tender briefing session the development of monitoring and evaluation tool cqo/2013/0004
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Tender Briefing Session The Development of Monitoring and Evaluation Tool CQO/2013/0004. The Development of Monitoring and Evaluation Tool. The Development of Monitoring and Evaluation Tool. The Development of Monitoring and Evaluation Tool. The Development of Monitoring and Evaluation Tool. - PowerPoint PPT PresentationTRANSCRIPT
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Tender Briefing Session
The Development of Monitoring and Evaluation Tool
CQO/2013/0004
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Bid detail:
Tender Name WSP/ ATR 5 year Impact Study
Tender Reference Number
RES/WSP/0411/01
Description WSP/ ATR 5 year Impact Study
Closing Date 04 August 2010
Closing Time 11:00
Compulsory Briefing Session
14 July 2010 at 10:00 at the W&RSETA Head Office
Agenda
1. Welcome and Opening Mushtaq Wajoodeen
2. Overview of Project Andile Sipengane
3. Submission Requirements and Compliance Mushtaq Wajoodeen
4. Q & AAndile Sipengane
& Mushtaq Wajoodeen
5 Closure Mushtaq Wajoodeen
The Development of Monitoring and Evaluation Tool
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Bid detail:
Tender Name WSP/ ATR 5 year Impact Study
Tender Reference Number
RES/WSP/0411/01
Description WSP/ ATR 5 year Impact Study
Closing Date 04 August 2010
Closing Time 11:00
Compulsory Briefing Session
14 July 2010 at 10:00 at the W&RSETA Head Office
Overview of Project Objectives
• Background to Project
• Project Aim
• Scope of Work
• Expected Objectives
The Development of Monitoring and Evaluation Tool
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Bid detail:
Tender Name WSP/ ATR 5 year Impact Study
Tender Reference Number
RES/WSP/0411/01
Description WSP/ ATR 5 year Impact Study
Closing Date 04 August 2010
Closing Time 11:00
Compulsory Briefing Session
14 July 2010 at 10:00 at the W&RSETA Head Office
Background to Project
The Wholesale and Retail Sector Education and Training Authority (W&RSETA) seeks to appoint a service provider to undertake the following deliverables:
• Monitoring and Evaluation Framework• Monitoring and Evaluation Policy• Capacity building of W&RSETA staff• Train-the-trainer guide
A clearly articulated in the NSDSIII that SETA’s must conduct consistent monitoring and evaluation to ensuring a culture of continuous improvement. It is important to evaluate the impact of the initiatives of the strategy and ensure that the programmes provided meet the required quality and relevance. This can be done through an effective monitoring and evaluation system.
The Development of Monitoring and Evaluation Tool
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Bid detail:
Tender Name WSP/ ATR 5 year Impact Study
Tender Reference Number
RES/WSP/0411/01
Description WSP/ ATR 5 year Impact Study
Closing Date 04 August 2010
Closing Time 11:00
Compulsory Briefing Session
14 July 2010 at 10:00 at the W&RSETA Head Office
Project Purpose
The main purpose is to develop a monitoring and evaluation framework for the W&RSETA that will bealigned with best practice.
The Development of Monitoring and Evaluation Tool
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The Development of Monitoring and Evaluation Tool
Scope of Work
The scope of the project includes but not limited to:
1. Establish and package the monitoring and evaluation framework integrating all existing tools, systems and procedures
2. Introduce data collection techniques, formats and guidelines3. Consultation with relevant Business Unit Management (BUM)4. Develop performance indicators in line with best practice5. Develop monitoring, verification and evaluation policy6. Develop monitoring, verification and evaluation reporting tools7. Develop the train-the-trainer guide8. Capacity building of W&RSETA staff
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Bid detail:
Tender Name WSP/ ATR 5 year Impact Study
Tender Reference Number
RES/WSP/0411/01
Description WSP/ ATR 5 year Impact Study
Closing Date 04 August 2010
Closing Time 11:00
Compulsory Briefing Session
14 July 2010 at 10:00 at the W&RSETA Head Office
The Development of Monitoring and Evaluation Tool
Expected Objectives
1. Development of a standardized policy and procedural framework for Monitoring and Evaluation 2. Introduce data collection techniques, formats, templates and guidelines3. Develop monitoring, verification and evaluation framework4. Develop monitoring, verification and evaluation policy5. Develop train-the-trainer guide6. Capacity building of W&RSETA staff7. Provide input into the monitoring and evaluation framework for skills development providers and
assessment centres
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Tender Details
Tender Name The Development of Monitoring and Evaluation Tool
Tender Reference Number CQO/2013/0004
Description The Development of Monitoring and Evaluation Tool
Closing Date 23 August 2013
Closing Time 11:00
Submission Details
The WRSETA Head OfficeThe Executive Manager: SCMRiverside Office Park1303 Heuwel AvenueCnr. Lenchen South and Heuwel AvenuesCenturion
The Development of Monitoring and Evaluation Tool
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Bid detail:
Tender Name WSP/ ATR 5 year Impact Study
Tender Reference Number
RES/WSP/0411/01
Description WSP/ ATR 5 year Impact Study
Closing Date 04 August 2010
Closing Time 11:00
Compulsory Briefing Session
14 July 2010 at 10:00 at the W&RSETA Head Office
Submission Requirements and Compliance Information
• Tender Details
• Tender Evaluation Process
• Standard Documentation
• Evaluation Process and Criteria
• Preference and Price Points
• Presentations
The Development of Monitoring and Evaluation Tool
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Tender Evaluation Process
Phase 1 Administration and Critical Criteria
Phase 2 Technical Evaluation
Phase 3 Pricing and Preference Points
Phase 4 Presentation (If applicable)
Phase 5 Award
Phase 6 Contracting
Phase 7 Notification of Award
Phase 8 Implementation
The Development of Monitoring and Evaluation Tool
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Standard Documentation
Document Description Note
SBD 01 Invitation to Tender Complete in full
SBD 02 Tax clearance requirementsOnly valid original tax clearance certificate acceptable
SBD 04 Declaration of Interest Complete in full
SBD 6.1Preference point claim formB-BBEE Certificate
Complete in fullOriginal or certified valid copy
SBD 08Declaration of bidders past Supply Chain Management Practices
Complete in full
SBD 09 Certificate of Independent Bid Determination Complete in full
TOR Terms of reference Read
EC Evaluation Process and Criteria Read
GCC General Conditions of Contract Initial each page
The Development of Monitoring and Evaluation Tool
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Packaging of Tender Documents for Submission
The following information must be clearly indicated on the envelope in which the Tender is submitted:
• The Tender name and number
• The name of the bidder
• The contact details of the bidder (including the e-mail address)
• Original and Copy
Clearly Indicate the contents of the Envelope / Document Submitted
• Compliance documentation (Separate Envelope / Binded Separately)
• Technical Documentation (Separate Envelope / Binded Separately)
• Price Documentation (Separate Envelope / Binded Separately)
The Development of Monitoring and Evaluation Tool
NB: Non compliance to the above may render your bid as non-responsive
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Number Document Description
1 Compliance Documents
Invitation to tenderValid Original Tax Clearance CertificateDeclaration of InterestPreference Point Claim form and BBBEE certificateDeclaration of past SCM practicesCertificate of Independent Bid DeterminationGeneral Conditions of Contract
2 Technical DocumentsExperience and Expertise Project Management, Methodology and Approach
3 Price DocumentsSchedule A- Scope of workSchedule B- Total Cost
The Development of Monitoring and Evaluation Tool
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Critical Criteria
Bids submitted that do not comply with the following will not be considered for evaluation:
Tax Clearance Certificate • A valid original tax clearance certificate must be submitted
Prescribed / Submission format
• All bids must be submitted on the official (SBD) forms- not re- typed or hand written
• Bids must be submitted in the prescribed format with the requested number of copies with the Technical Document separately submitted from the Compliance and Price Document
Critical and Submission Requirements
The Development of Monitoring and Evaluation Tool
Note: An original or certified valid copy of the B-BBEE Certificate must be submitted
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Critical and Submission Requirements
The Development of Monitoring and Evaluation Tool
Criteria Submission Requirement(s) Critical Criteria
Weight
A) Tax Clearance Certificate/Confirmation of VAT exemption
Original Documentation Y 0
B) Submission of bid documentation in the prescribed format
Please refer to Cover page and guidelines of the bid documentation
Y 0
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The Development of Monitoring and Evaluation Tool
Criteria Submission Requirement(s) Critical Criteria
Weight
C) Experience, Expertise and Capacity Building
Provider must have at least 3 year’s experience in research fraternity in monitoring and evaluation
Proven track record of engagement in similar work
Detailed CV’s of team members, with relevant experience and contactable references
Contactable references with submission of three recommendation letters (within the last three year period)
Proof of capacity to deliver the quality of service on time and good understanding of project management
N 30
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The Development of Monitoring and Evaluation Tool
Criteria Submission Requirement(s) Critical Criteria
Weight
D) Project Management, Approach and Methodology
Detailed project implementation plan (approach, methodology, timeframes, deliverable, resources etc.)
N 70
Technical Evaluation Threshold 80%
Total Score 100
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Pricing
• Detailed cost breakdown structure linked to the implementation plan
• Pricing inclusive of any applicable VAT
The Development of Monitoring and Evaluation Tool
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Presentations
Should presentations be required:
• The necessary invitations will be limited to the shortlisted 3 providers
The Development of Monitoring and Evaluation Tool
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All bidders will be notified of the outcome of this tender
The Development of Monitoring and Evaluation Tool
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All queries must be in writing and directed to:
Fax: 086 506 6986
The Development of Monitoring and Evaluation Tool
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THANK YOU !
The Development of Monitoring and Evaluation Tool