tender documents - qatar national cement company · “to supply of grinding media steel balls in...

Qatar National Cement Co. (Q.P.S.C.)

P.O BOX 1333, DOHA, STATE OF QATAR H. Office:Tele. +974 44693800, Fax +974 4693900 C. Plants:Tele. +974 44712880, Fax+974 4471258

Public Tender No.:GTNO 09/17

“To Supply of Grinding Media Steel Balls in different sizes for the Usage in Raw & Cement Mills operating in Cement Plants, Delivery on C.I.F. Doha Seaport-State of Qatar, Unpaid Customs Duties Basis.”

___________________________________________________________ TENDER DOCUMENTS 1 REQUIREMENTS OF GRINDING STEEL BALLS

Tender Documents

Table of Contents

Subject No of Pages

Part-1

Instructions to Tenderers 03-06

Tender General Conditions 07-13

Letter of Acknowledgement 14-15 Format of Tender Form 16-18 Format of Tender Bond 19-20

Part-2

Contract of Supply 22-27 Items Technical Aspects 29-31 Format of Bill of Quantity 32-33 Format of Performance Bond 34-35 Format of Qualifications and Exceptions 36-37






Part-1

Subject No of Pages

Instructions to Tenderers 03-06

Tender General Conditions 07-13

Letter of Acknowledgement 14-15 Format of Tender Form 16-18 Format of Tender Bond 19-20






INSTRUCTIONS TO TENDERERS






Instructions to Tenderers

1.Documents Provided for Tender Purpose

1.1 The documents specifically provided for the purpose of tendering (herein after called “the tender documents”) comprise of the followings.

Part-1

Instructions to Tenderers

Tender General Conditions

Letter of Acknowledgement

Format of Tender Form

Format of Tender Bond

Part-2

Contract of Supply

Items Technical Aspects

Format of Bill of Quantity

Format of Performance Bond

Format of Qualifications and Exceptions

2. Submission of Tender

2.1 The tenderer must adhere to the conditions stated in these tender documents and write the total prices on the “Format of Tender Form” and “Format of Bill of Quantity” duly filled on their participant company’s letter head in accordance with the provisions of these documents. Any tender offer that does not comply with these provisions may be considered null and void.

2.2 Should there be any comments, qualifications, reservations or amendments,

alterations to specifications or conditions they must be stated in a separate letter on the tenderer’s participant company’s letter head as the format enclosed in these tender documents attached to this tender offer and indicated on the enclosed tender offer.

2.3 The tender offer shall be submitted in three (3) separate wax-sealed envelopes with the information fill out on the provided sticker together with the tender documents for each envelope as mentioned in below:

a) Tender Bond Envelope

b) Technical Offer Envelope (submitted in original plus two additional copies)

c) Commercial Offer Envelope (submitted in original plus two additional copies)

The envelope (a) and (b) should have no bearing of prices anywhere. The three (3) separate envelopes must be placed into an outer sealed envelope clearly marked on the cover the Number of Tender, Name of the participant company, Submission Date, Closing Date of tender and the Title of the Tender.

2.4 Alternate Options: The tenderer may submit alternative tender offer in addition to

the original tender offer and should the tender documents so stipulate and if the tenderer deems be in the interest of this Tender’s required items financially or technically or with respect to the completion period or for any other consideration.






These alternative tender offer(s) will be presented in separate envelopes in the same

manner as the original tender offer(s( enabling a comprehensive evaluation of all the submitted tender offers under this Tender processing and these alternative tender offer(s) should be clearly marked as alternate tender offer A, alternate tender offer B etc.

2.5 The tenderer must include the following duly filled in his tender offer:

a. The time for the supply and delivery of the required items, the origin manufacturer, country of origin, packing details shall be clearly stated with dates in details.

b. Each page of these tender documents shall be initialed by the tenderer’s duly authorised person to represent bind and stamped by the tenderer as token of his acceptance.

c. The tenderer should express that he has no objection to enter into a final contract based substantially upon the content of the Contract of supply, technical specifications and conditions, tender general conditions described in these tender documents and any others subsequent documents agreed and approved by signing the final contract.

d. Unit prices Schedule

e. The tenderer shall submit copy of annual accounts duly audited by professional certified accountants for three years preceding.

f. The tenderer shall submit a current copy of his Comm. Register along with a current copy of the tenderer’s company Computer Card.

3.Filling of tender formats/Corrections & Adjustment of Errors 3.1 No erasures, alterations or additions shall be made by the tenderer to the tender

formats (other than filling in blanks where intended for that purpose), unless such alteration is made in accordance with an addendum issued as hereinafter described.

3.2 Should there be any erasures or scratching out on the tender documents, it must be

signed and stamped by the tenderer’s Company/Establishment. 3.3 Prices and their particulars must be typed written or written in ink and shall not be

written in pencil. All pages of the tender documents, specially those containing the total prices and their term must have the stamp of the tenderer’s company/establishment affixed to them.

3.4 The tenderer shall submit his tender offer in Qatari Riyals or US Dollars. The related stipulated formats for details & total lump-sum price and all other monetary statements in connection with this tender offer prices are to be in Qatari Riyals or in US Dollars and/or in Euros Currency subject to the approval of QNCC.






3.5 The name of the authorized person signing must be typed written or printed below the signature. The official stamp of the tenderer must be fixed.

3.6 In case of any differences, ambiguity or discrepancy between the original and other

copies of the tender offer, the original documents shall prevail.

4. All questions/query or requests for clarifications pertaining to commercial,

contractual or technical matters of this tender prior to submission of duly completed tender offer shall be addressed as per Sub-Section 4.2 below in writing, quoting the Tender number and title.

4.1 The tenderer’s query should reach the address mentioned below in Seven (7) days before the closing date. Queries raised thereafter may be ignored.

4.2 The three separate envelopes of the tender offer should be duly closed, sealed and deposited inside a big outer envelope all together should be duly closed, sealed and addressed to:

Chairman of Tender & Procurement Committee Qatar National Cement Co. (Q.P.S.C.) P.O.Box 1333, Doha, State of Qatar Tele (00974) 4469 3800, Fax (00974) 4469 3900

And to be submitted directly to:

Office of the General Secretary of the Tender & Pro. Committee New Administration Building @ Umm-Bab, State of Qatar Tele. No. (00974) 4471 2880 Fax No. (00974) 4471 2585 Extension Number: 1542 or 1549 Email:[email protected]

Closing Date: Wednesday, September 20, 2017 on or before 12 hours at Noon The tender offer must be handed over to the Tender and Procurement Committee’s General Secretary before being deposited in the respective tender box. The Tender and Procurement Committee’s General Secretary will issue a tender offer receipt against each received tender offer, indicating the time and date of receipt.






TENDER GENERAL CONDITIONS






Tender General Conditions

1. Brief Meaning 1.1 The tenderer means any legal entity who has collected the tender documents

and is in agreement with the conditions, scope of supply, technical specs. and conditions, tender general conditions, contract of supply’s terms and conditions and other relevant documents described in these tender documents and is abiding by them & quoting /bidding in accordance with them.

1.2 QNCC means Qatar National Cement Company Q.P.S.C. P.O. Box 1333, Doha, State of Qatar and the Cement Plants premises located at Umm-Bab, who announced by the Public tender No.:(GTNO 09/17) referred in above for the supply of the required items.

1.3 Items and it’s Technical Aspects:include all item numbers and their

accessories listed in details in the Format of Bill of Quantity and it’s technical, chemical specifications, physical properties and analysis are mentioned in details in pages nos.30&31 under Part-2 in these tender documents of the Public Tender No.:(GTNO 09/17) referred in above.

1.4 Variation orders means a appendix or appendices to these conditions of the

Contract which specify any amendments including variations to any part of this Contract which may be mutually agreed upon between the parties after the signing of this Contract.

1.5 Contract of Supply means the proposed agreement (Contract of Supply)

between QNCC as the Buyer and the successful tenderer as the Supplier for the supply of the items required.

1.6 Integral Conditions to Contract include the scope of supply, technical specs.,

tender general conditons and any annexes, appendices, drawings & schedules annexed thereto, if any or subsequently issued.

1.7 Contract Validity Period means the agreed period in the Contract for the supply and delivery of the required items and their accessories subject of this Public Tender No.:(GTNO 09/17), together with calculation of Sixty (60) days following the date as token of temporary acceptance of receipt the complete items and their accessories under the Contract in the stores at Ummbab, State of Qatar.

1.8 Drawings & Documentations means all drawings, information and

documentation specified in the Contract and all other documents as required to be submitted by the successful tenderer to QNCC for the items required under the Contract.






1.9 Sub-Supplier means any person/s (Other than the Supplier) named in the Contract for execution of any part of Contract or any person to whom any part of the Contract has been sub-let with the consent of QNCC.

1.10 Temporary Acceptance of Receipt the complete Items and their

accessories under the Contract: It is intended that the initial receipt of supplied and delivered items quantities under the Contract of Supply by the First Party’s store keeper in the Stores @ Umm-Bab, State of Qatar.

1.11 Final Receipt of the Items complete Contracted Quantities means that the

complete contracted quantities of the items and their accessories are completely delivered in the stores @ Umm.Bab and successfully passed the inspection proccess conducted by the inspection committee formed by the First Party which decided the finally receipt of the items total contracted quantities which found as per technical terms, specifications and drawings prescribed in the documents of this Contract.

2.Validity of Tender

2.1 Tender offer must remain valid for the acceptance for a period of ninety (90)

days commencing from the closing date of this tender.

3. Tender Bond

3.1 The tender bond shall be enclosed with the tender offer in the form of bank guarantee issued by one of the first class reputable bank operating in the State of Qatar acceptable by QNCC amounting of QAR 100,000/- (Qatari Riyals One Hundred Thousand) or equivalent to the same amount in US Dollars. It must be unconditional and valid for (120) days commencing from the closing date. The Tender and Procurement Committee reserves the right to exclude any tender offer which does not include the required tender bond.

3.2 Upon the receipt of the 10% bank letter of guarantee/performance bond

from the successful tenderer’s the tender bonds should be returned to all the unsuccessful tenderer(s). The successful tenderer’s tender bond would be returned after signing of the Contract between QNCC and the successful tenderer.

3.3 The tenderer may not withdraw his tender offer or amend his offered prices

after the closing date of this Tender. In the event of his withdrawal of his tender offer, his tender bond would stand forfeited.

4. Expenses of Tendering

4.1 QNCC will neither be responsible for any expenses nor losses which may be incurred by any tenderer either in the preparation of his tender offer or in






any way whatsoever arising out of the invitation and elaboration of the tender offer for the required items subject to this Tender.

5. Cancel the Tender or Acceptance, Rejection of Tender Offer

5.1 QNCC has the right to cancel this Tender without giving any reason(s) at any stage.

5.2 QNCC has the right to exclude tender offer(s) who are not conforming to conditions of this Tender and/or tender offer(s) that are submitted after the closing date and/or submitted without the required tender bond.

5.3 QNCC is “not” committed to accept any tender offer(s) with the least price.

6. Each tenderer must demonstrate, that he and his employees had previously

manufactured and supplied other similar items together with evidence that these items have continued to be successfully operative for a period of time.

7. Performance Bond

The successful tenderer will be required to submit bank performance bond as per the format provided in the tender documents amounting to 10% (ten percent) of the total fixed lump sum contract price, issued by a first class reputable bank operating in State of Qatar and acceptable to QNCC. The performance bond shall become effective before signing the Contract and valid for sixty (60) days commences from the date as token of temporary acceptance receipt of the complete items quantities required under the Contract of Supply in the stores @ Umm-Bab which is covering any delay maybe happened in the delivery or any default due to quality failure appeared in any items contracted quantities supplied & delivered or breaching any other contractual obligations implication during such period. If QNCC shall consider forfeiting the bond or guarantee he shall forthwith do notify the successful tenderer specifying such default/failure.

8. Applicable Law

All disputes shall be settled as per applicable Qatari Laws. The tenderer shall be fully conversant with the laws, regulations and practices prevailing in State of Qatar.

9.Examination of Tender Documents/Site Conditions /Site Visit

9.1 The tenderers are advised to examine and thoroughly acquaint themselves with the contents of the tender documents and take all further steps necessary to ascertain for themselves, entirely at their own expense, any






additional information necessary for submitting a tender offer and supply of the required items.

9.2 Submission of the tender offer shall be deemed to indicate that the

tenderer has satisfied himself regarding and undertakes to accept and comply with all the obligations, liabilities, responsibilities and risks imposed upon him by these tender documents. Submission of tender offer shall deemed to indicate that the tenderer has made himself acquainted & satisfied himself with the prevailing risks associated with procurement, manufacturing, fabrication & transportation, customs etc. associated with business in order to discharge his responsibilities/obligations under these tender documents.

9.3 The tenderer at their own expense shall visit the site if necessary and

obtain by themselves all information which may be deemed necessary to enable them to submit a fully comprehensive and sufficient tender offer.

9.4 No claim whatsoever will be entertained arising out of the tenderer’s failure to

study local conditions, laws, duties and taxes as well as specifications, drawings, existing facilities etc or to obtain reliable information in respect of items required or otherwise.

9.5 The attention of the tenderer is drawn to the fact that the tender offer has to be on fixed price basis with no provision for price variations for labor, items, currency variation, taxes and duties which may arise during the duration of the Contract.

10. Correspondence/Notices shall be done by the tenderer on the address of

QNCC stipulated elsewhere giving the Tender Number,Title of the Tender. All invoices /notices should mention the Tender Number, Title of the Tender.

10.1 QNCC shall issue/send correspondence/notices to the Representative of the

Supplier as provided on the Contract.

10.2 QNCC and the tenderer/supplier shall immediately notify each other incase of any change in such address for any reason whatsoever.

11. The tenderer shall submit with his tender offer a comprehensive bar chart

indicating and distinguishing between the time for preparation of supply and delivery of the required items. The tenderer’s delivery time schedule shall be subdivided in various sub activities.The delivery time schedule will become part of the Contract. The shortest possible delivery time will be considered at the time of evaluation of the tender offers under this Public Tender No.: (GTN0 09/17).






12. Contract of Supply

12.1 The successful tenderer shall enter into a Contract with QNCC outlining the conditions as enumerated in these tender documents and with the Contract prices and additional conditions as agreed by either party to the Contract.

12.2 The Contract will be drawn up in three originals duly signed by authorized

signatories and stamped by official seal of either Party to Contract. The successful tenderer/supplier will receive one original Contract.

12.3 The Contract shall be binding on the successor(s) in the event of change in

Ownership of either party.

13. Assignment and Sub-Supplier

The successful tenderer/supplier shall execute the Contract himself and he shall

not assign it in whole or in part or sub-let it wholly or partially without the prior written consent of QNCC. If permitted by QNCC to assign the whole Contract or part thereof, the successful tenderer/supplier shall guarantee the proper execution of the contractual obligations by the assignee. The successful tenderer and the assignee shall be jointly responsible on sub-letting.The successful tenderer/supplier shall be responsible for the acts, defaults and neglects of any sub-supplier, their agents, servants or workman as fully as if the were the acts, defaults or neglects of the successful tenderer/supplier, his agents, servants or workman.

14. The Payment Terms & Currency

The proposed payment of Contract total Fixed Price shall be settled as per the payment terms defined in the proposed Contract of Supply, Article No.03, in Contract of Supply listed in these tender documents.

15. Mistakes & Errors

15.1 The tenderer shall be responsible for any discrepancies, errors or omissions

in the drawings and informations provided by him, whether they have been approved by QNCC or not.

15.2 The tenderer, however, shall be responsible for any misunderstanding or incorrect information obtained by him.

15.3 The tenderer shall at his own expense carry out any alterations or remedial work necessitated by reason of such discrepancies, errors or omissions for which he is responsible and modify the drawings and information accordingly,






or if the same be done by or on behalf of QNCC shall bear all costs reasonably incurred therein. The performance of his obligations under this clause shall be in full satisfaction of the discrepancies, errors or omissions.

16. Settlements of any Disputes under the Contract.

16.1 In case of any dispute arising between the two Parties of the Contract, they

shall first make an attempt to settle the same amicably as early as possible. If the dispute cannot be settled within ninety (90) days of its arising, the same then shall be referred to Qatari Competent Courts.

16.2 No Question, dispute or indifference arising between the two Parties of the Contract shall be referred to the Qatari Court(s) unless they have failed to settle the same amicably within a period of ninety (90) days.

16.3 Performance of the Contract shall continue during judicial proceedings unless

QNCC shall order the suspension thereof, and if any such suspension shall be ordered the reasonable expenses of the Second Party of the Contract occasioned by such suspension shall be included in the total lump sum price of the Contract if the Court(s) do decide. No payment due payable by QNCC shall be withheld on account of pending reference to the Court.

=============================================






LETTER OF ACKNOWLEDGEMENT






LETTER OF ACKNOWLEDGEMENT

(on the Letter Head of the Tenderer)

Date: …………………

Ref. No.: …………………………….

To: Chairman of Tender and Procurement Committee

Qatar National Cement Company, (Q.P.S.C.) P.O. Box: 1333 Doha, State of Qatar

Public Tender No.: (GTN0 09/17)

Subject: …………………………………………………………………………………………..

Dear Sir(s),

We hereby acknowledge acceptance of all terms and conditions set forth in these tender documents. We undertake that we will pay the tender fee before the submission of our tender offer on the due date of the Public Tender referred in above.

_________________________________ __________________ Tenderer Name Date _________________________________ __________________ Authorize Person’s Name/Signature Date

Stamp/Seal






FORMAT OF TENDER FORM






FORMAT OF TENDER FORM (on Letter Head of the Tenderer)

Qatar National Cement Co., (Q.P.S.C) Date …………….. P.O. Box: 1333, Doha, State of Qatar

Attention: Chairman of Tender & Procurement Committee

Subject: Public Tender No.: (GTN0 09/17)

Gentlemen,

Having examined the Tender Documents and having inspected the site and fully acquainted ourselves to the conditions of the contract, requirements and specifications thereon, responsibilites of of the supply & delivery. We undertake to execute “To supply of Grinding Media Steel Balls in different sizes for the Usage in Raw

& Cement Mills operating in Cement Plants”, in accordance with tender’s scope of supply, technical specifications,conditions, drawings, terms and conditions of the Contract stipulated in these “tender documents“ studied/accepted and signed by us for total lump sum and fixed Contract price of QAR/USD…………………………….. ( ) Delivery on C.I.F. Doha Seaport-State of Qatar,

Unpaid Customs Duties Basis.

We hereby acknowledge the receipt of following addenda (if any).

Reference Number of Addenda Date

…………………………………….. ……..…… …………………………………….. ………….. …………………………………….. …………..

We, hereby undertake that our “tender offer” are complete in all respects and that any item not expressly stated in these tender documents but necessary for the proper completion of the delivery of the required items has been included. We, hereby, undertake that if our tender offer is accepted, we shall start/proceed the supply of items required in the terms of these tender documents immediately upon notification by QNCC.

We, hereby undertake that if our tender offer is accepted, we shall provide the required bank performance bond of 10% value of the Contract total price, as stipulated in these tender documents within twelve (12) days in case of the tenderer is operating outside of Qatar or seven (7) days if the tenderer is operating in Qatar calculated from the date of being confirmed the receipt, acknowledgement and acceptance of the letter of awarding this tender from yourselves.






We, further agree that QNCC is “Not” committed to accept any tender offer with the least price.

We further confirm that we shall abide by our tender offer for 90 days commencing from the closing date of this Public Tender No.:(GTNO 09/17) and it shall remain binding upon us and may be accepted at any time before the expiry of that period.

We enclose herewith the following documents

a) Bank Tender Bond No…………… of QAR/USD .………. in favor of QNCC and valid for 120 days until …../……/2017 ;

b) Latest Financial Report of the Company; c) Others ………………….please specify d) A copy of both current commercial register (C.R) & Company Computer Card, e) …………………………………………...

The Tenderer/Company Name: …………………………… Address: …………………………… Tel. & Fax: …………………………… Represented by: …………………………… In the capacity: …………………………… Duly authorized to sign on behalf of the tenderer. Signature …………………………… Witness by …………………………… In the capacity of …………………………… Address …………………………… Signature …………………………… Date …………………………… Company Seal ……………………………






FORMAT OF TENDER BOND






Format of Tender Bond ON THE LETTER HEAD OF BANK

Qatar National Cement Co., (Q.P.S.C.) P.O Box 1333, Doha, State of Qatar

Subject: Tender Bond for Public Tender No.:(GTN0 09/17) Greetings,

We are pleased to advise you that we hereby guarantee M/S…………………… with an amount of QAR100,000.00=(Qatari Riyals One Hundred Thousand) or equivalent to the same amount in US Dollars to enable them to bid for the Public Tender No.:(GTN0 09/17)…………….. in the event of M/S ……………………, withdrawing their tender offer before the expiry of this guarantee or failing to submit the Performance Bond, within ………………..( ) days from the date of being notified to provide such Bond which ever date comes earlier, we hereby undertake to pay the aforementioned amount of ……………….. in cash to Qatar National Cement Company upon their first demand & not withstanding any contestation by M/S.……………………... Knowing that the validity of this guarantee is One Hundred Twenty (120) days, commencing from the closing date of the Tender referred above. We undertake to extend the validity of this tender bond upon your first demand and notwithstanding any contestants from the tenderer.

Bank’s Signature & Stamp






Part – 2

Subject No. of Pages

Contract of Supply 22-28

Items Technical Aspects 29-31 Format of Bill of Quantity 32-33 Format of Performance Bond 34-35 Format of Qualifications and Exceptions 36-37






CONTRACT OF SUPPLY






09/2017: عقـــــد تىريـد رقن

تفاق إل قـد تم ا، م2017................................ إنه ف وم :فما بن

(ق0ع.م0ش) سونتاإل شركة قطر الىطنية لصناعـة- 1 ......................................................./ السيديوثلها

1333: ب 0 ص

دولة قطر ،–الدوحة

"كوشتري" الطرف األول وتسمى هنا

......................................................................./السادة- 2

.........................................................../السيدثلها ين

، .................:ب.ص

" كوىرد" بالطرف الثاني وتسمى هنا

(شـــار إلهما جمعا بالطرفـــن )

: على ما ل

ةهقدهـــ

تورد أصناف من كرات الطحن الحددة ومستلزماتهاأعلن عن حث (GTNO 09/17)مـ رق العامــةةــــالمناقصالموصوفة بمستندات

على اساس التسلم سف بمناء الدوحة هذا العقد من( 2 ) والمادة

الطرف الثان وتقدم غر مسددة رسوم الجمارك ،- البحري بدولة قطر

بموجب وأخطر بذلك ، الت أرست عله و، المناقصة ف عطائهب

، م2017 /../:.. المؤرخ ../QNCC/T&PC/17))كتاب الترسة رقم .... بنك من الصادر المصرفضمانال قدم الطرف الثان خطاب وقد

،دوالر أمرك/ق.ر .....درهـ، بمبلغ إجمال ق م2017 /../...بتارخ

% 10 وتعادل قمته، 201/ / لغاةساري المفعول لصالح الطرف األول

، كضمان إلنجاز الطرف الثان كافة من إجمال قمة العقد الماثل . التعاقدةلتزاماته إ

(1) ماد

تعتبروجزءا التجزء من هذا العقــد عتبر ما جاء ف المقدمة ومستندات الطرف (GTNO 09/17)مــتندات المناقصة رقـمس

:مكمال لهذا العقد ا جزءالتالة الثان

وبتارخ.......:أصل العرضان الفن والتجاري المقدمان بإشارةرقم-أ

.إن وجدت- وملحقاتهما م2017/.../... إن وجدت ؛- المواصفات الفنة والرسومات والكتالوجات-ب

ف حالة أي تعارض بنها ومستندات مستندات المناقصةوتسود 0الطرف الثان المحددة أعاله

[[ [

CONTRACT OF SUPPLY No.: 09/17

It is hereby agreed on ……………, 2017, by and between:

1. M/S.QATAR NATIONAL CEMENT CO. (Q.P.S.C.)

Represented by Mr. ……………………….

P.O.Box;1333

Doha, State of Qatar, Hereinafter called the First Party (as Buyer)

2. M/S. ………………………………

Represented by Mr. ………………….

P.O.Box: , Hereinafter called the Second Party (as Supplier)

( Referred to them collectively the Parties)

On the Following:

PRELIMINARY

As it published by the First Party for the Supply of Grinding Media Steel Balls items and their accessories specified in tender documents of Public Tender No.:(GTNO 09/17) as mentioned in Article (2) under

this Contract and delivery on C.I.F. Doha Seaport- State of Qatar, Custom Duty Unpaid basis, the Second Party has submitted his tender offer and has been awarded this Tender vide awarding

letter ref. (QNCC/T&PC/17/..) dated …/../17. The Second Party

has submitted the Bank Letter of Guarantee issued by ……. dated …/…/2017 of total amount ……. in the name of the First Party, and it shall be valid till:../../201 amounting equal to 10% of the Contract fixed total price, as the Performance Bond for the Second Party's all contractual obligations.

Art. (1)

The above preliminary shall be considered as a part of this

Contract documents of Public Tender No.:(GTNO 09/17) and

following documents of the Second Party shall be considered as integral part of this Contract :

a. Original Technical and Commercial Offer Ref. ………….dated …./…. /2017 & its annexes-if any.

b. Tech. Specs, Drawings & Catalogues - if any.

The tender documents shall prevail in the event of any conflict between such documents and the Second party’s stated

documents in the above.






( 2) ماد

ةالمطلوب ومستلزماتها األصناف بتورد الطرف الثان لتزم المتفق علها الواردة بمستندات هذا العقد للمواصفات ا للطرف األول طبق

على ، (...................... ) ................. لقاء ثمن إجمال قدره و،، بدون بدولة قطرسف مناء الدوحة البحري نظام أساس تسلم

.رسوم الجمارك

( 3) ماد

إجمال السعر الثابت للعقد سوف تم سدادها 100%فتح : باحدى طرقت الدفع التالتنالطرف الثانيلصالح

خطاب اعتماد مستندي غر قابل للتحول أو نقدا مقابل : التالةة، وفقا لشروط التفاوض(كاد)المستندات

عتماد إلاإجمال مبلغ ٪ 100 مستحقة السداد من٪ 80% 1-3

الشحن مستندات الطرف األول استالمأو نقدا مقابلالمستندي الفاتورة التجارية، شهادة المنشأ، األصلة المذكورة بعد ذلك؛

السفارة مصادق علها من، بوليصة الشحن و قوائم التعبئة

ببلد مناء التحمل والشحن لألصناف المتعاقد القطرة المتاحة

تصدقها من غرفة التجارة ، ف حال عدم جوز و، علها رسوم ، وف هذه الحالة تم خصمسفارة قطرة وجود

.لطرف الثانيافاتورة التصدقات من

، العقد /متبقى اإلعتماد المستندي٪ 100من تدفع 20٪ 2-3ستة إلى ثمانة أسابع ، التالة لتارخ ( 8-6)مض بعد وذلك

بالمخازن ألصناف الكامل النهائيباإلستالم الطرف األولإقرار

فاتورة التجارة بتوقع ال، مشروطا دولة قطر - ف أم باب العضو اإلدارةمن قبل رئس مجلس إشعار اإلستالم و

.ولأللطرف الدى االمنتدب أو المدر العام

عل فى قطر تكون جميع نفقات اإلعتماد المستندى 3-3

وجمع النفقات التى تكون خارج ،الطرف االول حساب تكون على حساب - وتمدد اإلعتماد المستندى قطر ، للتعزز

.الطرف الثاني

( 4) ماد

صناف األتوردالطرفن أن سعر من المتفق عله بن

شامال كافة المصارف ماعدا رسوم الجمارك ف مناء ومستلزماتها

أة مبالغ إضافة من أي نوع كانت والتحمل الطرف األول الدوحة ،

0من هذا العقد (2)ف المادة عاله والمذكور ، خالف السعر المتفق عله

(5) ماد

خالل ، مع مستلزماتها األصنافلتزم الطرف الثانى بتسلم جمع

أسابع بدأ إحتسابها إعتبارا من تارخ .................مدة ال تزد وفقا لشروط فتح اإلعتماد المستندي المصرف المطلوب للسداد

.من هذا العقد (3)الدفع المذكورة ف المادة رقم

Art. (2)

The Second Party undertakes to supply the requested items and their accessories to the First Party in

conformity with agreed specifications as stated in the Contract documents, for total Contract Price of (______) on delivery basis "CIF" Doha Sea Port - State of Qatar,

Unpaid Custom Duty.

Art(3)

100% of the total contract fixed price will be paid , in favour of the Second Party in one of the following two methods of payment ; opening a Non Transferable Documentary Letter of Credit or Cash against documents(CAD), according to the below

negotiation conditions:

3-1 80% is payable of 100% of the documentary credit against the First Party receipt of original shipping documents mentioned thereafter; Commercial invoice, Certificate of Origin, clean Bill of Lading & Packing Lists Legalized by the Qatari Embassy available in the country of the loading and shipping port for the contracted items. It may be legalized by the Chamber of Commerce if a Qatari Embassy not available. In this case, the legalization charges, shall be deducted from the Second Party's invoice..

3-2 20% is payable from 100% of the remaining total amount, after six to eight (6-8)weeks after acknowledgement by the First Party Final Receipt of complete Contracted Items in the stores @ Umm.Bab - State of Qatar, conditional to the Commercial Invoice & Delivery Note duly signed by the Chairman & Managing Director or the General Manager of the First party.

3-3 All expenses of the Letter of Credit in the State of Qatar

shall be on account of the First Party. All expenses outside Qatar shall be on the account of the Second Party. The L C confirmation extension - if any shall be on account of the Second Party.

Art. (4)

It is agreed between the Parties, that the price given for the supply of items and their accessories is inclusive of all expenses except Custom Duties, the First Party shall not bear or be charged by any additional amounts what so ever other than the agreed Contract Price mentioned herein above under Article (2) .

Art. (5)

The Second Party undertakes to deliver all the items and

their accessories, within a period of not exceeding

…….……week)(s) commencing from the date of opening the

requested bank Letter of Credit to release the payment as per payment terms defined in Art.(3) of this Contract.






( 6) ماد

ستالما مؤقتا بمعرفة أمن مخزن الطرف إة المورداألصناف إستالم تم

ال ، ومن المتفق عله أنه أو من عنه لهذا الغرضاألولستالم المؤقت أي أثر فما تعلق بمسئولة الطرف الثان إلاعلى هذا ترتب

ا حث تبقى تبعة الهالك على عاتقه ، كما ظل ضامنة ، المورد األصنافعن ستالم إل من فساد أو عوب أخرى إلى أن تم اةالمورد األصنافلكافة ما صب

0النهائ

( 7) ماد

بعد ا بقبولهةالمورد ألصنافل تم اإلستالم النهائ بواسطة لجنة شكلها الطرف األول لهذا افحصه

0 بمخازن الطرف األول ف أم بابالغرض

قوم الطرف األول بإخطار الطرف الثان كتابة بمعاد ، وذلك لحضوره أو من نوب ة المورد األصناففحص

أو من نوب الفحص ، ووقع الطرف الثان عنه عملة

الفحص ، وكون قرار اللجنة نافذا ف عنه على محضرامتنع عن التوقع على إذا حقه إذا لم حضر عملة الفحص أو

0المحضر

( 8) ماد

أو بعضها ةالمورد األصناف كللطرف األول رفض ل حق للمواصفات الواردة تهامطابق له من الفحص عدمإذا تبن

0 العقدف مستندات

(9) ماد

مرفوضة من مخازن الاألصنافعلى الطرف الثان سحب

على األكثر من تارخ الفحص ا وم 15الطرف األول خالل من هذا العقد وإذا فشل الطرف الثان (7)ادة ـالمشار إله ف الم

، ترتب عله تحصل مصروفات تخزن بواقع ف تنفذ ذلك من القمة اإلجمالة للعقد عن كل أسبوع تأخر أو % 1

على األكثر ، وبعد ذلك ا وم30لغاة ، جزء من األسبوع كون للطرف األول الحق ف بعها وأن خصم من الثمن ما

كون مستحقا له ، وال كون الطرف األول مسؤوالعما تارخمن ضرر ألي سبب كان إلى المرفوضة األصنافلحق

0 الطرف الثانمن قبلبعها أو سحبها

Art. (6)

The items shall be received on temporary basis by the storekeeper or other person nominated by the

First Party, it is understood that such receipt

shall not affect the liability of the Second Party for any damage or defect which may occur to the items supplied until the final receipt.

Art. (7)

Final receipt shall be acknowledged after inspection of the

supplied items by a technical committee appointed by the First Party for this purpose at the First Party's

Stores in Umm-Bab.

The First Party shall notify in writing the Second Party with the date specified for the inspection of items and require him to

attend or authorise any other person on his behalf to attend the

inspection process, The Second Party or his legal representive shall sign the inspection report. The decision of the committee shall be effective against the Second Party whether he did not attended the inspection or refused to sign the inspection report.

Art. (8)

The First Party reserves the right to reject the supplied

items or part thereof if after inspection they are found to

be incompatible with the Contract specifications .

Art. (9)

The Second Party shall withdraw any rejected items from the First Party's stores within 15 days from the inspection date indicated in Article (7) of this Contract, failure to do so shall result in storage fees of 1% of the total value of Contract being charged for each week

of delay or part thereof up to a maximum period of 30 days, after which the First Party shall have the right to sell the items and deduct from the price any money due to him, the First Party shall not be responsible for any damage which may occur to the rejected items for any reason, until date they are sold

or taken back by the Second Party.






( 10) ماد

كون الطرف الثان مسئوال عن أة عوب تظهر ف بعد اإلستالم النهائ إذا لم تظهر هذه ةالمورد األصناف

لغش من الطرف العوب للطرف األول عند اإلستالم نتجة

0 الثان أو لعب ف التصنع أو خالفه

(11) ماد

عن األصناف ومستلزماتها توردإذا تأخر الطرف الثان ف األصناف إستبدال دخل ف ذلكيو بالعقد ، المدة المحددة جوز للطرف األول إذا رأى مصلحة ف ذلك المرفوضة ،

وقع ي على أن ،إعطاء الطرف الثان مهلة إضافة للتورد عن كل من قمة العقد % 1بواقع إتفاقيتعوض عله

من القمة % 10وبحد أقصى ، جزء من أسبوع أسبوع تأخر أو

دون التعوض اإلتفاق وقع ي وف جمع الحاالت .اإلجمالة للعقد

إلى اإللتجاء أو وقوع الضررالحاجة إلى إنذار أو إثبات 0القضاء

(12) ماد

ف ومستلزماتها األصنافتورد فالطرف الثانفشل ف حالة مذكور ف هوكما اإلضافة المهلةخاللأو (5)ادة ــف المالمدة المحددة

للطرف األول اتخاذ أحد اإلجراءن التالن حق من هذا العقد (11) المادة :

غره وعلى من سلمه تف الطرف الثان ما فشل شراء - أ

المودع لدى الطرف خصم من ضمان التنفذ توحسابه ، ما ، وقمة الزادة ف الثمن األول أو أة مستحقات أخرى

إذا كان سعروستحق من تعوض إتفاق عن التأخر ، المتفق عله ف هذا العقد فال حق عن السعر الشراء قل

طرف األول ف للطرف الثان المطالبة بالفرق مع بقاء حق ال 0التأخرقمة التعوض عن تحصل

حاجة إلى إنذار دون التعوض اإلتفاق عن التأخر ووقع 0 إلى القضاءاإللتجاءإثبات وقوع الضرر أو أو

دون اإلخالل بحق اإلنجازإنهاء العقد ومصادرة ضمان -ب

عن اإلتفاق بالتعوض الطرف األول ف المطالبة حق للطرف األول قصر 0التأخراألضرار المترتبة عن

لزام إ، وم تسلمها فقط تي الت لم ألصنافإنهاء العقد على االعقد بالنسبة شروط ستمرار ف تنفذ إلالطرف الثان با، وف هذه الحالة تكون مصادرة المطلوبة لباق األصناف

من % 10 بما وازي ا إله آنفالضمان على النحو المشار

بحق الطرف ، وذلك دون اإلخالل سلم الت لم تألصنافقمة ا

0بسبب اإلنهاء الجزئ للعقد اإلتفاق األول ف المطالبة بالتعوض

Art. (10)

The Second Party shall be responsible for any defect which

may appear in the items supplied after the final receipt if it appears to the First Party that those defects have not been

discovered at the time of receipt due to deception committed by the Second Party or a manufacturing defect or others.

Art. (11)

Should Supply of the items and their accessories be unduly delayed by the Second Party, and this also

includes replacement of rejected items, the First Party may if he

thinks that it is in his interest do so, allow the Second Party additional period to supply such items provided that liquidated damage shall be imposed for delay at rate of 1% of the value of concerned items for each week of

delay or any part thereof and up to a maximum of 10% of the total value of the Contract. In all cases, the damage for delay shall impose without notice or proof of damage or

recourse to judicial proceedings.

Art. (12)

In the case of failure to supply the items and their accessories in the time provided for in Art. (5) or with in the additional period as indicated in Art. (11) of this Contract, the First Party shall have the right to adopt one of the following two measures :

a. Purchase which the Second Party failed to supply from any other source on his account, any increase in price and the damage imposed shall be deducted from the bank

guarantee/performance bond or from any money due to the Second Party with the First Party or any other, if the purchase price be less than the agreed Contract price, the First Party shall not be entitled to claim the

difference and at the same time the First Party shall have the right to impose the damage for delay.

The liquidated damage for delay shall be imposed without notice or proof of damage or recourse to judicial proceedings.

b-Terminate the Contract forthwith and confiscate the

Performance Bond without prejudice to his right to claim compensation for damage caused by reason of such delay. The First Party shall have the right to limit termination of the Contract to undelivered items only and allow the Second Party to proceed with the execution of Contract according to the conditions of Contract with respect to the rest, in this

case the confiscation of the Bond as indicated herein

above shall be equivalent to 10% of the value of undelivered items without prejudice to the right of the First Party to claim compensation for damage caused by reason of such partial termination of the Contract.






(13) ماد

وال جوز له أن الطرف الثان تنفذ العقد ، جب على

غره ف تنفذه عنه تنازل عنه كله أو بعضه أو أن نب

0 الطرف األول من بدون الموافقة المسبقةكله أو بعضه

وف حالة موافقة الطرف األول على التنازل عن العقد لحسن تنفذ ا كله أو بعضه بقى الطرف الثان ضامن

بالتضامن معه ف ذلك التعاقدةلتزاماته إلالمتنازل إله 0، وتسرى ف شأن اإلنابة أحكام الفقرة السابقة

( 14) ماد

لتزاماته الواردة إعن تنفذ ال جوز للطرف الثان أن متنع

0 الطرف األول بالتزاماته ف هذا العقد بحجة عدم وفاء

(15) ماد

تختص خضع هذا العقد وفسر وفقا للقوانن القطرة ومحاكم دولة قطر دون سواها بالنظر والفصل ف أي

0بن الطرفن بشأن هذا العقد نزاع نشأ

(16 ) ماد

قابلها ترجمة باللغة تتحرر هذا العقد باللغة العربة تفسر بشأناإلنجلزة ، وف حالة أي خالف أو منازعة

0العرب النص سودهالنص

[[Art. (13) The Second Party shall execute the Contract himself and he shall not assign it in whole or in part or sub-let it wholly or partially without the prior consent of

the First Party.

If permitted by the First Party to assign the whole Contract or part thereof, the Second Party shall guarantee the proper execution of the contractual obligations by the assignee, the Second Party and the assignee shall be jointly responsible for such execution, so previous rules shall be

applicable on sub-letting.

Art. (14)

The Second Party shall have no right to cease fulfillment of his obligations provided for in this Contract on the assumption that the First Party failed to do so.

Art. (15) This Contract shall be governed by and construed in accordance

with the Qatari Laws. Any dispute or difference which may arise

between the Parties in connection with the Contract shall be

exclusively settled by the competent courts of the State of Qatar.

Art. (16)

This Contract is written in Arabic Language and translated into English Language, in case of any difference or

dispute arises in connection with the interpretation of the

text, the Arabic text shall prevail.






( 17) ماد

حتفظ الطرف الثان ي نسخ أصلة ، ثالث العقد من أعد 0 منها بنسخة

For /عن

The First Party/ الطرف األول-The Buyer-

:التوقيع

:األسم

:المنصب

Art. (17)

This Contract is made in three original copies, one of which is retained by the Second Party.

For / عن

The Second Party لطرف الثانا/ -The Supplier-

Signature : Name :

Position:

SCOPE OF SUPPLY (SOS) AND TECHNICAL SPECIFICATIONS






ITEMS TECHNICAL ASPECTS






“ITEMS Technical Aspects”

“Technical, Chemical Specifications, Physical Properties And Analysis.”

FOR THE REQUIRED ITEMS TO BE SUPPLIED & DELIVERED TO UMMBAB, STATE OF QATAR

Item No. Item Description Specifications

01 GRINDING MEDIA BALLS (STEEL BALL) 25MM

Specifications Chemical Composition CR: 11±2 C% :≥ 3 Si% : 1 max Mn % : 0.7 max S & P % : 0.09 max Trace Physical Properties Hardness : HRC >63 Tensile (Kg/mm

2) : 50-70

Impact (Kg/cm2) : 0.4 -5

Transverse (kg/mm2) : 85-100 Specific Density :7.65 Wear Rate gm/T : 30 gm/Ton after 3000 working hours.



2) : 50-70





2) : 50-70









Specifications Chemical Composition CR: 12±2 C% :≥ 2.4 - 3 Si% : 1 max Mn % : < 1 max S & P % : 0.09 max Trace Physical Properties Hardness : HRC >61 Tensile (Kg/mm

2) : 50-70



05 GRINDING MEDIA DIAM 80MM

Specifications Chemical Composition CR: 17±2 C% :≥ 2 Si% : 1 max Mn % : < 1 S & P % : 0.09 max Trace Physical Properties Hardness : HRC 58- 60 Tensile (Kg/mm

2) : 50-70



The tenderere(s) should clearly confirm the chemical composition and accept to change all the lot if deviation is available.

We undertake “To Supply of Grinding Media Steel Balls in different sizes for the Usage in Raw & Cement

Mills operating in Cement Plants, Delivery on C.I.F. Doha Seaport-State of Qatar, Unpaid Customs Duties

Basis”, and as prescribed in these tender documents’s technical aspects and the others relevant terms and conditions studied/accepted and signed by us.

___________________ __________________

Tenderer Name Date

_____________________________ ___________________ Authorize Person’s Name/Signature Date

Stamp/Seal






FORMAT OF BILL OF QUANTITY






FORMAT OF BILL OF QUANTITY (B.O.Q.)

(ON LETTER HEAD OF TENDERER)

Details of the items and total quantities require to be supplied:

“Format of Bill of Quantity”

Sr. No. Item Size

Total Qty.

Unit Price Total Price

01 Balls Grinding Media

Balls (Steel Balls) 25 MM 100,000.000kg.


Balls (Steel Balls) 30MM 300,000.000kg.







Total Price: in words….

( ………………………………………………………………………………………………………………….)

Delivery Period:…………………… (……………….) Week(s) CIF Doha Seaport, State of Qatar, Unpaid Customs duty

Basis, conditional the container wieght should not exceed more than 20 ton. Any over load penality has to be borne by the Supplier which shall be deducted from his invoice and;

Items loading in the container should be easily unloading from the container , any damages to the container due to

improper loading manners has to be borne by the Supplier.

Manufacturer’s Name …………………….. ….Country of origin ……………..................................................

Warranty/ Defect Liability Period …………( ) Months commences from date of temporary receipt of complete items quantities in the stores @ Umm.Bab, State of Qatar, as per Contract’s terms & conditions.

_________________________________ __________________ Tenderer Name Date

_________________________________ ________________ Authorize Person’s Name/Signature Date

Stamp/Seal






FORMAT OF PERFORMANCE BOND






FORMAT OF PERFORMANCE BOND (on Bank Letter Head )

M/S.Qatar National Cement Co., (Q.P.S.C) Date …………….. P.O Box 1333, Doha, State of Qatar

Greetings, Letter of Guarantee No …………………………………………………………….. Upon request of M/S ……………………………………. We hereby guarantee to pay to you or to your legal representative an amount of QAR/USD………….. Upon first written demand not withstanding any contestants by the Supplier, in connection with Public Tender No.: GTNo.09/17 related to …………… this letter of guarantee shall be effective and come in full force from …….. and expiry on …………... after expiry of sixty (60) days commences from the date as token temporary receipt of complet items contracted quantities in the stores @ Umm.Bab, as per Contract’s terms & conditions.

This guarantee conditional to the Supplier fulfillment of his contractual obligations of the Contract o Supply assigned to the Supplier in the establishment time and in accordance with the terms and conditions specified in the tender documents of this

Public Tender No.: GTNo.09/17. We undertake to extend the validity of this bank guarantee/performance bond upon your first demand & notwithstanding any contestants from the Supplier M/s. ……………………………………………………………..

Bank’s Signature & Stamp






FORMAT OF QUALIFICATIONS AND EXCEPTIONS






FORMAT OF QUALIFICATIONS/EXCEPTIONS (on the tenderer Letter Head)

We have following Qualifications & Exceptions on these tender documents as stated below:-

SN. Narration Amount (+, -) Time ( +, -)

1

2

3

4

5

Total

_________________________________ __________________ Tenderer Name Date _________________________________ __________________ Authorize Person’s Name/Signature Date

Stamp/Seal