tender for environmently friendly joinery, steel … · (6) weeks from letter of acceptance, and...

UM1990

TENDER FOR ENVIRONMENTLY FRIENDLY JOINERY, STEEL AND ALUMINIUM WORKS

FOR LECTURE CENTRE THEATRES AT UNIVERSITY OF MALTA

Date Published: 29th March 2016

Closing Date: 20th

April 2016 at 10:00am CET

Cost of the Tender Document: €20

IMPORTANT:

No Bid Bond is requested for this tender

Clarifications shall be uploaded and will be available to view/download from www.um.edu.mt/procurement

University of Malta, Procurement Directorate, Administration Building Msida MSD 2080, Malta. Tel:

(356) 2340 2212/3/5. Fax: (356) 21314307 Email: [email protected]

http://www.um.edu.mt/procurement

mailto:[email protected]

Table of Contents

Table of Contents ............................................................................................. 1

VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS ............................................... 3

A. GENERAL PART ............................................................................................. 3

1. General Instructions..................................................................................................................... 3

2. Timetable ...................................................................................................................................... 3

3. Lots ................................................................................................................................................ 4

4. Financing ....................................................................................................................................... 4

5. Eligibility ....................................................................................................................................... 4

6. Selection Criteria ......................................................................................................................... 4

7. Multiple Tenders .......................................................................................................................... 5

8. Tender Expenses .......................................................................................................................... 5

9. Site Inspection .............................................................................................................................. 5

B. TENDER DOCUMENTS ..................................................................................... 5

10. Content of Tender Document ................................................................................................... 5

11. Explanations/Clarification Notes Concerning Tender Documents ........................................ 6

12. Labour Law.................................................................................................................................. 6

13. Law .............................................................................................................................................. 6

C. TENDER PREPARATION ................................................................................... 7

14. Language of Tenders .................................................................................................................. 7

15. Presentation of Tenders ............................................................................................................ 7

16. Content of Tender (Single-Envelope System) ......................................................................... 7

17. Tender Prices .............................................................................................................................. 8

18. Currencies of Tender and Payments ........................................................................................ 8

19. Period of Validity of Tenders .................................................................................................... 8

20. Tender Guarantee (Bid Bond) ................................................................................................... 9

21. Variant Solutions ........................................................................................................................ 9

22. Preparation and Signing of Tenders ......................................................................................... 9

D. SUBMISSION OF TENDERS ................................................................................ 9

23. Sealing and Marking of Tenders ................................................................................................ 9

24. Extension of Deadline for Submission of Tenders ................................................................ 10

25. Late Tenders ............................................................................................................................. 10

26. Alterations and Withdrawal of Tenders ................................................................................. 10

E. OPENING AND EVALUATION OF OFFERS ............................................................. 10

27. Opening of Tenders .................................................................................................................. 10

28. Secrecy of the Procedure ........................................................................................................ 10

29. Clarification of Tenders........................................................................................................... 11

30. Tender Evaluation Process ...................................................................................................... 11

31. Correction of Arithmetical Errors ........................................................................................... 12

F. CONTRACT AWARD ....................................................................................... 12

32. Criteria for Award .................................................................................................................... 12

33. Right of the University of Malta To Accept Or Reject Any Tender .................................... 12

34. Notification of Award, Contract Clarifications ..................................................................... 13

35. Contract Signing and Performance Guarantee ..................................................................... 13

36. Commencement of Works (Order To Start Works) ............................................................... 14

G. MISCELLANEOUS .......................................................................................... 14

37. Ethics Clauses ........................................................................................................................... 14

38. Data Protection and Freedom of Information ....................................................................... 15

39. Gender Equality ........................................................................................................................ 15

VOLUME 1 SECTION 2 – TENDER FORM .................................................................. 16

VOLUME 1 SECTION 3 – TENDER GUARANTEE FORM – (Not Applicable for this tender) ...... 20

VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS ................................................... 22

1. Statement on Conditions of Employment ................................................................................ 22

2. Statement - List of Tools, Plant and Equipment (where applicable)................................... 23

3. Literature/List of Samples ........................................................................................................ 24

4. Declaration of conformity with the GPP criteria ................................................................... 25

VOLUME 1 SECTION 5 – GLOSSARY ....................................................................... 26

VOLUME 1 SECTION 6 – EXTRACTS FROM THE PUBLIC PROCUREMENT REGULATIONS ........ 28

VOLUME 2 SECTION 1 – DRAFT LETTER OF ACCEPTANCE ........................................... 29

VOLUME 2 SECTION 2 – GENERAL CONDITIONS ........................................................ 30

VOLUME 2 SECTION 3 – SPECIAL CONDITIONS .......................................................... 31

General ......................................................................................................... 31 Article 2: Law and language of the contract ............................................................................ 31 Article 3: Order of precedence of contract documents .............................................................. 31 Article 4: Communications .................................................................................................. 31 Article 7: Supply of Documents ............................................................................................ 31 Article 8: Assistance with Local Regulations ............................................................................ 31 Article 9: The Contractor’s Obligations .................................................................................. 31 Article 11: Performance Guarantee ....................................................................................... 32 Article 12: Insurance ......................................................................................................... 32 Article 13: Performance Programme (Timetable)...................................................................... 32 Article 14: Contractor’s Drawings ......................................................................................... 32 Article 15: Tender Prices .................................................................................................... 32 Article 17: Patents and Licences........................................................................................... 33 Article 18: Commencement Date .......................................................................................... 33 Article 19: Period of Performance......................................................................................... 33 Article 21: Delays in Performance ......................................................................................... 33 Article 22: Variations ......................................................................................................... 33 Article 23: Suspension ........................................................................................................ 33 Article 24: Quality of Supplies .............................................................................................. 33 Article 25: Inspection and Testing ......................................................................................... 33 Article 26: Payments: General Principles ................................................................................ 34 Article 26: Pre-financing ..................................................................................................... 34 Article 26: Retention Monies ............................................................................................... 34 Article 28: Delayed Payments .............................................................................................. 34 Article 30: Verifications Operartions ..................................................................................... 34 Article 31: Provisional Acceptance ........................................................................................ 35 Article 32: Warranty Obligations ........................................................................................... 35 Article 40: Amicable dispute settlement ................................................................................. 35 Article 41: Dispute Settlement by Litigation ............................................................................ 35 Article 44: Checks and Audits .............................................................................................. 35

VOLUME 2 SECTION 4 – SPECIMEN PERFORMANCE GUARANTEE .................................... 36

VOLUME 2 SECTION 5 – SPECIMEN PREFINANCING PAYMENT GUARANTEE – Not Applicable for this tender ................................................................................................ 37

VOLUME 2 SECTION 6 – SPECIMEN RETENTION GUARANTEE – Not Applicable for this Tender.......................................................................................................... 38

VOLUME 3 - TECHNICAL SPECIFICATIONS ............................................................... 39

VOLUME 4 – FINANCIAL BIDDING .......................................................................... 73

VOLUME 5 – DRAWINGS ..................................................................................... 83

List of drawings attached .............................................................................................................. 83

~~~~~~~~~~~~~~~

VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS

A. GENERAL PART 1. GENERAL INSTRUCTIONS

1.1 In submitting a tender, the tenderer accepts in full and in its entirety, the content of this tender document, including subsequent Clarifications issued by the University of Malta, whatever his own corresponding conditions may be, which he hereby waives. Tenderers are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this tender document.

No account can be taken of any reservation in the tender as regards the tender document; any disagreement, contradiction, alteration or deviation shall lead to the tender offer not being considered any further.

The Evaluation Committee shall, after having obtained approval by the Departmental Contracts Committee, request rectifications in respect of incomplete/non-submitted information pertinent to the documentation as outlined in sub-Clause 16.1(a), 16.1(b), a 16.1(c), 16.1(d) and 16.1(e)(ii) of these Instructions to Tenderers. Such rectification/s must be submitted within five (5) working days from notification, and will be subject to a non-refundable administrative penalty of €50: failure to comply shall result in the tender offer not being considered any further.

No rectification shall be allowed in respect of the documentation as outlined in sub-Clause 16.1(e) (i) and 16.1(f) of these Instructions to Tenderers. Only clarifications on the submitted information in respect of the latter may be eventually requested.

1.2 This is a call for environmentally friendly joinery, steel and aluminium works for the Lecture Centre Theatre at the

University of Malta. 1.3 The place of acceptance of the supplies shall be at the University of Malta, the time-limits for delivery shall be six

(6) weeks from Letter of Acceptance, and the INCOTERM2000 applicable shall be Delivery (Duty Paid). 1.4 This is a unit-price (Bill of Quantities) contract. 1.5 The tenderer will bear all costs associated with the preparation and submission of the tender. The University of

Malta will in no case be responsible or liable for such costs, whatever the conduct or outcome of the procedure. 1.6 The University of Malta retains ownership of all tenders received under this tender procedure. Consequently,

tenderers have no right to have their tenders returned to them. 2. TIMETABLE

DATE TIME* Clarification Meeting/Site Visit

(Refer to Clause 9.2)

Not Applicable 10.00am

Deadline for request for any additional information from the Contracting Authority

Monday, 11th April 2016 5.15pm

Last date on which additional information are issued by the University of Malta

Thursday, 14th

April 2016 5.15pm

Deadline for submission of tenders /

Tender Opening Session (unless otherwise modified in

terms of Clause 11.3)

Wednesday, 20th April 2016 10.00am

Tender opening session (Refer to clause 27.1) Wednesday, 20th

April 2016 10.15am

* All times Central European Time (CET)

3. LOTS

3.1 This tender is not divided into lots, and tenderers must submit an offer for all of the items. Nevertheless, the

University of Malta reserves the right of accepting any tender wholly or in part, or of dividing the contract among two or more tenderers.

4. FINANCING

4.1 The project is financed from local budget funds. 4.2 The beneficiary of the financing is the University of Malta. 5. ELIGIBILITY

5.1 Participation in tendering is open on equal terms to all natural and legal persons of the Member States of the European Union, the beneficiary country, any other country in accordance with Regulation 76 of the Public Procurement Regulations.

5.2 Natural persons, companies or undertakings who fall under any of the conditions set out in Regulation 50 of the

Public Procurement Regulations, 2010 (Legal Notice 296 of 2010) may be excluded from participation in and the award of contracts. Tenderers or candidates who have been guilty of making false declarations will also incur financial penalties representing 10% of the total value of the contract being awarded.

5.3 Tenders submitted by companies forming a joint venture/consortium must also fulfil the following

requirements:

One partner must be appointed lead partner and that appointment confirmed by submission of powers of attorney signed by legally empowered signatories representing all the individual partners. The tender must include a preliminary agreement or letter of intent stating that all partners assume joint and several liability for the execution of the contract, that the lead partner is authorised to bind, and receive instructions for and on behalf of, all partners, individually and collectively.

All partners in the joint venture/consortium are bound to remain in the joint venture/consortium until the conclusion of the contracting procedure. The consortium/joint venture winning this contract must include the same partners for the whole performance period of the contract other than as may be permitted or required by law.

5.4 All materials, equipment and services to be supplied under the contract must originate in an eligible country. For

these purposes, "origin" means the place where the materials and/or equipment are mined, grown, produced or manufactured and/or from which services are provided.

6. SELECTION CRITERIA

6.1 In order to be considered eligible for the award of the contract, tenderers must provide evidence that they meet

or exceed certain minimum qualification criteria described hereunder.

In the case of a joint venture, the joint venture as a whole must satisfy the minimum qualifications required below.

6.1.1 No evidence of economic and financial standing is required. 6.1.2 Information about the tenderer's technical capacity.

(An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for the execution of the contract, for example, by producing an undertaking by those entities to place the necessary resources at the disposal of

the economic operator)

This information must follow the forms in Volume 1, Section 4 of the tender documents and include:

A statement of the tools, plant and equipment available (where applicable) to the contractor for carrying out the contract. (Volume1, Section 4 – Statement 2)

Literature/List of Samples

Declaration of conformity with the GPP

Data concerning sub-contractors and the percentage of works to be sub-contracted:

The maximum amount of sub-contracting must not exceed 50% of the total contract value.

The main contractor must have the ability to carry out at least 50% of the contract works by his own means. 7. MULTIPLE TENDERS

7.1 A tenderer may submit multiple tender offers. 7.2 A company may not tender for a given contract both individually and as a partner in a joint

venture/consortium. 7.3 A company may not tender for a given contract both individually/partner in a joint venture/consortium, and at

the same time be nominated as a sub-contractor by any another tenderer, or joint venture/consortium. 7.4 A company may act as a sub-contractor for any number of tenderers, and joint ventures/consortia, provided

that it does not participate individually or as part of a joint venture/consortium, and that the nominations do not lead to a conflict of interest, collusion, or improper practice.

8. TENDER EXPENSES

8.1 The tenderer will bear all costs associated with the preparation and submission of the tender. 8.2 The University of Malta will neither be responsible for, nor cover, any expenses or losses incurred by the

tenderer through site visits and inspections or any other aspect of his tender. 9. SITE INSPECTION

B. TENDER DOCUMENTS

10. CONTENT OF TENDER DOCUMENT

10.1 The set of tender documents comprises the following documents and should be read in conjunction with any

clarification notes issued in accordance with Clause 24: Volume 1 Instructions to Tenderers Volume 2 Draft Letter of Acceptance

General Conditions (available online from http://contracts.gov.mt/en/Resources/Pages/Resorces.aspx)

Special Conditions Volume 3 Technical Specifications Volume 4 Model Financial Bid/Bill of Quantities

http://contracts.gov.mt/en/Resources/Pages/Resorces.aspx

Volume 5 Drawings

10.2 Tenderers bear sole liability for examining with appropriate care the tender documents, including those design

documents available for inspection, and any clarification notes to the tender documents issued during the tendering period, and for obtaining reliable information with respect to conditions and obligations that may in any way affect the amount or nature of the tender or the execution of the works. In the event that the tenderer is successful, no claim for alteration of the tender amount will be entertained on the grounds of errors or omissions in the obligations of the tenderer described above.

10.3 The tenderer must provide all documents required by the provisions of the tender document. All such

documents, without exception, must comply strictly with these conditions and provisions and contain no alterations made by the tenderer.

11. EXPLANATIONS/CLARIFICATION NOTES CONCERNING TENDER DOCUMENTS

11.1 Tenderers may submit questions in writing to the University of Malta through:

sending an email to [email protected]

through www.um.edu.mt/procurement/contact

fax number +356 21314307

up to 9 calendar days before the deadline for submission of tenders, that is up to Monday 11th April 2016. The University of Malta must reply to all tenderers' questions, and amend the tender documents by publishing clarification notes, up to at least 6 calendar days before the deadline for submission of tenders.

11.2 Questions and answers, and alterations to the tender document will be:-

published as a clarification note on the website of the University of Malta (www.um.edu.mt/procurement/service/tender) within the respective tender’s page, under the subheading “Tender Document & Clarifications (if any)”.

sent to all prospective bidders by e-mail. Tenderers who do not collect a hard copy from the Procurement Directorate are to register their

respective contact details at [email protected] so that any clarifications/communications pertaining to this tender procedure will be communicated to them in due time as per tender document. The University of Malta shall not be held responsible for any misdemeanour if this condition is not adhered to.

Clarification notes will constitute an integral part of the tender documentation, and it is the responsibility of tenderers to visit this website and be aware of the latest information published online prior to submitting their Tender.

11.3 The University of Malta may, at its own discretion, as necessary and in accordance with Clause 24, extend the

deadline for submission of tenders to give tenderers sufficient time to take clarification notes into account when preparing their tenders.

12. LABOUR LAW

12.1 Particular attention is drawn to the conditions concerning the employment of labour in Malta and the obligation to comply with all regulations, rules or instructions concerning the conditions of employment of any class of employee.

13. LAW

13.1 By submitting their tenders, tenderers are accepting that this procedure is regulated by Maltese Law, and are deemed to know all relevant laws, acts and regulations of Malta that may in any way affect or govern the operations and activities covered by the tender and the resulting contract.


http://www.um.edu.mt/procurement/contact

http://www.um.edu.mt/procurement/service/tender


C. TENDER PREPARATION 14. LANGUAGE OF TENDERS

14.1 The tender and all correspondence and documents related to the tender exchanged by the tenderer and the

University of Malta must be written in English. 14.2 Supporting documents and printed literature furnished by the tenderer may be in another language, provided

they are accompanied by an accurate translation into English. For the purposes of interpretation of the tender, the English language will prevail.

15. PRESENTATION OF TENDERS

15.1 Tenders must satisfy the following conditions:

(a) All tenders must be submitted in one original. (b) The documents are to be sealed and placed in a sealed envelope/package so that the bid can

be identified as one tender submission.

(c) All tenders must be received by date and time indicated in the timetable at Clause 2 and deposited in the tender box at Room 323, Procurement Directorate, Administration Building, University of Malta, Msida MSD 2080, Malta.

(d) All packages, as per (b) above, must bear only:

(i) the above address; (ii) the reference of the invitation to tender concerned; (iii) the number of the lot(s) to which the tender refers (if applicable); (iv) the name of the tenderer.

16. CONTENT OF TENDER (SINGLE-ENVELOPE SYSTEM)

16.1 The tender must comprise the following duly completed documents, inserted in a single, sealed envelope (unless their volume requires a separate submission):

(a) An original bid-bond for the amount of [€...........], in the form provided in Volume 1, Section

3(Note 1) NOT APPLICABLE FOR THIS TENDER

(b) General/Administrative Information(Note 2)

(i) Proof of Purchase of tender document (receipt) (ii) Statement on Conditions of Employment (Volume 1, Section 4) Selection Criteria (c) Financial and Economic Standing(Note 2) (Not Applicable) (d) Technical Capacity(Note 2)

(i) Proof of Technical Capacity (Volume 1, Section 4) (e) Evaluation Criteria/Technical Specifications (i) Tenderer’s Technical Offer in response to specifications (Volume 3)

(Note 3)

(ii) Literature/List of Samples and GPP form(Note 2) (f) Financial Offer/Bill of Quantities

(Note 3)

(i) The Tender Form in accordance with the form provided in Volume 1, Section 2; a separate Tender Form is to be submitted for each option tendered, each form clearly marked ‘Option 1’, ‘Option 2’ etc.;

(ii) A financial bid calculated on a basis of Delivery Duty Paid (DPP) for the works/supplies tendered excluding VAT;

(iii) Breakdown of the overall price, in the form provided in Volume 4 (Bill of Quantities);

Notes to Clause 16.1:

1. Tenderers will be requested to clarify/rectify, within five working days from notification, the tender guarantee only in the following two circumstances: either incorrect validity date, and/or incorrect value.

2. Tenderers will be requested to either clarify/rectify any incorrect and/or incomplete documentation, and/or submit any missing documents within five working days from notification.

3. No rectification shall be allowed. Only clarifications on the submitted information may be requested.

17. TENDER PRICES

17.1 The tender price must cover the whole of the works as described in the tender documents. 17.2 The tenderer must provide a breakdown of the overall price in Euro (€). 17.3 Tenderers must quote all components of the price inclusive of taxes, customs and import duties and any

discounts BUT excluding VAT. VAT shall be paid in accordance with the applicable VAT Regulations. Except as may otherwise be provided for in the contract, no payment will be made for items which have not been costed.

17.4 Different options are to be clearly identifiable in the technical and financial submission; a separate Tender

Form (as per Volume 1, Section 2) marked ‘Option 1’, ‘Option 2’ etc. for each individual option clearly outlining the price of the relative option, is to be submitted.

17.5 If the tenderer offers a discount, the discount must be absorbed in the rates of the Bill of

Quantities/Financial Statement. 17.6 The prices for the contract must include all of the works to be provided. The prices quoted are fixed and not

subject to revision or escalation in costs, unless otherwise provided for in the Special Conditions. 18. CURRENCIES OF TENDER AND PAYMENTS

18.1 The currency of the tender is the Euro (€). All sums in the breakdown of the overall price, in the

questionnaire and in other documents must be expressed in Euro (€), with the possible exception of originals of bank and annual financial statements.

18.2 Payments will be made upon certification of works by the Contracting Authority, based on the invoice issued

by the Contractor, in accordance with the timeframes, terms and conditions of the contract. 18.3 All correspondence relating to payments, including invoices and interim and final statements must be

submitted as outlined in the contract.

19. PERIOD OF VALIDITY OF TENDERS

19.1 Tenders must remain valid for a period of 150 days after the deadline for submission of tenders indicated in

the contract notice, the tender document or as modified in accordance with Clauses 11.3 and/or 24. Any tenderer who quotes a shorter validity period will be rejected.

19.2 In exceptional circumstances the University of Malta may request that tenderers extend the validity of

tenders for a specific period. Such requests and the responses to them must be made in writing. A tenderer may refuse to comply with such a request without forfeiting his tender guarantee (Bid Bond). However, his tender will no longer be considered for award. If the tenderer decides to accede to the extension, he may not modify his tender.

19.3 The successful tenderer must maintain his tender for a further 60 days from the date of notification of

award.

20. TENDER GUARANTEE (BID BOND)

20.1 No tender guarantee (bid bond) is required.

21. VARIANT SOLUTIONS

21.1 No variant solutions will be accepted. Tenderers must submit a tender in accordance with the

requirements of the tender document.

22. PREPARATION AND SIGNING OF TENDERS

22.1 All tenders must be submitted in one original document. Tenders must comprise the documents specified in

Clause 16 above. 22.2 The tenderer’s submission must be typed in, or handwritten in indelible ink. Any pages on which entries or

corrections to his submission have been made must be initialled by the person or persons signing the tender. All pages must be numbered consecutively by hand, machine or in any other way acceptable to the University of Malta.

22.3 The tender must contain no changes or alterations, other than those made in accordance with instructions

issued by the University of Malta (issued as clarification notes) or necessitated by errors on the part of the tenderer. In the latter case, corrections must be initialled by the person signing the tender.

22.4 The tender will be rejected if it contains any alteration, tampering, addition or deletion to the tender

documents not specified in a clarification note issued by the University of Malta. D. SUBMISSION OF TENDERS 23. SEALING AND MARKING OF TENDERS

23.1 The tenders must be submitted in English and deposited in the Department’s tender box before the deadline

specified in Clause 2 or as otherwise specified in accordance with Clause 11.1 and/or 24.1. They must be submitted:

EITHER by recorded delivery (official postal/courier service) or hand delivered to:

Procurement Directorate, Room 323 2nd Floor, Administration Building University of Malta – Msida MSD 2080 Tel: 23402212/3; Fax: 21314307

Tenders submitted by any other means will not be considered. 23.2 Tenderers must seal the original tender as outlined in Clause 15. 23.3 If the outer envelope is not sealed and marked as required in Sub clause 15.1, the University of Malta will

assume no responsibility for the misplacement or premature opening of the tender.

24. EXTENSION OF DEADLINE FOR SUBMISSION OF TENDERS

24.1 The University of Malta may, at its own discretion, extend the deadline for submission of tenders by issuing a

clarification note in accordance with Clause 11. In such cases, all rights and obligations of the University of Malta and the tenderer regarding the original date specified in the contract notice will be subject to the new date.

25. LATE TENDERS

25.1 All tenders received after the deadline for submission specified in the contract notice or these instructions

will be kept by the University of Malta. The associated guarantees will be returned to the tenderers. 25.2 No liability can be accepted for late delivery of tenders. Late tenders will be rejected and will not be

evaluated. 26. ALTERATIONS AND WITHDRAWAL OF TENDERS

26.1 Tenderers may alter or withdraw their tenders by written notification prior to the above deadline. No tender

may be altered after the deadline for submission. 26.2 Any notification of alteration or withdrawal must be prepared, sealed, marked and submitted in accordance

with Clause 23, and the envelope must also be marked with "alteration" or "withdrawal". 26.3 The withdrawal of a tender in the period between the deadline for submission and the date of expiry of the

validity of the tender will result in forfeiture of the tender guarantee provided for in Clause 20. E. OPENING AND EVALUATION OF OFFERS 27. OPENING OF TENDERS

27.1 Tenders will be opened by the University of Malta during a public session on the date and time indicated in

the timetable at Clause 2 (or as otherwise specified in accordance with Clause 11.1 and/or 24.1) at the University of Malta A ‘Summary of Tenders Received ‘will be published on the notice board at the University of Malta, Procurement Directorate, Administration Building, 2nd Floor; and shall also be available to view on the University’s website, www.um.edu.mt/procurement/service/tender under the respective tender page.

27.2 At the tender opening, the tenderers' names, the tender prices, variants, written notification of alterations

and withdrawals, the presence of the requisite tender guarantee and any other information the University of Malta may consider appropriate will be published.

27.3 Envelopes marked "withdrawal" will be read out first and returned to the tenderer. 27.4 Reductions or alterations to tender prices made by tenderers after submission will not be taken into

consideration during the analysis and evaluation of tenders. 28. SECRECY OF THE PROCEDURE

28.1 After the opening of the tenders, no information about the examination, clarification, evaluation or comparison of tenders or decisions about the contract award may be disclosed before the notification of


award. 28.2 Information concerning checking, explanation, opinions and comparison of tenders and recommendations

concerning the award of contract, may not be disclosed to tenderers or any other person not officially involved in the process unless otherwise permitted or required by law.

28.3 Any attempt by a tenderer to approach any member of the Evaluation Committee/University of Malta

directly during the evaluation period will be considered legitimate grounds for disqualifying his tender. 29. CLARIFICATION OF TENDERS

29.1 When checking and comparing tenders, the evaluation committee may, after obtaining approval from the

Departmental Contracts Committee, ask a tenderer to clarify any aspect of his tender. 29.2 Such requests and the responses to them must be made by e-mail or fax. They may in no circumstances alter or

try to change the price or content of the tender, except to correct arithmetical errors discovered by the evaluation committee when analysing tenders, in accordance with Clause 31.

30. TENDER EVALUATION PROCESS

30.1 The following should be read in conjunction with Clause 27. 30.2 Part 1: Administrative Compliance

The Evaluation Committee will check the compliance of tenders with the instructions given in the tender document, and in particular the documentation submitted in respect of Clause 16.

The Evaluation Committee shall, after having obtained approval by the Departmental Contracts Committee (DCC), request rectifications in respect of incomplete/non-submitted information pertinent to the documentation as outlined in sub-Clause 16.1(a), 16.1(b),16.1(c),16.1(d) and 16.1(e)(ii) of these Instructions to Tenderers. Such rectification/s must be submitted within five (5) working days from notification, and will be subject to a non-refundable administrative penalty of €50: failure to comply shall result in the tender offer not being considered any further. No rectification shall be allowed in respect of the documentation as outlined in sub-Clause 16.1(e) (i), and 16.1(f) of these Instructions to Tenderers. Only clarifications on the submitted information in respect of the latter may be eventually requested.

30.3 Part 2: Eligibility and Selection Compliance

Tenders which have been considered administratively compliant shall be evaluated for admissibility as outlined below:

(i) Eligibility Criteria

Tender Form (Volume 1, Section 2)

(ii) Selection Criteria

Evidence of technical capacity 30.4 Part 3: Technical Compliance

At this step of the evaluation process, the Evaluation Committee will analyse the administratively-compliant tenders’ technical conformity in relation to the technical specifications (Volume 3, and the documentation requested by the Contracting Authority as per sub-Clause 16(e)), classifying them technically compliant or non-compliant.

30.5 Part 4. Financial Evaluation

The financial offers for tenders which were not eliminated during the technical evaluation (i.e., those found to be technically compliant) will be evaluated.

The Evaluation Committee will check that the financial offers contain no arithmetical errors as outlined in Clause 31. [If the tender procedure contains several lots, financial offers are compared for each lot.] The financial evaluation will have to identify the best financial offer [for each lot].

31. CORRECTION OF ARITHMETICAL ERRORS

31.1 Admissible tenders will be checked for arithmetical errors by the Evaluation Committee. Errors will be

corrected as follows:

(a) where there is a discrepancy between amounts in figures and in words, the amount in words will prevail;

(b) where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will prevail.

31.2 The amount stated in the tender will be adjusted by the Evaluation Committee in the event of error, and the

tenderer will be bound by that adjusted amount. In this regard, the Evaluation Committee shall seek the prior approval of the Departmental Contracts Committee to communicate the revised price to the tenderer. If the tenderer does not accept the adjustment, his tender will be rejected and his tender guarantee forfeited.

31.3 When analysing the tender, the evaluation committee will determine the final tender price after adjusting it

on the basis of Clause 31.1.

F. CONTRACT AWARD 32. CRITERIA FOR AWARD

32.1 The sole award criterion will be the price. The contract will be awarded to the cheapest priced tender

satisfying the administrative and technical criteria. 33. RIGHT OF THE UNIVERSITY OF MALTA TO ACCEPT OR REJECT ANY TENDER

33.1 The University of Malta reserves the right to accept or reject any tender and/or to cancel the whole tender procedure and reject all tenders. The University of Malta reserves the right to initiate a new invitation to tender.

33.2 The University of Malta reserves the right to conclude the contract with the successful tenderer within the

limits of the funds available. It can decide to reduce the scope of works or to ask for a discount from the cheapest compliant tenderer.

33.3 In the event of a tender procedure's cancellation, tenderers will be notified by the University of Malta. If the

tender procedure is cancelled before the outer envelope of any tender has been opened, the sealed envelopes will be returned, unopened, to the tenderers.

33.4 Cancellation may occur where:

(a) the tender procedure has been unsuccessful, namely where no qualitatively or financially worthwhile

tender has been received or there has been no response at all; (b) the economic or technical parameters of the project have been fundamentally altered; (c) exceptional circumstances or force majeure render normal performance of the project impossible; (d) all technically compliant tenders exceed the financial resources available; (e) there have been irregularities in the procedure, in particular where these have prevented fair

competition.

In no circumstances will the University of Malta be liable for damages, whatever their nature (in particular damages for loss of profits) or relationship to the cancellation of a tender, even if the University of Malta has been advised of the possibility of damages. The publication of a contract notice does not commit the University of Malta to implement the programme or project announced.

34. NOTIFICATION OF AWARD, CONTRACT CLARIFICATIONS

34.1 Prior to the expiration of the period of validity of tenders, the University of Malta will notify the successful

tenderer, in writing, that his tender has been recommended for award by the Departmental Contracts Committee, pending any appeal being lodged in terms of Part XIII of the Public Procurement Regulations (being reproduced in Volume 1, Section 6).

34.2 Unsuccessful bidders shall be notified with the outcome of the evaluation process, and will be provided the

following information: (i) the criteria for award; (ii) the name of the successful tenderer; (iii) the recommended price of the successful bidder; (iv) the reasons why the tenderer did not meet the technical specifications/notification that the offer was

not the cheapest (if applicable); (v) the deadline for filing a notice of objection (appeal); (vi) the deposit required if lodging an appeal. 34.3 The recommendations of the Evaluation Committee and the Department Contracts Committee shall be

published on the Notice Board of the University of Malta, Procurement Directorate, Administration Building, 2nd Floor, and published online on the University of Malta’s website, www.um.edu.mt/procurement/service/tender under the respective tender page.

35. CONTRACT SIGNING AND PERFORMANCE GUARANTEE

35.1 After the lapse of the appeals period, and pending that no objections have been received and/or upheld, the successful tenderer may be invited to clarify certain contractual questions raised therein. Such clarification will be confined to issues that had no direct bearing on the choice of the successful tender. The outcome of any such clarifications will be set out in a Memorandum of Understanding, to be signed by both parties and incorporated into the letter of acceptance.

35.2 Within 7 calendar days of receiving the letter of acceptance (against acknowledgment of receipt) from the

University of Malta, the successful tenderer will sign a copy of the Letter of Acceptance and date the Letter of Acceptance and return it to the University of Malta with the performance guarantee and the Financial Identification Form (if applicable).

35.3 Before the University of Malta sends the Letter of Acceptance to the successful tenderer, the successful

tenderer may be requested to provide the documentary proof or statements required to show that it does not fall into any of the exclusion situations listed in Clause 7 of the Tender Form (Volume 1, Section 2). The above mentioned documents must be submitted by every member of a Joint Venture/Consortium (if applicable).

35.4 If the selected tenderer fails to sign and return the copy of the Letter of Acceptance, other required

documentation, and any guarantees required within the prescribed 7 calendar days, the University of Malta may consider the acceptance of the tender to be cancelled without prejudice to the University of Malta's right to seize the guarantee, claim compensation or pursue any other remedy in respect of such failure, and the successful tenderer will have no claim whatsoever on the University of Malta.


The tenderer whose tender has been evaluated as [second cheapest/second most economically advantageous] may be recommended for award, and so on and so forth.

35.5 Only the signed Letter of Acceptance will constitute an official commitment on the part of the University of

Malta, and activities may not begin until the contract has been signed both by the University of Malta and the successful tenderer.

35.6 Tender guarantees (bid bonds) provided by tenderers who have not been selected shall be released within 30

calendar days from the signing of the contract. The tender guarantee of the successful tenderer shall be released on the signing of the contract, and on submission of a valid performance guarantee.

35.7 The performance guarantee referred to in the General Conditions is set at 4% of the amount of the contract

and must be presented in the form specified in Volume 2, Section 4, to the tender document the performance guarantee shall be released within 30 days of the signing of the Final Statement of Account (Final Bill), unless the Special Conditions provide otherwise.

36. COMMENCEMENT OF WORKS (ORDER TO START WORKS)

36.1 Following the signing of the contract by both parties, the Supervisor will issue a written notice of

commencement of the works in accordance with the General Conditions, as specified by the Special Conditions.

36.2 The Contractor must inform the University of Malta's representative by return that he has received the

notice. G. MISCELLANEOUS 37. ETHICS CLAUSES

37.1 Any attempt by a candidate or tenderer to obtain confidential information, enter into unlawful agreements

with competitors or influence the committee or the University of Malta during the process of examining, clarifying, evaluating and comparing tenders will lead to the rejection of his candidacy or tender and may result in administrative penalties.

37.2 Without the University of Malta's prior written authorisation, the Contractor and his staff or any other

company with which the Contractor is associated or linked may not, even on an ancillary or sub-contracting basis, supply other services, carry out works or supply equipment for the project. This prohibition also applies to any other programmes or projects that could, owing to the nature of the contract, give rise to a conflict of interest on the part of the Contractor.

37.3 When putting forward a candidacy or tender, the candidate or tenderer must declare that he is affected by

no potential conflict of interest, and that he has no particular link with other tenderers or parties involved in the project.

37.4 The Contractor must at all-time act impartially and as a faithful adviser in accordance with the code of

conduct of his profession. He must refrain from making public statements about the project or services without the Contracting Authority's prior approval. He may not commit the Contracting Authority in any way without its prior written consent.

37.5 For the duration of the contract, the Contractor and his staff must respect human rights and undertake not

to offend the political, cultural and religious morals of Malta. 37.6 The Contractor may accept no payment connected with the contract other than that provided for therein.

The Contractor and his staff must not exercise any activity or receive any advantage inconsistent with their obligations to the Contracting Authority.

37.7 The Contractor and his staff are obliged to maintain professional secrecy for the entire duration of the

contract and after its completion. All reports and documents drawn up or received by the Contractor are confidential.

37.8 The contract governs the Parties' use of all reports and documents drawn up, received or presented by them

during the execution of the contract. 37.9 The Contractor shall refrain from any relationship likely to compromise his independence or that of his staff.

If the Contractor ceases to be independent, the University of Malta may, regardless of injury, terminate the contract without further notice and without the Contractor having any claim to compensation.

37.10 The tender(s) concerned will be rejected or the contract terminated if it emerges that the award or execution

of a contract has given rise to unusual commercial expenses. Such unusual commercial expenses are commissions not mentioned in the main contract or not stemming from a properly concluded contract referring to the main contract, commissions not paid in return for any actual and legitimate service, commissions remitted to a tax haven, commissions paid to a recipient who is not clearly identified or commissions paid to a company which has every appearance of being a front company.

38. DATA PROTECTION AND FREEDOM OF INFORMATION

38.1 Any personal data submitted in the framework of the procurement procedure and/or subsequently included

in the contract shall be processed pursuant to the Data Protection Act (2001). It shall be processed solely for the purposes of the performance, management and follow-up of the procurement procedure and/or subsequent contract by the University of Malta/Contracting Authority without prejudice to possible transmission to the bodies charged with a monitoring or inspection task in conformity with National and/or Community law.

38.2 The provisions of this contract are without prejudice to the obligations of the University of Malta in terms of

the Freedom of Information Act (Cap. 496 of the Laws of Malta). The University of Malta, prior to disclosure of any information to a third party in relations to any provisions of this contract which have not yet been made public, shall consult the contractor in accordance with the provisions of the said Act, pertinent subsidiary legislation and the Code of Practice issued pursuant to the Act. Such consultation shall in no way prejudice the obligations of the University of Malta in terms of the Act.

39. GENDER EQUALITY

39.1 In carrying out his/her obligations in pursuance of this contract, the tenderer shall ensure the application of

the principle of gender equality and shall thus ’inter alia’ refrain from discriminating on the grounds of gender, marital status or family responsibilities. Tenderers are to ensure that these principles are manifest in the organigram of the company where the principles aforementioned, including the selection criteria for access to all jobs or posts, at all levels of the occupation hierarchy are amply proven. In this document words importing one gender shall also include the other gender.

VOLUME 1 SECTION 2 – TENDER FORM

(A separate, distinct Tender Form must be submitted for EACH OPTION – if applicable - submitted)

< TENDER FOR ENVIRONMENTALLY FRIENDLY JOINERY, STEEL AND ALUMINIUM WORKS FOR LECTURE CENTRE THEATRES AT UNIVERSITY of MALTA.><UM1990

A. TENDER SUBMITTED BY:

(This will be included in the Summary of Tenders Received)

In case of a Joint Venture/Consortium:

Name(s) of Leader/Partner(s)

Nationality Proportion of Responsibilities2

Leader 1

Partner 1

Etc.

1. Add/delete additional lines for partners as appropriate. Note that a sub-contractor is not considered to be a partner for the purposes of this tender procedure. If this tender is being submitted by an individual tenderer, the name of the tenderer should be entered as 'leader' (and all other lines should be deleted

2. Proposed proportion of responsibilities between partners (in %) with indication of the type of the works to be performed by each partner (the company acting as the lead partner in a joint venture/consortium, they must have the ability to carry out at least 50% of the contract works by its own means. If a company is another partner in a joint venture/consortium (i.e. not the lead partner) it must have the ability to carry out at least 10% of the contract works by its own means).

Work intended to be sub-contracted Name and details of sub-contractors

Value of sub-contracting as percentage of the total cost 3

Experience in similar works (details to be specified)

1

2

(.)

3. The maximum amount of sub-contracting must not exceed [50%] of the total contract value. The main contractor must have the ability to carry out at least [50%] of the contract works by his own means.

NOTE TO COMPILER: THIS SECTION IS TO BE REMOVED/MARKED NOT APPLICABLE IF NO SUB-CONTRACTING IS ALLOWED. LIAISE WITH DOC

B CONTACT PERSON (for this tender)

Name Surname

Telephone (____) ________________________ Fax (____) ________________________

Address

...............................................................................................................

...............................................................................................................

...............................................................................................................

E-mail

C TENDERER'S DECLARATION(S)

To be completed and signed by the tenderer (including each partner in a consortium).

In response to your letter of invitation to tender for the above contract, we, the undersigned, hereby declare that:

1 We have examined, and accept in full and in its entirety, the content of this tender document (including subsequent Clarifications Notes issued by the University of Malta) for invitation to tender No UM1990 of [29/03/2016]. We hereby accept the contents thereto in their entirety, without reservation or restriction. We also understand that any disagreement, contradiction, alteration or deviation shall lead to our tender offer not being considered any further.

2 We offer to execute, in accordance with the terms of the tender document and the conditions and time limits laid down, without reserve or restriction, the following works:

Bill A: Preliminaries Bill B: Joinery Works Bill C: Handrails & Metal Works Bill D: Aluminium Works, Partitions and Doors Bill E: Glass Door

3 We confirm that the Grand Total Price of our tender (inclusive of duties, other taxes/charges, Eco-Contribution (if any) and any discounts but excluding VAT) is according to the Grand Total on the Summary of the Bill of Quantities on page 82 of this document.

4 This tender is valid for a period of 150 days from the final date for submission of tenders.

5 If our tender is accepted, we undertake to provide a performance guarantee of 4% of the contract value as required by the General Conditions.

6 We are making this application in our own right and [as partner in the consortium led by < name of the leader / ourselves >] for this tender. We confirm that we are not tendering for the same contract in any other form. [We confirm, as a partner in the consortium, that all partners are jointly and severally liable by law for the performance of the contract, that the lead partner is authorised to bind, and receive instructions for and on behalf of, each member, and that all partners in the joint venture/consortium are bound to remain in the joint venture/consortium for the entire period of the contract's performance]. We are fully aware that, in the case of a consortium, the composition of the consortium cannot be modified in the course of the tender procedure.

7 We are not bankrupt or under an administration appointed by the Court, or under proceedings leading to a declaration of bankruptcy. We also declare that we have not been convicted criminally, or found guilty of professional misconduct. Furthermore, we are up-to-date in the payment of social security contributions and other taxes.

8 We accept that we shall be excluded from participation in the award of this tender if compliance certificates in respect of declarations made under Clause 7 of this declaration are not submitted by the indicated dates.

9 We agree to abide by the ethics clauses of the instructions to tenderers and, in particular, have no potential conflict of interests or any relation with other candidates or other parties in the tender procedure at the time of the submission of this application. We have no interest of any nature whatsoever in any other tender in this procedure. We recognise that our tender may be excluded if we propose key experts who have been involved in preparing this project or engage such personnel as advisers in the preparation of our tender.

10 We will inform the University of Malta immediately if there is any change in the above circumstances at any stage during the implementation of the contract. We also fully recognise and accept that any false, inaccurate or incomplete information deliberately provided in this application may result in our exclusion from this and other contracts funded by the Government of Malta and the European Communities.

11 Our tender submission has been made in conformity with the Instructions to Tenderers, and in this respect we confirm having included in the appropriate packages as required, the following documentation:

(a) Tender Guarantee (Note 1)

o Bid Bond (not applicable)

(b) General Information (Note 2)

o Proof of Purchase (Receipt)

o Statement on Conditions of Employment

Selection Criteria (Note 2)

(c) Financial and Economic Standing (Note 2)

o Not applicable

(d) Technical Capacity (Note 2)

o Proof of Technical Capacity

(e) Evaluation Criteria/Technical Specifications

● Tenderer’s Technical Offer(Note 3)

o Literature /List of Samples and GPP form(Note 2)

(f) Tender Form, and Financial Offer/Bill of Quantities (Note 3)

Notes: 1. Tenderers will be requested to clarify/rectify, within five working days from notification, the tender guarantee only in the following two circumstances: either incorrect validity date, and/or incorrect value. This is indicated by the symbol ○. 2. Tenderers will be requested to either clarify/rectify any incorrect and/or incomplete documentation, and/or submit any missing documents within five working days from notification. This is indicated by the symbol ○. 3. No rectification shall be allowed. Only clarifications on the submitted information may be requested. This is indicated by the symbol ●

12 I acknowledge that the Central Government Authority and/or Contracting Authority shall request rectifications in respect of incomplete/non-submitted information pertinent to the documentation listed in Clause 11(a), 11(b), and 11(c) of this Tender Form. We understand that such rectification/s must be submitted within five (5) working days, and will be subject to a non-refundable administrative penalty of €50, and that failure to comply shall result in our offer not being considered any further.

13 We note that the University of Malta is not bound to proceed with this invitation to tender and that it reserves the right to cancel or award only part of the contract. It will incur no liability towards us should it do so.

Name and Surname: _________________________________________

I.D. / Passport Number: _________________________________________

Signature of tenderer: _________________________________________

Duly authorised to sign this tender on behalf of: _________________________________________

Company/Lead Partner VAT No: (if applicable) _________________________________________

Stamp of the firm/company: _________________________________________

Place and date: _________________________________________

VOLUME 1 SECTION 3 – TENDER GUARANTEE FORM – (Not Applicable for this tender)

[On the headed notepaper of the financial institutions providing the guarantee]

Whereas the Director of Contracts has invited tenders for

......................................................................................................................................

and whereas Messrs.................................................................................... [Name of tenderer] (Here in after referred to as

the Tenderer) is submitting such a tender in accordance with such invitation, we................................................... [Name of

Bank], hereby guarantee to pay you on your first demand in writing a maximum sum

of................................................................. Euro (€...............) in case the Tenderer withdraws his tender before the expiry

date or in the case the Tenderer fails to provide the Performance Bond, if called upon to do so in accordance with the

Conditions of Contract.

The guarantee becomes payable on your first demand and it shall not be incumbent upon us to verify whether such

demand is justified.

This guarantee is valid for a period of one hundred and fifty (150) days from the closing date of submission of tenders,

and expires on the.................................... Unless it is extended by us or returned to us for cancellation before that date,

any demand made by you for payment must be received at this office in writing not later than the above-mentioned

expiry date.

This document should be returned to us for cancellation or utilisation or expiry or in the event of the guarantee being no

longer required.

After the expiry date and in the absence of a written demand being received by us before such expiry date, this guarantee

shall be null and void, whether returned to us for cancellation or not, and our liability hereunder shall terminate.

Yours faithfully,

..................................

Bank Manager

..................................

Date

ANNEX TO TENDER GUARANTEE FORM – NOT APPLICABLE FOR THIS TENDER

Contact Details of Tenderer

Name of Tenderer/Joint Venture/Consortium

......................................................................

......................................................................

Email Address

......................................................................

Telephone Number

......................................................................

Fax Number

......................................................................

Mobile Number

......................................................................

Name and Surname of Contact Person (Title)

......................................................................

(To be submitted with the Tender Guarantee in case the provisions of Article 1.1 of the Instructions to Tenderer need to be applied)

VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS

1. STATEMENT ON CONDITIONS OF EMPLOYMENT

Tenderers are to ensure that self-employed personnel are not engaged on this contract.

Non-compliance will invalidate the contract.

It is hereby declared that all employees engaged on this contract shall enjoy working conditions such as wages, salaries, vacation and sick leave, maternity and parental leave as provided for in the relative Employment Legislation. Furthermore, we shall comply with Chapter 424 of the Laws of Malta (Occupational Health and Safety Authority Act) as well as any other national legislation, regulations, standards and/or codes of practice or any amendment thereto in effect during the execution of the contract.

In the event that it is proved otherwise during the execution of the contract it is hereby being consented that the contract is terminated with immediate effect and that no claim for damages or compensation be raised by us.

Signature: .............................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date: .............................................................

2. STATEMENT - LIST OF TOOLS, PLANT AND EQUIPMENT (WHERE APPLICABLE)

Publication reference: UM 1990

In line with Article 6.1.2 of the Instructions to Tenderers, please indicate the tools, plant and equipment necessary to carry out the work.

Tools, plant or technical Equipment

1.

2.

3.

4.

5.

6.

7.

8.

9.

Signature: ............................................................. (the person or persons authorised to sign on behalf of the tenderer)

Date: .............................................................

3. LITERATURE/LIST OF SAMPLES

1. List of literature to be submitted with the tender:

Item Description Reference in Technical Specifications

1.1 Fire door specifications Volume 3 - Technical Specifications Item 3.7

1.2 Handrail Specifications Volume 4 – Financial Bid – Bill C

1.3 All GPP Documents Volume 3 - Technical Specifications Item 3.8 & 3.9

2. List of samples to be submitted with the tender

Item Description Reference in Technical Specifications

2.1 Aluminium sliding window corner section Volume 3 – Technical Specifications

2.2 Double glazing glass Volume 3 – Technical Specifications

2.3 Mortice lock Volume 3 – Technical Specifications

2.4 Door section Volume 3 – Technical Specifications

SAMPLES SHOULD BE CLEARLY MARKED WITH THE NAME OF TENDERER AND TENDER NUMBER. SAMPLES SHOULD BE DELIVERED TO THE ESTATE & WORKS DEPARTMENT, UNIVERSITY OF MALTA BEFORE THE CLOSING DATE AND TIME OF THE TENDER.

Signature: ....................................................................


Date: ....................................................................

4. DECLARATION OF CONFORMITY WITH THE GPP CRITERIA

I declare that all the following substances will not be used during paintwork (if applicable) :-

Products which contain sulphur hexafluoride (SF6).

Indoor paints and varnishes with a content of solvents (volatile organic compounds(VOCs) with a boiling point of 250°C maximum) higher than:

- For wall paints (according to EN 13300): 30 g/l (minus water).

- For other paints with a spreading rate of at least 15 m²/l at a hiding power of 98% opacity: 250 g/l (minus water).

- for all other products (including paints that are not wall paints and that have a spreading rate of less than 15m2/l, varnishes, wood stains, floor coatings and floor. paints, and related products): 180g/l (minus water

Signature: ....................................................................


Date: ....................................................................

VOLUME 1 SECTION 5 – GLOSSARY

Definitions Note: the present definitions are given here for convenience only, in the context of the tender procedure. The definitions set out in the contract as concluded are determining for the relations between the parties to the contract.

Administrative order: Any instruction or order issued by the Engineer to the Contractor in writing regarding the execution of the works.

Breakdown of the overall price: A heading-by-heading list of the rates and costs making up the price for a lump sum contract.

University of Malta: means the Department of Contracts

Contracting Authority: means the final beneficiary

Conflict of interest: Any event influencing the capacity of a candidate, tenderer or supplier to give an objective and impartial professional opinion, or preventing him, at any moment, from giving priority to the interests of the University of Malta and the Contracting Authority. Any consideration relating to possible contracts in the future or conflict with other commitments, past or present, of a candidate, tenderer or supplier, or any conflict with his own interests. These restrictions also apply to sub-contractors and employees of the candidate, tenderer or supplier.

Contract value: The total value of the contract to be paid by the Contracting Authority in terms of the agreed terms and conditions.

Contractor: The successful tenderer, once all parties have signed the contract.

Day: Calendar day.

Dayworks: Varied work inputs subject to payment on an hourly basis for the Contractor's employees and plant.

Defects Notification Period: The period stated in the contract immediately following the date of provisional acceptance, during which the Contractor is required to complete the works and to remedy defects or faults as instructed by the Engineer.

Drawings: Drawings provided by the Contracting Authority and/or the Engineer, and/or drawings provided by the Contractor and approved by the Engineer, for the carrying out of the works.

Engineer's representative: Any natural or legal person, designated by the Engineer as such under the contract, and empowered to represent the Engineer in the performance of his functions, and in exercising such rights and/or powers as have been delegated to him. In this case, references to the Engineer will include his representative.

Equipment: Machinery, apparatus, components and any other articles intended for use in the works

Evaluation committee: a committee made up of an odd number of voting members (at least three) appointed by the University of Malta and possessing the technical, linguistic and administrative capacities necessary to give an informed opinion on tenders.

Final acceptance certificate: Certificate(s) issued by the Engineer to the Contractor at the end of the defects notification period stating that the Contractor has completed his obligations to construct, complete, and maintain the works concerned.

Final Beneficiary: The Department/Entity or other government body on whose behalf the Department of Contracts has issued this tender.

Foreign currency: Any currency permissible under the applicable provisions and regulations other than the Euro, which has been indicated in the tender.

General conditions: The general contractual provisions setting out the administrative, financial, legal and technical clauses governing the execution of contracts.

General damages: The sum not stated beforehand in the contract, which is awarded by a court or an arbitration tribunal, or agreed between the parties, as compensation payable to an injured party for a breach of the contract by the other party.

In writing: This includes any hand-written, typed or printed communication, including fax transmissions and electronic mail (e-mail).

Liquidated damages: The sum stated in the contract as compensation payable by the Contractor to the Contracting Authority for failure to complete the contract or part thereof within the periods under the contract, or as payable by either party to the other for any specific breach identified in the contract.

Modification: An instruction given by the Engineer which modifies the works.

National currency: The currency of the country of the Contracting Authority.

Period: A period begins the day after the act or event chosen as its starting point. Where the last day of a period is not a working day, the period expires at the end of the next working day.

Plant: appliances and other machinery, and, where applicable under the law and/or practice of the state of the Contracting Authority, the temporary structures on the site required to carry out the works but excluding equipment or other items required to form part of the permanent works.

Provisional sum: A sum included in the contract and so designated for the execution of works or the supply of goods, materials, plant or services, or for contingencies, which sum may be used in whole or in part, or not at all, as instructed by the Engineer.

Site: The places provided by the Contracting Authority where the works are to be carried out and other places stated in the contract as forming part of the site.

Special conditions: The special conditions laid down by the Contracting Authority as an integral part of the tender document, amplifying and supplementing the general conditions, clauses specific to the contract and the terms of reference (for a service contract) or technical specifications (for a supply or works contract).

Supervisor/Engineer: The legal or natural person responsible for administering the contract on behalf of the Contracting Authority.

Tender document/s: The dossier compiled by the Contracting Authority and containing all the documents needed to prepare and submit a tender.

Tender price: The sum stated by the tenderer in his tender for carrying out the contract.

Works: Works of a permanent or temporary nature executed under the contract.

Written communications: Certificates, notices, orders and instructions issued in writing under the contract.

VOLUME 1 SECTION 6 – EXTRACTS FROM THE PUBLIC PROCUREMENT REGULATIONS

Section 21 - Right of Recourse

(1) Where the estimated value of the public contract exceeds twelve thousand euro (€12,000) and is issued by an authority listed in Schedule 1, any tenderer or candidate concerned shall have a right to make a complaint to the Review Board in accordance with this regulation.

(2) (a) The contracting authority shall be obliged to issue a notice and affix an advertisement, in a prominent place at its premises, indicating the awarded public contract, the financial aspect of the award and the name of the successful tenderer. The contracting authority shall, by electronic means or by fax, inform the tenderer or candidate concerned of the publication of the award. The contracting authority shall be precluded from concluding the contract during the period allowed for the submission of appeals.

(b) The award process shall be completely suspended if an appeal is eventually submitted.

(3) Any tenderer or candidate concerned who is aggrieved by the award indicated by the contract authority may, within five working days from the publication of the notice, file a letter of objection, together with a deposit, with the contracting authority, clearly setting forth any reason for his complaint. The deposit to be paid in respect of tenders valued at less than forty-seven thousand euro (€47,000) shall be four hundred euro (€400), while those between forty-seven thousand euro (€47,000) and one hundred and twenty thousand euro (€120,000) shall be 0.5% of the estimated value of the tender, with a minimum deposit of four hundred euro (€400).

The letter by the complaining tenderer shall be affixed on the notice board of the contracting authority and shall be brought to the attention of the recommended tenderer.

(4) After the expiry of the period allowed for the submission of a complaint, the contracting authority shall deliver the letter of complaint, the deposit receipt and all documents relating to the public contract in question to the Review Board who shall examine the matter in a fair and equitable manner. In its deliberation the Review Board shall have the authority to obtain, in any manner it deems appropriate, any other information not already provided by the contracting authority. The Review Board shall determine the complaint by upholding or rejecting it. The written decision of the Review Board shall be affixed on the notice board of the contracting authority and copies thereof shall be forwarded to the Director of Contracts and all the parties involved.

(5) The tenderer or candidate concerned who is not satisfied with the decision granted by the Review Board may refer the matter to the Court of Appeal (Inferior Jurisdiction) in terms of article 41(6) of the Code of Organization and Civil Procedure within a period of sixty days. Such recourse however may not delay the Head of the contracting authority from implementing the Review Board’s decision.

(6) Tender documents issued in terms of this Part shall include a clause informing tenderers that the award of the contract is subject to the right of recourse as provided for in this regulation, a copy of which should be reproduced in the documents.

(7) The Minister shall have the authority by order to extend the provisions of this regulation in order that recourse as provided in this regulation be made available also by authorities listed in Schedule 3 and to prescribe the procedure by which such recourse is to be granted.

VOLUME 2

VOLUME 2 SECTION 1 – DRAFT LETTER OF ACCEPTANCE

Our Ref: EB/eb/_______ [……………………………………..] [……………………………………..] [……………………………………..] [……………………………………..] [……………………………………..] Attn [……………………………………..] [……………………………………..] Dear Sirs, UM/1990 -

TENDER FOR ENVIRONMENTALLY FRIENDLY JOINERY, STEEL AND ALUMINIUM WORKS FOR LECTURE CENTRE THEATRES AT UNIVERSITY of MALTA.

This is to inform you that your Tender, dated the [……………………………………..], for the above mentioned goods in caption, made under the abovementioned Call for Tenders, has been accepted by the University of Malta in full compliance with the General Conditions of Contract that were attached to the Tender Documents.

As undertaken by your good selves in the tender you are to render the joinery, steel and aluminium works as per tender specifications within [……………………………………..] weeks, for a sum of [……………………………………..] inclusive of VAT and all as detailed and further amplified in your tendered offer no: [……………………………………..] dated the [……………………………………..].

As undertaken by you in your tender and as stated in the General Conditions of Contract, you are to ensure full compliance with the scope to affect delivery as detailed in the specifications. In this connection, your attention is hereby being drawn to the relative Clauses of the General Conditions of Contract dealing with your liabilities for failure to comply with the specifications referred to above. Your attention is hereby drawn to Clause 35 of the Instruction to Tenderers, wherein you are required to furnish the University of Malta, within 7 (seven) calendar days from the receipt/signatures of this Letter of Acceptance, with a Bank Guarantee drawn on a local Maltese Bank for the amount of 4 (four) % of the value of this Contract and with a validity to expire on the __________ 20__. Said Guarantee has to be referenced with the relevant Tender Number. Failure to produce the said guarantee within the prescribed 7 (seven) days period may lead to the Contract being considered as having been abandoned, in which case, you will become liable to the relevant penalties stipulated in the General conditions of Contract. Yours faithfully,

Director of Procurement

I agree and confirm

-------------------------

Name of Tenderer & Signature

VOLUME 2 SECTION 2 – GENERAL CONDITIONS

The full set of General Conditions for Supply Contracts Version 1.06 (4 January 2016) can be viewed/downloaded from:

http://contracts.gov.mt/en/Resources/Pages/Resources.aspx

It is hereby construed that the tenderers have availed themselves of these general conditions, and have read and accepted in full and without reservation the conditions outlined therein, and are therefore waiving any standard terms and conditions which they may have.

These general conditions will form an integral part of the contract that will be signed with the successful tenderer/s.

http://contracts.gov.mt/en/Resources/Pages/Resources.aspx

VOLUME 2 SECTION 3 – SPECIAL CONDITIONS

These conditions amplify and supplement, if necessary, the General Conditions governing the contract. Unless the Special Conditions provide otherwise, those General Conditions remain fully applicable. The numbering of the Articles of the Special Conditions is not consecutive but follows the numbering of the Articles of the General Conditions. Other Special Conditions should be indicated afterwards.

General Kindly note that wherever there is the term ‘Central Government Authority’ in the General Conditions, it is deemed to read as ‘the University of Malta’. Article 2: Law and language of the contract The Laws of Malta shall apply in all matters not covered by the provisions of the contract. The language used shall be English. Article 3: Order of precedence of contract documents The contract is made up of the following documents, in order of precedence:

(a) the Letter of Acceptance, (b) any other applicable documents.

Addenda have the order of precedence of the document they are modifying. Article 4: Communications 4.1 Director of Procurement Administration Building University of Malta Msida Telephone: +356 2340 2212/3 Fax: +356 21314307 Email: [email protected] Web: www.um.edu.mt/procurement

All communications must be done in the English Language, as per General Conditions Article 7: Supply of Documents As per General Conditions Article 8: Assistance with Local Regulations The contractor shall comply with and fulfil all obligations imposed by Act 19 of the Police Laws and shall give all notices, obtain all permits; pay all fees that may be lawfully demanded by Public Offices in respect of works and complies with all requirements of the law and lawful authority. The contractor shall be responsible for the satisfactory working of the complete installation to the entire satisfaction of the Engineer as regards workmanship, materials, execution and maintenance within the guarantee periods specified and shall be responsible for compliance with all Statutory and Local Regulations and for compliance with all the tests required by the Engineer and all tests required by Enemalta Corporation. Article 9: The Contractor’s Obligations Without prejudice to the Contents of Articles 9.1-9.6 of the General Conditions:- The Contractor will be responsible for the safety of the works (including the materials and plant) until they are taken possession of by the University and shall stand the risk and be responsible for and must with all possible speed make good, all damage caused by accident, weather, storm or any other causes at his own expense.

http://www.um.edu.mt/procurement

The Contractor must cover up and protect from damage from any cause, all new work. He must supply protection from the whole of the works executed and any damage caused must be made good by the contractor at his own expense The work shall be carried out in accordance with the directions and to the satisfaction of the architects, specifications and Schedule of Quantities and such further drawings and directions as may from time to time be given by the architects or supplied by the contractor as part of this contract. If the work shown on any such direction be in the opinion of the contractor, extra to that comprised in the specifications he shall, before proceeding with such work, give notice to this effect to the architects, but if no notice is given to the architects before the execution of the work, the contractor shall have no claim to any extra payment in respect thereof. Article 11: Performance Guarantee The value of the Performance Guarantee is 4% of the Contract value and must be presented within 7 calendar days of the Letter of Acceptance date. The performance guarantee shall be in the format given in Volume 2 Section 4 and shall be provided in the form of a bank guarantee. It shall be issued by a bank in accordance with the eligibility criteria applicable for the award of the contract. The guarantee will only be released in accordance with the Conditions of Contract. Article 12: Insurance a) All risks insurance: The contractor is to insure in the joint names of the Contracting Authority, the works against loss and damage by fire, storm tempest, lightning, floods, earthquake, aircraft or anything dropped there from aerial objects, riot and civil commotion for the full value thereof plus 15% of all the works executed and all unfixed materials intended for, delivered to or placed on or adjacent to the works and shall keep such works, materials so insured until the completion of the works. b) Third party insurance: Without in any way limiting his responsibility under paragraph (a) above, the contractor shall effect a policy of insurance against the risks mentioned therein to cover an amount of not less than €500,000 (five hundred thousand Euro) for any one occurrence with the number of occurrences unlimited. The policy shall be in the joint names of the Contracting Authority and the contractor and shall include cross liabilities clauses Article 13: Performance Programme (Timetable) As per General Conditions Article 14: Contractor’s Drawings As per General Conditions Article 15: Tender Prices The tendered rates shall be inclusive of all work as specified, as well as any other works that are of a contingent or indispensable nature for completing the work in its entirety. The rates shall be inclusive of all materials necessary, profits and payments of Customs Duty and Landing charges on all imported goods, taxes, ECO contribution, all hire of plant and machinery required as also all transport of materials to the site of works and so on, but excluding VAT. Tenderers are to give rates as quoted for. No claims arising from lack of ascertaining the site condition shall be entertained. The tendered rates shall be fixed rates and no allowance will be made for fluctuations in rates and prices or for any increase or decrease in the cost of labour and/or materials and other costs mentioned under Clause 18.1.

Article 17: Patents and Licences As per General Conditions Article 18: Commencement Date Following the signature of the Letter of Acceptance, the Contractor will be notified in writing to commence works on site. As soon as possession of the site is given to the Contractor, he shall proceed with the works and complete same as soon as possible. It is essential that the whole of this work be completed at the earliest possible. Should there be no queries from the Contractor, the necessary work shall proceed and be completed as soon as possible, respecting the deadlines specified in Article 15 above. Article 19: Period of Performance Period of Performance whereby it is being requested that the delivery and installation would not exceed 6 weeks (possibly earlier) from the date of the letter of acceptance. Tenderers are warned that their offers may not be accepted if this clause is not acceded to. Article 21: Delays in Performance If the Contractor fails to start the works assigned to him on the specified starting date, a penalty of one thousand two hundred Euros (€1200) per day including Sundays and public holidays shall be imposed until the works have commenced. Subsequently the Contractor shall be subject to a penalty for delay of one thousand two hundred Euros (€ 1200) per day inclusive of Sundays and Public Holidays for any delays over the 6 week period, up to a limit of 20% of the awarded contract. As soon as this figure is reached the Contracting Authority reserves the right to invoke Clause 21.3 (point 3) of the General Conditions. Article 22: Variations 22.1 Subject to the provisions of Article 78 of the Public Contracts Regulations 2010, the University of

Malta reserves the right to vary the quantities specified. The total value of the supplies may not rise or fall as a result of the variation in the quantities by more than 25% of the contract price. The unit prices used in the tender shall be applicable to the quantities procured under the variation.

Article 23: Suspension As per General Conditions Article 24: Quality of Supplies a) All materials required for the completion of the works specified shall be provided by the contractor. b) The work is to be carried out in the best customary practice and the architect in charge is to be satisfied

that the quantity of the materials conforms to that specified herein. c) The contractor shall provide without extra charge all labour and equipment required by the architect in

charge of testing, measuring or proving the efficiency of any of the materials used or of any portion or portions of the completed works.

d) The Contractor shall guarantee the works that he has carried out, for a Minimum period of twelve months after completion, against defective materials and all workmanship

Article 25: Inspection and Testing Tests on any materials, causes, etc. may be taken at any time during the course of the works and the contractor shall be bound to provide the architect with all such assistance, instruments, machines, labour and materials as are normally required for examining, measuring and testing any work, and the quality, weight or quantity of any materials used and shall supply samples of materials before incorporation in the works, for

testing as may be required by the architects, the Project Manager or Supervisor. Article 26: Payments: General Principles (a) Payments shall be made in Euro, up to 95% of the certified works carried out, with 5% being kept as

retention money. (b) Payments shall be made by the University of Malta. The payment terms referred to under the relative Clause of the General Conditions particular to this tender state that payment shall be effective within a reasonable period time. This should be taken to mean that payment is to be effected within 60 days from the date of receipt of the invoice or request for goods delivered, services rendered of work carried out to the satisfaction of the Head of Department or his representative. Whenever the 30-day period is mentioned in this article, it is deemed to be 60 days. Article 26: Pre-financing Not Applicable to this Tender Article 26: Retention Monies The balance of 5% of the contract sum retained as per Article 43.1 above, will be retained for the duration of the defects liability period as stipulated in Article 39 (d) above and will only be refunded if defective work, if any, had been made good to the satisfaction of the architects, the Project Manager and/or the Supervisor of the Contracting Authority.

Article 28: Delayed Payments The period quoted in Article 28.1 of the General Conditions may be subject to change according to the particular needs of the Department Once the deadline laid down in Article 28.1 has expired, the Contractor may, within two months of late payment, claim late-payment interest: [Malta Funds] A contractor would become entitled to the payment of interest at 2% over the rate of interest established by the European Central Bank for that particular period. By way of exception, when the interest calculated in accordance with this provision is lower than or equal to €200, it shall be paid to the Contractor only upon a demand submitted within two months of receiving late payment. Article 30: Verifications Operations i) The Supervisor (and or Architect in Charge) and Supervisor's representative (and or Project Manager as delegated), shall have the power, during the course of the work, to order the contractor to remove from the site any materials which are considered to be of an inferior quality. He shall also have the power to order the removal and a proper re-execution of any work executed with the rejected materials in a manner contrary to the spirit of the specifications. Such orders shall be carried out by the contractor at its own expense. ii) In case of default on the part of the contractor to carry out such orders, the Supervisor (and or Architect in Charge) and Supervisor's representative (and or Project Manager as delegated), shall have the power to employ and pay other persons to carry out same at the contractor’s expense; such expenses will be deducted from any monies that may be due to the contractor. iii) The contractor shall, if ordered in writing by the Supervisor (and or Architect in Charge) and Supervisor's representative (and or Project Manager as delegated), suspend the works or any part thereof for such periods

and at such times as so ordered and shall not, after receiving order, proceed with the work there in order to be suspended until he receives written authority from the Project Manager, to proceed therewith. The contractor shall not be entitled to claim compensation for any loss or damage sustained as aforesaid. iv) Should it appear to the Supervisor (and or Architect in Charge) and Supervisor's representative (and or Project Manager as delegated), or any duly authorised member of his staff that any work in progress is being executed in a faulty manner, with unsuitable materials, by unskilled workmen/or by any means or manner not in accordance with the contract documents, then he or they may order immediate suspension of such faulty works by direct order to the contractor’s supervisory staff, foreman or ganger, until such time as the contractor shall adopt remedial measures to the satisfaction of the Supervisor (and or Architect in Charge) and Supervisor's representative (and or Project Manager as delegated). Such order shall be complied with immediately the contractor shall not be entitled to any extra payment, compensation or extension of time for the completion on account of such suspension as per (iii) of this Clause. Article 31: Provisional Acceptance As per General Conditions Article 32: Warranty Obligations The Contractor shall replace at his expense any goods, which is proven to be defective even after completion. Article 40: Amicable dispute settlement If the amicable dispute settlement procedure fails, the Parties may, in the case of decentralised contracts, agree to try conciliation through the Maltese Conciliation Procedure. If no settlement is reached within 120 days of the start of the conciliation procedure, each Party shall be entitled to move on to the next state of the dispute settlement procedure. Article 41: Dispute Settlement by Litigation Any dispute between the Parties that may arise during the performance of this contract and that has not been possible to settle otherwise between the Parties shall be submitted to the arbitration of the Malta Arbitration Centre in accordance with the Arbitration Act (Chapter 387) of the Laws of Malta. This law is based on “Model Law” which is the Model Law on International Commercial Arbitration adopted on June 21, 1985 by the United Nations Commission on International Trade Law reproduced in the First Schedule of the Arbitration Act. Article 44: Checks and Audits Not Applicable

VOLUME 2 SECTION 4 – SPECIMEN PERFORMANCE GUARANTEE

(LETTERHEAD OF THE REGISTERED FINANCIAL INSTITUTION PROVIDING THE GUARANTEE)

Director of Procurement Procurement Directorate Administration Building Msida MSD2080 Malta

[Date]

Dear Sir,

Our Guarantee Number .......................... for €......................

Account: [Account Holder’s Name]

In connection with the contract entered into between yourself on behalf of the Director of Contracts and [Name and Address of Contractor] hereinafter referred to as “the Contractor” as per the latter’s tender and your acceptance under [UM File Reference], whereby the contractor undertook the [title of contract] in accordance with Article 13 of the Special Conditions the [works/services/supplies] as mentioned, enumerated or referred to in the Specification and/or Bills of Quantities forming part of the contract documents, we hereby guarantee to pay you on demand a maximum sum of €[amount in works and numbers] in case the obligations of the above-mentioned contract are not duly performed by the Contractor.

This guarantee will become payable on your first demand and it shall not be incumbent upon us to verify whether such demand is justified.

For avoidance of doubt it is hereby declared that although this instrument gives rise to legal relations between the guarantor and the beneficiary, it is hereby specifically declared for all intents and purposes of law that this guarantee does not exempt the above-mentioned Contractor from any obligations, acts of performance or undertaking assumed under the tender documents as ratified in the contract.

Any payments due to the contractor in respect of the obligations entered into under the contract above referred to shall be made through this Bank.

This guarantee expires on the [expiry date] and unless it is extended by us or returned to us for cancellation before that date any demand made by you for payment must be received in writing not later than the aforementioned expiry date.

This document should be returned to us on utilization or expiry or in the event of the guarantee being no longer required.

After the expiry date and in the absence of a written demand being received by us before such expiry date, this guarantee shall be null and void, whether returned to us or not, and our liability hereunder shall terminate.

This guarantee is personal to you, and is not transferable or assignable.

Yours Faithfully,

.............................................[Signatory on behalf of Guarantor]

VOLUME 2 SECTION 5 – SPECIMEN PREFINANCING PAYMENT GUARANTEE – Not Applicable for this tender



[Date]

[Tender Reference]

Dear Sir,

We the undersigned, [name, company name, address], hereby declare that we will guarantee, as principal debtor, to [University of Malta's name and address] on behalf of [Contractor's name and address], the payment of [indicate the amount], corresponding to the guarantee mentioned in Article 44 of the Special Conditions without dispute, on receipt of a first written request from the beneficiary.

We further agree that no change or addition to or other modification of the terms of the contract or of the works to be performed thereunder or of any of the contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee. We hereby waive notice of any such change, addition or modification.

The guarantee will enter into force and take effect from the [indicate the date of payment of the pre-financing] and shall be valid until the equivalent value of [works/services/supplies] has been certified by the University of Malta.

We note that you will release the guarantee and notify us of the fact at the latest within thirty days of this date.

Done at ………….., ../../..

Name and first name: …………………………… On behalf of: …………………

Signature: ……………..

[stamp of the body providing the guarantee]

VOLUME 2 SECTION 6 – SPECIMEN RETENTION GUARANTEE – Not Applicable for this Tender



[Date]

[Tender Reference]

Dear Sir,

We, the undersigned, [name, company name, address], hereby declare that we will guarantee, as principal debtor, to [University of Malta's name and address] on behalf of [Contractor's name and address], the payment of [indicate the amount], corresponding to the guarantee mentioned in Article 45 of the Special Conditions without dispute, on receipt of a first written request from the beneficiary.

We further agree that no change or addition to or other modification of the terms of the contract or of the works to be performed thereunder or of any of the contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee. We hereby waive notice of any such change, addition or modification.

The guarantee will enter into force and take effect from the [indicate the date of payment of the sums retained under the contract] and shall be valid until the date of issue of the certificate of final acceptance.

We note that you will release the guarantee and notify us of the fact at the latest within thirty days of the date of issue of this certificate.

Done at ………….., ../../..

Name and first name: …………………………… On behalf of: …………………

Signature: ……………..

[stamp of the body providing the guarantee]

VOLUME 3 - TECHNICAL SPECIFICATIONS

3.1. General Tender For Environmentally Friendly Joinery, Steel and Aluminium Works For Lecture Centre At University Of Malta The Contractor shall when so instructed and within twelve calendar days from the date of issue of the Letter of Acceptance, submit any samples requested for the approval of the Project Manager. Note: All dimensions given in this specification are approximate and a + or – 100mm tolerance will be given in the sizes but not in the thickness (some thickness may be specified in the item description). It is very important that prospective bidders submit ALL the technical literature regarding ALL the items to be offered. All literature is to be clearly labelled showing proposed model numbers cross referenced to the individual items in the Bills of Quantities (where applicable).

3.1.1. The Contractor shall maintain the site in a clean, sound and secure condition throughout the

Works, in order to ensure that no access to the Site by unauthorized persons is possible.

Access to the Site shall be controlled from the South boundary, via a hinged double leaf

access gate, complete with padlocks, and 5 No. sets of keys.

3.1.2. The Contractor shall submit a programme of works and a detailed project management plan,

taking into account the specifications, general site management practices, and the general

health and safety procedures indicated below. It shall also indicate access points, order of

working, etc. Such construction management plan may be subject to formal approval by the

relevant authorities, and the Contractor will be required to conform strictly to the plan. Any

deviations from an approved construction management plan will be financially penalised by

the relevant authorities, and the Contractor shall be solely responsible for such financial

penalties.

3.1.3. The Site consists of existing lecture rooms, offices and ancillary facilities constructed in

globigerina limestone masonry walls and reinforced concrete slabs. The disturbance of the

adjacent areas of the campus shall be kept to an absolute minimum; permission shall be

requested for any trees, or agricultural soil, that needs to be removed. The main access to

the Site is envisaged to be from the south boundary, where there is direct contact to the

arterial road – Triq Dun Karm It shall not be allowed for the Contractor to affect any soil area

beyond that strictly necessary for his works.

3.1.4. The Works are described in the drawings attached to this document. Additional drawings

shall be issued during the progress of the Works, and these drawings shall be deemed to

form part of the Works. In addition, the Contractor may be required to submit detailed

“shop” drawings, wherever required in these specifications or specifically requested by

Engineer, which drawings shall, after due approval, be deemed to form part of the Works.

3.1.5. The Contractor shall be required to erect stout fencing around the areas to be protected, in

order to ensure that no damage to the designated areas occurs during, and as a result of, the

excavation works. The fencing shall be erected where and as instructed by the Engineer.

3.1.6. All samples shall be supplied by the Contractor at his own cost if the supply thereof is clearly

intended by or provided for in the Contract. Samples and technical details, as listed below,

shall be submitted by the Contractor for approval of the Engineer. All samples and

submissions shall be labelled clearly, with the name of the sub-contractor, supplier and

manufacturer, as applicable, and the reference as per list below. No work shall be carried out

in connection with the list below, unless the necessary approvals of the submittals have been

received. Approved samples shall be used as controls for the Works.

3.2. General Site Management Practices

3.2.1. Storage areas for materials, plant and waste shall not be allowed within the site. The

Contactor must clean regularly and keep the site in an orderly manner.

3.2.2. The disposal of hazardous waste shall be carried out in accordance with procedures

approved by the Environmental Protection Department. Sanitary waste shall be disposed of

chemically.

3.2.3. Burning of waste plastics and wood on site shall not be allowed.

3.2.4. Waste oils shall be collected in accordance with national regulations, and other construction

waste disposed of in accordance with the indications of the Environmental Protection

Department.

3.2.5. Any activities producing dust shall be strictly controlled, and measures such as spraying with

water shall be used to ensure that the emitted dust is minimised. Dust-laden materials shall

be removed from the site, and transported through public thoroughfares, only after

thorough watering before leaving the site. Dust covers, properly secured along all sides, shall

be used on all open-topped vehicles used for the transportation of rubbish from the site.

3.2.6. The Contractor shall take all the necessary steps to ensure that the external areas and access

roads, and in particular the University ring-road, are left clean and tidy during all stages of

the work.

3.2.7. All plant shall be operated with any doors closed, and shall be fitted with silencers and noise

suppressors. All plant and site operations will be required to conform to BS5228 – Part 1 or

EN Equivalent.

3.2.8. Chemical drums shall be stored on impervious surfaces in designated bonded areas. Oil tanks

shall be similarly stored. The bunds shall have a capacity equal to 10% of the volume of the

largest drum. The bunds shall have no drains, and provision shall be made for the pumping

out rain-water. Filling and vent pipework shall be located inside the bund. The bunds shall be

available for inspection. Empty drums shall be stored in a similar fashion, in separate areas,

and shall be safely disposed of in accordance with the arrangements made with the

Environmental Protection Department.

3.2.9. Oil drip trays shall be used under small static plant, such as pumps and compressors. These

trays shall be open to inspection and, spent oil shall be disposed of in accordance with the

arrangements made with the Environmental Protection Department.

3.2.10. Specific procedures in the event of oil or chemical spillage shall be developed in conjunction

with the Environmental Protection Department. Spillage control kits shall be available in an

accessible area on site, and some workers shall be trained in the use of such kits. The

Contractor shall be responsible for reporting such occurrences to the relevant authorities.

3.2.11. The Contractor shall take all necessary procedures to control energy use on site. Site lighting

shall be as much as possible, low energy, or energy-efficient, light fixtures.

3.2.12. The Contractor shall be responsible for liaison and co-operation with the appropriate

authorities, in connection with any permits required for the execution of the Works. The

Contractor shall abide strictly with all instructions or guidelines issued by MEPA, ADT, the

Police, and other relevant authorities, in connection with site management, construction

traffic, environmental protection, and all other aspects concerning the finishing works.

3.2.13. Upon the issue of any Taking-Over certificate, the Contractor shall clear away and remove

from that part of the site to which such Taking-Over certificate relates, all Contractor’s

Equipment, surplus material, rubbish and Temporary Works of every kind, and leave such

part of the Site and Works clean and in a workmanlike condition to the satisfaction of the

Engineer. Provided that the Contractor shall be entitled to retain on Site, until the Defects’

Liability Period, such materials, Contractor’s Equipment and Temporary Works as required by

him for the purpose of fulfilling his obligations during the Defect’s Liability Period.

3.3. General Health and Safety Provisions

3.3.1. This specification does not replace the contractor’s legal responsibility to provide and

maintain safe working conditions in accordance with current Maltese Occupational Health

and safety Legislation, namely LN 36 of 2003, LN 281 of 2004 and other subsidiary legislation

and regulations. The Contractor shall be required to nominate a competent person for the

appointment of Project Supervisor at Execution Stage.

3.3.2. The National Code of Practice for Health and Safety shall be adopted throughout the

construction phase of the Project. Without prejudice to the foregoing, the Contractor shall

be required to conform to the requirements of the same Legal Notice, and in particular with

the requirements of Art. 8, and of Schedule IV. The Contractor shall prepare a Health &

Safety Plan with the following objectives: (a) to identify the hazards associated with the

construction process, (b) to identify procedures to reduce the hazards to a minimum, and (c)

to establish procedures to be adopted in the case of accidents. The Contractor shall be

responsible for continuously updating the Health & Safety Plan, for ensuring that all sub-

contractors and employees know, and comply with, safety rules, for excluding unauthorized

persons from the work area, for displaying notices of work, for keeping and updating the

Building File, and for ensuring the necessary health and safety training of the employees. He

shall also be responsible for notifying all relevant authorities.

3.3.3. The Contractor shall be required to provide unmanned first aid facilities on the site, and to

respect designated emergency access routes, or as otherwise instructed by the Engineer.

3.3.4. The Building File shall contain information on the relative risks of construction work. The

Building File shall contain all design information, and all information related to the materials

and elements supplied to the Site, as well as that information added during the construction

phase, such as “as-built” information, details of proposed programmes, certificates for plant

and equipment in use, and details of significant hazards or work sequences. The Building File

shall be submitted to the Engineer at the end of the Works.

3.3.5. The following provisions shall be made, without limiting in any way, other provisions that the

Contractor may deem necessary in order to render the Site and the Work safe:

3.3.5.1. The Site of Works shall be fenced in, using secure fencing, to prevent unauthorised access to the active work areas.

3.3.5.2. A Notice, giving information on the specific hazards, and on the availability of emergency assistance, shall be clearly displayed in a position such that it can be read by those working on site and those affected by the site.

3.3.5.3. Routes for the movement of vehicular traffic and plant, within the work site, and immediately surrounding the work site shall be clearly delineated. These routes shall be separated from the areas subject to overhead movements. Routes for access for emergency vehicles, and for emergency evacuation of the Site, shall also be delineated. Concrete barriers shall be used to isolate routes for heavy vehicles and plant from pedestrian routes.

3.3.5.4. Existing services, both overhead and underground, within the work site, and immediately surrounding the work site, shall be identified, and the respective utility companies contacted for information.

3.3.5.5. Special attention shall be given to lifting, slewing and overhead handling operations to avoid public access areas.

3.3.5.6. The Contractor shall be responsible for ensuring that all persons on the Site, whether the Contractor’s employees or otherwise, wear the necessary personal protective clothing at all stages in accordance with regulations. The Engineer shall have the right to send away any of the Contractor’s employees, or of his Sub-Contractors, or otherwise doing work on the site, if they do not comply with this requirement.

3.3.6. The following general hazards during the finishing works have been identified. The

Contractor shall be required to take appropriate risk mitigation measures:

(i) Workers hit by, or trapped by, plant adjacent to demolition areas;

(ii) Electrocution from buried/overhead electricity services;

(iii) Workers falling from unstable platforms;

(iv) Noise and dust production as a result of demolition, scrabbling and cutting;

(v) Workers crushed by collapse of demolished material, particularly during overhead transport;

and

(vi) Spillage of dust/contaminated water from work-site to the sea.

Risk mitigation measures include:

a) Clear delineation of plant movement areas;

b) Double checks on possible existence of buried services – clear delineation of known services;

c) Provision of sturdy work platforms;

d) Use of plant with limited noise emission;

e) Periodic wetting of demolition area to reduce dust emission; and

f) Establishing clear procedural rules during overhead material handling – enforcement of hard

hats.

3.3.6.1. Workers shall be provided with, and shall wear the following personal protective clothing and equipment:

3.3.6.2. safety helmets or hard hats to protect the head from injury resulting from falling or flying objects, or from striking against objects or structures;

a) goggles, a screen, a face shield or other suitable device when likely to be exposed to eye or

face injury from airborne dusts or flying particles, dangerous substances, harmful heat, light or

other radiation, and in particular during welding, flame cutting, rock drilling, concrete mixing or

other hazardous work;

b) protective gloves and suitable protective clothing to protect hands or the whole body when

exposed to heat radiation or while handling hot, hazardous or other substances which might

cause injury to the skin;

c) footwear of an appropriate type when employed at places where there is the likelihood of

exposure to adverse conditions, or of injury from falling or crushing objects, hot or hazardous

substances, sharp-edged tools or nails;

d) respiratory protective equipment, suitable for the particular environment,

when workers cannot be protected against airborne dust, vapours or gases by ventilation or

other means;

e) waterproof clothing and head coverings when working in adverse

weather conditions; and

f) Safety harnesses with independently secured lifelines where protection against falls cannot be

provided by other appropriate means.

3.3.6.3. Finishing works will be restricted to those periods recognised and permitted by local regulations and legislation. Any works outside the permitted hours are to be by prior approval of the project manager.

3.3.7. The Contractor shall provide safe, sufficient and suitable storage for any flammable liquids,

solids and gases such as liquefied petroleum, gas cylinders and paints. Storage areas for

flammable liquids, solids and gases shall be rendered secure against trespassers. Smoking

shall be prohibited and “No smoking” notices of appropriate design and shape shall be

prominently displayed in all spaces containing readily combustible or flammable materials.

Combustible material such as scrap wood or plastics, oily/greasy waste, sawdust or packing

material shall not be allowed to accumulate in places of work, but should be kept in closed

metal containers in a safe place.

3.3.8. The Contractor shall ensure that all work platforms, false work and scaffolding are of sturdy

construction, certified, and securely attached to solid parts of the structure, or of the ground,

complete with guard-rails, toe rails, secure ladders etc...

3.3.9. Scaffolding shall be erected by qualified personnel and inspected regularly. Scaffolding shall

be properly designed, constructed, erected and maintained so as to prevent collapse or

accidental displacement when properly used. Scaffolds shall be designed for their maximum

load and with a safety factor of at least 4 times their maximum load. The maximum loading

capacity of the scaffolding, as specified by the supplier or erector, shall be indicated on the

scaffolding, and shall not be exceeded at any stage. Lifting appliances shall be securely

attached to mountings; all lifting appliances shall be certified to be in a proper working

condition. Fixed lifting gear shall be installed by competent personnel, and certified to be in a

proper working condition. Fixed lifting gear shall be located in such a way that the operator

can either see over the zone of operations or be capable of communicating with all loading

and unloading points.

3.3.10. Scaffolds shall be provided with safe means of access, such as stairs, ladders or ramps.

Ladders shall be secured against inadvertent movement. Scaffolds shall be adequately

braced or strutted to prevent collapse. Scaffolds, which are not intended to be independent,

shall be rigidly connected to the building at suitable vertical and horizontal distances. The

foot or base of any standard or upright shall be placed on an adequate base plate in a

manner to prevent slipping or sinking. Loose bricks, drainpipes or other unsuitable material

shall not be used for the construction or support of any part of a scaffold. No scaffold shall

be partly dismantled and left so that it is capable of being used, unless it continues to be safe

for use.

3.3.11. When necessary to prevent danger from falling objects, working platforms, gangways and

stairways of scaffolds shall be provided with overhead screens of adequate strength and

dimensions. Scaffolding materials shall not be thrown from scaffolds or from heights. Other

materials shall only be thrown from scaffolds or a height where the landing area has been

designated, protected, appropriate notices displayed and is under the supervision of a

person on a landing level.

3.3.12. Adequate precautions shall be taken to protect any person who might be injured by the fall

of materials, tools or equipment being raised or lowered. Such precautions may include

fencing, barriers, or the appropriate utilization of look-out men. Guys, stays or supports shall

be used where required to prevent danger; alternatively other effective precautions shall be

taken to prevent the collapse of structures or parts of structures that are being erected,

maintained, repaired, dismantled or demolished.

3.3.13. Mobile towers shall be equipped with wheels fixed to the scaffold, turned outwards to

provide maximum base dimensions and with wheel brakes which are to be kept locked when

the tower is in use. Mobile towers shall not be moved while persons or materials are on the

top platform. The ratio of height to base width in the case of mobile towers used outdoors

shall be of 3:1, but, in the case of free-standing mobile towers, the height shall not exceed

9.6m.

3.3.14. Every effort shall be made to confine crane arcs to within the site periphery. Should crane

rotation arcs extend beyond the site perimeter approval shall be sought from the Project

Manager. When the erection of cranes is located in areas under the jurisdiction of public

authorities and entities the Contractor shall ensure that all necessary permits, fees,

protection and safety provisions are in place and at no additional expense.

3.3.15. After the completion of works, the contractor should leave site free from plant, debris and

unwanted materials.

3.3.16. Security of neighbouring property should be considered. Care should be taken not to leave

scaffolding and ladders or any conditions, which facilitate access to neighbouring property.

3.3.17. The Contractor will follow a "good housekeeping" policy at all times. This will include, but

not necessarily be limited to, the disposal of rubbish and waste at adequate intervals.

3.3.18. The contractor should comply with the EU Directive 2002/49/EC relating to the assessment

and management of environment. Before works on site are commenced, the contractor will

be required to submit to the project manager for approval the following information;

a) a method statement (in accordance with the principle described in BS 5228)

stating precisely the type of plant to be used and the proposed noise control

methods,

b) a programme of work indicating the noise intensity and the location for each

activity on the programme,

c) documentation from the manufactures literature establishing the sound power

levels of the plant.

d) Calculations of Lden and peak levels at specified buildings, when so requested.

3.3.19. Vehicles and mechanical plant used for the purpose of the works shall be fitted with

effective exhaust silencers and maintained in good and efficient working order and operated

in such a manner as to minimise noise emissions.

3.3.20. For each item of plant used in the works, the values quoted in the relevant EC Directive

should not be exceeded.

3.3.21. Plant muffling should be in accordance with the recommendations set out in BS 5228:1997.

3.3.22. Compressors should be fitted with properly lined and sealed acoustic covers, which should

be kept, closed whenever in use.

3.3.23. Pneumatic percussive tools should be fitted with mufflers or silencers of the type

recommended by the manufacturers.

3.3.24. Plant, machinery and equipment shall be switched off when not in use and isolated before

any major adjustment, cleaning or maintenance is performed. Where trailing cables or hose

pipes are used they shall be kept as short as practicable, be mechanically protected and not

be allowed to create a safety hazard.

3.3.25. Mobile high pressure compressor plants and equipment shall be examined, tested and

certified annually by a mechanical engineer having a warrant to practice his profession.

Portable compressors shall be fitted with a double adjustable tow-bar and jockey wheel.

When the plant/equipment is in operation, wheel chocks shall be installed. The wheels must

be fitted with brakes which are operated automatically via a handbrake for parking purposes.

Only competent persons shall operate and maintain such plant and equipment.

3.3.26. All cranes used on site shall be certified by a warranted mechanical engineer, in accordance

with the regulations issued by the Health and Safety Section of the Department of Labour,

every 6 months; copies of the certificates shall be sent to the Project Manager. Further

measures shall be taken to protect cranes against the effects of bad weather and lightning.

Failure to comply or to update these certificates will lead to an automatic penalty.

3.3.27. All manual tools, pneumatic tools, electrical tools, concrete mixing equipment, compressors,

etc. shall be suitable for the work to be carried out, shall conform to approved standards and

regulations, shall be safe and such that they can be operated without risk to health. They

shall be provided with protective guards, shields or other devices as appropriate, which shall

be maintained regularly and equipped, where applicable, with an extract dust system which

shall be as close as possible to source of the dust, and which sucks away from the breathing

zone, not through it. They shall be fitted with shock absorbing materials AND fitted with

noise control protection devices at source to reduce as much noise exposure as possible.

3.3.28. All vehicles and handling plant shall be certified to be in a proper working order, and shall be

operated by trained personnel. All vehicles and plant shall be properly maintained, and any

faults rectified or repaired promptly. All vehicles and handling equipment shall be equipped

with acoustic signalling devices, with power and hand brakes, with reversing alarms in

addition to the normal lights, and with silencers.

3.3.29. All operators of construction equipment shall receive basic training in the Code of Practice

provisions. Drivers of heavy machinery shall be over 21 years of age, and shall have followed

an approved course in relation to the equipment to be used or driven.

3.3.30. Care should be taken when loading or unloading vehicles or dismantling scaffolding or

moving materials etc. to reduce impact noise.

3.3.31. The delivery and collection of skips in noise sensitive areas will be restricted to specified

hours.

3.3.32. Noise emission levels from the plant/equipment must conform to approved standards, for

example as stipulated in E.U. Directive 84/553/EEC. The exhaust system from the engine

must be fitted with a residual silencer.

3.3.33. Sound levels will be monitored according to the methods set out in Annex E of BS 5228:1997

Part l. All measurements shall be made on a sound level meter (currently calibrated)

complying with BS EN 60651:1994, Specification for Sound Level Meters. A programme of

noise monitoring by a suitably qualified specialist will be agreed between the Contractor and

the Project Manager. The noise limits to be applied to a site are those set out in BS5228.

3.3.34. Areas within the Site, which are liable to become slippery, because of oil or other causes,

shall be regularly cleaned up, or strewn with sand or sawdust. A suitable “housekeeping”

programme shall be established, and be continuously implemented on the Site. It shall

include provisions for the proper storage of materials and equipment, and for the removal of

scrap, waste and debris at appropriate intervals. Loose materials that are not required for

use shall not be placed or allowed to accumulate on the site, so as to obstruct means of

access to, and egress from, places of work and passageways.

3.3.35. All openings through which workers are liable to fall shall be kept effectively covered or

fenced and marked in the most appropriate manner. Guard-rails and toe-boards shall be

provided to protect workers from falling from elevated workplaces; alternatively, adequate

safety nets or safety sheets shall be erected, made fast and maintained, or adequate safety

harnesses shall be provided and used. Hoist shafts shall be enclosed with rigid panels or

adequate fencing at ground level on all sides.

3.3.36. Any temporary electrical installation on the Site shall meet the requirements of the IEE

Regulations for Electrical Installations, and of the Enemalta Regulations. In particular, IEE

Regulations para. 604, and specifically, the following the regulations shall be applied:-

a) 604-03, Protection for Safety;

b) 604-04, TN System — (an IT System of supply shall not be used);

c) 604-08-03, Provision of RCD;

d) 604-09, All switchgear must be P55;

e) 604-10, No wiring system shall have strain placed on the termination of conductors;

No cable shall be run across access roads where cranes and other earth- moving

equipment shall be passing; and

f) 604-11, Isolation and switching.

3.3.37. The above shall not apply to any site offices, meeting rooms, changing rooms etc., where the

general provisions of the Regulations shall apply.

3.3.38. Any temporary electrical installation shall be certified by an independent warranted

electrical engineer every 3 months and the certificate shall be affixed in a prominent position

next to the Main Temporary Switchboard. Failure to comply, or to update this certificate, will

lead to an automatic penalty.

3.3.39. Stockpiles shall aim to minimise the effects of attrition and wind action. They shall be sited

and shaped to minimise the potential for dust generation. Handling operations shall be kept

to a minimum and materials must be deposited onto the stockpile from the minimum

practicable height without causing obstruction to lighting to adjacent property. The surface

of long-term stockpiles shall be stabilised.

3.3.40. The Contractor should take all necessary precautions to prevent the occurrence of smoke

emissions or fumes from site plant or stored fuel oils for safety reasons and to prevent such

emissions or fumes drifting into residential areas. In particular, plant should be well

maintained and measures taken to ensure that they are not left running for long periods

when not in use.

3.3.41. All works and activities including Emergency Works shall be regulated by all Statutory Laws

and Regulations especially the Code of Practice Laws - Chapter 10 and any other relevant

regulation. The Contractor shall be solely responsible for the procurement of all the

necessary permits and licenses and shall ensure that all conditions laid therein are observed

and abided by at all stages of the contract.

3.3.42. Tenderers are advised to visit the site to ascertain for themselves the working conditions and

access to the site together with conditions limiting loading and unloading of material. The

University campus access routes may, at no time whatsoever, be obstructed from free flow

of traffic. No extra claims will be accepted on site conditions.

3.3.43. Tenderers are reminded that at no time whatsoever may they block the entrance and exit to

the University. The road and ground surfaces and pavement must be respected and if

damaged it must be replaced at the Contractor's expense.

3.4. Introduction

3.4.1. Avoidance of Nuisance

Works are to be carried out in such a manner as to cause no damage by vibration or other cause to the remaining structure and adjacent buildings and as little inconvenience as possible to adjoining owners of the public. The contractor will be held responsible for any claims which arise from the disregard of this clause. Debris is to be sprinkled with water to prevent dust arising and all proper screens and protection provided to the satisfaction of the Perit.

3.4.2. Artificial and Temporary Lighting Power and Safety measures

The contractor is to carry out all necessary work and obtain the necessary permits to provide all artificial lighting and power required for the proper execution of the works (including safety-lights on any hoarding or gantries projection on to or over the public road and/or footpath) and is to pay all charges in connection therewith. The contractor is to make all necessary arrangements with all relevant authorities to ensure that works be carried out without any danger to workmen and third parties. He/she shall also be responsible for any traffic deviations necessary during the duration of the works, and shall erect all temporary signs as required by law, and/or as directed by the Perit in charge, to the entire satisfaction of all authorities concerned. All such arrangements, together with all scaffolding, works shall comply to all relevant Occupational, Health and Safety acts, or any other codes, laws or regulations being in force at the time of work.

Employer reserves the right to request from contractor a valid certification from a recognized Occupational Health and Safety Authority for works, scaffolding, machines, etc., used on site.

3.4.3. Reinstate and Make Good

All work is to be carried out without damage to the remaining parts of the structure or adjoining property and if such damage shall occur during the course of works the contractor shall reinstate and make good the same at his/her own expense. All making out and making good is to be executed with materials and workmanship to match in every respect the surrounding work and is to be properly bonded thereto.

3.4.4. Public Footways

The contractor shall be responsible for maintaining and upholding the public roadway and footpaths and shall be responsible for, and make good any damage caused to same.

3.4.5. Insurance

The contractor shall insure and indemnify the Employer against all claims by third parties and for all injury to workmen or others.

3.4.6. Coins, Antiquities, etc

Any coins or antiquities found on the site are to remain the property of the Employer and are to be handed over to the Perit in charge.

3.4.7. Plant

The contractor is to provide all the necessary plant, drawing-in way, gangways, planks, gantries, tarpaulins. etc, for the proper protection and execution of the works. The contractor is to provide all scaffolding necessary for the completion of works undertaken. The erection and efficiency of the scaffolding shall be entire responsibility of the contractor. Contractor shall also ensure that scaffolding is safe to both workmen and third parties.

Concrete platforms for tower cranes are to be designed and constructed at the expense of the contractor. Contractor shall clear and also remove all plant and concrete platforms from site after completion.

3.4.8. Give all notices

The contractor shall conform to the provisions of any Acts of Parliament relating to the works and to Police laws and Regulations and he/she shall give all notices required by the said Acts, laws and Regulation and pay all fees in respect thereof.

The contractor shall give all necessary notices to authorities concerned and shall allow them facilities for removing any fixtures, fittings, or services which may belong to them.

3.4.9. Possession

As soon as possession of the site is given to the Contractor, he/she shall proceed with the works and complete same as soon as possible. It is essential that the whole of this work is completed at the earliest possible moment.

3.4.10. Advertising

Under no circumstances will the contractor be allowed to use the hoarding or any part of the building for advertising purposes, but he/she will be allowed to exhibit the usual name boards to the approval of the Perit in charge. The contractor shall also prepare, at his/her own expense, at least two (2) work identification signs indicating works in hand, name of contractor, client (Employer), and the Perit in charge. These signs shall be used for the whole duration of the works.

3.4.11. Shoring

The contractor shall provide, erect and maintain all necessary needles, dead and raking shores to the surrounding property to the entire satisfaction of the Perit in charge. The construction and efficiency of the shoring for the purpose for which it is erected shall be the entire responsibility of the contractor. Should any subsidence or any other damage occur due to the inefficiency of the shoring or any other support provided, the damage shall be made good by the contractor at his/her own expense.

The contractor shall alter, adapt and maintain all such temporary works as may be necessary from time to time and finally clear away and make good all disturbed, he/she will be held solely responsible for the safety of existing buildings and the sufficiency of all temporary work. Contractor shall provide all necessary tarpaulins and other means of covering up for the protection of new and existing works against inclement weather and make good all damage done.

3.5. SPECIFICATION FOR ALUMINIUM UNITS

3.5.1. Compliance – testing and certification (where applicable)

Where applicable, compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.

3.5.2. Aluminium profile – type

The aluminium profile shall be supplied from a manufacturer accredited to and/or certified by a renowned certification body. The profile shall be indicated by the manufacturer’s designation, alloy type, temper grade and coating or anodising type.

3.5.3. Construction drawings

The Contractor shall be responsible for verifying and taking all site dimensions prior to the manufacture and installation of the elements, and shall record such dimensions on the relative working drawings.

The Contractor shall submit detailed working drawings for approval before any procurement, manufacture or installation works take place.

3.5.4. Fabrication

Extruded aluminium profiles and sections shall be fabricated from designated treated alloys conforming to EN 755 -1 to 9 (Hot Extruded Products) including dimensional tolerances.

3.5.5. Alloy type

The aluminium shall be Alloy 6060, temper T5.

3.5.6. Chemical composition

The chemical composition of profiles and sections shall be in accordance with EN 573-3.

3.5.7. Dimensional tolerances

The applicable dimensional tolerances of extruded aluminium profiles and rolled products shall be those for Group I.

3.5.8. Anodising - general

Anodising for aluminium shall comply with the QUALANOD requirements or equivalent and with EN 12373, and performed at a QUALANOD or equivalent Scheme registered plant.

3.5.9. Anodising – thickness

The minimum depth of the anodizing shall be as follows:

3.5.9.1. Internal Applications: Class 15 (15 microns) minimum.

3.5.9.2. External Applications: Class 15 (15 microns) minimum.

3.5.9.3. Severe External Applications: Class 20 (20 microns) minimum.

This class shall comprise applications affected by very aggressive urban pollutants and marine spray.

3.5.10. Surface coatings – general

Coatings for aluminium shall comply with the QUALICOAT or equivalent Scheme requirements and preferably performed in a QUALICOAT or equivalent registered plant.

3.5.11. Surface coatings – thickness

The coating thickness when tested in accordance with EN ISO 2360 shall comply with the following minimum thickness:

3.5.11.1. Powders Class 1 and Class 2: 60 microns

3.5.11.2. Two Coat powder Class 1 and Class 2: 110 microns

3.5.11.3. Two Coat PVDF powder: 80 microns

3.5.11.4. Two coat PVDF liquid: 35 microns

3.5.11.5. Three coat metalized PVDF liquid: 45 microns

3.5.11.6. Silicon polyester without primer liquid: 30 microns (≥ 20% Silicon Resin)

3.5.11.7. Water-thinnable liquid paints: 50 microns

3.5.11.8. Two component liquid paints: 50 microns

3.5.11.9. Electrophoretic Coating: 25 microns

3.5.12. Workmanship

All joints shall have true 45° mitres, jointed by mechanical means in such a way as to produce a flush, perfectly plane and true, water-tight surface.

The aluminium shall be protected and suitably buffered to prevent galvanic or similar reactions.

The units shall allow the drainage of any water that may collect in the frame to the outside. Drainage slot cuttings shall be lipped with nylon fringe surrounds.

The Contractor shall prepare and if so required install prototype fully glazed samples for final approval, prior to the commencement of the Works.

3.5.13. Hardware and ironmongery – corrosion protection

All hardware, unless otherwise indicated, shall be manufactured from corrosion resistant materials or shall be suitably protected against corrosion.

All hardware, unless otherwise indicated, shall meet the requirements of EN 1670 Grade 3 (High Resistance). Furthermore, hardware shall pass the 100 hour salt spray test (with the exclusion of internal brassware).

3.5.14. Hardware and ironmongery – general

All screws, nuts, bolts, washers, bolts and fastenings used for assembly and fixing shall be of 18/8 austenitic stainless steel (Type 304 or 316), aluminium or mild steel treated to give corrosion resistant properties equal to those of stainless steel.

All hardware shall be fixed in accordance with the manufacturer’s instructions.

Anchoring and fixing shall have countersink anchor heads. All anchors and fixings shall be concealed and protected with capping plugs. The holes for the components shall not be larger than the minimum required for satisfactory fit and operation.

On completion, the ironmongery shall be checked, adjusted and lubricated as necessary to ensure correct functioning of all moving parts.

Frames for sliding units shall comprise the following fixtures:-

3.5.14.1. Lower Shock absorber plug;

3.5.14.2. Upper Shock absorber plug and anti-burglar plug;

3.5.14.3. Visible drainage holes shall have plastic bushing surrounds.

3.5.15. Hardware and ironmongery – corner joints

The corner joints shall be fabricated from die-cast, anti-corrosion treated aluminium.

3.5.16. Hardware and ironmongery - hinges

The hinges shall comply with EN 1935.

The hinges rating (load), quantity and arrangement shall be adequate for the door mass. The rating shall be taken as a single item.

The door mass and EN grade shall be as follows:

Mass (kg) 40 60 80 100 120 160

EN

Grade

7

10 11 12 13 14

3.5.17. Hardware and ironmongery – handles

The opening handles (excluding the sliding units) shall be fabricated from pressure die-cast aluminium with frame-matching baked coating.

3.5.18. Hardware and ironmongery – security

Unless otherwise indicated in the Drawings or bills of quantities all security closing shall comprise a shoot bolt system with lower and upper pins.

3.5.19. Hardware and ironmongery – stay friction hinges

Stay friction hinges shall be manufactured from 430 grade stainless steel (ferritic) to BS 1449 – Part 2 (or equivalent).

The hinge shall have raiser blocks to side hung stays to prevent rubbing on the channel and oblong fixing holes for retrofit adjustment.

3.5.20. Hardware and ironmongery – sliding mechanism

Roller trolleys shall have win pulleys.

Roller trolleys for sliding frames shall be capable of adequate adjustment (normally 7 to 12mm) to ensure proper fit and operation.

Sliding hardware for sliding doors shall comply with EN 1527.

3.5.21. Hardware and ironmongery – opening / closing mechanism

The opening and closing mechanism shall be as indicated in the Drawings or Bills of quantities.

3.5.22. Hardware – closing devices

Controlled door closing devices shall comply with EN 1154.

Door closers shall be of two types:-

3.5.22.1. Rack and pinion type EN 2-4 overhead in a cast aluminium body with selectable closing force, adjustable closing speed and latching action (requiring a door stop).

3.5.22.2. Type EN 2-6 with adjustable back check action (restraining a flung-open door) and delayed action for disabled or load carrying users.

Electrically powered hold-open devices for swing doors shall comply with EN 1155.

Door co-ordinator devices shall comply with EN 1158.

3.5.23. Hardware – panic and emergency exit devices

Emergency exit devices operated by lever handle or push pad shall comply with EN 179. Panic exit devices operated by horizontal bar shall comply with EN 1125.

3.5.24. Hardware and ironmongery – lever handles

Lever handles shall comply with EN 1906.

3.5.25. Hardware and ironmongery – mechanically operated locks

Mechanically operated locks, latches and locking plates shall comply with EN 12209.

3.5.26. Hardware and ironmongery – bolts

As per relevant EN standard as indicated hereunder.

3.5.27. Hardware and ironmongery – cylinder locks

Cylinder locks shall comply with EN 1303.

Cylinder locks shall be of the double type.

3.5.28. Doors – strength requirements

The classification of strength requirements shall comply with EN 1192.

3.5.29. Windows and doors – operating forces

The requirements and classification of operating forces for doors shall comply with EN 12217.

Methods of test for operating forces shall be in accordance with EN 12046-1 (Windows) and EN 12046-2 (Doors).

3.5.30. Windows – mechanical properties

The classification of racking, torsion and operating forces shall comply with EN 13115.

The classification or test methods for conformity purposes shall be as follows:

• Resistance to repeated Closing and

Opening / Closing (Repeated) 10,000 cycles (EN 12400)

• Resistance to Soft and heavy body

Impact (Windows) Heavy Duty (EN 13049)

• Resistance to Soft, Heavy and

Hard Body Impact (Doors) Severe (EN 949, EN 950)

3.5.31. External doors and windows – weather performance

The ensuing classifications shall be applicable if so indicated in the Bills of Quantities.

The weather performance classification shall be as follows:

(i) Permeability to Air Class 4 (EN 12207, Test EN 1026)

(ii) Water tightness Class 9A (EN 12208, Test EN 1027)

(iii) Resistance to Wind Pressure Class C3 (EN 12210, Test EN 12211)

3.5.32. External doors and windows with thermic break type – thermal performance


The thermal performance shall comply with current local regulations. Typical guidelines are indicated in the Malta Building Regulations (Draft) – Document F, MRI, Malta, 2003.

The thermal performance shall be as follows (FEM Calculations):-

(i) Thermal Transmittance ≤ 2.8 W/m2K (Test EN 10077-2)

3.5.33. External doors and windows – acoustic performance

The acoustic performance classification (EN ISO 717-1) shall be as follows:-

(i) Acoustic > 37dB (Test EN ISO 140-3)

3.5.34. External doors and windows – security

The burglar resistance shall be Class WK2 (ENV 1627 – 1630).

3.5.35. Aluminium industrial, commercial and garage doors and gates (without fire resistance or

smoke control provisions)

Industrial, commercial and garage doors and gates without fire resistance or smoke control provisions shall comply with EN 13241-1.

The safety provisions (If power operated) shall comply with EN 12445.

The installation and use shall comply with EN 12635.

3.5.36. ALUMINIUM UNITS – Accessibility for All

Units and fittings shall comply with the requirements of the document “Design Guidelines – Access for All, Kummissjoni Nazzjonali Persuni b’Dizabilita (KNPD) Malta, 2011” and BS 8300.

3.5.37. Accessories and fixtures – doors installed in toilet cubicles

Doors installed in toilet cubicles shall have automatic “Vacant / Occupied” indicators.

3.5.38. Glazing - general

All glazing shall be installed in compliance with the recommendations in BS 6262, Code of Practice for Glazing for Buildings.

All glass shall be laminated safety glass complying with EN ISO 12543-1, 2, 5 and 6.

Any pane of glass which is positioned within an area defined as within a critical impact zone or prone to human impact by BS 6206 shall comply with Class 2(B)2 of EN 12600.

Doors and side glazed panels must be Class 2(B)2 of EN 12600 if the width is greater than 900mm.

The impact test method shall comply with EN 12600.

All glass shall be free from scratches, bubbles, cracks, ripples, dimples and other defects.

The thickness, appearance and tint (where indicated) of glass shall be as indicated in the Drawings.

All glazing shall be accurately sized, with clean undamaged edges. Glazing units shall be set on all four sides of the aluminium frame and sealed with the specified weather gaskets in such a way as not to be disturbed should gaskets need replacing. Proprietary compressible rubber shall be applied at intervals between the profiles and the glass.

3.5.39. Glazing - tint

Tinted glazing shall be installed only when so indicated in the drawings. The Contractor shall provide the technical documentation clearly indicating the loss in percent of the visible light transmitted by the tint.

3.5.40. Glazing gaskets

The aluminium profile gap dimensions shall allow for the installation of pre-formed weather-strips on both sides of the glazing.

Weather-strips and gaskets shall be manufactured from EPDM to the following classification of EN 12365-1:

External G / W 3 3 4 5 4

Internal G / W 4 2 1 5 5

3.5.41. Double-glazing (all external glazing)

Double-glazing for external openings units shall be hermetically sealed, with aluminium spacers, and consisting of two safety laminated glass as indicated in the Drawings or Bills of Quantities. The vacuum may be filled with argon, krypton or an argon/krypton mix.

3.5.42. Glazing – fire resistance (where specified)

The ensuing classifications shall be applicable if so indicated in the Bills of Quantities. Where fire resistance of the glass is specified it shall be in accordance with the classification in EN 357.

3.5.43. Sealants – frame to buildings

Frame to masonry sealing shall consist of a high-performance, non-priming, gun-grade elastomeric polyurethane sealant.

The colour shall be as indicated in the Drawings or Bills of Quantities.

The sealant shall comply with EN ISO 11600, Type F, Class 25LM.

3.5.44. Sealants – glazing (when specified)

Sealing shall consist of a high-performance, non-priming, gun-grade elastomeric polyurethane sealant.

The colour shall be as indicated in the Drawings or Bills of Quantities.

The sealant shall comply with EN ISO 11600, Type G, Class 25LM.

3.5.45. Door master key system


Doors shall be equipped with a mechanical master key system. The system shall permit the opening of locks by their own individual key and by the master key.

The locking system shall be patented by a manufacturer accredited to and/or certified by a renowned certification body.. The cylinder aperture shall offer protection from picks and breaking tools with supplementary anti-drill protection.

The key combinations shall be in compliance with current European Standards.

The system shall allow for future additions and expansions.

The cylinders shall comply with EN 1303, Building Hardware - Cylinders for locks, requirements and test methods.

The manufacturer shall maintain a key duplication control system whereby authorization for duplication is mandatory.

On completion, the Contractor shall provide a detailed “MASTER KEY CHART” showing the floor level, location, door number, cylinder type and key marking.

3.5.46. Cleaning

After installation is complete and any surrounding work is substantially complete, the Contractor shall clean all units and lubricate all hinges / pivots and locks. On completion, all protective materials (eg. Peel-offs) shall be removed. All glazed elements shall be cleaned to the satisfaction of the Project Manager.

3.6. SPECIFICATION FOR TIMBER DOORS AND GENERAL JOINERY

3.6.1. Compliance – testing and certification (where applicable)

3.6.1.1. Where applicable, compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.

3.6.1.2. Virgin wood material used shall come from legal sources.

3.6.2. On site measurement

3.6.2.1. For items to be installed within a structure the Contractor shall ascertain the actual dimensions of the part of the structure accommodating the respective item by means of site measurement prior to the manufacture of such item.

3.6.3. Samples

3.6.3.1. The Contractor may be required to submit a pre-production assembled sample of the unit/s inclusive of glazing, hinges, locks and any other fixings and fixtures to the Project Manager for approval.

3.6.4. Technical literature

3.6.4.1. The Contractor may be requested to submit further detailed technical information in addition to that presented with the tender regarding the type of assembly, test performance characteristics, the proposed finish and any other information which may be required to clarify construction details.

3.6.5. Design and drawings

3.6.5.1. The Contractor shall provide shop drawings in A1 hardcopy format (and in electronic format) and detailed schedules for all units when so requested by the Project Manager.

3.6.5.2. Prior to the start of the works the Contractor shall submit for the approval of the Project Manager all construction and dimensional details, template designs of mouldings / panelling and details of all fittings.

3.6.6. Transport and installation

3.6.6.1. The Contractor is responsible for the safe transport and installation of the units ensuring that all are in good working order and that the locking devices and holding pegs are all in place and operating smoothly.

3.6.7. Timber - general

3.6.7.1. All timber materials used shall be of good quality, properly seasoned to its particular end use and generally free from defects.

3.6.7.2. Defective timbers showing decay, heavy sap stain, active insect attack, distortion, high moisture content or heavy checking shall be rejected.

3.6.7.3. Timber shall be cut square and be free from large, loose or dead knots, shakes, or other defects.

3.6.8. Timber – material

3.6.8.1. The timber shall comply with EN 942: Class J30 or higher for external locations and J40 or higher for internal general joinery.

3.6.9. Timber – strength and moisture

3.6.9.1. The supplier shall state the strength class of the timber used in the works for the approval of the Project Manager. The strength class of timber shall be designated in accordance with EN 519.

3.6.9.2. The moisture content for dimension purposes shall be 20%.

3.6.10. Timber – durability

3.6.10.1. The supplier shall state the durability class of timber in accordance with EN 350-1. This shall not be less than Class 2.

3.6.11. Timber – workmanship

3.6.11.1. The fabricated units shall comply with BS 1186, Timber for and Workmanship in Joinery with due regard to the particular purpose for which it is required.

3.6.11.2. All joinery immediately after delivery to site is to be stored and protected from the weather.

3.6.11.3. Should any joinery shrink, warp or expand before the end of the maintenance period, the work is to be taken down and new work fixed in its place, together with any work which may be affected. This is to be carried out at the Contractor's sole expense.

3.6.11.4. All carpentry shall be accurately set out, framed together and securely fixed in the best possible. Framing shall be properly braced and checked, halved, screwed or bolted together as required. Longitudinal joints in plates, ridge, fascias, etc. shall be formed over supports. Those members with lapped joints shall lap at least 150 mm or twice the depth whichever is the greater. Nails, screws, spikes, plugs, bolts, framing anchors and wood connectors shall be provided wherever necessary. Other than those detailed, no joints are permitted in joinery work.

3.6.11.5. Joinery shall be blind mortise and tenon construction, sized for a tight fit, with tenon set in adhesive and pinned. Frames shall be assembled at the commencement of the work and all members shall be carefully morticed and tenoned together but no wedging, pinning or gluing shall be done until the framing is prepared in readiness for immediate fixing. All timber units shall be properly stored on site and immediately before fixing in its final position, joinery shall be wedged and pinned. Any portions that warp, twist or develop any other defects shall be replaced before wedging up. All framed work shall be pinned before being framed together.

3.6.11.6. The frame and hinging arrangement shall be such as to support the weight of the structure without any jamming, excessive sagging, twisting or distortion.

3.6.11.7. The Contractor shall comply with any special security provisions and incorporate any such requirements if so instructed by the Project Manager.

3.6.11.8. The vertical and upper horizontal gap between the swing structure and frame shall not exceed 3mm. The lower horizontal gap between the swing structure and floor shall not exceed 10mm.

3.6.11.9. The design shall incorporate air and/or dust seals.

3.6.11.10. Where joints occur in long members of carcass timber they shall be scarfed and secret wedged to prevent movement.

3.6.11.11. All wrought faces of timber shall be finished with fine glass paper or similar surface in readiness for further treatment.

3.6.11.12. Framing timbers shall be carried out in the best practical manner. In general rails and stiles etc., in doors and windows are to be mortised and tenoned, with housed joints and mitres lost to the best advantage.

3.6.11.13. All hardwood that is directly in contact with plaster, brickwork, masonry etc., shall be dressed with proprietary sealer, immediately before fixing and before plastering is carried out. Afterwards the timber shall be properly cleaned off.

3.6.11.14. All softwood joinery shall be primed with a proprietary primer before fixing. No fixings are to be left proud.

3.6.11.15. Care shall be taken to ensure that all units are stored on level bearers, free of ground contact, allowing free access of air to all surfaces. For joinery work the sizes specified shall be considered as nominal sizes.

3.6.11.16. Any timber splitting or opening to the extent of 1mm within the Contract maintenance period shall be replaced. Tonguing shall be cross-grained. Work is to be prepared and framed up as soon as possible after the order to commence work is given, and stored dry under cover so that the air will circulate freely around it. No work is to be glued or wedged up until required for use, unless otherwise specified or directed. All joinery is to be finished die square, and when in work is to hold the full dimensions shown on the drawings. No piecing, lengthening or unnecessary joining will be permitted.

3.6.11.17. Work exposed to view is to be wrought and that exposed to weather is to be put together with a mixture of red and white lead linseed oil.

3.6.12. Treatment with preservative

3.6.12.1. All wood, including carcass, shall be impregnated with wood preservatives. All surfaces cut after impregnation shall be liberally swabbed with preservative in accordance with the manufacturer’s instructions.

3.6.12.2. The wood shall, as far as is practical, be cut to its final dimensions before treatment, and timber for joinery shall be fully worked and ready for framing before treatment. Where cross-cutting cannot be avoided or where further dressing is necessary, all surfaces exposed by such work shall be liberally swabbed with the approved wood preservatives.

3.6.12.3. All organic solvent preservative solutions must comply with Class F/N Treatment: (fungicidal/insecticidal) of BS 5707: Part 1 and/or BS 5268 Part 5. The level of service life to BS 5589, table 5 shall be level B.

3.6.12.4. All wood shall be penetrated by the preservative and the minimum depth of penetration shall be 12mm.

3.6.12.5. Treated external joinery shall not be machined, drilled, etc. and shall not be reduced in size.

3.6.12.6. Where treated timbers are cut, e.g. bird's mouthing, notches, etc., these exposed areas shall receive two liberal brush coats of a preservative complying with BS 5707.

3.6.13. Surfaces

3.6.13.1. The quality of the surface, as finished, should be appropriate to the position and use of the unit, and in accordance with the details shown in the drawings.

3.6.13.2. Surfaces at any joint in an assembly should be such that the parts may be brought into contact over the whole area of the joint before connectors are inserted or any pressure or restraint from the fastening is applied. These surfaces should have a good sawn or planed finish.

3.6.13.3. Bearing surfaces of notches and other cuttings should be true and smooth and in appropriate relation to the other surfaces of the piece.

3.6.13.4. Notches should be U-shaped formed by parallel cuts to previously drilled holes. The diameter of the hole should be equal to the width of the required notch.

3.6.13.5. Where splitting is likely to have a deleterious effect, end sealing is mandatory. For wood known to split and check the ends of the boards and scantlings shall be protected with a coating designed to minimise end checking and splitting.

3.6.14. Joints

3.6.14.1. Where necessary to avoid splitting, nails should be driven into pre-bored holes of diameter not greater than four-fifths of the diameter of the nails. Care should be taken to avoid placing nails in any end split.

3.6.14.2. Lead holes should be used to ensure good workmanship in making screwed joints; the diameter of the hole for the shank should be equal to the diameter of the shank, and for the threaded portion the diameter of the hole should not be greater than seven-eighths of the diameter of the root of the screw thread adjacent to the shank. Care should be taken to avoid placing screws in any end split.

3.6.14.3. Bolt holes should be drilled to diameters as close as possible to the nominal diameter of the bolt and in no case more than 1.6 mm larger than the bolt diameter. Care should be taken to avoid placing a bolt in any end split. A minimum of one complete thread should protrude from the nut.

3.6.14.4. A washer should be fitted under the head of each bolt and under each nut.

3.6.14.5. To prepare a joint using split-rings, the members of the joints should be fitted together in their appropriate positions and clamped or spiked together before drilling. Alternatively, drilling jigs or multiple head boring machines may be used, or individual members may be marked out from the setting-out or by use of prepared templates.

3.6.14.6. If either of the latter methods is employed, sample members (usually the first ones produced) should be carefully checked against the setting-out.

3.6.14.7. In all instances bolt hole positions should be accurately determined by reference to the point of intersection of the centrelines of the member. Great care is necessary if the first set members so marked out are to be used subsequently as drilling templates. Greater accuracy can usually be obtained by the use of special marking or drilling templates located by a pin at the intersection of the centrelines.

3.6.14.8. Bolt holes should be drilled at right angles to the surface of the joint. The contact surfaces of the members should be grooved to the appropriate dimensions.

3.6.14.9. Drilling and grooving may be done in a single operation; alternatively, if the hole is pre-drilled the pilot of the grooving tool should fit in the bolt hole, thus centring the groove about the hole.

3.6.14.10. Care should be taken to ensure that all chips and shavings are removed, and rings should be expanded before being placed in the grooves.

3.6.14.11. The joint should be finally assembled and bolts inserted. Washers of the correct dimension should be placed under the head of the bolt and the nut, and the nut tightened to hold the members together.

3.6.15. Fascia and boards

3.6.15.1. Unless otherwise shown in the drawings, fascia and boards shall be supplied in long lengths. The boards shall be fixed in whole lengths and where joints are necessary, they shall be scarf jointed and the joints shall occur only over the ends of roof framing members and mitred at corners. Boards 250 mm wide and less shall be in one width and those deeper shall be formed by two or more boards jointed together by tongue and groove and 'V' joint.

3.6.16. Installation

3.6.16.1. During installation units and frames shall not be twisted nor forced to fit them into openings.

3.6.16.2. The selection of the sealant shall be based on its adhesion compatibility with the specified wood and adjacent wall materials.

3.6.16.3. All units shall be checked for correct alignment and operation and before permanent anchoring.

3.6.16.4. Anchoring shall have countersink anchor heads. All anchors shall be concealed by closed door or, in the case of fixed units, with plugs.

3.6.17. Timber doors, windows, gates and shutters - general

3.6.17.1. Timber doors, windows, gates and shutters shall comply with EU directive 89/106/EEC as implemented by decision 95/204/EC of 1995.

3.6.18. Hardware and ironmongery - general

3.6.18.1. All hardware shall be fixed in accordance with the manufacturer’s instructions. Hardware shall be protected prior to and after fixing until completion of the works and damages shall be replaced at the contractors own expense.

3.6.18.2. Anchor bolts shall be galvanized or stainless steel.

3.6.18.3. Door Kick Plates shall be of Brushed Stainless Steel, approximately 150mm high and 3mm thick, screw mount type.

3.6.19. Hardware – swing doors

3.6.19.1. Controlled door closing devices for swing doors shall comply with EN 1154

3.6.19.2. Electrically powered hold-open devices for swing doors shall comply with EN 1155 .

3.6.19.3. Door co-ordinator devices shall comply with EN 1158.

3.6.19.4. Door closers shall be of two types:

3.6.19.5. Rack and pinion type EN 2-4 overhead in a cast aluminium body with selectable closing force, adjustable closing speed and latching action (requiring a door stop).

3.6.19.6. Type EN 2-6 with adjustable back check action (restraining a flung-open door) and delayed action 9 for disabled or load carrying users).

3.6.20. Windows and doors – operating forces

3.6.20.1. The requirements and classification of operating forces for doors shall comply with EN 12217.

3.6.20.2. Methods of test for operating forces shall be in accordance with EN 12046-1 (Windows) and EN 12046-2 (Doors).

3.6.21. Windows – mechanical properties

3.6.21.1. The classification of racking, torsion and operating forces shall comply with EN 13115.

3.6.22. Windows and doors – mechanical durability

3.6.22.1. The requirements and classification of mechanical durability shall comply with EN 12400.

3.6.22.2. The resistance to repeated closing and opening shall comply with EN 1191.

3.6.23. Doors – strength requirements

3.6.23.1. The classification of strength requirements shall comply with EN 1192.

3.6.24. Windows and doors – weather performance

3.6.24.1. The thermal break shall be 9mm formed from a 15mm double flush polyamide strip.

3.6.24.2. Weather-stripping shall be extruded ethylene propylene, neoprene or other plastic that remains flexible and non-sticky at ambient temperature.

3.6.24.3. The classification or test methods for conformity purposes shall be as follows:

Air Permeability Class 4 (EN 12207)

Resistance to repeated Closing and Opening Severe (EN 12400)

Resistance to wind Load Class C5 (EN 12210)

Water tightness (Exposed) Class 9A (EN 12208)

Water tightness (Unexposed) Class 6B (EN 12208)

Resistance to Soft and heavy body Impact (Windows) Heavy Duty (EN 13049)

Resistance to Soft, Heavy and Hard Body Impact (Doors) Severe (EN 949, EN 950)

3.6.25. Timber industrial, commercial and garage doors and gates without fire resistance or

smoke control provisions

3.6.25.1. Industrial, commercial and garage doors and gates without fire resistance or smoke control provisions shall comply with EN 13241-1.

3.6.25.2. The classification shall be as follows:

Air Permeability EN 12426 Mechanical Aspects EN 12604 Resistance to Water penetration EN 12425 Resistance to wind Load EN 12424 Safety (If power operated) EN 12453

3.6.25.3. The test methods shall be as follows:

Air Permeability EN 12427 Mechanical Aspects EN 12605 Resistance to Water penetration EN 12489 Resistance to wind Load EN 12444 Safety (If power operated) EN 12445

3.6.25.4. The installation and use shall comply with EN 12635.

3.6.26. Timber doors (accessibility for all)

3.6.26.1. Timber doors shall comply with the requirements of the document “Design Guidelines – Access for All, KNPD, Malta, 2011”.

3.6.27. Accessories and fixtures – doors installed in toilet cubicles

3.6.27.1. Doors installed in toilet cubicles shall have automatic “Vacant / Occupied” indicators.

3.6.28. Glazing

3.6.28.1. All glass for glazing shall comply with EU Directive 89/106/EEC as implemented by the relevant decision.

3.6.28.2. All glazing shall be installed in compliance with the recommendations in BS 6262, Code of Practice for Glazing for Buildings.

3.6.28.3. All glass shall be laminated safety glass complying with BS EN ISO 12543-1, 2, 5 and 6.

3.6.28.4. Any pane of glass which is positioned within an area defined as within a critical impact zone or prone to human impact by BS 6206 shall comply with Class 2(B)2 of EN 12600.

3.6.28.5. Doors and side panels must be Class 2(B)2 of EN 12600 if the width is greater than 900mm.

3.6.28.6. The impact test method shall comply with EN 12600.

3.6.28.7. No wired glass shall be used.

3.6.28.8. All glass shall be free from scratches, bubbles, cracks, ripples, dimples and other defects.

3.6.28.9. No wired glass shall be used.

3.6.28.10. The thickness and appearance of glass shall be as indicated in the Drawings.

3.6.28.11. The maximum light transmission shall be 89% with a minimum solar control factor of 82%.

3.6.28.12. Where fire resistance of the glass is to be specified it shall be in accordance with the classification in EN 357.

3.6.28.13. All external glazing shall be designed to resist a pressure of 600Pa in both air (wind) permeability and water- tightness testing. Testing shall be performed in accordance with BS 6375 - Performance of Windows, under all conditions and with full allowance made for deflections and other movements.

3.6.28.14. All glazing shall be accurately sized, with clean undamaged edges. Glazing units shall be set on all four sides of the frame and sealed with neoprene or equivalent weather gaskets in such a way as not to be disturbed should gaskets need replacing. Proprietary compressible rubber shall be applied at intervals between the profiles and the glass.

3.6.28.15. The Contractor shall provide certification documentation to show that glazing elements comply with the specifications. The Contractor shall submit the manufacturer's recommendations for cleaning and for on-going maintenance of the glazing units, and upon completion, shall leave all glazing units clean in accordance with these recommendations, and to the satisfaction of the Project Manager.

3.6.29. Double glazing

3.6.29.1. All glazing shall be Double Glazing, hermetically sealed, with aluminium spacers, and consisting of two sheets of 5/6mm float glass with an 8mm gap.

3.6.29.2. Double-glazed units for toilet areas and where indicated should have the outer pane in frosted or patterned glass.

3.6.30. Green procurement procedure (glazing)

To ensure that all windows/glazing fitted into new buildings and as replacement windows in pre-existing buildings achieve greater thermal efficiency than required by National Regulations.

Filler gases that contribute to the greenhouse effect, with a Global Warming Potential (GWP) > 5 over a period of 100 years, may not be used in the insulating units. Inert gases (e.g. argon, krypton) have a GWP <5.

The bidder shall demonstrate that the production of PVC complies with best practice in accordance with Vinyl 2010 or equivalent.

REQUIREMENT : All tenderers are to submit literature on the filler gases used, and which must have a GWP <5. Also demonstrate that the production of the PVC used complies with Vinyl 2010 or equivalent.

The bidder must ensure maintenance recommendations are provided with the product. It also has to provide documented procedures and instructions for quality and environmental assurance

Lead (R23, R25 and H301, H331) and its compounds must not intentionally be added to the plastics and coatings used in windows.

The final window product will not release or leach out any substances or preparations that are classified according to Directive 1999/45/EC and 67/548/CEE any substances with the listed Phrases specified below, under normal usage conditions:

carcinogenic (R40, R45, R49)

harmful to the reproductive system (R60, R61, R62, R63)

mutagenic, cause heritable genetic damage and possible risks of irreversible effects (R46, R68)

toxic (R23, R24, R25, R26, R27, R28, R51)

allergenic when inhaled (R42)

harmful to the environment (R50, R50/53, R51/53, R52, R52/53, R53)

danger of serious damage to health by prolonged exposure (R48)

3.6.31. Restoration of existing units

3.6.31.1. When existing joinery is to be restored all accessories and hardware are to be inspected for wear and damage.

3.6.31.2. Restored units shall be impregnated on all surfaces with an approved wood preservative. All wood shall be penetrated by the preservative and the minimum depth of penetration shall be 12mm from all sides.

3.6.32. Cleaning

3.6.32.1. After installation is complete and any surrounding work is substantially complete, the Contractor shall clean all units and lubricate all hinges / pivots and locks.

3.7. SPECIFICATIONS FOR THE INSTALLATION OF FIRE DOORS

Materials specification - fire doors

3.7.1. Compliance with Regulations and References

3.7.1.1. Fire resisting, means that the construction shall be designated as capable of resisting the passage of flame and smoke, and providing insulation as defined in under the prescribed conditions of test appropriate to such construction in accordance with the current BS/EN 1634.

3.7.1.2. The fire doors shall also comply with BS/EN 942 with respect to timber for joinery

3.7.2. Discrepancies

3.7.2.1. Special attention has been given such that as far as possible, the drawings, specification and schedule of items, detail the whole of the requirements for this work. The tenderer shall however satisfy himself that these documents cover the complete systems, as regards materials, equipment and accessories, for the correct and proper operation of the installation as a whole.

3.7.3. Working Drawings

3.7.3.1. The Contractor shall be responsible for the preparation of all working drawings, diagrams, schedules of materials, etc., necessary, to be submitted to the Engineer for approval before proceeding with the works.

3.7.4. General

3.7.4.1. The contractor shall furnish all labour, materials, tools and equipment to complete the works. The contractor is also to submit shop drawings indicating location and size of each door, elevation of each door, details of construction, fire ratings, requirements for factory finishing and other relevant data.

3.7.4.2. Exact measurements are to be taken on site by the successful Contractor who shall assume sole and full responsibility for the correct dimensioning of all joinery works.

3.7.4.3. All framed joinery is to be put together immediately as the general work is commenced, but not glued or wedged up until the joinery is prepared for fixing. All framing is to be put together with well-fitted mortice and tenon joints. Fabrication is to be undertaken in humidity controlled workshops equipped with modern machinery manned by skilled joiners. All joinery immediately after delivery to site is to be stored and protected from the weather.

3.7.4.4. Should any joinery shrink, warp or expand before the end of the maintenance period of 6 months, the work is to be taken down and new work fixed in its place, together with any work which may be affected. This is to be carried out at the Contractor's sole expense.

3.7.4.5. Fire doors in the circulation areas shall be complete with self-closing device complying with the latest BS/EN standards. The closers and accessories shall comply with the BS/EN 1154. The strength and features of the control must be correct for the size of door to which it is to be fitted.

3.7.4.6. All metal hinges shall have a melting point of not less than 800 degrees. The fire door shall be fitted with an effective self-closing device capable of closing the door tight against the stop, overcoming the resistance of any latch.

3.7.4.7. Doors and frames will be stored under cover, on minimum 100mm high wood blocking; avoid use of non-vented plastic or canvas shelters which could create humidity chamber. Moreover a minimum of 6mm space between stacked doors will be provided to allow air circulation

3.7.5. General Rating of Performance

3.7.5.1. The two main functions of the fire resisting doors are to slow down the dispersion of smoke during the first stages of a fire and to act as a barrier to the fire itself limiting the movement of smoke and hot gasses and preventing the passage of flame.

3.7.5.2. The fire resisting doors to be installed shall have the following main characteristics:

3.7.5.3. Stability - Resistance to collapse of door even in case of fire.

3.7.5.4. Integrity - Resistance to the passage of hot gasses and flame through gaps, or flaming on the unexposed face

3.7.5.5. Insulation –Controlled rise in temperature and resistance to the transfer of excessive heat to the unexposed side

3.7.5.6. The fire doors shall have a high standard of integrity and to seal the working clearances between the door leaf and door frame, an intumescent material strip which has the property of expanding 7 times in thickness when heated shall be used. The sealing shall also help the warping of the fire doors in fire conditions.

3.7.6. Fire Doors

3.7.6.1. The intumescent strips shall be set in a groove in the door edge or in the door frame rebate. The intumescent material used shall expand with a pressure of 4 bar.

3.7.6.2. The rating of each door as stipulated in the drawings, specifications and BOQ shall apply to both stability and integrity.

3.7.6.3. In general the fire resisting doors have to be certified to meet BS 8214 and ISO 834.

3.7.7. Corridor Timber Fire Doors – One hour rating

3.7.7.1. The fire resisting doors are to be made from Solid wood with a fire resistant ceramic fibre protecting membrane on either side and finished in Oak Wood, semi-mat polish and to the following general construction specification for an insulation rating of 60 minutes. An intumescent seal in door and/or door frame on every edge which may allow free passage of smoke shall be installed to achieve the 60 min fire rating. The door and its frame shall comply with BS 942 and the equivalent European Norm. A fire certificate is to be presented from a reputable certification authority that are to certify that they have tested the method of construction of the door and that it withstood the fire and smoke for the rated time and that it performed according to BS 8214 tested to BS 1634 and BS 476-22. Another certificate is to be given by the tendering firm that they have manufactured the doors to the same standard as the door tested by the certification authority. Doors can be of the single leaf or double leaf with a panic bar on the push side.

3.7.7.2. The door is to be made up of the following parts:

3.7.7.3. Core - Solid wood or equivalent to 600kg/m3 density. It shall have a fire resistant ceramic fibre protecting membrane.

3.7.7.4. Lippings - Intumescent lippings 12 mm to long and top edges. External doors must be lipped on all edges.

3.7.7.5. Internal blockings - Lock block standard where necessary.

3.7.7.6. Extra vaults - As necessary

3.7.7.7. Sizes - As indicated on drawings but contractor must take all actual measurements on site and to fit accordingly.

3.7.7.8. Minimum passage - In all cases with single or double doors a free passage of a minimum of 900 mm must be allowed with the door/s open.

3.7.7.9. Finish - Clear polish outer cover to be in natural oak.

3.7.7.10. Perimeter frame - Kiln dried oak where necessary.

3.7.7.11. Facings - 3 mm Hardboard veneered and polished.

3.7.7.12. Lock block - Not necessary except where otherwise indicated.

3.7.7.13. Glazing - Vision panels, when required, shall be factory glazed in clear Laminated 6 mm glass fire rated and face matched fire bead. They shall be to the type and shape as shown on drawings.

3.7.7.14. Thickness - 54 mm for 1 hour doors and 44mm for 30 min fire doors

3.7.7.15. Door Holder - Magnetic door holder shall be supplied with the fire door, as indicated in the fire detection layouts.

3.7.7.16. Automatic Closing - A spring loaded closing chain mechanism is to be installed in the door core/frame such that the door closes automatically upon release from the magnetic door holder. The closing time shall be no longer than 5 seconds.

3.7.7.17. Steel Kicker plate - These shall be of the brushed stainless steel type. They shall be installed on both side of the door as indicated in the drawings.

3.7.7.18. Panic Bars - Fire doors in the circulation areas such as corridors shall be furnished with a panic bar installed on one/both side of the door, and lever handle on the other side. The other fire doors shall have a lever handle only.

3.7.8. Warranty

3.7.8.1. Fire Doors: Five years.

3.7.8.2. Warranties shall be in addition to, and not a limitation of, other rights the Owner may have under the Contract Documents.

3.7.8.3. Door Manufacturer's Warrant: Submit written agreement on door manufacturer's standard form signed by Manufacturer, Installer and Contractor, agreeing to repair or replace defective doors that have warped (bow, cup or twist) or that show telegraphing of core construction in face veneers, or do not conform to tolerance limitations of referenced quality standards.

3.7.8.4. Warranty shall also include installation which may be required due to repair or replacement of defective doors where defect was not apparent prior to hanging. Also the warrant shall be in effect during following period of time after date of Substantial or Practical Completion.

3.7.9. External Door

3.7.9.1. The building shall be furnished with a 2 leaf aluminium glazed door as shown in the drawings.

3.7.9.2. The installation shall comply with BS 1470 - 1475, BS 430017 and all other relevant BS / EN / MSA EN in respect of aluminium constituents and finishes and of other materials required to finish the works.

3.7.9.3. The contractor shall furnish all labour, materials, tools and equipment required to complete the work.

3.7.9.4. Extruded aluminium members shall be fabricated from designated treated alloys 6063TF, 6063TE or 6063TB complying with BS 1474.

3.7.9.5. The door shall have anodized finish to B.S.3987:1987

Minimum average thickness 20 microns

Minimum local thickness 16 microns

3.7.9.6. All straps , clips, brackets, lugs, bolts, rivets, metal washers and shims, screws and other fixings shall be manufactured from stainless steel grade A2, A4 or F1 complying with BS 6105.

3.7.9.7. Fixing devices should be capable of withstanding the design wind load and any operating forces of the apertures, and provision should be made against water penetrating any holes provided for the fixings.

3.7.9.8. The type and quality of glass shall comply with BS 952: Part 1 and 2. Glass type shall be selected, using the recommendations given in BS 6262.

3.7.9.9. All glass is to be free from defects. All glass is to be cleaned inside and outside on completion and any cracked or broken glass replaced.

3.7.9.10. The exact measurement must be taken by the tenderer himself on site and shall be responsible for the exact dimensions.

3.7.9.11. All fittings are to be of the same colour as the frame and are to be inclusive in the price. The door shall be fitted with an electric lock that can be interfaced to the access control system.

3.7.9.12. Weather tightness shall be as described in clause A1 of BS 6375: Part 1: 1983.

3.7.9.13. Apertures shall be tested in accordance with clause A9 of BS 6375: Part 1: 1983.

3.7.9.14. Apertures shall be according to clause A17 of BS 6375: Part1: 1983.

3.7.9.15. The design wind pressure shall be according to appendix B of BS 6375: Part 1:1983.

3.7.9.16. Hardware shall be designed so that the aperture cannot be opened from the outside by the insertion of a thin blade or other simple tool.

3.8 GREEN PROCUREMENT PROCEDURE (Windows)

To ensure that all windows fitted into new buildings and as replacement windows in pre-existing buildings achieve greater thermal efficiency than required by National Regulations.

The following indicators are to be listed:

a) U-value b) G-value c) L50 value d) Daylight transmittance. The indicators are to be applied to the whole window, glazing and frame combined.

Verification: Where the listed criteria for a product are included in a relevant harmonised European standard, under the Construction Products Directive (89/10/EEC), for CE marking, the supplier must provide the information accompanying the required CE marking to demonstrate compliance with the listed criteria. Where the listed criteria for a product are not included in the accompanying information to CE marking under the Construction Products Directive (89/10/EEC), products holding a relevant Type 1 Ecolabel fulfilling the listed

criteria will be deemed to comply. Other appropriate means of proof or a signed declaration will also be accepted.

Requirement: All tenderers are to submit literature on the filler gases used, and which must have a GWP <5. The bidder must ensure maintenance recommendations are provided with the product. It also has to provide documented procedures and instructions for quality and environmental assurance. Lead (R23, R25 and H301, H331) and its compounds must not intentionally be added to the plastics and coatings used in windows.

The final window product will not release or leach out any substances or preparations that are classified according to Directive 1999/45/EC and 67/548/CEE any substances with the listed phrases specified below, under normal usage conditions:

i. carcinogenic (R40, R45, R49) ii. harmful to the reproductive system (R60, R61, R62, R63) iii. mutagenic, cause heritable genetic damage and possible risks of irreversible effects (R46, R68) iv. toxic (R23, R24, R25, R26, R27, R28, R51) v. allergenic when inhaled (R42) vi. harmful to the environment (R50, R50/53, R51/53, R52, R52/53, R53) vii. danger of serious damage to health by prolonged exposure (R48)

Regulation (EC) No 1272/2008, amending and repealing Directives 67/548/EEC and 1999/45/EC, and amending Regulation (EC) No 1907/2006, gives the following H-phrases which relate to the above R-phrases. The final window product will not release or leach out any substances or preparations that are classified with the listed H-phrases, below under normal usage conditions:

• carcinogenic (Carcinogenic 1A, 1B and 2: H350, H350i, H351)

• harmful to the reproductive system (Reproductive 1A, 1B and 2: H360F, H360D, H361f, H361d, H360FD, H361fd, H360Fd, and H360Df)

• mutagenic and cause heritable genetic damage (Mutagenic 1B and 2: H340 and H341)

• toxic (Acute Toxicity 1, 2 and 3: H330, H331, H311, H301, H310, H300, Aquatic Chronic 2: H412)

• allergenic when inhaled (Repertory Sensitivity 1: H334)

• harmful to the environment (Aquatic Acute 1 and Aquatic Chronic 1, 2, 3 and 4: H400, H410, H411, H412, H413

• danger of serious damage to health by prolonged exposure (Health Hazard: H372 and H373).

Additional points will be awarded in proportion to the recycled content of materials used. This excludes process waste.

Verification: Products holding a relevant Type 1 Ecolabel fulfilling the listed criteria will be deemed to comply. Other appropriate means of proof will also be accepted.

The aluminium profile, including the lever handles, must be heavy duty and of good quality. The profile must have rounded edges and must accommodate the two sheets of 5/6mm float glass with an 8mm gap.

Double glazing units which shall be hermetically sealed, with aluminium spacers, and consisting of two sheets of 5/6 mm float glass with an 8 mm gap.

Windows are to be lockable. A master key and three copies of each individual key must be submitted upon handing over.

3.9 GREEN PROCUREMENT PROCEDURE (JOINERY) (Where Applicable)

3.9.1 Timber and timber-based materials

All timber and timber-based materials shall come from legally sourced timber.

3.9.1.1 Verification:

Certificates of chain of custody for the timber certified as FSC, PEFC or any other equivalent means of proof, will be accepted as proof of compliance.

The legal origin of timber can also be demonstrated with a tracing system being in place. These voluntary systems may be 3rd party certified, often as part of ISO 9000 and/or ISO 14 000 or EMAS management system. If timber stems from a country that has signed a Voluntary Partnership Agreement (VPA) with the EU, the FLEGT licence may serve as proof of legality.

For the non-certified timber bidders shall indicate the types (species), quantities and origins of the timber used in production, together with a declaration of their legality. As such the timber shall be able to be traced throughout the whole production chain from the forest to the product.

In specific cases, where the evidence provided is not considered sufficient to prove compliance with the requested technical specifications, the University of Malta may ask suppliers for further clarifications of proof.

3.9.2 Plastic parts

All plastic parts ≥ 50g shall be marked for recycling according to ISO 114 69 or equivalent and must not contain additions of other materials that may hinder their recycling.


Bidders must provide a description of the plastic materials that are present and the quantities used, the way in which they are labelled and how they are attached to one another or to other materials.

Products carrying a type I eco-label fulfilling the selected criteria will be deemed to comply.

3.9.3 Surface coating of timber, plastic and/or metal parts

The products used for surface coating shall:

a. Not contain hazardous substances that are classified according to Directive 1999/45/EC as carcinogenic (R40, R45, R49), harmful to the reproductive system (R60,R61, R62, R63), mutagenic (R46, R68), toxic (R23, R24, R25, R26, R27, R28, R51), allergenic when inhaled (R42) or harmful to the environment (R50, R50/53, R51/53, R52, R52/53, R53), cause heritable genetic damage (R46), danger of serious damage to health by prolonged exposure (R48), possible risks of irreversible effects (R68).

b. Not contain more than 5% by weight of volatile organic compounds (VOCs).

c. For phtalates: no use is allowed of phtalates that at the time of application fulfil the classification criteria of any of the following risk phrases (or combinations thereof): R60, R61, R62, in accordance with Directive 67/548/EEC and its amendments.

d. Not contain aziridine

e. Not contain Chromium (VI) compounds


Bidders must present a list with all surface treatment substances used for each material present in the furniture and their Security Data Sheet or equivalent documentation demonstrating compliance with the above criteria. Furniture carrying a type I eco-label will be deemed to comply.

3.9.4 Adhesives and glues

The VOC content of adhesives used in the assembly of furniture shall not exceed 10% by weight.


Bidders must present a list with all adhesives used in the assembly of furniture and their Security Data Sheet or equivalent documentation where the amount of VOCs is displayed demonstrating compliance with the above criteria. Furniture carrying a type I eco-label fulfilling will be deemed to comply.

3.9.5 Packaging materials

Packaging must consist of readily recycled material, and/or materials taken from renewable resources, or be a multi-use system.

All packaging materials shall be easily separable by hand into recyclable parts consisting of one material (e.g. cardboard, paper, plastic, textile).


A description of the product packaging shall be provided together with a corresponding declaration of compliance with these criteria.

3.9.6 Spares and Availability

In the event that furniture is to be procured from overseas, the successful tenderer must ensure that an adequate number of spares, including but not restricted to hinges, handles, locks, supporting plates, internal and external accessories etc., shall be readily available locally from stock.

3.9.7 Durability, reparability, fitness for use and ergonomics Furniture must meet [insert national standard code] quality standard regarding serviceability (durability and ergonomics). Non-Domestic Furniture • Tables - MSA EN 15372:2008 (Strength, durability and safety) • Seating - MSA EN 15373:2007 (Strength, durability and safety) 3.9.7.1 Verification Bidders must provide appropriate documentation to demonstrate compliance with these standards. 3.9.8 Fabric 3.9.9 Pesticides For products made from cotton or other natural cellulosic fibres, the final product shall not contain more than 1 ppm (parts per million) in total of the following substances:

2,4,5-T Hexachlorobenzene Aldrin Hexachlorobenzene, α Captafol Hexachlorobenzene, β Chlordane Hexachlorobenzene, δ

Chlordimeform Metamidophos DDT Monocrotophos Dieldrin Parathion Dinoseb and salts Parathion-methyl Endrine Propethamphos Heptachlor Toxaphene

Note: Most of these pesticides are already banned from placing on the market and use. 3.9.10 Dyes classified as sensitizing/allergenic, carcinogenic, mutagenic or toxic to reproduction The following dyes shall not be used in the final product:

C.I. Basic Red 9 C.I. 42 500 C.I. Disperse Orange 1 C.I. 11 080 C.I. Acid Red 26 C.I. 16 150 C.I. Disperse Orange 3 C.I. 11 005 C.I. Basket Violet 14 C.I. 42 510 C.I. Disperse Orange 11 C.I. 60 700 C.I. Direct Black 38 C.I. 30 235 C.I. Disperse Orange 37 C.I. Direct Blue 6 C.I. 22 610 C.I. Disperse Orange 76 C.I. Direct Red 28 C.I. 22 120 (previously designated Orange 37) C.I. Disperse Blue 1 C.I. 64 500 C.I. Disperse Red 1 C.I. 11 110 C.I. Disperse Blue 3 C.I. 61 505 C.I. Disperse Red 11 C.I. 62 015 C.I. Disperse Blue 7 C.I. 62 500 C.I. Disperse Red 17 C.I. 11 210 C.I. Disperse Blue 26 C.I. 63 305 C.I. Disperse Yellow 1 C.I. 10 345 C.I. Disperse Blue 35 C.I. Disperse Yellow 3 C.I. 11 855 C.I. Disperse Blue 102 C.I. Disperse Yellow 9 C.I. 10 375 C.I. Disperse Blue 106 C.I. Disperse Yellow 39 C.I. Disperse Blue 124 C.I. Disperse Yellow 49 C.I. Disperse Brown 1

3.9.11 Arylamines The final product shall not contain the following arylamines:

4-aminodiphenyl (CAS no. 92-67-1) Benzidine (CAS no. 92-87-5) 4-chloro-o-toluidine (CAS no. 95-69-2) 2-naphthylamine (CAS no. 91-59-8) o-amino-azotoluene (CAS no. 97-56-3) 2-amino-4-nitrotoluene (CAS no. 99-55-8) p-chloroaniline (CAS no. 106-47-8) 2,4-diaminoanisole (CAS no. 615-05-4) 4,4’-diaminodiphenylmethane (CAS no. 101-77-9) 3,3’-dichlorobenzidine (CAS no. 91-94-1) 3,3’-dimethoxybenzidine (CAS no. 119-90-4) 3,3’-dimethylbenzidine (CAS no. 119-93-7) 3,3’-dimethyl-4,4’-diaminodiphenylmethane (CAS no. 838-88-0) p-cresidine (CAS no. 120-71-8) 4,4’-methylene-bis-(2-chloraniline) (CAS no. 101-14-4) 4,4’-oxydianiline (CAS no. 101-80-4) 4,4’-thiodianiline (CAS no. 139-65-1) o-toluidine (CAS no. 95-53-4) 2,4-Toluylendiamine (CAS no. 95-80-7) 2,4,5-trimethylaniline (CAS no. 137-17-7) 4-aminoazobenzene (CAS no. 60-09-3) o-anisidine (CAS no. 90-04-0)

3.9.12 Flame retardants The following flame retardants shall not be used in the final product:

PBB (Polybrominated biphenyls) CAS no. 59536-65-1

pentaBDE (Pentabromodiphenylether) CAS no. 32534-81-9 octaBDE (Octabromodiphenyl ether) CAS no. 32536-52-9

3.9.13 Pentachlorophenol and tetrachlorophenol For products made from cotton or other natural Cellulosic fibres, the final product shall not contain more than 0.5 parts per million) of pentachlorophenol. Note: Pentachlorophenol is already banned from pesticide applications in the group of plant protection products and severely restricted for other pesticide applications including biocides applications. 3.9.14 Phthalate softeners For products that come into direct contact with the skin the following phthalate softeners shall not make up more than 0.1% by weight of the final product:

DEHP (Di-(2-ethylhexyl)-phthalate) CAS no. 117-81-7 BBP (Butylbenzylphthalate) CAS no. 85-68-7 DBP (Dibutylphthalate) CAS no. 84-74-2

3.9.15 Formaldehyde The amount of free and partly hydrolysable formaldehyde in the final product shall not exceed 80 ppm for products that come into direct contact with the skin and 300 ppm for all other products. 3.9.16 Heavy metals The amount of Cadmium (Cd), Chromium (Cr), Nickel (Ni), Lead (Pb), Copper (Cu) in the final product shall not exceed:

Cadmium (Cd): 0.1 ppm Chromium (Cr): 2.0 ppm Nickel (Ni): 4.0 ppm Lead (Pb): 1.0 ppm Copper (Cu): 50.0 ppm

3.9.17 Verification (3.9.10-3.9.16) All products carrying the EU Ecolabel for textiles will be deemed to comply. Other private or national textile labels fulfilling the listed criteria can also be accepted. Any other appropriate means of proof, such as a declaration, technical dossier of the manufacturer or a test report from a recognised body will also be accepted.

VOLUME 4 – FINANCIAL BIDDING

Item No.

Description Unit Qty

(Cumulative to Date)

Unit Rate

(including all other charges as

may be applicable but excluding

VAT) in

€

Total Cost

(including all other charges as may be

applicable but excluding VAT) in

€

Bill A Preliminaries

The contractor is to allow for the cost of complying with the Conditions of Contract and he is to set out his price for so complying under each of the headings as set out below. Should any heading be left unprized, then it shall be deemed that the Contractor is not placing any value of the Clauses under the heading concerned. All sections of the works contained herein are to be quoted as Lump Sums and No works will be re-measured upon completion.

Unless expressly stated otherwise, all items in this Bill of Quantity are to include for all necessary labour and materials, including formwork.

Rates are to include any, (if necessary), hoarding, casings, screens, fans, planked footways, guardrails, dust covers and other protective materials as required and as deemed necessary at all times by the architect / project manager / employer's representative.

The ring road cannot be blocked unless a permit is granted by University.

All materials to be used within this contract are to be approved prior to delivery to site.

A1 Allow sum for all necessary insurances as contained and/or implied for in the Contract.

L.S.

A2 Prepare a risk assessment report outlining all risks involved and measures to be taken to minimise or eliminate potential risks. The report is to be prepared and signed by a competent person and to be submitted within three weeks from commencement of works. Such document has to be updated as maybe requested by the site H & S Supervisor.

L.S.

A3 Allow sum to cover costs in connection with the preparation of Program of Works, whenever directed by the Engineer. A programme inclusive of a progress report will in general be required once a month.

L.S.

Bill A

Carried Forward

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Brought Forward

A4 Allow for carrying out all surveys, setting out of works, arranging levels including the provision and erection of permanent setting out marks of the quantity and quality as required by the Employer's Representative. Delivery of materials and services to the site, and any incurred ancillary / transportation expenses, is the responsibility of the contractor. All works shall be contained or implied for in the contract documents and including all the necessary resources, unless included elsewhere in the Bills of Quantities.

L.S.

A5 Allow for appointing a Health and Safety Coordinator and for complying with the safety precautions and regulations as laid down in the contract documents and Health and Safety Plan.

L.S.

A6 Allow for the provision of all safety personal clothing and

equipment for all the workers involved and the provision of an "on call" medical doctor, provision and maintaining of all lifesaving equipment, personnel, warning signage, markings, etc. As per General Conditions Art.20.

L.S.

A7 Allow for continuously keeping the site and building clean

and in a workman type condition free from debris, surplus materials and any other type of loose matter arising from works (which include variations to contract), which will disturb the proper conditions of any internal and external areas, roads and/or adjoining structures. Site Cleaning is to take place during the whole duration of Works and throughout the Site, as instructed by the University of Malta and as per General Conditions Art.25.

L.S.

A8 Allow for the protection at all times the whole of the

works including the provision of hoarding, scaffolding, screens, fans, planked footways, guardrails and similar items as required and as deemed necessary at all times by the Safety coordinator and Project Supervisor Construction Stage (PSCS Health & Safety). All safeguards must be taken not to damage any other on-going works in the premises and immediate vicinity, and adequate protection must be allowed for in this regard. All damages must be made good by the responsible contractor. The liability period will remain until the satisfactory commissioning and handing over procedures are completed. As per General Conditions Art.14, 21, 58 and 59.

L.S.

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Brought Forward

A9 Allow sum for providing and handing over to the Engineer

upon completion all drawings/ documents as called for in the Contract Documents, including " As Built " drawings, maintenance manuals, etc., including a small amount of extra carpet tiles. Floor tiles, wall tiles, wall paint etc.

L.S.

A10 Provision, maintaining and removal of all necessary first

aid and sanitary facilities, including the provision of latrine huts, etc. ... required for the proper mannered execution of the works.

L.S.

A11 Provision, maintenance and removal of all necessary

temporary services, including fresh and potable water, compressed air, electrical supplies, telephone, etc.

L.S.

A12 Allow sum for the supply of samples, including literature,

for inspection/final decision, as contained and/or implied for in the Specifications.

L.S.

A13 Allow sum for carrying out all necessary testing on

supplied samples contained and/or implied from in the Specifications both on and off the site.

L.S.

A14 Allow sum for all necessary hiring, maintaining and

running of all type of tools and plant, both mechanical and manual tools/plant, including mobilisation and/or mobilisation, both on and off the site.

L.S.

A15 Allow sum for hiring of skips, loading material and

transport to an authorised dumping site. Sums shall also include all necessary local permissions and preliminary cost preparations.

L.S.

A16 Allow sum for maintaining existing and temporary

services, including electricity, sewage system and telecom. Sum shall include all necessary permissions. Sum to include both single or three phase as may be required.

L.S.

A17 Allow sum for all necessary expenses, including

professional consultancy, to contract with the Nominated Sub-Contractor/s.

L.S.

A18 Allow sum for all necessary internal partitions to sub-

divide phases of work as directed by the Architect in charge. The partitions shall be made of timber, painted and shall not permit dust to move from zone to another. These shall be made neat and clean and shall include shifting and altering as the phasing may require.

L.S.

A19 Allow sum to cover for the necessary costs in maintaining

as low as possible the dust particles in air during the whole project. The Sum shall include all necessary fans or/and extractors required.

L.S.

Carried Forward

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A20 The Contractor shall carry out the works with the

minimum of noise and inconvenience to occupants of the adjoining and adjacent units by the use of plant incorporating up-to-date methods of sound-reduction.

L.S.

A21 Safe guard the work, material and plant against theft, for

the security of the works and protection of the public. L.S.

A22 The Contractor is to note that completion within the

Contract period is of paramount importance. There are limitations to working in conjunction with the University Operating System. Any additional sum to cater for these Awkward situations shall be entered in this sum and nowhere else.

L.S.

A23 The Contractor is deemed to have allowed for all overtime

weekend or shift work to finish the job within the Contract Period for all work which is in the contract document

L.S.

Bill A

Total carried forward to Summary on Page 82

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Bill B Joinery Works

The contractor is required to take measurements on site. All

doors inclusive of handles, a 150mm high stainless steel kicker plate, spring closure system, etc. The handles of the doors are to be of the Stainless Steel lever type. Handles, locks and accessories must withstand heavy usage and must

be adequate to be used in public areas. All doors, except those directly opening onto a toilet cubicle, will have access control locks which locks will be provided under M&E contract. Contractor to install these locks and liaise with M&E contractor. All rates to be inclusive of fanlights and single

pane laminated (6mm) and visually screened 1200mm x 180mm vision panels where applicable. Position of panel and type of visual screening to be agreed with the University of Malta. Any queries on the required specifications and

submitted rates must be clarified at Tender Stage. The door locks where indicated to be supplied by UoM. The contractor shall install the lock supplied by UoM.

B1 Manufacture, supply and install oak single leaf flush doors (30 min. Fire rating) in structural opening approx. 0.88 x 2.18m door 03 & 04 as per drawing No. LT5/16_03 attached. Price inclusive of all hardware, including stainless steel hinges, lever handles and box frame. All doors are to have a stainless steel kicker plate on both sides.

No

2.00

B2 Supply and install oak single leaf in structural opening approx. 1.39m x 2.18m, door No. 05. Price inclusive of a stainless steel kicker plate and lever handles, thumb turns, mortise lock, master key, box frame and stainless steel sign. All doors are to have a stainless steel kicker plate on both sides.

No

1.00

B3 Manufacture, supply and install oak double leaf flush doors (30min Fire rating) in structural opening approx. 1.47m x 2.2m, door 16 as per drawing No. LT5/16 attached. Price inclusive of all hardware including stainless steel hinges, lever handles, panic bar, box frame. All doors are to have a stainless steel kicker plate on both sides.

No

1.00

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Brought Forward

B4 Manufacture, supply and install oak single leaf flush doors (30 min. Fire rating) in structural opening approx. 0.85m x 2.18m door 06 & 11 as per drawing No.LT5/16_03 & LT5/16_05 attached. Price inclusive of all hardware, including stainless steel hinges, lever handles, mortise lock, and box frame and stainless steel sign. All doors are to have a stainless steel kicker plate on both sides.

No

4.00

B5 Manufacture, supply and install oak double leaf flush doors (60 min. Fire rating) in structural opening approx. 1.68m x 2.2m, door 09 as per drawing No. LT5/16_05 attached. Price inclusive of all hardware, glazed vision panel, including stainless steel hinges, lever handles, panic bar, box frame. All doors are to have a stainless steel kicker plate on both sides.

No

8.00

B6 Supply and install oak single leaf in structural opening approx. 0.87m x 2.18m, doors 07 & 08. Price inclusive of a stainless steel kicker plate and lever handles, thumb turns and box frame.

No

8.00

B7 Manufacture, supply and install oak single leaf flush doors (30 min. Fire rating) in structural opening approx. 1.20m x 2.18m door 12 & 13 as per drawing No. LT5/16_05 attached. Price inclusive of all hardware including stainless steel hinges, lever handles, panic bar, box and frame. All doors are to have a stainless steel kicker plate on both sides.

No

4.00

B8 Manufacture, supply and install oak single leaf flush doors (30 min. Fire rating) in structural opening approx. 1.20m x 2.18m door 10 as per drawing No. LT5/16_05 attached. Price inclusive of all hardware including stainless steel hinges, lever handles, box and frame. All doors are to have a stainless steel kicker plate on both sides.

No

1.00

B9 Prepare a design for door and space signage - to include for supply, installation and printed material. 150mm x 100mm stainless steel back plate with a front finished in a transparent film, in between which printed signage paper can be inserted.

No.

11.00

Bill B

Total carried forward to summary on page 82

Item No.



Unit Rate



€

Total Cost



€

Bill C Handrails & Metal Works

Any queries on the required specifications and submitted rates must be clarified at Tender Stage.

C1 Remove and cart away existing handrail and fill in existing holes in marble. Colour to match the existing marble.

m 40.00

C2 Provide fully detailed design drawings and calculations showing dimensions for a Galvanised Steel Staircase Railing/Handrail with Oak grab rail, running from existing floor up to roof level and including all accessories and end caps. All drawings and calculations signed by warranted Perit must be submitted for approval prior to installation. Drawings to include details of anchorage to existing stairs/walls including joints and fixtures and fittings to be used.

L.S. 1.00

C3 Supply and install a Galvanised Steel Staircase Railing/Handrail with Oak grab rail, running from existing floor up to roof level and including all accessories and end caps.

m 40.00

C4 Supply and install a Galvanised Steel Railing/Handrail with Oak grab rail to be wall mounted including all accessories and end caps.

m 2.00

Bill C


Item No.



Unit Rate



€

Total Cost



€

Bill D Aluminium Works The contractor is required to take measurements

on site. All doors should include locks, handles, spring closure system, etc. as specified in the door schedule. The handles and locks of the doors are to be of the Stainless Steel level C-Type. Handles, locks and accessories must withstand heavy usage and must be adequate to be used in public areas. The existing opening must be inspected since a stainless steel frame may need to be installed for proper fixing of the glass structure to the existing opening. Price is to include floor concealed door closers which may require additional strengthening according to each specific site restriction.

D1 Supply and install side hung door in ash grey coloured heavy duty anodised aluminium as per drawing No. LT5/16_02 door No. 15 & 18. Door is to open outwards as per door schedule. Door is to have double glazed with solar reflective opaque glass panel, 60 min fire rating. All sliding bolts, accessories, fixings, handles and ironmongery listed in the door schedule are to be included in the rate. (Approximately 1.15m wide x 2.20m high).

No. 2.00

D2 Supply and install two leaf opening door in ash grey coloured heavy duty anodised aluminium as per drawing No. LT5/16_02, door 14. Door is to open outwards as per door schedule. Door is to have double glazed with solar reflective opaque glass panel, 60 min fire rating. All sliding bolts, accessories, fixings, handles and ironmongery listed in the door schedule are to be included in the rate. (Approximately 1.32m wide x 2.25m high).

No. 3.00

D3 Supply and install two leaf opening door in ash grey coloured heavy duty anodised aluminium as per drawing No. LT5/16_02, door 01. Door is to open outwards as per door schedule. Door is to have double glazed with solar reflective opaque glass panel, 60 min fire rating. All sliding bolts, accessories, fixings, handles and ironmongery listed in the door schedule are to be included in the rate. (Approximately 2.98m wide x 2.25m high).

No. 2.00

Bill D


Item No.



Unit Rate



€

Total Cost



€

Bill E Glass Door

The contractor is required to take measurements on site. All doors should include locks, handles, spring closure system, etc. as specified in the door schedule. The handles and locks of the doors are to be of the Stainless Steel level C-Type. Handles, locks and accessories must withstand heavy usage and must be adequate to be used in public areas. The existing opening must be inspected since a stainless steel frame may need to be installed for proper fixing of the glass structure to the existing opening. Price is to include floor concealed door closers which may require additional strengthening according to each specific site restriction.

E1 Supply and install glass door system as per drawing schedule. The door has two parts fixed and to double leaf door which must be opened 180 degrees. The door must be consisting of 10mm tempered glass fixed to a stainless steel, U-channel frame. Price inclusive of floor concealed door closer and all hardware, including stainless steel hinges, handles, closers, locks, door stops etc as indicated in Drawing No. LT5/16_06

No. 1.00

Bill E


Summary

The successful bidder shall be bound to conform in all respects with VAT legislation and regulations.

Signature: ....................................................................


Date: ....................................................................

SUMMARY

Total (€)

(excluding VAT, Eco Contribution (if any) and all

other charges as may be applicable)

Bill A Preliminaries

Bill B Joinery Works

Bill C Handrail and Metal Works

Bill D Aluminium Works, Partitions and Doors

Bill E Glass Door

Grand Total

VOLUME 5 – DRAWINGS

Design Documents, including Drawings

Section 5.1

LIST OF DRAWINGS ATTACHED

No Name Drawing No

Design No

1. Door Schedule (1) LR LT5/16_01 N/A






7. Typical Handrail LR LT5/16_07 N/A