tender notice - day to day maintenace... · 2019-12-24 · page 1 of 22 tender notice (job work...

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Tender Notice

(JOB WORK CONTRACT FOR PROVIDING SERVICES of

Day to Day Civil Maintenance IN the INSTITUTE)

2019-20

भा.कृ.अनु.प. – कपास अनुसंधान संस्थान, नागपुर

पोस्ट बैग नं.2, शंकर नगर पोस्ट ऑफिस नागपुर-४४००१०

ICAR-CENTRAL INSTITUTE FOR COTTON RESEARCH

Post Bag no.2, Shankar Nagar Post Office, Nagpur-440010

ISO 9001 – 2015 Certified

-कार्ाालर्-

खापरी फाटा के पास, पाांजरी वर्ाा रोड, नागपरू, - ४४११०८

(फोन, न.07103&2755/36/38/39 फ़ैक्स, न ; 07103-275529)

Panjari, Near Khapri Phata, Wardha Road, Nagpur 441108

(Tel : 07103-275536, Fax : 07103-275529, EPABX : 07103-275637, 38, 39, 275617)

Website : www.cicr.org.in. E-mail : [email protected]

mailto:[email protected]

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F. No. 01/ME cell/Outsourcing Services/Day to Day Maintenance/2019-20 Dated : 21-12-2019

SUB: TENDER FOR “PROVIDING SERVICES OF DAY TO DAY CIVIL

MAINTENANCE IN THE INSTITUTE AT C.I.C.R. PANJARI, KHAPRI PHATA,

WARDHA ROAD, NAGPUR”.

1. Sealed tenders are hereby invited on behalf of the Director, C.I.C.R. Nagpur for contract

of PROVIDING JOB WORK/SERVICE CONTRACT of Day to Day Civil

Maintenance in Institute at C.I.C.R. Panjari, Khapri Phata, Wardha Road, Nagpur

- 441108. The details of Scope of work, Schedule of requirements and terms &

conditions of the contract are given in the enclosed Annexures.

2. Details of the tender are given below:

CRITICAL DATA SHEET (SECTION)

(TENDER)

TENDER NUMBER F. No. 01/ME cell/Outsourcing Services/Day to Day Maintenance/2019-20

TENDER COST Free of Cost.

DESCRIPTION OF WORK PROVIDING JOB WORK/SERVICE CONTRACT

of Day to Day Civil Maintenance in Institute at

C.I.C.R. Panjari, Khapri Phata, Wardha Road,

Nagpur – 441108

TYPE OF TENDER BID

SUBMISSION START

DATE AND TIME

Two Bid System (Technical & Financial) 23.12.2019 at 12.00 PM onwards

BID SUBMISSION END DATE AND TIME

13.01.2020 up to 04.00 PM

DATE AND TIME OF OPENING OF TENDERS (TECHNICAL BID)

14.01.2020 at 02.30 PM (Tentative)

DATE AND TIME OF OPENING OF TENDERS (FINANCIAL BID)

Will be intimated later.

BID VALIDITY 90 days from the date of Technical Bid opening

EMD Rs.5,000/- (Rupees Five thousand only) in the form of Demand Draft in favour of Director, ICAR-CICR, Nagpur.

EMD VALIDITY 90 days from the date of Technical bid opening SECURITY DEPOSIT (SD) / PERFORMANCE

BOND (PB)

Rs.10,000/- (Rupees Ten Thousand Only) in form of Demand Draft /Bank Guarantee in favour of “Director, ICAR-CICR, Nagpur.

VALIDITY OF SD/PB 60 days after the expiry of the contract

भा. कृ. अ.प. केन्द्रीय कपास अनसुांर्ान सांस्थान पोस्ट बैग सां. 2, शांकरनगर पोस्ट ऑफफस, नागपरु -440 010

ICAR - CENTRAL INSTITUTE FOR COTTON RESEARCH Post Bag No.2, Shankar Nagar P.O., Nagpur -440 010

07103- 275536, 07103-275529 website: www.cicr.org.in, e-mail: [email protected]

ISO 9001:2015 Certified

http://www.cicr.org.in/mailto:[email protected]://www.google.co.in/imgres?imgurl=http://upload.wikimedia.org/wikipedia/en/f/fe/Central_Institute_for_Cotton_Research_(CICR)_Logo.png&imgrefurl=http://en.wikipedia.org/wiki/Central_Institute_for_Cotton_Research&usg=__7DemvuE10bUxMSTWUB0iBaEFkzg=&h=98&w=97&sz=8&hl=en&start=4&zoom=1&tbnid=7bQ9EcnYVyVPWM:&tbnh=81&tbnw=80&ei=t6k0UNmLA4j4rQfxvYHwBg&prev=/images?q=central+institute+for+cotton+research+nagpur+logo&hl=en&sa=X&gbv=2&tbm=isch&itbs=1http://www.google.co.in/imgres?imgurl=http://egranth.ac.in/images/icar-logo.gif&imgrefurl=http://egranth.ac.in/&h=2192&w=1768&sz=115&tbnid=Z8TJ6lVEygIwaM:&tbnh=84&tbnw=68&prev=/search?q=icar+logo&tbm=isch&tbo=u&zoom=1&q=icar+logo&usg=__3CJ5P8r5ijU52ZbWgnpmNxOHNTk=&hl=en-IN&sa=X&ei=66g0UPuyK4zJrAfnrYGQCA&ved=0CCwQ9QEwBg

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Details of tender Tender (Technical & Financial) uploaded on CPP Portal

https://eprocure.gov.in/epublishing/app and cicr website

www.cicr.org.in from 23.12.2019 to 13.01.2020 upto

04.00 PM

3. Scope of the proposed work and other requirements connected to the contract,

including formats of the bids, terms and conditions of the contract, etc. are enclosed to

this Tender Invitation, as per the following details:

3.1 Letter of Invitation ANNEXURE-I

3.2 Scope of Work ANNEXURE-II

3.3 Instructions to Bidders ANNEXURE- III

3.4 Check List for Technical Bid Evaluation ANNEXURE- IV

3.5 Certificate to be given as part of Technical Bid ANNEXURE-V

3.6 Financial Bid ANNEXURE- VI

3.7 Draft Agreement ANNEXURE- VII

4. The entire tender document including all Annexures, except the Financial Bid in

Annexure VI, will be part of the Technical Bid which also must contain the EMD and all

other requisite documents called for in the tender. Both bids (technical and financial) are to

be submitted in single envelop along with EMD must be submitted to CICR, Near Khapri

Phata, Panjari Farm, Wardha Road, Nagpur – 441108 before the last date of submission of

Tender. Special instructions to the Contractors/Bidders for the submission of the bids can be

downloaded from CPP Portal (www.egrocure.gov.in/epublishing /app) and Institute website

www.cicr.org.in.

Yours faithfully,

Sd/-

(A.A. Goswami)

Sr. Administrative Officer

https://eprocure.gov.in/epublishing/apphttp://www.cicr.org.in/http://www.egrocure.gov.in/epublishing%20/app)%20and%20Institute%20website%20www.cicr.org.in.http://www.egrocure.gov.in/epublishing%20/app)%20and%20Institute%20website%20www.cicr.org.in.

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ANNEXURE-I

LETTER OF INVITATION

Dear Tenderer,

Sealed tenders are hereby invited on behalf of the Director, ICAR-Central Institute for

Cotton Research, Nagpur for “providing Services of Day to Day Civil Maintenance in the

Institute at C.I.C.R. Panjari, Khapri Phata, Wardha Road, Nagpur - 441108". The

terms and conditions of the contract are detailed in the tender document. Please submit your

offer if you are in a position to furnish the requisite services in accordance with the

requirements stated in the attached Annexures.

1. An earnest money of Rs.5,000/- (Rupees Five Thousand only) must be deposited in

the form of Demand Draft payable to Director, ICAR-CICR at Nagpur. The particulars of the

earnest money deposited must also be mentioned on the top of the envelope. The agencies

which are exempted from submission of EMD should enclose a valid exemption certificate

to this effect. The Tenders will not be considered if earnest money/exemption certificate is

not deposited with the Tenders. The EMD shall be refunded to unsuccessful firm without

paying any interest by the ICAR.

2. The firm, after submitting tender, will not be permitted to withdraw their offer or

modify the terms and conditions thereof. If the firm fails to observe and comply with the

foregoing stipulation, EMD will be forfeited. In the event of the offer made by the firm not

being accepted, the amount of EMD will be refunded, in the manner prescribed by the

Council.

3. Director, ICAR-CICR, Nagpur reserves the right to reduce or terminate the period of

contract or to extend its duration in the interest of the Institute, for any justifiable reasons,

not mandatory to be communicated to the Tenderer. His decision will be final for any aspect

of the contract and binding on parties. Disputes arising, if any, on the contract will be settled

at his level and will not be referred to arbitration.

4. Acceptance of the offer will be communicated by email/ fax/ letter or any other form

of communication. Formal letter of acceptance and work order of the Tenders will be

forwarded as soon as possible, but the earlier instructions in the email/ fax/ letter should be

acted upon immediately. Essential documents required for technical evaluation of bids are

detailed in Annexure-IV.

Yours faithfully,

Sd/-

(A.A. Goswami)

Sr. Administrative Officer

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ANNEXURE-II

SCOPE OF WORK

S.N. Description

1. Removing & P/F ½” Brass/ Steel short/Long body Bib Cock of approved quality with all fittings/complete

2. Removing & P/F 1/2” Brass/Steel pillar cock of approved quality with all fitting/complete

3. Removing & P/F ½” Brass/steel stop cock of approved quality with all fittings/complete

4. Removing & P/F reducing sockets G.I of different sizes with all fittings/complete

5. Removing & P/F reducing sockets CPVC of different sizes with all fittings/complete

6. Removing & P/F west pipe line for basin with all fittings/complete

7. Removing & P/F of laboratory tap (Three way opening) with all fittings complete

8. Removing & P/F of connector pipe with all fittings/complete

9. Removing & P/F GI/Brass Unions ½”, 1”, 2”, 3”with all fittings/complete

10. P/F of connector pipe with all fittings/complete

11. P/F of new 1”, 2”, 3” drain pipe (PVC) with all fittings/complete

12. Removing & P/F of G.I Socket of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

13. P/F of CPVC Socket of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

14. Removing & P/F of G.I Elboue of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

15. P/F of CPVC Elboue of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

16. Removing & P/F of G.I. Nipple of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

17. P/F of CPVC Nipple of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

18. P/F of new 1”, 2”, 3” 4” drain pipe (UPVC) with all fittings/complete

19. Removing & P/F of old 1”, 2”, 3” drain pipe (PVC)

20. P/F plastic float ball with all fittings/complete

21. Removing & P/F ½’, 1”, 2”,3” Brass ball Valve of approved quality with all fittings with all fittings/complete

22. P/F ½”, 1”, 2”, 3” Gun Metal gate with C. I wheel of approved quality (Screwed end) with all fittings/complete

23. P/F Rubber bidding for glass for window, door etc

24. P/F ½”, 1”, 2”,3” CPVC ball Valve of approved quality with all fittings/complete

25. Removing & P/F ½”, 1”, 2” ,3’ Brass Ball cock of approved quality with all fittings/complete

26. P/F ½”, 1”, 2” ,3” CPVC Ball cock of approved quality with all fittings

27. P/F washer of sizes ½”, 1’, 2”

28. Removing & P/F of SS Sink (22”x 16”, 24”x 18” etc.) with all fittings/complete

29. Removing & P/F new wash basin size (18” x 14” , 20”x 16”, 22”x 18” etc) including all fittings/complete (all type)

30. Removing & P/F new Western Toilet including all fittings/complete

31. Cleaning of main hole including removing of sludge etc. any size and depth (all type)

32. Cleaning of chocked sewer line start from WC to septic tank and bathroom to nahani trap out side the building

33. Removing & P/F new Indian toilet seat (18”, 22”) including all fittings/complete

34. Removing & P/F new gents Urinals (standard size) including all fittings/complete

35. P/F wood bidding for doors 4”wide

36. Repairing of window including all fittings/complete

37. Removing & P/F of new ISI marked flush door/ laminated with frame of 1st class wood 2”, 3” thick with all hinges, nut bolt screw etc with all fittings/complete

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38. Removing & P/F of 4mm, 5 mm, 6mm plain glass including all fittings/complete on windows

39. P/F of Tower bolt (Barrel type) 250 x10 mm, 150 x 10mm, 100 x 10mm with all fittings/complete

40. P/f of all drop with all fittings/complete

41. P/F of Aluminum and other all types of handle ISI marked with all fittings/complete

42. P/F of latches with all fittings/complete

43. P/F of G.I. Jali for nahani trap with all fittings/complete

44. P/F of coupling to basin with all fittings/complete

45. P/F of Cistern (10 litrs capacity) with all fittings/complete

46. Removing & P/F of ½‘’, 1’’, 1.5’’, 2’’, 3’’ G.I. pipe with all fittings/complete at ground, 1

st, 2

nd, 3

rd floors

47. Removing & P/F of ½”, 1’’, 1.5’’, 2’’, 3’’ new CPVC pipe with all fittings/complete at ground, 1

st, 2

nd, 3

rd floors

48. Removing & P/F of 24/30/36 mm wood door with wood frame with all fittings/complete

49. Removing by scrapping with sand paper and preparing smooth surface and then White wash Oil bond distemper to existing wall 2/more coats with smooth complete

finish as required

50. Repairs to plaster of thickness 12mm to 20mm with cement mortar 1:4

51. P/F of 2 mm putty for preparation of smooth surface (Birla white)

52. Applying exterior (Asian/Snowcem) paint 2/more coats with complete finish

53. P/F of Bathroom/Toilet doors (PVC) including all fittings/complete

54. P/F S.S. Jali to existing window including all fittings/complete

55. Scraping of upper crust/layer of damp wall

56. Application of water proofing chemicals on roof /wall/floor

57. Cement concrete flooring 1:2:4 finished with floating coat of neat finish

58. Removing & P/F of All size Tile fitting on wall/floor at ground, 1st, 2nd and 3rd floor including all fittings/complete.

59. Providing synthetic enamel paint snowsem /Asian to furniture, almirah, equipments etc with smooth finish complete work.

60. Providing RCC cover for manhole sewerage line chamber required size after inspection including all fittings/complete

61. Removing & P/F of POP including all fittings/complete

62. Removing/cutting of old iron window/aluminum window

63. Repairing and fixing of existing wooden doors to make it functional, operational and lockable.

64. Repairing of False ceiling

65. P/F of vitrified tiles 2 ft.X 2 ft. with complete work

66. P/F glazed tiles 1 x 1 ft. with complete work

67. P/F glazed tiles 2 x1 ft. with complete work

68. Mirror in toilets 1.5 ft X 2 ft. with complete work

69. Total cleaning of Overhead Water Tank (any height), draining out water, scraping of fungus by cloth, washing by clean water, final wash by bleaching powder (once in

three months)

70. Cleaning and repairing of Vanishing Blinds/Window

71. P/F of Tin Sheet/Poly sheet/ Profile Sheet shed including all materials with complete work

72. Raising of Brick work at ground, 1st, 2nd, 3rd floor with complete work

73. Digging of soil 1 x 1ft., 1 x 2 ft., 1 x 3 ft, 2 x 3 ft. with complete work

74. Repairing, Oiling and greasing of rolling shutter to make it smooth functioning with complete work(All Sizes)

75. Dismantling of Aluminum, wooden, glass, iron structures

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76. Removing & P/F of TEE of G.I. ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

77. Removing & P/F of TEE of CPVC ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

78. P/F of Cement Pole with 4 iron rods inside with all fittings/complete Height Thickness

a) 5 ft. x 3”, b) 5 ft. x 3.5” c) 5 ft. x 4” d) 6 ft. x 3” e) 6 ft. x 3.5” f) 6 ft. x 4” g) 7 ft. x 3” h) 7 ft. x 3.5” i) 7 ft. x 4”

79. Removing & P/F of G.I. reducer 3”x 2”, 3”x 1”, 2”x 1” with all fittings/complete

80. Removing & P/F of G.I. MT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

81. Removing & P/F of CPVC MT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

82. Removing & P/F of G.I. FT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

83. Removing & P/F of CPVC FT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

84. Removing & P/F of CPVC reducer 3”x 2”, 3”x 1”, 2”x 1” with all fittings/complete

85. P/F Stone machinery work with complete work

86. P/F Spray painting of racks, almirah etc. with smooth finish complete work

87. Removing & P/f of drainage panel ( 2’’x1’’ Aluminum pipe frame with Laminated sheet)

88. P/F of RCC concreting work including reinforcement of metal bar.

89. P/f of granite top with molding work.

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ANNEXURE- III

INSTRUCTIONS TO BIDDERS

1. The tender is in two parts i.e. (1) Technical Bid and (2) Financial Bid. These bids duly

filled shall be submitted offline.

The two separate bids shall contain information as under:-

(a) Technical Bid: This shall contain the entire tender document, except Annexure-

VI, which relates to the Financial Bid, with each page signed with the Rubber Stamp of the

Bidder. This will also enclose the copy of Earnest Money Deposit (EMD) amounting to Rs.

5,000/- (Rupees Five thousand only) and Bank Guarantee should be drawn in favour of

Director, ICAR-CICR payable at Nagpur from any of the Scheduled Commercial Bank. All

other required supportive documents towards eligibility and experience criteria as mentioned

in ANNEXURE –IV shall be submitted. No price shall be mentioned in this document

anywhere. If price is mentioned in the technical bid, the offer is liable to be rejected. (b) Financial Bid : This shall contain the schedule of rates duly filled and signed in the

prescribed formats i.e. Annexure VI.

No conditional bid will be accepted. The EMD will be refunded to the unsuccessful bidders

as soon as practicable after a decision has been taken on the Tender and to the successful

bidders after furnishing the required security deposit for the contract.

The tender must be in the prescribed formats only and shall be accompanied with all other

necessary documents. The amount to be charged has to be indicated in Indian Rupees both in

words and figures (in the prescribed proforma of Financial Bid) and there shall be no

correction or overtyping etc. The offers with any corrections/deviation in prices either in

words/figures shall be summarily ignored. The conditional offer (s) shall, in no case, be

accepted.

2. The financial bid will be opened only for those bidders who will be technically

qualified in technical bid. CICR reserves the right to reject all or any of the quotations, and

decision of the Director, ICAR-CICR in the matter shall be final and binding. 4. The successful bidder shall have to deposit of Bank Guarantee/D.D. Rs. 10,000/- (Ten

Thousand only) as performance security within 15 days after notification of award.

5. No interest on Security Deposit and earnest money deposit shall be paid by the Institute

to the tenderer.

6. The firm is being permitted to give tenders in consideration of the stipulations on the

his part that after submitting his tenders, he will not resile from his offer or modify the terms

and conditions thereof. If the tenderer fail to observe and comply with the foregoing

stipulation the EMD will be forfeited by the Institute. In the event of the offer made by the

tenderer not being accepted, the amount of earnest money deposited by the tenderer will be

refunded to him, in the manner prescribed by Institute.

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7. The performance security shall be valid till all contractual obligations are fulfilled by

the firm. The same shall stand forfeited in case of cancellation of the contract for any breach

of contract or for any deficiency in the performance noticed during the currency of the

contract.

8. The tenderer is liable to be ignored if complete information as required is not given

therein or if the particular asked for in the schedules to the tenders is not fully filled in.

Person signing the tenders or other documents must ensure that he is an authorized person on

behalf of the firm to do so. The person signing the tenders form or any other documents

forming part of the contract on behalf of another shall be deemed to warranty that he has

authority to bind such other and if, on enquiry it appears that the person so signing had no

authority to do so, the Institute shall without prejudice to other civil and criminal remedies

cancel the contract and hold the signatory liable for all costs and damages. Each page of the

tenders and the schedules to the tenders and annexure, if any, should be signed by the

tenderer.

9. Acceptance by the Institute will be communicated by FAX, email, express letter or any

other form of communication. Formal letter of acceptance and work order of the Tenders

will be forwarded as soon as possible, but the earlier instructions in the FAX, email/Express

letter etc. should be acted upon immediately.

10. Details of essential documents required for Technical evaluation of bids are provided

in Annexure-IV.

11. The contract shall normally be awarded for a period of one year from the date of

award or any shorter period that may be decided by the Institute. The Contract will be strictly

monitored as per Scope of work given in Annexure II in respect of minimum standard

defined in the said Annexure. In case any shortcomings or deficiencies are noticed during the

currency of contract period or any other contractual dispute, the contract can be terminated

giving by giving one month notice. The decision of Director, ICAR-CICR in this regard shall

be final and binding.

14. The contract can be extended for further period of two more years on year to year

basis subject to satisfactory performance of the firm.

15. If the contract is terminated on the grounds of glaring shortcomings or deficiencies

during the currency of its tenure including extended tenure, if any, the Institute shall have all

rights to make suitable alternative arrangements for a period of 45 days from the date of such

termination or till a new tender is finalized whichever is earlier and the difference in cost, if

any, will be borne by the agency/contractor.

16. The rates quoted by the Agency shall be fixed for the period of the contract and no

request for any change/ modification shall be entertained before expiry of the period of the

contract.

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17. It shall be the responsibility of the firm to comply with all the provisions of Acts,

statutory requirements and Government instructions. If any statutory provision of any statute

is violated in general concerning the work force employed and in regard to welfare of the

personnel engaged for the work in particulars, then the performance security will be

confiscated and firm will be blacklisted.

18. The personnel deployed by the agency/ contractor should not have any police

records/criminal cases against them. The agency/ contractor should make adequate enquiries

about the character and antecedents of the persons whom they are deploying. The service

provider will provide the duly filled police verification form of the personnel to Institute

within fifteen days of award of contract.

21. Employees for the contractor shall be of good character. Service provider shall ensure

proper conduct of its personnel in office premises, and enforce prohibition of consumption of

alcoholic drinks/drugs, chewing of pan/gutka, smoking, using speakers for listening to music

and loitering without any work. The workers should not be below the age of 18 years. The

Institute reserves the right to ask and requires the contractor to remove any person deployed

by him without assigning any reasons/notice. If any employee of the Agency/Contractor is

found misbehaving with the Institute staff or other staff of agencies working in Institute

Campus, the agency/contractor shall immediately withdraw such employees forthwith at

their own risk and responsibility..

22. The service provider shall replace immediately any of its personnel, if not

unacceptable to Institute because of security risk, incompetence, conflict of interests and

breach of confidentiality or improper conduct upon receiving a written notice from any staff

of the Institute.

23. That no right, much less a legal right shall vest in the contractor workers to claim/have

employment or otherwise seek absorption in the Institute nor the contractor workers shall

have any right whatsoever to claim the benefits and/ or emoluments that may be permissible

or paid to the employees of the Institute. The worker will remain the employees of the

agency/contractor and will be solely responsibility of the agency to make it clear to their

worker before deputing on work at Institute. There is no master and servant relationship

between the employees of service provider and Institute and further that the said personnel of

service provider shall not claim for any employment or absorption in Institute by virtue of

their engagement for this work.

24. The service provider's personnel shall not claim any benefit/ compensation/

regularization/ absorption of services from the Institute under the provision of Govt. Rules.

Undertaking from the persons to this effect shall be required to be submitted by the service

provider to Institute.

25. The damage caused, if any, to Institute property through acts of the firm and/or by its

workers shall be made good by the agency and decision of Institute in this regard shall be

final/binding. In case of any dereliction of duty, gross neglect and unintended damage caused

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by contractor or its staff or otherwise any harm done to Institute, its properties, designated

officials or other employees, the contractor shall be liable to make good loss or pay

compensation, refund expenditure on legal/judicial proceeding as well as pay penalty which

the Director, ICAR-CICR may deem fit.

26. The contractor shall keep himself fully informed of all acts and laws of the Central

and State Government, all orders, decrees of statutory bodies, tribunals having jurisdiction or

authority, which in any manner may affect their engaged or employed staff and anything

related to carry out the work.

27. All rules & regulations & bye-laws laid down by the local bodies and any other

statutory bodies shall be adhered to, by the contractor, during the execution of work.

28. The contractor shall be responsible for all injury and accident to persons employed by

him while on duty. It is desirable that all employees are covered under an insurance cover

and as per various acts and laws governing the same.

29. In the event of any loss being occasioned to Institute on account of negligence of duty

by Agency/Contractor's employees, the Agency/Contractor shall make good the loss

sustained to Institute either by replacement or on payment by adequate compensation.

30. The Agency/Contractor shall not appoint Sub-Contractor to carry out any obligation

under the contract and under such case agreement will be declared as void and such act of

contractor will be taken as breach of Contract and resultantly his Security Deposit shall be

forfeited and contract shall be terminated.

31. The Agency/Contractor shall abide by all laws of the land including Labour Laws,

Company Act, tax deduction liabilities, welfare measure of its employees and all other legal

obligations in such cases and are not essentially enumerated and defined herein, whatsoever.

35. Director, ICAR-CICR reserves the right to reduce or terminate the period of contract

or to extend its duration in the interest of the Institute for any justifiable reasons, not

mandatory to communicate to the tenderer. Any dispute arising out of and in relation to this

agreement shall be referred the Director, ICAR-CICR. His decision will be final and binding

on the contractor.

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36. Duration of Contract:- The duration of the contract shall be initially for one year and

extendable up to maximum two years (Total 03 years) on year to year basis on same rate,

terms & conditions if the performance of agency is found satisfactory. The contract can be

terminated even earlier by giving two months prior notice by either party in writing on

account of any of the following reasons: i) On account of unsatisfactory performance ii) breach of contract clauses(s) iii) Persistently neglecting to carry out his obligations under the contract 37. The contractor shall have no claim to compensation for any loss sustained by him by

reasons of having employed personnel or purchased machines and material for the work.

38. All the fuel, consumables, repair and maintenance etc. required for carrying out the

work shall be arranged by the agency itself and no extra payment on this account shall be

made to the agency/contractor.

39. No accommodation for the workers will be provided by the Institute.

40. Night stay inside the Institute premises is not permissible under any circumstances.

41. The contractor shall make his own transportation arrangements for all the required

materials to site of works and disposal of any waste material. No extra charges will be paid

by the Institute.

42. In case, if any materials of Institute are damaged due to misuse or mishandling or

carelessness by the Contractor or his employees, the Contractor will immediately inform the

Caretaker. In such a case, the Contractor will be liable to replace the item at his own cost. Or

else, Institute shall have the right to recover the loss from the contractor's monthly bill. The

decision of the Institute will be final.

43. The Institute’s premises are the property of the CICR and the Contractor is only

permitted to manage the premises as long the Contract remains valid. Whenever the contract

is terminated or the contract is concluded and Institute decides that the Contractor should not

be allowed to run the service, the Institute will be entitled to restrain the Contractor from

entering the campus.

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ANNEXURE- IV Checklist for Technical Bid Evaluation Sr. Documents (Strictly as per details below) Yes/No Page

No Number 1. Registration certificate of the firm under the Central

Government/ State Government for providing such services.

2. Certified Financial Statement of the firm for last 3 years (2016-

17 to 2018-19) with minimum turnover not less than Rs. 10.00

lakh each financial year duly certified by Chartered Accountant.

Financial year Turn-over

2016-17

2017-18

2018-19 3. Last three years (2016-17 to 2018-19) continuous experience of

the firm in the field of providing such services in Central

Govt. establishments/Autonomous bodies of Govt. of India/

Corporations of Govt. of India/reputed public or private

organizations.

4. Duly certified copies of the satisfactory services where the

Tenderer is providing the services for the last 3 years (2016-17

to 2018-19).

5. Self certified a copy of a valid GST registration and PAN Card

copy 6. Certificate by the agency as per the format prescribed in

Annexure- V

7. Bid security (EMD) of Rs. 5,000/-(Rupees Five thousand) in the

form of Demand Draft/Bank Guarantee issued by any

nationalized/ scheduled commercial bank is favour of Director,

ICAR-CICR, payable at Nagpur

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ANNEXURE- V

CERTIFICATE TO BE GIVEN ON LETTER HEAD AS PART OF TECHNICAL BID)

To Director,

ICAR-Central Institute for Cotton Research,

Near Khapri Phara, Panjari Farm,

Wardha Road, Nagpur - 441108.

Sir,

It is confirmed that I/we have fully understood the scope of work and all other requirements

for PROVIDING JOB WORK/SERVICE CONTRACT of Day to Day Civil maintenance in

Institute at C.I.C.R. Panjari, Khapri Phata, Wardha Road, Nagpur - 441108

1. I have understood the total quantum of work by going through the tender document

and/by visiting the campuses. I/We gathered all information needed to understand the

requirement of this service contract as per the given details in the prescribed Annexures of

the Tender documents.

2. I/We have hereby agree to the Terms and Conditions of the Contract as detailed in the

tender documents and if given an opportunity to provide services, then agree to execute an

agreement as per prescribed proforma given in Annexure VII. 3. I/We undertake that the documents enclosed herewith are genuine and no material/facts

have been concealed or suppressed. 4. I/ We undertake that there are not any legal suit/criminal case pending against our firm

for violation of EPF/ESI, Minimum wages Act or other laws. And there is no criminal/ legal

suit pending or contemplated against us. 5. I/ We are not blacklisted by any Central/ State Government organization in the field of

providing service contract for the Maintenance of Landscape and Horticultural features. 6. We also understand that the contract is liable to be cancelled if found to be obtained

through fraudulent means or by concealment of information/facts. 7. This offer is made to be valid for acceptance by ICAR within 90 days from the date of

opening of the technical bid.

(Signature of authorized representative of the firm) Stamp/Seal of the firm

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ANNEXURE - VI

FINANCIAL BID

Last date of submission of bid :- 13.01.2020 at 4.00 P.M. Date of opening of tender (Technical Bid) 14.01.2020 at 2.30 P.M.

(At Central Institute for Cotton Research, Near Khapari, Phata, Panjari Farm, Wardha Road,

Nagpur - 441108) To

Director,

ICAR-Central Institute for Cotton Research,

Near Khapri Phara, Panjari Farm,

Wardha Road, Nagpur - 441108.

Sir,

I/We wish to submit our tender for Job work I service contract for the PROVIDING JOB

WORK/SERVICE CONTRACT of Day to Day Civil maintenance in Institute at C.I.C.R.

Panjari, Khapri Phata, Wardha Road, Nagpur – 441108 on the following rates :

We have carefully read the terms and conditions of the quotation and are agreed to abide by

these in letter and spirit.

Signature ...... .....:...................... Name & Address of the Firm .................................. Telephone No. .................................................... Moblie No.......................................................... Email: ..................................................................

(Firm's Seal)

S.No. Particulars Unit Qty. Amount (Rs.)

1. Removing & P/F ½” Brass/ Steel short/Long body Bib Cock of approved quality with all

fittings/complete

No 01

2. Removing & P/F 1/2” Brass/Steel pillar cock of approved quality with all fitting/complete

No. 01

3. Removing & P/F ½” Brass/steel stop cock of approved quality with all fittings/complete

No. 01

4. Removing & P/F reducing sockets G.I of different sizes with all fittings/complete

No. 01

5. Removing & P/F reducing sockets CPVC of different sizes with all fittings/complete

No. 01

6. Removing & P/F west pipe line for basin with all fittings/complete

No. 01

7. Removing & P/F of laboratory tap (Three way opening) with all fittings complete

No 01

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8. Removing & P/F of connector pipe with all fittings/complete

No 01

9. Removing & P/F GI/Brass Unions ½”, 1”, 2”, 3”with all fittings/complete

No. 01

10. P/F of connector pipe with all fittings/complete No. 01

11. P/F of new 1”, 2”, 3” drain pipe (PVC) with all fittings/complete

sq.m

t.

Per

12. Removing & P/F of G.I Socket of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete.

No. 01

13. P/F of CPVC Socket of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

No. 01

14. Removing & P/F of G.I Elboue of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

No. 01

15. P/F of CPVC Elboue of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

No. 01

16. Removing & P/F of G.I. Nipple of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

No. 01

17. P/F of CPVC Nipple of size ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

No. 01

18. P/F of new 1”, 2”, 3” 4” drain pipe (UPVC) with all fittings/complete

R

Mtr.

Per

19. Removing & P/F of old 1”, 2”, 3” drain pipe (PVC)

sq.m

t.

Per

20. P/F plastic float ball with all fittings/complete No. 01

21. Removing & P/F ½’, 1”, 2”,3” Brass ball Valve of approved quality with all fittings with all

fittings/complete

No. 01

22. P/F ½”, 1”, 2”, 3” Gun Metal gate with C. I wheel of approved quality (Screwed end) with all

fittings/complete

No. 01

23. P/F Rubber bidding for glass for window, door etc sq.mt.

Per

24. P/F ½”, 1”, 2”,3” CPVC ball Valve of approved quality with all fittings/complete

No. 01

25. Removing & P/F ½”, 1”, 2” ,3’ Brass Ball cock of approved quality with all fittings/complete

No. 01

26. P/F ½”, 1”, 2” ,3” CPVC Ball cock of approved quality with all fittings

No. 01

27. P/F washer of sizes ½”, 1’, 2” No. 01

28. Removing & P/F of SS Sink (22”x 16”, 24”x 18” etc.) with all fittings/complete

No. 01

29. Removing & P/F new wash basin size (18” x 14” , 20”x 16”, 22”x 18” etc) including all

fittings/complete (all type)

No. 01

30. Removing & P/F new Western Toilet including all fittings/complete

No. 01

31. Cleaning of main hole including removing of sludge etc. any size and depth (all type)

No. 01

32. Cleaning of chocked sewer line start from WC to septic tank and bathroom to nahani trap out side

the building

No. 01

33. Removing & P/F new Indian toilet seat (18”, 22”) including all fittings/complete

No. 01

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34. Removing & P/F new gents Urinals (standard size) including all fittings/complete

No. 01

35. P/F wood bidding for doors 4”wide No 01

36. Repairing of window including all fittings/complete

No 01

37. Removing & P/F of new ISI marked flush door/ laminated with frame of 1

st class wood 2”, 3” thick

with all hinges, nut bolt screw etc with all

fittings/complete

No. 01

38. Removing & P/F of 4mm, 5 mm, 6mm plain glass including all fittings/complete on windows

sq.

mt.

per

39. P/F of Tower bolt (Barrel type) 250 x10 mm, 150 x 10mm, 100 x 10mm with all fittings/complete

No 01

40. P/f of all drop with all fittings/complete No 01

41. P/F of Aluminum and other all types of handle ISI marked with all fittings/complete

42. P/F of latches with all fittings/complete No 01

43. P/F of G.I. Jali for nahani trap with all fittings/complete

No 01

44. P/F of coupling to basin with all fittings/complete No 01

45. P/F of Cistern (10 litrs capacity) with all fittings/complete

No 01

46. Removing & P/F of ½‘’, 1’’, 1.5’’, 2’’, 3’’ G.I. pipe with all fittings/complete at ground, 1

st, 2

nd,

3rd

floors

Rmt. Per

47. Removing & P/F of ½”, 1’’, 1.5’’, 2’’, 3’’ new CPVC pipe with all fittings/complete at ground,

1st, 2

nd, 3

rd floors

Rmt. Per

48. Removing & P/F of 24/30/36 mm wood door with wood frame with all fittings/complete

Sq

mtr.

Per

49. Removing by scrapping with sand paper and preparing smooth surface and then White wash Oil

bond distemper to existing wall 2/more coats with

smooth complete finish as required

Sq

mtr

Per

50. Repairs to plaster of thickness 12mm to 20mm with cement mortar 1:4

Sq

mtr

Per

51. P/F of 2 mm putty for preparation of smooth surface (Birla white)

Sq

mtr

Per

52. Applying exterior (Asian/Snowcem) paint 2/more coats with complete finish

Sq

mtr

Per

53. P/F of Bathroom/Toilet doors (PVC) including all fittings/complete

Sq

mtr

Per

54. P/F S.S. Jali to existing window including all fittings/complete

Sq

mtr

Per

55. Scraping of upper crust/layer of damp wall Sq.mtr.

Per

56. Application of water proofing chemicals on roof /wall/floor

Sq.

mtr.

Per

57. Cement concrete flooring 1:2:4 finished with floating coat of neat finish

Sq

mtr

Per

58. Removing & P/F of All size Tile fitting on wall/floor at ground, 1

st, 2

nd and 3

rd floor including

all fittings/complete.

Sq.

mtr.

Per

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59. Providing synthetic enamel paint snowsem /Asian to furniture, almirah, equipments etc with smooth

finish complete work.

Sq

mtr

Per

60. Providing RCC cover for manhole sewerage line chamber required size after inspection including

all fittings/complete

Lum

p-

sum

---

61. Removing & P/F of POP including all fittings/complete

Sq.

mtr.

Per-

62. Removing/cutting of old iron window/aluminum window

No. 01

63. Repairing and fixing of existing wooden doors to make it functional, operational and lockable.

No. 01

64. Repairing of False ceiling Sq. mtr

Per

65. P/F of vitrified tiles 2 ft.X 2 ft. with complete work

Sq.

mtr

Per

66. P/F glazed tiles 1 x 1 ft. with complete work Sq mtr

Per

67. P/F glazed tiles 2 x1 ft. with complete work Sq mtr

Per

68. Mirror in toilets 1.5 ft X 2 ft. with complete work No. 01

69. Total cleaning of Overhead Water Tank (any height), draining out water, scraping of fungus by

cloth, washing by clean water, final wash by

bleaching powder (once in three months)

100

cu

ft.

per

70. Cleaning and repairing of Vanishing Blinds/Window

No Per

71. P/F of Tin Sheet/Poly sheet/ Profile Sheet shed including all materials with complete work

Sq

mt.

per

72. Raising of Brick work at ground, 1st, 2nd, 3rd floor with complete work

Sq.

Mt.

per

73. Digging of soil 1 x 1ft., 1 x 2 ft., 1 x 3 ft, 2 x 3 ft. with complete work

Cu

mt.

per

74. Repairing, Oiling and greasing of rolling shutter to make it smooth functioning with complete

work(All Sizes)

No. 01

75. Dismantling of Aluminum, wooden, glass, iron structures

Sq.

mtr.

Per

76. Removing & P/F of TEE of G.I. ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

No. 01

77. Removing & P/F of TEE of CPVC ½”, 1”, 1½” 2”, 2½”, 3” with all fittings/complete

No. 01

78. P/F of Cement Pole with 4 iron rods inside with all fittings/complete

Height Thickness

j) 5 ft. x 3”, k) 5 ft. x 3.5” l) 5 ft. x 4” m) 6 ft. x 3” n) 6 ft. x 3.5” o) 6 ft. x 4” p) 7 ft. x 3” q) 7 ft. x 3.5” r) 7 ft. x 4”

No.

No.

No.

No.

No.

No.

No.

No.

No.

01

01

01

01

01

01

01

01

01

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79. Removing & P/F of G.I. reducer 3”x 2”, 3”x 1”, 2”x 1” with all fittings/complete

No. 01

80. Removing & P/F of G.I. MT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

No. 01

81. Removing & P/F of CPVC MT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

No. 01

82. Removing & P/F of G.I. FT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

No. 01

83. Removing & P/F of CPVC FT Size ½”, 1”, 1½”, 2”,3” with all fittings/complete

No. 01

84. Removing & P/F of CPVC reducer 3”x 2”, 3”x 1”, 2”x 1” with all fittings/complete

No. 01

85. P/F Stone machinery work with complete work Sq. mtrs.

per

86. P/F Spray painting of racks, almirah etc. with smooth finish complete work

Sq.

mtrs.

Per

87. Removing & P/f of drainage panel ( 2’’x1’’ Aluminum pipe frame with Laminated sheet)

Sq.

mtrs.

Per

88. P/F of RCC concreting work including reinforcement of metal bar.

Sq.

mtrs.

Per

89. P/f of granite top with molding work. Sq. mtrs.

Per

We have carefully read the terms and conditions of the quotation and are agreed to abide by

these in letter and spirit.

Signature ...... .....:...................... Name & Address of the Firm .................................. Telephone No. .................................................... Moblie No.......................................................... Email: ..................................................................

(Firm's Seal)

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ANNEXURE- VII

PROVIDING JOB WORK/SERVICE CONTRACT OF DAY TO DAY CIVIL

MAINTENANCE IN INSTITUTE AT C.I.C.R. PANJARI, KHAPRI PHATA,

WARDHA ROAD, NAGPUR - 441108.

AGREEMENT

This agreement is made at NAGPUR on ..............between.............. and ICAR-Central

Institute for Cotton Research (ICAR-CICR), through (Name……………., Director, ICAR-CICR, Nagpur which shall include its successors, assignees etc. on the first

part and...............................hereinafter called the Firm which term shall include its

authorized representatives, successor, assignees etc. on the other part.

Whereas the Institute invited open tender from reputed firms with experience & financial

capability for Providing Job Work/Service Contract Of Day To Day Civil Maintenance

In Institute At C.I.C.R. Panjari, Khapri Phata, Wardha Road, Nagpur - 441108..

And whereas the ICAR has decided to assign the Providing Job Work/Service Contract

Of Day To Day Civil Maintenance In Institute At C.I.C.R. Panjari, Khapri Phata,

Wardha Road, Nagpur - 441108 to the firm...............................on the terms and conditions hereinafter contained. NOW IT IS HEREBY AGREED by and between the parties hereto as

follows:

1. This agreement shall come into force w.e.f. .............. and will remain in force for a

period for one year but can be terminated by Director, ICAR-CICR by giving one

calendar month's notice in writing of its intentions to terminate the Agreement.

2. The contract will be initially for a period of one year extendable for a further period of

two years (total three years) on year to year basis, subject to satisfactory performance

of the firm and its willingness to continue on mutually agreed terms. The Agreement

can be renewed, on mutually agreed terms. The firm shall be responsible for Providing

Job Work/Service Contract Of Day To Day Civil Maintenance In Institute At

C.I.C.R. Panjari, Khapri Phata, Wardha Road, Nagpur - 441108.

3. The firm will provide full particulars of every worker/personnel deployed by it for

providing the services and get their character and antecedents verified from the Police

Authorities.

4. All personnel deployed at premises shall all times and for all purpose be deemed to be

employee of the firm and the Institute shall have no liability on this account in any

manner.

5. That the firm shall ensure that all persons deployed at Central Institute for Cotton

Research, Near Khapri Phata, Panjari Farm, Wardha Road, Nagpur are of good

character, well behaved and otherwise competent and qualified to perform the work for

which they are deployed.

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6. The Director, ICAR-CICR or duly authorized officer in this behalf shall have the right

to ask for the removal from the Near Khapri Phata, Panjari Farm, Wardha Road,

Nagpur-441108 any personnel considered by the Institute to be incompetent, disorderly

or any other reason and such person shall not again be deployed without the consent of

the Institute .

7. The manpower deployed by the firm should work as per the scope defined at Annexure

II of the tender document. There will be no separate payment for three national

Holidays i.e., Republic Day, Independence Day and Gandhi Jayanti and the same is to

be included in the monthly charge claim in the tender by the Contractor. The persons

deployed on duty shall be available in the premises throughout the working hours.

8. The agency shall agree to carry out development work (new area to be developed) as

per instruction by the authorized representative of Institute as per current DSR rate.

9. In case of any loss or damage to the property of Institute which is attributable to the

firm, the full damages will be recovered from the firm.

10. The firm shall not transfer its right or work or sub- contract to anyone else. If the firm

appoint any sub-contractor to carry out any obligation under the contract, under such a

case the agreement will be declared as void & such a contractor will be taken as breach

of contract & resultantly security deposit shall be forfeited & contract shall be

terminated.

11. The firm or its workers shall not misuse the premises for any purpose other than for

which contract is awarded.

12. The firm shall devote its full attention in service to ensure highest quality in all aspects

and discharge its obligations under the contract with trust, diligently and honestly. Any

misconduct/misbehavior on the part of the manpower deployed by the firm will not be

tolerated and such person(s) will have to be replaced immediately.

13. In case of any accident/ loss of life of the workers during discharging duties, if any

compensation is awarded, the same shall be borne by the firm.

14. There will be surprise checking by an Officer of CICR. Shortcomings, if any, pointed

out by him shall be restored by the contractor within 24 hours of its bringing to his

notice.

15. Liquidated Damages clause: a. Contractor shall be responsible for the faithful compliance of scope of work

mentioned in Annexure II. b. Any authorized person viz., Sr. Administrative Officer or any higher authorities

may inspect the premises to see the work carried out by the agency.

c. Shortfall, if any, will be communicated to the agency/ contractor in writing/ email

by Institute. In the event of any shortfall or services found unsatisfactory,

Liquidated Damage clause will be invoked by levying a penalty @10% of the bill.

The Liquidated Damage amount will be deducted from bill of the agency.

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d. After three such incidents of un-satisfactory reports, the contract shall be liable to

be terminated. Performance Security will also be withheld in full or part. Final

decision for invoking penalty will be taken at the level of Director, ICAR-CICR,

Nagpur.

16. Decision of Director, ICAR-CICR shall be final and binding on the contractor/firm in

respect of any clause covered under the contract. In case the firm fails to perform any

of the terms and conditions of this agreement or commits any breach of the contract,

the Director, ICAR-CICR shall have power to terminate the contract.

17. Terms and conditions as stipulated in the tender documents shall be part of this

agreement.

(Authorised Signatory) Of the firm

(Authorised Signatory) Director, ICAR-CICR

Name & Signature of witness 1: (For & Behalf of Director, ICAR-CICR)

Name & Signature of witness 2 : Address: