tender no.mawasco/t001/2019-2020 provision ... - malindi … insurance tend… · has 11 board of...
TRANSCRIPT
MALINDI WATER AND SEWERAGE COMPANY LIMITED
(MAWASCO)
TENDER NO.MAWASCO/T001/2019-2020
PROVISION OF GENERAL INSURANCE
(BOTH MOTOR & NON MOTOR)
NEXT TO COUNTY ASSEMBLY OF KILIFI
P.O. BOX 410 – 80200 MALINDI, KENYA
TEL.: +254 42 21 - 31037
FAX.: +254 42 21 - 31206
EMAIL: [email protected]
Page 2 of 96
Table of Content
SECTION I ..............................................................................................................................................5
A. ................................................................................................................................. Form Of Tender 6
Price Schedule Form .......................................................................................................................8
SECTION II ............................................................................................................................................9
SCHEDULE OF REQUIREMENTS ................................................................................................9
SECTION III .....................................................................................11
DETAILS OF COVER ........................................................................11
SECTION IV .........................................................................................................................................77
GENERAL CONDITIONS OF CONTRACT ................................................................................78
Page 3 of 96
SECTION V ...........................................................................................................................................82
SPECIAL CONDITIONS OF CONTRACT ..................................................................................82
SECTION VI .........................................................................................................................................85
Error! Reference source not found. ........................................................ Error! Bookmark not defined.`
Contract Form
THIS AGREEMENT made the … day of …. 2019 between ……………………………… of
………….. (hereinafter called “the Procuring entity”) of the one part and ………………………………
[name of tenderer] of …………………………………………………[city and country of tenderer]
(hereinafter called “the tenderer”) of the other part:
WHEREAS the Procuring entity invited tenders for the Provision of Motor Insurance Policy covers and
has accepted tenders by the tenderer for the supply of the services in the sum of KShs.
……………………………………………………………………………………………… (hereinafter
called “the Contract Price”).
NOW THIS AGREEMENT WITNESSTH AS FOLLOWS:-
1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this
Agreement, viz:
(a) the Tender Form and the Price Schedule submitted by the tenderer;
(b) the Schedule of Requirements
(c) the Details of cover
Page 4 of 96
(d) the General Conditions of Contract
(e) the Special Conditions of Contract; and
(f) the Procuring entity’s Notification of Award
2. In consideration of the payments to be made by the Procuring entity to the tenderer as
hereinafter mentioned, the tenderer hereby covenants with the Procuring entity to provide
the Comprehensive Motorvehicle Insurance cover and to remedy defects therein in
conformity in all respects with the provisions of the Contract.
4. The Procuring entity hereby covenants to pay the tenderer in consideration of the provision of
the services and the remedying of defects therein, the Contract Price or such other sum as may
become payable under the provisions of the contract at the times and in the manner prescribed
by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with their respective laws the day and year first above written
Signed, sealed & Delivered by the said Procuring entity
..............................................……………….
Name
..............................................……………….
In the capacity of
..............................................………………. ………………………………
Name of the Procuring Entity Stamp
Signed, sealed & Delivered by the said Tenderer
..............................................……………….
Name
..............................................……………….
In the capacity of
..............................................………………. ………………………………
Name of the Tendering Entity Stamp
Page 5 of 96
In the presence of
..............................................……………….
Name
..............................................……………….
In the capacity of
..............................................………………. ………………………………
Name of the Witness Stamp
SECTION I
Form of Tender
Page 6 of 96
A. Form Of Tender
Date : …………………
To: Name and address of procuring entity :
..............................................……………….
..............................................……………….
..............................................……………….
..............................................……………….
Tender No.: ………………………………………………
Tender Name: …………………………………………..
Gentlemen and/or Ladies:-
1. Having examined the Tender documents including Addenda No. (Insert numbers) …….. the
receipt of which is hereby duly acknowledged, we the undersigned, offer to provide Insurance
Services under this tender in conformity with the said Tender document for the sum of Kenya
Shillings .……………………………………………..……
…………………………………………………………………………………………
[Figures] KShs. ………………………………….
Page 7 of 96
1. We undertake, if our Tender is accepted, to provide the Insurance Cover Services in accordance
with the conditions of the tender.
2. We agree to abide by this Tender for a period of ……………. [number] days from the date
fixed for Tender opening of the Instructions to
Tenderers, and it shall remain binding upon us and may be accepted at any time before the
expiration of that period.
4. This Tender, together with your written acceptance thereof and your notification of award, shall
constitute a Contract between us subject to the signing of the contract by both parties.
5. We understand that you are not bound to accept the lowest or any tender you may receive.
Dated this ……………………. day of ……………………… 2019
[Name & Signature] [In the capacity of]
Duly authorized to sign tender for and on behalf of
..............................................……………….
Named Company
..............................................……………….
of address
..............................................……………….
Physical address
..............................................……………….
Tel. No.
..............................................……………….
Fax No.
Page 8 of 96
..............................................……………….
Price Schedule Form
No.
Description of Insurance
Cover Insurer
Excess Fee Total Premiums
(KShs.)
1 Fire Insurance
2 Burglary Insurance
3 All Risks Insurance
4 Money Insurance
5 Public Liability Insurance
6 Group Personal Insurance
7
Work Injury Benefit Act
/GPA Combined
Page 9 of 96
8 Employers Liability
9 Fidelity Guarantee
Total
Note:
Total Amount should be inclusive of All applicable governing taxes in the above Insurance
Policy Covers in accordance to the Acts of the Laws of Kenya.
SECTION II
SCHEDULE OF REQUIREMENTS
Page 10 of 96
B. SCHEDULE OF REQUIREMENTS
General Description.
Malindi Water and Sewerage Company Ltd was incorporated on 24th August 2005 as a Limited
Company with Shareholders being Municipal Council and County Council of Malindi. The Company
has 11 Board of Directors representing different stakeholders in Malindi Area. The Company, which
was formed pursuant to the Water Sector reforms Act 2002, started its operations as a Water and
Sanitation Services Provider within Malindi District on 1st February 2006.
The Company now would like to be insured against various aspects and wishes to procure various
policies as hereunder,
1. Class I Fire insurance
2. Class II Burglary Insurance
3. Class III All Risks Insurance
4. Class IV Money Insurance
5. Class V Public Liability Insurance
6. Class VI Group Personal Insurance
7. Class VII Work Injury Benefits Act/GPA Combined
8. ClasssVIII Employer’s Liability
9. Class IX Fidelity Guarantee
The Business
All activities of the insured permitted by their Memorandum and Articles of Association including
activities associated with the provision and management of canteen, sports, social education and
welfare organization for the benefit of employees of the insured and first aid, medical, fire, ambulance
or similar services of the insured.
Page 11 of 96
The Insured
Malindi Water and Sewerage Company Ltd. and/ or Associated Subsidiary Companies.
Period.
1st July 2019 to 31st July 2020
Renewal Date - 1st July 2020 where applicable.
Schedule III.
Pre qualification Documents attached.
Schedule IV
The Insurer is invited to provide a Quotation for,
SECTION III
DETAILS OF COVER
Page 12 of 96
Page 13 of 96
CLASS I
FIRE INSURANCE
C. Details of Cover
1. CLASS I - FIRE INSURANCE.
CLASS POLICY: Fire Insurance
Interest and Sums Insured : 1. On furniture, fixtures and fittings
including Generator House machinery,
Equipment and all other contents not
otherwise insured belonging to the insured
or for which they are responsible whilst
contained in insured’s MAWASCO office premises.
KShs. 16,736,606.00
2. MAWASCO Buildings KShs. 25,195,104.00
3. On stock in trade (water metres, pipes,
fittings and all others pertaining
to the Insured’s Business).
KShs. 7,673,428.70
Total sum Insured KShs. 49,605,139.05
[As per attached Schedule - Attachment 1(a)]
Page 14 of 96
ATTACHMENT
1(A)
Page 15 of 96
2. CLASS II - BURGLARY INSURANCE
CLASS OF POLICY: Burglary Insurance
COVER Loss of or damage to the property insured resulting from
forcible or violent entry/exit from premises or part thereof.
Interest and Sums Insured : 1. On furniture, fixtures and fittings
including Generator House machinery,
Equipment and all other contents not
otherwise insured belonging to the insured
or for which they are responsible whilst
contained in insured’s MAWASCO office premises.
KShs. 16,736,606.00
2. On stock in trade (water metres, pipes,
fittings and all others pertaining to the
Insured’s Business).
KShs. 7,673,428.70
Total sum Insured KShs. 24,410,035.05
1st Loss Sum insured KShs. 8,136,678.35
[As per attached Schedule - Attachment 2(a)]
Page 16 of 96
ATTACHMENT
2(A)
Page 17 of 96
3. CLASS III - ALL RISKS INSURANCE
CLASS OF POLICY All Risks insurance
COVER All risks of loss or damage to property as described
hereunder:-
Interest and Sums Insured : (As per attached Schedule - Attachment – 3 (A) & 3 (B)
Sum Insured
Attachment (3A) KShs. 20,289,000.00
Attachment (3B) KShs. 1,209,086.00
Total sum Insured KShs. 21,498,521.00
1st Loss Sum insured KShs. 5,374,521.00
Page 18 of 96
ATTACHMENT 3
- (A) BULK WATER METERS,
FIRE HYDRANTS,
PRESSURE REGULATING VALVES & AIRVALVES
- (B) GENERAL EQUIPMENTS -
Page 19 of 96
4. CLASS IV - MONEY INSURANCE
CLASS OF POLICY Money Insurance
COVER Loss of money as declared in the circumstances and
situation defined.
Definition of money ; - Cash, Bank Notes, Currency
Notes, Cheques, Postal or Money Orders, Current Postage
and Revenue Stamps, NHIF Staff and Stamped Cards,
Foreign Currency and Unexpended Units in Franking
Machine
Interest and Sums Insured : (As per attached Schedule - Attachment – 4)
Page 20 of 96
ATTACHMENT 4
Page 21 of 96
SCHEDULE ATTACHING TO AND FORMING PART OF MONEY POLICY IN THE NAME
OF MALINDI WATER & SEWERAGE CO. LTD.
Item No. Description Sum Insured (KShs)
1. On money in transit
(including wages/salaries, reimbursements) 1,000,000/-
2. On money in premises during business hours 800,000/-
3. On money in locked drawers outside business hours 250,000/-
4. On loss of or damage to safes/cashboxes
i) Safe Box - (Cash) 200,000/-
5. Estimated Annual Carry 264,000,000/-
Page 22 of 96
5. CLASS V - PUBLIC LIABILITY INSURANCE
CLASS OF POLICY : Public liability Insurance
COVER Legal Liability in respect of accidental death, bodily
injury/illness or loss or damage to property of third
parties.
LIMITS OF INDEMNITY General liability Claims: KShs. 25,000,000/-
Any one claim Unlimited any one period
Page 23 of 96
6. CLASS VI - GROUP PERSONAL ACCIDENT (24 Hours)
CLASS OF POLICY : Group personal Accident (24 Hours)
INSURED PERSON(S) All Employees of the insured including Casuals and
Contracted Employees
Estimated Annual Earnings KShs. 51,885,000.00
(As per attached Schedule - Attachment – 5)
Covering the following and any other benefit
Death 8 yr earnings
Permanent Total Disablement: 8 yr earnings
Temporary Total Disablement Weekly/Monthly
earnings
Medical Expenses KShs.1,000,000/-
per person
Population 180 persons
Accumulation Limit : KShs. 25,000,000/-
(As per attached Schedule - Attachment – 5)
Page 24 of 96
7. CLASS VII - WORK INJURY BENEFIT ACT /GPA COMBINED
CLASS OF POLCY : Work Injury Benefit Act
COVER : Covering the following and any other benefit
Option 1 Act Limit
1. Special WIBA of KES. 500,000/-
2. Special WIBA of KES. 750,000/-
3. Special WIBA of KES. 1,000,000/-
Death 8 yr earnings
Permanent Total Disablement: 8 yr earnings
Temporary Total Disablement Weekly/Monthly earnings
Medical Expenses KShs.1,000,000/- per person
Population 180 persons
Accumulation Limit : KShs. 25,000,000/-
INSURED PERSONS : 8 Years Annual Earnings
Pipe/fitters Water Guards
Meter Readers/Standpipe Attendants/
Plumbers/Technicians/ All Others: KShs 21,961,200/-
: Managers/Store-keepers/Computer Operators/
: Public Relation/Administration/Mailing/
: Filling/Cashiers/Secretaries / All others: 24,076,000/-
: Drivers/Messengers KShs. 1,566,000/-
: Security Guards KShs. 586,800/-
: Casuals : KShs. 3,465,000/-
(As per attached Schedule - Attachment – 5)
Page 25 of 96
8.CLASS VIII- EMPLOYERS LIABILITY
POLICY CLASS : EMPLOYERS LIABILITY
POLICY PERIOD: TBA
SUMMARY OF COVERp: Legal liability in respect of accidental death, bodily injury or illness /
disease to employees as declared arising out of and in the course of
employment
NO. OF EMPLOYEES: All the 214 employees of the insured
ESTIMATED ANNUAL EARNINGS: Kshs. 51,585,000/-
LIMITS OF INDEMNITY
OPTION A
Any one person 2,000,000/-
Any one occurrence 10,000,000/-
Any one period 20,000,000/-
Cover to include Political violence & Terrorism
EXTENSIVE CLAUSE
• Riot, Strike & Civil Commotion.
• Cancellation notice – 60 days
• Including use of wood working machines
• Including transport of employees to and from premises
EXCESS
PREMIUM INSURER
Page 26 of 96
9.CLASS IX- FIDELITY GUARANTEE
POLICY CLASS : FIDELITY GUARANTEE
SUMMARY OF COVER: Indemnity against loss of money and / or stock and / or stores caused by
fraud or dishonesty of the insured’s employees holding positions of trust and / or any employee of
outsourced service providers.
INTERESTS & SUMS INSURED: employees handling cash / stocks / stores
3 Cashiers
2 Accountants
1 store keeper
Limit per any one employee – 500,000/-
Aggregate Limit - 5,000,000.00
CLAUSES/ COVER EXTENSION
• Automatic Addition/Deletion of Staff
• Automatic Reinstatement of Loss Clause
• Including Collusion with other Employees
• Reference Clause
• Collusion clause - Kshs. 5,000,000/-
• Claims preparation cost - Kshs 100,000/-
• Legal Action against Employee
• Auditors’ Fee - Kshs. 100,000/-
• Permanent employees only (no casuals)
Page 27 of 96
• 30 days cancellation notice
• Due diligence clause : will be subject to discussion and agreement between the CORPORATION,
BROKER & INSURER
EXCESS:
JURISDICTION CLAUSE : Kenyan Laws
DISCOVERY PERIOD :After Lapse of Policy (12) Months after Termination of Employment /
Policy lapse – 12 months
PREMIUM
INSURER
Page 28 of 96
ATTACHMENT 5
EMPLOYERS LIABILITY
INSURED MALINDI WATER & SEWERAGE COMPANY LTD.
POSTAL
ADDRESS
P.O. BOX 410 – 80 200
MALINDI
POLICY CLASS EMPLOYERS LIABILITY
POLICY
PERIOD
TBA
SUMMARY OF
COVER Legal liability in respect of accidental death, bodily injury or illness / disease to
employees
as declared arising out of and in the course of employment
NO. OF
EMPLOYEES All the 214 employees of the insured
ESTIMATED
ANNUAL
EARNINGS
Kshs. 51,585,000/-
LIMITS OF
INDEMNITY
OPTION A
Any one person 2,000,000/-
Any one occurrence 10,000,000/-
Any one period 20,000,000/-
Cover to include Political violence & Terrorism
EXTENSIVE
CLAUSE
• Riot, Strike & Civil Commotion.
• Cancellation notice – 60 days
• Including use of wood working machines
• Including transport of employees to and from premises
EXCESS
PREMIUM
INSURER
Page 29 of 96
WIBA /GPA COMBINED
INSURED MALINDI WATER & SEWERAGE COMPANY LTD.
POSTAL ADDRESS
P.O. BOX 410 – 80 200
MALINDI
OCCUPATION WATER & SEWERAGE COMPANY
POLICY CLASS WIBA / GPA COMBINED
SUMMARY OF COVER Covering all the employees of the insured against occupational illness,
death and / or bodily injury as per the below benefit and not restricted
to the Work Injury Benefits Act 2007.
PERIOD TBA
PERSONS COVERED All 214 Employees – Permanent, Contracted & Casuals
ESTIMATED ANNUAL
EARNINGS
Kshs.51,585,000/-
INSURED INTERESTS
Benefit SUM INSURED
(KSHS.)
Death 8 years’ salary
Permanent Total Disablement 8 years’ salary
Temporary Total Disablement
Actual weekly
earnings maximum
104 weeks
Medical Expenses 100,000/-
Last Expenses 50,000/-
Cover to include Political Violence & Terrorism
LIMITS OF LIABILITY
Any one person 10,000,000/-
Any one event 25,000,000/-
Any one period 50,000,000/-
EXTENSION CLAUSES
• 24 hour cover
• Riot, Strike & Civil Commotion
• Including work related transportation and those activities
organized by the insured
• Age limit 18-70 years
• Cancellation Notice - 30 days
• Annual declaration of actual earnings
Page 30 of 96
• Health and Safety Warranty
• Accumulation Limit – Kshs. 200,000,000/-
• Exposure Clause
• Trustee Clause
• TTD Payable in addition to capital benefits
• Air fare for Treatment – Kshs. 100,000/-
• Excluding professional sports i.e. rugby, soccer, boxing, motor
competition
• Repatriation - Kshs. 100,000/- within the medical expense limit
• Occupational Diseases - Kshs. 5,000,000/-
• Health and Safety Warranty
EXCESS
PREMIUM
INSURER
Page 31 of 96
ACCOUNT'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
ACCOUNTS OFFICE I
1
DESK TOP COMPUTER C/W
ACCESSORIES NORMAL 1 GOOD 74,800.00 74,800.00
2
DESK TOP COMPUTER C/W
ACCESSORIES NORMAL 1 GOOD 74,800.00 62,000.00
3
DESK TOP COMPUTER C/W
ACCESSORIES NORMAL 1 GOOD 74,800.00 62,000.00
4 LAPTOP NORMAL 1 GOOD 150,000.00 62,000.00
5 LAPTOP NORMAL 1 GOOD 70,000.00 62,000.00
6 PRINTER Medium 1 GOOD 45,000.00 45,000.00
7 PRINTER Medium 1 GOOD 33,000.00 33,000.00
8 PAPER SHREDDER MEDIUM 1 N/A Rexel P-170 GOOD 38,300.00 38,300.00
ACCOUNTSOFFICE II
9
DESK TOP COMPUTER C/W
ACCESSORIES NORMAL 1 GOOD 74,800.00 74,800.00
10
DESK TOP COMPUTER C/W
ACCESSORIES NORMAL 1 GOOD 74,800.00 74,800.00
11
DESK TOP COMPUTER C/W
ACCESSORIES NORMAL 1 GOOD 74,800.00 74,800.00
Total 663,500.00
Page 32 of 96
ACCOUNT'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
ACCOUNTS OFFICE
I
1 EXEC. OFFICE DESK NORMAL 2 N/A WOODEN N/A GOOD
62,000.00
124,000.00
2 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD
8,595.00
8,595.00
3 EXEC. OFFICE SEATS NORMAL 3 N/A LEATHER N/A GOOD
37,500.00
112,500.00
4
OFFICE VISITORS
SEAT NORMAL 1 N/A LEATHER N/A GOOD
25,750.00
25,750.00
5 FILING SHELF NORMAL 2 N/A WOODEN N/A GOOD
18,000.00
36,000.00
ACCOUNTS OFFICE
II
6 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD
8,595.00
8,595.00
7 EXEC. OFFICE SEATS NORMAL 3 N/A LEATHER N/A GOOD
17,995.00
53,985.00
TOTAL 306,845.00
Page 33 of 96
GENERAL EQUIPMENT
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 PRINTER NORMAL 1 HP Deskjet 5743 Good 15,000.00 15,000.00
2 LAPTOP NORMAL 1 CNU5370P4D Hp Good 88,000.00 88,000.00
3 LAPTOP NORMAL 1 CNU5370NP3 HP Good 88,000.00 88,000.00
4 LAPTOP NORMAL 1 CND741235W HP Good 88,000.00 88,000.00
5 LAPTOP NORMAL 1 3CF7272GLW HP
Pavillion
dv6000 Good 88,000.00 88,000.00
6 LAPTOP NORMAL 1 CND73611KY HP Good 88,000.00 150,000.00
LAPTOP NORMAL 1 CNC132775 HP
INTEL
CENTRINO Good 150,000.00 150,000.00
7 LCD PROJECTOR NORMAL 1 J3WG673466F EPSON EMP-S4 Good 100,000.00 100,000.00
8 MOBILE PHONE NORMAL 4 SAMSUNG 1100 Good 90,000.00 360,000.00
TOTAL 1,127,000.00
BOARD ROOM
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
2 LCD PROJECTOR Normal 1 J3WG673466F EPSON EMP-S4 GOOD 35,000.00 35,000.00
3 SPLIT UNIT Normal 1 N/A AIRKOOL A/C/103 GOOD 60,000.00 60,000.00
4 FRIDGE Medium 1 N/A LG GR-1551SF GOOD 18,000.00 18,000.00
TOTAL 113,000.00
Page 34 of 96
BOARD ROOM
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 CONFERENCE TABLE LARGE 1 N/A WOODEN N/A GOOD 319,000.00 319,000.00
4 LOCKABLE CABINET NORMAL 1 N/A WOODEN N/A GOOD 14,500.00 14,500.00
7 EXECUTIVE SEATS NORMAL 14 N/A LEATHER N/A GOOD 18,500.00 259,000.00
TOTAL 592,500.00
DEPUTY MANAGER TECHNICAL'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
Dep. Manager
Technical
1 LAPTOP NORMAL 1 CNU5510H83 COMPAQ NC6120 GOOD 60,900.00 60,900.00
3 PRINTER NORMAL 1 HP Laserjet 5943 GOOD 6,000.00 6,000.00
8 SPLIT UNIT NORMAL 1 RA070802255 Ramptons GOOD 60,000.00 60,000.00
TOTAL 126,900.00
Page 35 of 96
DEPUTY MANAGER TECHNICAL'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 67,000.00 67,000.00
2 EXEC. OFFICE SEATS NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00
3 EXEC. OFFICE VISITORS SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00
TOTAL 156,000.00
DEVELOPMENT OFFICE
ASSET INVENTORY - EQUIPMENT
OFFICE Development
No.
Item
description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
Head of Development
1 PROCESSOR NORMAL 1 CZC9301Z7R HP HP INTEL GOOD 52,500.00 52,500.00
2 MONITOR NORMAL 1 3CQ920141B HP HP1710 GOOD 15,000.00 15,000.00
3 MOUSE NORMAL 1 F93A90H5BXK201F HP GOOD 700.00 700.00
4 KEYBOARD NORMAL 1 BAUVBOA9WXE08F HP GOOD 700.00 700.00
5 UPS NORMAL 1 APC GOOD 6,000.00 6,000.00
Page 36 of 96
Head of Pipeline Consutruction
1 PROCESSOR NORMAL 1 CZC9301Z92 HP INTEL GOOD 52,500.00 52,500.00
2 MONITOR NORMAL 1 3CQ920141X HP HP1710 GOOD 15,000.00 15,000.00
3 MOUSE NORMAL 1 F93A90H5Bxk2021 GOOD 700.00 700.00
4 KEYBOARD NORMAL 1 BAUVBOA9WXE08M GOOD 700.00 700.00
Head of Mapping
1 PROCESSOR NORMAL 1 CZC9301Z8S HP HP INTEL GOOD 52,500.00 52,500.00
2 MONITOR NORMAL 1 3CQ92011CQ HP HP1710 GOOD 15,000.00 15,000.00
3 MOUSE NORMAL 1 HP GOOD 700.00 700.00
4 KEYBOARD NORMAL 1 BAUVBOA9WXE1WY HP GOOD 700.00 700.00
5 UPS NORMAL 1 436209212 APC GOOD 6,000.00 6,000.00
Others
1 PLOTTER NORMAL 1 SG1AC31090
HP
DESIGNJET
500 C7769B GOOD 241,900.00 241,900.00
2 PRINTER NORMAL 1 CN5CC161G1 HP DESKJET 3920 GOOD 6,000.00 6,000.00
TOTAL 466,600.00
Page 37 of 96
MS REF
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty.
Serial
No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 3 N/A WOODEN N/A GOOD 62,000.00 186,000.00
2 EXEC. OFFICE SEATS NORMAL 4 N/A LEATHER N/A GOOD 37,500.00 150,000.00
3 EXEC. OFFICE VISITORS SEATS NORMAL 3 N/A LEATHER N/A GOOD 25,750.00 77,250.00
4 OFFICE DESK NORMAL 1 N/A STEEL N/A GOOD 12,500.00 12,500.00
5 LOCKABLE CABINET NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00
6 OPEN FILING SHELF NORMAL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00
7 TABLE SMALL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00
12 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00
13 MAPPING FILING CABINET 1 N/A STEEL N/A GOOD 26,000.00 26,000.00
TOTAL 493,750.00
Page 38 of 96
FINANCE MANAGER'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 SPLIT UNIT NORMAL 1 274515 AIRKOOL N/A GOOD 60,000.00
60,000.00
3 LAPTOP NORMAL 1 CNU93006G2 HP INTEL CENTRINO GOOD 60,900.00
60,900.00
5 PRINTER SMALL 1 NVN88432382 HP D1560 GOOD 6,000.00
6,000.00
TOTAL
126,900.00
FINANCE MANAGER'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 67,000.00 67,000.00
2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00
3 VISITORS OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00
4 LOCKABLE FILING CUPBOARD NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00
5 SOFA (1 SEATER) NORMAL 2 N/A MATERIAL N/A GOOD 50,000.00 100,000.00
6 SAFE MEDIUM 1 N/A METAL N/A GOOD 200,000.00 200,000.00
7 COFFEE TABLE SMALL 1 N/A WOODEN N/A GOOD 2,500.00 2,500.00
TOTAL 483,500.00
Page 39 of 96
GENERAL EQUIPMENT
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 PRINTER NORMAL 1
HP Deskjet
5743 Good 15,000.00
15,000.00
2 LAPTOP NORMAL 1 CNU5370P4D Hp Good 88,000.00
88,000.00
3 LAPTOP NORMAL 1 CNU5370NP3 HP Good 88,000.00 88,000.00
4 LAPTOP NORMAL 1 CND741235W HP Good 88,000.00
88,000.00
5 LAPTOP NORMAL 1 3CF7272GLW HP
Pavillion
dv6000 Good 88,000.00 88,000.00
6 LAPTOP NORMAL 1 CND73611KY HP Good 88,000.00 150,000.00
LAPTOP NORMAL 1 CNC132775 HP
INTEL
CENTRINO Good 150,000.00 150,000.00
7 LCD PROJECTOR NORMAL 1 J3WG673466F EPSON EMP-S4 Good 100,000.00
100,000.00
8 MOBILE PHONE NORMAL 4 SAMSUNG 1100 Good 90,000.00
360,000.00
TOTAL
1,127,000.00
Page 40 of 96
GONGONI OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC, OFFICE DESK (S/Ped) NORMAL 3 N/A WOODEN N/A GOOD 8,550.00 25,650.00
2 OFFICE TABLE NORMAL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00
3 OFFICE SEATS NORMAL 4 N/A FABRIC N/A GOOD 17,000.00 68,000.00
4 STEEL FILING CABINET NORMAL 1 N/A WOODEN N/A GOOD 13,000.00 13,000.00
TOTAL 111,650.00
GONGONI OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
DESKTOP COMPUTER C/W
ACCSSOROES NORMAL 1 P900agef LENOVO Good 74,800.00 74,800.00
2 WATER DISPENSER NORMAL 1 Good 17,000.00 17,000.00
3 MEKO GASTABLE SMALL 1 N/A METAL GOOD 4,000.00 4,000.00
TOTAL 95,800.00
Page 41 of 96
HUMAN RESOURCE MANAGER'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 SPLIT UNIT NORMAL 1 274515 AIRKOOL N/A GOOD 60,000.00 60,000.00
2 LAPTOP NORMAL 1 CNC132775 HP
INTEL
CENTRINO GOOD 150,000.00 150,000.00
TOTAL 210,000.00
HUMAN RESOURCE MANAGER'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
EXEC. OFFICE
DESK NORMAL 1 N/A WOODEN N/A GOOD
67,000.00
67,000.00
2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD
60,000.00
60,000.00
3
VISITORS OFFICE
SEATS NORMAL 2 N/A LEATHER N/A GOOD
13,000.00
26,000.00
4
LOCKABLE FILING
CABINET NORMAL 1 N/A WOODEN N/A GOOD
15,000.00
15,000.00
5 SHELF SMALL 1 N/A WOODEN N/A GOOD
3,500.00
3,500.00
TOTAL 171,500.00
Page 42 of 96
INTERNAL AUDIT MANAGER'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 SPLIT UNIT NORMAL 1 GOOD 60,000.00
60,000.00
2 PRINTER 1 GOOD 33,000.00
33,000.00
3 LAPTOP NORMAL 1 GOOD 60,900.00
60,900.00
TOTAL 153,900.00
INTERNAL AUDIT MANAGER'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD
67,000.00
67,000.00
2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD
60,000.00
60,000.00
3
VISITORS OFFICE
SEATS NORMAL 2 N/A LEATHER N/A GOOD
13,000.00
26,000.00
4 SHELF SMALL 1 N/A WOODEN N/A GOOD
2,500.00
2,500.00
TOTAL 155,500.00
Page 43 of 96
IT OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 8,000.00 8,000.00
2 EXECUTIVE OFFICE SEATS NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00
3
EXECUTIVE VISOTRS OFFICE
SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00
4 LOCKABLE CABINET NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00
5 STAPPLER GIANT 1 N/A KANGAROO N/A GOOD 1,800.00 1,800.00
6 PAPER PUNCH GIANT 1 N/A KANGAROO N/A GOOD 450.00 450.00
7 PAPER TRAY NORMAL 1 N/A PLASTIC N/A GOOD 450.00 450.00
8 DRAPPERS NORMAL 2 N/A COTTON N/A GOOD 400.00 800.00
9 STOOL SMALL 1 N/A WOODEN N/A GOOD 4,500.00 4,500.00
10 PAPER CUTTER MEDIUM 1 N/A STEEL N/A GOOD 3,500.00 3,500.00
TOTAL 133,500.00
Page 44 of 96
IT OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 8,000.00 8,000.00
2 EXECUTIVE OFFICE SEATS NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00
3 EXECUTIVE VISOTRS OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00
4 LOCKABLE CABINET NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00
5 STOOL SMALL 1 N/A WOODEN N/A GOOD 4,500.00 4,500.00
TOTAL 126,500.00
Page 45 of 96
KADZANDANI TECHNICAL OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC, OFFICE DESK (S/Ped) NORMAL 2 N/A WOODEN N/A GOOD 8,550.00 17,100.00
2 OFFICE TABLE NORMAL 1 N/A WOODEN N/A GOOD 8,550.00 8,550.00
3 EXEC. OFFICE SEATS NORMAL 2 N/A FABRIC N/A GOOD 17,000.00 34,000.00
4 OFFICE SEATS NORMAL 4 N/A WOODEN N/A GOOD 3,500.00 14,000.00
5 VISOTRS BENCH (3 SEATER) NORMAL 1 N/A FABRIC N/A GOOD 35,000.00 35,000.00
6 VISITORS SEATS NORMAL 2 N/A FABRIC N/A GOOD 17,000.00 34,000.00
TOTAL 142,650.00
KADZANDANI TECHNICAL OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 MEKO GASTABLE SMALL 1 N/A METAL GOOD 4,000.00 4,000.00
TOTAL 4,000.00
Page 46 of 96
LABORATORY
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
DESK TOP
COMPUTER
WITH
ACCESSORIES
1 010600003551 Sension TM5 P/N 81800-60 Good 93,586.00 93,586.00
2
DR/820
COLORIMETER SMALL
1 001120013498 DR/820 P/N 48440-60 Good 107,968.00 107,968.00
3 SPLIT UNIT NORMAL 1 Good 60,000.00 60,000.00
4 PLOTTER MEDIUM 1 SG1AC31090 HP Designjet 500 C7769B Good 241,900.00 241,900.00
5
WEIGHING
BALANCE MEDIUM
1 36138 Harvard Good 4,000.00 4,000.00
6 INCUBATOR NORMAL 1 423000534430 Thermolyne 142320-33 Good 73,877.35 73,877.35
7 CALIBRE LARGE 1 INOX Good 3,500.00 3,500.00
8 CALIBRE SMALL 1 Mitutuyo Good 3,500.00 3,500.00
9 SPOTLIGHT SMALL 1 Plastic Good 1,000.00 1,000.00
10
MANGANESE
METER SMALL
1 50900090950 Good 65,000.00 65,000.00
11
VANON
MORRIS
PRESSURE
RECORDER
Good
2,355,659.00 2,355,659.00 12
LEAKAGE
DETECTION
EQUIPMENT
NORMAL
1 Good
TOTAL 3,009,990.35
Page 47 of 96
MALINDI WATER & SEWERAGE COMPANY LIMITED
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 OFFICE DESK MEDIUM 1 N/A WOODEN N/A GOOD 8,000.00 8,000.00
2 EXEC. SEAT NORMAL 1 N/A FABRIC N/A GOOD 17,995.00 17,995.00
3 MOUNTED SHELF NORMAL 1 N/A WOODEN N/A GOOD 2,500.00 2,500.00
4 WORKING SURFACE NORMAL 1 N/A WOODEN N/A GOOD 2,500.00 2,500.00
TOTAL 30,995.00
MALINDI KITCHEN
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 TEA TROLLEY SMALL 1 N/A WOODEN GOOD 4,000.00 4,000.00
2 MEKO GASTABLE SMALL 1 N/A METAL GOOD 4,000.00 4,000.00
3 FRIDGE MEDIUM 1 N/A PLASTIC GOOD 3,500.00 3,500.00
TOTAL 11,500.00
Page 48 of 96
MALINDI WATER & SEWERAGE COMPANY LIMITED
ASSET INVENTORY - OFFICE BUILDING
No. Item description Location Qty. Make Condition Price/Unit Market Price
1 Commercial Office Stg I Malindi 1 Bricks & Roofing Tiles Good 2,502,379 2,502,379.00
2 Commercial Office Stg II Malindi 1 Bricks & Roofing Tiles Good 3,520,000 3,520,000.00
3 Commercial Office Stg III Malindi 1 Bricks & Roofing Tiles Good 1,972,725 1,972,725.00
4 Commercial Office Stg IV Malindi 1 Bricks & Roofing Tiles Good 2,400,000 2,400,000.00
5 Ministry of Water Block Malindi 1 Bricks & Roofing Asbestos Good 3,500,000 3,500,000.00
6 Stores & Workshop Malindi 1 Bricks & Roofing Sheet Good 2,300,000 2,300,000.00
7 Watamu Booster Station Watamu 1 Bricks & Roofing Sheet Good 1,700,000 1,700,000.00
8 Kakuyuni Guard Houses & Office Kakuyuni 1 Bricks & Roofing Asbestos Good 1,600,000 1,600,000.00
9 Kisimani Guard Houses & Office Kisimani 1 Bricks & Roofing Sheet Good 1,600,000 1,600,000.00
10 Ganda Guard Houses & Office Ganda 2 Bricks & Roofing Sheet Good 900,000 1,800,000.00
11 Stores & Workshop Malindi 1 Bricks & Roofing Sheet Good 2,300,000 2,300,000.00
TOTAL 25,195,104.00
Page 49 of 96
MARAFA OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC, OFFICE DESK (S/Ped) NORMAL 2 N/A WOODEN N/A GOOD 8,550.00 17,100.00
2 OFFICE TABLE NORMAL 1 N/A WOODEN N/A GOOD 8,550.00 8,550.00
3 EXEC. SEATS NORMAL 4 N/A WOODEN N/A GOOD 5,000.00 20,000.00
4 CUSHIONED SEATS NORMAL 1 N/A WOODEN N/A GOOD 2,000.00 2,000.00
TOTAL 47,650.00
MARAFA OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
DESK TOP COMPUTER C/W
ACCESSOROES NORMAL 1 CND6191DGR Good 74,800.00 74,800.00
2 MEKO GASTABLE SMALL 1 N/A METAL GOOD 4,000.00 4,000.00
TOTAL 78,800.00
Page 50 of 96
MATSANGONI OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 OFFICE DESK (S/Ped) NORMAL 4 N/A WOODEN N/A GOOD 8,550.00 34,200.00
2 OFFICE TABLE NORMAL 1 N/A WOODEN N/A GOOD 8,550.00 8,550.00
3 OFFICE SEATS NORMAL 4 N/A WOODEN N/A GOOD 17,000.00 68,000.00
TOTAL 110,750.00
MATSANGONI OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 MEKO GASTABLE SMALL 1 N/A METAL GOOD 4,000.00 4,000.00
TOTAL 4,000.00
Page 51 of 96
MALINDI WATER & SEWERAGE COMPANY LIMITED
ELECTRONIC EQUIPMENTS & FURNITURE/FITTINGS INVENTORY
FOR THE 2019/2020
No. Description Amount (KShs.)
1 MD's Equipments 365,000.00
MD's Furniture 524,980.00
2 Secretary's Office Equipments 267,761.00
Secretary's Office Furniture 290,595.00
3 Finance Manager's Office Equipments 126,900.00
Finance Manager's Office Furniture 483,500.00
4 Accounts Equipments 663,500.00
Accounts Furniture 306,845.00
5 Human Resource & Admin. Manager;s Office Equipments 210,000.00
Human Resource & Admin. Manager;s Office Furiture 171,500.00
6 Internal Audit Manager's Office Equipments 153,900.00
Internal Audit Manager's Office Furniture 155,500.00
7 Front Office Equipments 91,800.00
Front Office Equipments 63,000.00
Page 52 of 96
8 Cash Office Equipments 254,100.00
Cash Office Furniture 69,300.00
9 Customer Relations Equipments 333,000.00
Customer Relations Furniture 787,750.00
10 Head of Customer Relations Office Equipments 149,600.00
Head of Customer Relations Office Furniture 577,750.00
11 Chairman's Office Equipments 134,000.00
Chairman's Office Furniture 107,000.00
12 Computer Room Equipments 1,042,101.00
Computer Room Furniture 175,750.00
13 Head of Debt Collection Office Equipments 149,600.00
Head of Debt Collection Office Furniture 149,600.00
14 Head of Debt Collection Office Equipments 149,600.00
Head of Debt Collection Office Furniture 17,000.00
15 Human Resource Office Equipments 74,800.00
Human Resource Office Office Furniture 188,240.00
16 Procurement Office Equipments 207,300.00
Procurement Office Office Furniture 219,500.00
17 Meter Reading Office Equipments 117,000.00
Meter Reading Office Furniture 471,750.00
Page 53 of 96
18 Operation & Maitenance Office Equipments 117,000.00
Operation & Maitenance Office Furniture 471,750.00
19 Board Equipments 113,000.00
Board Office Furniture 592,500.00
20 Deputy Manager Tech. Office Equipments 126,900.00
Deputy Manager Tech. Office Furniture 156,000.00
21 Technical Manager Tech. Office Equipments 126,900.00
Technical Manager Tech. Office Furniture 191,000.00
22 Development Office Equipments 466,600.00
Development Office Furniture 493,750.00
23 Registry Office Equipments 74,800.00
Registry Office Furniture 600,500.00
24 Transport Office Equipments 74,800.00
Transport Office Furniture 168,000.00
25 Laboratory Office Equipments 3,009,990.35
Laboratory Office Furniture 30,995.00
26 Stores Office Equipments 1,676,300.00
Stores Office Furniture 74,000.00
27 On stock in trade (water meter, pipes, fittings & all other pertaining to insured business 8,000,000.00
28 IT Office Equipments 126,500.00
Page 54 of 96
IT Office Furniture 133,500.00
29 Watamu Office Equipments 69,100.00
Watamu Office Furniture 60,100.00
30 Matsangoni Office Equipments 4,000.00
Matsangoni Office Furniture 110,750.00
31 Gongoni Office Equipments 95,800.00
Gongoni Office Furniture 111,650.00
32 Marafa Office Equipments 78,800.00
Marafa Office Furniture 47,650.00
33 Kadzandani Office Equipments 4,000.00
Kadzandani Office Furniture 142,650.00
34 Malindi Kitchen 11,500.00
35 Watamu Kitchen 12,000.00
36 Buildings 25,195,104.00
38 All Risk 1,127,000.00
Total 53,144,411.35
Page 55 of 96
MANAGING DIRECTOR'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXECUTIVE OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 180,000.00 180,000.00
2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD 59,580.00 59,580.00
3 EXEC. VISITORS OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 17,700.00 35,400.00
4 SOFA (5 SEATER) NORMAL 1 N/A LEATHER N/A GOOD 180,000.00 180,000.00
5 COFFEE TABLE MEDIAUM 1 N/A WOODEN N/A GOOD 35,000.00 35,000.00
6 STOOL SMALL 1 N/A WOODEN N/A GOOD 10,000.00 10,000.00
7 LOCKABLE FILING CUPBOARD NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00
TOTAL 524,980.00
MANAGING DIRECTOR'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 SPLIT UNIT NORMAL 1 60,000.00 60,000.00
2 PRINTER NORMAL 1 35,000.00 35,000.00
3 MOBILE PHONE NORMAL 1 75,000.00 75,000.00
4 LAPTOP NORMAL 1 90,000.00 90,000.00
5
TELEVISION
SET SMALL 1 20,000.00 20,000.00
6 DECORDER NORMAL 1 5,000.00 5,000.00
7 MOBILE PHONE NORMAL 1 80,000.00 80,000.00
TOTAL 365,000.00
Page 56 of 96
METER READING OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty.
Serial
No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 62,000.00 62,000.00
2 EXEC. OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 37,500.00 75,000.00
3
EXEC. OFFICE
VISITORS SEATS NORMAL 13 N/A LEATHER N/A GOOD 25,750.00 334,750.00
TOTAL 471,750.00
METER READING OFFICE
ASSET INVENTORY - EQUIPMENT
No.
Item
description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
COMPUTER
C/W
ACCESSORIES NORMAL 1 3CB8172JRI HP HP DX2390 GOOD 52,500.00 52,500.00
OTHERS
6 PRINTER NORMAL 1 VN885311S6 HP
DESKJET
D1560 GOOD 4,500.00 4,500.00
7 SPLIT UNIT NORMAL 1 300567 AMERICOOL IPX4 GOOD 88,000.00 60,000.00
TOTAL 117,000.00
Page 57 of 96
MS REF
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty.
Serial
No. Make Model Condition Price/Unit
Market
Price
1 EXEC. OFFICE DESK NORMAL 3 N/A WOODEN N/A GOOD 62,000.00 186,000.00
2 EXEC. OFFICE SEATS NORMAL 4 N/A LEATHER N/A GOOD 37,500.00 150,000.00
3 EXEC. OFFICE VISITORS SEATS NORMAL 3 N/A LEATHER N/A GOOD 25,750.00 77,250.00
4 OFFICE DESK NORMAL 1 N/A STEEL N/A GOOD 12,500.00 12,500.00
5 LOCKABLE CABINET NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00
6 OPEN FILING SHELF NORMAL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00
7 TABLE SMALL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00
12 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00
13 MAPPING FILING CABINET 1 N/A STEEL N/A GOOD 26,000.00 26,000.00
TOTAL 493,750.00
Page 58 of 96
METER READING OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 62,000.00 62,000.00
2 EXEC. OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 37,500.00 75,000.00
3 EXEC. OFFICE VISITORS SEATS NORMAL 13 N/A LEATHER N/A GOOD 25,750.00 334,750.00
TOTAL 471,750.00
METER READING OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition
Price/
Unit Market Price
1
COMPUTER C/W
ACCESSORIES NORMAL 1 3CB8172JRI HP HP DX2390 GOOD 52,500.00 52,500.00
OTHERS
6 PRINTER NORMAL 1 VN885311S6 HP DESKJET D1560 GOOD 4,500.00 4,500.00
7 SPLIT UNIT NORMAL 1 300567
AMERIC
OOL IPX4 GOOD 88,000.00 60,000.00
TOTAL 117,000.00
Page 59 of 96
METER READING OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty.
Serial
No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 62,000.00 62,000.00
2 EXEC. OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 37,500.00 75,000.00
3
EXEC. OFFICE
VISITORS SEATS NORMAL 13 N/A LEATHER N/A GOOD 25,750.00 334,750.00
TOTAL 471,750.00
PROCUREMENT OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD
62,000.00
62,000.00
2 EXEC. OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD
37,500.00
75,000.00
3
EXEC. OFFICE VISITORS
SEATS NORMAL 2 N/A LEATHER N/A GOOD
25,750.00
51,500.00
4 OPEN FILING SHELF NORMAL 1 N/A WOODEN N/A GOOD
25,000.00
25,000.00
6 TABLE SMALL 1 N/A WOODEN N/A GOOD
6,000.00
6,000.00
TOTAL 219,500.00
Page 60 of 96
REGISTRY OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 STEEL FILING CABINETS NORMAL 40 N/A STEEL N/A GOOD 14,500.00 580,000.00
2 WOODEN SEAT NORMAL 1 N/A WOODEN N/A GOOD 2,000.00 2,000.00
3 METAL SEAT NORMAL 1 N/A STEEL N/A GOOD 2,500.00 2,500.00
4 FILING SHELVES LARGE 2 N/A WOODEN N/A GOOD 8,000.00 16,000.00
TOTAL 600,500.00
REGISTRY OFFICE
ASSET INVENTORY - EQUIPMENT
OFFICE
Registry
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
DESKTOP
COMPUTER C/W
ACCESSOROES NORMAL 1
MECER HPL1710 GOOD 74,800.00 74,800.00
TOTAL 74,800.00
Page 61 of 96
SECRETARY TO THE MANAGING DIRECTOR'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 SWITCHBOARD SYSTEM NORMAL 1 N/A PANASONIC KX-TA618 GOOD 28,161.00 28,161.00
2 PRINTER NORMAL 1 CNFF383453 LASERJET JENH400 GOOD 30,000.00 30,000.00
3
DESK TOP COMPUTER
C/W ACCESSORIES NORMAL 1 74,800.00 74,800.00
4
DESK TOP COMPUTER
C/W ACCESSORIES NORMAL 1 74,800.00 74,800.00
5 SPLIT UNIT NORMAL 1 60,000.00 60,000.00
TOTAL 267,761.00
Page 62 of 96
SECRETARY TO THE MANAGING DIRECTOR'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
EXEC. SECRETARIAL
OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD
45,000.00
45,000.00
2 OFFICE DESK SMALL 1 N/A WOODEN N/A GOOD
8,595.00
8,595.00
3
EXEC. SECRETARIAL
SEAT NORMAL 2 N/A SYNTHETIC N/A GOOD
17,000.00
34,000.00
6
LOCKABLE FILING
CUPBOARD NORMAL 1 N/A WOODEN N/A GOOD
25,000.00
25,000.00
8 SHELF NORMAL 1 N/A WOODEN N/A GOOD
13,000.00
13,000.00
9
5 SEATER VISITORS
WAITING BENCH LARGE 3 N/A WOODEN N/A GOOD
55,000.00
165,000.00
TOTAL
290,595.00
Page 63 of 96
STORES OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 OFFICE DESK (S/Ped) MEDIUM 2 N/A Wooden N/A Good 5,000.00 10,000.00
2 EXEC. OFFICE SEATS NORMAL 2 N/A Wooden N/A Good 2,000.00 4,000.00
3 STEEl FILING CABINET SMALL 3 N/A Metal N/A Good 6,000.00 18,000.00
4 CABINETS MEDIUM 3 N/A Wooden N/A Good 6,000.00 18,000.00
5 COUNTER TABLES LARGE 2 N/A Wooden N/A Good 8,000.00 16,000.00
6 OFFICE TABLE c/w DRAWER LARGE 1 N/A Wooden N/A Good 8,000.00 8,000.00
TOTAL 74,000.00
Page 64 of 96
STORES OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit
Market
Price
Stores
1 PROCESSOR Normal 1 HUB80401JB HP HPDX2300 GOOD 52,500.00 52,500.00
2 MONITOR Normal 1 CNT74105ZC HP HP LI706 GOOD 15,000.00 15,000.00
3 MOUSE Normal 1 FB7330AUJV89AK HP OPTICAL GOOD 500.00 500.00
4 KEYBOARD Normal 1 BCB250CCPV85WS HP KB-0136 GOOD 800.00 800.00
5 UPS Normal 1 QBO536236213 APC GOOD 6,000.00 6,000.00
New-1
6 PROCESSOR Normal 1 CZC9301280 HP DX7500 GOOD 52,500.00 52,500.00
7 MONITOR Normal 1 3CQ92011DL HP HPL1710 GOOD 15,000.00 15,000.00
8 MOUSE Normal 1 HP OPTICAL GOOD 500.00 500.00
9 KEYBOARD Normal 1 HP KU-0136 GOOD 800.00 800.00
New-2
10 PROCESSOR Normal 1 CZC9301Z7R HP DX7500 GOOD 52,500.00 52,500.00
11 MONITOR Normal 1 3CQ9201416 HP HPL1710 GOOD 15,000.00 15,000.00
12 MOUSE Normal 1 HP OPTICAL GOOD 500.00 500.00
13 KEYBOARD Normal 1 HP KU-0136 GOOD 800.00 800.00
New-3
Page 65 of 96
14 PROCESSOR Normal 1 CZC9301Z9C HP DX7500 GOOD 52,500.00 52,500.00
15 MONITOR Normal 1 3CQ92012ZY HP HPL1710 GOOD 15,000.00 15,000.00
16 MOUSE Normal 1 HP OPTICAL GOOD 500.00 500.00
17 KEYBOARD Normal 1 HP KU-0136 GOOD 800.00 800.00
19 New-4
20 PROCESSOR Normal 1 CZC9230G5L HP DX7500 GOOD 52,500.00 52,500.00
21 MONITOR Normal 1 HP HPL1710 GOOD 15,000.00 15,000.00
22 MOUSE Normal 1 HP OPTICAL GOOD 500.00 500.00
23 KEYBOARD Normal 1 HP PR1101U GOOD 800.00 800.00
Others
33 PRINTER Normal 1 G8GV169648
EPSO
N LX300+II GOOD 47,000.00 47,000.00
34 OVERHEAD FAN Normal 1
ORIEN
T GOOD 2,000.00 2,000.00
35
TELEPHONE
HEADS Normal 1 68CFC709837
PANA
SONIC
KX-
TS500MXW GOOD 1,500.00 1,500.00
36 WALL CLOCK Medium 1 Quartz GOOD 800.00 800.00
37
DRILLING
MACHINE
NORMA
L 1 BD 162 - H1C
Black
&
Decker GOOD 21,000.00 21,000.00
38
DRILLING
MACHINE
NORMA
L 1 6300NB Makita GOOD 21,000.00 21,000.00
39
DEWATERING
PUMP
NORMA
L 1 10008801
Honda
5.5 HP GX 160 GOOD 29,500.00 29,500.00
40
DEWATERING
PUMP
NORMA
L 1 WB30T Honda GX 160 GOOD 29,500.00 29,500.00
Page 66 of 96
41
DEWATERING
PUMP
NORMA
L 1 Honda GX 160 GOOD 29,500.00 29,500.00
42 POWER SAW
NORMA
L 1 N/A
Husqva
rna 268 N/A GOOD 55,000.00 55,000.00
43
PORTABLE
GENERATOR
NORMA
L 1 Honda GOOD 83,000.00 83,000.00
44
PORTABLE
GENERATOR
NORMA
L 1
Voltma
ster LR 4000 GOOD 83,000.00 83,000.00
45
PORTABLE
GENERATOR
NORMA
L 1 Honda
GX 270 (9.0
HP) GOOD 83,000.00 83,000.00
46
POKER
VIBRATOR
NORMA
L 1 GC02 - 7457070
6X 160
Honda
1 HNXS 1631
AA GOOD 98,500.00 98,500.00
47 Sollatek
NORMA
L 1 GOOD 2,000.00 2,000.00
48
HEAVY
COMMERCIAL
DIESEL
GENERATOR (L -
15 - 15 KVA) -
RPM 3000
NORMA
L 1 4911335
Lomba
rdini LDW 903/81 GOOD 740,000.00 740,000.00
TOTAL 1,676,300.00
Page 67 of 96
TECHNICAL MANAGER'S OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
Dep. Manager
Technical
1 LAPTOP NORMAL 1 CNU5510H83 COMPAQ NC6120 GOOD 60,900.00 60,900.00
3 PRINTER NORMAL 1 HP Laserjet 5943 GOOD 6,000.00 6,000.00
8 SPLIT UNIT NORMAL 1 RA070802255 Ramptons GOOD 60,000.00 60,000.00
TOTAL 126,900.00
TECHNICAL MANAGER'S OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 EXEC. OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 67,000.00 67,000.00
2 EXEC. OFFICE SEAT NORMAL 1 N/A LEATHER N/A GOOD 37,500.00 37,500.00
3 EXEC. OFFICE VISITORS SEATS NORMAL 2 N/A LEATHER N/A GOOD 25,750.00 51,500.00
4 SOFA (3 SEATER) NORMAL 1 N/A MATERIAL N/A GOOD 35,000.00 35,000.00
TOTAL 191,000.00
Page 68 of 96
PROCUREMENT OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
DESK TOP COMPUTE C/W
ACCESSOROES NORMAL 1 CZC930128P HP HP INTEL GOOD 74,800.00 74,800.00
TOTAL 74,800.00
PROCUREMENT OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
OFFICE
Procurement
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 OFFICE DESK NORMAL 1 N/A WOODEN N/A GOOD 62,000.00 62,000.00
2 EXEC. OFFICE SEATS NORMAL 2 N/A LEATHER N/A GOOD 37,500.00 75,000.00
3 OPEN FILING SHELF NORMAL 1 N/A WOODEN N/A GOOD 25,000.00 25,000.00
4 OPEN FILING CABINET NORMAL 1 N/A WOODEN N/A GOOD 6,000.00 6,000.00
TOTAL 168,000.00
Page 69 of 96
WATAMU KITCHEN
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 MEKO GASTABLE SMALL 3 N/A METAL GOOD 4,000.00 12,000.00
TOTAL 12,000.00
WATAMU TECHNICAL OFFICE
ASSET INVENTORY - FURNITURE & FITTINGS
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1
EXEC, OFFICE DESK
(S/Ped) NORMAL 1 N/A WOODEN N/A GOOD 8,550.00 8,550.00
2 OFFICE TABLE NORMAL 1 N/A WOODEN N/A GOOD 8,550.00 8,550.00
3 OFFICE DESK (S/Ped) NORMAL 1 N/A WOODEN N/A GOOD 5,000.00 5,000.00
4 CUSHIONED SEATS NORMAL 5 N/A WOODEN N/A GOOD 2,000.00 10,000.00
5 OPEN FILING CABINET NORMAL 1 N/A WOODEN N/A GOOD 28,000.00 28,000.00
TOTAL 60,100.00
Page 70 of 96
WATAMU TECHNICAL OFFICE
ASSET INVENTORY - EQUIPMENT
No. Item description Size Qty. Serial No. Make Model Condition Price/Unit Market Price
1 LAPROP NORMAL 1
0054-
56700-
4301.2 Siemens Good 2,000.00 2,000.00
2 LAPROP NORMAL 1 Geepas Good 3,100.00 3,100.00
3 FRIDGE NORMAL 1 Good 18,000.00 18,000.00
4 WATER DISPENSER NORMAL 1 Good 17,000.00 17,000.00
5 MEKO GASTABLE SMALL 1 N/A METAL GOOD 4,000.00 4,000.00
6 LOVIBOND COMPARATOR 2000 NORMAL 1 302279 Tintometer Good 25,000.00 25,000.00
TOTAL 69,100.00
Page 71 of 96
Attachment 5
NO. DESCRIPTION
P.R/
NO.
Current
J/G Basic Pay
Managers/Storekeepers/
Comp.
Operators/CRO's/
Administration/Mailing
Clerks/Cashiers/
Secretaries/All Others
Pipe Fitters/Water
Guards/ Meter
Readers/Stand Pipe
Attendants/Plumbers/
Technicians/All
Others
Drivers/
Messengers
Security
Guards
Cleaners/
Gardeners Casuals
TOTALS 6,051,421.00 3,888,747.00 1,719,654.00 290,838.00 69,266.00 82,916.00 120,000.00
ESTIMATED ANNUAL EARNINGS 74,057,052.00 46,664,964.00 20,635,848.00 3,490,056.00 831,192.00 994,992.00 1,440,000.00
Page 72 of 96
LIST OF MOTOR CYCLES & VEHICLES 2019
VEHICLES
REGISTRATION STATION OWNERSHIP VALUE ENSURANCE STATUS
NO KSH. DATE
KAX 057L MALINDI MAWASCO 640,000 30.6.19 SERVCEABLE
KBG 884C MARAFA CWSB 1,280,000 30.6.19 SERVCEABLE
KBG 886C WATAMU CWSB 1,480,000 30.6.19 SERVCEABLE
KBG 894C MALINDI CWSB 1,460,000 30.6.19 SERVCEABLE
KBZ 898Z MALINDI MAWASCO 3,160,000 30.6.19 SERVCEABLE
KBU 181V MALINDI CWSB 2,680,000 30.6.19 SERVCEABLE
KCD 338G MALINDI CWSB 3,790,000 30.6.19 SERVCEABLE
KBP 241Q MALINDI CWSB 1,950,000 30.6.19 SERVCEABLE
KBB 557D KADZANDANI CWSB 880,000 30.6.19 SERVCEABLE
KBG 888C MALINDI CWSB 1,530,000 30.6.19 SERVCEABLE
KBW 742V MALINDI CWSB 3,470,000 30.6.19 SERVCEABLE
KBP 102Q MALINDI CWSB 1,830,000 30.6.19 SERVCEABLE
KBN 805P MALINDI CWSB 1,530,000 30.6.19 SERVCEABLE
MOTOR CYCLES
KAN 707U MALINDI NATIONA WATER 40,000 30.6.19 Serviceable
KAP 726S MALINDI NATIONA WATER 29,000 30.6.19 GROUNDED
KAN 706U MALINDI NATIONA WATER 40,000 30.6.19 Serviceable
KAY 072P MALINDI MAWASCO 80,000 30.6.19 Serviceable
KAY 073P MALINDI MAWASCO 65,000 30.6.19 GROUNDED
KBC 697T MALINDI MAWASCO 105,000 30.6.19 Serviceable
KMCE 932M MATSANGONI MAWASCO 103,000 30.6.19 Serviceable
Page 73 of 96
KMCE 933M MALINDI MAWASCO 110,000 30.6.19 Serviceable
KBJ 864U MALINDI CWSB 138,000 30.6.19 Serviceable
KBJ 865U MALINDI CWSB 135,000 30.6.19 Serviceable
KBJ 866U MALINDI CWSB 130,000 30.6.19 Serviceable
KMCR 113V MALINDI MAWASCO 175,000 30.6.19 Serviceable
KMCR 116V MALINDI MAWASCO 175,000 30.6.19 Serviceable
KMCR 127V MATSANGONI MAWASCO 185,000 30.6.19 Serviceable
KMCW 200J WATAMU MAWASCO 237,000 30.6.19 Serviceable
KMCW 201J MALINDI MAWASCO 235,000 30.6.19 Serviceable
KMCW 202J WATAMU MAWASCO 233,000 30.6.19 Serviceable
GK B303B MALINDI CWSB Serviceable
KMCY 701E MALINDI CWSB 245,000 30.6.19 Serviceable
KMCY 702E KADZANDANI CWSB 240,000 30.6.19 Serviceable
KBT 744N KADZANDANI CWSB 220,000 30.6.19 Serviceable
KBT 757N MALINDI CWSB 230,000 30.6.19 Serviceable
KBT 770N MALINDI CWSB 210,000 30.6.19 Serviceable
KBT 772N MALINDI CWSB 220,000 30.6.19 Serviceable
KBT 785N MARAFA CWSB 195,000 30.6.19 Serviceable
KMDW 560E MALINDI MAWASCO 135,000 30.6.19 Serviceable
KMDW 562E MALINDI MAWASCO 125,000 30.6.19 Serviceable
KBJ 851U MALINDI CWSB 130,000 30.6.19 Serviceable
KBJ 878U MARAFA CWSB 160,000 30.6.19 Serviceable
KMED 257Y MALINDI MAWASCO 95,000 30.6.19 Serviceable
Page 74 of 96
KMED 263Y MALINDI MAWASCO 90,000 30.6.19 Serviceable
KMEG 259P MALINDI MAWASCO 295,000 30.6.19 Serviceable
KMEG 260P WATAMU MAWASCO 305,000 30.6.19 Serviceable
Page 75 of 96
TENDER EVALUATION CRITERIA
STAGE 1: PRELIMINARY REQUIREMENTS (MANDATORY)
No. Documents to be submitted
1. A dully filled, signed and stamped tender securing declaration form
2. Tender security of 2% of the contract price.
3. Duly filled, Signed & Stamped Tender Form
4. Attach a copy of Certificate of Incorporation/Registration in Kenya and PIN certificate
5. Submit Tax Compliance Certificate valid at the time of opening. This will be verified through the TCC checker.
6. Duly filled, signed and stamped Confidential Business Questionnaire
7. Duly filled, signed and stamped declaration of undertaking not to engage in corrupt fraudulent practice
8. Must be a member of the Association of Kenya Insurance (AKI)
9. Provide Audited Accounts for the Past 2 years.
NB: Bidders who will not meet the above requirements will be declared non-responsive and their bids will not be
evaluated further.
STAGE 2: TECHNICAL EVALUATION CRITERIA
No Evaluation Attribute Weighting score Max score %
1. Experience in works of similar nature. Attach
a detailed list of corporate client where you
have been providing similar services( Attach
copies of LPOs/contracts)
• 5 and above
clients: 25marks
• Others prorated at:
Number of clients x 25
5
25
2. Number of years in business relevant to the
tender applied for
• 5 years and above:
15 marks
• Others prorated at:
Number of years x15 5
15
Page 76 of 96
3. List of personnel in employment proposed to
be dedicated for the required supply:
• Management personnel- - provide a
signed CV for person dedicated for the
delivery.
• Other supportive staff; personnel
proposed to be working with the
proposed.
• One (1) CV and
above:-10 marks
None;-0 marks
10
• 4 employees and
above scores
15marks.
• 3 and below employees scores
5 marks The category should be supported by a list of employees indicating their employment status
( ie permanent or others).
15
4. List of claims honoured for the last 2
years:- Provide Name of client,Address
,Telephone number,Email and Value of
claim
Each claim 4 marks 20
6. • Provide Audited accounts for the past
2 years-10marks
• One (1) year;5marks
10marks 10
7. Document conformity/neat and well arranged 5marks 5 Total 100
Bidders that score 70% and above under Technical evaluation will be will qualify for financial
evaluation.
STAGE 3: FINANCIAL EVALUATION CRITERIA
Lowest evaluated responsive bidder (proposed for award)
Page 77 of 96
SECTION IV
GENERAL CONDITIONS OF CONTRACT
Page 78 of 96
GENERAL CONDITIONS OF CONTRACT
3.1 Definitions
3.1.1 In this Contract, the following terms shall be interpreted as indicated:
(a) “The Contract” means the agreement entered into between the Procuring
entity and the tenderer, as recorded in the Contract Form signed by the
parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
(b) “The Contract Price” means the price payable to the tenderer under the
Contract for the full and proper performance of its contractual obligations
(c) “The Services” means services to be provided by the tenderer including any
documents, which the tenderer is required to provide to the Procuring entity
under the Contract.
(d) “The Procuring entity” means the organization procuring the services under
this Contract
(e) “The Contractor” means the organization or firm providing the services
under this Contract.
(f) “GCC” means the General Conditions of Contract contained in this
section.
(g) “SCC” means the Special Conditions of Contract
(h) “Day” means calendar day
3.2 Application
3.2.1 These General Conditions shall apply to the extent that they are not superceded by
provisions of other part of the contract
3.3 Standards
3.3.1 The services provided under this Contract shall conform to the standards
mentioned in the schedule of requirements.
3.4 Use of Contract Documents and Information
3.4.1 The Contractor shall not, without the Procuring entity’s prior written consent,
disclose the Contract, or any provision thereof, or any specification, plan, drawing,
pattern, sample, or information furnished by or on behalf of the Procuring entity in
connection therewith, to any person other than a person employed by the
contractor in the performance of the Contract.
3.4.2 The Contractor shall not, without the Procuring entity’s prior written consent,
make use of any document or information enumerated in paragraph 2.4.1 above.
3.4.3 Any document, other than the Contract itself, enumerated in paragraph 2.4.1 shall
remain the property of the Procuring entity and shall be returned (all copies) to the
Page 79 of 96
Procuring entity on completion of the contract’s or performance under the
Contract if so required by the Procuring entity.
3.5 Patent Rights
3.5.1 The Contractor shall indemnify the Procuring entity against all third-party claims
of infringement of patent, trademark, or industrial design rights arising from use of
the services under the contract or any part thereof.
3.6 Performance Security
3.6.1 3.6.1Within twenty eight (28) days of receipt of the notification of Contract award,
the successful tenderer shall furnish to the Procuring entity the performance
security where applicable in the amount specified in SCC
3.6.2 The proceeds of the performance security shall be payable to the Procuring entity
as compensation for any loss resulting from the Tenderer’s failure to complete its
obligations under the Contract.
3.6.3 The performance security shall be denominated in the currency of the Contract, or
in a freely convertible currency acceptable to the Procuring entity and shall be in
the form of:
(a) Cash.
(b) A bank guarantee.
(c) Letter of credit.
3.6.4 The performance security will be discharged by the Procuring entity and returned
to the Candidate not later than thirty (30) days following the date of completion of
the Contractor’s performance of obligations under the Contract, including any
warranty obligations, under the Contract.
3.7 Delivery of services and Documents
3.7.1 Delivery of the services shall be made by the Contractor in accordance with the
terms specified by the procuring entity in the schedule of requirements and the
special conditions of contract
3.8 Payment
3.8.1 The method and conditions of payment to be made to the contractor under this
Contract shall be specified in SCC
3.8.2 Payment shall be made promptly by the Procuring entity, but in no case later than
sixty (60) days after submission of an invoice or claim by the contractor
3.9 Prices
3.9.1 Prices charges by the contractor for Services performed under the Contract shall
not, with the exception of any price adjustments authorized in SCC vary from the
prices quoted by the tenderer in its tender or in the procuring entity’s request for
tender validity extension the case may be. No variation in or modification to the
terms of the contract shall be made except by written amendments signed by the
parties.
Page 80 of 96
3.9.2 Contract price variations shall not be allowed for contracts not exceeding one year
(12 months)
3.9.3 Where contract price variation is allowed the variation shall not exceed 10% of the
original contract price
3.9.4 Price variation requests shall be processed by the procuring entity within 30 days
of receiving the request.
3.10 Assignment
3.10.1 The Contractor shall not assign, in whole or in part, its obligations to perform
under this Contract, except with the Procuring entity’s prior written consent.
3.11 Termination for Default
3.11.1 The Procuring entity may, without prejudice to any other remedy for breach of
Contract, by written notice of default sent to the Contractor terminate this Contract
in whole or in part:
(a) if the Contractor fails to provide any or all of the services within the
period(s) specified in the Contract, or within any extension thereof granted
by the Procuring entity.
(b) If the Contractor fails to perform any other obligation(s) under the Contract
(c) If the Contract in the judgment of the Procuring entity has engaged in
corrupt or fraudulent practices in competing for or in executing the
contract
3.11.2 In the event the Procuring entity terminates the contract in whole or in part, it may
procure, upon such terms and in such manner as it deems appropriate, services
similar to those un-delivered, and the Contractor shall be liable to the Procuring
entity for any excess costs for such similar services. However the contractor shall
continue performance of the contract to extent not terminated.
3.12 Termination for Insolvency
3.12.1 The Procuring entity may at any time terminate the contract by giving written
notice to the Contractor if the contractor becomes bankrupt or otherwise insolvent.
In this event, termination will be without compensation to the contractor, provided
that such termination will not prejudice or affect any right of action or remedy,
which has accrued or will accrue thereafter to the procuring entity.
3.13 Termination for Convenience
3.13.1 The Procuring entity by written notice sent to the contractor, may terminate the
contract in whole or in part, at any time for its convenience. The notice of
termination shall specify that the termination is for the procuring entities
convenience, the extent to which performance of the contractor of the contract is
terminated and the date on which such termination becomes effective.
3.13.2 For the remaining part of the contract after termination the procuring entity may
elect to cancel the services and pay to the contractor an agreed amount for partially
completed services.
Page 81 of 96
3.14 Resolution of Disputes
3.14.1 The procuring entity and the contractor shall make every effort to resolve amicably
by direct informal negotiations and disagreement or disputes arising between them
under or in connection with the contract
3.14.2 If after thirty (30) days from the commencement of such informal negotiations both
parties have been unable to resolve amicably a contract dispute either party may
require that the dispute be referred for resolution to the formal mechanisms
specified in the SCC.
3.15 Governing Language
3.15.1 The contract shall be written in the English language. All correspondence and
other documents pertaining to the contract, which are exchanged by the parties
shall be written in the same language.
3.16 Applicable Law
3.16.1 The contract shall be interpreted in accordance with the laws of Kenya unless
otherwise expressly specified in the SCC.
3.17 Force Majeure
3.17.1 The Contractor shall not be liable for forfeiture of its performance security, or
termination for default if and to the extent that its delay in performance or other
failure to perform its obligations under the Contract is the result of an event of
Force Majeure.
3.18 Notices
3.18.1 Any notices given by one party to the other pursuant to this contract shall be sent
to the other party by post or by Fax or Email and confirmed in writing to the other
party’s address specified in the SCC.
3.18.2 A notice shall be effective when delivered or on the notices effective date,
whichever is later.
3.19 contract Period
Contract period for the services shall be as specified in the SCC
Page 82 of 96
SECTION V
SPECIAL CONDITIONS OF CONTRACT
SPECIAL CONDITIONS OF CONTRACT
Notes on Special Conditions of Contract
1. The clauses in this section are intended to assist the procuring entity in providing
contract-specific information in relation to corresponding clauses in the General
Conditions of Contract
2. The Provisions of Section IV complement the General Conditions of Contract
included in Section III, specifying contractual requirements linked to the special
circumstances of the procuring entity and the insurance cover required. In
preparing Section IV, the following aspects should be taken into consideration.
(a) Information that complement provisions of Section III must be
incorporated; and
(b) Amendments and/or supplements to provisions of Section III, as
necessitated by the circumstances of the specific insurance cover required
must also be incorporated.
3. Where there is a conflict between the provisions of the special conditions of
contract and the provisions of the general conditions of contract, the provisions of
the special conditions of contract shall prevail over the provisions of the general
conditions of contract.
4. Any clause to be included in this section must be consistent with the applicable
public procurement law and regulations.
Page 83 of 96
4. SPECIAL CONDITIONS OF CONTRACT
Reference of general conditions of
contract
Special condition of contract
3.6 Performance security
A Performance Security of Ten
percent(10%) shall be required 28 days
after signing of the contract .Performance
security shall be inform of a bank
guarantee
3.7 Delivery of Services
All Insurance cover including vehicles and
motor cycles shall be provided to the client
from 1st July 2019 to 30th June 2010.Policy
document for each cover shall be ready and
presented to the client within 60 days from
the date of contract signing.Additional
assets acquired by the client within the
specified period shall also be covered.
3.8 Payment
Payment shall be made promptly by the
Procuring entity in three months
instalments from July to September.
• First interim payment:- 40%
• Second interim payment :- 30%
• Third interim payment :- 30%
3.9 Price adjustment
Contract price shall not be adjustable
3.14 Resolution of Disputes
The procuring entity’s and the contractor
shall make every effort to resolve
amicably by direct informal negotiations
any disagreement or dispute arising
between them under or in connection with
the contract.
Page 84 of 96
If after thirty (30) days from the
commencement of such informal
negotiations the dispute arising out of the
Contract is not amicably settled the matter
shall be referred by either party to the
arbitration and final decision of a person
to be agreed between the parties. Failing
agreement to concur in the appointment
of an Arbitrator, the Arbitrator shall be
appointed by the chairman of the
Chartered Institute of Arbitrators, Kenya
branch, on the request of the applying
party.
3.18 Notices
Managing Director
Malindi Water & Sewerage Co. Ltd
P.O BOX 410 – 80200,MALINDI.
Email:[email protected]
3.19 Contract Period
The Contract period shall be a One (1)
year Contract Renewable upon such terms
and conditions as shall be mutually agreed.
Page 85 of 96
SECTION VII- STANDARD FORMS
1. LETTER OF NOTIFICATION OF AWARD
Address of Procuring Entity
_____________________
_____________________
To:
RE: Tender No.
Tender Name
This is to notify that the contract/s stated below under the above mentioned tender have been
awarded to you.
1. Please acknowledge receipt of this letter of notification signifying your acceptance.
2. The contract/contracts shall be signed by the parties within 30 days of the date of this
letter but not earlier than 14 days from the date of the letter.
3. You may contact the officer(s) whose particulars appear below on the subject matter
of this letter of notification of award.
(FULL PARTICULARS)
SIGNED FOR ACCOUNTING OFFICER
Page 86 of 96
2. TENDER SECURITY FORM
Whereas ………………………………………..[name of the provider](hereinafter called “the
provider”)has submitted its tender dated………………..[date of submission of tender ] for
the provision of………………………………………………………………..
…………………………………………………..[name and/or description of the
services](hereinafter called “the Tenderer”)………………………..KNOW ALL PEOPLE by
these presents that
WE…………………………………………………………Of………………………………
……………having registered office at ………….(hereinafter called “the Bank”)are bound
unto………………[Malindi Water and Sewerage Co.ltd](hereinafter called “the
Procuring entity”) in the sum of………..………… for which payment well and truly to be
made to the said Malindi Water and Sewerage Co.ltd, the Bank binds itself, its
successors, and assigns by these presents. Sealed with the Common Seal of the said Bank
this___________ day of 20_________.
THE CONDITIONS of this obligation are: 1. If the provider withdraws its Tender during the period of tender validity specified by the
provider on the Tender Form; or
2. If the provider, having been notified of the acceptance of its Tender by the MalindiWater
and Sewerage Co.ltd during the period of tender validity:
(a) fails or refuses to execute the Contract Form, if required; or
(b) fails or refuses to furnish the performance security, in accordance with the Instructions to
Tenderers; we undertake to pay to the Malindi Water and Sewerage Co.ltd up to the above
amount upon receipt of its first written demand, without the Malindi Water and Sewerage Co.ltd
having to substantiate its demand, provided that in its demand the Malindi Water and Sewerage
Company will note that the amount claimed by it is due to it, owing to the occurrence of one or
both of the two conditions, specifying the occurred condition or conditions. This guarantee will
remain in force up to and including thirty (30) days after the period of tender validity, and any
demand in respect thereof should reach the Bank not later than the above date.
________________________________________________________________________[sig
nature of the bank]the _________(for the provider)
in the presence of_________________________________________________________
Page 87 of 96
8.1 FORM OF TENDER
Date
Tender No.
To:
[name and address of procuring entity]
Gentlemen and/or Ladies: 1. Having examined the tender documents including Addenda
Nos. ………………………………. [insert unit summation ].the receipt of which is
hereby duly acknowledged, we, the undersigned, offer to supply and deliver (
…………………………………………… (insert tender description) in conformity
with the said tender documents for the sum of
…………………………………………………………. (total tender amount in words
and figures) or such other sums as may be ascertained in accordance with the
Schedule of Prices attached herewith and made part of this Tender.
2. We undertake, if our Tender is accepted, to deliver install and commission the
equipment in accordance with the delivery schedule specified in the Schedule of
Requirements.
3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum of equivalent to
percent of the Contract Price for the due performance of the Contract , in the form prescribed
by ………………. ……………….( Procuring entity).
4. We agree to abid by this Tender for a period of …… [number] days from the date fixed
for tender opening of the Instructions to tenderers, and it shall remain binding upon us
and may be accepted at any time before the expiration of that period.
5. This Tender, together with your written acceptance thereof and your notification of
award, shall constitute a Contract, between us. Subject to signing of the Contract by
the parties.
6. We understand that you are not bound to accept the lowest or any tender you may
receive.
Dated this day .............................of 20 ........................
Page 88 of 96
signature.................................. & stamped [in the
capacity of.............................................
Duly authorized to sign tender for an on behalf of
..........................................................................................................................................
..........................................................................................................................................
........................
Page 89 of 96
8.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM
You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c )
whichever applied to your type of business. You are advised that it is a serious offence to give
false information on this form.
Part1-General:
Business Name................................................................................................................
Location of business.........................................................................................................
Plot No................................................. Street/Road ....................................
Postal Address............................... Tel. No.......................... Fax..................... Email................
Nature of Business.........................................................................
Registration Certificate No......................................................................
Maximum value of business which you can handle at any one time Kshs................................
Name of your bankers.................................................................. Branch.............................
Part 2(a)-Sole Proprietor
Your name in full......................................................... Age..........................
Nationality......................................................... Country of origin.....................................
Citizenship details.......................................................
.....................................................................................
Part 2(b) –Partnership
Give details of partners as follows;
Name Shares Nationality Citizenship
1..................................... ................................... .................................. ....................
2.................................... ..................................... ................................... .........................
3........................................ ............................... ..................................... ............................
4...................................... ................................ ..................................... ..............................
Page 90 of 96
Name Shares Nationality Citizenship details
1.......................................... .................. ................................. ..................................
2......................................... ................... ................................. ..................................
3........................................ .................... ................................. ..................................
4........................................ .................... .................................. .................................
Part 2(c)-Registered Company
Private or Public..............................................................................................
State the norminal and issued capital of company
Norminal Ksh..................................................
Issued.....Ksh...................................................
Given details of all directors as follows
If a Kenya Citizen, indicate under ‘‘Citizenship details’’ whether by birth, naturalization or registration
Page 91 of 96
8.3 CONTRACT FORM
THIS AGREEMENT made the day of 20 between ……………… [name of
Procurement entity) of ……….. [country of Procurement entity] (hereinafter called
“the Procuring entity) of the one part and …………………….. [name of tenderer] of
………….. [city and country of tenderer] (hereinafter called “the tenderer”) of the
other part;
WHEREAS the Procuring entity invited tenders for certain goods ] and has accepted a
tender by the tenderer for the supply of those goods in the sum of
…………………………… [contract price in words and figures] (hereinafter called
“the Contract Price).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to:
2. The following documents shall be deemed to form and be read and construed as part
of this Agreement viz:
(a) the Tender Form and the Price Schedule submitted by the tenderer
(b) the Schedule of Requirements
(c ) the Technical Specifications
(d) the General Conditions of Contract
(e) the Special Conditions of contract; and
(f) the Procuring entity’s Notification of Award
3. In consideration of the payments to be made by the Procuring entity to the tenderer as
hereinafter mentioned, the tender hereby covenants with the Procuring entity to
provide the goods and to remedy defects therein in conformity in all respects with the
provisions of the Contract.
4. The Procuring entity hereby covenants to pay the tenderer in consideration of the
provisions of the goods and the remedying of defects therein, the Contract Price or
such other sum as may become payable under the provisions of the Contract at the
times and in the manner prescribed by the contract.
Page 92 of 96
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.
Signed, sealed, delivered by ......................the............................. (for the Procuring
entity
Signed, sealed, delivered by...................... the............................. (for the tenderer in
the presence of ....................................
Page 93 of 96
8.4 PERFORMANCE SECURITY FORM
To ………………………………………….
[name of Procuring entity]
WHEREAS …………………………………… [name of tenderer] (hereinafter called
“the tenderer”) has undertaken , in pursuance of Contract No................................
[reference number of the contract] dated........................... 20................... to supply
……………………………………………… [description of goods] (hereinafter
called “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the tenderer
shall furnish you with a bank guarantee by a reputable bank for the sum specified
therein as security for compliance with the Tenderer’s performance obligations in
accordance with the Contract.
AND WHEREAS we have agreed to give the tenderer a guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on
behalf of the tenderer, up to a total of ………………………. [amount of the
guarantee in words and figure] and we undertake to pay you, upon your first written
demand declaring the tenderer to be in default under the Contract and without cavil or
argument, any sum or sums within the limits of …………………….. [amount of
guarantee] as aforesaid, without you needing to prove or to show grounds or reasons
for your demand or the sum specified therein.
This guarantee is valid until the ................................day of.........................
20.........................
Signed and seal of the Guarantors
..........................................................................................................................................
......
[name of bank or financial institution]
Address................................................................Dated...................................
Page 94 of 96
8.5 TENDER SECURING BID DECLARATION FORM
[The Bidder shall complete in this Form in accordance with the instructions indicated]
Date: ………………… of Bid Submission] Tender No. ………….............. of
bidding process]
To: …………………………...................................................................................
[insert complete name of Purchaser]
We, the undersigned, declare that:
1. We understand that, according to your conditions, bids must be supported by a Bid
Securing Declaration.
2. We accept that we will automatically be suspended from being eligible for bidding in
Any contract with the Purchaser for the period of time of ………………………….
(insert number of months or years) starting on ……………....................….. (insert
date), if we are in breach of our obligation(s) under the bid conditions, because we –
a) Have withdrawn our Bid during the period of bid validity specified by us in the
Bidding Data Sheet; or
b) Having been notified of the acceptance of our Bid by the Purchaser during the
period of bid validity,
(i) Fail or refuse to execute the Contract, if required, or
(ii) Fail or refuse to furnish the Performance Security, in accordance with the ITT.
3. We understand that this Bid Securing Declaration shall expire if we are not the
successful Bidder, upon the earlier of
(i) Our receipt of a copy of your notification of the name of the successful Bidder;
Or
ii) Twenty-eight days after the expiration of our Tender
4. We understand that if we are a Joint Venture, the Bid Securing Declaration must be in
the name of the Joint Venture that submits the bid, and the Joint Venture has not been
legally constituted at the time of bidding, the Bid Securing Declaration shall be in the
names of all future partners as named in the letter of intent .
Signed……………................ [insert signature of person whose name and capacity are
Page 95 of 96
shown] in the Capacity of……………………………………. [insert legal capacity of
person signing the Bid Securing Declaration]
Name:…………………………………………………. [insert complete name of
person
signing the Bid Securing Declaration]
Duly authorized to sign the bid for and on behalf of: ……………………….. [insert
complete name of Bidder]
Dated on …………………. day of …………….………………. [Insert date of
signing]
8.6 DECLARATION OF UNDERTAKING
We underscore the importance of a free, fair and competitive procurement process that precludes
abusive practices. In this respect we have neither offered nor granted directly or indirectly any
inadmissible advantages to any public servant or other person nor accepted such advantages in
connection with our bid, nor will we offer or grant or accept any such incentives or conditions in the
present procurement process or, in the event that we are awarded the contract, in the subsequent
execution of the contract. We also declare that no conflict of interest exists in the meaning of the kind
described in the Public Procurement & Disposal Act 2015
We also underscore the importance of adhering to the law in the implementation of the
project.
We will inform our staff about their respective obligations and about their obligation to fulfil this
declaration of undertaking and to obey the laws of the country.
We also declare that our company/sub-contractors/ all members of the consortium has/have not been
debarred to engage in procurement/ included in the list of sanctions. We acknowledge that, the client is
entitled to terminate the contract immediately if the statements made in the Declaration of Undertaking
were objectively false or the reason for exclusion occurs after the Declaration of Undertaking has been
issued.
Dated this day................................ of .............................20............................
(Name of company)
(Signature(s)