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CRFQ 1000278876 E-Tender System ID – 23642 CPO REFINERIES TENDER FOR “Procurement of Autoclave system for corrosion studies for Corporate R & D Centre, Greater NOIDA” REQUEST FOR QUOTATION CRFQ Number – 1000278876 E-Tender System ID: 23642 Tender Calendar Details Stage Name Start Date End date and Time Tender release 08.04.2017 28.04.2017 11:00 hrs IST Technical bid opening 28.04.2017, 11:30 hrs IST Priced Bid Opening Will be intimated later

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Page 1: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

CPO REFINERIES

TENDER FOR

“Procurement of Autoclave system for corrosion studies for

Corporate R & D Centre, Greater NOIDA”

REQUEST FOR QUOTATION

CRFQ Number – 1000278876

E-Tender System ID: 23642

Tender Calendar Details

Stage Name Start Date End date and

Time

Tender release 08.04.2017 28.04.2017

11:00 hrs IST

Technical bid opening 28.04.2017, 11:30 hrs IST

Priced Bid Opening Will be intimated later

Page 2: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SECTION 1

NOTICE INVITING E-TENDER

1. This is a limited e-tender and only the vendors, who have been issued this e-tender, can

submit their bid through e-platform.

E-Bids in 2 parts are invited for the tender for “Procurement of Autoclave system for

corrosion studies for CRDC, Greater NOIDA” in complete accordance with tender

documents and its attachments.

1.1 All prospective bidders are requested to enroll themselves in to our e-tendering

platform https://bpcleproc.in/ maintained by M/s. E-procurement Technologies Ltd, our

authorized Service Provider for E-tendering.

1.2 Upon logging in to the e-procurement website, bidders can download the bid

documents and shall thoroughly go through the same. All documents required for the

bid, shall be uploaded on the appropriate place in the E-Procurement web site, digitally

signed. No physical scanned documents need to be uploaded except those specifically

indicated.

1.3 As a pre-requisite for participation in the tender, bidders are required to obtain a valid

Digital Signature Certificate of Class 2B or 3 (Signing and Encryption/Decryption) and

above as per Indian IT Act from the licensed Certifying Authorities operating under the

Root Certifying Authority of India (RCIA), Controller of Certifying Authorities (CCA).

The cost of obtaining the digital certificate shall be borne by the bidder.

1.4 Bidders are advised to read the Instructions for participating in the electronic tenders

directly through internet (Bid Submission Manuals are available on the above

mentioned e-procurement site) and get conversant with the process of online

submission of the tenders well in time so as to submit tenders by the due date.

1.5 E-Bidding instructions are also attached along with the tender document for reference

and guidance.

2. BRIEF DESCRIPTION:

Corporate R&D center (CRDC) of Bharat Petroleum is set up at Greater NOIDA with

state-of-the-art facilities and is backed with a vision to develop high value products,

services, processes & technologies and create innovative R&D solutions to earn

customer’s delight.

CRDC is doing a project ‘Suitable chemical treatment for processing of cheap high

TAN crude’. Different organic acids present in the crude are reasons for increase in

TAN. These may cause corrosion at temperatures ranging about 650 C to 420

0 C. To

carry out the chemical treatment under above conditions, autoclave is found to be a

good tool to conduct experiments.

In view of the above, CRDC intends to procure autoclave system for corrosion studies.

Page 3: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

3. EARNEST MONEY DEPOSIT (EMD) : NOT APPLICABLE

4. OFFER VALIDITY:

The Offers shall be valid for a period of 120 days from Tender Due Date / Extended

Tender Due Date for placement of order.

5. GENERAL PURCHASE CONDITIONS (GPC) / SPECIAL CONDITIONS OF

CONTRACT (SPC) :

Attached General Purchase Conditions (GPC) / Special Purchase Conditions (SPC)

shall be applicable for this contract.

6. SUBMISSION OF TENDER:

6.1 Bids should be submitted in "TWO BID SYSTEM", i.e., "Unpriced-Technical

Bid” & "Priced Bid" through e-tendering portal.

6.2 "Un-Priced- Technical Bid", i.e. Techno-Commercial Bid, shall be complete

with all technical and commercial details (other than price) duly filled, signed

and stamped essentially containing the following documents shall be submitted/

uploaded:-

i) Contact details of Vendor duly filled, signed and stamped.

ii) Scanned copy of Bidder’s PAN, Certificate of Incorporation, VAT/Service Tax

Registration Certificate

iii) Un-Priced copy of Price Schedule with an indication "Quoted" or "Not-

Quoted" against each item. Please do not indicate prices in Un-Price Bid.

iv) Details of taxes and duties as per the format FORM-A attached.

a. Indian Bidders : Format for Taxes and Duties for Local Supply and AMC

Charges.

b. Non-Indian Bidders : Format for Taxes and Duties for Import Supply and

AMC Charges.

v) Acceptance, Compliance, Deviations and Exceptions: Bidders are requested to

have all their queries clarified before bidding. Bidders are required to confirm

and accept all the terms and conditions of the RFQ. However, if they still have

deviations from our RFQ and the attachments (GPC, SPC, specifications, scope

of work, special instructions to bidders, etc.), they can indicate deviations in the

Form-B giving reference to clause no.

vi) Duly signed RFQ, Special Conditions of Contract, scope of work etc duly

signed and stamped as a token of acceptance.

Page 4: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

vii) Any other supporting documents/ information in support of the Un-priced Bid.

6.3 "Priced Bid" shall be submitted online. Bidders shall input their prices online in

the template created in the E Tendering portal.

a. Indian Bidders shall upload Price Bid – Local Supply and AMC Charges.

b. Non-Indian Bidders shall upload Price Bid – Import Supply and AMC

Charges.

6.4 Bids complete in all respects should be uploaded in BPCL e-tendering portal on

or before the due date & time. Each page of all documents, submitted by the

bidder, shall be duly signed & stamped, and then scanned and uploaded in the

portal. The offer shall be submitted in the Portal under the digital signature of the

bidder.

6.5 Offer submitted by Telex/ Telegraphic/ Fax/ E-Mail or Hard copy in sealed

covers, shall not be accepted.

6.6 BPCL shall not be responsible for any delay in uploading of offer.

7. TENDER OPENING:-

The deadline for bid submission is 11:00 Hrs on the due date mentioned. The

bids can be submitted in the e-procurement website upto the tender due date and

time. The Unpriced Technical bids will be opened online through e-procurement

website https://bpcleproc.in, on the same day at 11.30 Hrs.

7.1 Un-priced-Technical bids:- The Unpriced Technical bids of bidders shall be

opened through the e-portal on the date and time mentioned in the tender

document. The offers of those Bidder(s) whose un-priced bid meet the

requirements, will only be considered for further evaluation.

7.2 Price bids:- The date and time of opening Price Bids shall be intimated separately

to the techno-commercially acceptable bidders and the price bids shall be

opened through e-portal. Such Techno-Commercially accepted bidders can

view/ witness the "Price Bids" opening through the e-portal.

8. DELIVERY PERIOD :

As mentioned in the Special Purchase Conditions.

9. CONTACT PERSONS:

Please note that tender against tender enquiry is invited through e-tendering mode. In

case of any clarification regarding the tender, following are the contact persons:-

Page 5: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

9.1 FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling or

while participating in this e-Tender, please E-Mail to the following E-Mail ID along

with the snapshots of the errors being faced to:

M/s E-procurement Technologies Ltd,

E Mail - [email protected] & with a copy to:

[email protected]

(OR)

Contact the following helpdesk numbers:

All India +91 79 4001 6868

9.2 FOR TECHNICAL CLARIFICATIONS:

For any technical clarifications regarding this RFQ, please contact:

Ms Shalini Gupta, Manager CRDC, Greater NOIDA

Tel No. 0120 - 2354110. E mail: [email protected] Shri. Tushar Thorat, Sr. Manager, CRDC, Greater NOIDA

Tel No. 0120 - 2354162. E mail : [email protected]

9.3 FOR COMMERCIAL CLARIFICATIONS:

For any commercial clarifications regarding this RFQ, please contact:

Procurement Manager – Shri. P P Bhate, BPCL- Mumbai Refinery, Mahul, Mumbai,

Tel no. 022 – 25533010. Email: [email protected]

(OR)

Procurement Leader – Shri. A.R.Menon, BPCL – Mumbai Refinery, Mahul, Mumbai,

Tel no. 022 – 25533142. Email: [email protected]

10. GENERAL POINTS:

10.1. BPCL reserves the right to extend due dates of tender, accept or reject any tender in part

or full, without assigning any reason whatsoever. BPCL also reserves its right not to

accept the lowest rates quoted by the bidders and also to give purchase/price preference

to eligible Enterprises, as admissible under the existing policies of Government of India

and to JVs/ Subsidiaries as per BPCL guidelines.

10.2 COST OF BIDDING: The Bidder shall bear all costs associated with the preparation

and submission of Bid, all activities in connection with bidding. BPCL will in no case

be responsible or liable for these costs regardless of the conduct or outcome of the

Page 6: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

bidding process. Each Bidder accept and agrees, as a condition of submitting its Bid

that it waives any and all claims against BPCL, its Co-ventures and their affiliates, for

remuneration or restitution relating to its costs and expenses in.

10.3 CONTENTS OF BIDDING DOCUMENT: The Bidder is expected to examine

carefully all instructions, conditions, forms and terms given in the Bidding Documents.

Failure to furnish all information required by the Bidding Document or not responsive

to the requirements of the Bidding Document will be at the Bidder’s risk, and may

result in rejection of the bid.

Amendment of Bidding document

BPCL may, for any reason either at their own initiative or in response to the

clarification requested by prospective bidders, issue amendment in the form of

addendum during the bidding period or subsequent to receiving the bids. Any

addendum thus issued shall become part of bidding document and Bidder shall submit

`Original’ addendum duly signed and stamped in token of his acceptance. If addendum

is issued during the bidding period, Bidder shall consider the impact in his bid. If

addendum is issued subsequent to receiving the bids, Bidder shall follow the

instructions issued along with addendum with regard to submission of impact on quoted

price/ revised price, if any.

10.4 OWNER’S RIGHTS TO ACCEPT / REJECT ANY OR ALL BIDS: BPCL reserves the

right to reject any or all the tenders without assigning any reasons whatsoever. Also

BPCL reserves the absolute right to reject any or all the bids/tenders solely based upon

the past unsatisfactory performance by the bidder/bidders in BPCL, the opinion/

decision of BPCL regarding the same being final and conclusive

10.5 LANGUAGE OF BIDS: The bid prepared by the Bidder and all correspondence and

documents relating to the bid, exchanged by the Bidder and BPCL, shall be written in

the English language. All information in the “Bid” shall be in English language.

Information in any other language shall be accompanied with its translation in English.

Failure to comply with this condition shall disqualify a “BID”. In the event of any

contradictions between meanings as derived from various languages of the “BID”, the

meaning as derived from English language copy of the “BID” shall govern.

10.6 CONFIDENTIALITY OF BID DOCUMENT: The bidder shall not disclose any

information contained in the bid document or otherwise supplied in connection with

this bid to any third party, except for the purpose of preparing its bid and shall require

any such third party to treat such information as confidential.

10.7 PROCESS TO BE CONFIDENTIAL: After the opening of bids, information relating to

the examination, clarification, evaluation and comparison of bids and recommendations

concerning to award of contract shall not be disclosed to Bidders. Canvassing in any

form by the Bidder or by any other Agency on behalf of the Bidder after submission of

the Bid may disqualify the said Bid. Any effort by a Bidder to influence the owner in

the process of examination, clarification, evaluation and comparison of Bids, and in

decisions concerning award of contract, may also result in the rejection of the said Bid.

Page 7: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

10.8 WRONG INFORMATION: If the Bidder deliberately gives wrong information in his

Bid to create circumstances for the acceptance of his Bid, Owner reserves the right to

reject such Bids without any reference to the Bidder.

10.9 CLARIFICATIONS OF BIDS: In the event of finding any discrepancies in or

omissions from the Bid Documents, or should the Bidder be in doubt as to the meaning

of such documents, Bidder shall immediately notify BPCL, either by facsimile or letter,

at the address shown above, who will thereupon, if required, send necessary written

instructions to all Bidders. Any such request shall reach BPCL not later than seven (7)

days prior to the ‘closing date”.

As part of examination, evaluation and comparison of Bids, the Owner may at his

discretion, ask Bidders individually for clarification or call them for discussion of their

Bid.

For Techno-Commercial clarifications, bidders shall normally be given a cutoff date for

furnishing clarifications. Clarifications received after the specified cutoff dates are

liable not to be considered for evaluation. Technical Query (TQ)/Commercial Query

(CQ) shall be issued to bidders through E-Mail/E Tendering platform. Reply of TQ/CQ

shall also be received through E-Mail/E-Tendering platform.

10.10 SIGNING OF BID: The Bid must contain the name, designation, residence and place of

business of the person or persons submitting the Bid, and must be signed and sealed by

the Bidder with his usual signature. The names of all persons signing should also be

typed or printed below their signature.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the Bid. The Bidder’s name stated in the Bid shall be the EXACT

LEGAL NAME OF FIRM / COMPANY / CORPORATION, etc. as registered or

incorporated.

10.11 FIRM PRICES : The Contract Price shall remain firm and fixed till the completion of

Work in all respects and no escalation in prices on any account shall be admissible to

the BIDDER / CONTRACTOR.

****************

Page 8: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SECTION 2

ATTACHMENTS TO THE TENDER FOR

Section

No

Description

1 NOTICE INVITING E-TENDER

2 ATTACHMENTS TO THE TENDER

3 DETAILED TECHNICAL SPECIFICATION

4 TECHNICAL DEVIATION FORM

5 SPEICAL PURCHASE CONDITIONS

6 FORM A - FORMAT FOR TAXES AND DUTIES

7 GENERAL PURCHASE CONDITIONS

8 COMMERCIAL DEVIATION FORM

9

E-BIDDING INSTRUCTIONS

10 PROFORMA OF DECLARATION OF HOLIDAY LISTING

11 POLICY OF HOLIDAY LISTING OF VENDORS IN BPCL

Page 9: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SSEECCTTIIOONN--33

DETAILED TECHNICAL SPECIFICATION

Page 10: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

Technical Specifications for Autoclave

BPCL Specification for Autoclave

Equipment Specification

1. Unit should be operated on available power supply i.e. 220-240 VAC/50 Hz

2. Vessel:

Size / style = at least 1 liter, moveable head

Operating temperature = flexible gasket, ambient to at least 450 °C

Operating pressure = atmospheric to at least 200 bars

The maximum operating temperature and pressure is desired simultaneously

MOC = Hastelloy C-276

3. Inside the vessel, there must be a stirrer shaft (Hastelloy C-276) with coupon holders of Hastelloy C-

276 material of construction and also include ceramic screws and washers to prevent metal to metal

contact during corrosion studies

4. Stirring speed: dynamic, at least 300 rpm

5. PID Control, Ramp & Soak Programming, Motor Speed Control, and Data logging with Software

6. All standard safety features including Rupture disc, Pressure safety valves, temperature safety switch

7. A compatible computer system with to support the equipment:

OS: as per the compatibility

Monitor: 17” colour (TFT)

Hard disc: 500 GB

Processor: i5

Accessories

Strip coupons:

20 carbon steel strip coupon: (W x L x T) = (1/2" x 3" x 1/16")

20 SS316L strip coupon: (W x L x T) = (1/2" x 3" x 1/16")

The strip coupons must have a hole at the top to lock it with the coupon holder mentioned in equipment

specification with the help of ceramic screws and washers

Spares & Tool kit

1. Vendors also quote the consumable and non-consumable spares for smooth running of system for

two years

2. Fuses

3. Gaskets

4. Ceramic screws and washers to fix the metallic coupons with coupon holder

5. Vendor also provide tool kit for day to day operation

Warranty

Warranty on the operation and hardware failures for 24 months after the date of commisioning

In case of breakdown during the warranty period, a competent service engineer of the supplier should

make as many visits as are necessary to rectify the instrument

BPCL will not bear any extra cost such as hardware replacement, service engineer visit charges / travel

cost after purchase of equipment, during the warranty period (include all these costs in the equipment

cost)

The supplier should provide any spares required for making the instrument operational during warranty

Page 11: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

Scope Of Work

The scope of work includes supply, installation, testing, commissioning, demonstration and training

Demonstration cum SAT

Demonstration for carrying out following operations to BPCL officers by the vendor's product technical

expert:

(a) Operation of instruments with various feeds

(b) cleaning and maintenance of the equipment

(c) trouble shooting exercises

Training

It includes training of atleast two BPCL officers on the above mentioned operations/applications at

CRDC Greater Noida

Place of installation

Bharat Petroleum Corporate R&D Centre, Plot # 2A, Udyog Kendra, Behind Yamaha Motors, Surajpur

Industrial Area, Greater Noida - 201306

Terms & Conditions

1. The vendor should supply three copies Manuals for installation, operations and trouble shooting,

maintenance and safety in three copies (all in English)

2. All CDs/DVDs related to installation and operation to be provided

3. Test certificate for performance acceptance Warranty

4. Delivery period should be 8-10 weeks date of FOA/CONTRACT ORDER

5. The original equipment manufacturer (OEM) should confirm in writing that the spares for the quoted

model will be available for a period of ten years after the model is discontinued by the parent company

6. In case the OEM is bidding through an Indian agent, the OEM should give a written undertaking that

they will be responsible for providing the warranty and annual maintenance as per the clauses above,

even if there is a change in the Indian agency of the manufacturer

7. The undertaking from OEM should also include that, if in future, OEM does not have any Indian

agency, the service will be provided directly by the service engineer of the OEM

8. Printed documents in support of claimed specification should be provided

9. Software up grades (advancements) if any to be provided by the vendor for next 5 years with out any

additional charges

10. Down time of the equipment should not exceed more than ten days in a year

11. Service calls should be attended with in 72 hours of recording the complaint

12. Service policy terms after the warranty, should clearly be indicated by the vendor at the

procurement stage

Page 12: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

Sl.

No

Parameter Desired specification Compliance

provided by bidder

1 Electrical

requirement

Suitable for Indian electrical requirements of 220-240V/50Hz

2 Vessel MOC = Hastelloy C-276

Size / style = at least 1 liter, moveable head

Operating T = flexible gasket, ambient to at least 450 °C

Operating P = atmospheric to at least 200 bars

The maximum operating temperature and pressure is desired simultaneously

3 Shaft and coupon

holding facility

Inside the vessel, there must be a stirrer shaft (Hastelloy C-276) with coupon holders of

Hastelloy C-276 material of construction and also include ceramic screws and washers to

prevent metal to metal contact during corrosion studies

4 Stirring speed Dynamic, at least 300 rpm

5 Controller PID Control, Ramp & Soak Programming, Motor Speed Control, and Data logging with

Software

6 Safety All standard safety features including Rupture disc, Pressure safety valves, temperature

safety switch

7 Computer system A compatible computer system with to support the equipment:

OS: as per the compatibility

Monitor: 17” colour (TFT)

Hard disc: 500 GB

Processor: i5

8 Accessories Strip coupons:

20 carbon steel strip coupon: (W x L x T) = (1/2" x 3" x 1/16")

20 SS316L strip coupon: (W x L x T) = (1/2" x 3" x 1/16")

The strip coupons must have a hole at the top to lock it with the coupon holder mentioned

in equipment specification with the help of ceramic screws and washers

10 Mandatory Spares a) Spares for smooth operation for a period of 2 years to be provided

b) Fuses

c) Gaskets

d) Ceramic screws and washers to fix the metallic coupons with coupon holder

e) Tool Kit for day to day operation

9 Warranty for the

unit

a) Warranty period of 24 months from the date of installation

b) In case of breakdown during the warranty period, a competent service engineer of the

supplier should make as many visits as are necessary to rectify the instrument

c) BPCL will not bear any extra cost such as hardware replacement, service engineer

visit charges / travel cost after purchase of equipment, during the warranty period (include

all these costs in the equipment cost)

d) The supplier should provide any spares required for making the instrument operational

during warranty

11 Operational &

Installation Manual

Hard Copy

3 hard copies to be provided

12 Operational &

Installation Manual

CD/DVD format

One CD/DVD set to be provided

Page 13: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SECTION-4

TECHNICAL DEVIATION FORM

Page 14: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

TECHNICAL DEVIATION FORM

CRFQ NO: 1000278876 E TENDER SYSTEM ID: 23642 Name of vendor: Schedule of Deviations in reference to BPCL SPECIFICATIONS 1. Vendor may give here a consolidated list of technical deviations for all sections of the

SPECIFICATIONS, which for an appropriate offer is considered unavoidable by him. 2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY

and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be deemed to be

fully complied by the vendor 5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall constitute the

contract requirements for the award of job to the vendor. 6. BPCL reserves the right to reject the offer based on the deviations.

Sr. No.

Page No.

Clause No. Requirement of the SPECIFICATIONS

Deviations to the SPECIFICATIONS

Remarks

1 2 3 4 5 6

Vendor : Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

Page 15: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SECTION 5

SPECIAL PURCHASE CONDITIONS

Page 16: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SPECIAL PURCHASE CONDITIONS FOR INDIAN BIDDERS

S NO INSTRUCTIONS VENDOR'S ACTION RESPONSE

1.0

Indicate Despatch point

TO SPECIFY

1.1 Confirm that the Prices shall be FIRM till complete execution of the order and shall not be subject to variation on any account. Please confirm that the prices quoted in the price bid are inclusive of packing and forwarding charges

TO NOTE AND CONFIRM TO CONFIRM

1.2 Your quoted prices for SUPPLY shall be inclusive of Installation, Demonstration/Commissioning and Training Charges as per detailed technical specification. AMC Charges quoted shall be taken into consideration for evaluation purpose.

TO NOTE AND CONFIRM TO NOTE

1.3 TAXES & DUTIES

1.3.1 DUTY EXEMPTION: EXEMPTION OF EXCISE DUTY / CUSTOMS DUTY / VALUE ADDED TAX(VAT) ETC ARE AVAILABLE FOR CORPORATE RESEARCH & DEVELOPMENT CENTRE (CRDC). CORPORATE RESEARCH & DEVELOPMENT CENTRE (CRDC) IS ELIGIBLE TO AVAIL CENVAT ON EXCISE DUTY/ COUNTER VAILING DUTY (CVD), ADDITIONAL DUTY, VALUE ADDED TAX (VAT) ETC. OUR CORPORATE RESEARCH & DEVELOPMENT CENTRE (CRDC) HAS BEEN RECOGNIZED BY DEPARTMENT OF SCIENTIFIC AND INDUSTRIAL RESEARCH (DSIR), MINISTRY OF SCIENCE AND TECHNOLOGY, GOVERNMENT OF INDIA. AS PART OF THIS RECOGNITION FOR IMPORT GOODS OUR R&D HAS BEEN EXEMPTED FROM WHOLE OF CUSTOMS DUTY INCLUDING CVD AS PER NOTIFICATION NO.24/2007 DATED 01.03.2007. VENDORS ARE REQUESTED TO SUBMIT THE QUOTATION ACCORDINGLY

TO NOTE,CONFIRM & SPECIFY

1.3.2 Indicate the Tariff Number of the offered Item/s

TO SPECIFY

1.3.5 Prices quoted shall exclude transit insurance charges as the same shall be arranged by BPCL.

TO NOTE AND CONFIRM

1.4 TRANSPORTATION

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CRFQ 1000278876 E-Tender System ID – 23642

1.4.1 The scope of the vendor includes transportation of all the supplied items to BPCL CRDC Greater NOIDA on Door Delivery basis by Road. Vendor to confirm acceptance. Please confirm and also confirm that the same is quoted as percentage of the FOT despatch point price in the format for taxes and duties.

TO NOTE AND CONFIRM

1.4.2 In cases bidder is paying any service tax on goods dispatched on freight paid basis, bidder is requested to specify the approximate service tax amount on freight separately. This amount would be considered as reduction in quoted price(landed price) while evaluating the bids, subject to the following:

TO NOTE AND CONFIRM

1.4.3 Deduction would be to the extent of cenvat credit service tax available.

TO NOTE AND CONFIRM

1.4.4 Bidder to confirm that Invoice in which freight is claimed will show this service tax amount separately and also will mention the service tax registration number (of the bidder) under which this service tax is paid to the Govt

TO NOTE AND CONFIRM

1.4.5 While releasing payment after award of the order, the service tax amount as mentioned would be paid only if invoice showing the said amount and service tax registration number is made available by the bidder

TO NOTE AND CONFIRM

1.4.6 C Form shall not be issued by BPCL. Bidder to confirm that they have indicated the sales tax if applicable) in percentage without C Form in the format for providing freight, taxes and duties

TO NOTE AND CONFIRM

1.5 DELIVERY PERIOD

1.5.1 All the supplies as per the tender shall be delivered at site within 10 weeks from the date of FOA/CONTRACT ORDER. The receipt of the equipment at site shall be considered as Delivery date for calculation of Price reduction for delay.

TO NOTE AND CONFIRM

1.5.2 Owner reserves the right for rejecting the offer/offers not meeting the above delivery period.

TO NOTE AND CONFIRM

1.5.3 In case vendor is ready to provide the items earlier than the above desired period, vendor to indicate the earliest delivery period

TO NOTE AND PROVIDE

1.6 VALIDITY

1.6.1 Confirm quoted prices are valid for acceptance up to 120 days from the final due date / extended due date of RFQ.

TO NOTE AND CONFIRM

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CRFQ 1000278876 E-Tender System ID – 23642

1.6.2 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event, the offer is liable to be rejected

TO NOTE AND CONFIRM

1.7 PERFORMANCE BANK GUARANTEE

1.7.1 Confirm that you will furnish performance guarantee bond for 10% of supply order value by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached.

TO NOTE AND CONFIRM

1.7.2 The PBG should be valid for a period of 24 months from the date of supply (Guarantee period of 18 months from the date of supply + 6 months claim lodging period) or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to us directly by your Banker.

TO NOTE AND CONFIRM

1.7.3 In case submission of PBG is not accepted by the vendor, their offer will be liable for rejection.

TO NOTE AND CONFIRM

1.8 PART ORDER

1.8.1 Part order shall be accepted without any stipulation of minimum order value/ quantity. (However individual quantities will not be split)

TO NOTE AND CONFIRM

1.8.2 In case of part order all lumpsum charges quoted extra if any viz. Documentation, testing, packing, other charges etc., can be considered on prorata value basis. Confirm compliance.

TO NOTE AND CONFIRM

1.8.3 Repeat Order- Vendor to confirm acceptance of repeat order within 12 months from the date of basic P.O

TO NOTE AND CONFIRM

1.9 PRICE REDUCTION SCHEDULE

1.9.1 Acceptance to price reduction for delay in delivery beyond contractually agreed schedule @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value as per Clause No. 20 of BPCL’s GPC.

TO NOTE AND CONFIRM

1.9.2 In case this point is not accepted by the vendor, loading shall be done as per Clause 1.11.1

TO NOTE AND CONFIRM

1.10 PAYMENT TERMS-LOCAL SUPPLY

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CRFQ 1000278876 E-Tender System ID – 23642

1.10.1 Payment will be made through NEFT, on submission of Invoice, Packing list and LR i) 80% of the value of equipment against Receipt of Material at BPCL Site within 15 days. ii) Balance 20% of the value of equipment against satisfactory installation and commissioning of the equipment and on submission of 10% Performance Bank guarantee (PBG).

TO NOTE AND CONFIRM

1.10.2 Bank charges shall be to respective Accounts TO NOTE AND CONFIRM

1.11 LOADING CRITERIA FOR COMMERCIAL DEVIATION

Deviation on Price Reduction for Delayed Deliveries (Considering GPC clause of 0.5% per week of delay- max 5% total order value) :

1.11.1 In case the vendor does not accept the delayed delivery clause or take exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5% on the total order value or the differential % not agreed by the supplier

TO NOTE AND CONFIRM

1.11.2 Price evaluation will be done overall landed cost basis as per the special conditions of the contract provided

TO NOTE AND CONFIRM

1.12 GENERAL

1.12.1 Confirm acceptance of BPCL’s `General Purchase Conditions’, holiday listing policy & Special Terms and Conditions in toto.

TO NOTE AND CONFIRM

1.12.2 Indicate relationship with any of our Directors. TO SPECIFY

1.12.3 Please confirm you have not been banned or delisted/holiday listed by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. The declaration of holiday listing is to be signed and submitted along with unpriced bid

TO NOTE AND CONFIRM TO CONFIRM SUBMISSION

1.12.4 You are requested to furnish the following information for e-payment: a) Name of the vendor/contractor party b) Account No. of the party c) Bank & Branch Name where the above account is maintained d) Type of account (current/saving/cash credit A/c) e) Branch code of the above bank branch f) The 9 digit MICR code of the above branch (with is printed in the cheques issued by the Branch available with the A/c holder

TO SPECIFY

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CRFQ 1000278876 E-Tender System ID – 23642

1.12.5 If the items are covered under DGS&D rate contract, confirm that a copy of rate contract is enclosed with your offer.

TO NOTE AND CONFIRM

1.12.6 If you are registered under MSE (Micro and Small Enterprises) please provide the certificate towards the same

TO NOTE AND CONFIRM AND PROVIDE SUPPORTING DOCUMENTS

1.12.7 Confirm whether you are registered under MSE (Micro and Small Enterprises)

TO CONFIRM

1.12.8 Bidders claiming purchase preference as MSE need to submit the following documents: a. Notarized copy of all the pages of the EM-II certificate issued by the appropriate authorities mentioned in the Public procurement policy of MSEs-2012. b. Vendors’ declaration on a duly notarized Rs.100 stamp paper stating that, in the event of award of contract, all the ordered supplies shall be made from the unit for which MSE certificate has been submitted.

TO CONFIRM SUBMISSION

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CRFQ 1000278876 E-Tender System ID – 23642

SPECIAL PURCHASE CONDITIONS FOR NON INDIAN BIDDERS

SNO INSTRUCTIONS VENDOR'S ACTION RESPONSE 1.0 Confirm that you have quoted firm prices on Ex

works basis in the price bid for imported supplies. TO CONFIRM

1.1 All FCA Charges/ Inland transportation to FCA Airport of despatch shall be quoted as percentage of the Ex works price in the format for Taxes,duties and freight – Non-Indian Bidders Your quoted prices for SUPPLY shall be inclusive of Installation, Demonstration/Commissioning and Training Charges as per detailed technical specification. AMC Charges quoted shall be taken into consideration for evaluation purpose.

TO CONFIRM TO NOTE AND CONFIRM TO NOTE

1.2 Indicate International Airport of Exit TO SPECIFY

1.3 Confirm that the firm air freight charges (including all service charges) has been quoted as percentage of the Ex works price for Air transportation to Mumbai/Delhi airport in the format for Taxes, duties and freight - Imported supply and this freight charges shall remain firm throughout the currency of the contract.

TO NOTE AND CONFIRM

1.4 BPCL reserves the option to place order on FCA or on CFR basis during the currency of the contract. Confirm acceptance.

TO NOTE AND CONFIRM

1.5 Service charges to shipping/forwarding agencies shall be borne by the vendor if order is converted on CFR basis.

TO NOTE AND CONFIRM

1.6 Prices quoted must exclude transit insurance charges from FCA airport as the same shall be arranged by the Purchaser. However, transit insurance charges for inland transit up to FCA airport of exit must be included by you in your prices.

TO NOTE AND CONFIRM

1.6 TAXES & DUTIES

1.6.1 All taxes, duties and levies of any kind payable upto FCA airport of exit shall be borne by you. Confirm compliance.

TO NOTE AND CONFIRM

1.6.2 Export permit/license if required shall be Bidder’s responsibility & any expenditure towards same will be borne by you. Confirm compliance.

TO NOTE AND CONFIRM

1.7 DELIVERY PERIOD

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CRFQ 1000278876 E-Tender System ID – 23642

1.7.1 In case of order on FCA Basis, the FCA delivery period for all imported supplies shall be within 10 weeks from the date of FOA /LOA/ Contract Order.

TO NOTE AND CONFIRM

1.7.2 In case the order is converted to CFR basis, delivery period for supplies at Mumbai/Delhi airport for all imported supplies shall be not later than 14 weeks from the date of FOA / Contract Order. The receipt of the supplies at Mumbai/ Delhi airport shall be considered as Delivery date for calculation of Price reduction for delay.

TO NOTE AND CONFIRM

1.7.3 Owner reserves the right for rejecting the offer/offers not meeting the above delivery period

TO NOTE AND CONFIRM

1.7.4 In case vendor is ready to provide the items earlier than the above desired period, vendor to indicate the earliest delivery period

TO NOTE AND PROVIDE

1.7.5 Furnish Country of origin from where the goods have been offered.

TO SPECIFY

1.7.6 Certificate for Country of Origin shall accompany the shipping documents

TO NOTE AND CONFIRM

1.8 CURRENCY OF QUOTE

1.8.1 Furnish the currency of quote. TO SPECIFY

1.8.2 Change in currency once quoted will not be allowed. Confirm compliance.

TO NOTE AND CONFIRM

1.8.3 The offer for imported supplies shall be either in USD or Euro Currency only.

TO NOTE AND CONFIRM

1.9 VALIDITY

1.9.1 Confirm quoted prices are valid for acceptance up to up to 120 days from the final due date / extended due date of RFQ.

TO NOTE AND CONFIRM

1.9.2 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event, the offer is liable to be rejected

TO NOTE AND CONFIRM

1.10 CONSIGNMENT DETAILS

1.10.1 Indicate shipping weight (net and gross) & volume of the consignment.

TO SPECIFY

1.10.2 Vendor to provide Customs Tariff Number (BTN Number) of the supplies.

TO SPECIFY

1.11 PERFORMANCE BANK GUARANTEE

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CRFQ 1000278876 E-Tender System ID – 23642

1.11.1 Confirm that you will furnish performance guarantee bond for 10% of order value by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached.

TO NOTE AND CONFIRM

1.11.2 The PBG should be valid for a period of 24 months from the date of supply (Guarantee period of 18 months from the date of supply + 6 months claim lodging period) or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to us directly by your Banker.

TO NOTE AND CONFIRM

1.11.3 In case PBG is not accepted by the vendor, the offer will be liable for rejection.

TO NOTE AND CONFIRM

1.11.4 Confirm quoted prices shall remain firm and fixed till complete execution of order. Price Variation shall not be considered on any account. Confirm compliance.

TO NOTE AND CONFIRM

1.12 PART ORDER

1.12.1 Confirm acceptance of part order without any stipulation of minimum order value/ quantity. (However individual quantities will not be split)

TO NOTE AND CONFIRM

1.12.2 In case of part order confirm all lumpsum charges quoted extra if any viz. Documentation, testing,packing, crating, handling, FCA charges etc., can be considered on prorata value basis. Confirm compliance.

TO NOTE AND CONFIRM

1.12.3 Repeat Order- Vendor to confirm acceptance of repeat order within 12 months from the date of basic P.O

TO NOTE AND CONFIRM

1.13 PRICE REDUCTION SCHEDULE

1.13.1 Acceptance to price reduction for delay in delivery beyond contractually agreed schedule @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value as per Clause No. 20 of BPCL’s GPC.

TO NOTE AND CONFIRM

1.13.2 In case this point is not accepted by the vendor, loading shall be done as per Clause 1.16.1

TO NOTE AND CONFIRM

1.14 PAYMENT TERMS

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CRFQ 1000278876 E-Tender System ID – 23642

1.14.1 For Supply-Terms of payment: Payment will be made on submission of non negotiable documents (Invoice, Packing list and Airway Bill ) directly to BPCL OR payment by CAD (Cash against Documents) OR Payment by Letter of Credit. However payment will be made in two parts as below: i) 80% of the value of equipment against shipping documents. ii) Balance 20% of the value of equipment by TT against satisfactory installation and commissioning of the equipment and on submission of 10% value of PBG.

TO NOTE AND CONFIRM. VENDORS TO CONFIRM WHETHER THEY CONFIRM LC OR CAD.

1.14.2 BPCL will not establish LC for value below USD 5,000.00. Preferred payment terms are CAD/TT. However in case of payment by LC, all foreign banker charges will be to the account of beneficiary only.

TO NOTE AND CONFIRM. VENDORS TO CONFIRM WHETHER THEY CONFIRM LC OR CAD.

1.14.3 Please note that in the event of delay in delivery, payment shall be released after making price reduction from your bills and relevant clause in this respect shall be inserted in L/C

TO NOTE AND CONFIRM

1.14.4 Bidder to provide the bank details, Swift code etc for the above purposes along with the unpriced part of the bid.

TO SPECIFY

1.14.5 Vendor to confirm that Duties in India is not included in the price and shall be borne by BPCL and that overseas is included in the price.

TO NOTE AND CONFIRM

1.14.6 Confirm all taxes, duties and levies of any kind payable upto port of shipment shall be borne by supplier

TO NOTE AND CONFIRM

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CRFQ 1000278876 E-Tender System ID – 23642

1.14.7 TAXES, DUTIES AND LEVIES IN FOREIGN COUNTRIES-The BIDDER / CONTRACTOR shall accept full and exclusive liability at his own cost for the payment of any and all taxes, duties, cesses and levies howsoever designated, as are payable to any government, local or statutory authority in any country other than India as are now in force or as are hereafter imposed, increased or modified and as are payable by BIDDER / CONTRACTOR, his agents, Sub-Contractors and its/ their respective employees for or in relation to the performance of this Contract. The BIDDER / CONTRACTOR shall be deemed to have been fully informed with respect to all such liabilities and considered and included the same in its bid and the Contract Price shall not be varied in any way on this account

TO NOTE AND CONFIRM

1.14.8 Bidder to confirm that bank charges at respective ends shall be respective accounts. However LC amendment charges due to reasons attributable to bidder shall be borne by the bidder.

TO NOTE AND CONFIRM

1.14.9 In case vendor insists for Confirmed LC, confirmation charges are to be borne by the vendor.

TO NOTE AND CONFIRM

1.15 EVALUATION CRITERIA

1.15.1 Quoted prices in foreign currency shall be considered for evaluation. Exchange rate as per SBI TT Selling rate on the previous working day to the date of opening of the price bid shall be considered for conversion of the offer to INR for comparison and evaluation of the quotes.

TO NOTE AND CONFIRM

1.15.2 Price evaluation will be done overall landed cost basis as per the special conditions of the contract provided

TO NOTE AND CONFIRM

1.16 LOADING CRITERIA FOR COMMERCIAL DEVIATION

Deviation on Price Reduction for Delayed Deliveries (Considering GPC clause of 0.5% per week of delay- max 5% total order value) :

1.16.1 In case the vendor does not accept the delayed delivery clause or take exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5% on the total order value or the differential % not agreed by the supplier

TO NOTE AND CONFIRM

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CRFQ 1000278876 E-Tender System ID – 23642

1.17 GENERAL

1.17.1 Confirm acceptance of BPCL’s `General Purchase Conditions’, holiday listing policy & Special Terms and Conditions in toto.

TO NOTE AND CONFIRM

1.17.2 Indicate relationship with any of our Directors. TO SPECIFY

1.17.3 Please confirm you have not been banned or delisted/holiday listed by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. The declaration of holiday listing is to be signed and submitted along with unpriced bid

TO NOTE AND CONFIRM TO CONFIRM SUBMISSION

1.18 INDIAN AGENT

1.18.1 Confirm if Indian agent is involved. Please specify the name and details of the Indian agent.

TO NOTE,CONFIRM & SPECIFY

1.18.2 The commission payable to Indian agents, if any, in Indian Rupees in terms of agreement (enclosing the copy of the same) shall be paid as per government guidelines prevailing for such payments

TO NOTE AND CONFIRM

1.18.3 The commission to be paid to Indian agents shall be made in Indian Rupees only based on the exchange rate prevailing on the day of price bid opening and would not be subject to exchange rate variation.

TO NOTE AND CONFIRM

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CRFQ 1000278876 E-Tender System ID – 23642

1.18.4 The tenderers should also furnish the following particulars of the Indian agents/associates/and/or the foreign firms. 1) Name & address of the Indian agent, if any. 2) Confirmation that the Indian agent is registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi (enclosing a copy of their valid registration certificate). 3) If your Indian agent is not registered with DGS&D, New Delhi, confirm that they will get themselves registered with them immediately and forward a copy of the same. 4) Agency commission payable, if any, shall be paid in Indian Rupees only after receipt of material at site subject to furnishing a valid Registration Certificate from DGS&D, New Delhi. 5) The precise relationship between the foreign manufacturer/ principals & their Indian Agents/Associate; 6) The mutual interests which the manufacturer/principals and the Indian agents/associates have in the business of each other. 7) Any payment which the agent/associate receives in India or abroad from the manufacturer/principal whether as a commission for the contract or as a general retainer fee 8) Indian agent’s Income Tax PAN. 9) The foreign supplier’s Income Tax PAN

TO SPECIFY

SEAL AND SIGNATURE OF BIDDER

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CRFQ 1000278876 E-Tender System ID – 23642

SECTION 6

FORM A – FORMAT FOR TAXES AND DUTIES

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CRFQ 1000278876 E-Tender System ID – 23642

FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC FOR LOCAL SUPPLY (INDIAN BIDDERS)

Vendor shall provide % rates against each item in response column. If any of the conditions are not

applicable vendor to specify Nil/NA

S No

Commercial conditions description Vendor's Action Vendor's response

Procurement of Autoclave system for corrosion studies for CRDC, Greater NOIDA

Service Tax (%) Vendor to specify

Excise Duty with Cess (%) Vendor to specify Nil being supplies to R&D- Vendor to

confirm

VAT (%) Vendor to specify

CST extra without C Form (%) Vendor to specify

Freight charges for door delivery

at CRDC, Noida (%)

Vendor to specify

Service Tax (%) on freight- (To be

indicated seperately)

Vendor to specify

Octroi (%) Vendor to specify

Any other charges/Taxes (%) Vendor to specify

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CRFQ 1000278876 E-Tender System ID – 23642

FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC FOR IMPORT SUPPLY (NON-INDIAN BIDDERS)

Vendor shall provide % rates against each item in response column. If any of the conditions are not

applicable vendor to specify Nil/NA

S No

Commercial conditions description Vendor's Action Vendor's response

Procurement of Autoclave system for corrosion studies for CRDC, Greater NOIDA

FCA Charges (% on Ex-Works

price)

Vendor to specify

Air Freight Charges (% on Ex-

Works price)

(Please indicate the airport of

discharge-Mumbai or Delhi)

Vendor to specify

Port handling charges (%) Shall be suitably loaded as per Guidelines

Custom clearance charges (%) Shall be suitably loaded as per Guidelines

Inland transportation to site

including service tax (%)

Shall be suitably loaded as per Guidelines

Any other charges/Taxes/Customs

duties (%)

Shall be suitably loaded as per Guidelines

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CRFQ 1000278876 E-Tender System ID – 23642

FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC FOR AMC (ANNUAL MAINTENANCE CHARGES)

Vendor shall provide % rates against each item in response column. If any of the conditions are not

applicable vendor to specify Nil/NA

S No

Commercial conditions description Vendor's Action Vendor's response

Procurement of Autoclave system for corrosion studies for CRDC, Greater NOIDA

Service Tax (%) as a percentage,

applicable on quoted AMC

charges

Vendor to specify

Note :

1. Indian bidders are required to indicate Service tax (in percentage) which will be

applicable on AMC charges.

2. Non-Indian bidders : Service tax is payable by BPCL directly to the tax authorities.

3. TDS (Tax Deducted at Source) :

a. Indian Bidders : TDS shall be deducted from the invoice value by BPCL and

necessary certificate shall be issued by BPCL.

b. Non-Indian Bidders : Witholding tax shall be deducted from the invoice value

by BPCL and necessary certificate shall be issued by BPCL.

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CRFQ 1000278876 E-Tender System ID – 23642

SECTION 7

GENERAL PURCHASE CONDITIONS (ATTACHED)

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CRFQ 1000278876 E-Tender System ID – 23642

SECTION 8

COMMERCIAL DEVIATION FORM

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CRFQ 1000278876 E-Tender System ID – 23642

COMMERCIAL DEVIATION FORM

Name of vendor: Schedule of Deviations in reference to COMMERCIAL TERMS AND CONDITIONS 1. Vendor may give here a consolidated list of Commercial deviations for all sections of the tender

document, which for an appropriate offer is considered unavoidable by him. 2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY

and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the COMMERCIAL TERMS AND CONDITIONS (not mentioned in this

form) shall be deemed to be fully complied by the PCMS vendor 5. Only the deviations listed herein, in conjunction with the COMMERCIAL TERMS AND

CONDITIONS, shall constitute the contract requirements for the award of job to the vendor. 6. BPCL reserves the right to reject the offer based on the deviations.

Sr. No.

Page No.

Clause No. Commercial terms and conditions

Deviations Remarks

1 2 3 4 5 6

VENDOR : Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

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CRFQ 1000278876 E-Tender System ID – 23642

SECTION 9

E-BIDDING INSTRUCTIONS

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CRFQ 1000278876 E-Tender System ID – 23642

INSTRUCTIONS TO BIDDERS ON E-TENDERING

1.0 GUIDELINE FOR E-PROCUREMENT SYSTEM:

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-

procurement system on https://bpcleproc.in. Bidders are advised to read the Instructions for

participating in the electronic tenders directly through internet (Bid Submission Manuals are

available on the above mentioned e-procurement site).

As a pre-requisite for participation in the tender, vendors are required to obtain a valid Digital

Signature Certificate of Class 3 (Signing and Encryption) and above as per Indian IT Act from

the licensed Certifying Authorities operating under the Root Certifying Authority of India

(RCIA), Controller of Certifying Authorities (CCA). The cost of obtaining the digital

certificate shall be borne by the tenderer. In case any tenderer so desires, he may contact our e-

procurement service provider M/s. E-procurement Technologies Ltd, Ahmedabad (Contact no.

079-40016868) for obtaining the digital signature certificate. Please note that generally, it takes

5 working days for obtaining a digital certificate after the submission of all required documents

/ fees. Non availability of Digital Certificate shall be considered as the vendor’s regret.

To participate on tenders hosted by BPCL on e-procurement site, bidders are required to have a

digital certificate and do “Enrollment” (Register on site) by creating one User Id on the above

site.

Bidders shall make their own arrangement for e-bidding. The Un-priced Technical Bids along

with all the copies of documents should be submitted in e-form only through BPCL e-

Procurement system. Before the bid is uploaded, the bid comprising of all attached documents

should be digitally signed using digital signatures issued by an acceptable Certifying Authority

(CA) in accordance with the Indian IT Act 2000. If any modifications are required to be made

to a document after attaching digital signatures, the digital signature shall again be attached to

the modified documents before uploading the same.

Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement

system. However if bidder intends to change the bid already entered may change / revise the

same on or before the last date and time of submission deadline. No bid can be submitted after

the last date and time of submission has reached. The system time (IST) that will be displayed

on e-Procurement web page shall be the time and no other time shall be taken into cognizance.

Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement

system well before the closing date and time of bid. No bid can be modified after the dead line

for submission of bids.

BPCL shall not be responsible in any way for failure on the part of the bidder to follow the

instructions. Further BPCL in any case will not be responsible for inability of the bidder in

participating in the event due to ignorance, failure in Internet connectivity or any other reason.

It is advised that the bidder uploads small sized documents preferably (up to 5 MB) at a time to

facilitate in easy uploading into e-Procurement site. BPCL does not take any responsibility in

Page 37: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

case of failure of the bidder to upload the documents within specified time of tender

submission.

Bidders are required to Login with their User ID & Password (along with Digital Certificate)

on e-tendering site (https://bpcleproc.in), then click on “Dashboard”, click on “Action” button

against required Tender, If the required tender number/ details are not available in the first

displayed page, then they can click on “more” button, for proceeding to next page(s). They

will get “Download files” as well as “Tender Common Forms” on the same page. For

participating in tender and for download Tender Documents, click on “Participate”. In the

same menu, one can upload the scanned, signed stamped documents in “Edit Bid Common

Forms”.

For downloading Java, please click on “Download JRE 6” on login page or more details about

Bidding steps. Also, “New User Instruction Manual” from log in page can be referred.

Bidders are required to save / store their bid documents for each item into their computers

before submitting their bid into e-tender.

2.0 CONTACT PERSONS:-

FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling or while

participating in this e-Tender, please E-Mail to the following E-Mail ID along with the

snapshots of the errors being faced to:

Email - [email protected]

(OR) Contact the following helpdesk numbers: All India +91 79 40016868.

Page 38: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SECTION - 10

PROFORMA OF DECLARATION OF HOLIDAY LISTING

Page 39: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

PROFORMA OF DECLARATION OF HOLIDAY LISTING

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern M/s. ______________

which is submitting the accompanying Bid / Tender nor any other concern in which I am a

proprietor nor in any partnership firm in which I am involved as a Managing Partner have been

placed on holiday list declared by Bharat Petroleum Corporation Limited or its Administrative

Ministry or any other Indian Government Public Sector Undertaking, except as indicated

below:

(Here given particulars of holiday listing and in absence thereof state “NIL”).

In the case of a Partnership Firm

We hereby declare that neither we, M/s. __________________ submitting the accompanying

Bid / Tender nor any partner involved in the management of the said firm either in his

individual capacity or as proprietor of any firm or concern have or has been placed on holiday

list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry or any

other Indian Government Public Sector Undertaking, except as indicated below:

(Here given particulars of holiday listing and in absence thereof state “NIL”).

In the case of Company

We hereby declared that we have not been placed on any holiday list declared by Bharat

Petroleum Corporation Limited or its Administrative Ministry or any other Indian Government

Public Sector Undertaking, except as indicated below:

(Here given particulars of holiday listing and in absence thereof state “NIL”).

It is understood that if this declaration is found to be false in any particular, Bharat Petroleum

Corporation Limited or its Administrative Ministry, shall have the right to reject my / our bid,

and, if the bid has resulted in a contract, the contract is liable to be terminated.

Place: ____________ Signature of the Bidder______________

Date: ____________ Name of the Signatory_______________

Page 40: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

CRFQ 1000278876 E-Tender System ID – 23642

SECTION - 11

POLICY OF HOLIDAY LISTING OF VENDORS IN BPCL (ATTACHED)

Page 41: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

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Page 42: TENDER FOR “Procurement of Autoclave system for …€¦ · Corporate R & D Centre, Greater NOIDA” ... Tushar Thorat, Sr. Manager, CRDC, ... BPCL reserves the right to extend

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