tender document for purchase of: design, engineering ... · mint, noida payable at noida. 3. tender...

India Government Mint,A Unit of Security Printing and Minting corporation of India Limited(Wholly owned by Government of India)D-2, Sector-1,P.O. Box No.78, NoidaPin - 201301 India CIN: U22213DL2006GOI144763Ph. No: 91-120-4783113,Fax No: 0120-2537609Web: www.spmcil.com, E-Mail: [email protected] : 09AAJCS6111J1Z6

PR Number PR Date Indenter Department

12002229 10.11.2017 Coining Shop COI

Not Transferable

Security Classification:

TENDER DOCUMENT FOR PURCHASE OF: DESIGN, ENGINEERING,SUPPLY, COMMISSIONING & TESTING OF PALLETIZER FOR THE

AUTOMATIC SCANCOIN & BOSCH PACKAGING LINES AT IGM,NOIDA.

Tender Number: 6000011125/COINING, Dated: 22.06.2019

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: Ashu Kumar

Designation: Deputy Manager (F&A)

Address: IGMN (India Government Mint, Noida)India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number:6000011125

Section1: Notice Inviting Tender (NIT)6000011125 /COINING 22.06.2019

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

1 COIN BAGS PALLETIZER

3.000 EA 198000.00INR IN FAVOUR OF

"INDIA GOVT. MINT, NOIDA"PAYABLE AT "NOIDA"

2 Installation & Commissioning

3.000 EA

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

THREE-BIDNational Competetive Bid

Dates of sale of tender documents: From 22.06.2019 to 23.07.2019 during office hours.

Place of sale of tender documents INDIA GOVT. MINT, NOIDA

Closing date and time for receipt of tenders 23.07.2019 15:00:00

Place of receipt of tenders INDIA GOVT. MINT, NOIDA

Time and date of opening of tenders 23.07.2019 15:30:00

Place of opening of tenders INDIA GOVT. MINT, NOIDA

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

Ashu KumarDeputy Manager (F&A)

2. Tenderer may also download the tender documents from the web site http://igmnoida.spmcil.com andwww.spmcil.com and submit its tender by utilizing the downloaded document, along with the requirednon-refundable fee of Rs. 590/- (Rupees Five Hundred Ninety Only) in the form of account payee demand draft/cashier's cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of India GovernmentMint, Noida payable at Noida.3. Tender documents may be purchased on payment of non-refundable fee of Rs. 590/- (Rupees Five HundredNinety Only) in the form of account payee demand draft/ cashier's cheque/ certified cheque, drawn on a scheduledcommercial bank in India, in favour of India Government Mint, Noida payable at Noida.4. If requested, the tender documents will be mailed by registered post/ speed post to the tenderers, for which extraexpenditure per set will be 50/- for tenderer. The tenderer is to add the applicable postage cost in thenon-refundable fee mentioned in Para 3 above.5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.6. In the event of any of the above mentioned dates being declared as a holiday/closed day for the purchaseorganization, the tenders will be sold/received/opened on the next working day at the appointed time.7. The tender documents are not transferable.8. Late quotations will not be considered and postal delays will not be condoned on any account.9. NO conditional tender shall be accepted.10. Please send your detailed quotation as per attached format by 03:00 P.M. on or before 23.07.2019 in sealedcover to India Govt. Mint, Noida (U.P). The tender will be open on 23.07.2019 at 03:30 P.M.11. Envelopes containing quotations to be sealed and conspicuously marked "QUOTATION" for "DESIGN,ENGINEERING, SUPPLY, COMMISSIONING & TESTING OF COIN BAGS PALLETIZER FOR AUTOMATICSCANCOIN & BOSCH PACKAGING LINES" Due at 03:00 P.M. on or before 23.07.2019. Failure in compliance ofabove instructions may liable your quotation for rejection.12. Envelopes not marked as (11) above are likely to be opened in the normal course.13. Quotation should be preferably dropped in the Tender Box placed at Main Gate of Mint. However, HandDelivery or quotation sent by post will also be accepted.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


14. If you are unable to offer/quote, please pass on your enquiry letter to the likely supplier under intimation to us.15. If you have entered into Rate Contract with the DGS&D New Delhi, for the Article in question please quoteR/Contract Rate.16. As per the amendments to Companies Act 2013, companies are required to make certain disclosure pertainingto vendors registered under Micro, Small and Medium Enterprises Development Act 2006(MSMED Act 2006). If yourfirm/company is registered under MSMED Act 2006, please send us a copy of the registration certificate.17. India Government Mint, Noida reserves the right to accept any tender and to reject any or all tenders, to acceptin part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process andreject all tenders at any time prior to award of contract, without incurring any liability, what so ever to the affectedtenderer or tenderers.18. If found, any security breach by the contractor, will lead to:a) Termination of Contract.b) Payment of Damages.19. Suppliers or their nominees may be present at the time of opening of the tender. Authorized representatives ofthe tenderers, who have submitted tenders on time may attend the tender opening, provided they bring with themletters of authority as per the format in SBD XVII from the corresponding tenderers.

Note:(1) All other terms and conditions of NIT (including GIT, SIT, GCC & SCC) shall be remain as per this tenderdocument.(2) General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of thistender document.For details regarding GIT and GCC please refer links as below:http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf http://www.spmcil.com/spmcil/UploadDocument/GCC.pdfSECTION - I to XIX: APPLICABLE, EXCEPT SECTION: XIII, XVIII & XIX.

SECTION - XIII BANK GUARANTEE FORM FOR EMD: NOT APPLICABLE.SECTION - XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES: NOT APPLICABLE.SECTION - XIX PROFORMA OF BILLS FOR PAYMENT: NOT APPLICABLE.

FOR "SPMCIL" READ AS "INDIA GOVT. MINT, NOIDA" & FOR "FORTY FIVE DAYS" READ AS "SIXTY DAYS" INSECTION XV & XVI OF THIS TENDER DOCUMENT.

(3) Tender Document, duly signed, must be sent along with your offer with clear mention of your valid G.S.T.registration No.(4) BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENTOF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FORANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TOREJECTION OF OFFER.

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf(GIT contains 32 pages)

NOTE: Out of 32 pages, 23 pages are pertaining to GIT Part 1 i.e. from 1 - 23.



Section II: General Instructions to Tenderers (GIT)Part II: Additional General Instructions Applicable to Specific type of Tenderers

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf(GIT contains 32 pages)

NOTE: Out of 32 pages, 09 pages are pertaining to GIT Part II i.e. from 24 - 32.



Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 18 Earnest Money Deposit (EMD) Earnest Money Deposit (EMD): An amount ofEMD Rs. 1,98,000/- to be deposited by tenderer atthe time of quotation submitted by the tenderer infavour of "General Manager, India GovernmentMint, Noida" only in following forms: a) A/c PayeeDD b) Fixed deposit Receipt c) Banker's Cheque.

02 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - A

(i) Micro and Small Enterprises firm are exemptedfrom submitting Tender fees and Earnest Moneydeposit. Please send the copy of valid registrationcertificate of Micro and Small Enterprises alongwith your bid / quotation otherwise your offer willnot be considered for above exemption.(ii) Since the job is not splitable participating MSEsregistered with MSME under Single PointRegistration Scheme quoting price within priceband of L1+15% cent shall be allowed to bring

03 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers - B

down their price to L1 price where L1 is nonMSEs. On acceptence of the above, the total jobshall be awarded to the MSME firm.(iii) Firms are requested to submit their ownershipdetails.

04 19 Tender Validity Tenders shall remain valid for acceptance for aperiod of 120 days from the date of opening of'PQB'.

05 20.4 Number of Copies of Tenders to besubmitted

A Tenderer shall submit two copies of its tendermarking them as 'Original' and 'Duplicate'.

06 20.5 Signing and Sealing of Tender As per attached Annexure - I.



Section IV: General Conditions of Contract (GCC)Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GCC.pdf(GIT contains 28 pages)



Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 6 Performace Bond/Security - A The successfull bidder shall furnish SecurityDeposit within 21 days of issue purchase order inthe form of unconditional Bank Guarantee/Account Payee Demand Draft, from anyscheduled commercial Bank of India in favour ofthe "India Government Mint, Noida", for 10% valueof the purchase order valid upto 60 days beyondthe date of completion of all contractualobligations by the supplier, including the warrantyobligations. Further, if bidder fails to furnish therequired performance security within the

02 6 Performace Bond/Security - B specified period, your EMD will be forfeited.

03 10 Terms of Delivery Delivery period including installation,commissioning & testing for first unit is 20 weeksfrom the place of purchase order and 4 weeks foreach palletizer from the date of the finalacceptance of the system (Previous) by the IGM,Noida.

05 19.3 Option Clause N.A

06 21.2 Taxes and Duties 1. GST registration number to be provided.2. Tax applicablity/exemption.

07 22, 22.1, 22.2,22.4, 22.3,22.6

Terms and Mode of payments Payment will be made within 30 days after receiptof material, acceptance, approval of concernedauthority & subject to submission of bill intriplicate.

08 24.1 Quantum of LD If successful supplier fails to deliver the item withinthe time farme(s) incorporated in the contract,IGMN shall, without prejudice to other rights andremedies available to IGMN under the contract,deduct from the contract price, as liquidateddamages, a sum equivalent to the 0.5% of thedelivered price of the delayed goods for eachweek of delay or part thereof until actual delivery,subject to a maximum deduction of the 10% of thedelayed 'goods' contract price(s).

09 21.2 Short Closure Clause India Government Mint, Noida reserves the right toshort close the contract upon any change inrequirement of IGMN on design / specification,



Sl.No.

GCC ClauseNo.

Topic SCC Provision

National consideration, user requirement andindent etc. in addition to the GCC Clause 29.

10 16 Warrantee Clause 1 year from the date of final acceptance ofPalletizers.



Section VI: List of Requirements

ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

1 COIN BAGS PALLETIZER EA 3.000 198000.00INR INFAVOUR OF"INDIAGOVT. MINT,NOIDA"PAYABLE AT"NOIDA"

2 Installation &Commissioning

EA 3.000

Required Completion Schedule: Delivery period including installation, commissioning & testing for first unit is 20weeks from the place of Purchase Order and 4 weeks for each Palletizer from the date of the final acceptance of thesystem (Previous) by the IGM, Noida.

Required terms of delivery, destination & preferred mode of transportation: F.O.R. I.G. Mint, Noida on door deliverybasis duly unloaded including packing and forwarding, preferably by road.

Preferred Mode of Transportation : Roadways



Section VII: Technical Specifications

Material Description: Coin Bags Palletizer

Design, Engineering, Supply, Commissioning & Testing of PALLETIZER for the Automatic SCANCOIN & Boschpackaging lines at IGM, Noida.

A) Brief Description of existing system:

Coins are packed in LDPE film BIG Bags by fully automatic scan coin packaging Machine system & 2 BoschPackaging lines. (Total 3 Lines)

Output rate of LDPE BIG bag making is in the range of 5-6 nos. per minute.

Each LDPE BIG bag contains 20 or 25 small pouches/sachets and each sachet contains 100 coins.

Weight of the BIG Bag will be in the range of 9 to 20kg depending on the denomination of the coins.

LDPE Big bag are picked by operator manually from the conveyor system and place them on pallets (1000mm (L) X610mm (W) X 300mm (H)).

LDPE Bags are placed manually stacked on a pallet: 2 Rows X 4 Columns X 10 layers

LDEP Big bag size is of 380mm length X 340mm Width X 50mm Height.

B) Technical Specifications of product for Pick & Place:

1. Dimension of the bag: 380L x 340W x 50H mm2. Product to be palletized: LDPE bag of 150micron thickness, which contains coins of Rs 1, 2, 5 & 10 or any otherdenomination.3. Maximum weight of LDPE bag: 20kgs.4. Rate of Output of LDPE bags: Maximum 6 bags per minute5. Pallet dimensions: 1000 x 610 x 300 mm (L x W x H) with side walls. Pallet size may be programmable & Can beset by the operator when the pallet changes.6. Bag/Layer: 2 Rows X 4 Columns X 10 Layers # Total 80 Bags per pallet. It shall be programmable & can be setby operator if the size of pallet changes.

C) Features required for the Proposed System:

1. LDPE film big bag should be lifted from the Pickup Roller conveyor system by 3 axis Pick & place robo/palletizerand lifting and placing mechanism should be finger type hand Gripper.

2. 3 Axis Pick & place robo/palletizer should lift the Big Bag and move vertically and horizontally to the position of thepallet which is place on the floor as per the pre-programmed position.

3. Operator places empty pallet to the pre-programmed location.

4. Bags should be picked up from the pickup roller conveyor and place them to the desired location on the pallet in10 layers max. Each layer is of 2 rows X 4 columns (Matrix form). This function shall be programmable.

5. System should work fully automatic operation in addition to manual mode.



6. Full proof safety measures to be taken to ensure that machine stops if any operator enters the pick and placePalletizer operation field so as to avoid any accidents.

7. Pallet plat form fit with weighing system and makes a provision in the system to show/display the Gross weight ofthe pallet with coin bags. Also system has provision to set the maximum weight of pallets for giving alarm for nearfilling pallet with bags.

8. Existing pallet drawings is enclosed for ready reference.

D) Scope of Supply by the firm:

1. Pickup conveyor2. Hand Gripper for bag pickup3. 3 Axis robot/palletizer and place unit4. Pallet Locator plat form with weighing system.5. Safety Measures with protective covers and alarm system

E) Pick up roller Conveyor for the system (Scope of supply by vendor):1. Length of Conveyor: 1 mt2. Width of conveyor: 420 mm3. Height of conveyor: Adjustable 600 to 900 mm4. Speed variable: 15 to 30 mts per minute.5. Roller diameter and pitch between rollers should be such that hand gripper with finger type should easily pick thebig bag with ease and freely without obstruction.6. Additional features if any be incorporated for better handling/separating/conveying

F) 3 Axis pick and place unit (Scope of supply by vendor):1. No. of Axis: 32. Motors: Servo Driven3. Vertical Axis Travel: 1.5 Mts4. Horizontal Axis Travel: 2.0 mts5. Hand Gripper: Finger type with suitable nos. of fingers so as to pick the bag with ease and should not tear the bagas bag material is of LDPE film with 150micron thickness.6. Suitable heavy duty linear slides & Drives to be used- continuous operation 24x7.

G) Safety Devices for Protection (Scope of supply by vendor):1. Palletizer should stop immediately and come to stand still, if any person enters the operational field of pick &Place.2. After the person gets out of operational field, Reset the palletizer, then it should continue the remaining operationand continue.3. Safety Light beams/curtains/fencing to be provided for protection when active intervention is required into theproduction process of the safe guarded machine/ while still safeguarding access to the work process.4. Alarm system to be provided for near filling of pallet.

H) Control Panel (Scope of Supply by vendor):1. Suitable PLC, switchgear, Drives, Safety system etc., to be provided and to be integrated totally.2. Pallet locator plat form with weighing with display. Alarm system shall incorporate for near filling of pallets. Totalweight of the pallet shall set by the operator as per the pallet size. Locator shall be adjustable to accommodatedifferent sizes of pallets.



3. Touch screen/HMI for programming and teaching the positions to the palletizer.4. Joy stick for manual operation.

I) Power supply & Pneumatic specifications:1. Voltage 3x400VAC, 50Hz2. Control voltage: 24VDC3. Air Supply: 5-6Kg/cm² (Air supply point is provided by IGM, Noida & necessary piping to be provided by vendorfrom the supply point which may be within 30 meters from the palletizer)4. Electrical supply point (Panel) is within 60meters from the palletizer)

J) Training to be provided to operators and supervisors in IGM Noida for minimum 5 working days on operation &maintenance.

K) Drawings to be provided by vendor:1. Electrical drawings.2. Mechanical drawings like Hand gripper with finger type, Gantry dimensions, pick up conveyor, pallet position,control panel etc.,3. Pneumatic drawings.4. Bill of Materials with specifications & Make of the items.

L) Palletizer has to be installed in the available space dimensions as per the site shown by the IGM, Noida.

M) Interested firms may visit the plant to check the scope of work and availability of site for installation works beforesubmission of bid with prior permission.

Notes:1. Firm has to carry out this as a turnkey project.2. Firm has to carry out all the civil works, electrical works and piping works for pneumatic lines as required.

Required quantity of Coin Bags Palletizer is: 03 No. with installation, commissioning & training.

NOTE: Tenderer's attention is drawn to GIT clause 17 and GIT sub-clause 10.1.

The tenderer is to provide the required details, information, confirmations, etc. accordingly, failing which it's tender isliable to be ignored.



Section VIII: Quality Control Requirements

As per Section VII - Technical Specification.



Section IX: Qualification/Eligibility Criteria

Experience & Past Performance -Bidder firm should have supplied, installed and commissioned similar Coin Bags Palletizer with minimum cumulativecapacity of 01 No. in any one year during last five (5) years ending March 31st, 2018.

Capability Facilities -Bidder firm must have an annual capacity to supply, install & commission a Coin Bags Palletizer of 02 No. capacity.

Financial Standing -The average annual turn-over of the Bidder during the last three (3) years, ending March 31st, 2018 should be atleast 29.72 Lakh.

Bidder Firm should not have suffered any financial loss for more than one year during the last three years ending31.03.2018.

The net worth of the firm should not have eroded by more than 30% in the last three years ending 31.03.2018.

Capability - Equipment & manufacturing Facilities:

Bidder has to submit the following information regarding capacity and performance:

a. Name of the machine utilized to supply the quoted product.b. Total Annual Capacity of the supplier.c. Supply orders in hand and proportionate capacity to supply quoted amount.d. Supply orders in hand and proportionate capacity to supply quoted amount.

Note:1. Tenderers must have valid registration no. of GST No. & PAN No.2. All experience, past performance and capacity /capability related / date should be certified by the authorizedsignatory of the bidder firm. The credentials regarding experience and past performance to the extent required asper eligibility criteria submitted by bidder may be verified from the parties for whom work has been done.3. Audited copy of Balance Sheet and profits & loss Account statements of last three financial years i.e. FY,2015-16, 2016-17 & 2017-18.4. Copies of Work Orders / award letters along with certificates of successful completion of the similar job / servicesexecuted by the bidders during last 5 years ending on 31.03.2018 as a supporting document shall be attached withPQB.5. IGMN reserves the right to cross check the documents from the issuing department. The certificate of successfulcompletion should also contain the details of work order, duration of the contract, quantum of business done and itssatisfactory completion.6. Acceptance to all term and condition of the tender without any deviation is to be given.7. Tender has to be submitted with contact address and e-mail ID etc. duly filled and signed.8. Bidder has to furnish stipulated documents in support of fulfillment of qualifying criteria. Non-submission orincomplete submission of documents may lead to rejection of offer.9. All financial standing data should be certified by certified accountant's e.g. Chartered Accountants (CA).

Bidder to furnish stipulated documents in support of fulfillment of qualifying criteria. Non-submission or incompletesubmission of documents may lead to rejection of offer.



Section X: Tender Form Date:

To,India Government Mint, NoidaA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Noida

Ref: Your Tender document No.6000011125 /COINING dated 22.06.2019

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price Schedule

Ref. No. Date:

ToThe General ManagerIndia Government MintNoida - 201301, U.P.

Subject: Quotation for Design, Engineering, Supply, Commissioning & Testing of PALLETIZER for the AutomaticSCANCOIN & Bosch packaging lines at IGM, Noida.

Sl. No. Description of item Accounting Unit Quantity HSN/SAC Unit Rate GST Total Cost

Code

1 Coin Bags Palletizer No. 03 84795000Installation, Commissioning No. 03 9983& training

As Per Technical Specification - VII

2 Add: Freight/Transportation Charges (if any)

3 Add: GST (As applicable)

Grand Total

NOTE:

1 Rates should be quoted FOR I.G. Mint, Noida.

2 All the charges should be clearly specified in the appropriate column.

3 Cutting/Overwriting should be avoided.

4 No conditional tender will be accepted.

5 Bidder firm shall quote strictly as per Price bid format above Failing to which the offer shall be summarily beenrejected.



Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XIV: Manufacturer's Authorization FORMTo,India Government Mint, NoidaA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Noida

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:



Section XVII: Letter of authority for attending a Bid openingThe General Manger,India Government Mint, Noida.

Subject: Authorization for attending bid opening on 23.07.2019 in the Tender of DESIGN, ENGINEERING, SUPPLY,COMMISSIONING & TESTING OF PALLETIZER FOR THE AUTOMATIC SCANCOIN & BOSCH PACKAGINGLINES AT IGM, NOIDA..

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 SPMCIL Security Printing and Minting Security Printing and MintingSPMLDelhi 110001
