tender - 2015-16 - the andrew yule group · of india enterprise) ... clearing & forwarding...

ANDREW YULE & COMPANY LIMITED.

(A GOVT. OF INDIA ENTERPRISE) TEA DIVISION

‘YULE HOUSE’, 8, DR. RAJENDRA PRASAD SARANI,

KOLKATA – 700 001.

TENDER NOTICE AYCL/TED/PACKET TEA/2015-2016

TENDER INVITING EMPANELMENT OF SUPPLIERS/VENDORS FOR THE

FOLLOWING SERVICES & SUPPLIES FOR TEA DIVISION – 2015-2016 1. CLEARING & FORWARDING AGENTS FOR EXPORT OF TEAS BY AIR & OCEAN

Tender Notice AYCL/TED/Packet Tea/C&F/01/2015-16 Last date for submission : 23.02.2015 at 3 pm.

Date & Time of Opening : 24.02.2015 at 4 pm.

2. Laminates (for Yule Red, Yule Gold & Chai No.1 brands of tea consumer packet/pouches): Tender Notice AYCL/TED/Packet Tea/Laminates/02/2015-16

Specification: YULE GOLD & YULE RED : 12 micron Polyester + 12 micron Metallised + 37 micron Poly (Three layered)

Size : 500gms; 250gms; 100gms – as per sample. Specification: CHAI NO. 1 :12 micron Polyester+ 55 micron White Opaque Poly (Two

layered). Size : 250gms; 100gms. Last date for submission : 23.02.2015 at 3 pm. Date & Time of Opening : 24.02.2015 at 4 pm. 3. Secondary Bags (Poly Liners) for secondary packaging of tea consumer pouches

Tender Notice AYCL/TED/Packet Tea/Secondary Bags/03/2015-16. holding 2 Kgs & 35Kgs. of packed Pouches. Specification: 2Kgs. - Length 46cms +/ - 2 cms; Width: 23cms +/ - 2cms; Gusset: 18cms +/ -

2cms. (Yield 70-75 secondary bags per Kg. Weight). 35Kgs.- Length 92cms +/- 2cms; Width: 82cms +/- 2cms; Gusset:

20cms;Thickness: 200 Gauze(Yield 13pcs per Kilo) Last date for submission : 23.02.2015 at 3 pm. Date & Time of Opening : 24.02.2015 at 4 pm. 4. 5 Kg./24Kg/35Kg. PP Woven Bags, Jute Bags (only for 5 kgs), Viscose Bags (only for 5 Kgs.),

for Master packing for tea consumer pouch laminates and loose tea.

Tender No: AYCL/TED/Packet Tea/ Bags/04/2015-16.

Specification for Bags only : Length; Gusset; Height as per samples with handle, flap and Zipper.

Last date for submission : 23.02.2015 at 3 pm.


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5. Tea Buying Agents (Kolkata/Siliguri/Guwahati/Cochin/Coonoor) Reputed Tea Buying Agents for purchase of bulk teas (Orthodox/CTC) from the public

auctions in the above three centers having buyer registration of the Auction Committees and Tea Board License.

Tender No: AYCL/TED/Packet Tea/ Buying Agent/05/2015-16.

Last date for submission : 23.02.2015 at 3 pm. Date & Time of Opening : 24.02.2015 at 4 pm.

6. Tea Blending and Packing Vendors: For collection, blending and packing (both machine and hand-packing) of teas in consumer

pouches/cartons and chestlets of a full range of consumer packets and having adequate warehousing/tasting/blending facilities. HACCP and GMP certification of premises will be an added advantage.

Tender No: AYCL/TED/Packet Tea/ Blending & Packing/06/2015-16.

Last date for submission : 23.02.2015 at 3 pm. Date & Time of Opening : 24.02.2015 at 4 pm.

7. Printed Round and Square Tin Caddies (100gms, 125gms & 200gms) for Darjeeling and Assam Tea

Tender No.: AYCL/TED/Packet Tea/Tin Caddies/07/2015-16 Last date for submission : 23.02.2014 at 3 pm.

Date & Time of Opening : 24.02.2014 at 4 pm. 8. Warehousing – Kolkata/Siliguri/Guwahati – Season April, 2015 to March, 2017

Tender No: AYCL/TED/Bulk Tea/Warehousing/08/2015-17

Last date for submission : 23.02.2015 at 3 pm.


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Ref: Tender No. AYCL/TED/Packet Tea/C&F/01/2015-16

Dear Sirs,

Sub: Tender towards Clearing & Forwarding Agents/01/ 2015-16

Tender No: AYCL/TED/Packet Tea/C&F/01/2015-16 We invite competitive “Quotations” towards Clearing & Forwarding Agents for Season 2015-2016. We enclose herewith a set of tender documents consisting of the following which may please be returned duly completed in all respects/signed and sealed as a token of acceptance.

1. Annexure – I - General Information - Part-1 of Tender 2. Annexure – II - Price Sheet - Part-2 of Tender

You are required to submit your quotation in two sealed covers separately for Part-I & Part-II superscribing “Quotation against Tender Enquiry No. AYCL/TED/Packet Tea/C&F/01/2015-16 Part-I or Part-II”. Both these sealed covers are to be put inside another sealed envelope superscribing “Tender No: AYCL/TED/Packet Tea/C&F/01/2015-16 - Part-I and Part-II”. Your quotation must reach the office of the undersigned on or before 23.02.2015 by 3 p.m. Quotation for Part-I will be opened on 24.02.2015 at 4 p.m. in our office and you may be present in the tender opening in the scheduled date and time Yours faithfully ANDREW YULE & CO. LTD. Dy. General Manager (Quality Control & Marketing) Tea Division

A N N E X U R E – I

PART – 1

General information to be furnished by the tenderer:-

1. Name of the Firm : 2. Address & Telephone No.of the Regd. Office :

3. Nature of the Firm (Pvt. Ltd. / Limited / Sole :

Proprietory / Partnership / Registered / Non-Registered) and date if Inception 4. Income Tax P/A No. and Assessed upto (Latest Clearance Certificate to be attached) :

3. Sales Tax Regd. No. a) Central : b) State / VAT :

(Please attach photo copies of Registration No.)

6. Trade Licence No. : (Please attach photo copies of Licence)

7. Name of Banker, Branch & Address : 8. List of present clients :

9. Volume of business transacted in last three :

Years (year-wise indication should be given)

I/We hereby certify that the particulars furnished by me/us above are true to the best of my/our knowledge and belief and misrepresentations of facts will render me/us liable to my/our action as may be deemed fit by Andrew Yule & Co. Ltd. (Tea Division) have the sole discretion to reject or accept my/our candidature. Place: Signature with seal & Date

ANNEXURE – II

Tender No: AYCL/TED/Packet Tea/C&F/01/2015-16

Part – 2 (Price Bid)

Clearance and Forwarding charges on Ocean & Air Freight for Export – Ex- Kolkata – Season 2015-16

Ocean Clearance Charges:-

1) Rates on turnkey basis including: Lift-on/Transportation/Lift-off. Stuffing of Containers at warehouse (with forklift charge) and making container ready for shipment for Kolkata: TEU and FEU rates to be given.

2) Detention Charges for Direct shipment: TEU and FEU rates. 3) Preparation & Clearing of Shipping Bill under EDI system including making ready cargo,

endorsement of DEPB, EP copies of Shipping Bill and Licenses from customs: Rates per Shipping Bill to be given.

4) LCL cargo (all inclusive) for Shed Delivery or direct Shipment with and without transport: Give rates per shipping bill with and without transport.

Air Clearance Charges:-

1) AWB Fee (Rs): 2) PCA(Rs): 3) Shipping Bill Processing(Rs): 4) Appraisement Charges(Rs): 5) Agency Service Charges(Rs): 6) Transportation Charges(Rs) 7) DEPB(Rs/Challan): 8) THC(Rs/kg): 9) X-Ray(AAI) Charges (Rs/kg): 10) X-Ray(Airlines) Charges (Rs/kg): 11) Any other misc items:

(Signature of Authorized signatory and stamp)

Tender No: AYCL/TED/Packet Tea/Laminates/02/2015-16

________________________ _______________________ ________________________ Dear Sir,

Sub : Tender for Laminates / Pouches

We invite competitive “Quotation” in respect of our requirement of Laminates for packing of teas during season 2015-16. There are two brands and the quantity required for the season is – Yule Red – 1 to 5 Tons, Yule Gold – 1 to 5 Tons and Chai No. 1 to 5 Tons. We enclose herewith a set of tender document, as follows, which may please be returned duly completed in all respect and signed as a token of acceptance.

• Annexure – I - General information • Annexure – II - Specification of Material • Annexure – III - General Terms and Conditions • Annexure – IV - Price Sheet

Quotation to be submitted in two parts separately as under: Part – I : Annexure – I; Annexure – II; Annexure – III Part – II Annexure – IV (Price only) Part – I should be under a separate sealed cover super scribed with the word “Quotation for

AYCL/TED/Packet Tea/Laminates/02/2015-16, Part – I”. Part – II again should be under a separate sealed cover super scribed with the word “Quotation

AYCL/TED/Packet Tea/Laminates/02/2015-16, Part – II”. Both these separate envelops should be put in one master envelop super scribed as “Quotation for AYCL/TED/Packet Tea/Laminates/02/2015-16”. Your offer must reach our office on or before 23.02.2015 by 3 p.m. 1st part of tender will be opened on 24.02.2015 at 4 p.m. in our office and you may be present in the tender opening in the scheduled date and time Yours faithfully, Andrew Yule & Co. Ltd. Dy. General Manager (Quality Control & Marketing) Tea Division Encl : As above

Annexure – 1

TENDER FORM

Tender No: AYCL/TED/Packet/Laminates/02/2015-16

General Information

The applicants are required to furnish full information to the queries included in this form. In giving the particulars, the supporting documents/certificates as called for per queries at places, must be tagged with the application for evidencing the information furnished in the application. 1. Name of the firm in full : 2. Address, Telephone No. & Fax No. :

Address Telephone No. Fax No.

3. Status of the organization : 4. Trade Licence No. (Please attach a photo copy of the licence) : 5. Banker’s name (a) Name of the Bank : (b) Name of the Branch : (c) Address of the Branch : Note : A copy of Banker’s Certificate to be attached. 6. Sales tax Registration No. (a) Central : (b) State / VAT : (Please attach photo copies of Registration Certificate) 7. Whether Registered : as an SSI Unit, if yes, Registration No. 8. Please indicate details of your experience particularly : in respect of supplies of Laminates to Tea Industry along with supporting documents (only last two years orders to be mentioned) Note : TENDER/QUOTATION will not be accepted without copy of order from reputed Tea Companies evidencing

supply of minimum 10 tons Laminates to any single customer in a particular year (last two years). I/we hereby certify that the particulars furnished by me/us above are true to the best of my / our knowledge and belief and mis-representations of facts will render me/us liable to my/our action as may be deemed fit by Andrew Yule & Co. Ltd. (Tea Division) & have the sole discretion to reject or accept my/our candidature.

(Signature of the Applicant) Office Stamp/Seal.

Place : Date ;

List of Enclosures :

Annexure – II

TENDER FORM


Specification of Material (YULE GOLD / YULE RED)

Laminates specification for both in Pouch form and in Roll form: 12 micron polyester + 12 micron metallised + 37 micron poly (Three layered). Sizes: 500g; 250g; 100g (as per sample)

Specification of Material (CHAI NO. 1)

Laminates specification for both in Pouch form and in Roll form 12 Micron Polyester + 55 Micron White Opaque Poly (Two layered) Sizes: 250g; 100g (as per sample)

(Official Stamp & Signature)

Annexure – III

TENDER FORM


GENERAL TERMS & CONDITION: 1. The materials are to be delivered to warehouse in Kolkata on “Door Delivery” basis. 2. VAT/Sales tax will be paid extra at concessional rate. 3. The rate should remain firm during pendency of the contract. 4. Price escalation clause & price validity period of Laminates

[a] The current Purchase price of Raw Material to be enclosed at the time of submitting ‘Price’ for tender. Original Purchase Invoice of Raw Material is to be submitted. The rates will be valid for 6 months from submission of tender. In case there is a price revision in the raw material rates, fresh documents (Purchase Invoices) against each material to be submitted for verification. Proportionate increase will be considered. Conversion cost will remain the same.

[b] For 3 layered & 2 layered Laminates individual layers’ yield to be mentioned on per Kg. basis at the time of submission of Tender Price and at the time of application for revision.

5. 100% payment will be made within 60 days from the date of receipt of material. 6. Sample should be provided for approval before printing and despatch. 7. Delivery – The delivery schedule are as under:- [a] 100% of our requirement within 10 days to 20 days from date of order. 8. The tenderers are requested to ensure Earnest Money Deposit along with the Tender in the following

manner, which will be converted into Security Deposit for the successful bidder/s and will be released on completion of delivery.

Earnest Money Deposit - Rs. 5,000/-

D/D or Account Payee Cheque favouring Andrew Yule & Co. Ltd.

9. Andrew Yule & Co. Ltd., Tea Division, reserve the right to reject/ split / fragment the job/order without

assigning any reason thereof. However in that event, preference will be given to the lowest bidder towards allocation.

10. On the basis of the specification and the terms indicated, the tenderers should confirm rates in our

prescribed format attached herewith (Annexure – IV).

Signature :

Seal :

Date :

Annexure – IV

PART – II OF TENDER


Price Sheet for Laminates/ Pouches w.e.f. April, 2015.

Brand Laminates 500g 250g 100g YULE RED A. In Roll Form B. In Pouch Form YULE GOLD A. In Roll Form B. In Pouch Form

Brand Laminates 250g 100g YULE CHAI NO. 1 A. In Roll Form B. In Pouch Form

1. VAT/Sales Tax: 2. We confirm our capacity for Season as :

3. Place of dispatch will be from:

4. Enclosed : Documents as desired

Signature :

Seal :

Date :

Tender No: AYCL/TED/Packet Tea/Secondary Bags/03/2015-16 _______________________ _______________________ ________________________ Dear Sir,

Sub : Tender for Poly Liners (Secondary bags for 2 Kgs / 35 Kgs. Packet tea pouches)

We invite a competitive quotation in respect of our requirement of Poly Liners (2Kgs / 35Kgs. secondary bags for packet tea pouches). We enclose herewith a set of tender document, as follows, which may please be returned duly completed in all respect and signed as token of acceptance.


Quotation to be submitted in two parts separately as under: Part – I: Annexure – I; Annexure – II; Annexure – III Part – II: Annexure –IV (Price only) Part – I should be under a separate sealed cover super scribed with the word “Quotation for AYCL/TED/Packet Tea/Secondary Bag/03/2015-16”. Part – II again should be under a separate sealed cover super scribed with the word “Quotation for AYCL/TED/Packet Tea/Secondary Bag/03/2015-16”. Both these separate envelops should be put in one envelop super scribed as “Quotation for Poly Liners (2 Kgs. / 35Kgs. Secondary Bags)”. Your offer must reach our office on or before 23.02.2015 by 3 p.m. 1st part of tender will be opened on 24.02.2015 at 4 p.m. in our office and you may be present in the tender opening in the scheduled date and time. Yours faithfully, Andrew Yule & Co. Ltd. Dy. General Manager (Quality Control & Marketing) Tea Division Encl : As above

Annexure – 1 TENDER FORM

Tender No: AYCL/TED/Packet Tea/Secondary Bags/03/2015-16

General Information



3. Status of the organization : 4. Trade Licence No. (Please attach a photo copy of the licence) : 5. Banker’s name (a) Name of the Bank : (b) Name of the Branch : (c) Address of the Branch : Note : A copy of Banker’s Certificate to be attached. 6. Sales tax Registration No. (a) Central : (b) State / VAT : (Please attach photo copies of Registration Certificate) 7. Whether Registered : as an SSI Unit, if yes, Registration No. 8. Please indicate details of your experience particularly : in respect of supplies Secondary Bags to Tea Industry along with supporting documents (only last two years orders to be mentioned) Note : TENDER/QUOTATION will not be accepted without copy of order from reputed Tea Companies evidencing

supply of minimum 1,00,000pcs. Poly Liners to any single customer in a particular year (last two years). I/we hereby certify that the particulars furnished by me/us above are true to the best of my / our knowledge and belief and mis-representations of facts will render me/us liable to my/our action as may be deemed fit by Andrew Yule & Co. Ltd. (Tea Division) & have the sole discretion to reject or accept my/our candidature.


Place :

Annexure – II

TENDER FORM


Specification of Materials

A. Liner :

Plain polythene liner specification broadly outlined below – • Material:

The polythene should be HMHDPE minimum 150 gauge or 37.5 micron, corresponds to its mass of 34.5 g/sqm ± 10%, made from odour free, food grade virgin material.

• Flat dimension for packing maximum 2 kgs of Packet Tea pouches:

Flat length - 46 cm +/- 2 cm. Flat width - 23 cm +/- 2 cm. Gussets - 18 cm +/- 2 cm on EACH SIDE The above dimensions are inclusive of gusset which will be as per sample. • Sealing: Excepting mouth portion, all sides must be evenly heat sealed. • Sample:

Ø Samples may be verified at our office during working hours. Ø Company’s Logo will be printed in each 2 Kgs. Secondary Bag. There will be small black

“Y” logos right across and on the side which does not have contact with tea and should be “heat treated”

Ø Estimated requirement for the Season – 1.00 Lac pcs. B. Liner :

Plain polythene liner specification broadly outlined below –

• Material:

The polythene should be HMHDPE minimum 150 gauge or 37.5 micron, corresponds to its mass of 34.5 g/sqm ± 10%, made from odour free, food grade virgin material.

• Flat dimension for packing maximum 35kgs of Packet Tea pouches:

Flat length - 92cm +/- 2 cm. Flat width - 82cm +/- 2 cm. Gusset - 20cm +/- 2 cm on EACH SIDE Thickness - 200 Gauze The above dimensions are inclusive of gusset which will be as per sample. • Sealing: Excepting mouth portion, all sides must be evenly heat sealed. • Sample: Samples may be verified at our office during working hours. • Estimated requirement for the Season – 1000pcs.

Annexure – III TENDER FORM


GENERAL TERMS & CONDITION: 1. The materials are to be delivered to warehouse in Kolkata on “Door Delivery” basis. 2. VAT/Sales tax will be paid extra at concessional rate. 3. The rate should remain firm during pendency of the contract. 4. 100% payment will be made within 60 days from the date of receipt of material. 5. Sample should be provided for approval before effecting despatch. 6. Delivery – The delivery schedule are as under:- [a] 100% of our requirement within one week to ten days from date of order. 7. The tenderers are requested to ensure Earnest Money Deposit along with the Tender in the following


Earnest Money - Rs. 3,000/-

D/D or Account Payee Cheque favouring Andrew Yule & Co. Ltd. 8. Decision for awarding contract/job is vested with the Management so as to reject, split / fragment. 9. Andrew Yule & Co. Ltd., Tea Division, reserve the right to fragment the job/order without assigning any

reason thereof. However in that event, preference will be given to the lowest bidder towards allocation. 10. On the basis of the specification and the terms indicated, the tenderers should confirm rates in our prescribed format attached herewith (Annexure – Iv). Signature : Seal : Date :

Annexure – IV



Price Sheet for Poly Liner (Secondary bags for 2kgs / 35Kgs Packet Tea Poly Pouches)

Description Unit Basic Price Poly Liners (Secondary bags for 2 kgs poly pouches) delivered at Kolkata warehouse

Poly Liners (Secondary bags for 2 kgs poly pouches) Size: L: 46 cms +/- 2 cms; B: 23 cms +/- 2 cms; Gusset: 18 cms +/- 2 cms. Logo on 2 Kgs Secondary Bag: Company’s Logo will be printed in each 2 Kgs. Secondary Bag. There will be small black “Y” logos right across and on the side which does not have contact with tea and should be “heat treated”


Description Unit Basic Price Poly Liners (Secondary bags for 35kgs poly pouches) delivered at Kolkata warehouse

Poly Liners (Secondary bags for 35 kgs poly pouches) Size: L: 92cm +/- 2 cm; W: 82cm +/- 2 cm; Gusset : 20cm +/- 2cm Thickness: 200 Gauze


Signature : Seal : Date :

Tender No: AYCL/TED/Packet Tea/Bags/04/2015-16 ________________________ _______________________ ________________________ Dear Sir,

Sub : Tender for Bags & Sacks – for Packet Tea.

We invite competitive “Quotation” in respect of our requirement of Bags & Sacks for packing of Loose & packet teas in poly pouches of 35Kgs, 24kgs & 5kgs during season 2015-16. We enclose herewith a set of tender document, as follows, which may please be returned duly completed in all respect and signed as a token of acceptance.


Quotation to be submitted in two parts separately as under: Part – I Annexure – I; Annexure – II; Annexure – III. Part – II Annexure – IV (Price only) Part – I should be under a separate sealed cover super scribed with the word “Quotation for AYCL/TED/Packet Tea/BAGS/04/2015-16, Part – I”. Part – II again should be under a separate sealed cover super scribed with the word “Quotation for AYCL/TED/Packet Tea/BAGS/04/2015-16, Part – II”. Both these separate envelops should be put in one master envelop super scribed as “Quotation for AYCL/TED/Packet Tea/BAGS/04/2015-16”. Your offer must reach our office on or before 23.02.2015 by 3.00 pm 1st part of tender will be opened on 24.02.2015 at 4.00 pm. Yours faithfully, Andrew Yule & Co. Ltd. Dy. General Manager (Quality Control & Marketing) Tea Division Encl : as above

Annexure – 1

TENDER FORM

(Tender No: AYCL/TED/Packet Tea/Bags/04/2015-16)

General Information


Address Telephone No. Fax No. 3. Status of the organization : 4. Trade Licence No. (Please attach a photo copy of the licence) : 5. Banker’s name (a) Name of the Bank : (b) Name of the Branch : (c) Address of the Branch : Note : A copy of Banker’s Certificate to be attached. 6. Sales tax Registration No. (a) Central : (b) State / VAT : (Please attach photo copies of Registration Certificate) 7. Whether Registered : as an SSI Unit, if yes, Registration No. 8. Please indicate details of your experience particularly : in respect of supplies of P.P. Woven Sacks/Bags to Tea Industry along with supporting documents (only last two years orders to be mentioned) Note : TENDER/QUOTATION will not be accepted without copy of order from reputed Tea Companies evidencing

supply of minimum 20000 pcs. Bags & Sacks to any single customer in a particular year (last two years).

I/we hereby certify that the particulars furnished by me/us above are true to the best of my /our knowledge and belief and misrepresentations of facts will render me/us liable to my/our action as may be deemed fit by Andrew Yule & Co. Ltd. (Tea Division) and have the sole discretion to reject or accept my/our candidature.


Place :

Date ;


Annexure – II TENDER FORM

(Enquiry No: AYCL/TED/Packet Tea/Bags/04/2015-16)

Specification of Material

A. PP WOVEN Bags with Handle, Zipper and Flap (for 24 Kgs Packet Tea)

• Dimension : Length: 22 inches X Gusset: 14 inches X Height: 16 inches • Material : Polypropylene, UV stabilized, Raffia Grade • Weave : 10 x 10 mesh • Denier : 1000g / 9000 meters • External Lamination : 150 gauge polypropylene extrusion coating grade • Finish : Matt (non-slippery, printable) • Handle : Each sack will have two handles at the top (each 17 inches length) • Thread : Garlon PPMF (Polypropylene Multi Filament)

Twin – NW II • Stitching : 12 stitches per decimeter • Weight of Sack : 150g + 5% • General : All material should be ordor free, food grade and virgin. • Printing : As per our design, single colour with non-toxic/ scuff proof ink (as per instruction) • Estimated requirement for the season – Yule Red Brand: 4000 pcs

Yule Gold Brand: 4000 pcs B. Laminated Jute Bags with handle and flap (for 5 kgs Packet Tea)

• Dimension : Length: 13 inches X Gusset: 6 inches X Height: 16 inches • Specification: As per sample. • General : All material should be order free, food grade and virgin. • Printing : As per our design, single colour with non-toxic/ scuff proof ink (as per instruction) • Estimated requirement for the season – Yule Special Brand: 500 pcs

C. Non-Woven Viscose Bags with handle and flap (for 5 kgs Packet Tea)

• Dimension : Length: 13 inches X Gusset: 6 inches X Height: 16 inches • Specification: As per sample. • General : All material should be ordor free, food grade

and virgin. • Printing : As per our design, single colour with non-toxic/ scuff proof ink (as per instruction) • Estimated requirement for the season – Yule Special Brand: 500 pcs

D. 35Kg. P. P. Woven Bags with handle and flap

• Dimension : Length: 21 inches X Gusset: 10 inches X Height: 27 inches • Specification: As per sample. • General : All materials should be odor free, food grade and virgin. • Printing : As per our design, single colour with non-toxic/ scuff proof ink (as per instruction)

• Estimated requirement for the season – 500 pcs

Annexure – III

TENDER FORM

Tender No: AYCL/TED/Packet Tea/Bags/04/2015-16

GENERAL TERMS & CONDITIONS: 1. The materials are to be delivered to warehouse in Kolkata on “Door Delivery” basis. 2. VAT/Sales tax will be paid extra at concessional rate. 3. The rate should remain firm during pendency of the contract. 4. 100% payment will be made within 60 days from the date of receipt of material. 5. Sample should be provided for approval before effecting despatch. 6. Delivery – The delivery schedule are as under:-

[a] 100% of our requirement within one week to ten days from date of order. 7. The tenderers are requested to ensure Earnest Money Deposit along with the Tender in the following


Earnest Money - Rs. 5,000/- D/D or Account Payee Cheque favouring Andrew Yule & Co. Ltd.

8. Decision for awarding contract/job is vested with the Management so as to reject, split / fragment. 9. Andrew Yule & Co. Ltd., Tea Division, reserve the right to fragment the job/order without assigning any

reason thereof. However in that event, preference will be given to the lowest bidder towards allocation. 10. On the basis of the specification and the terms indicated, the tenderers should confirm rates in our

prescribed format attached herewith (Annexure – Iv).

Signature :

Seal :

Date :

Annexure – IV


(Tender No.: AYCL/TED/Packet Tea/Bag/04/2015-16)

Price Sheet for Bags & Sacks

Description Unit Basic Price of Bags & Sacks FOR at Kolkata Warehouse

A. P. P Woven Bags – 24Kgs B. P. P. Woven Bag – 35Kgs. C. Laminated Jute Bags – 5 Kgs D. Non-Woven Viscose Bags – 5 Kgs 1. VAT/Sales Tax:

2. We confirm our capacity for Season as :

Signature :

Seal :

Date :

Tender No: AYCL/TED/Packet Tea/ BUYING AGENT/05/2015-16

________________________ _______________________ ________________________ Dear Sir,

Sub : Tender for Buying Agent

We invite competitive “Quotation” in respect of our requirement of Buying Agent for our Packet Tea Division during season 2015-16. We enclose herewith a set of tender document, as follows, which may please be returned duly completed in all respect and signed as a token of acceptance.

• Annexure – I - General information • Annexure – II - Specification of Work • Annexure – III - General Terms and Conditions • Annexure – IV - Price Sheet

Quotation to be submitted in two parts separately as under: Part – I : Annexure – I; Annexure – II; Annexure – III Part – II Annexure – IV (Price only) Part – I should be under a separate sealed cover super scribed with the word “Quotation for

AYCL/TED/Packet Tea/BUYING AGENT/05/2015-16, Part – I”. Part – II again should be under a separate sealed cover super scribed with the word “Quotation

AYCL/TED/Packet Tea/BUYING AGENT/05/2015-16, Part – II”. Both these separate envelops should be put in one master envelop super scribed as “Quotation for AYCL/TED/Packet Tea/BUYING AGENT/05/2015-16”. Your offer must reach our office on or before 23.02.2015 by 3 p.m. 1st part of tender will be opened on 24.02.2015 at 4 p.m. in our office and you may be present in the tender opening in the scheduled date and time Yours faithfully, Andrew Yule & Co. Ltd. Dy.General Manager (Quality Control & Marketing) Tea Division Encl : as above

Annexure – 1

TENDER FORM

Tender No: AYCL/TED/Packet Tea/BUYING AGENT/05/2015-16

General Information



3. Status of the organization : 4. Trade Licence No. (Please attach a photo copy of the licence) : 5. Banker’s name (a) Name of the Bank : (b) Name of the Branch : (c) Address of the Branch : Note : A copy of Banker’s Certificate to be attached. 6. Sales tax Registration No. (a) Central : (b) State / VAT : (Please attach photo copies of Registration Certificate) 7. Whether Registered : as an SSI Unit, if yes, Registration No. 8. Please indicate details of your experience particularly : in respect of buying for other companies / Brands along with supporting documents (only last two years orders to be mentioned) Note : TENDER/QUOTATION will not be accepted without copy of order from reputed Tea Companies evidencing

appointing of your firm as a Tea Buyer Agent (last two years). I/we hereby certify that the particulars furnished by me/us above are true to the best of my / our knowledge and belief and mis-representations of facts will render me/us liable to my/our action as may be deemed fit by Andrew Yule & Co. Ltd. (Tea Division) & have the sole discretion to reject or accept my/our candidature.


Place : Date ;


Annexure – II

TENDER FORM

Tender No: AYCL/TED/Packet Tea/BUYING AGENT/05/2015-16

GENERAL TERMS & CONDITION:

1. VAT/Sales tax will be paid extra at concessional rate. 2. The rate should remain firm during pendency of the contract. 3. 100% payment will be made within 60 days from the date of receipt of material. 4. Sample should be provided for approval before buying. 5. Decision for awarding contract / job is vested with the Management. 6. Andrew Yule & Co. Ltd., Tea Division, reserve the right to reject, fragment the job / order without assigning

any reason thereof. However, in that event, preference will be given to the lowest Bidder towards allocation. 7. On the basis of the specification and the terms indicated, the tenderers should confirm rates in our

prescribed format attached herewith (Annexure – Iv). We confirm that we have gone through the above carefully and accept the same.

Signature :

Seal :

Date :

Annexure – III

TENDER FORM

(Tender No.: AYCL/TED/Packet Tea/BUYING AGENT/05/2015-16)

Specification of Work

1. As per teas standards / specifications of Company. Agency requires to matching samples.

2. Agent requires to procure select samples from Auction Brokers for tasting and final selection by the Company.

3. Should have tea tasting infrastructure which may be used for selection and making standards by the Company.

4. On receipt of buying instructions by Company, Agents to operate in the Auctions on behalf of the Company as Buyer.

5. On completion of Auction buying, Agents to list details of lots purchased, total quantities bought and averages – standardwise and submit to Company.

6. To collect purchase samples, contract bills, D.O’s and submit hard copies of Purchase List to Company.

7. To follow-up with Company on prompt payment of Brokers.

Annexure – IV


Price Sheet for Buying Agent

(Tender No.: AYCL/TED/Packet Tea/BUYING AGENT/05/2015-16)

Kolkata (%)

1. Commission for purchase of Teas : (in percentage of value per Kg. bought) 2. Vat/Sales Tax/Excise/Service Tax and

Others :

3. We confirm our buying capacity for Season as :

4. Registration Certificate details with various Auction Committees : (Enclo: Photocopy of Registration Certificate)

Signature :

Seal :

Date :

Ref: Tender No. AYCL/TED/Packet Tea/Blending & Packing/06/2015-16

Dear Sirs,

Sub: Tender towards Blending & Packing 2015-16

Tender No: AYCL/TED/Packet Tea/Blending & Packing/06/2015-16 We invite competitive “Quotations” towards Blending & Packing for Season 2015-2016. We enclose herewith a set of tender documents consisting of the following which may please be returned duly completed in all respects/signed and sealed as a token of acceptance.


You are required to submit your quotation in two sealed covers separately for Part-I & Part-II superscribing “Quotation against Tender Enquiry No. AYCL/TED/Packet Tea/Blending & Packing /06/2015-16 Part-I or Part-II”. Both these sealed covers are to be put inside another sealed envelope superscribing “Tender No: AYCL/TED/Packet Tea/Blending & Packing/06/2015-16 Part-I and Part-II”. Your quotation must reach the office of the undersigned on or before 23.02.2015 by 3 p.m. Quotation for Part-I will be opened on 24.02.2015 at 4 p.m. in our office and you may be present in the tender opening in the scheduled date and time Yours faithfully ANDREW YULE & CO. LTD. Dy. General Manager (Quality Control & Marketing) Tea Division

Annexure – 1

TENDER FORM

Tender No: AYCL/TED/Packet Tea/Blending & Packing/06/2015-16

General Information

The applicants are required to furnish full information to the queries included in this form. In giving the particulars, the supporting documents/certificates as called for per queries at places must be tagged with the application for evidencing the information furnished in the application. 1. Name of the firm in full : 2. Address, Telephone No. & Fax No. :


3. Status of the organization : 4. Trade Licence No. (Please attach a photo copy of the licence) : 5. Banker’s name (a) Name of the Bank : (b) Name of the Branch : (c) Address of the Branch : Note : A copy of Banker’s Certificate to be attached. 6. Sales tax Registration No. (a) Central : (b) State / VAT : (Please attach photo copies of Registration Certificate) 7. Whether Registered : as an SSI Unit, if yes, Registration No. 8. Please indicate details of your experience particularly : in respect of Blending & Packing to Tea Company along with supporting documents (only last two years orders to be mentioned) Note : TENDER/QUOTATION will not be accepted without copy of order from reputed Tea Companies. I/we hereby certify that the particulars furnished by me/us above are true to the best of my / our knowledge and belief and mis-representations of facts will render me/us liable to my/our action as may be deemed fit by Andrew Yule & Co. Ltd. (Tea Division) & have the sole discretion to reject or accept my/our candidature.


Place :

Date:

Annexure – II

TENDER FORM

Tender No: AYCL/TED/Packing Tea/BLENDING & PACKING/06/2015-16

GENERAL TERMS & CONDITION:

1. The materials are to be delivered to destinations in Kolkata on ‘Door Delivery’ basis. 2. VAT/Sales tax/Service Tax will be paid extra as applicable. 3. The rate should remain firm during pendency of the contract. 4. 100% payment will be made within 60 days from the date of receipt of material. 5. Sample should be provided for approval before effecting packing and despatch. . 6. Delivery: As per schedule of the Company..

The Tenderers are requested to ensure Earnest Money Deposit alongwith the Tender in the following manner, which will be converted into Security Deposit for the successful Bidders/ and will be released on completion of Delivery. EMD Rs. 5,000/- to be enclosed alongwith Part-I of the Tender documents. DD or A/c. Payee Cheque favouring ANDREW YULE & CO. LTD.

7. Decision for awarding contract / job is vested with the Management. 8. Andrew Yule & Co. Ltd., Tea Division, reserve to right to reject, fragment the job/order without

assigning any reason thereof. However, in the event preference will be given to the lowest bidder.

9. On the basis of specification and terms indicated the Tenderers should confirm rates in our

prescribed attached herewith Annexure – IV.

We confirm that we have gone above carefully and except the same.

Signature :

Seal :

Date :

Annexure – III

TENDER FORM

Tender No: AYCL/TED/Packet Tea/BLENDING & PACKING/06/2015-16

Specification of Work

Collection of teas from different Warehouses after collecting DO’s from Company, blending, packing and despatch as per instruction. 1. Blending & Packing in pouches/laminates/bag in machines and by hand.

500gms/250gms/100gms /35 Kg./ 5 Kg.

2. Blending & Packing by hand in Cartons of sizes: 500gms/250gms/100gms.

3. Blending & Packing by hand in Metal Tin Caddies and Pine Chestlets with shrink wrapping of size: 50gms/100gms/125gms/200gms/250gms.

4. 5 Kg. Paper Sack / Bag Packing. 5. Tea Bag making including printing of tags and laminate pouches for tea bags and packing

them in Tea Bag Cartoons and Master Cartoons. 6. Packing rate to be quoted should be per Kg. except tea Bags which will be per Tea Bag in

Sachet. 7. 2.5 Kgs. Pet Jar packing and stickering.

Annexure – IV

TENDER FORM

PART II of TENDER

Tender No: AYCL/TED/Packing Tea/BLENDING & PACKING/06/2015-16

50gms 100gms 125gms 200gms 250gms 500gms 35Kg. 5Kg. 0.2.5gms 0.2gms 2.5 Kg. Pouch ü ü ü Carton ü ü ü Tin Caddy

ü ü ü ü

Chestlet ü ü Bag ü ü Tea Bag - Double Chamber

ü

Tea Bag - Pyramid

ü

Pet Jar ü

Ø Please indicate screen printing charges per 1000pcs. Pouches Rs. _______

Ø Stamping (Price & Code) charges per 1000pcs. Pouches Rs. _______ Ø Sticker pasting charge per piece Rs. _______

1. VAT/Sales Tax/Excise/Others :

2. We confirm our capacity for season as : :

Signature :

Seal :

Date :

Ref: Tender No. AYCL/TED/Packet Tea/Tin Caddies/07/2015-16

Dear Sirs,

Sub: Tender towards Tin Caddies 2015-16

Tender No: AYCL/TED/Packet Tea/Tin Caddies/07/2015-16 We invite competitive “Quotations” towards Tin Caddies for Season 2015-2016. We enclose herewith a set of tender documents consisting of the following which may please be returned duly completed in all respects/signed and sealed as a token of acceptance.


You are required to submit your quotation in two sealed covers separately for Part-I & Part-II superscribing “Quotation against Tender Enquiry No. AYCL/TED/Packet Tea/Tin Caddies//07/2015-16 Part-I or Part-II”. Both these sealed covers are to be put inside another sealed envelope superscribing “Tender No: AYCL/TED/Packet Tea/Tin Caddies/07/2015-16 Part-I and Part-II”. Your quotation must reach the office of the undersigned on or before 23.02.2015 by 3 p.m. Quotation for Part-I will be opened on 24.02.2015 at 4 p.m. in our office and you may be present in the tender opening in the scheduled date and time Yours faithfully ANDREW YULE & CO. LTD. Dy. General Manager (Quality Control & Marketing) Tea Division Encl: As above.

Annexure – 1

TENDER FORM

Tender No: AYCL/TED/Packet Tea/Tin Caddies/07/2015-16

General Information



3. Status of the organization : 4. Trade Licence No. (Please attach a photo copy of the licence) : 5. Banker’s name (a) Name of the Bank : (b) Name of the Branch : (c) Address of the Branch : Note : A copy of Banker’s Certificate to be attached. 6. Sales tax Registration No. (a) Central : (b) State / VAT : (Please attach photo copies of Registration Certificate) 7. Whether Registered : as an SSI Unit, if yes, Registration No. 8. Please indicate details of your experience particularly : in respect of supplies of Tin Caddies to Tea Company along with supporting documents (only last two years orders to be mentioned) Note : TENDER/QUOTATION will not be accepted without copy of order from reputed Tea Companies evidencing

supply of minimum 20000 pcs Tin Caddies to any single customer in a particular year (last two years). I/we hereby certify that the particulars furnished by me/us above are true to the best of my / our knowledge and belief and mis-representations of facts will render me/us liable to my/our action as may be deemed fit by Andrew Yule & Co. Ltd. (Tea Division) & have the sole discretion to reject or accept my/our candidature.


Place :

Date ;


Annexure – II

TENDER FORM


Specification of Material

[1] SQUARE CADDY – 200GM Height - 110mm (+/- 2mm) Breath - 90mm (+/- 2mm) Length - 90mm (+/- 2mm) Outer lid - 10mm Tight fit Bottom to be crimped and tight fit. [2] SQUARE CADDY – 125GM Height - 90mm (+/- 2mm) Length - 75mm (+/- 2mm) Breath - 75mm (+/- 2mm) Lid - 10mm tight fit

Bottom to be crimped and tight fit. [3] ROUND CADDY 100GM Height - 100mm (+/- 2mm) Dia - 80mm (+/- 2mm) Inner Lid - 10mm Outer Lid - Height 35mm Dia - Tight fit of 80mm Finished Height - 135mm Bottom to be crimped and tight fit [4] ROUND CADDY 50GM Height - 50mm (+/- 2mm) Dia - 40mm (+/- 2mm) Inner Lid Height - 5mm Outer Lid Height - 17.5mm Dia - Tight fit of 40mm Finished Height - 67.5mm [5] TIN PLATE SPECIFICATION FOR ALL CADDIES [a] 0.22mm (+/- 0.03mm) Thickness for all Caddies. [b] Internal Lacquer – Food grade Lacquer properly stoved at 220ºC

[c] Coated with base size special Gold / Black printed as per approved design followed by two coat of varnish for all above Caddies.

Annexure – III

TENDER FORM


GENERAL TERMS & CONDITION: 1. The materials are to be delivered to warehouse in Kolkata on “Door Delivery” basis. 2. VAT/Sales tax will be paid extra at concessional rate. 3. The rate should remain firm during pendency of the contract. 4. 100% payment will be made within 60 days from the date of receipt of material. 5. Sample should be provided for approval before printing and effecting despatch. 6. Delivery – The delivery schedule are as under:- [a] 100% of our requirement within one week to ten days from date of order. 7. The tenderers are requested to ensure Earnest Money Deposit along with the Tender in the following


Earnest Money Deposit - Rs. 3,000/-

D/D or Account Payee Cheque favouring Andrew Yule & Co. Ltd.

8. Decision for awarding contract/job is vested with the Management so as to reject, split / fragment. 9. Andrew Yule & Co. Ltd., Tea Division, reserve the right to fragment the job/order without assigning any

reason thereof. However in that event, preference will be given to the lowest bidder towards allocation. 10. On the basis of the specification and the terms indicated, the tenderers should confirm rates in our

prescribed format attached herewith (Annexure – IV).

Signature :

Seal :

Date :

Annexure – IV



Price Sheet for Tin Caddies

Brand 100g 50g Round Caddy

Brand & Size 125g 200g Square Mim Caddy 2 colour print

Assam Caddy 2 colour print

-

1. VAT/Sales Tax:

2. We confirm our capacity for Season as :

3. Place of dispatch will be from:

Signature :

Seal :

Date :

Ref: Tender No. AYCL/TED/BULK TEA/WAREHOUSING/08/2015-17

Date: ……./……/2015 ______________________ ______________________ ______________________

Sub: Tender towards Warehouses at Kolkata/Siliguri/Guwahati

Tender No.: AYCL/TED/BULK TEA/WAREHOUSING/08/2015-17 We invite your participation in the above Tender. We are attaching a Form (Annexure-I) which may please be returned duly completed in all respects and signed and sealed. You are required to submit the offer in a sealed cover super scribing “Tender No. AYCL/TED/BULK TEA/WAREHOUSING/08/2015-17” and address to –

Dy. General Manager (Quality Control & Marketing), Tea Division

Andrew Yule & Company Limited 8, Dr. Rajendra Prasad Sarani

Kolkata – 700 001.

The bidders are requested to ensure Earnest Money Deposit along with the tender, in the following manner and will be released on signing the contract and submission of Bank Guarantee towards Security Deposit of the same value of EMD. No tenders will be accepted without Earnest Money Deposit.

Estimated Value of Business (Rs./Lakhs)

Earnest Money Deposit (Rs.)

Kolkata Warehouse 50.00 50,000.00 Siliguri Warehouse 13.00 13,000.00 Guwahati Warehouse 14.00 14,000.00

(Demand Draft / Pay Order in the name of “Andrew Yule & Co. Ltd. – Tea Division”, payable at Kolkata) Your offer must reach the office of the undersigned on or before 23.02.2015 by 3 p.m. The Quotation shall be opened on 24.02.2015 at 4 p.m. in our office and you may be present at the Tender opening at the scheduled date and time.

Yours faithfully, ANDREW YULE & CO. LTD.

TEA DIVISION

DY. GENERAL MANAGER (QUALITY CONTROL & MARKETING)

Annexure – 1

TENDER FORM FOR WREHOUSING OF TEAS – SEASON 2015-17

1. Name & Address of Warehouse : 2. Office address with Telephone No. and Fax No. :

3. Banker’s details, address and Certificate (to enclose) : 4. Licence No. of Warehouse with details of location : (attach self-attested photocopy of Licence) 5. Space of Licensed Warehouse : 6. No. of Loading & Unloading points : 7. Labour strength (attach self-attested proof of : Employment) 8. Security Arrangements : 9. Rate with terms and conditions: Attach Current : : Auction Committee’s Tariff Card 10. List of current clients with proof of appointment : 11. Whether GMP/HACCP complaint, if so attach : self-attested photocopy of Certificate 12. Whether there is facility for Export Shipment and blending, if so, quote-rates of palletisation/house

stuffing in containers with all relevant rates in a separate sheet including rates for collection, blending to repacking, marking, palletisation, stretch wrapping and loading in Containers for Exports (including charges for fork lift etc.) -

13. The Earnest Money will have to be submitted alongwith the tenders. 14. The Company reserves the right to accept or reject the offers and also to split / fragment the job

amongst more than one bidder. 15. Please enclose current tariff for Warehousing as released by respective Auction Committee.

Signature :

Seal :

Date :