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BALCO COMMERCIAL OPERATION AND MAINTENANCE OF BALCO RAILWAYS

Year 2018

TENDER DOCUMENT FOR OPERATION AND

MAINTENANCE OF BALCO RAILWAYS

TENDER DOCUMENT-BALCO/COMM/CONTRACT/ O&M

– BALCO RAILWAYS/2018

Head Commercial

Bharat Aluminium Company Ltd.

Commercial Office

Admin Building

BALCO NAGAR

Korba – 495684

E-mail: [email protected]

mailto:[email protected]


Year 2018

TENDER REF. NO:- BALCO/COMM/CONTRACT/O&M–BALCO RAILWAYS/2018

INDEX

1. Instruction to the Bidder

2. Offer Letter

3. Scope of work;

4. Period of Contract

5. Payment Terms

6. Contract Performance Evaluation

7. Balco's General Terms & Conditions

8. Price Format


Year 2018

1) INSTRUCTION TO THE BIDDER

Vedanta Resources plc (“Vedanta”) is a LSE listed FTSE 100 Company with a market cap including that of its listed subsidiaries of about $ 50 billion. We operate across the following core business sectors: Zinc-Lead-Silver, Copper, Aluminum, Iron Ore and Energy, with operation located in geographies spanning India, Australia, UAE, Zambia, South Africa, Namibia and Ireland. Over the past 5 years the group has displayed exemplary appetite for organic and inorganic growth-with an industry leading organic growth program of $ 20 billion nearing completion. Bharat Aluminium Company Limited (BALCO), a Member of Vedanta India is a fully integrated Aluminium producer with an installed capacity of 245 ktpa aluminium and 810 MW of power. We are currently implementing expansion projects, which includes a 650 ktpa capacity Aluminium smelter (1st phase 3.25 ktpa) and 1200 MW Power Plant. With the completion of these projects, BALCO will have a total installed metal capacity of 1 mtpa and 2010 MW of power. Our metal business currently produces 75 ktpa rolled products & 200 ktpa wire rods & with completion of 1st phase metal expansion, rolled products & wire rods capacity shall increase to 80 ktpa & 500 ktpa respectively. Our businesses also include a coal mines and operating Bauxite mines. What BALCO is looking forward with this contract:

High Level of Service quality.

100% adherence to all the deliverables.

Zero accidents environment.

100% reporting of all the near miss incidents and corrective measures for all to ensure no accident due to the unsafe conditions.

Increased availability of all the equipments and the total system to ensure better efficiency and higher levels of productivity.

Ensuring higher productivity per man hour by introducing better Operating Procedures.

Introduction of innovative ideas which can save in terms of time or money.


Year 2018

Information / Credential of Service Providers / Bidder The following information is Compulsory and should be furnished completed in all aspects along

with your offer.

I. Brief history of organization, along with organization chart, mentioning the Name,

Designation & Tel. Nos of the contact persons in your company holding all key positions.

II. Client list, with copies Contracts of your Top 5 clients.

III. Banker’s name and your Company’s annual audited report / Balance Sheet for last 2 years.

IV. The details of Machinery and Equipment available with you which are in working condition

are to be furnished.

V. If the space provided in the registration form is not sufficient, please attach separate

VI. Sheets and give Annexure reference number on the attached sheet.

VII. Registration Details

VIII. Registration No. and date (Kindly attach a photocopy of registration certificate)

IX. Membership to any body

X. Any other Statutory Registration.

XI. Registration details with taxation authorities:

a. Permanent Income Tax A/c No.

b. Service tax Registration

XII. For any new agency participating first time in BALCO tendering, must register their company

as new service vendor on our SRM Portal at www.Balcoindia.com/vendorzone

For Clarifications: Commercial: Mr.Mahesh Lanjhekar 8827176168 Mr. Durgesh Kashyap 8349201185 Mr. Ravi Nahata 9179017715 Technical: Mr. Vivek Gulhare 9981445799 Mr. Rahul Pandey 9981993432

http://www.balcoindia.com/vendorzone


Year 2018

2) FORMAT FOR OFFER LETTER

To,

Head Commercial Contract Cell


Commercial Office

Admin Building

BALCO NAGAR

Korba – 495684

Offer reference N.: /…………..dt. ……….2014

Sir,

1. We hereby undertake to perform the scope of work as defined in the condition of Bharat

Aluminium Co. Ltd., Tender Ref no: , dated . .2014 at the prices and within

the period stated in the attached schedules & in conformity with all the conditions are included

therein.

2. This offer is valid for a minimum period of 90 days.

3. We agree that any Contract placed as result of this offer will be in accordance with the terms

& conditions in the said offer. We declare that any other terms or conditions of the contract or any

general reservations which may be printed on any correspondence of documents emanating from us

in connection with tender shall not form part of any resulting contract unless specifically agreed to by

BALCO and included in this contract.

4. We also enclose herewith the following documents:

Schedule of compliance with

Acceptance of contract conditions.

Schedule of prices (Price Formats to be completed)

The offer should contain all the details like Service Tax Reg. No. etc.

Documents required by BALCO as mentioned in “Instructions to Bidders”.

M/s (Name and Address of the Company)

Signature of the authorized Signatories of the company.


Year 2018

3) SCOPE OF WORK,

Operation & Maintenance of BALCO Railways

A) BALCO RAILWAY INTERLOCKED YARD OPERATIONS Railway Electronically Interlocked Yard operations, which will include shunting of wagons, formation of rake,

signaling, operations of crossing gates and points, coupling and decoupling of wagons and any other operation

which is not specified but required to place and draw out of wagons at/from unloading point :-

(i) Operation of BALCO interlocked yard to perform Railways rake movements as well as Internal Shunting

Movements thru Signal & Telecommunication system such as Interlocking mechanism (VDU, CPU &

SSI based Interlocking System) installed at CABIN-A (Master) and CABIN-B (Slave) to ensure smooth

working of system of BALCO Interlocked yard.

(ii) Regular operation of the block instrument with interlocking signals for movement of the rake between

Korba & Plant (to & fro) are in the scope of the contractor; once single line block working has

commenced. Till then contractor shall ensure movement of rake in manual instruction (slip system) between Korba & In Plant Home Signal (to & fro) and movement of rake in interlocked mode for all further in plant

movements.

(iii) In plant shunting operation/movement shall be carried out through shunt signal operation; as per formal

SWR.

(iv) Contractor should ensure the operation all points through Central VDU-Console installed in Cabin-A.

Shall ensure track circuit clear for each line for operation of the home signal for respective line

(v) Operation of Railway yard and weighbridge track will be carried out round the clock in three shifts on all

the days of the year including holidays and Sundays.

(vi) Operation involves the following: (a) Piloting of all the rakes from Marshaling yard to Plant and back.

(b) Entire railway yard operations for placing the wagons for unloading / loading at various loading

/unloading points located in Balco's railway network (c) Marshaling the wagons after loading / unloading to form a full rake for Railway loco to take over.

(d) Detaching of sick wagons and wagons due for ROH and POH and hauling them to loco / wagon

shed/Marshaling Yard and after repair / schedule, haul them back to attach them to outgoing rake.

(e) Weighment of all the incoming and outgoing rakes

(vii) Operation of locomotives by contract manpower will be under Contractors Scope and same shall be done

as per the requirements and directions of Balco's authorized official.

(viii) Operation of Level Crossing Gates installed for BALCO siding and Record keeping of Movements thru

the Gate will be under Contractors Scope.

(ix) Close Co-ordination and Communication of Manpower deployed at LC Gate with Yard In charge prior to


Year 2018

any movements and immediate after every movement (Real Time Movement Information/Any

abnormalities/Latest Updates) through LC Gate will be under Contractors Scope.

When five locomotives are available in Balco at least three locomotives will be made available for

operation at a time in all the shifts and till then minimum 2 locomotives to be made available in all the

shifts. Not more than one loco will be taken up for schedule / repair at one time. (In case the above

referred locomotive availability is not maintained available for operations and at the same time over

detention charges arises due to non-availability of locos, the same shall be recovered from the contractor

at half of the total detention charges).

(xi) Coordination with Railway administration for smooth movements of Balco's inward and outward rail

traffic as per requirement of Balco.

(xii) Documentation and conducting entire commercial activities as per norms and rules of railway.

(xiii) Watch and ward of Balco owned railway track and other properties under use of Contractor & Balco.

(xiv) Skid/stopper placement has to be ensured during the every shunting operation.

(xv) Rly. Standard Wooden/Metallic Skid/Stopper Arrangement and Maintaining required numbers will be

under the contractor scope. Also ensure fixing of four skids in all parked/placed wagons.

(xvi) Preparation & Submission of shift wise duly signed report having details of present manpower, TBT to

deployed manpower, Rake Movements of previous shift, Handover-Takeover list of necessary operational

equipment (viz. Number of Skids, Walky Talky & Base Station availability and healthiness, Signaling

Equipment{Flag-Red-Green Color Flashing Torch}, Torch)

(1) Shift Officer cum Safety Steward: 01per Shift; Competency: - Eng. /Diploma with Min.05 Year of

experience. (Reliever Required).

(2) Desk Operating Engineer (Cabin A+B): 02 Person per Cabin per Shift - for signal based operation from

cabin, Competency – Eng. /Diploma in E&TC/E&I/EEE/Electrical & having experience of cabin operation.

(Reliever Required). ** Scope will be amended on startup of Operation i.e. CP Coke Unloading through distance booking,

Alumina Unloading & Wagon Tippler near Cabin-B.

(3) Yardmen: To ensure deputation of 16 Manpower in each shifts & round the clock per day. (4) Loco Pilots: 03 per Shift; For the Continuous Operation of 02 Locomotives in a shift.

B) INTERLOCKING, SIGNALING & TELECOMMUNICATION SYSTEM AND OHE SYSTEM:

REPAIR AND MAINTENANCE

1. Maintenance of Interlocking, Signal & Telecommunication system such as Interlocking mechanism

(Maintenance of VDU & SSI based Interlocking yard), Cables & all related & allied indoor and outdoor

equipment (installed in CABIN-A, CABIN-B & at yard) to ensure smooth working of system of BALCO

Interlocked yard.

2. Laying of cable & trenching for replace of the damage cable is in the scope of the contractor. Also

rerouting of cables, if required is to be carried out by the contactor.


Year 2018

3. Maintenance of IPS, Power Supply Systems, Chargers, Batteries & Battery Bank, Track Circuits with

battery, Point Machines, Axel Counters, Level Crossing gates, Glued Joint Rail and Earth Pit are to be done

by the contractor. Also the contractor shall produce the maintenance records of the S&T system to BALCO

on monthly basis & get it certified by BALCO.

4. Contractor should ensure the maintenance of the system to operate of all points through Central VDU-

Console installed in Cabin-A. Shall ensure maintenance of each track circuits which shall be cleared for

each line for operation of the home signal for respective line.

5. Repair & Maintenance of the location box, JB box in both BALCO in plant yard & Korba ST Yard are in

the scope of the contractor.

6. Joint Inspection at every 3 months shall be carried out by the contractor with Railway signaling official for

the signaling system of BALCO In plant & Korba ST.

7. Tools & tackles with measuring equipment required for maintenance of the system shall be provided by the

contractor.

8. Contractor’s S&T maintenance staff will also be responsible for the supply/ fitting/ changing/ maintaining

the batteries installed for interlocking system.

9. Periodical inspection of all Signaling and Telecommunication installations to be done as per OEM

recommendation.

10. Analyzing the failures from the inspection report and taking remedial measures to eliminate recurrence of

failures.

11. Co-ordination with Railways to ensure healthiness of OHE-Traction Lines over BALCO’s track for un-

interrupted movements on Electrified BALCO’s Tracks.

12. Inspection of Traction system throughout the BALCO’s yard & Lead/Main Line and preparation of shift

wise fitness report of the system.

13. Maintenance of Traction-OHE equipment’s/lines under supervision of Railways & BALCO Authorities.

Required AMC to M/s Siemens Rail Automation (for Westrace Panels, SSI Based system, CPU, VDU’s, Indoor

equipment), M/s HBL (for IPS & Power systems), M/s G.G.Tronics (for Axel Counters) need to

be awarded for hassle free & continuous operation of the system and will be under the scope of contractor (services

on experts visit basis).

The contractor will provide the following manpower for above activity –

S&T Inspection & Maintenance manpower:-

(i) Foreman for both the Cabins - 02 – for general shift maintenance activity, Competency – Diploma/ITI

& Having supervisory experience of 12 to 15 years.

(ii) Wireman – 03 number/per shift, competency – ITI in instrumentation & experience of 4 to 5 years.

(Reliever Required) (iii) Fitter- 02 number, competency: ITI in Mechanical & experience of 4 to 5 years.


Year 2018

(iv) Helper- 03 number/per shift, competency- 10th

pass & experience of 5 years. (Reliever Required)

OHE Inspection & Maintenance manpower:- (i) Electrician: - 03 numbers, Competency: - ITI in Electrical & Experience of 5 years in EHV systems

with Class ”B” Electrician Certification. (per shift 1 manpower, reliever required) Total Manpower for the Maintenance of S&T and OHE system: - 13 Manpower Deputation (Excluding

Reliever).

C) RAILWAY TRACK (PERMANENT WAY): REPAIR AND MAINTENANCE Permanent way owned by Balco from Korba siding to the Balco's network, shall be maintained as per S.E.C

Railway standard for a maximum speed of 30 Km per hour. It will be routine and 'need-based' maintenance.

Technical specifications for maintenance of permanent way are mentioned hereunder – REGULAR INSPECTION OF THE PERMANENT WAY

(a) The track will be inspected every day on foot by key-man. If any damaged/missing fittings / fixtures are

noticed, these will be rectified by the key-man by replacing the damaged / missing item. In case of emergent

situation contractor will immediate report to Shift In-charge. The key-man shall also ensure cleaning of guard

rails, points and crossings. (b) If any miscreant activity is noticed, it will be intimated to the PWI/Track-in-Charge and immediate action for

the safety of traffic will be taken. (c) Proper record will be maintained regarding the inspection and materials replaced in the track every day. The

same shall be submitted to the BALCO Eng. In-charge every week. (d) PWI will carry out inspection once a week: alternately by push trolley and by FOOT. The record of his

inspections will be maintained. The inspection record shall be submitted to BALCO In charge for discussion and

onward corrective action. MAINTENANCE OF TRACK:

This item includes the following activities: (a) Alignment of Track The longitudinal and cross-levels should be so adjusted that it will give a safe and comfortable movement to traffic.

The alignment is to be straight and free of kinks. The alignment of the track is to be checked by "Eye judgment"

sighting the rail from a distance of about four rail lengths. Small error in the alignment may be corrected by slewing

the track after loosening the cores at the ends and drawing out sufficient ballast at the end of sleepers. Creep, if any,

will be rectified. (b) Gauging: Gauge to be kept correct and uniform within following permissible tolerance limit. Tolerance prescribed for Gauge variation (i) Straight track 3 mm tight to 6 mm slack. (ii) On curves with radius of more than 400 meters 3 mm tight to 15 mm slack.


Year 2018

(iii) On curves with radius of less than 400 meters upto 20mm slack (c) Cross - Levels and Super elevation: Proper cross levels of the track in straight portion and required super-elevation in curves are to be maintained for

smooth and safe movement of traffic as per Indian railway standard. (d) Adjustment of Joint Gaps: The joint gaps should be maintained as under:

The permissible value of gaps in rail joints is 6 mm with a tolerance limit of (+) or (-) 2 mm. If any deviation from

the permissible tolerance limit is noticed, then it should be adjusted by pulling back the rail in the opposite

direction. (e) Maintenance of points & crossings

I. Points and crossings should be within 1 in 20 cant. II. The gauge should be uniform, except at a point just ahead of toe of the switch where it will be

slightly slack (enough to house the tip of tongue rail) III. The clearance, at the toe, heel of switch, at check rails and wing rails must be maintained. IV. Packing under the sleepers should be checked. It must not be loose/defective especially under the

crossing and the switch. V. The chairs and fastenings and all other fittings must be checked properly. The chairs/ loose/ missing

fittings are to be tightened (as required) / replaced immediately, if worn out. VI. Creep anchors must be checked regularly and creep should not be allowed. The condition of stock and

tongue rails should be carefully examined. Bent tongue rail should be straightened wherever possible.

Badly worn out and damaged stock and tongue rails are to be replaced by serviceable ones.

Lubrication of the gauge face of the tongue rail should be done to reduce wear on switches. All the

bolts on switch should be kept tight except those of the heel of loose type switches, where the first

two bolts in switch rail should be finger tight and the other two in the lead rail spanner tight. Cleaning

and lubrication of slide chairs are to be done periodically. VII. Gauge over the turnouts are to be maintained uniformly. Track portions on concrete sleepers shall preferably be

maintained by packing the ballast. Rails found defective will be changed. (f) Inspection of Curves and their maintenance: The curves are to be inspected periodically (once at least in three

months) and super-elevation and versine will be corrected, whenever and wherever required. A detailed corrective

action shall be done in consultation with BALCO In charge including fixing check rails as and where required.

(g) Picking up slacks: Picking of slacks has to be done where the alignment is kinky or top level is uneven to

restore the track to normal condition. The lifting up of sleepers should be done as in through packing. Care is to be

taken that the packing of adjacent sleepers does not get disturbed. (h) Lubrication of fish plated joints: Should be done once a year & as per requirements.

(i) Cleanliness of track: For easy visual inspection of all fittings and fixtures, the grass, weed and unwanted debris

in the track up to cess will be removed.

Trimming of trees, bushes fouling railway track as per Railways standard will be in contractor’s scope. (j) All maintenance spares, fitments, fasteners and all track materials shall be supplied by BALCO at their stores

free of cost to the Contractor. Collection and transportation of the above material to the required site shall be

Contractor's responsibility. # Arrangement of ballast for track shall be done by Balco at different location near track (as per location

approach & availability) and shifting & spreading at required location in track to be done by contractor. Minimum


Year 2018

75M3 ballast spreading need to be carried out every month.

(k) As the S.E.C Railway will move the traffic on the siding track, owned and maintained by the BALCO, the same

is required to be got approved by S.E. Railway. The formal application for the same and payment to Railway will be

made by BALCO. Contractor has to assist BALCO in actual inspection & getting clearance certificate by S.E.

railways. (l) An annual maintenance program will be made out for each year and a monthly program will be made out

by the last day of the previous month In consultation with BALCO In charge The Contractor will intimate the

progress of implementation of the monthly program by the 10th of the following month and the short

fall will be carried forward. The progress of implementation of annual program will be monitored every month, so

as to complete it within the year. A monthly report on compliance and short fall shall be submitted by project

manager. (m) The project manager and PWI shall submit detailed report on consumption of spares and consumable, stock in

hand and forth coming requirement of track maintenance. (n) Carrying out miscellaneous activities which directly or indirectly affect healthiness of track and yard operation.

(o) Civil work related to strengthening/protection of Railway Track such as embankment, Protection wall,

Drainage construction/repairing etc. will be in the contractor’s scope (as & when required). As and when required (Block/Shut Down/ Overhauling/ Rectification Work etc.), Arrangement of heavy

machineries such as JCB, Hydra etc. will be under the scope of contractor. For Track Overhauling at LC,

coordination for taking road movement block, notification, Manpower planning & deployment,

all interrelated works (Civil work) and Rly. Track Fitness will be comprehensively under the scope of contractor. (p) Spare materials planning need to be done proactively by contractor and same to must be communicated to Balco

respective execution in-charge prior to three months. While planning minimum inventory need to be ensured.

The contractor will provide the following manpower for above activity - Gang mate (Skilled): (04) Gang men: (41) TOTAL: 45 MANPOWER (Monday to Saturday) and 15 MANPOWER (Sunday).

D) LEVEL CROSSING GATES: REPAIR AND MAINTENANCE (a) Regular Maintenance of LC Gate (Twice in a week) is in the scope of the contractor. (b) Every week joint inspection need to be carried out by the contractor along with BALCO officials. (c) The contractor will provide 03 manpower (Electrician, fitter and Helper) for every checking & regular

maintenance work.

(d) Contractor shall provide require/sufficient manpower to fulfill necessity of work during break down or in

emergency of LC Gate. (e) The contractor shall produce the maintenance records of the LC gate system to BALCO on monthly basis &

get it certified by BALCO.


Year 2018

(f) Tools & tackles required for maintenance for the system shall be in contractor’s scope and same shall be

stocked & maintained with in plant premises only. (g) Arrangement of Manual LC gate and Temporary Chain system as per RDSO, in spare need to be maintained

by Contractor. (h) Any break down or damage need to be attended within 3 hours by contractor or else, temporary arrangement

shall be provided by contractor as per RDSO & Indian Railway Safety guidelines till suitable rectification of

damaged LC gate.

The contractor will provide the following manpower for above activity – LC Gate Maintenance manpower:-

(i) Electrician: - 01 No’s in “G Shift”, Competency: - ITI in Electrical. (ii) Fitter: - 01 No’s in “G Shift”, Competency: - ITI in Fitter. (iii) Helper: - 01 No’s in “G Shift”, Competency: - 10

th Pass.

Total Manpower for the Maintenance of LC Gate: - 03 Manpower in “G Shift”.

E) LOCOMOTIVES: REPAIR AND MAINTENANCE (a) Locomotives will be made available as per the preventive maintenance schedules as specified by the

manufacturer.

(b) All routine maintenance will be carried out during the general shift except break down. (c) Emergency break down repairs, accident repairs and out of course repairs will be carried out at any time as

necessary.

(d) Loco will be washed once a month and the cost of detergent /cotton waste etc. shall be on contract account. # Preventive maintenance of locomotives to be done as per OEM’s recommendation schedule, and same will be

under scope of contractor. (e) Repairs that arise due to accident or derailment shall be rectified by the Contractor at no extra cost.

(f) Stocking of Rotational and unit exchange spares will be planned in such a manner that the availability of locos is

not jeopardized, keeping in view, the situation that will arise vide para-“e” above. These will also be got serviced

and overhauled as in para-“e” above and kept in a serviceable condition at all times. (h) The cleanliness of the Loco/Wagon shed and the Contractor's offices is the responsibility of the Contractor.

(i) The foreman along with the project manager shall submit a monthly report on consumption stock in hand and

forth coming requirement in advance regarding spares. Spares and consumables planning is the prime

responsibilities of foreman and project manager. Nonmoving spares shall be review at every six months. Loco

breakdown due to poor planning or ignorance of project manager in spare front, an amount @ Rs.5000/- per

incidence shall be deducted. (j) Contractor’s Locomotive maintenance staff will also be responsible for the supply/ fitting/ changing/

maintaining the battery of Locomotives. (k) Supply of demineralized water / chemicals / distilled water / acid for locomotives and its batteries will be under

contractor’s scope.


Year 2018

(l) Welding, Brazing, machining of equipment parts if required to run the locomotives will be in contractors scope.

(m) As and when required (Break Down/ Preventive Maintenance/ Overhauling/ Rectification Work etc.),

Arrangement of heavy machineries such as Hydra, Crane (150T) etc. will be under the scope of contractor. (n) Required AMC services of M/s SAN Engineering & Locomotive and M/s Cummins India Pvt. Ltd for

availability of Locomotives for continuous shunting operation will be under the scope of contractor (services on

experts visit basis). Contractor will provide the following manpower for this activity - Foreman (Supervisor): 01--- Managerial & Clerical Staff Diesel Mechanic: 01 Auto Electrician: 01 Helper: 04 (skilled Manpower). TOTAL: (06) MANPOWER

. The foreman shall be SAN & BHEL locomotive expert or retired railway loco foreman with minimum 5 years’

experience preferably Diploma in M.E. The relevant certificate shall be submitted before appointment. The diesel

mechanic shall be minimum I.T.I. holder with six years of experience in loco maintenance. Apart from the above manpower, contractor will also provide 4 persons for overall supervision and as support staff

for your Stores, Administration and HR work. (The mentioned supervision & store manpower will be on

contractor’s scope)

F) MATERIAL MANAGEMENT:- (a) All materials, spares, lubricants and consumables etc. to run railway operation smoothly and safely will be

under the scope of contractor only. (b) Any Spare parts, Consumables, Lubricants, Chemicals etc. for BALCO Railways to be purchased from OEM

only or as per recommendation of OEM.

(c) While purchasing any material for maintenance quality and reliability to be kept in consideration for un-

interrupted flow of the operation process. (d) Planning and management of material mentioned in para ”a” to be done in such way that there should no delay

in operation and maintenance due to non-availability of same.

(e) Waste management for used Spare parts, Consumable, Lubricants, Chemicals etc. such as handling, staking,

disposal etc. will be under the scope of contractor. (f) While performing activities mentioned in (c), the contractor will have to adhere Balco Rules and Guidelines for

protection of environment and human beings. (g) Last three years consumption trend of spare parts, diesel, lubricants and other consumables is given in

Annexure - II respectively for locomotives, track and operation. Since the SSI based Interlocking System thru

S&T system is installed newly so the consumption trend is not available for the same and can be assessed on

the basis of previous work experience of contractor.

G) INSPECTION, TESTING & RECORDS MANAGEMENT:- (a) The Contractor shall carry out the various preventive maintenance schedules and tests as given in the

Manufacturer's (OEM) Manuals and recommendations/checklists.


Year 2018

(b) Track fitness certificate by PWI to be produced by the contractor on quarterly basis and as when required by

Railways. (c) The work is subject to inspection at all times by BALCO. The Contractor shall carry out all the instructions

given during such inspections. (d) Any work not conforming to the Instruction Manuals or Railway norms & codes shall be rejected and the

Contractor shall carry out the rectification at his cost. (e) Contractor need to ensure and update all the necessary records and reports viz. Shift Logbooks, Movement

Registers, Rake Dispatch, Rake Supply sheet, LC Gate Record Registers, Respective Maintenance Planning &

Records, Spare Consumption Records, Track Inspection Report, Daily Work Reports, Manpower Deployment

Registers, Shift Handover Takeover Report, Tool Box Talk (TBT) Records, OHE line fitness Records etc. And

all the required Records, Documents & Reports will be submitted to BALCO.

H) DUTIES AND RESPONSIBILITIES OF CONTRACTOR STAFF:- Project Manager: 01 No; Monitoring and operating all activities cover under the contract and will submit a report

on overall performance weekly to Balco's engineer in charge. To have control over operation, maintenance, spares

and consumable, labor availability etc.. B.E./ Diploma with 6/10 years of similar experience. PWI: 01 No; To control the entire P-Way activities like Maint, ensuring the desired output from labors as per

norms, spare inventory etc. and submit a report on over all status of track weekly to Balco’s engineer in charge.

Must be Railway retired Min. PWI (II) or Diploma in C.E. with 6 years railway track experience. Shift Officer cum Safety Steward: 01 No/Shift; To control the all store, labor welfare, day to day monitoring of

work progress, evaluation of output etc. Graduate with 4 to 5 years relevant experience. Desk Engineers: 02 No’s/Cabin; To ensure Safe Rake movement thru Desk/VDU operation in Interlocking yard.

To ensure smooth functioning of Interlocking, S&T system and Troubleshooting & Breakdown attending of the

system. Clerk: 02 No’s; To keep all record in place and produce as and when required by balco's executive. HSC/Grd with

2 years experience. Locomotive Foreman: 01 No; To ensure Routine and Preventive maintenance in time and will attend all

breakdown maintenance and ensure maximum availability of Locomotives. All keeps records of spares and

consumables. Also submit a report on status locomotives on weekly basis. SAN & BHEL locomotive expert with

minimum 5 years’ experience, preferably Diploma in M.E. or Retired Railway loco foreman, preferably with SAN

locomotive experience. Signaling Foreman: 02 No’s; To ensure Routine and Preventive maintenance in time and will attend all breakdown

maintenance and ensure maximum availability of the system. All keeps records of spares and consumables. Also

submit a system status report. Competency – Diploma/ITI & Having supervisory experience of 12 to 15 years with

thorough knowledge of Interlocking and S&T system, associated equipment’s and Power Supply Systems.


Year 2018

1. All the above personnel's may be appointed in consultation Balco executives.

2. Attendance of the above personnel's will be monitored by Balco on daily basis. Irregularity of attendance

will be reviewed very seriously. Companies Timings for any Shifts need to be followed strictly. In case of

absenteeism is more than 9 Days in a Quarter, an amount of @ RS (750) per absenteeism shall be deducted

(except clerk attendance).

3. All the above personnel's will do for Balco only and will not take up any job other than BALCO. If found

so the contractor has to remove the same and will have to arrange manpower of similar competency within

a week time.

4. A Jeep shall be made available for assisting traffic operation and maintenance in all shifts with Driver,

Fuels and Maint. etc.. Non availability of Jeep shall have deduction of @ Rs.1000/- per shift.

I) PENALTY:- Penalty in case of Non Performance:- (a) Loco Availability: - Min 85% availability will be ensured for all the Locomotives 4 no SAN + 1 no BHEL. If

it is below 85% then penalty shall be as under Percentage Availability (Averaged for the 5 locomotives).

Penalty Amount:-

i) > 85% = NIL ii) 80 - 85% = 15,000 Rs/Monthly Basis iii) 75 - 80% = 25,000 iv) < 75% 35,000 The availability will be worked out monthly excluding min (16) Hrs.of maintenance per locomotive.

(b) Manpower: - For railway yard O&M. 100% availability of manpower has to ensure by service provider. In

case of absenteeism, deduction will be done on actual daily wages basis and the same will be settled from RA

bills. Credit/debit system of attendance shall be followed on quarterly basis. (c) Re-railment:- In Case of derailment due to any reason, within minimum timeline Arrangements of ART /

Internal / External lifting arrangement for re-railment of Wagons/Locomotives, Railway fitness of Wagons

/Locomotives and Railway Track shall be completely under the scope of contractor and cost incurred towards

re-railment shall be fully borne by contractor only. (d) The contractor has to ensure deliverables like measurement of track conditions, Spare parts lists for

locomotive & track, to arrange the desired manpower in any emergency like derailment within 1 hour,

immediate attending to minor locomotive problems round the clock, discipline of contractor staff & labor, time

to time instructions by in-charge officials, timely payment to workers & industrial relations etc. (e) In case of poor performance and not meeting such deliverables, the contractor may be charged a penalty up to

Rs.10000 per incidence. (f) The total deduction in any month for all above accounts shall not be more than Rs.200000/- in any monthly

bill. The balance deduction will be carried forward in subsequent months. (g) Any misuse or improper or intentional damage to the BALCO’s equipment, property, spares, tools,

consumables etc. shall be recovered from the contractor’s bills.


Year 2018

(h) Loco breakdown due to poor planning or ignorance of project manager in spare front, an amount @ Rs.5000/-

per incidence shall be deducted.

(i) A Jeep shall be made available for assisting traffic operation and maintenance in all shifts with Driver, Fuels

and Maint. etc.. Non availability of Jeep shall have deduction of @ Rs.1000/- per shift. (j) Attendance of the above personnel's will be monitored by Balco on daily basis. Irregularity of attendance

will be reviewed very seriously. Companies Timings for any Shifts need to be followed strictly. In case of

absenteeism is more than 9 Days in a Quarter, an amount of @ RS (750) per absenteeism shall be deducted

(except clerk attendance).

(k) Availability of S&T system: - Minimum 95% availability has to be ensured.

(1) > 98% = NIL (2) 98% - 95% = 25,000 Rs/Monthly Basis (3) 95% - 90% = 40,000 Rs/Monthly Basis (4) < 90% = 2,50,000 Rs/Monthly Basis

J) GENERAL (i) 2000 Man-days/Annum Overtime provision for the execution of various unscheduled / critical/ emergency

work will be under the scope of contractor. (ii) Contractor will be responsible for the safety of BALCO's Interlocked Railway System.

(iii) In case of accident / incident /near miss/ damage of companies assets, the Contractor will take all possible

steps to restore normalcy including repairing of the system/equipment at the earliest.

(iv) Contractor shall provide expert technical advice and consultancy services for the following, free of cost, to

BALCO: a. Operation, Maintenance and Management of Balco's Interlocked Railway System & Locomotives. b. Identifying defects in construction, design and manufacture and suggestions / recommendations for their

modifications / rectifications.

c. Planning of Spares and consumable shall be done at beginning of contract for whole year and will be

reviewed monthly to avoid any stoppage of work w.r.t. spare and consumable. d. All Safety measures & PPE’s for Staff/Workmen required in adherence to the BALCO Rules &

Regulation need to be supplied & maintained by Contractor. e. Co-ordination for evacuation of wagons damaged for any reason whatsoever during the operation by S.E.

Railway to BALCO location.

f. The entire contractor team shall work for improvement in existing infrastructure and operations using their

expertise at least one improvement in a month. (v) Contractor may be called upon to assist in the supervision of any work related to BALCO's Rail system carried

out by any other contractors. For this the payment to the Contractor will be mutually settled before the

assignment of tasks to him.

(vi) The Contractor shall be responsible for executing the work as mentioned in a proper and expeditious manner

in adherence to the RDSO standards, Indian Railways Safety Norms, Schedule, OEM recommended

Specifications and Manuals with least guidance, direction or interference.


Year 2018

(vii) The Contractor will deploy the stipulated supervisory personnel, skilled, semiskilled and unskilled labor such

that the Operation, Maintenance and Management of Rail Transport System is smooth and meets BALCO's

requirements, schedules and safety norms. (viii) The contractor will be responsible for arrangement of tools required as per annexure -1(Tools List) - Minimum

number in working condition.


Year 2018

(ix) Railway operations & maintenance which will include shunting of wagons, formation of rake, yard

interlocking, signaling, operations of crossing gates and points, coupling and decoupling of wagons

and any other operation and maintenance which is not specified but required to place and draw out of

wagons at/from unloading point

(x) Contractor’s performance will be evaluated on the basis of Monthly Score Card by BALCO.

(xi) Contractor need to maintain Performance Score in Score Card as per company’s objective and targets.

(xii) A Good Maintained Jeep will be provided in all shifts with Driver & Fuels.


Year 2018

K) SUMMARY OF CONTRACT MANPOWER DETAILS:-

Actual

Reliever

Activity Sub Activity A B C G Required

Deployment

Yes

No

Project Manager (Staff) 1 0 0 0 1

Shift Officer cum Safety Steward

Office Staff (Staff) 3 1 1 1 0

Office Clerk (Staff) 1 0 0 0 1

Office Clerk (Staff) 1 0 0 0 1

Desk Engineers (Cabin-A) (Staff) 6 2 2 2 0

Desk cum Panel Engineers

Operation

(Cabin-B)** (Staff) 6 2 2 2 0

Loco Pilot/Operator 9 3 3 3 0

Shunting & Yard Operation 15 5 5 5 0

LC Gate Manning 33 11 11 11 0

Track Maintenance (Mon-Sat) 45 0 0 0 45

Track Maintenance (Sun) 15 0 0 0 15

Locomotive Maintenance 6 0 0 0 6

PWI (Staff) 1 0 0 0 1

Locomotive Foreman (Staff) 1 0 0 0 1

Maintenance S&T Foreman (Staff) 2 0 0 0 2

S&T Wireman 3 1 1 1 0

OHE Electrician 3 1 1 1 0

S&T Fitter 2 0 0 0 2

S&T Helper 3 1 1 1 0

LC Gate Maintenance 3 0 0 0 3

** Scope will be amended on startup of Operation i.e. CP Coke Unloading through distance booking,

Alumina Unloading & Wagon Tippler near Cabin-B.

L) SAFETY AND STANDARDS

a) Balco has a strong commitment to providing a safe and healthy workplace and

protecting the environment, natural resources.

b) All deployed contractual staff & workman should demonstrate a commitment to Balco's Zero

Accident philosophy.


Year 2018

c) The Employee deployed by you for carrying out the job as per the scope of work should wear

appropriate personal protective equipment (e.g. Safety Helmet, Safety Shoes, Safety Glasses and

other safety PPEs) as per our Safety Guidelines.

d) Department List and tools to allow them to perform their work safely, maintain equipment

in good working condition, and operate equipment in accordance with the Balco's SOP.

e) Good Housekeeping at all workplace will be maintained at all times.

f) Contractor and associated manpower will have to follow Balco Safety Rule & Regularization. g) Contractor and associated manpower will have to adhere with Indian Railway’s Safety

Rule & Regularization.

h) Contractor and associated manpower will have to adhere with RDSO guidelines and

other Indian Railway’s Electrical Safety Rule & Regularization.

Please find the attachment of Annexure I, II-A & II-B as required Tools and

Consumption details

ANNEXURE - I : TOOLS AND TACKLES LIST

ANNEXURE – II - A : CONSUMPTION TREND OF DIESEL, SPARES &

LUBRICANTS FOR MAINTAINING LOCOMOTIVES OPERATION

ANNEXURE – II – B - CONSUMPTION TREND OF SPARES &

LUBRICANTS FOR MAINTAINING TRACK AND YARD

Safety penalty applicable as per rule.

Sl.

No. PPEs Frequency QTY/Year Brand may be

1 Safety Helmet Yearly 1 Udyogi, Karam (ISI)

2 Safety Shoes (Nitrile Sole,

Fiber Toe, Full Ankle)

Half

Yearly 2

Midas, Frontier, Bata, etc. as

per Balco Std.

3 Safety Goggles Quarterly 4 Unicare,3M, Venus (Same as

Balco)

4 dust respirator, Dust/ Pitch

Fume Mask Quarterly 4 3M, Venus (Same as Balco)

5

Hand Gloves (Cotton-

O&M, Electrical -

Electrician)

Monthly 12 As per HSE recommendation

6 Reflective Jacket Yearly 1 As per HSE recommendation

7 Uniform Half

Yearly 2 As Approved by HR

8 Ear Plug Yearly 1 3M, Venus (Same as Balco)


Year 2018

Per head fixed amount of Rs. 500/- monthly will be paid instead of welfare item’s

PME in BALCo’s Scope.

Banned Timings for Heavy vehicles:

All heavy vehicles movement (Contract/BALCO owned) is banned during below mentioned

timings (as per BALCO road safety rules)

5:45am to 6:15am

8:15am to 8:45am

1:45pm to 2:15pm

5:15pm to 5:45pm

9:45pm to 10:15pm

The above said timings will not be considered as banned timings for vehicle movement on

Sundays & National Holiday/Closed Holiday.

8:15am to 8:45am

5:15pm to 5:45pm

4) PERIOD OF CONTRACT:

1. Contract Period: 3 Year

5)PAYMENT-TERMS

1. Payment Terms:

Subject to any deductions / adjustments from the Contract Price as per the Contract, the

Contractor shall be entitled to receive the Contract Price, from the Owner, in the following

manner:

a) 100 % of the contract value shall be paid against monthly running bills if Performance Bank

Guarantee (PBG) of 10 % of the contract value is submitted by Contractor or 90 % of the contract

value shall be paid against monthly running bills.

b) Payment shall be done month-wise.

c) All the bills should be duly certified by Engineer In Charge.

d) Security deposit (SD)– Performance Bank Guarantee (PBG) of 10 % of the contract value will be

submitted within 15 days of Contract and the validity of the same will be till closure of the

contract plus a claim period of 3 months.


Year 2018

In case the vendor fails to submit the PBG before the said time line the deduction of Security

deposit (SD) and retention amount will be done as per BALCO standard terms which are as

follows :

Security deposit will be 5% of the contract value as under 1. This amount shall be calculated on yearly contract value and the same will be either

deducted or SDBG will be submitted.

2. From Second Year onwards Amount /PBG will increase by additional amount to

match the Revised Annual Contract Value for subsequent years of contract tenure.

3. Final amount/PBG shall be released on final settlement on certification of EIC.

e) Labour Liability :

Reimbursement against labour liabilities, 15 % deducted from monthly billing:

1 .While paying RA bills to contractor 15% of gross wages payable to labour shall be kept

under hold in account of final settlement of liabilities.

2. Amount against leave encashment shall be paid to contractors after successful completion

of one year of the contract after certification from EIC and HR department of Balco.

3. The contractor will pay to its employees bonus on the occasion of Diwali and Dussehra

every year and the same will be reimbursed to the said contractor from above amount (w.r.t

the point 1) after they pay bonus to their employees, on certification of HR .

4. Retrenchment benefit shall be given on completion of successful contract period on

certification of HR.

6) CONTRACT PERFORMANCE EVALUATION:

CONTRACT PERFORMANCE EVALUATION shall be done on the basis of work standard

.

7) GENERAL TERMS & CONDITIONS OF CONTRACT:

I. STATUTORY COMPLIANCES The Contractor shall be solely liable for Statutory Compliance in respect of all applicable

laws of land which interalia includes Central/State Labour laws and Regulations/Rules made

there under including but not limited to Compliance of provisions of Contract Labour

(Regulation and Abolition) Act, 1970, Employees State Insurance Act, 1948, Employees

Provident Funds and Miscellaneous Provisions Act, 1952, Minimum Wages Act, 1948,

Payment of Bonus Act, 1965, Payment of Gratuity Act, 1972, Payment of Wages Act, 1936,

Workmen’s Compensation Act, 1923, Interstate Migrant Workmen (regulation of

Employment and Conditions of Service) Act, 1979. The Contractor shall also be solely


Year 2018

responsible for maintenance of records and filing of various forms/ returns prescribed under

all applicable Central/State Labour laws and Regulations/Rules made there under in respect

of Workmen employed by it.

Other than consequent to increase in the notified statutory minimum wages, the contractor

shall communicate its intention to increase the wages/ salaries and other benefits, during the

period of the contract. The contractor irrevocably agrees that any increase in wages/ salaries

and other benefits to its employees shall be borne exclusively by the contractor and there

shall no enhancement of the contract value on this account.

II. WELFARE You shall pay an amount of Rs. 10/- per employee per day of attendance against canteen

allowance.

III. FORCE MAEJURE a) If any time during the continuance of this Service Order the performance in whole or in

part by either Party or any obligation under this Agreement shall be prevented or delayed by

reason of governmental decision, war, hostilities, act of the public enemy, civil commotion,

sabotage, fire, lightening, flood, explosion, epidemics, quarantine restrictions or any other

event beyond the reasonable control of the Party concerned (hereinafter referred to as “the

eventuality”), then notice of such eventuality shall be given by the affected Party to the other

within fifteen (15) days from the date of occurrence thereof.

b) If the performance in whole or part of any obligation under this Service Order is delayed

by reason of any such eventuality for a period exceeding one (1) months, the parties shall

meet and review in good faith the desirability and conditions of terminating this Service

Order.

IV. TERMINATION This Service Order shall be terminated by BALCO without any prior notice and without any

compensation under the following Circumstances:

a) Contractor has becomes insolvent; or

b) Contractor has been convicted of any crime which in BALCO’s reasonable judgment is

likely to adversely affect the goodwill of BALCO; or

c) Any failure by the Contractor to comply with any of the provisions of the Service Order; or

d) Failure of Contractor to provide services/deliverables as per agreed time schedule; or

Contractor assigns the Service Order to any third party without the consent in writing of

BALCO; or

If any of the representations of the statements etc. made by the Contractor in connection with

this Service Order are incorrect or are found to be incorrect.

B e) The termination by BALCO for reason stated above shall be without prejudice to other

remedies that are available to BALCO under this Service Order and/or Law.

V. Exit Clause: The contract can be terminated with 3 months of prior notice.

1 VI. SAFETY: The contractor shall be responsible to take all precautions to ensure safety of

the labours / workers at work. The contractor will supply his labours / workers safety

equipment as per rules. The following requirement is to be fulfilled prior to safety clearance:

a. Driving licence of the all individuals of contractors whoever are using 2/4 wheeler of

technological vehicles. Declaration certificate for individual in Balco’s format


Year 2018

b. The contractor shall apply for the safety clearance through Execution In charge & H.R

Deptt. of the company Detailed list of PPEs(Personal Protection Equipment’s) required for

the individual contracts inside the plant will be made available by BALCO’s SAFETY Deptt

and the same will have to be provided to all individual workmen before getting the safety

clearance .

c. The contractor shall provide to BALCO a duly acknowledged receipt of the employees

having been given the PPEs both mandatory and specific to the contract,, without which no

payments shall be released to the contractor.

d. Physical Fitness certificate (Certified by MBBS Doctor)and persons to be working in high

risk jobs,as to provide with necessary medical clearance certificate from MBBS doctor as per

BALCO’s format.

e. Competency certificate has to be produced by the contractor for their workmen engaged for

specialized jobs, as per BALCO’s format.

f. List of tools & tackles, machine & equipment and pressure vessels along with copies of

their Validity certificate issued by competent person as per Chattisgarh State. Factories Rules.

Name of the safety officer /supervisor /steward and contact number with E-mail I.D.

PENALTY FOR VIOLATION OF SAFETY MEASURES:

In case of any violation of safety measures and or on noncompliance of safety PPE by the

Contractor or his employee (s) Balco shall penalize the contractor as follows :

Rs 500/- First time

Rs 1000/- Second time onwards

If contractor continue for failing to provide the safety &/ or PPE Balco reserves its right to

terminate the contract.

At any point of time safety compliance will be checked by BALCO’s SAFETY department.

The contractor shall immediately upon knowing of any accident, damage or losses, in which

he is involved on the site, should inform the area-in-charge.

The contractor shall take all safety precautions and provide adequate supervision by

competent persons in order to do the job safely and without damage to plant, personnel,

equipment, and the environment.

Any accident causing fatal or non-fatal injury to the employee(s) of the contractor shall be the

exclusive responsibility of the contractor. In the event BALCO and /or its employee(s) are

prosecuted by any other authority under law for accident causing fatal or non-fatal accident,

the contractor undertakes to reimburse BALCO all fines, penalties and expenditure incurred

in connection with defending such prosecution by BALCO and towards this the contractor

irrevocably agrees to BALCO deducting such amounts from its pending bills.

VII. VEHICLE NORMS: The contractor shall comply with legal statutory requirement in

respect to Vehicle Emission norms, Permits, Driving License, Registration number,

Insurance, Working condition of Rear Lights, Brake Lights, Indictors, Reverse Horn etc., as

per Motor Vehicles Act 1988.


Year 2018

VIII. OCCUPATIONAL HEALTH & SAFETY (OH & S) : The contractor shall be

responsible to take all precautions to ensure safety of the labours / workers at work. The

contractor will supply his labours / workers safety equipment as per rules. If you are bringing

your own equipment to carryout of job inside the plant such equipment should be subject

hazard identifications and risk assessment prior to commencing of work.

The persons engaged by you shall be given appropriate awareness on OH&S, those personal

who will carry out jobs affecting OH&S shall be properly trained and made competent for the

job performed by them. During emergency situation which may be faced in the plant your

personal should move to the emergency shelters. They should not spread any rumor. (An OH

&S booklet is available in Safety Deptt and is required to be signed by the contractor

agreeing to comply with the same

ENVIORNMENT: All the scrap generated after execution of the jobs shall be disposed in

appropriated identified bins.

IX. HOUSE KEEPING: The contractor shall ensure that its employees while on BALCO premises or while carrying

out their obligations under this contract, observe the standards of cleanliness, decorum and

general discipline laid down by BALCO shall be the sole judge as to whether or not, the

contractor and or its employees have observed the same.

If any of the above conditions specifically mentioned in the main service order/contract to

bring in effectiveness, then the same shall prevail upon as contractual obligation.

XI. INSURANCE: The Service Provider shall obtain group accidental Insurance for all its employees deployed

at Company’s site.

The Service Provider shall obtain Comprehensive Insurance Cover for third party Liabilities.

The Service Provider shall obtain Insurance for all its assets/equipment brought at

Company’s site.

XII. ARBITRATION & JURISDICTION:

a) In the event of any dispute arising out of the performance or the interpretation of this

Service Order, the Parties hereby agree to make every effort to reach an amicable settlement.

b) Any dispute, controversy or claim arising out of or relating to this Service Order, or the

breach, termination or invalidity thereof shall be settled by reference of dispute to Sole

Arbitrator to be appointed by the Chief Executive Officer or the Managing Director or the

President of BALCO. The Arbitration shall be conducted in accordance with the Arbitration

and Conciliation Act, 1996. The place of arbitration shall be Korba, Chattisgarh. The

language used in arbitral proceedings shall be English.

c) This Service Order shall be construed in accordance with and governed by the laws of

India. The parties hereby expressly submit themselves to exclusive jurisdiction of the courts

in Korba, Chattisgarh, India.


Year 2018

8) PRICE FORMAT

S.No. Vendors Monthly Amount ( INR )

1 O&M FOR BALCO RAILWAYS

EHS-terms & condition for any contract

9. STATUTORY COMPLIANCES & CLEARANCES

9.1 The Service Provider shall be solely liable for Statutory Compliance in respect of all

applicable laws of land which inter alia include Central/State Labour laws and

Regulations/Rules made thereunder including but not limited to Compliance of

provisions of Contract Labour (Regulation and Abolition) Act, 1970, Employees

State Insurance Act, 1948, Employees Provident Funds and Miscellaneous Provisions

Act, 1952, Child Labor Act, Minimum Wages Act, 1948, Payment of Bonus Act,

1965, Payment of Gratuity Act, 1972, Payment of Wages Act, 1936, Employees

Compensation Act, 1923, Interstate Migrant Workmen (regulation of Employment

and Conditions of Service) Act, 1979 etc in respect of all employees employed by the

Service Provider, directly or indirectly or through any sub-contractor. The Service

Provider shall be solely responsible for maintenance of records and filing of various

forms/ returns prescribed under all applicable Central/State Labour laws and

Regulations/Rules made thereunder in respect of Workmen employed by it.

9.2 Company shall be entitled to deduct/adjust from amount payable to the Service

Provider, any dues, wages, compensation on accident or death, expenses incurred for

benefits, provision for amenities and amounts paid or payable by the Company in

compliance with the applicable laws, in respect of workmen/employees of the Service

Provider.


Year 2018

9.3 The Service Provider shall ensure compliance under the Safety Provisions of the

applicable State/ Central laws and shall ensure that its employees are trained,

competent, physically and mentally fit for the assignment and are not suffering from

any chronic or contagious disease.

Service Provider is responsible for the safety and security of all men and materials

employed by him. Service Provider should provide all safety equipments (such as

tools & tackles, aprons, gloves, safety shoes etc) to all Service Provider team

members. Service Provider should provide adequate coverage against any accident

met by Service Provider’s team during the period of Contract. Service Provider shall

indemnify the Company and its officers against any claim, dispute and litigations

arising in this regard. Further no separate consideration shall be payable by Company

for the same.

9.4.1 The Service Provider shall take all the required clearances under the applicable laws

which includes but is not limited to Environment Protection Act, CG Land Revenue

Code, CG Municipal Corporation Act etc.

STATUTORY COMPLIANCE:

1. Payment of minimum wages (notified by labour Department) to labours by 7th working

day of each month in the presence of HR representative & give copy of muster roll in

form xviii to HR department for certification.

2. Invariably inform HR department before making the wage payment.

3. Deduction of PF @ 12% even for one days attendance and deposit of the same adding

equal employer subscription and submit copy of challan with HR by 15th day of each

month.

4. Distribution of wage slips to the laborers at the time of disbursement of wages.

5. Distribution of employment card to the labours at the start of the contract.

6. Obtain labour license against each work order and cover all labours under ESI. Also obtain

safety clearance from safety officer of the Company. This is a pre-condition for issue of

labour permission

7. Maintain all registers in the prescribed formats as per the Contract Labour (Regulation &

Abolition) Act, 1970 and submit them quarterly to HR Department of the Company for

verification.

8. Payment of bonus @ 8.33% of the gross wage to all labours on the rolls before Deepawali

and provide a copy of proof to HR Department of the Company.

10. Retrenchment benefit: 15 days wages (last wage drawn) to labourers who have 240 days

attendance in the contract as per the provisions of the Industrial Disputes Act, 1947.

11. EL: 1 day for every 20 days attendance fraction ½ attendances to be rounded off to one

12. Grant of CL when applied by the labour - total entitlement 7 days (1 day for every 35

days) attendance.

13. Payment of Rs. 10/-per day as canteen allowance to each contract labour on actual

attendance.


Year 2018

14. Quality & frequency of safety appliances (PPEs) to all workers would be as per the

recommendation of the Company’s Safety Officer.

15. Compliance to Employees State Insurance Act.

16. Compliance of EDLI.

17. Supply of Soap, Gamchha, Gud & All the necessary safety Appliances including

Uniform as per existing practice.

18. Service Provider shall take third party liability insurance, personal accident insurance and

workmen) and such other insurance required as per statute.

19. Service Provider shall be responsible for ensuring safe and disciplined working of your

equipment / manpower and shall bear full liability in case of your failure to do so.

20. Service Provider shall be required to obtain No objection certificate from the Company’s

Industrial Relations department thereby ensuring compliance to above as well as safety

requirements.

21. If there will be abnormal increase in labour wages by government other than the regular

April and October Half Yearly escalation the same will e considered on actual attendance

basis.

LEGAL COMPLIANCE:

Service Provider shall comply with all statutory requirements, related to your equipment /

workmen deployed at site, including amongst others, the following:

(A) Payment of Wages Act

(B) Minimum Wages Act

(C) Contract Labour (Regulation and Abolition Act), 1970

(D) Employer’s Liability Act

(E) Factories Act, 1948 & MP/CG rules,1962

(F) Payment of Gratuity Act, 1972

(G) Employees’ Compensation Act, 1923

(H) Employees State Insurance Act

(I) Apprenticeship Act

(J) Employee PF Miscellaneous Provisions Act, 1952

(K) Child Labour Act

(L) Other statues applicable to the nature of work.

Other Requirements:

The following requirements are to be fulfilled prior to Safety Clearance of any new Job.

1. A copy of work order.

2. Service Provider must submit risk assessment study report of the entire job pertaining to

the work order.


Year 2018

3. Driving license of the all individuals of Service Provider whoever are using 2 / 4 wheeler

of all technological vehicles.

4. Declaration certificate for all individuals (format available in safety department of the

Company.)

5. A request letter (on the Service Provider’s letter head) for safety clearance routed through

execution in-charge & H.R. department.

6. List of PPEs given to workers with their signature on receipt.

The following PPEs are considered essential for any type of work inside plant. Helmet

(yellow), safety shoe [with steel toe] as per area of work / gumboot, goggles, dust mask,

gloves (type based on associated hazard), ear plugs. The following ppes to be provided

based on particular job requirements. Chemical suit, pvc gloves, full body safety harness,

ear plugs or muffs.

7. Physical fitness certificate (ESI/Certifying surgeon) and persons to be working in high-risk

jobs, as to provide with necessary medical clearance certificate from MBBS Doctor.

8. All workers wearing with required PPEs must be present for physical verification with a

PPE issue register.

9. All workers must undergo the safety induction training which the part of safety clearance

system is.

10. Name of the Unit Manager /supervisor / and contact number with e-mail ID.

11.All the vehicle operator must undergone the traffic/road safety training ,which is part of

safety clearance .

19. DISCIPLINE AT WORK AREA:

Service Provider has to maintain discipline at work area. He has to keep the area neat and

clean after work is over. All the spares, waste material, like oil grease etc has to be kept at

designated area and the work place to be cleaned after job is over. In case, maintenance

activities are found to be suffering due to non-performance by Service Provider’s employees

or job negligence, then suitable punitive action will be taken by Balco for the same.

20. EMERGENCY:

The Service Provider shall ensure that its workers follow the following instructions:

1. To contact fire control room on telephone No. 5333, 2666,2334, 5393, 2333, 242033

and inform name, location and brief of the emergency. If telephone is not available, break

the glass of nearest manual call point( if available)of fire alarm or use the nearby portable

fire extinguisher if you know the operation of the extinguisher.

2. Rush to the location of Emergency and assess the situation Combat the Emergency with the

help of the available people using fire hydrant and fire extinguisher.

3. Rush to nearby Assembly Point [displayed in the department] in case of an extreme

emergency.


Year 2018

4. As soon as any Emergency calls, the Fire control room operator will immediately ask the Turn

out no.1 available at Fire Station plant-I to rush at the emergency spot.

5. He will simultaneously inform to Main Security Gate of respective plants.

21. OCCUPATIONAL HEALTH & SAFETY (OH & S) :

The Service Provider shall be responsible to take all precautions to ensure safety of the

labours / workers at work. The Service Provider will supply his labours / workers safety

equipment as per rules. If you are bringing your own equipment to carryout of job inside

the plant such equipment should be subject to hazard identifications and risk assessment

prior to commencement of work.

The person engaged by you shall be given appropriate awareness on OH&S, those personal

who will carry out jobs affecting OH&S shall be properly trained and made competent for

the job performed by them. Pre-employment Examination certificate to be provided for

personal being engaged, Periodic Medical Examination and Special Medical Examination

to be carried out as per The Factories Act 1948 & MP/CG factory Rules 1962. The records

for all the During emergency situation which may be faced in the plant your personal

should move to nearest emergency assembly points. They should not spread any rumor.

(An OH&S booklet is available in Safety Depts. and is required to be signed by the

Service Provider agreeing to comply with the same

26.SAFETY:

1. Condition of the bulkers should be in sound and healthy, and a shift checklist to be filled in

every shift by operators.

2. Third party inspection certificates of bulkers to be produced in form -9 in every 6 months,

issued by competent person of Chhattisgarh state only.(ref. Rule no.-67 of CG factory rules-

1962).

3. Eyes of drivers should be healthy & Eye examination record to be produced in form-35, ones

in every year if age is less than 45 and once in every 6 months if age is equal or more than 45

years. (ref. CG factory rules-1962).

4. All the employees should be Fit & Medical fitness certificate of all employees to be produced

in form-21(ref. CG factory rules-1962).

5. All the drivers must have valid heavy vehicle driving license.

6. Tools used under the contract to be standard.

7. Bulker must have proper stairs to climb over it.

8. All the contract employees must follow Road safety rules, cardinal rules and safety COC.


Year 2018

9. Vehicle movement is not allowed in restricted hours.

10. Diesel storage to be avoided, if diesel transportation is required in bulk, vessel type tanker to

be used.

11. Full body double lanyard safety harness must be used to work over the bulker.

12. All the employees must be provided PPEs on time. Ie

i) Safety helmet (HDPE) Once in a year

ii) Safety Goggles 6 months (if (ULPS) / every month (frontier)

iii) Mask (with filter) in every 15 days, Venus

iv) Shoes (PU Sole) in every 6 months

v) Hand gloves in every 15 days if Leather/ every week if Nitrile

Safety at work:

1.The service provider shall be responsible to take all precautions to ensure safety of the

labours / workers at work.

2.It is essential to visit the site by service provider with site in-charge & concern safety

officer prior to submit the quotation.

3.Before Starting execution of the job Service provider must attend the kick off meeting

with safety department-


Safety Department Kick Off Meeting Agenda for Safety Assurance from Agency

Balco: 495684 (C.G.)

Agency : Date :

Scope : Time :

S. N. Agenda Guideline Requirement

Compliance assurance

Remarks, if any

1 Site Specific Safety Plan It includes at minimum the following: Prior Start of Site Work Scope of Work, Work methodology, Generic group risk assessment, Roles & responsibilities of contractor's management & Employees, Site layout, Proposed location of electrical & other services, Identification of High risk activities, Site safety prevention / mitigation employees, Reporting system of accident / incident,

Emergency Rescue Plan

2 Site Specific Risk Assessment of

All All activity must be covered. Prior Start of Site Work


Year 2018

Activity

3 Mobilization of Resources For Manpower:Induction - Photo Gate Pass, Screening, For new deployment

Medical Check up, Mandatory PPEs For Machineries:Fitness & Test certificate at the time of mobilization, Pre start up inspection and identification for "Ready to Use"

4 Electrical Installation Set up Proposal to BALCO with electrical SLD including the Prior to get power supply

details of load-- Selection of cables -- route --Type of DB,

Panel -- Presence of licensed electrician, Rain protection of DB -- Use of ELCB of 30 mA sensitivity -- proper earthing including double earth for metal enclosure machines.

5 Deployment of Safety Personnel Qualified and experienced safety officer / Engg. @ 1 : As & When reqd.

250, Safety Stewart @ 1 : 40, Full coverage of work hour.

6 Certification of Lifting Appliances By Local Govt. approved third party competent Prior First Use

authority, Internal inspection and maintain of colour coding as per scheme, ID mark and SWL punching on body, Hydra with run over protection

7 Work Permit System Work permit must be followed with JSA/Lifting Plan Ongoing and tool box talk

8 Inspection & Checking Periodic inspection as per pre approved checklist & Ongoing record keeping

9 Response of advice /

instruction given Written compliance report As & When reqd. by inspecting agency

10 Formation of Safety

Committee Record of MOM to be maintained As & When reqd.

11 Safety Walkdown In presence of high official of contractor Weekly

12 Safety Review Meeting At BALCO office Saturday @ 16:00 Hrs.

13 Safety Clearance From BALCO During submission RA

bill

14 Safety Campaign Display sign board, poster, caution board As & When reqd.

15 Barrication All hazardous locations with suitable measures As & When reqd.

16 Tool Box Meeting & Pre Job Discussion Prior to start of job Everyday

followed by Job Safety Analysis

17 Height Work Special medical check up (As per BALCO), Scaffolding As & When reqd. & Inspection -- As per relevant codes of practices -- Use of Ladder -- Provision of usages of Fall arrest device, Full Body Safety Harness with double lanyard scaffolding hook, Safety Net, Lifeline etc.

18

Suspended Platform / Man bucket

Fabrication as per pre approved plan, Third

PartAs & When reqd.


Year 2018

y Certification, Regular inspection, Marking of ID, SWL on the body

19 Hot Work & Fire Prevention Use of Min. 2 Phase standard welding machine, Only As & When reqd.

lug / Ferrule joint, Crimping tool, Appropriate PPEs Use of Flash Back Arrestor, Cylinder trolley, Standard regulator / gauge etc.

Spatter protection from height Deployment of Fire watcher with suitable Fire Extinguisher

20 Chemical Hg Availability of MSDS, Training, Job Specific PPEs Prior to use

21 Material Storage Segregation of material -- Cylinder storage --

Fire

During mobilization / as & when reqd.

prevention / permit of storage of flammable material, Separate storage of chemicals

22 Emergency Preparedness Well equipped FA box -- Display of emergency Nos., At beginning & SSSP

Concept of assembly point

23 Housekeeping Removal & Disposal of scrap Daily basis

24 Ambulance Facility As per BALCO As & When reqd.

25 Environmental Protection Dust & Noise, Oil Spillage prevention As & When reqd.

26 Award & Reprimand As per BALCO scheme As & When reqd.

27 Control of multiple activities Proper planning and co ordination As & When reqd.

28 Night Work Proper planning and task lighting As & When reqd.

29 Monthly Safety Performance Reporting As per approved scheme from BALCO Monthly

30 Documentation As per approved list from BALCO As & When reqd.

31 Safety Statistics Board Display sign board As & When reqd.

Sig. with Name of Representative from Balco

Sig. with Name of Representative from Agency

Date : Time :

Date :

Time

4 Service provider shall provide all necessary safety like Safety shoes, Goggles,

Helmets, Masks, and PVC Gloves, respirators etc. to his employees (standard of PPEs

for contract workmen should be as per BALCO safety guidelines). Neither Service

provider nor his employees will be permitted to enter factory premises without safety

PPE. The Service provider will ensure strict compliance of safety measure adopted by

the BALCO. In case of any violation of safety measures by the Service provider or his


Year 2018

employee will be taken seriously and in such situation. BALCO reserves its right to

cancel this contract and/or suitably penalize the Service provider.

At BALCO following standards are being used:

S.

No

Name of safety

appliance Specification

Area /

Application

1

Safety Helmet

Yellow - for

contract

Employees

Blue - for Balco

White - for Visitor

IS- 2925, Material : HDPE, Cradle : 6 point plastic

suspension, Weight : 400 gms[approx],Size : 51 cm- 62

cm , Sweat band : Brushed cloth on foam, Chin strap:

Adjustable with chin strap

For All

Application

2a

Safety

Shoes(DGMS

Approved)

IS-5852,IS -1989, Safety shoes with steel toe cap as

per IS -5852 , high ankle, Electrically insulated, with

extra protection on tongue with Velcro ISI No. 1989 ,

PU sole,S3 DIN leather upper stitched with Kevlar

thread, complete flame retardant

Mines operation

2b Safety Shoes(Non-

Magnetic)

Safety shoes with non-magnetic toe cap as per IS -

5852 , high ankle, Electrically insulated, with extra

protection on tongue with Velcro ISI No. 1989 , Nitrile

rubber sole , to withstand 500 C temperature, Barton

printed leather 1.8/ 2.o,Black,

Potroom / Cast

House

2c Safety

Shoes(General)

Safety shoes with steel toe cap as per IS -5852 , high

ankle, Electrically insulated, with extra protection on

tongue with Velcro ISI No. 1989 , PU sole,S3 DIN

leather upper stitched with Kevlar thread ,complete

flame retardant leather

Except Mines /

Potroom / Cast

house

3a Goggles (Plain

glass)

IS:7524, Frameless design, light, all around impact

protection, Ratchet temple and adjustable angle for a

personalized fit, polycarbonate lens, Lens thickness

2.1mm-2.46mm,9 base spherical, Scratch resistant,

Hard coating, 99.9% protection,

General Purpose

3b Goggles (UV)

BIS 5983, Ultra violet protective eye wear, provide

excellent protection with deep wrap around side

shields, Rugges, flexible, graphite polymer frame. UV

scratch/Fog/Static resistant ,light weight and lens

approved as per IS

Heat / Radiation

4 Dust Mask

(disposable)

EN-149FFPIS approved, CMRI & CLI tested, Light

weight, economial and durable with advanced electret

media maximizes user protection, with high filtering

efficiency and to provide longer period of user

comfort.

For General Use

5a Ear plugs

(washable)

IS: 6229, Foam ear plugs with a cord that drapes

around the neck, It should be washable

For All

Application

5b Ear plugs (sponge) IS: 6229, Foam ear plugs with a cord that drapes

around the neck

For All

Application

6a

Working hand

gloves with

leather palm

Cotton hand gloves with leather palm , Size - 14"

Mines/ Material

breaking

activities


Year 2018

6b Working hand

gloves Cotton hand gloves , Size - 14" General Purpose

7 Leather Hand

gloves

IS - 2573, Model No. F524 , Natural split welder glove

split cuff 15 cm

Welding, Gas

Cutting, Sharp

Edge Handling,

Heat Resistant,

8 Heat resistance

hand gloves

IS - 1720, Model No. H044K-Yellow dyed split

welder, natural, split cuff 15 cm with Kevlar lining and

Kevlar stitched, to with stand temperature of 250 C,

Hot Metal

Handling

9 PVC /Rubber

hand gloves ISI Marked

Caustic Soda /

Acid/Alkali/Other

Chemicals

10a Respirators (HF

Protection)

NIOSH 42 CFR 84 N95 requirements.TC-84 A-1300,

High protection, comfort provided by advanced electra

media, Special odour -removing carbon filtering

material to give protection against nuisance level acid

gases

Fumes/ HF

10b Respirators (Acid

fumes & others)

EN-149FFPIS approved,CMRI & CLI tested, Light

weight ,economical and durable with advanced electret

media maximizes user protection, with high filtering

efficiency and to provide longer period of user

comfort.

So2 / Pitch

Fumes

11 Leather leg guards Chrome leather, soft Hot Metal

Handling

12 Leather aprons Chrome leather, soft, Split type

Heat / Radiation/

Hot Metal

handling

13 Face shields IS - 1179, Poly carbonate FC-48 Blue Eagle ANSI 287-

1 8 x 5 1/2" to be fitted in the contour of helmet

Heat / Radiation/

Hot Metal

handling

14 Gum Boots

IS-12254, 14" Full size gum boots in yellow color with

a non-magnetic toe cap , superior virgin PVC

compounds, Single piece with dual density compounds,

sweat absorbent hosiery cloth lining, anti skid cleated

soles which are acid, alkali, oil resistant &

Acid / Alkali

15 Ear muffs ISI Marked High Noise

16 Boiler suit Cotton based cloth Heat Protection

17 PVC suit ISI Marked, suitable for Acid & Alkali, 3 Piece set

Caustic Soda /

Acid/Alkali/Other

Chemicals

18 Safety Belts

(Full Body)

IS:3521,EN 361 CE, Full body harness, Fully

adjustable shoulder , thigh straps, single connected

back D ring, 1/2" nylon rope or 16 mm polypropylene

rope 10 feet long & special electroplated screw hook.

Working at height

19

Face Hood

protection against

dust & heat

Cotton Face Hood Covering Head to Shoulder

Alumina / Bath /

Coal dust

handling


Year 2018

Note: It is the responsibility of service provider to provide any additional PPE as required to

perform any specific job.

In case of ambiguity our safety department guidelines on the brand &

quality of PPEs will be final.

5 The service provider should provide quantity of PPEs proportionate to the no of

manpower deployed & the Nature of the job at the site .In case of ambiguity our

Safety Department Guideline on brand and Quality of PPEs will be final.

6 At any point of operation of contract the service provider shall remain liable to report

to the safety department with respect to ensuring Safety at the site.

7 Road Safety norms: All Employees of service provider including the vehicles used by them should strictly

follow Road Safety Policy of Balco while working inside the plant premises.

8 Work Permit : Necessary work permits ( Working at Height, Hot work permit, Working in confined

Space, Excavation, Electrical work ,Working on critical equipment cranes, lifts

,Working on dangerous lines etc )should be taken from relevant authority before

starting such jobs. All safety guidelines mentioned in these work permits should be

strictly adhered to.

9 Height Works: For working at height corporate has published one Guidance note(GN-21) which

needs to comply by the service provider to ensure safe execution of the job.

Supervisor must be present at site during height jobs or other risky jobs & take

Necessary work permits. Suitable scaffolding should be provided for workmen for all

works that cannot safely be done from the Ground or from solid construction except

such short period work as can be done safely from ladders. When a ladder is used an

extra person shall be engaged for holding the Ladder and if the ladder is used for

carrying material as well, suitable footholds and handholds shall be Provided on the

ladder and the ladder shall be given an inclination not steeper than 1 in 4 (1 horizontal

and 4 vertical). Safety nets conforming to IS5175 should be provided, if required..

10 Electrical Works: Strict enforcement of Lockout & Tag out system to be ensured & necessary work

permits to be taken before starting of the Job. Mandatory use of Arc protection suit for

work on electrical system of voltage 6.6KV & above to be ensured.

11 Excavation, trenching & Demolition: Necessary work permits to be taken before any Excavation & Demolition work.

All trenches 1.2 meters or more in depth shall at all times be supplied with at

least one ladder for each 50 meters length or fraction thereof. Ladder shall be

extended from bottom of the trenches to at least 1 meter above the surface of the

ground. The sides of the trenches which are 1.5M in depth shall be stepped back to

give suitable slope or securely held by timber bracing, so as to avoid the danger of


Year 2018

sides to collapse. The excavated materials shall not be placed within 1.5 meters of

the edge of the trench or half of the trench width whichever is more. Cutting shall be

done from top to bottom. Under no circumstances undermining or under-cutting shall

be done.Before any demolition work is commenced and also during the progress of

the demolition work -

a) All roads and open areas adjacent to the work site shall either be closed or suitably

protected

b) No electric cable or apparatus which is liable to be a source of danger shall remain

electrically charged.

c) All practical steps shall be taken to prevent danger to persons employed from risk

of fire or explosion or flooding. No floor, roof or other part of the building shall be

so overloaded with debris or materials as to render it unsafe. All necessary personal

safety equipment as considered adequate by the Engineer -In-Charge should be kept

available for the use of the persons employed on the Site and maintained in condition

suitable for immediate use, and the contractor shall take adequate steps to ensure

proper use of equipment by those concerned.

11 Pressure vessels, Lifting Tools,& Lifting machines :

All Pressure vessels, Lifting tools ,tackles, machines & mobile equipment like

cranes, hydra, forklifts, etc. should comply to Safety Standard & should have valid

test certificate as per MP CG Factory Rule 63 and maintained as per the prescribed

guidelines . A list of all such Pressure vessels, lifting machines, tools and tackles

along with copy of test certificates must be submitted to concern Safety Head before

taking into use. All Pressure vessels to have a clear marking of Safe Operating

Pressure & to be operated below the Safe Operating pressure at all-time complying to

the Guidelines.

Every crane driver or hoisting appliance operator shall be properly qualified and no

person under the age of 21 years should be in charge of any hoisting machine

including any scaffolding, winch or give signals to the operator.

The below mentioned things to be ensured.

Record of all lifting tools, tackles, lifting machines, hoists & lifts to be

maintained in a Register as per rule 63 MP CG factory Rule.

All Lifting gears to be marked with Identification No, SWL, Testing date, Due

Date of Testing.

Annual & half yearly inspection as applicable to be carried out for all lifting

machines, chains, ropes, & lifting tackles by competent person as per per MP

/CG factory rule factory rule 62 & Record to be maintained as per MP /CG

factory Rule 63.

Half yearly inspection to be carried out for all hoists & lifts by competent

Agency. Record of the same to be maintained as per MP CG factory rule 62.

Quarterly inspection color coding to be carried out by respective Agency

/Department. (Q1-Orange;Q2-Blue;Q3-Yellow;Q4;Green, Rejected; Red) for

the year 2014-15.


Year 2018

Physical verification to be done at site for all lifting tools, tackles, Slings &

ropes by respective agency as per checklist.

Periodic maintenance of All Lifting tools & tackles to be covered under

Preventive Maintenance schedule of the plant.

Forklifts /pallet trucks to be tested annually and record to be maintained.

All Lifting machines to be painted, fitted with fluorescent stickers (both front

& back) & maintained in good condition with daily checking register by the

drivers.

EOT cranes should have at least one independent escape route and shall be

provided with Warning/alarm devices while in operation.

Standard hand signals to be displayed and training to be provided to the

operators, riggers & signalers.

All hooks shall be provided with spring retainers/latch.

Hydra is strictly prohibited for shifting the materials .It can only be used for

lifting the loads. Hydra crane shall comply with run over protection as per

standard attached. Also all hydras to have clear marking of SWL in bold letter

on different height of Boom, a display of load chart, copy of test certificate &

board mentioning the details of Equipment no, SWL, Testing Date, Due Date

of testing.

All lifting tools and tackles shall comply to BIS and applicable reference

standard number to be quoted for each equipment.

Any incident of failure/breakdown to be properly investigated and recorded.

Pre-employment & periodic medical examination including Audiometry &

Color blindness test to be carried out for all EOT crane operators & drivers of

lifting machines(Hydra, Forklift, Hencon, ATV, PTM, MTV etc.). & record to

be maintained.

12 Competency:

All contractors engaging 100 or more workers will have to keep full time qualified &

experienced (minimum 5 years) Safety Officers with qualifications as per factory act

section 40-B & MP CG factory rule 72A-72E . Other contractors should appoint a

safety supervisor/co-coordinator for coordinating safety activities with company

safety office. Competency certificates Experience and/ or statutory qualification)

for welders, Riggers, electricians, Heavy earthmoving machine operators/drivers and

other such specialist workers, shall be submitted by each contractor to the respective

department HODs.

13 Maintenance of Safety Records & Reporting: The Service provider should

maintain applicable legal registers. Apart from the same they should maintain register

of PPEs Issue, Training of employees, Accident/Injury register, & Health checkup

details LT & Tackles record etc. Following information to be submitted at the end of

the every month (before 3rd of next month) to the respective Safety HODs directly

with copy to site in charge.

A. Total nos. of employees =

Working hrs / days =

Duration of contract (in days) =


Year 2018

B. Status of safety - gadgets

- Nos. of helmets = issued & stock available at store

- Nos. of safety belt = issued & stock available at store

- Nos. of goggles = issued & stock available at store

Welding Goggles = issued & stock available at store

Grinding Goggles = issued & stock available at store

General Goggles = issued & stock available at store

- Nos. of hand gloves = issued & stock available at store

- No. of safety shoe / gum boot = issued & stock available at store

- Length of barricading tapes = stock available at store

- Status of warning tags (like =radiography, road blocking, no entry

etc. use)

C. INCIDENT REPORT

Name of safety representative =

- Nos. of Incidents (Near miss, Hazards, Environment) reported =

- Nos. of minor injuries =

- Nos. of man days lost due to injuries =

- Nos. of major injuries =

- Nos. of fatalities (if any) =

D. INSPECTION RECORD

- Technological vehicles= inspected on & by as per safety check list provided

- Gas cutting set & welding = machine inspected on & by

- List of LT & Tackles updated & certificate issued by competent authority.

- Hand tools inspected on & by =

- Ladders & lifting tools inspected =on & by

- Waste Generation = (Category, Qty)

- Office/Storage Area of Service Provider = (Safety, Hygiene)

E. TRAINING RECORD:

Training Need Identification

Training Calendar

No of Training Conducted & Topics Covered-

No of People Trained with Details of Trainer-

Signature of Site In charge

Name of the Service provider:

Report will be submitted in the format provided by Safety department.

Any additional report to be submitted will be decided by our Safety HOD's at the site.

14 Responsibility: Ensuring Safety and prevention of any accident /incident of the

employees of the service provider will be the sole responsibility of the service

provider.

The service provider shall adopt Balco Vision Mission ,code of conduct

sustainability policies & relevant technical & management standards


Year 2018

15 Vehicle Norms :The service provider shall comply with legal statutory requirement

in respect to Vehicle Emission Norms, Permits, Driving License, Registration

number, Insurance, Working condition of Rear Lights, Brake Lights, Indictors,

Reverse Horn etc., as per motor vehicle act 1988. The Service provider shall also

comply with prescribed speed limit of 30 Km/Hr within the premises of the Owner.

1. Driver must have always kept driving license with him.

2. Eye test of driver must be completed by ophthalmologist in form 35 in frequency of

every 6 months.

3. Driver must wear Reflective- jacket on duty.

4. No vehicle movement is allowed during safety hours except technological vehicles.

5. Vehicle checklist must be filled by driver and ensure compliance by the site in charge

of the same then only allow driving.

16. Violation & Penalties: In case of any violation of safety measures by the service

provider or his employees will be taken seriously and in such situation our plant reserves

it's right to cancel this contract and /or suitably penalize the service provider as under

In Balco Safety Code of conduct for all the employees defined in case of violation

disciplinary action must be taken against the person/service provider as per

norms.

Sr.

No. Type of Violation

1 Non use of safety PPEs

2 Using welding machine without proper plug pin, earthing & ELCB

3 Taking power by inserting naked wires instead of appropriate plug

4 Taking electrical supply from DB without ELCB / RCCB & not having single

line diagram along with connection

5 Not using earth connection for electrical gadgets like grinder, drilling machines,

pump motors, blowers, etc.

6 Non use of welding shield during welding & non use of safety goggles during

cutting / grinding / drilling.

7 Not following safety work permit system

8 Not following the safety advice/instruction of our safety official

9 Bypassing safety interlocks or removal of safety guards

10 Operating Hydra without Balco Safety Guideline

11 Using chain blocks or lifting tackles which are not tested or not meeting safety

standards

12 Rolling of gas cylinders on the ground during transportation from one place to

another place


Year 2018

Penalty to be imposed:- 1st time -Rs 500,

2nd time onwards: 1st Violation: Rs 1000/.

Note: Any injury causing fatal or non-fatal injury to the employee(s) of the

service provider, shall be the exclusive responsibility of the service provider and

also liable to pay any additional compensation as directed by legal state

authorities.

In the event Balco and /or its employee are prosecuted by any other authority

under law of accident causing fatal or non fatal accident service provider

undertake to reimburse Balco all ,fines ,penalties and expenditure incurred in

connections with defending such prosecution by balco and towards this the

service provider irrevocably agrees to Balco deducting such amounts from its

pending bills.

11) Damages: Charges towards any damage of equipment/material at our site caused

due to miss handling by service provider's workers/vehicle shall be deducted from

service provider's bill after assessment by our Engineer in Charge .The assessment of

our Engineer In charge shall be final and binding on the service provider. All of the

service provider's vehicle entering into factory premises must be comprehensively

insured.

13 Using gas cutters without flash back arrestors, damaged hose, and leaky

cylinders

14 Adopting short cut methods (Any Un-safe Act)

15 Violation of Road Safety norms

16 Non availability of Gate passes at site

17 Starting the job without work methodology or risk assessment (HIRADeC)

18 Not posting of qualified safety officer if required to appoint as per existing

manpower

19 Non submission of monthly inspection of lifting tools , tackles, pressure vessels,

welding machines, portable tools, Cranes, etc.

20 Non compliance to morning tool box talk

21 Any non compliance to SOP's / SMP's

22 Providing & Up keep of First-Aid box / medicines & periodic changing of same.


Year 2018

12) No worker of service provider/contracting farm and the service provider himself

shall be allowed to consume alcoholic drinks or any narcotics within the plant

premises. If found under the influence of the above, the service provider /contracting

firm shall have to change /replace him, failing which we may terminate the contract.

13) Smoking within the plant premises s strictly prohibited as per Supreme court

Guidelines.. Violators of the no smoking rules shall be discharged immediately.

Handling of flammable materials inside plant premises should be dealt with adequate

protection so as to avoid fire & Explosion .Instruction from respective Department

and Safety Department should be followed strictly for compliance of the same.

14) The service provider /contracting firm shall not deploy any person suffering from

any contagious, loathsome or infectious disease. The service provider should ensure

high standard of Hygiene in his workplace to prevent out break /spreading of

contagious disease.

15) Reporting of Accidents & Dangerous Occurrences: The service provider shall

immediately upon knowing of any accident, damage or losses in which he is involved

on the site should inform the area in charge.

ENVIORNMENT:

All the scrap generated after execution of the jobs shall be disposed in appropriated

identified bins. Contractor shall comply with all applicable provisions of Environment

Protection Act, 1986 along with Hazardous Wastes (Management, Handling and

Transboundary Movement)

Rules, 2008 and all other applicable Environmental Laws. Discipline atwork area:

Contractor has to maintain discipline at work area. He has tokeep the area neat and

clean after work is over .All the spares , waste material ,like oil grease etc has to be

kept at designated area and

cleaned the work place after job is over.In case, maintenance activities are found to be

suffering due to non-performance bycontractor's employees or job negligence, then

suitable punitive actionwill be taken by Balco for the same.

HOUSEKEEPING:

Balco is followed 5S system to enhance the visibility of housekeeping across all the

units, in the same manner service provider will maintained their work place as well as

office area.The contractor shall ensure that its employees while on BALCO premises

or while carrying out their obligations under this contract, observe the standards of

cleanliness, decorum and general discipline laid down by BALCO shall be the sole

judge as to whether or not, the contractor and or its employees have observed the

same. Immediately after job completion is over the area should be cleaned.

The cleaning of dust, Oil Spillages, Welding butts, Metal Scraps, used nut

bolts & all other scrap removal shall be in contractor's scope.


Year 2018

Handling of Scrap generated arises on account of activities or any kind of

material handling will be in contractor’s scope.

Contractor shall ensure to discharge scrap only at designated place by his own

The contractor shall also participate to achieve the 5-S standards along with

BALCO. If contractor will not follow the 5S, penalty may be put by BALCO up to

1% of the total value.

WORK TIMINGS:

The Contractor shall ensure that no employee of the Contractor will enter to

remain on BALCO premises unless necessary for fulfilling Contractor's

obligations under this contract. In order to maintain proper co-ordination at the

plant the workmen deployed by the Contractor shall adhere to the work timings

mutually agreed by the parties. These timings may change and when required by

BALCO.

Contractor shall ensure proper leave planning (if any) of workmen with prior

intimation to EIC, Balco.

OCCUPATIONAL HEALTH & SAFETY (OH & S) :

The contractor shall be responsible to take all precautions to ensure safety of the

labours / workers at work. The contractor will supply his labours / workers safety

equipment as per rules. If you are bringing your own equipment to carryout of job in

side the plant such equipment should be subject to hazard identifications and risk

assessment prior to commencing of work.

The persons engaged by you shall be given appropriate awareness on OH&S; those

personal who will carry out jobs affecting OH&S shall be properly trained and made

competent for the job performed by them.

During emergency situation which may be faced in the plant your personal should

move to the emergency shelters. They should not spread any rumor. (An OH &S

booklet is available in Safety Deptt and is required to be signed by the contractor

agreeing to comply with the same)

Vendor’s RESPONSIBILITY

The vendor has to make his own arrangement for skilled / semi-skilled

labour, tools, tackle, & any other equipment etc.

Vendor will make in triplicate list of tools, tackles, equipment's etc.

required for completing this job inside our premises. The list will be certified

by our Security In charge at Factory Main gate before the materials are

allowed inside our works. The first Copy of this material pass will be given

to the Security Incharge, 2nd Copy to the Officer responsible for the

execution of work and 3rd copy to be retained by the contractor.


Year 2018

Whenever, the vendor wishes to take out his any of the material brought

inside by him earlier, he shall have to get item checked by the area engineer

incharge as per the details certified at the time of entry. Gate Passes for

outgoing Material will be issued by competent authority of BALCO.

Withdrawal of all the materials to be supplied by BALCO either from our

main stores or any other places within the BALCO premises, transportation

to work site and returning of all scrap to scrap yard will be in the vendor's

scope.

For electrical connection of the vendor's equipment, vendor shall have to

arrange his own switch boards with fuses etc. for full care and safety as per

regulations of Electrical safety.

Vendor shall submit materials reconciliation statement for the materials to

be issued by BALCO free of cost after completing the work.

During shut-down or to meet exigencies, extra manpower free of cost , if

required, shall be arranged by the vendor and the work will have to be

carried out on round the clock to complete the jobs within time period

allotted by our Engineers Incharge.

All rubbish, Wastage, debris generated is to be collected and dumped in

the nearest Vat/Pit or after completion of the job / or the place as indicated

by Engineer Incharge. Area to be made clean & neat with necessary

brooming etc. at vendor's area of works.

All works are to be carried out in running condition of plant. Work is to be

carried out as per the requirement & BALCO does not guarantee continuous

work.

All tools, tackles, lifting tools should be load tested for which photocopy

of test certificate is to be produced by the party before starting of job. The

vendor shall strictly follow the rules specified by BALCO while carrying out

operations under the work contract.

While carrying out operations under the contract, the vendor shall strictly

adhere to the security and safety norms. The speed of the vehicles while

inside the factory should not exceed the limit prescribed by BALCO.

The vendor shall arrange to deploy the requisite skilled manpower in each

shift as may be required for the smooth functioning and maintenance of the

equipment and vehicles and also for discharging of other responsibilities.

Ensuring safety and prevention of any accident / incident of the employees

of the vendor will be the sole responsibility of the vendor.

The vendor shall provide all safety PPEs to all his workers, supervisors,

site in-charge & managerial staff and shall comply with all safety and

statutory rules and regulations.

The vendor should have a valid contract license.

UNIFORM: The contractor shall provide appropriate safety dress to all

the labor/staff personnel engaged by him for fulfilling contractual obligation.

The uniform shall prominently carry the contractor's name &logo and all of

contractor's personnel shall remain in uniform during duty period.

The contractor shall particularly take care of all liaisoning required with

local civic and Government authorities only to the extent it is related to the


Year 2018

execution of the contractor's scope of work for ensuring smooth progress of

work.

Contractor shall prepare a Quality Assurance Plan and get approval by the

Engineer in-charge, which will form the basis for stage wise inspections and

final inspections. The contractor shall comply and ensure that its Sub-

Supplier/ contractor and Consultants comply with the provisions of the

Technical Specifications in connection with quality assurance and quality

control arrangements in the carrying out of the Works. Contractor should

maintain separate log book for recording the work done with hours of

engagement and adherence to quality standards. The same will be verified

by BALCO engineers every day / shift. The contractor shall also maintain

log sheet to record maintenance activities, spares consumption and repairs

etc. wherever applicable. Contractor's staff daily attendances should be

maintained regularly wherever applicable. All such records maintained by

the Contractor, its Consultants and/or its Sub-Supplier/ contractor's pursuant

to such quality assurance and quality control obligations shall be made

available for our inspection upon notice.

26. LABOUR LAWS: The contractor shall be fully responsible for observing all

statutory laws in respect of the contract labour engaged by him as applicable under

payment of wage, minimum wages act. Contract Labour engaged by him as

applicable under payment of wage minimum wages act. Contract Labour

(Regulation Abolition Act 1970) FACTORIES Act 1965, Payment of Gratuity Act

1972, Maternity benefit Act 1961, retrenchment benefit, Industries employment

(standing order) act CG Industrial relation act and amendment thereof. The

contractor will discharge various liabilities relating to employee PF, Misc. provisions

act 1952 contract labours as per procedure of Balco enforce. Contractor having valid

labour license for 20 or more than 20 workers shall be considered for award for

which contractor are required to submit photocopy of Labour license along with the

tender.

27. OTHER LAWS OF THE LAND: The contractor shall observe all laws of the land

including those of Local, State and Central Government.

28. ASSINGNMENT OR SUBLETTING: The contractor shall not assign or sublet the

contract or any part thereof, without prior permission of Balco in writing.

29. INDEMINITY: The contractor shall keep Balco indemnified from and against all

actions, suits, proceedings, losses, costs, damage, claim and demands of every nature

and descriptions due to any acts of the contractor.

30. INSURANCE: The contractor will taken workmen compensation insurance policy

from the Insurance Company so as to enable him to discharge various liabilities

under workmen compensation act and submit documents within seven days of its

start of work. The contractor shall be required to obtain Group Insurance Policy for

the labours to be engaged in the work.


Year 2018

31. ILLEGAL GRATIFICATION: This contract can be terminated if any bribe,

commission, gift or advantage given, promised or offered by the contractor to any

employee of Balco.

32. FORCE MAJURE: For failure of execution of any work due to war, restraint,

imposed by government, earthquake, fire, explosion, riot, lockout, etc, beyond

human control directly interfering with the work, Balco shall only allow such

additional time as may be considered justified by the circumstances of the case. No

claim whatsoever of compensation from the contractor for loss etc. on this account

shall be entertained. Direct or indirect loss, if any, to Balco due to negligence of the

contractor during this period, on this account can however be recovered from the

contractor.

33. TERMINATION: Balco reserves the right to terminate the contract at any time with

or without notice if the work is found unsatisfactory and also get the work done

through any other any agency at the risk and cost of the contractor. Violation of any

of the above terms may also lead to cancellation of the contract and liabilities of the

contractor, if any, shall be deducted from his pending bills.

34. OBSTRUCTION OF WORK: Contractor shall ensure all timely payment of dues

to their workmen. In case contractors staff or workmen or are found obstructing the

normal working of Balco, the same shall be viewed seriously and shall make this

contract liable for termination.

35. JURISDICTION: The competent courts in Korba, Chhattisgarh, India only shall

have jurisdiction with regard to any question or matter arising out of this contract and

any other document that may be executed by the parties hereto or any of them in

pursuance hereof or arising here from.

36. Grievance: The service provider can submit their grievances through SRM and will

maintained a register in the department in which their employees can register their

grievances .