/or stamped (approved) drawings issued by DSD or AFPmust be displayed in a prominent location at the job s ite.

An Aviation Tenant Improvement Job-Site Permit (Exhibit 9) must also bedisplayed in a prominent location at the job site. The T. I. Coordinator willissue the permit.

City Inspectors

The Tenant must schedule inspections as required by the City (DSD/AFP)for code compliance.

Disciplines inspected are: StructuralElectricalMechanicalPlumbingFire

Always inform the T. I. Coordinator when scheduling any DSD/AFPinspections.


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Aviation Inspections

In addition to the DSD/AFP inspections , the T. I. Coordinator will also visit the

construction s ite to check for compliance with Aviation approved drawings.

Procedures

The Tenant shall honor the procedures set forth at the pre-constructionmeeting. Among those procedures are:

Non-Peak Hours:

11:00 p.m. to 5:00 a.m. are considered non-peak hours. All material

deliveries, all construction activities that produce flying debris and excess ivenoise or dust, or interfere with the traveling public, are to take place duringnon-peak hours.

Staging:

Staging areas are at a premium and are not available for storage of bulkmaterials. The Tenant must arrange for storage off-site and delivermaterials as they are required. Staging areas must be kept clean and free ofdebris . All containers shall be properly labeled.

Trash Removal:

Remove trash and construction debris from the site on a daily basis anddispose of properly. Remove all unused materials at time of job completion.

Temporary Barricades:

At a minimum, contain small-scale work sites by barricades or stanchionswith yellow caution tape attached. Use partitions to screen activities that maygenerate flying debris, dust or sparks. For larger projects, construct an 8-foot-high solid screening wall separating the work area from view of thetraveling public, with the public side to be painted drywall. Post a s ignindicating "This is a future site for" or similar, on the wall. No other signsallowed except as specifically approved by Aviation.

Heavy Equipment:

Movement of heavy equipment either onto or off Airport property or to anotherlocation at the Airport requires 48-hour prior notice (with a 24-hourcancellation) to either Lands ide Operations (Oscar 20) or Airs ideOperations (Oscar 30) as applicable.


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Post

Construction

Punchlist

At the completion of construction, but before occupancy, the tenant shallnotify the T.I. Coordinator of the date and time of the "SubstantialCompletion" inspection and the Tenants quality control punchlist. TheT.I. Coordinator will review the project only for compliance with airportrequirements and the Aviation approved documents. The T.I. Coordinatorwill not perform a quality control punchlist of the workmanship norinspect for code compliance.

Green Tags and Record Drawings

After inspection and sign-off by the DSD/AFP inspectors, deliver copiesof all original green tags to the T.I. Coordinator.

In addition, the Tenant shall provide to the T.I. Coordinator (within 30days following completion)

One (1) full-size set of record drawings and

One (1) set on computer disc (compact disc preferred but not required) in

AUTOCAD (latest release).

This is a requirement under City Ordinance; the Tenant may not submitany future projects for review until such record drawings are received.

Record drawings shall incorporate all as-built conditions into the

construction set. Aviation recommends that the Tenant use the standardA.I.A. layering system in producing drawings in AUTOCAD.


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Other Documentation Required(As Applicable)

Certificate of Occupancy

Pressure Tests

Air Quality Permits

Use Permits

Hazardous Materials Permits

Operations and Maintenance Manuals

Shipping Manifest for Asbestos Disposal and other Hazardous Waste

Certification of Disposal

Fire Suppression Sprinkler System drawings as approved by the Fire Department


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DEF-1

Definitions

&

Abbreviations

A/E : Architect/Engineer

ACM : Asbestos-containing material (seePACM)

ADA : Americans with Disabilities Act

Advisory Circular: Publication issued bythe FAA to provide guidance andinformation in its designated subject area

or to show an acceptable method forcomplying with a related Federal Aviationregulation.

AFP :Annual Facilities Permit Program,City of Phoenix Development Services

AHERA :

Air Cargo: Terminals and aprons used forhandling of air freight. Located north ofrunway 8R/26L on west end of the airport.

Air Carrier:An aircraft operator grantedoperating authority by the FAA under FARPart 121 providing scheduled service withaircraft having 30 or more seats.

Air Operations Area (AOA): The areas onthe airport intended for the movement andparking of aircraft.

Airport Master Plan:A document thatcharts the proposed evolution of the Airport

to meet future needs.

Apron:A defined area on an airportaccommodating aircraft for the purpose ofloading or unloading passengers or aircargo.

AutoCAD : Trade name for a computerprogram used to producearchitectural/engineering drawings.

AutoCAD is the standard of the

architectural industry.

Aviation Department: City of PhoenixAviation Department, the operator ofPhoenix Sky Harbor International Airport.

Aviation Director: Chief aviationrepresentative for the City of Phoenix.Head of the Aviation Department.

CD : Contract Documents (includedrawings, specifications, calculations,etc.); working drawings

Driver:Any person responsible for thedirect control of vehicle/equipment whilethe vehicle/equipment is in operation.

Emergency Vehicle: Vehicles of thePolice and Fire Departments, Ambulancesand Aviation Department vehiclesresponding to an emergency.

EPA : Environmental Protection Agency

Escort:An individual, meeting securityrequirements, taking responsibility foranother individual not meeting securityrequirements while on the AOA.


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FAR-Part 77: Objects Affecting NavigableAir Space.

FAR : Federal Aviation Regulation.Administrative regulations promulgated by

the FAA. Includes regulations on aircraft,airmen, airspace, air carriers, and airports.

FAR 107.31:Access Investigation- Thesection of the FAR 107 which spells outthe specific responsibilities ofairportoperators to ensure a thoroughinvestigation into the background of eachperson seeking access (or granted theauthority to authorize others to haveaccess) to the airport security identificationdisplay area (SIDA).

FAR 107: The Federal Aviation Regulationwhich defines the rules andresponsibilities of airport operators inmaintaining airport and aircraft safety andsecurity.

FAR 108.33:Access Investigation- Thesection of the FAR 107 which spells outthe specific responsibilities ofaircraftoperators to ensure a thorough

investigation into the background of eachperson seeking access (or granted theauthority to authorize others to haveaccess) to the airport security identificationdisplay area (SIDA).

FAR 108: The Federal Aviation Regulationwhich defines the rules andresponsibilities of air carriers inmaintaining airport and aircraft safety andsecurity.

Federal Aviation Administration, (FAA):Adivision of the Department ofTransportation charged with regulating aircommerce to promote safety anddevelopment in the aviation industry.

Fixed Base Operator (FBO):An on-airportbusiness providing general aviationservices usually including aircraftparking/storage, aircraft fueling, aircraftrental, flight instruction, maintenance,parts, and charter services.

Foreign Object Debris (FOD):Any looseobjects or debris on the AOA.

Movement Area: The Airport runways,taxiways, and safety areas. Does notinclude aircraft parking areas. Approvalfrom an airport designated representativeand ATC must be obtained prior tooperating in this area.

Non-Movement Area:Apron and Parkingareas. No ATC clearance is required foroperation in this area.

Notice of Violation (NOV):An

administrative form issued for security ordriving infractions.

OSCAR 20 : The Landside OperationsSupervisor on duty

OSCAR 30 : The Airside OperationsSupervisor on duty

OSHA : Occupational Safety and HealthAdministration

PACM : Presumed asbestos-containingmaterial


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DEF-3

Record Drawings:

Restricted Area: The area of the airport

inside the perimeter fence wherepersonnel must display security badge.

Safety Area:A clearly defined rectangulararea extending beyond runways andtaxiways. Objects placed in safety areamust be necessary for aircraft operationsand be on frangible mounting.

Security Area:Any area of the airport notaccessible to members of the general

public unless they are under escort by anauthorized personnel. Generally, theairport security area includes the entireairfield operations area- runways,taxiways, ramps, service roads, andaircraft maintenance and leasehold areaswith access to the airfield.

Security Identification Display Area

(SIDA):Any area identified in the airportsecurity program as requiring each person

to continuously display airport approvedidentification, unless the person is underairport approved escort.

Phoenix Aviation Rules and Regulations:

Administrative regulations to provideuniform guidelines for aviation relatedactivities.

Tenant Improvement:Any construction,remodel, addition, new building, build-outof shell space, etc., performed by or forany tenant occupying space at any airportoperated by the City of Phoenix.


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EX-1

Exhibits

Table of Exhibits

Exhibit 1....................Tenant Asbestos Notification and Acknowledgment

Exhibit 2....................Contractor(s) Acknowledgment

Exhibit 3....................Architect/Engineer Asbestos Acknowledgment

Exhibit 4....................Sample - Fire Department Plans Submittal Fees

Exhibit 5....................

City of Phoenix Building Safety Plan Review Goals

Exhibit 6....................Development Center Directory

Exhibit 7....................Sample Notice of Proposed Construction orAlteration


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Tenant Asbestos Notification and Acknowledgment

I. Notification of Asbestos

The Tenant hereby acknowledges that the City of Phoenix has notified Tenant, inaccordance with the Occupational Safety and Health Administration Asbestos Rule

(1995), 59 Fed. Reg. 40964, 29 C.F.R. 1910.1001, 1926.1101, clarification 60 Fed. Reg.

33974. (OSHA Asbestos Rule) of the presence of asbestos containing materials (ACMs)

or Presumed Asbestos-Containing Materials (PACMs) as such term is defined in the

OSHA Asbestos Rule in the worksite as follows:

A. Pursuant to Building Inspection Survey. Such notification by the City of Phoenix

is made pursuant to the building inspection survey issued (insert date) and such

survey has been received by the Tenant.

B. Tenant Acknowledgement. Tenant fully understands, after consulting with its

legal counsel, that the purpose of this notification is to make Tenant, its agents,

employees and contractors aware of the presence of ACMs and /or PACMs in the

(Facility) in order to avoid or minimize any damage to or disturbance of such

ACMs and /or PACMs.

C. Architect / Engineer Acknowledgment. Tenant shall deliver to the City of Phoenix

upon submittal of final plans, a fully executed acknowledgment from the

Architect/Engineer (A/E) that this notification has been delivered, reviewed and

complied with by said (A/E) in the preparation of any final construction plans

which plans shall incorporate notice to all prospective contracting bidders of the

presence of ACMs and/or PCMs in the worksite. The fully executed

acknowledgment from the A/E shall be in a form satisfactory to the City.

D. Contractor Acknowledgment. Tenant shall also deliver to the City of Phoenix at

the pre-construction meeting a fully executed acknowledgment from the general

contractor and all subcontractors that they have received notification of the

presence of any ACMs and/or PACMs at the worksite.

Tenant

By:

Its:

Dated:


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CONTRACTOR(S) ACKNOWLEDGMENT

A. The Contractor(s) identified below have been notified in accordance with the

Occupational Safety and Health Administration Asbestos Rule (1995) 59 Fed. Reg.40968, 29 C.F.R. 1910, 1001, 1926, 1101 (OSHA Asbestos Rule) , of the presence of

Asbestos Containing Material (ACMs) or Presumed Asbestos Containing Material

(PACMs) for the Project identified below.

B. The Contractor(s) further acknowledges and hereby certifies that it has provided

notice of the presence of AMCs or PACMs to all employees, independent contractor

or leased employees authorized by the contractor(s) to be in the worksite for the

project identified below.

Project: Contractor:

By:

Its:

(list general and all sub-contractors)


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Tenant Improvement Job-Site Permit(Permit must be posted at the job-site in a conspicuous location at all times.)

MEDICAL / FIRE / POLICE EMERGENCIES

CALL 273-3311

Date:

Project # Tenant:

Location:

Activity:

Contractor: Responsible Person:

Telephone numbers: Office: Cell: Pager: 24 hr:

Special Conditions:

SIGNED:

For Airport assistance or to contact the Aviation Department Tenant Coordinator, Ron Barnhill, call 273-3302.


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F-1

Forms

Table of Forms

Form 1 ......................Tenant Improvement Submittal Data Sheet

Form 2......................Annual Facilities Program Plan ReviewTransmittal Form

Form 3 ......................Tenant Improvement Job-Site Permit

Form 4 ......................Access Investigation Checklist

Form 5......................Employee Access Investigation Log

Form 6......................Application for Security Badge

Form 7......................Security Badge Application-Conviction Information

Form 8......................Application for Air Operations Area Access

Note: These Forms were correct as of the publication date of thishandbook. Tenant should verify form is still current before use.


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City of Phoenix Aviation Department

Tenant Improvement Submittal Data SheetThis data sheet is to be filled out by the Tenant for each proposed tenant development /improvement project. Accompanying this data sheet shall be six sets of plans andspecifications of the proposed improvement.

DATE:

TENANT:

ADDRESS:

CONTACTPERSON:

24HRTELEPHONE::

PROJECTTITLE::

PROJECTLOCATION:

PROJECTDESCRIPTION:

SQUAREFOOTAGE:

PROJECTBUDGET/VALUATION: $

ARCHITECT/ENGINEERNAME/ADDRESS

CONTACTPERSON:

24HRTELEPHONE:

GENERALCONTRACTOR:

CONTACTPERSON:

24HRTELEPHONE:

PROPOSED DATE FOR START OF CONSTRUCTION:

CONSTRUCTION DURATION:

INDEX NO.For Aviation Dept. use only


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Annual Facilities Program

Plan Review

Transmittal Form

Today's Date Company NameT.I. Log #

Project Address

ProjectReference #

Project ContactName &Phone Number

Disciplines:Check all thatapply

ElectricalStructuralPlumbing/MechanicalFire

Project

Valuation:Comments:


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Tenant Improvement Job-Site Permit(Permit must be posted at the job-site in a conspicuous location at all times.)

MEDICAL / FIRE / POLICE EMERGENCIES

CALL 273-3311

Date:

Project # Tenant:

Location:

Activity:

Contractor: Responsible Person:

Telephone numbers: Office: Cell: Pager: 24 hr:

Special Conditions:

SIGNED:

For Airport assistance or to contact the Aviation Department Tenant Coordinator, Ron Barnhill, call 273-3302.


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A V I A T I O NCITY OF PHOENIX www.phxskyharbor.com

Airport Emergency Number: 273-3311 Communications Center: 273-3300PoliceFire Parking Services Supervisor: 273-2795Rescue

Tenant Improvement Coordinator: 683-2651 Business & Properties: 273-3346

Airside Operations (Oscar 30): 273-2008 Environmental: 273-2730

Landside Operations (Oscar 20): 273-3326 Planning & Development: 273-3339

Administrative Services: Community Economic Development 495-5250Airfield Drivers ID: 273-2036Security Badging: 273-3036 Phoenix Deer Valley Airport 869-0463

Terminal Services/Custodial Phoenix Goodyear Airport 932-1200Terminal 2 Supervisor: 273-3436Terminal 3 Supervisor: 273-3435Terminal 4 Supervisor: 273-8814

D E V E L O P M E N T S E R V I C E S D E P A R T M E N TCITY OF PHOENIX

Development Services: 262-7811

Annual Facilities ProgramManager:

256-4376

Fire Prevention Division: 262-6771

C O M M U N I T Y D E V E L O P M E N T D E P A R T M E N TCITY OF GOODYEAR

Building Safety Division: 932-3494

F A AWestern Pacific Regional Office- HI, CA, NV, AZ, GU

Western-Pacific Regional Office

Air Traffic Division, AWP-53015000 Aviation BoulevardHawthorne, CA 90260

Mailing Address:

AWP-530P.O. Box 92007World Way Postal Center

Ph: (310) 725-6530

website:www.faa.gov