ESIC HOSPITAL. UDYOGAMANDALEMPLOYEES STATE INSURANCE CORPORATIONUDYOGAMANDAL P.O., ERNAKULAM, KERALA-683 501

Ph: 0484-2545632, 2545164, 2545114, 2545194 Fax : 0484 -2545734

Web site: www.esic.nic.in, E-mail: com

No.543-U. 1 6/l 2 I I 12013- pharmacy Dated:18.12.2013TENDERNOTICE

Sealed Tenders under TWo Bid System are invited from manufactures or authorizeddealers for procurement of Sutures and suture materials.

DurationItem Name EMD Amount(In Rupees)

Date ofSubmission of

Tender till1.00 PM

Opening Date at2.30 PM

and suture materials 73.Ot.2014

Issue of Tender Form:On any working day between l0.00AM-l.00PM upto 13.01.2014

The tender form can be obtained by hand from the office of ESIC Hospital,Udyogamandal, Ernakulam -683 501 on the payment Rs 100/- (One hundred only) in the form of Demand Draft in favour of "ESIC FundAccount No.l" payable at Kalarnassery. The tender document along with detailed specifications, terms &conditions can be downloaded from our website as given above. The vendors downloading the tender form fromthe website must submit the above mentioned Demand Draft of Rs 100/- (One hundred only) along with thetender.The undersigned reserves the right to reject any or all the tender(s)without assigning any reason(s) thereof.

a-MEDT.AL rhJ;{;-"f |i' /'s

13.01.2014

ESIC HOSPITAL, UDYOGAMANDALEMPLOYEES STATE INSURANCE CORPORATIONT]DYOGAMANDAL P.O.. ERI\AI(I]LAM. KERALA.683 5OI

Ph: M84-2545632, 2545164, 2545114. 2545794 Fax : 0484 -2545134

Web site: www.esic.nic.in, E-mail: ms-udyogamandalam@esic.nic.in,supdt.esishudl@gmail.com

No.543-U. I 6/l 2/ l/20 I 3- pharmacy Dated:18.12.2013TENDER

Medical superintendent inivites sealed tender for Sutures and suture materials in Two Bid system forformation of Rate Contract for the same for ESIC Hospital, Udyogamandal, Emakulam-683 501 for theDeriod 2013-2014.

Sl. No. NAME DURATION

I 73.0't.2014

The tender form can be obtained by hand from the office of ESIC Hospital, Udyogamandal,Ernakulam-683 501 on any working day between 10.00 A.M. to 1.00 P.M. up to 13.01.2014 on thepayment Rs l00l (One hundred only) in the form of Demand Draft in favour of "ESIC Fund AccountNo.l" payable at Kalamassery. The tender notice is also available at ESIC website mentioned above.The vendors downloading the tender form from the website must submit the above mentioned DemandDraft of Rs 1001 (One hundred only) along with the tender. The complete tenders along with abovementioned EMD in the form of Demand draft in favour of ESIC Fund A/c No.l, will be accepted til'lI .00 PM on above mentioned dates and will be ooened on the same dav at 2.30 PM.

The undersignedreasons(s) thereof.

reserves the right to reject any or all the tender (s) without assigning any

EMDAMOUNT(RUPEES)

Date ofSubmission ofTender till 1.00

EStC,t rrtr.n s' )!!t'

Opening Datear 2.30 PM

PM

Sutures and suturematerials

13.01.2014

ESIC Hospital, Udyogamandal,Emakulam-683 501

a\- r' /'' ''''Medical superint"nd"nt./

o llt l'!

4lF trttt*

TENDERFOR SUTURE AND SUTURE MATERIALSFOR THE PERIOD 2OI3.2OI4

MEDICAL SUPERINTENDENTESIC HOSPITAL, UDYOGAMANDAL,ERNAKULAM -683 501No.543-U. 1 6/l 2 I 1 12013- pharmacy

Subiect: Invitation to tender and Instructions to Tenderer.

Dated 18.12.2013

Note: The envelope containing the tender as well as subsequent communicationsshould be addressed and delivered to:MEDICAL SUPERINTENDENTESIC HOSPITAL,UDYOGAMANDAL,ERNAKULAM -683 501

All communications must be addressed to the officer named above by title onlyand not by name.

From :

MEDICAL SUPERINTENDENTESIC HOSPITAL,UDYOGAMANDAL,ERNAKULAM -683 501

ToM/s.

Dear Sir,

1. SIGNING OF TENDER:lndividuals signing tender or other documents connected with the contract specify:-(i) Whether signing as a "Sole Proprietor" of the firm or his attomey.(ii) Whether signing as a "Registered Active Partner" of the firm or his attorney.(iii) Whether signing for the firm "Per Procurationem."(iv) In the case of companies and firms registered under the Indian Partnership Act the capacity in

which signing,e.g. Secretary, Manageq Partner etc. or their attomey and produce copy of document, empowering himto do so, ifcalled upon to do so.

Note: In case of unregistered firms all the members or all attomeys duly authorised by all of them orthe Manager ofthe firm should sign the tender and subsequent documents.2. PERIOD FOR WHICH THE OFFER WILL REMAIN:

For a period ofOne year on the same terms and conditions after the award ofcontract.

,I"{L

i;t5lrtli,;". qualified by such vague and indefinite expression such as "subject to immediate

u...ii-.. ; ."t:ect to prioi sale" etc' will not be considered'

a;fiffi;;;;;J l"r, l. ".ip.r,rni,,r,o*n in the schedute inclusive of all packing and deliverv

charges. Refunds on u..oun oi rliu-ulf. packages (if any) are to be separately specified' Prices and

,"fuia rnu.t U. clearly shown in ltgures and words in Indian Currency'

(iii) Tenderers should clearly specify whether pdces quot€d are inclusive of VAT/sales tax and other

duties or whether such charges are extra. where no specific mention is made of VAT/sales tax or other

orices will be deemed to b" irrcluriu" of sales tax and other duties ' Under no circumstances rates will

be revised during the contract period'

4. TERMS OF DELIVER*Pleaseseepara5ofinstructionsupplementalso(Annexure-V).Thetenderershalldeliverthe

stores as F.O.R destination to the consignee in good order (of which, Medical superintendent, ESIC

Hospital,Udyogamandal, Ernakulam OiAf SOt ihult b" the sole judge) within the limits of time as

vr.al"ur',sup".int"ndent,ESlC Hospital,Udyogamandal, Ernakulam - 683 501, may deem reasonable

and specify and in such quantity or quantities as may from time to time be ordered by him'' gui if ttre delay ihall have arisen from any cause such as strikes, lock-out' fire accidents riots

etc. which the Medicai Superintendent, ESIC Hospital,Udyogamandal, Emakulam - 683 501 may admit

as- reasonable ground for further time, Medical Superintendent, may allow such additional time

required by circumstances of the case.

5. SAMPLES:Please see para 25 of instruction supplement also(Annexure-V)

Samples ofwhat you offer to supply should not be less than the quantity necessary for test given

in the speciircations (if any) or in the schedule of tender. Each sample should have a card affixed to it.

Samples submitted should bear the following information.a) Your Name and addressb) Tender Numberc) Date of Opening oftendetd) ltem Number against which tendered.

e) Any other description, ifnecessary written in it. Samples received later are liable to be ignored.

6. INSPECTION OF STORES:Supplies will be accepted subject to inspection by concemed or his agent. Any defect found in

the material will render the supplies open to rejection and decision of the Medical Superintendent,

ESIC Hospital,Udyogamandal, Emakulam - 683 501, will be hnal and legally binding. The rejected

store will be retumed to the suppliers at their risk and cost.

7. Medical Superintendent, ESIC Hospital,Udyogamandal, Emakulam - 683 501 does not pledge

himself to accept the lowest or any tender and reserves the right of accepting the whole or any part ofthe tender.Acceptance oftender by competent authority will be communicated by a letter ofacceptance.

Yours faithfully,

t)

Medical Superintendent

ANNEXURE-IGENERAL CONDITION CONTRACT

I. DEFINITIONS:ln the interpretation of the contract and the general and /or special condition goveming it, unless thecontext otherwise requires:-(a) The term'Contract shall mean the invitation to tender, the instructions to tenderer acceptance ofthetender schedule, particulars" hereinafter defined and those general andspecial conditions that may be added.(b) The term "Contractor" shall mean the person, firm or Company with whom the order for supply isplaced and shall deem to include the contractor's successor (approved by thepurchaser) representatives, heirs, executors and administrators unless excluded by the contract.(c) 'Contract price' shall mean the sum accepted or the sum calculated in accordance with the pricesaccepted by or on behalf or of the purchaser.(d) The term "delivery" shall mean delivery by the dates specified in the acceptance of tender of storeswhich or found acceptable by the Inspector and not the submission of stores which or not of requirestandard or which are not delivered by due dates.(e) The term "Corporation" shall means the Employees" State Insurance Corporation.(l) the term Medical Superintendent, ESIC Hospital,Udyogamandal, Emakulam 683 501 and anyother officer authorised for the time being in the administration of ESI Corporation and any otherofficer authorised for the time being to execute contract relating to the purchase and supply ofstores onbehalf of the purchaser.(g) The term "Purchaser" shall mean purchaser or purchasers named in the schedule to tender, his ortheir successors or assignees.(h) The term "Inspector" shall mean any person nominated by or on behalf of the purchaser to inspectsupplies, stores etc. under the contract or his duly authorised agent.(i) The term "Particulars" shall mean the following:-(a) Sealed pattems denoting a pattem sealed and signed by the inspector.(b) Certified or a Sealed sample denoting a certifred copy ofthe sealed pattem of sample sealed by thePurchaser for guidance ofthe Inspector.(c) Proprietary make denoting the product of any individual.(d) Any other details goveming the manufacturer and/or supply as existing for the contract.(e) Specifi cations/Drawing.(fThe term "Store" shall mean what the contractor agrees to supply under the contract specified in theacceptance of tender.(g) The term "test" shall mean such test or tests as are prescribed by the specification or considerednecessary by the Inspector.2. Purpose ofthe contract and parties to the contract:-The parties to the contract which is for the supply by the Contractor to the purchase on the conditionsset forth in the contract, are the contractor and the purchaser named in the schedule to the tender.

3. Notice on behalf ofthe purchaser, in connection with the contract, may be given by any oflicerrefened to in clause I (f)ofAnnexure-I dealing with the contract.4. Authority ofperson signing document:A person signing the tender Form or any documents forming part of the contract on behalf of anothershall be deemed to warranty, that he has authority to bind such offer and if, onenquiry it appears that the person so, signing had no authority to do so, the Medical Superintendent,Hospital, Udyogamandal, Ernakulam- 683 501 may without prejudice to other Civil and criminalremedies cancel contract and held the signatory liable for all cost and damages.

3

5. Contract with rates subject to confirmation:When prices are quoted in contract as being subject to confirmation by the makers/ manufacturers, thesame will be referred to Medical Superintendent, for his acceptance. If supplies are made before suchconfirmation and acceptance except with the express consent of the Medical Superintendent, theContractor shall be paid at the price mentioned in the Contract.6. The Contractor is to be entirely responsible for the execution of the contract in all respects inaccordance with the terms and conditions as specified in the acceptance oftender and theschedule annexed there-to. Any approval which the Inspector may have given in respect of the stores,material or other particulars and the work of the workmanship involved in the contact (whether with orwithout test canied out by the contractor or the Inspector) shall not bind the purchaser and not-with-standing any approval or acceptance given by the Inspector, it shall be lawful for the consignee ofthestores on behalf of purchaser to reject the store on arrival at the destination if it is lound that the storessupplied by the contractor are not in conformity with the terms and conditions of the contract in allrespects.7. SUBLETTING OF CONTRACT:The Contractor shall not sublet, transfer or assign the contract or any part thereof without the writtenpermission ofthe Medical Superintendent. In the event ofthe contractor contravening this condition theMedical Superintendent, be entitled to place the contract elsewhere on the contractors account at hisrisk and the contractor shall be liable for any loss or damage with the Medical Superintendent ESIHospital, may sustain in consequence ofarising out ofsuch replacing ofthe contract.

8. ASSISTANCE TO CONTRACTOR:The Contractor shall not be entitled to assistance either in the procurement ofraw materials required lorthe fulfillment ofthe contract or in the securing oftransport facilities.

9. EARNEST MONEYPlease see para 7 ofthe Instruction Supplement also (Annexure-V)The tenderer shall have to deposit Eamest Money as per items quoted and Eamest Money indicated inschedule along with their tender failing which the tender is liable to be reiectedout rightly. In the event of withdrawal/revocation oftender before the date specified for acceptance. theEamest Money shall stand forefeited.

IO. SECURITY DEPOSIT:In case selected, EMD will be kept as security deposit.Please see para 3l of instruction supplement also(Annexure-V)SPECIFICATIONS ETC:(i) Generally the stores shall be ofthe best quality and workmanship and comply with the contract and

in all respects be to the satisfaction ofthe InsDector.(ii) In particular and without prejudice to the ioregoing condition and in addition thereto when tendersare called tbr in accordance with "Particulars" the contractor tender to supply in accordance with such"Particulars" shall be deemed to be an admission on his part that he has fuily acquinted himself with thedetails thereof and no claim on his part that which may arise on account of non examination orinsufficient examination of the particulars will in any circumstances be considered.(iii) The contractor shall supply the stores in accordance with the particulars (unless any deviation isauthorised as an exceptional case and expressly specified.(iv)When neither specification

_nor pattem is available to govem supply, the supply must be of quality,

material pattem and workmanship which the purchaser has agreed wiil Ue acceptiUie and contractor hasundertaken to supply. And when under these circumstances, contractor's sampies has been approved by

the Inspectors, the stores supplied must be equal in all respects to such sampl;.

ll. Packing :

(i) Responsibility for proper packing.The contractor will be held responsible for the stores being sufficiently and properly packed fortransport by rail so as to ensure their being free from loss or injury on arrival at their destination. Thepackaging ofthe stores will be done by and at the expense ofthe contractor.(ii) Free supply of Packing MaterialAII packing cases containers, packing and other similar materials shall be supplied free by thecontractor and same will not be returned unless otherwise stated in the Schedule thereto.(iii) Packing Note:Each batch or package shall contain a packaging note quoting specifically the name of the contractorthe acceptance of tender and or supply or repeat order number and date, the name of the purchaseorganisation who placed the contract, the designation ofthe stores and quantity contained in the sale orpackage.

12. INSPECTION AND REJECTION:To Reject stores submitted as not being in accordance with the particulars. Medical Superintendent orhis agent/lnspector may reject the whole consignment tendered for inspection ifafter inspection ofsuchportion thereof as he may decide in his discretion, he is satisfied that the consignment is unsatisfactory.If any stores are rejected as aforesaid than without prejudice to the foregoing provisioner, the MedicalSuperintendent shall be at liberty to(i) Allow the contractor to resubmit stores in replacement of those rejected within time specified byMedical Superintendent or the replacement without being entitled to any extra payment; or(ii) Buy the quantity of the stores rejected or other of similar nature elsewhere at the risk and cost of aContractor without affecting the contractor's liability as regards supply ofany further consignments dueunder the contract; or(iii)Terminate the contract and recover from the Contractor the loss, the Medical Superintendentthereby incurs.I J. Removal of Rejections:-(i) Any stores submitted for inspection and rejected by the Inspector must be removed by the contractorwithin fourteen days from the date ofreceipt of intimation ofrejection and it shall be the duty ofthecontractor to remove them accordingly. Such rejected stores,shall lie at the contractor risk from the re mentioned time, the Medical Superintendent shall have theright either to retum the rejected stores at the contractor's risk in such mode of transport as the Medical

Superintendent may select or to dispose ofsuch stores as he thinks fit at the contractor's risk and on hisaccount and to retain such portion ofthe proceeds as may be necessafy to cover any loss or expensesincurred by or on the behalf of the Medical Superintendent in connection with the said sale. Freight todestination shall be recoverable from the contractor at the Public Tariff Rate.(ii)Ifthc stores rejected are ofsuch a nature that its retum to the contractor or disposal by selling in themarket may result in any fraudulent practices and prejudicial to the interest ofthe ESI Scheme then theMedical Superintendent shall have the right without prejudice to his rights to recover damagesaccording to any other provision in this contract ofdispose ofsuch rejected stores by buming and thecontractor in that event shall have no right to claim any cost thereof.l4.Recovery of sums due:-

Whenever any claim for the payment of a sum of money arises out of or under this contractagainst the contractor the purchaser shall be entitled to recover ofsuch sum by appropriating, in part orwhole the security/eamest money deposited by the contractor, if a security/earnest money is takenagainst the contract. In the event of the security/earnest money being insufficient or if nosecurity/eamest money has been deposited by the contracto! then the balance or the total sum to berecoverable, as the case may be shall be deducted from any sum then due or which at any time

2

thereafter may become due to contractor under this or any other contract with the purchaser. Should

this sum not be sufficient to cover the full amount recoverable, the contractor shall pay to the purchaser

on demand the remaining balance due.

l5.Insolvency and Breach of Contract:The Medical Superintendent may at any time by notice in writing summarily terminate the

contract without compensation to the contractor in any ofthe following events' that is to say:-

(i) If the contractor being an individual or if firm, any partner in the contractor's firm, shall at any time

be ad judge insolvent or shall have a receiving order or orders for administration of his estate made

against him or shall take any proceedings for liquidation or composition under any insolvency Act for

the time being in force or shall make any conveyance or assignment of this effects or enter into any

arrangements or composition with his creditors or suspend payment or if the firm be dissolved under

Partnership Act, or(ii) If the contractor being a company shall pass a resolution or the courts shall make an order for the

liquidation ofthe affairs or a receiver or Manager on behalfofthe debenture

holder shall be appointed or circumstances shall have arisen which entitled the court or debenture

holders to appoint a receiver or Manager, or(iii) If the contractor commits any breach of this contract not herein specifically proved for:

Provided always that such determination shall not prejudice any right of action or remedy which shall

have accrued or shall accrue thereafter to the purchaser and provided also that the contractor shall be

liable to pay the purchaser for any extra expenditure he is thereby put to but shall not be entitled to any

gain on repurchased.

16. Arbitration :-In the event ofany question, dispute or difference arising under these conditions or any special

conditions of contract, or in connection with this contract, except as to any matter the decision of whichis specially provided for by these on the special conditions the same shall be referred to the sole

arbitration of the Medical Superintendent or some other person appointed by him. It will be noobjection that the arbitrator is a Govemment servant, that he had to deal with the matter to which the

contract relates for that is the course of his duties as a Govemment Servant he had expressed views on

all or any oithe arbitration dispute or difference. The award ofthe arbitrator shall be final and bindingon the parties to the contract. It is a term ofthe contract:-

(a) If the arbitrator be the Medical superintendent, Hospital,Udyogamandal, Emakulam - 683 501:(i) In the event of his being transfened or vacating his office by resignation or otherwise, it shall

be lawful or his successor in-offrce either to proceed with the referencehimself or to appoint another person as arbitrator: or

(ii) In the event of his becoming unable to act, for any reason it shall be lawful for MedicalSuperintendent(b) Ifthe arbitrator be a person appointed by the Medical Superintendent .

In the event of his dying, neglecting or refusing to act, being unable to act, for any reasons inshall be lawtul tbr the Medical Superintendent either to proceed with the reference himself or toappoint another person as arbitrator in place ofthe outgoing arbitrator.

It is further a term of this contract that no person other than the Director General, Employees"State Insurance Corporation or the person appointed by him should act as arbitrator and that, if for anyreason that is not possible, the matter is not to be referred to arbitrator at all.

Upon every and such reference, the assessment of the costs incidental to the reference andaward respectively shall be in the discretion ofthe arbitrator.

Subject as aforesaid the Arbitrator Act, 1940 and the rules thereunder and any statutorymodifrcations thereof for the time being in force shall be deemed to apply to the arbitrator proceedingsunder this clause.

'rFi

Work under the contract shall, if reasonable possible continue during the arbitration proceedingand no payment due to payable by the purchaser shall be withheld on account of proceedings:.".,"

The venue of arbitration shall be Kalamassery. ' iIn this clause the expression" the Director General, Employees' State Insurance CorporCtion

means the Medical Superintendent ESI Scheme for the time being and includes, is there be no ; MedicalSuperintendent the officer who is for the time being the administrative head of the Employees' StateInsurance Corporation,whether in addition or otherwise. -r

For the purpose ofthe contract including a6itrator proceedings thereunder, the Medical

Superintendent ESI Hospital shall be entitled to exercise all the rights and Powers of the purchaser.

7

ANNEXURE-II

To the Tender invitation:Special Instructions:

1. Tenderers are requested to submit their quotations on firm price basis.

2. price quoted should be for delivery F.O.R. Destination in Indian Currency and should be inclusive ofcharges such as forwarding packing etc. Tenders not complete in this respect are liable to be ignored.

3. The suppliers shall, wherever, called upon to do so give full information with reference to the

supplies in hand and shall also permit the Medical Superintendent or any other oflicer nominated by

him to inspect the premises of the tenderer at all reasonable times and shall give all assistance and

information as may be required by him in connection with the contract'

JUBIS.DIC'II9N:4. All questions, disputes or difference arising under or out ofor in connection with the contract, ifincluded shall be settled by sole Arbitration ofMedical superintendent,ESlC Hospital, Udyogamandal,

Ernakulam - 683 501 or a person appointed by him in this behalf'

INSPECTION AUTHORITY:

5. The Medical Superintendent or the Agent/Inspector nominated by him.

6. It may be noted that the unsuccessful tenderer will not be inlormed by the result ofhis tender.

b

DECLARATION FORM

TENDERERS MUST GTVE SPECIFICANSWERSAGAINST EACH OFTHEFOLLOWING OI,JESTION

l. Whether stores offered confirm to the particulars quoted in schedule "A". If not, details ofdeviation must be stated here.

2. (i) Brand(ii) Name and address of manufacturer(iii) Station of manufacture

3. Guarantee date by which delivery can be completed4. Whether sample submitted5. Stock in hand at present time consist of :

(a) Held by us ......................(b) Held by IWs. .............

over which we have secured an option

6. Here state specifically whether the price tendered by you is to the best ofyour knowledge and

beliefnot more than the price which is permissible for you to charge as

private purchaser for the same class and description of goods under the provision of any law for thetime being in force, ifnot, state the reasons and the margin profit included.7. Business name and constitution of tendering firm:

Is the firm registered under:

(i) The Indian Companies Act, 1913 ?

(ii) The Indian Partnership Act, 1932 ?

(iii) Any act,if not, who are owners ?

(Please give full names)

SIGNATUREDated the.....

I

It

AI{NEXI]RE-III

Forwarding letter ofthe firm

From

IO

MEDICAL SUPERINTENDENTESIC HOSPITAL, UDYOGAMANDALERNAKULAM, KERALA _ 683 501.

Sub: supply of sutures and suture materials at the quoted rate to Medical superintendentfor the period ofone year i.e. 2013-2014.

Sir,

M/s.I Ntle I aml are authorized signatories of

I/ we hereby undertake as follows:-I . Iiwe hereby undertake to supply Sutures and suture materials in areas specified by the Medicalsuperintendent, Hospital, Udyogamandal, Emakulam - 683 501 for the period ofone year at the ratesquoted by me/us and in the packing specified in the prescribed tender form, which is submittedherewith according to the instructions and the terms and conditions.2. The rates quoted against Sutures and suture materials by me/us in the tender are inclusive of allpacking charges, freight charges and duties payable during the contract period. However, ST/CST/VATcharges may be mentioned separately against each item.3. Necessary documents as required are enclosed herewith in the order in which they are mentioned.4. Samples of the quoted items will be submitted by eligible tenderer as and when informed byMEDICAL SUPERINTENDENT ESIC HoSPITAL,within 15 days from the date of issue of letrer inthe same serial order as quoted in tender for evaluation.5' I/we understand that security deposit submitted on entering into contract, is likely to be lorfeited inthe event oflapse on my/our part to comply with the terms and conditions ofthe tender and also on thesupplying drug/items of sub-standard quatity or ifproven to havefbllowed unscrupulous practices apart from the liability of penal action for violating the law of theland.6. I/we have carefully read and understood the terms and conditions to avoid any error, omission. I/weshall abide by these conditions. I/we will follow them verv scrupulouslv.7. Myiour firm has not been blacklisted by any other Gour institutioni Organizalion during the lastthree years.8. I/we also take cognizance of the fact that failure to fumish the information called for by theMedical superintendent or to comply with any requirements laid down under the conditions will beconsidered as disqualification and the tender by rejection on that account.9. I/we undertake to abide by the instructions issued by the Medical superintendenl10. In case of my supply declared substandard by any approved agency I/we am/are liable forappropriate action.

11. The rate quoted by me/us will not be higher than the rate quoted by me/us to any Govt.Institutior/agency with in State Of Kerala during the contract period.

lo

12. If aI any time during the execution of the contract, Vwe reduce the sale price or sell or offer to sellsuch stores, as are covered under the contract, to any person/organization, including any Department ofthe Kerala Govt. at a price lower than the price chargeable under tlte contract, I/we shall torthwithnotiry such reduction or sale or offer of sale to Medical superintendentand the price payable under thecontract for the store supplied after the date of coming into force ofsuch deduction or sale or offer shallstand correspondingly reduced. I/we hereby undertake to abide by the terms and conditions of thecontract modified from time to time and Vwe have signed all the papers of terms and conditions and

filled up prescribed Performa given along with the tender.

Yours faithfully,

(Signature of tenderer with stamp)

(Authorized Signatory)

II

ANNEXIJRE-IV

AUTHORITYLETTER

Date:...........................

(Authority letter to be issued by the manufacturer for appointing Distributor/Dealer/Agent etc.)

I/we the undersigned who is/are authorized signatory/signatories ofthe manufacturing firm N{/s.

Address

do

M/s.

Authorize

Address

to supply items/drugs/collect the orderyraise the bills for the items manufactured by me/us. I/we havenot authorized any other Distributor/Agents/Dealer etc. for this purpose.Vwe have gone through all the terms and conditions ofthe tender and will be binding on me/us and alsoon the Distributor/Dealer/Agent

M/s.

appointed by me/us during the whole contract pedod including extension period ofthe said contract.

Authorized signatory of the firm

(Rubber stamp)

hereby

ta

ANNEXURE-V

MEDICAL SI,JPERINTENDENTESIC HOSPITAL.

UDYOGAMANDAL. KERALA-6$ 5OT

INSTRUCTIONS SUPPLEMENT/ TERMS AND CONDITIONS FOR RATE CONTRACT FORPI,JRCHASE OF SUTT]RES AND SUTTJRE MATERIALS (20T3-2014)

Sub: Tender Enquiry-Rate Contract for supply of various Sutures and suture materials for ESICHospital,Udyogamandal, Emakulam - 683 501.

l. Sealed Tenders for Sutures and suture materials are invited in two bid system on behalf ofMedical superintendent for the formation of Annual Rate Contract (2013-2014) from Reputedfirms/Manuf,actureriAuthorized dealer(suppliers) for purchasing the Sutures and suturematerials as per specification detailed in (Annexure-A).

2. Tender document can be obtained from the office of Medical superintendent ESICHospital,Udyogamandal, Emakulam - 683 501 on any working day between 10.00AM to 1.00

PM upto . against the payment ofRs.100/- (Rs.One Hundred Only Non-refundable) in the formof Demand Draft in lavour of ESIC Fund Account-Nol Payable at Kalamassery. Tender formsare non-transferable.

3. Tender document can be downloaded from ESI Website www.esic.nic.in4. Those who are downloading the tender document from website should submit Rs. 1001(Rs.One

Hundred Only Non-refundable) in the form of Demand Draft in favour of ESIC Fund AccountNo.1 Payable at Kalamassery along with tender documents.

5. Sealed Tender Form (Covering Envelope) complete in all respect signed with stamp ofthe firmon each page should be dropped in the Tender Box kept in chamber of Medical Superintendent,ESIC Hospital,Udyogamandal, Emakulam - 683 501 on scheduled dates as per Table given

below.

Sl. No Date of I Opening Date

If

NAME

Sutures and suturematerials

DURATION EMDAMOUNT(RUPEES)

20000

Submission of at 2.30 PMTender till i.00

PM

I3"oi2014 f r:-Or.zor+

LThe tender will be opened at 2.30PM on the same day (TECHNICAL BID)as per list above. If date ofsubmission oftender is declared a holiday, tender will be opened on the next working day at same time.Tender received late will not be entertained.Tenderer/ Representative may attend the tender opening process.

6. Eamest Money is to be deposited through Demand Draft in favour of "ESIC fund Account No.1 ".7. The EMD deposited with earlier tenders will not be adjusted against this tender. Tenders

without EMD will not be entertained.8. The Rate Contract will be valid for one year from the date of finalisation of the tender,

9. The rates should be applicable for ESIC Hospital,Udyogamandal, Emakulam - 683 501

10. Government levies if any,may be mentioned separately.11. Tenderer must quote the rates strictly as per the given format(Hard Copy).

Tablel

t2 5 A 5 6 7 89 10 l1 t2SI ITEMNO NO

NAME MANUFACTOF URERITEM

MARKETED BYIFANY

SPECIFICATION IFAPPLI.

BRAND PACK UNIING T

RAIEINFIGURES IN RS.

RATE RAlIN NITWORDS RSIN RS.

l2.Tenderer must submit a copy of quoted rates in CD in Excel format and each field must betyped in only one cell/column and one line/row as per example given below. Deviation(cql no.14)means to specify ifthere is any change from our specification.

'3 4 5 6 7 89 10 l1 12 13 14NAME MANUFACTOF UR.ERITEM

MARKETED BYIFANY

SPECIFICATION IFAPPLI.

BRAND

PACKI UNINGT

RATEINFIGURES IN RS,

RATEINWORDSIN RS.

RATE{J TAX IN DEVIATNIT IN %O ION IFRS. j ANY/RE

MARKS

AAAAA I BBBB CCCCCCC 100 I 555.55't

5.56 4

xxxxx YYYYYYx

zzzzzzzz 100 I 444.44 4.44 12.5

i123isr -tirr -*oNO NO OF

ITE

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i3. Each page of the tender form should be numbered, all the papers in tender form must becompletely signed and stamped alongwith terms and conditions14. Tender should be typed. The rates should be quoted in figures as well as in words without anyoverwriting/cutting /erasing.IN CASE THERE IS ANY OVERWRITTING/ ERASING/ CUTTING AND ANY DISCREPENCYIN RATES IN WORDS AND FIGURES THE ITEM WILL NOT BE CONSIDERED.15. Telegraphic ltelex/fax/email/conditional/incomplete tenders will not be entertained and shall berejected outrightly.16. Tenderer must quote the rates strictly as per our list of items attached with the tender formmentioning the serial no. of item.17 . Deviation in terms and conditions in any form will not be acceptable at any stage.18' Tenderer must have experience of three years in this business which;hould be supported byundertaking on the non judicial stamp paper ofRs.l0/-as per enclosed format i.e. Annexure-vl19. Tenderer must have annual tumover of Rs.20 lacs(Rs twenty Lacs) or above.The tenderer mustsubmit fianancial report of last three financial years (i.e, 2009-2010,2010-2011,2011-2012 )i.e. the yearending on 31.03.2012 duly certified by Chartered Accountant. This report should include Balincesheet, Profit & Loss account.20' The tenderer should also submit an undertaking that the quoted items have not been & are notbeing supplied to any other organization at rates lower than being quoted here.21. The tenderer should submit an Undertaking that the firm is not blacklisted in any Govt.Organization/ Institution.22. Ail the tenderer i authorized dealers are required to submit original authority letter as perAnnexure IV. Photocopy will not be considered. The tender without authority/incomplere autho;ityletter will be a disqualification for the item quoted.(i) For Indigeneus items, sub-authorization will not be accepted.(iD For Imported items, company having the marketing rights can auhtorize distributor for supply ofitems. However further sub-authorization by authorised distributor will not be accepted. Necessarvauthorization documents should be attached.

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Itt

ii,',1,

^rr. The manufacturer should enclose their original product sheeU product list.

24. A Certified copy of Latest VAI receipt should be attached. VAT receipt of VAT paid upto30.11.2013 or thereafter will only be considered as the case may be.

25. Samples/Catalogs/Detailed Literature of the quoted items must be submitted by eligibld tendereras and when informed by this Hospital within 15 days from the date of issue of letter in the same

,serial order as quoted in tender for evaluation.

26. On receipt ofsupply order,the firm shall acknowledge the same. Ifno information is received,the firm shall be deemed to have agreed to supply within the stipulated period.27. The applicability of Sales Tax/Central Sales Tor/VAT may affect to some extent the rates finallyapproved under this rate contract and in such cases, order shall be placed to the firm at lowest ratesafter including goverment levies. While taking this step, the benefit ofconcession in rate ofsales taxavailable under Central Sales Tax or the State Sales Tax act or the rules lramed there under will betaken into account.28. Delivery period will be Six weeks from the date of placement of Supply Order.29. Life Period:- The items supplied having shelf life should not have passed more than halfofshelflife lrom the date ofmanufacturing at the time of supply.30. Ifthe successful tenderer fails to execute the supply order within the stipulatedperiod (6 weeks from the date of issue of supply order), penalty of 5% of the value of the ordercalculated at the contract rate per week or a part of a week will be levied. The maximum penalty iorlate supply shall not exceed 10% ofthe total value ofthe order/orders and if the order is not suppliedeven after two weeks then the items/goods will be procured from next higher bidder and the differencewill be recovered from subsequent bills/security money deposit. The cut ofdate ofdelivery period shallbe counted from the date of actual dispatch of supply orders to date of receipt of supplies at fordestination.lf part supply is done by the firm, risk purchase will be resorted to remaining quantitywhich has not been supplied. The extra expenditure involved in procuring

. the . supplies will be

recovered in full from the firm at the discretion of the competent authority. The risk purchase so

imposed will be payable by the firm or will be deducted from the incoming bill(s)/security money ofthe firm.31. Security Deposit:

In case selected, EMD will be kept as Security Deposit .

32. EMD of unsuccessful tenderer will be returned without any interest within one month after theaward of contract. The tenderer should enclose a pre-receipt to this as per Annexure"B".33. EMD/Security of successful tenderer will be returned without any interest on teceipt

of performance report lrom user departments after the expiry of rate contract.34. After opening of tender, there will be no conespondence between the tenderer and

the Medical superintendent till the tender is finalized.35. Supply order will be placed to tenderer/authorized dealer and supplies will be

accepted accordingly.36. Payment terms- Payment for the stores or for each delivery will be made to'thetenderer/authorized dealer on submission of bills subject to inspection and approvalby inspecting authority.37. All the disputes relating to this tender inquiry and Rate Contract shall be subject to theterritorial jurisdiction of courts at UDYOGAMANDAL only.38. Medical Superintendent reserves the right to accept or reject any or all the tenders withoutassigning any reason (s) thereof and have the right to place order on one or more firms.

t5

IMPORTANT:I. TENDER WILL BE IN TWO BID SYSTEM2. TENDER SHOULD BE SUBMITTED AS FOLLOWS:-(A) Technical Bid- Envelope "T"(B) Price Bid-Envelope "P"

Each bid is to be submitted in separate wax sealed envelope marked as "TECHNICAL BID",'pRIcEBID". Only those who qualifies in technical bid will be considered for price bid.

I . original render Documents duly signed and stamped by authorized signatory/ sign4toriesproperly serialized.(Amexure I to VI & annexure "A","B,, and ,,C").

2. EMD as per Sr. No.7 ofAnnexure-v. First, envelope containing EMD will be opened. If EMD isfound in order only then technical bid envelope will be considered.3. Covering letter clearly indicating the list ofenclosures4. VAT Receipt (up to 30.11.2013 or thereafter).5. Tumover report (including Balance Sheet, Profit & loss A/C) for the last three consecutive years i.e,2009 -201 0, 201 0 -201 1,20I 1-20 1 2 dully audited by Charrered accounranr.6. Experience certificate ofthree years As per Annexure-Vl-7. UNDERTAKING THAT FIRM IS NOT BLACK LISTED IN ANY GOVT.ORGANISATIONSiINSTITUTIONS.(ON LETTER HEAD)8. UNDERTAKING THAT TERMS AND CONDITIONS OF THE TENDER AR,E ACCEPTABLEIN COMPLETE.(ON LETTER HEAD)9. UNDERTAKING THAI THE QUOTED ITEMS HAVE NOT BEEN & ARE NOT BEINGSUPPLIED TO ANY OTHER ORGANISATION AT RATES LOWER THAN BEING QUOTEDHERE.(ON LETTER HEAD)IO. TECHNICAL BIDAND SUPPORTIVE DOCUMENTSI l. LIST OF ITEMS QUOTED WITH SPECIFICATION AS pER TABLE -I ofAnnexure-VLEAVING THE RATE COLUMN BLANK,ALONGWTH SOFT COPY OF THE SAME,(FLOPPY/CD)12. Authority letters of Manufacturer as per Annexure-IV13. Each of the documents should be properly serialled ,signed and stamped by tenderer.NOTE:-PLEASE NOTE THAT NO PzuCES SHALL BE INDICATED IN TECHNICAL BIDOTHERWISE THE TECHNICAL BID SHALL BE DISQUALIFIED/REJECTED.

ENVELOPE_"P"

PRICE BID AS PER TABLE-II of Annexure- v WITH ALL THE coLUMN FILLED FoR THE ITEMSQUOTED, ALONGWITH SOFT COPY OF SAME.(FLOPPY/CD) THE PRICES SHOULD BE INDICATEDIN WORDS AND FiGURES WITHOUT ANY OVERWRITING/ERASING/ CUTTING.IN CASE THERE ISANY O\TRWRITTING/ ERASING/CUTTING AND AI{Y DISCREPENCY IN RATES IN WORDS ANDFIGURES THE ITEM WILL NOT BE CONSIDERED.

COVERING ENVELOPE-

- ALL THE ABOVE MENTIONED WAX SEALED ENVELOPES ('T' &'P) MUST BE KEPT INTHIS SEALED ENVELOPE ALONG WITH EMD ENVELOPE.THIS SEALED ENVELOPECLEARLY EARMARKED "ESIC TENDER FOR SUTURES AND SUTURE MATERIALSSHOULD BE DROPPED IN THE TENDER BOX ON/BEFORE SPECIFIED DATE ,TIME ANDVENUE.PLEASE NOTE THAT TENDER FOR EACH GROUP SHO{JLD BE PUT IN SEPERATE

ENVELOPES.

tb

I

-n3.!@- LAST DATE OF SUBMITTING THE TENDER up to 1.00PM as per table given below:

OPENING OFTENDERat 2.30 PM as oer table siv€n below:

Sl. No.GROUPNO.AND

NAMEDURATION EMD

AMOUNT(RTJPEES)

Date ofSubmission ofTender till 1.00

PM

Opening Dateat 2.30 PM

I Sutures and suturematerials

I year 20000 t3.07.2014 13.01.2014

. SUBMISSION/DEMONSTRATION OF SAMPLES /LITERATI.JRE BEFORE TECHNICALEVOLUTION COMMITTEE WILL BE INTIMATED TO ELIGIBLE TENDERERS.

NOTE: - ALL THE DOCUMENTS SHOULD BE IN SERIAL AS MENTIONED IN THE CHECKLIST.IFANY OF THE DOCUMENTS MENTIONEDABOVE IN THE CHECK LIST ISNOT ATTACHED BY THE TENDERER IN TECHNICAL BID. THE TENDER SHALL BESUMMARILY REJECTED.

Medical superintendent

l-7

tr.f ,

aANNEXT]RJ-YI

IJNDERTAKING

. UWe undersigned is /are authorized signatory/signatories of the firm lv{/s-..--------.

Date:..,

do here by undertake that

1. The firm is in this business since last tlree years.

2. If above information is found inconecUfalse at anv time the tender is liable to be reiected.

r8