tender notice for rtcfci.gov.in/app2/webroot/upload/new rtc mtf.pdf · 2013-04-18 · of cv...
TRANSCRIPT
TENDER NOTICE
FOR
RTC
THE FOOD CORPORATION OF INDIA
REGIONAL OFFICE: HARYANA
BAYS NO. 29-32, SECTOR-4, PACHKULA
Cost of Tender Form - Rs. 500.00 + 12.50% Tax = 563.00
TENDER NOTICE Food Corporation of India, Haryana Region invites tenders under "TWO BID SYSTEM" from Sole Proprietary Concern or Registered Partnership Firm or a Private Limited Company or a Public Limited Company incorporated in India having business competency for appointment of Regular Road Transport Contractors for movement of stocks by road to the Depots of Uttrakhand, Delhi, Himachal Pradesh, Rajasthan and Uttar Pradesh Regions from centres of Haryana for a period of two years as under:-
Rs. In Lakh
Sl. No.
From To Distance in KM
Estimated Contract
Value
Earnest Money Deposit @ 2% of CV
Security Deposit
In the form of DD @ 5% of CV
Bank Guarantee @ 15% of CV
A FOR UTTRAKHAND REGION EX FCI DISTRICT KARNAL
1 Jagadhari Vikas Nagar 78 320.00 6.40 16.00 48.00
Rishikesh 144
Dehradun 122
2 Radaur Vikas Nagar 100 50.00 1.00 2.50 7.50
Rishikesh 153
Dehradun 131
3 Khizrabad Vikas Nagar 51 50.00 1.00 2.50 7.50
Rishikesh 131
Dehradun 96
4 Chhachhrauli Vikas Nagar 66 113.00 2.26 5.65 16.95
Rishikesh 146
Dehradun 111
B. FOR DELHI DEPOTS EX FCI DISTRICT FARIDABAD
1 Faridabad CTO 50 149.00 2.98 7.45 22.35
2 Faridabad Ghevera 70 53.00 1.06 2.65 7.95
3 Faridabad Naraina 47 182.00 3.64 9.10 27.30
4 Faridabad Narela 70 50.00 1.00 2.50 7.50
5 Faridabad Okhla 20 50.00 1.00 2.50 7.50
6 Faridabad Shakti Nagar 45 50.00 1.00 2.50 7.50
7 Hassanpur CTO 105 50.00 1.00 2.50 7.50
Ghevera 124
Naraina 102
Narela 125
Okhla 75
Shakti Nagar 100
8 Hodal CTO 104 113.00 2.26 5.65 16.95
Ghevera 123
Naraina 101
Narela 124
Okhla 74
Shakti Nagar 99
9 Palwal CTO 74 50.00 1.00 2.50 7.50
10 Palwal Ghevera 93 63.00 1.26 3.15 9.45
11 Palwal Naraina 71 85.00 1.70 4.25 12.75
12 Palwal Narela 94 50.00 1.00 2.50 7.50
13 Palwal Okhla 44 92.00 1.84 4.60 13.80
14 Palwal Shakti Nagar 67 50.00 1.00 2.50 7.50
B FOR DELHI DEPOTS EX FCI DISTRICT KARNAL
1 Bapoli CTO 96 110.00 2.20 5.50 16.50
Ghevera 85
Naraina 92
Narela 64
Okhla 103
Shakti Nagar 81
2 Chhajpur CTO 102 50.00 1.00 2.50 7.50
Naraina 98
Okhla 110
Shakti Nagar 87
3 Israna Narela 72 50.00 1.00 2.50 7.50
Shakti Nagar 89
Ghevera 93
Mayapuri 100
Okhla 111
CTO 104
4 Jundla CTO 146 50.00 1.00 2.50 7.50
Ghevera 135
Naraina 142
Narela 115
Okhla 154
Shakti Nagar 131
5 Panipat CTO 101 50.00 1.00 2.50 7.50
Shakti Nagar 85
6 Babarpur Narela 74 50.00 1.00 2.50 7.50
Shakti Nagar 94
Ghevera 90
Mayapuri 102
Okhla 113
CTO 106
7 Barsat Narela 83 50.00 1.00 2.50 7.50
Shakti Nagar 99
Ghevera 103
Mayapuri 111
Okhla 122
CTO 115
FOR DELHI DEPOTS EX FCI DISTRICT ROHTAK
1 Bahadurgarh CTO 30 50.00 1.00 2.50 7.50
Ghevera 8
Naraina 25
Narela 28
Okhla 45
Shakti Nagar 24
2 Ganaur CTO 70 50.00 1.00 2.50 7.50
Ganaur Okhla 86
Ganaur Shakti Nagar 57
3 Ganaur Narela 48 370.00 7.40 18.50 55.50
Ganaur Mayapuri 64
Ganaur Ghevra 68
4 Lakhanmajra CTO 97 50.00 1.00 2.50 7.50
Ghevera 75
Naraina 92
Narela 83
Okhla 112
Shakti Nagar 91
5 Safidon CTO 132 238.00 4.76 11.90 35.70
Naraina 127
Okhla 149
Shakti Nagar 121
6 Safidon Ghevra 125 172.00 3.44 8.60 25.80
Narela 103
7 Mattan Hail CTO 82 50.00 1.00 2.50 7.50
Ghevera 59
Naraina 77
Narela 80
Okhla 97
Shakti Nagar 76
C FOR HIMACHAL PARDESH DEPOTS EX FCI DISTRICT KARNAL
1 Mustafabad Dhalli 201 136.00 2.72 6.80 20.40
Parwanoo 93
2 Mullana Parwanoo 81 197.00 3.94 9.85 29.55
3 Shahabad Parwanoo 97 50.00 1.00 2.50 7.50
D FOR RAJASTHAN DEPOTS EX FCI DISTRICT FARIDABAD
1 Baroli Alwar 138 219.00 4.38 10.95 32.85
Bandikui 198
Baran 581
Bharatpur 137
Bhawani Mandi 612
Chomun 261
Dausa 274
Dholpur 229
Dungarpur 782
Fatehnagar 615
Jaipur 287
Jhalarapatan 590
Karauli 264
Kekri 415
Kherli 157
Keshoraipatan 491
Kotputli 172
Kushalgarh 789
Laxmangarh 309
Mandalgarh 529
Mahua 188
Marwar 571
M. M. Road 202
Naraina 348
Neem Ka Thana 221
Nimbahera 621
Partapgarh 698
Rajasmand 616
Sawai Madhopur 381
Sri Madhopur 267
Tonk 379
Udaipur 671
2 Farukh Nagar Alwar 115 50.00 1.00 2.50 7.50
Bandikui 175
Baran 535
Bharatpur 200
Bhawani Mandi 566
Chomun 215
Dausa 228
Dholpur 292
Dungarpur 736
Fatehnagar 569
Jaipur 241
Jhalarapatan 544
Karauli 276
Kekri 369
Kherli 169
Keshoraipatan 445
Kotputli 126
Kushalgarh 743
Laxmangarh 263
Mandalgarh 483
Mahua 194
M. M. Road 181
Naraina 302
Neem Ka Thana 175
Nimbahera 575
Partapgarh 652
Rajasmand 570
Sawai Madhopur 335
Sri Madhopur 221
Tonk 333
Udaipur 625
3 Hassanpur Alwar 125 50.00 1.00 2.50 7.50
Bandikui 185
Baran 536
Bharatpur 112
Bhawani Mandi 567
Chomun 271
Dausa 229
Dholpur 204
Dungarpur 759
Fatehnagar 592
Jaipur 281
Jhalarapatan 545
Karauli 224
Kekri 392
Kherli 117
Keshoraipatan 346
Kotputli 182
Kushalgarh 766
Laxmangarh 319
Mandalgarh 502
Mahua 148
M. M. Road 162
Naraina 358
Neem Ka Thana 231
Nimbahera 598
Partapgarh 675
Rajasmand 593
Sawai Madhopur 336
Sri Madhopur 277
Tonk 352
Udaipur 648
4 Hodal Alwar 110 567.00 11.34 28.35 85.05
Bandikui 170
Baran 521
Bharatpur 97
Bhawani Mandi 552
Chomun 256
Dausa 214
Dholpur 189
Dungarpur 744
Fatehnagar 577
Jaipur 266
Jhalarapatan 530
Karauli 209
Kekri 377
Kherli 102
Keshoraipatan 331
Kotputli 167
Kushalgarh 751
Laxmangarh 304
Mandalgarh 487
Mahua 133
Marwar 546
M. M. Road 147
Naraina 343
Neem Ka Thana 216
Nimbahera 583
Partapgarh 660
Rajasmand 578
Sawai Madhopur 321
Sri Madhopur 262
Tonk 337
Udaipur 633
5 Khambi Alwar 119 50.00 1.00 2.50 7.50
Bandikui 179
Baran 530
Bharatpur 106
Bhawani Mandi 561
Chomun 265
Dausa 223
Dholpur 198
Dungarpur 753
Fatehnagar 586
Jaipur 275
Jhalarapatan 539
Karauli 218
Kekri 386
Kherli 111
Keshoraipatan 340
Kotputli 176
Kushalgarh 760
Laxmangarh 313
Mandalgarh 496
Mahua 142
M. M. Road 156
Naraina 352
Neem Ka Thana 225
Nimbahera 592
Partapgarh 669
Rajasmand 587
Sawai Madhopur 330
Sri Madhopur 271
Tonk 346
Udaipur 642
6 Palwal Alwar 122 519.00 10.38 25.95 77.85
Bandikui 182
Baran 565
Bharatpur 127
Bhawani Mandi 596
Chomun 245
Dausa 258
Dholpur 219
Dungarpur 766
Fatehnagar 599
Jaipur 271
Jhalarapatan 574
Karauli 248
Kekri 399
Kherli 141
Keshoraipatan 475
Kotputli 156
Kushalgarh 773
Laxmangarh 293
Mandalgarh 513
Mahua 172
Marwar 555
M. M. Road 186
Naraina 332
Neem Ka Thana 205
Nimbahera 605
Partapgarh 682
Rajasmand 600
Sawai Madhopur 365
Sri Madhopur 251
Tonk 363
Udaipur 655
FOR RAJASTHAN DEPOTS EX FCI DISTRICT HISSAR
1 Tohana AJMER 479 244.00 4.88 12.20 36.60
BAGGAR 183
BALOTRA 730
BANSWARA 853 BARMER 842
BEAWAR 544
BHILWARA 599
BHINMAL 851
BIKANER 403
BILARA 666
BUNDI 615
CHANDERIA 656 CHURU 210
DEOLI 561
FATEHPUR
SHEKHAWATI 255
GULABPURA 551
HANUMANGARH 235
JAISALMER 804
JALLORE 765
JHUNJHUNU 217
JHALRAPATAN 804
JODHPUR 620
KISHANGARH 449
KOLAYAT 507
KODRELA 907
KOTA 663
LADNU 322
LAXMANGARH 259
MANDALGARH 645
MAKHAR 204
MERTA CITY 495
MOHANGARH 720
NAGAUR 585
NIMBAHERA 693
NEWAI 467
NOKHA 535
PARBATSAR 397
PHALODI 640
PALIMARWAR 689
PIPARCITY 596
POKHARAN 787
SADULPUR 148
SANCHOR 902
SIKAR 286
SIROHI ROAD 835
SUJANGARH 333
SUMERPUR 709
SURAJGARH 177
TONK 497
UDAIPUR 690
2 Rania BAGGAR 204 50.00 1.00 2.50 7.50
BALOTRA 620
BARMER 624
BHINMAL 695
BIKANER 235
CHURU 198
FATEHPUR
SHEKHAWATI 257
HANUMANGARH 85
JAISALMER 579
JALLORE 654
JHUNJHUNU 233
JODHPUR 536
KOLAYAT 297
KODRELA 739
LADNU 284
LAXMANGARH 275
MANDALGARH 612
MAKHAR 210
MERTA CITY 420
NAGAUR 383
NOKHA 322
PARBATSAR 380
PHALODI 418
PALIMARWAR 559
PIPARCITY 482
SANCHOR 709
SADULPUR 160
SIKAR 273
SIROHI ROAD 734
SUJANGARH 264
SUMERPUR 664
SURAJGARH 216
3 Jiwan Nagar BAGGAR 215 50.00 1.00 2.50 7.50
BALOTRA 607
BARMER 635
BHINMAL 682
BIKANER 222
CHURU 209
FATEHPUR
SHEKHAWATI 244
HANUMANGARH 72
JAISALMER 566
JALLORE 641
JHUNJHUNU 220
JODHPUR 523
KOLAYAT 284
KODRELA 726
LADNU 271
LAXMANGARH 262
MANDALGARH 623
MAKHAR 221
MERTA CITY 431
NAGAUR 370
NOKHA 309
PARBATSAR 367
PHALODI 415
PALIMARWAR 546
PIPARCITY 469
SANCHOR 696
SADULPUR 171
SIKAR 284
SIROHI ROAD 721
SUJANGARH 251
SUMERPUR 651
SURAJGARH 227
4 Bani BAGGAR 230 50.00 1.00 2.50 7.50
BALOTRA 623
BARMER 650
BHINMAL 698
BIKANER 262
CHURU 217
FATEHPUR
SHEKHAWATI 260
HANUMANGARH 38
JAISALMER 582
JALLORE 657
JHUNJHUNU 236
JODHPUR 539
KOLAYAT 300
KODRELA 742
LADNU 287
LAXMANGARH 278
MANDALGARH 638
MAKHAR 236
MERTA CITY 446
NAGAUR 385
NOKHA 325
PARBATSAR 385
PHALODI 432
PALIMARWAR 562
PIPARCITY 450
SANCHOR 710
SADULPUR 163
SIKAR 299
SIROHI ROAD 737
SUJANGARH 267
SUMERPUR 667
SURAJGARH 242
5 FATEHABAD BAGGAR 181 50.00 1.00 2.50 7.50
BALOTRA 582
BARMER 680
BHINMAL 678
BIKANER 297
CHURU 155
FATEHPUR
SHEKHAWATI 192
HANUMANGARH 109
JAISALMER 593
JALLORE 610
JHUNJHUNU 188
JODHPUR 480
KOLAYAT 341
LADNU 260
LAXMANGARH 230
MANDALGARH 617
MAKHAR 188
MERTA CITY 382
NAGAUR 349
NOKHA 338
PARBATSAR 333
PHALODI 459
PALIMARWAR 521
PIPARCITY 442
SANCHOR 738
SADULPUR 123
SIKAR 241
SIROHI ROAD 635
SUJANGARH 246
SUMERPUR 573
SURAJGARH 164
FOR RAJASTHAN DEPOTS EX FCI DISTRICT KARNAL
1 Assandh ABU ROAD 865 50.00 1.00 2.50 7.50
AJMER 533
ALWAR 290
Antta 682
BAGGAR 229
Balotra 692
BANDIKUI 352
BANSWARA 878
BARAN 596
BARMER 825
BEAWAR 572
BHARATPUR 309
BHAWANI MANDI 729
BHILWARA 629
BHINMAL 848
BUNDI 582
CHURU 291
DAUSA 389
DEOLI 545
DHOLPUR 381
DUNGARPUR 919
FATEHNAGAR 728
GULABPURA 546
Itawa 569
JAIPUR 386
JHALRAPATAN 720
JHUNJHNOO 268
JODHPUR 641
KAPRAIN 568
KARAULI 458
KEKRI 524
KESHORAIPATAN 643
KHERLI 339
KISHANGARH 484
KOTA 634
KOTPUTLI 236
KUSHALGARH 938
MAHUWA 389
MAKHAR 231
MANDALGARH 668
MARWAR JN. 631
MERTA CITY 540
NADBAI 338
NARAINA 461
NEWAI 447
NIMBAHERA 705
PALIMARWAR 693
POKHRAN 695
PRATAPGARH 778
RAJSAMAND 723
RAMGANJ MANDI 675
SADULPUR 225
SAWAI MADHOPUR 494
SIKAR 335
SIROHI ROAD 815
SRI MADHOPUR 343
SUJANGARH 38
Sultanpur 598
TONK 473
UDAIPUR 810
2 Bapoli ABU ROAD 872 50.00 1.00 2.50 7.50
AJMER 540
ALWAR 297
Antta 689
BAGGAR 273
Balotra 699
BANDIKUI 360
BANSWARA 885
BARAN 603
BARMER 832
BEAWAR 589
BHARATPUR 316
BHAWANI MANDI 737
BHILWARA 636
BHINMAL 855
BUNDI 596
CHURU 298
DAUSA 396
DEOLI 572
DHOLPUR 388
DUNGARPUR 926
FATEHNAGAR 755
GULABPURA 573
Itawa 576
JAIPUR 393
JHALRAPATAN 728
JHUNJHNOO 275
JODHPUR 648
KAPRAIN 575
KARAULI 408
KEKRI 531
KESHORAIPATAN 651
KHERLI 347
KISHANGARH 491
KOTA 642
KOTPUTLI 243
KUSHALGARH 945
MAHUWA 380
MAKHAR 275
MANDALGARH 695
MARWAR JN. 638
MERTA CITY 547
NADBAI 288
NARAINA 468
NEWAI 458
NIMBAHERA 732
PALIMARWAR 700
POKHRAN 702
PRATAPGARH 805
RAJSAMAND 730
RAMGANJ MANDI 713
SADULPUR 232
SAWAI MADHOPUR 501
SIKAR 342
SIROHI ROAD 822
SRI MADHOPUR 350
SUJANGARH 396
Sultanpur 605
TONK 480
UDAIPUR 817
3 Israna ABU ROAD 845 118.00 2.36 5.90 17.70
AJMER 513
ALWAR 270
Antta 662
BAGGAR 239
Balotra 672
BANDIKUI 333
BANSWARA 858
BARAN 576
BARMER 805
BEAWAR 552
BHARATPUR 269
BHAWANI MANDI 710
BHILWARA 609
BHINMAL 828
BUNDI 569
CHURU 271
DAUSA 369
DEOLI 514
DHOLPUR 361
DUNGARPUR 899
FATEHNAGAR 697
GULABPURA 515
Itawa 549
JAIPUR 366
JHALRAPATAN 701
JHUNJHNOO 248
JODHPUR 621
KAPRAIN 548
KARAULI 430
KEKRI 498
KESHORAIPATAN 624
KHERLI 320
KISHANGARH 464
KOTA 615
KOTPUTLI 210
KUSHALGARH 918
MAHUWA 361
MAKHAR 241
MANDALGARH 637
MARWAR JN. 611
MERTA CITY 520
NADBAI 296
NARAINA 441
NEWAI 427
NIMBAHERA 674
PALIMARWAR 673
POKHRAN 675
PRATAPGARH 747
RAJSAMAND 703
RAMGANJ MANDI 661
SADULPUR 205
SAWAI MADHOPUR 474
SIKAR 315
SIROHI ROAD 795
SRI MADHOPUR 323
SUJANGARH 369
Sultanpur 578
TONK 453
UDAIPUR 790
4 Madlauda ABU ROAD 839 195.00 3.90 9.75 29.25
AJMER 507
ALWAR 264
Antta 656
BAGGAR 231
Balotra 666
BANDIKUI 327
BANSWARA 852
BARAN 570
BARMER 799
BEAWAR 546
BHARATPUR 283
BHAWANI MANDI 704
BHILWARA 603
BHINMAL 822
BUNDI 563
CHURU 265
DAUSA 368
DEOLI 524
DHOLPUR 355
DUNGARPUR 893
FATEHNAGAR 707
GULABPURA 525
Itawa 543
JAIPUR 300
JHALRAPATAN 695
JHUNJHNOO 242
JODHPUR 615
KAPRAIN 542
KARAULI 432
KEKRI 498
KESHORAIPATAN 618
KHERLI 314
KISHANGARH 458
KOTA 609
KOTPUTLI 215
KUSHALGARH 912
MAHUWA 363
MAKHAR 233
MANDALGARH 647
MARWAR JN. 605
MERTA CITY 514
NADBAI 312
NARAINA 435
NEWAI 421
NIMBAHERA 684
PALIMARWAR 667
POKHRAN 669
PRATAPGARH 757
RAJSAMAND 698
RAMGANJ MANDI 691
SADULPUR 199
SAWAI MADHOPUR 468
SIKAR 309
SIROHI ROAD 789
SRI MADHOPUR 317
SUJANGARH 363
Sultanpur 572
TONK 447
UDAIPUR 784
5 TARAORI ABU ROAD 884 50.00 1.00 2.50 7.50
AJMER 552
ALWAR 309
BAGGAR 291
BANDIKUI 372
BANSWARA 897
BARAN 615
BARMER 844
BEAWAR 591
BHARATPUR 328
BHAWANI MANDI 749
BHILWARA 648
BHINMAL 867
BUNDI 608
CHURU 310
DAUSA 408
DEOLI 588
DHOLPUR 400
DUNGARPUR 938
FATEHNAGAR 771
GULABPURA 588
JAIPUR 405
JHALRAPATAN 740
JHUNJNOO 287
JODHPUR 660
KAPRAIN 587
KARAULI 443
KEKRI 543
KESHORAIPATAN 563
KHERLI 359
KISHANGARH 503
KOTA 654
KOTPUTLI 255
KUSHALGARH 957
MAHUWA 374
MAKHAR 293
MANDALGARH 711
MARWAR JN. 650
MERTA CITY 559
NADBAI 344
NARAINA 480
NEWAI 466
NIMBAHERA 747
SADULPUR 243
SAWAI MADHOPUR 512
Sikar 353
SIROHI ROAD 833
SRI MADHOPUR 361
SUJANGARH 406
TONK 491
UDAIPUR 828
(D) FOR RAJASTHAN DEPOTS EX FCI DISTRICT KURUKSHETRA
1 Kaithal ABU ROAD 856 148.00 2.96 7.40 22.20
AJMER 544
ALWAR 347
Antta 706
BAGGAR 225
Balotra 728
BANDIKUI 410
BANSWARA 887
BARAN 607
BARMER 802
BEAWAR 583
BHARATPUR 366
BHAWANI MANDI 787
BHILWARA 640
BHINMAL 835
BUNDI 646
CHURU 239
DAUSA 446
DEOLI 453
DUNGARPUR 930
FATEHNAGAR 736
GULABPURA 554
Itawa 629
JAIPUR 397
JHALRAPATAN 707
JHUNJHNOO 237
JODHPUR 618
KAPRAIN 623
KEKRI 539
KESHORAIPATAN 701
KHERLI 397
KISHANGARH 495
KOTA 692
KUSHALGARH 949
MAHUWA 430
MAKHAR 223
MANDALGARH 676
MARWAR JN. 689
MERTA CITY 509
M. M. Road 430
NADBAI 380
NARAINA 449
NEWAI 504
NIMBAHERA 713
PALIMARWAR 704
POKHRAN 672
PRATAPGARH 786
RAJSAMAND 717
RAMGANJ MANDI 690
SADULPUR 180
SAWAI MADHOPUR 551
SIKAR 304
SIROHI ROAD 826
SUJANGARH 352
Sultanpur 669
TONK 527
UDAIPUR 821
(D) FOR RAJASTHAN DEPOTS EX FCI DISTRICT ROHTAK
1 Gohana AJMER 432 366 7.32 18.30 54.90
BANDIKUI 306
BANSWARA 779
BARAN 577
BEAWAR 477
BHARATPUR 383
BHAWANIMANDI 642
BHILWARA 551
BUNDI 527
CHANDERIA 616
DAUSA 341
DEOLI 467
DHOLPUR 484
DUNGARPUR 781
FATEH NAGAR 677
GULABPURA 491
JAIPUR 317
JHALRAPATAN 627
KESHORAIPATAN 514
KISHANGARH 410
KHERLI 297
KOTA 562
MANDALGARH 556
MARWAR 328
NIMBHAHERA 627
NEWAI 377
PARBATSAR 434
PRATAPGARH 703
PALIMARWAR 599
PIPARCITY 555
RAMGANJ
MANDI 630
SAWAI
MADHOPUR 454
SUMERPUR 661
UDAIPUR 682
(E) FOR UTTAR PARDESH DEPOTS EX FCI DISTRICT FARIDABAD
1 Faridabad Agra 187 50.00 1.00 2.50 7.50
Kosikalan 77
2 Hassanpur* Agra 141 50.00 1.00 2.50 7.50
Kosikalan 31
3 Hodal Agra 126 50.00 1.00 2.50 7.50
4 Palwal Agra 157 50.00 1.00 2.50 7.50
Kosikalan 46
* At risk and cost of Shri Sat Pal, Hodal I. QUALIFICATION CONDITIONS FOR BIDDING:-
(i) Tenderer should have experience of Transportation duly obtained from Manufacturer/PSU/Govt.
Dept./Public Ltd. Company/Private Limited Company dealing in the field of Fertilizer, Food grains,
Cement, Sugar, Coarse grains or any other commodity .Tenderer should have executed in any of the
immediate preceding five years work of value:
(a) At least 25% of the estimated contract value in one single contract
OR
(b) 50% of the estimated contract value in different contracts.
(ii) Experience Certificate shall be produced from customers stating proof of satisfactory execution and
completion of the contract(s) besides duly certifying nature, period of contract and value of work handled.
(iii)
Where the estimated contract value of Road Transport Contract is less than Rs. Five Crores, Tenderer
without the requisite experience as mentioned above may also participate subject to providing an
undertaking that an additional Performance Guarantee in the form of Bank Guarantee of 10% of the
contract value from SBI & Its Associates Banks/ the other Public sectors Bank will be given, if selected.
The format of the Bank Guarantee to be provided in such cases is at Appendix V.
(iv) If the Tenderer is a partnership firm, there shall not be any re-constitution of the partnership without the
prior written consent of the Corporation till the satisfactory completion of the contract.
Note: The year for the purpose of experience will be taken as Financial Year (1st April to 31
st March)
excluding the financial year in which tender enquiry is floated.
II . DISQUALIFICATION CONDITIONS FOR BIDDING:-
(i) Tenderer who have been blacklisted or otherwise debarred by F.C.I. or an department of Central or State
Government or any other Public Sector Undertaking will be ineligible during the period of such
blacklisting or for a period of five years ,whichever is earlier.
(ii)
Any Tenderer whose contract with the Food Corporation of India, or any department of Central or State
Government or any other Public Sector Undertaking has been terminated before the expiry of the contract
period at any point of time during last five years, will be ineligible.
(iii) Tenderer whose Earnest Money Deposit and/or Security Deposit has been forfeited by Food Corporation
of India or any department of Central or State Government or any other Public Sector Undertaking,
during the last five years, will be ineligible.
(iv) If the proprietor/any of the partners of the Tenderer firm/any of the Director of the Tenderer company
have been, at any time, convicted by a court of an offence and sentenced to imprisonment for a period of
three years or more, such Tenderer will be ineligible.
(v) While considering ineligibility arising out of any of the above clauses, incurring of any such
disqualification in any capacity whatsoever (even as a proprietor, partner in another firm, or as director of
a company etc.) will render the Tender disqualified.
(vi) A Hindu Undivided Family( either as a proprietor or partner of a firm) shall not be entitled to apply for
tender. Any tender submitted in the capacity of Hindu Undivided Family (either as a proprietor or partner
of a firm) shall be summarily rejected.
III. SECURITY DEPOSIT
(i) The Successful Tenderer shall furnish, within fifteen working days of acceptance of his tender, a Security
Deposit for the due performance of his obligations under the contract. The Security Deposit shall consist
of:
(a) A sum equivalent to 5% of the value of the Contract in the form of demand draft or Pay Order
issued by a scheduled Bank or Electronic Clearing System(ECS) / Other electronic means in favour of
the General Manager, Food Corporation of India; and
(b) Another sum equivalent 15% of the value of contract, in the form of an irrevocable and
unconditional Bank Guarantee issued by SBI & Its Associates Banks/ the other Public sectors Bank in
the format prescribed in Appendix-IV which shall be enforceable till six months after the expiry of the
contract period.
(c) If applicable, an additional sum equivalent to 10% of the value of the contract, in terms of an
undertaking provided by the tenderer for relaxation of eligibility conditions, in the form of an irrevocable
and unconditional Bank Guarantee issued by SBI & Its Associates Banks/ the other Public Sector
Banks in the format prescribed in Appendix-V which shall be enforceable till six months after the expiry
of the contract period.
(ii) In case of failure of Tenderer to deposit the security deposit within 15 working days of acceptance of his
tender, further extension of 7 working days can be given by GM(R) subject to levy of penalty @ 1% of
Security Deposit.
(iii) The Security Deposit furnished by the Tenderer will be subject to the terms and conditions given in the
Tender and the Corporation will not be liable for payment of any interest on the Security Deposit.
(iv) In the event of the Tender‟s failure, after the communication of acceptance of the tender by the
corporation, to furnish the requisite Security Deposit by the due date including extension period, his
contract shall be summarily terminated besides forfeiture of the Earnest Money and the Corporation shall
proceed for appointment of another contractor. Any losses or damages arising out of and incurred by the
Corporation by such conduct of contractor will be recovered from the contractor , without prejudice to
any other rights and remedies of the Corporation under the Contract and Law. The contractor will also be
debarred from participating in any future tenders of the Corporation for a period of five years. After the
completion of prescribed period of five years , the party may be allowed to participate in the future
tenders of FCI provided all the recoveries/ dues have been effected by the Corporation and there is no
dispute pending with the contractor/party.
IV. LIQUIDATED DAMAGES:
In the event of failure of the contractor to dispatch 100 MT of foodgrains etc. per working day on
average basis in each month for each of the destination centres for which the allocation is given, the LD
(Liquidated Damages) @ Rs. 333/- per 10 MT will be levied from the contractor against shortfall of
allocation during the month.
V. REVISION OF RATES DUE TO CHANGE IN DIESEL PRICES:
(i) An increase of 0.75 paisa per KM/MT will be allowed on the base rate for every increase of 40 paise per
liter in the price of diesel, in the event of increase in the retail price of diesel by more than 5% as
compared to the base rate.
(ii) A decrease of 0.75 Paisa per KM/MT will be effected on the base rate for every decrease of 40 paise per
liter in the price of diesel, in the event of decrease in the retail price of diesel by more than 2.5% as
compared to the base rate.
(iii) The retail price of diesel prevailing on the date of submission of the tender will be taken as the base rate
and the rate revision will be allowed from the next quarter commencement date i.e. 1st January, 1st April,
1st July or 1st October following the date of revision of diesel rates. The Diesel rate prevailing in the
Indian Oil Corporation outlets at the concerned F.C.I. District Headquarters will be taken into
consideration for revision of rates. The contractor is, therefore, advised to ensure that all the necessary
documents are properly furnished in time whenever revision is requested for.
VI. RATES ARE TO BE OFFERED IN PRICE BID INCLUSIVE OF ALL TAXES, DUTIES, CESS ETC.
PER M.T./ KILO METER. FSD/BG/ARDC GODOWNS OF F.C.I. WILL BE FOCAL POINT AS THE
CASE MAY BE & UNDER RTC ALL THESE GODOWNS FALLING WITHIN RADIUS OF 10 KMS.
OF THE FOCAL POINT WILL BE TREATED AS ONE CENTRE FOR ALL PURPOSES. THE
DISTANCE WILL BE RECKONED FROM THE FOCAL POINT TO THE DESTINATION OF ALL
STORAGE POINTS. IN CASE OF OTHER CENTRES, THE BUS STAND WILL BE THE FOCAL
POINT.
VII. NO NEGOTIATIONS WILL BE CONDUCTED WITH ANY OF THE BIDDERS WHO
PARTICIPATE IN THIS TENDER. TENDERERS ARE REQUESTED TO INDICATE THEIR
LOWEST RATES AT THE VERY FIRST INSTANCE.
VIII. Tenderer may clearly mention their Bank A/c. No., name of bank & its branch alongwith IFSC Code for
refund of EMD, if required, through RTGS.
Tender documents containing the terms and conditions can be obtained from concerned FCI District
Office of Haryana as well as from the Regional Office, Haryana, Panchkula on all working days from
30.10.2012 to 19.11.2012 up to 3.00 PM daily excluding Holidays on payment of the cost of tender form
as indicated above (non-refundable). Tender forms can also be downloaded from Website
www.fciweb.nic.in.> Zonal /Regional Offices> North Zone/ Haryana Region> Tenders> Tenders and in
that case its cost in the shape of Demand Draft/Pay Order in favour of G.M., F.C.I., Haryana must be
attached with the technical bid failing which tender will not be entertained. Separate Tender will be used
for each centre.
The tender shall be submitted in two parts, viz., technical bid and price bid. The original copy of the
tender along with the documents required under the technical bid is to be kept in one sealed envelope
superscribed „A‟ – Technical Bid and the price bid will be kept in another sealed envelope super scribed
„B‟ – Price Bid. Both the bids then will be kept in another sealed envelope superscribing “RTC Tender for
……….……. (Centre)” Offers in above manner will be received in the Regional Office, Haryana at
Panchkula up to 3.00 P.M. on 20.11.2012 and the Technical Bids shall be opened on the same day at 3.30
P.M. in the presence of the tenderers or their authorized representative, who may wish to be present. The
price bids of only those tenderers shall be opened, whose technical bids are found to be acceptable for
which date will be intimated separately.
Outstation tenderers can send their offers through registered post in the prescribed manner. Offers received after due date and time or without earnest money will not be entertained.
F.C.I. reserves the right to reject any or all the tenders without assigning any reason.
Sd/-
General Manager
Model
Tender
Form
PART – A
TECHNICAL BID
1
Tender No. Dated:
NOT TRANSFERABLE
THE TENDER FORMAT IS ISSUED IN DUPLICATE
(ONE COPY SHALL BE RETAINED BY THE TENDERER)
Receipt No……….. Dated……………
Cost Rs 500/ plus taxes if any (Rupees ……………………………(in
words) only.
FOOD CORPORATION OF INDIA,
REGIONAL OFFICE_________________________
INVITATION TO TENDER AND INSTRUCTIONS TO
TENDERERS FOR
APPOINTMENT OF ROAD TRANSPORT CONTRACTOR AT
DEPOTS/MANDIS/RAILHEADS ETC.
A. Last date for receipt of tender up to……P.M. on…............
B. Tender to be opened at….......................P.M. on………………….
Note: If the date fixed for opening of tenders is declared a holiday,
the tenders will be
opened on the next working day following the holiday but there will
be no change in the
time for opening as indicated above.
C. Tender to remain open for acceptance up to and inclusive
of……………………………
Note: (1) The General Manager, Food Corporation of India, may,
at his discretion, extend
this day by 30 days and such extension shall be binding on the tenderers.
(2) If the date up to which the tender is open for acceptance is
declared to be a closed
holiday/Sunday, the tender shall be deemed to remain open for
acceptance till next
following working day.
2
Invitation to Tender
From:
The General Manager,
Food Corporation of India,
______________________
To
_________________________
_________________________
_________________________
Dear Sir(s),
For and on behalf of the Food Corporation of India (hereinafter called the
Corporation) the
General Manager, Food Corporation of India (hereinafter called
General Manager) invites tenders for appointment of Contracto rs for
transport of foodgrains and allied materials etc.
from____________to____________for a period of two years.
(Signature of General Manager)
3
GENERAL INFORMATION TO TENDERERS
1. Place of operation will be the Depots /Mandis/Rail Heads of……….. to
various
destinations as per Appendix-I.
(A) Object of the Contract
The Contractors shall transport the food grains/ sugar etc. from FCI owned
/ hireddesignated depots/ mandis/ railheads to various destinations as directed
from time to timeby the General Manager(Region) or an officer acting on
his behalf along with suchadditional ancilliary and incidental duties,
services and operations as may be instructed bythe General Manager or any
officer acting on his behalf and not inconsistent with terms and
conditions of this contract.
(B) Brief description of work of……………. to various
i)Transportation of foodgrains from Depots /Mandis/Rail Heads
Destinations as per Appendix-I.
ii) The Tenderer must get themselves fully acquainted with the size and location
of godownsvis-a-vis loading /unloading points before submission of the tender.
The rates quoted byTenderer shall be deemed to have been done after such
acquaintance. No Tenderer will beentitled to any compensation arising out of
any misapprehension in this regard. Beforetendering, the Tenderer must also
get acquainted with the conditions of route to be takenby him for
transportation of foodgrains/sugar etc. Once the tender is submitted, the
Tenderer will be deemed to have fully acquainted himself with the route and he
will not beentitled for any compensation on account of road blockade, diversions
etc. on the route.
(C) Volume of work
No definite volume of work to be performed can be guaranteed during the
currency of thecontract. However, some items of general information are
given in Appendix-I to thetender. The particulars given in the Appendix-I are
intended merely to give the Tenderer anidea of the approximate quantum of work
so as to help in making their own assessment forquoting the rates in
accordance with the conditions of the Contract. It should be
clearlyunderstood that no guarantee is given that all the items of work as
shown in the Annexureto tender will be required to be performed.
2. The Contract, if any, which may arise from this tender shall be governed
by the termsand conditions of the Contract as set out in the
invitation/General Information to theTenderer and as given in the Annexures
and appendices to this tender.
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3. Qualification conditions for Bidding:
(I) Tenderer should have experience of Transportation duly obtained
from Manufacturer/PSU/Govt.Dept./Public Ltd. Company/Private Limited
Company dealing in the field of Fertilizer, Food grains, Cement, Sugar,
Coarse grains or any other commodity. Tenderer should have executed
in any of the immediate preceding five years work of value:
(a) At least 25% of the estimated contract value in one single contract:
OR
(b) 50% of the estimated contract value in different contracts:
(II) Experience certificate shall be produced from customers stating proof
of satisfactoryexecution and completion of the contract(s) besides
duly certifying nature, period ofcontract, and value of work handled.
(III) Where the estimated contract value of Road Transport Contract
is less than RupeesFive Crores, Tenderer without the requisite
experience as mentioned above may alsoparticipate subject to providing
an undertaking that an additional Performance Guarantee inthe form of
Bank Guarantee of 10% of the contract value from SBI & Its Associate
Banks/ the other Public Sector Banks will be given, if selected. The
format of the Bank Guarantee to be provided in such cases is at
Appendix-V.
(IV) If the Tenderer is a partnership firm, there shall not be any re-
constitution of thepartnership without the prior written consent of the
Corporation till the satisfactorycompletion of the contract.
Note: The year for the purpose of experience will be taken as Financial
Year (Ist April to 31st March) excluding the financial year in which
tender enquiry is floated.
4. Disqualification Conditions.
(I) Tenderer who have been blacklisted or otherwise debarred by FCI or
any departmentof Central or State Government or any other Public
Sector Undertaking will be ineligibleduring the period of such
blacklisting or for a period of 5 years, whichever is earlier.
(II) Any Tenderer whose contract with the Food Corporation of India, or
any departmentof Central or State Government or any other Public Sector
Undertaking has been terminatedbefore the expiry of the contract
period at any point of time during last five years, will beineligible.
(III) Tenderer whose Earnest Money Deposit and/or Security Deposit has
been forfeited byFood Corporation of India or any department of Central
or State Government or any otherPublic Sector Undertaking, during the
last five years, will be ineligible.
(IV) If the proprietor /any of the partners of the Tenderer firm/any of the
Director of theTenderer company have been, at any time, convicted
by a court of an offence and
5
sentenced to imprisonment for a period of three years or more, such
Tenderer will beineligible.
(V) While considering ineligibility arising out of any of the above
clauses, incurring of anysuch disqualification in any capacity
whatsoever (even as a proprietor, partner in another firm, or as director
of a company etc.) will render the Tender disqualified.
(VI) A Hindu Undivided Family (either as a proprietor or partner of a
firm) shall not be entitled to apply for tender. Any tender submitted in
the capacity of Hindu Undivided Family(either as a proprietor or partner of
a firm) shall be summarily rejected.
5. Instructions for submitting Tender
The instructions to be followed for submitting the tender are set out below:
(a) The Tenderer must fill up and sign the forwarding letter in the format
given in Appendix-II and also furnish full, precise and accurate details
in respect of information asked for inAppendix-III attached to the form
of tender.
(b) Signing of Tender(i) Person(s) signing the tender shall state in
what capacity he is, or they are signing thetender, e.g., as sole
proprietor of the firm, or as a Secretary/Manager/Director etc., of a
Limited Company. In case of Partnership firm, the names of all partners
should be disclosedand the tender shall be signed by all the partners or
their duly constituted attorney, havingauthority to bind all the partners in
all matters pertaining to the contract. The original or anattested copy, of
the partnership deed should be furnished along with the tender. In case of
limited company, the names of all the Dir ectors shall be mentioned,
and a copy of theResolution passed by the Company authorizing the
person signing the tender to do so on behalf of the company shall be
attached to the tender along with a copy of the Memorandum and
Articles of Association of the Company.
(ii) The person signing the tender, or any documents forming
part of the tender, on behalf of another, or on behalf of a firm shall be
responsible to produce a proper power of attorney duly executed in his
favour, stating that he has authority to bind such other person, or the firm,
as the case may be, in all matters, pertaining to the Contract. If the person
so signing the tender fails to produce the said Power of Attorney his tender
shall be summarily rejected without prejudice to any other right of the
Corporation under the law.
(iii) The Power of Attorney should be signed by all the partners
in the case of a partnership concern, by the proprietor in the case of
proprietary concern, and by the person who by his signature can bind
the company in the case of a limited company. The entire tender
document must also be signed on each page by the authorized person.
6
6. Earnest Money
(i) Each tender must be accompanied by an Earnest Money @ 2% value
of contract amountingRs………..(Rupees…………………..) in the form
of a D.D/Pay Order issued by aScheduled Bank or Electronic Clearing
System (ECS)/ other electronic means in favour of the GM(Region),
FCI. Tender not accompanied by Earnest Money shall be summarily
rejected. The Tenderer shall be permitted to bid on the express condition
that in case he resiles, or modifies his offer, or terms & conditions
thereof, after submitting his tender, for any reason whatsoever during
the tender process, the Earnest Money Deposited by him shall stand
forfeited, without prejudice to any other rights and remedies of the
Corporation under the contract and law, and the Tenderer will be
liable for any loss suffered by the Corporation on account of its
withdrawal/modification etc besides forfeiture of EMD. He will also be
debarred from participating in any other Tender Enquiry with FCI for a
period of 5 years.
(ii) The Earnest Money will be returned to all unsuccessful Tenderers
with in a period of 30 days from the date of issue of the acceptance letter
and to a successful tenderer, after he has furnished the Security Deposit, if
he does not desire the same to be adjusted towards the Security Deposit.
However in case, the tender is disqualified during technical evaluation, the
Earnest Money will be refunded within 15 days of technical
disqualification of the tenderer. No interest shall be payable on Earnest
Money, in any case.
7. Security Deposit
(i) The successful Tenderer shall furnish, within fifteen working days of
acceptance of his tender, a Security Deposit for the due performance of his
obligations under the contract. The Security Deposit shall consist of ;
(a) A sum equivalent to 5% of the value of the Contract in the form of
demand draft or Pay Order issued by a scheduled bank or Electronic
Clearing System (ECS)/ other electronic means in favour of the General
Manager, Food Corporation of India; and
(b) Another sum equivalent to 15% of the value of contract, in the
form of an irrevocable and unconditional Bank Guarantee issued by SBI
Bank & Its Associate Banks/ other Public Sector Banks in the format
prescribed in Appendix-IV which shall be enforceable till six months after
the expiry of the contract period.
(c) If applicable, an additional sum equivalent to 10% of the value of
the contract, in terms of an undertaking provided by the tenderer for
relaxation of eligibility conditions, in the form of an irrevocable and
unconditional Bank Guarantee issued by SBI Bank & Its Associate Banks/
other Public Sector Banks in the format prescribed in Appendix-V
which shall be enforceable till six months after the expiry of the contract
period.(ii) In case of failure of tenderer to deposit the security deposit
within 15 working days of acceptance of his tender, further extension of 7
working days can be given by GM (R) subject to levy of penalty @ 1% of
Security Deposit.
(iii) The Security Deposit furnished by the Tenderer will be subject
to the terms andconditions given in the Annexure and the Corporation
will not be liable for payment of anyinterest on the Security Deposit.
(iv) In the event of the Tenderer failure, after the communication of
acceptance of the tender by the Corporation, to furnish the requisite
Security Deposit by the due date, his
7
Contract shall be summarily terminated besides forfeiture of the
Earnest Money and the Corporation shall proceed for appointment of
another contractor. Any losses or damages arising out of and incurred
by the Corporation by such conduct of the contractor will be
recovered from the contractor, without prejudice to any other rights
and remedies of the Corporation under the Contract and Law. The
contractor will also be debarred from participating in any future tenders of
the Corporation for a period of five years . After the completion of
prescribed period of five years, the party may be allowed to participate
in the future tenders of FCI provided all the recoveries/ dues have
been effected by the Corporation and there is no dispute pending with
the contractor/party.
8. Submission of Tender
(a) The tender shall be submitted in two parts, viz., technical bid and price
bid.
(b) The original copy of the tender alongwith the documents required
under the technical bid is to be kept in one sealed envelope superscribed
„A’ – Technical Bid and the price bid will be kept in another sealed
envelope superscribed ‘B’ – Price Bid. Both the bids then will be kept in
another sealed envelope superscribing “Tender No…….. for
…………and addressed to the General Manager (Region), Food
Corporation of India with the name and
address of the tenderer.
(c) The envelope containing the Technical Bid shall include the
following:
(i) The tender document alongwith all its Annexures & Appendices
duly signed on each page by the Tenderer.
(ii) Earnest Money Deposit.
(iii) List of Documents attached, as per the format in Appendix III,
duly signed by the Tenderer.
(d) Tender which do not comply with these instructions shall be
summarily rejected.
(e) Outstation Tenderer may send their tenders by Registered Post.
(f) The tender form shall be filled in by Tenderer clearly, neatly
and accurately. Any alteration, erasures or overwriting should be duly
initialed by the authorized signatory.
(g) It should be clearly understood by the Tenderer that no opportunity
shall be given to them to alter, modify or with-draw any offer at any stage
after submission of the tender.
9. Opening of tenders
The Technical Bid will be opened in the Office of the General Manager,
Food Corporation of India,……….at the fixed time and the date
indicated in the NIT. The Tenderer will be at liberty to be present
either in person or through an authorized representative at the time of
opening of the Technical Bid. Price Bids of only those tenderes shall
be opened whose
8
technical bids qualify, at a time and place of which notice will be
given. The Tenderer technically qualified will be at liberty to be present
either in person or through an authorized representative at the time of
opening of the Price Bids.
10. Corrupt practices
Any bribe, commission, or advantage offered or promised by or on
behalf of the Tenderer to any officer or official of the Corporation shall
(in addition to any criminal liability which the Tenderer may incur) debar
his tender from being considered. Canvassing on the part of, or on behalf
of, the Tenderer will also make his tender liable to rejection.
11. Food Corporation of India reserves the right to reject any or all the
tenders without assigning any reason. The successful Tenderer will be
intimated of the acceptance of his tender by a letter/telegram/fax/email.
12. In case of any clear indication of cartelization, the Corporation
shall reject the tender(s), and forfeit the EMD.
13. If the information given by the Tenderer in the Tender Document and
its Annexures & Appendices is found to be false/incorrect at any
stage, Food Corporation of India shall have the right to disqualify/
summarily terminate the contract, without prejudice to any other rights
that the Corporation may have under the Contract and law.
General Manager (Region)
Food Corporation of India
9
ANNEXURE-I
TERMS AND CONDITIONS GOVERNING CONTRACTS FOR
TRANSPORTATION OF FOODGRAINS FROM
DEPOTS/MANDIS/RAILHEADS ETC.
I. Definitions
(i) The term „ Contract shall mean and include the Invitation to Tender
incorporating also the instructions to Tenderer, the Tender, its Annexures,
appendices, acceptance of tender and such general and special conditions
as may be added to it.
(ii) The term „ Contractor shall mean and include the person(s), Firm or
Company with whom the contract has been placed including their
heirs, executors, administrators and successors and the permitted
assignees as the case may be.
(iii) The term „Contract Rates shall mean the rates o f payment accepted
by the General Manager for and on behalf of the Food Corporation of
India.
(iv) The term „ Corporation and the „ Food Corporation , wherever they
occur, shall mean the Food Corporation of India established under the
Food Corporations Act, 1964, and will include its Managing
Director/Secretary, and its successor(s).
(v) The term „ General Manager shall mean General Manager of
Food Corporation of India under whose administrative jurisdiction,
Depots/ Mandis/Rail heads to which the contract relates fall. The
term „ General Manager shall also include the Area Manager and every
other officer authorized for the time being to execute contracts on behalf
of the Food Corporation of India.
(vi) The term „Godowns shall mean the Food Corporation Depots/
Godowns/Mandis belonging to or in occupation of the Corporation at any
time and shall also mean and include open platform/plinth built or
constructed for storage of Foodgrains inside or outside the
owned/hired depot premises.
(vii) The term „ Foodgrains shall mean and include any item of
foodgrains dealt by Food Corporation Of India including sugar.
(viii) The term „ Services shall mean performance of any of the items of
work enumerated in the tender document or as may be indicated by the
General Manager or an officer acting on his behalf.
(ix) The term „ Trucks wherever mentioned shall mean mechanically
driven vehicle such as Lorries etc., and shall exclude animal driven
vehicles.
10
II. Parties to the Contract
(a) The parties to the Contract are Contractor and the Food
Corporation of India represented by the General Manager(Region) and/or
any other person authorized and acting on his behalf.
(b) The person signing the tender, or any other documents forming
part of the tender, on behalf of any other person or a Firm shall be
deemed to warrant that he has the authority to bind such other
person or the Firm, as the case may be , in all matters pertaining to
the Contract. If at any stage it is found that the person concerned had no
such authority the Food Corporation of India may, without prejudice
to other civil/cr iminal remedies, terminate the Contract and hold the
signatory liable for all costs and damages.
(c) Notice or any other action to be taken on behalf of the Food
Corporation of India may be given/taken by the General
Manager(Region) or any officer so authorized and acting on his behalf.
III. Constitution of Contractors
(a) Contractors shall, in the tender, indicate whether they are a Sole
Proprietary Concern, or Registered Partnership Firm, or a Private Limited
Company, or a Public Limited Company. The composition of the
partnership, or names of Directors of Company, as applicable, shall be
indicated. The Contractor shall also nominate a person for the active
management and control of the work relating to the Contract during the
tenure of the Contract. The person so nominated shall be deemed to have
full authority from the Contractor in respect of the Contract and his acts
shall be binding on the Contractor.
(b) If the Tenderer is a partnership firm, there shall not be any re-
constitution of the partnership without the prior written consent of
the Corporation till the satisfactory completion of the Contract,
failing which the Contract shall be forthwith liable for termination
treating it as breach of Contract by the Contractor with consequences
flowing there from.
(c) The Contractor shall notify to the Corporation the
death/resignation of any of their partners/directors immediately on the
occurrence of such an event. On receipt of such notice, the
Corporation shall have the right to terminate the Contract.
IV. Subletting
The Contractor shall not sublet, transfer, or assign the Contract, or any part
thereof.
V. Relationship with third parties
All transactions between the Contractor and third parties shall be
carried out as between two principals without reference to the
Corporation in any event. The Contractor shall also undertake to make
third parties fully aware of the position aforesaid.
11
VI. Liability for Personnel
(a) All persons employed by the Contractor shall be engaged by him as
own employees in all respects, and all rights and liabilities under
the Indian Factories Act, or the Workmen s Compensation Act, or
Employees Provident Fund Act, and other applicable enactments, in
respect of all such personnel shall exclusively be that of the
Contractor. The Contractor shall be bound to indemnify the Corporation
against all the claims whatsoever in respect of its personnel under the
Workmen s Compensation Act, 1923, or any statutory modification
thereof or otherwise for or in respect of any damage or
compensation payable in consequence of any accident or injury
sustained by any workmen or other person whether in employment of the
Contractor or not.
(b) Contractor shall also comply with all Rules and Regulations
/Enactments made by the state Govt./Central Govt. from time to time
pertaining to the Contract including all Labour Laws
.
VII. Bribe, Commission, Gift etc.
An Act of bribe, gift or advantage, given, promised or offered, by
or on behalf of the Contractor, or any one of their
partners/Directors/Agents or officials, or any person on his or her behalf to
any officer, officials, representative or agent of the Corporation, or any
person on his or their behalf, for showing any favour or forbearing to
show any disfavor to any person in relation to the Contract, shall
make the Contractor liable for termination of this Contract or any
other Contract with the Corporation and the contractor shall be liable to
reimburse the Corporation of any loss or damage resulting from such
cancellation.
VIII. Period of Contract
(i) The Contract shall remain in force for a period of two years from
the date of the acceptance letter or such later date as may be decided by
the General Manager .
(ii) The General Manager reserves the rights to terminate the Contract at
any time during its currency without assigning any reasons thereof by
giving Thirty Days Notice in writing to the Contractor at the notified
address and the Contractors shall not be entitled to any compensation
by reason of such termination. The action of the General Manager
(Region) under this clause shall be final, conclusive and binding on the
Contractor.
IX. Security Deposit
(a)The successful Tenderer shall furnish within fifteen working days
of acceptance of his tender , a Security Deposit for the due, proper
and complete discharge of all their obligations under the Contract.
The Security Deposit will comprise of the total of the amounts
specified in following clauses (i) (ii) and (iii) :
12
(i) a sum equivalent to 5% of the value of the Contract in the form of
Demand Draft or Pay Order issued by a scheduled bank or Electronic
Clearing System(ECS)/Other Electronic Means in favour of the
General Manager, Food Corporation of India. The contractor at their
option may deposit 50 (fifty) percent of this amount within fifteen
working days of acceptance of his tender while the balance 50 (fifty)
percent may be paid by the contractors by deductions at the rate of 10
(ten)per cent from the admitted bills. The Security Deposit shall not
earn any interest.
(ii) Another sum equivalent to 15% of the value of Contract, in the
form of an irrevocable and unconditional Bank Guarantee issued by SBI
Bank & Its Associate Banks/ Other Public Sector Banks in the format
prescribed in Appendix-IV which shall be enforceable till six months after
the expiry of contract period.
(iii) If applicable, an additional sum equivalent to 10% of the value of
Contract, in terms of the undertaking provided by the Tenderer for
relaxation of eligibility conditions, in the form of an irrevocable and
unconditional Bank Guarantee issued by SBI Bank & Its Associate
Banks/ Other Public Sector Banks in the format prescribed in
Appendix-V which shall be enforceable till six months after the expiry of
contract period.
(b) In case of failure of the tenderer to deposit the security deposit within
15 working days of acceptance of his tender, further extension of 7
working days can be given by GM (R) subject to levy of penalty @ 1% of
Security Deposit.
(c) The Security Deposit will be refunded to the Contractors on due
satisfactory performance of the services, and on completion of all
obligations by the Contractor under the terms of the Contract, and on
submission of a „No demand certificate‟ , subject to such deduction
from the Security as may be necessary for recovering the
Corporation‟s claims against the Contractor. The Corporation will not be
liable for payment of any interest on the Security Deposit.
(d) Whenever the Security Deposit falls short of the specified
amount, the Contractors shall make good the deficit so that the total
amount of Security Deposit shall not at any time be less than specified
amount.
(e) In the event of the Tenderer failure, after the communication of
acceptance of the tender by the Corporation, to furnish the requisite
Security Deposit by the due date, his Contract shall summarily
terminated besides forfeiture of the Earnest Money and the
Corporation shall proceed for appointment of another contractor. Any
losses or damages
arising out of and incurred by the Corporation by such conduct of
the contractor will be recovered from the contractor, without prejudice
to any other rights and remedies of the Corporation under the Contract
and Law. The contractor will also be debarred from participating in any
future tenders of the Corporation for a period of five years. After the
completion of prescribed period of five years, the party may be allowed
to participate in the future tenders of FCI provided all the
recoveries/ dues have been effected by the Corporation and there is no
dispute pending with the contractor/party.
X. Liability of Contractor for losses suffered by Corporation
(a) The Contractor shall be liable for all costs, damages, registration fees,
charges and expenses suffered or incurred by the Corporation due to the
Contractor s negligence and un workman like performance of any services
under this Contract, or breach of any terms of the Contract, or failure to
carry out the work under the Contract, and for all damages or losses
occasioned to the Corporation, or in particular to any property or
plant belonging to the Corporation, due to any act, whether negligent
or otherwise, of the Contractor or his
13
employees. The decision of the General Manager regarding such failure
of the Contractor and their liability for the losses, etc. suffered by the
Corporation, and the quantification of such losses, shall be final and
binding on the Contractor.
(b) In the event of failure of the Contractor to dispatch 100 M.T. of food
grains etc. per working day on average basis in each month for each of the
destination centres for which the allocation is given, the LD (Liquidated
Damages) @ Rs.333/-per 10 M.T. will be levied from the Contractor
against shortfall of allocation during the month.
(c) The Contractor shall provide sufficient number of tarpaulins for each
truck to cover the bags of foodgrains etc. and take reasonable
precautions to avoid wetting/damage/loss to foodgrains during the
transport. In the event of deficiency in service by contractor in not
providing the tarpaulins for spreading on the decks of trucks o r for
covering the truck after loading, Liquidated Damages @ Rs. 200/- per
truck will be imposed by the concerned General Manager/Area Manager
without prejudice to any other right or remedies under the contract and
law.
(d) Without prejudice to the rights of the Corporation under Sub-clause
(a) of this Clause, it is a further condition of the Contract that in
respect of any shortage, wastage, loss or damages to the goods in
transit, the Contractor is liable to pay to the Corporation Liquidated
Damages at twice the average acquisition cost, as applicable from time to
time, for all food grain and commodities other then sugar, and thrice
the average acquisition cost as applicable from time to time in respect of
sugar, except when the General Manager (whose decision shall be final)
decides that the difference between the weights taken at the
dispatching and receiving ends is negligible and is due to discrepancies
between the scales, gain on loss in moisture, or other causes beyond the
Contractor s control. The parties to the Contract have agreed that the
amount of Liquidated Damages specified above represents a genuine
estimate of the loss likely to be caused to the Corporation by the
shortage, wastage, loss or damage to the goods in transit. Such recovery
of Liquidated Damages shall be effected without prejudice to the right of
FCI to initiate civil/criminal proceedings against the defaulting
Contractors wherever it is suspected that the shortage/losses occurred due
to deliberate/willful omission, theft, misappropriation, irregularities etc.
committed by the Contractors or their representatives/employees.
XI. Summary termination of the Contract (a) In the event of the contractors having been adjudged insolvent or going
into liquidation or winding up their business or making arrangement
with their creditors or failing to observe any of the provisions of
this contract or any of the terms and conditions governing the
contract, the General Manager shall be at Liberty to terminate the
contract forthwith without prejudice to any other right or remedies
under the contract and law and to get the work done for the unexpired
period of the contract at the risk and cost of the contractors and to claim
from the contractors any resultant loss sustained or
14
cost incurred.
(b) The General Manager shall also have without prejudice
to other rights and remedies, the right, in the event of breach of the
contract of any of the terms and conditions of the contract to terminate the
contract forthwith and to get the work done for the unexpired period
of the contract at the risk and cost of the contractors and/ or forfeit
the security deposit or any part thereof for the sum or sums due for any
damages, losses, charges, expenses or cost that may be suffered or
incurred by the Corporation due to the contractor s negligence or
unworkman like performance of any of the services under the
contract.
(c) The contractors shall be responsible to supply adequate and sufficient
labour/trucks and any other transport vehicles for
loading/unloading transport and carrying out any other services
under the contract in accordance with the instructions issued by the
General Manager or an officer acting on his behalf. If the contractors fail
to supply the requisite number of labour & trucks the General
Manager shall at his entire discretion, without terminating the
contract be at liberty to engage other labour/trucks etc. at the risk
and cost of the contractors, who shall be liable to make good to the
Corporation all additionalcharges, expenses, costs or losses that the
Corporation may incur or suffer hereby. The contractors shall not,
however, be entitled to any gain resulting from entrustment of the
work to another party. The decision of the General Manager shall
be final and binding on the contractors.
XII. Recovery of losses suffered by the Corporation
(a) The Corporation shall be at liberty to reimburse themselves for any
damages, losses, charges, costs or expenses suffered or incurred by
them, or any amount payable by the Contractor as Liquidated Damages
as provided in Clauses X above. The total sum claimed shall be deducted
from any sum then due, or which at any time thereafter may become due,
to the Contractors under this, or any other, Contract with the
Corporation. In the event of the sum which may be due from the
Contractor as aforesaid being insufficient, the balance of the total sum
claimed and recoverable from the Contractors as aforesaid shall be
deducted from the Security Deposit, furnished by the contractor as
specified in Clause IX. Should this sum also be not sufficient to cover the
full amount claimed by the Corporation, the Contractor shall pay to the
Corporation on demand the remaining balance of the aforesaid sum
claimed.
(b) In the event of termination of this Contract, or in the event of any
breach of any of the terms and conditions of this Contract by the
contractor, the General Manager shall have the rights to forfeit the entire
or part of the amount of Security Deposit of the contractor or
to appropriate the Security Deposit or any part thereof in or towards the
satisfaction of any sum due to be claimed for and damages, losses,
charges, expenses or cost that may be suffered or incurred by the
Corporation. 15
XIII. Responsibilities of the Contractor
(a) The Contractor shall be responsible to supply adequate and
sufficient number of trucks for transportation of food grains and
carrying out any other services under the Contract in accordance with
the instructions issued by the General Manager or an officer acting
on his behalf.
b) In the event of failure of the contractor to dispatch 100 M.T. of food
grains etc. per working day on average basis in each month for each of the
destination centres for which the allocation is given by the GM or an
officer acting on his behalf, the LD (Liquidated damages) @ Rs.333/- per
10 MT will be levied from the contractor against shortfall of allocation
during the month. The contractor shall take care not to mix bags of
different kinds of food grains, bags containing different qualities of the
same food grains, and bags containing wet/damaged grains, sweepings
etc., with bags of sound grains.
(c) The Contractor shall obtain daily from the Area Manager or any officer
acting on his of lorries/trucks in good condition in accordance with this
programme and shall ensure that the lorries, trucks etc. are positioned at
the different loading points as indicated by the Area Manager or any
officer acting on his behalf, daily at the time specified.
(d)In special cases the contractor may also be required at short notice to
arrange to transport bags of food grains, sugar etc. and shall bound to
comply with such requests.
(e)The quantity mentioned in any programme given by the Area Manager
or any other officer acting on his behalf may be altered and the
Contractor shall be bound to supply lorries/trucks required for the
quantity shown in the programme. He shall not be entitled to any
compensation whatsoever for not entrusting him with the quantity of
work specified in any programme issued to him.
(f) The Contractor shall be responsible for the safety of the goods
from the time they are loaded on their truck from godowns /mandis/ rail
heads until they have been unloaded from the trucks at godowns or at
other destinations as specified in the Contract or as directed by the
General Manager/Area Manager or any other officer acting on his
behalf. The contractor shall provide tarpaulins on decks of the truck so as
to avoid loss of grain, etc. through the holes/crevices in the decks of the
truck and shall be liable to make good the value of any loss, shortage or
damage during transit. The weight of the bags of foodgrains etc.
loaded/unloaded into/from trucks or any other vehicle shall be worked out
on the basis of cent percent weighment. The representative of the
Contractor shall be present at the time of checking of the weights at
the loading/unloading points etc. The General Manager/Area manager
of the Corporation as the case may be will be the sole Authority for
determining the quantum of the loss.
(g) The Contractor shall be liable to obtain Transit Insurance Cover
from a General Insurance Company in favour of the Corporation against
loss or damage to the foodgrains entrusted to him for transportation.
(h) The loading of the stocks will be restricted to the rated axle load of
the commercial vehicle prescribed under the Motor Vehicles Act and
Rules there under as amended from
16
time to time and the Contractor will abide by such rules in regard to
loading of vehicles. If any penalty is imposed by any authority or any
action is taken, in the event of overloading the vehicle, the Contractor
shall be solely responsible for the same. Any Contractor resorting to
overloading of the trucks in violation of the Rules will be treated as
violating the terms & conditions of this Contract for which his Contract is
liable to be terminated.
(i) The Contractor shall be liable for any loss/damage caused by
any delay in the delivery of goods to the Corporation due to
breakdown of vehicle or its detention by the police or other
Authorities for non-compliance with any of the Rules and Regulations.
(j) The Contractor shall not allow any other goods to be loaded in the
lorries/trucks in which the foodgrain etc. of the Corporation are loaded.
(k) The Contractor shall periodically inform in writing the
registration numbers and description of the vehicles used for the
transport of the goods of the Corporation so as to facilitate checking of
the vehicles by the officers/ officials of the Corporation.
XIV. Set–off
Any sum of money due and payable to the Contractor (including
Security Deposit refundable to the Contractor) under this Contract may
be appropriated by the Corporation and set off against any claim of
the Corporation for the payment of any sum of money arising out of,
or under this contract or any other Contract made by the Contractor with
the Corporation.
XV. Book Examination
The Contractor shall, whenever required, produce or cause to be
produced for examination by the General Manager or any other officer
authorized by him in this behalf, any cost or other accounts books,
account vouchers, receipts, letters, memoranda or writing, or any copy
of, or extract from, any such document, and also furnish information
and returns, verified in such manner as may be required, relating to
the execution of this Contract. The decision of the General Manager
on the question of relevancy of any document, information or return
shall be final and binding on the Contractor. The Contractor shall
produce the required documents, information and returns at such time and
place as may be directed by the General Manager.
XVI. Volume of work
(a) Subject as hereinafter mentioned, the Corporation does not
guarantee any definite volume of work or any particular pattern of
service, at any time, or throughout the period of the Contract. The
mere mention of any item of work in this Contract does not by itself confer
a right and/ or confirm any right to the Contractor to demand that the
work relating to all or any item thereof should necessarily or exclusively
be entrusted to him.
17
(b)The Corporation have the exclusive right to appoint one or more
Contractor s for any or all the services and to divide the work between
such Contractors in any manner that the Corporation may decide and no
claim shall lie against the Corporation by reason of such division of work.
(c) If the Contractor is required to perform any service in addition
to those specifically provided for in the Contract and the annexed
schedule of Contractor s remuneration, the same will be paid at the rates
as fixed by mutual agreement.
( d) The question whether a particular service is or is not covered by
any of the services specifically described and provided for in the
Contract, or is or is not auxiliary or incidental to any of such
services, shall be decided by the General Manager whose decision
shall be final and binding on the Contractor.
(e) The Contractor will have the right to represent in writing to the
General Manager that a particular service which they are being called upon
to perform is not covered by any of the services specifically provided
for in the Contract, or, as the case may be, is not must be made
within 15 days after the date of actual performance of such services. If
no such representation in writing is received within the said time, the
Contractor s right in this regard will be deemed to have been waived.
XVII. PAYMENT
(a) Payment will be made by the concerned General Manager/Area
Manager of the Corporation on submission of bills, in triplicate, duly
supported by consignee receipts.
(b) The contractor should submit all the bills not later than 2 months
from the date of expiry of the Contract so that the refund of the
Security Deposit may be speeded up. In order to facilitate disposal
of bills the Contractor is advised to submit bills weekly/fortnightly.
XVIII. RATES
(a)(i)All rates will be treated as firm for the period of the contract.
No escalation whatsoever shall either be claimed or considered except
as provided under sub-clause (b) below.
ii) The rates for transportation of foodgrains etc. are on the basis of
net weight of foodgrains.
(iii) No separate remuneration will be payable for the distance covered by
the loaded lorries for the return journey, or from garage to place of
loading, or back to garage.
18
(iv) For the purpose of calculation of transportation charges, the
distance shall in all cases be rounded off to the nearest Kilo Meter.
(v)The distance will be reckoned as fixed by the Chief Engineer,
PWD, or an officer nominated by him, or by the General Manager, o r
verified by an officer acting on his behalf and rounded off to the nearest
Kilo Meter, which will be final and binding on the contractor.
(vi)No compensation shall be admissible to the Contractor in respect of
detention of trucks at the godown or any other loading/unloading
points or any other place unless such detention is of an extraordinary
kind. The decision of the General Manager in all suchmatters shall be
final
.
(vii)FSD/BG/ARDC/Godowns of FCI will be focal point as the case may
be and under RTC allthese godowns falling within radius of 10 KMs of the
focal point will be treated as one centre for all purposes. The distance will
be reckoned from the focal point to the destination of all storage points.
(i) An increase of 0.75 paise per KM/M.T. will be allowed on the
base rate for every Increase of 40 paise per litre in the price of diesel, in
the event of increase in the retail price of diesel by more than 5% as
compared to the basic rate.
(ii)A decrease of 0.75 paise per KM/M.T. will be effected on the base rate
for every decrease of 40 paise per litre in the price of diesel, in the event of
decrease in the retail price of diesel by more than 2.5% as compared to the
base rate.
(iii)The retail price of diesel prevailing on the date of submission of the
tender will be taken as the base rate and the rate revision will be allowed
from the next quarter commencement date i.e. 1stJan., 1st April, 1stJuly
or 1st Oct. following the date of revision of diesel rates. The Diesel rate
prevailing at the Indian Oil Corporation outlets at the concerned FCI
District Headquarters will be taken into consideration for revision of rates.
The Contractor is, therefore, advised to ensure that all the necessary
documents are properly furnished in time Whenever revision is requested
for.
XIX. Force Majeure.
The contractor will not be responsible for delays which may arise
on account of reasons beyond their control of which the General
Manager shall be the final judge. Strikes by Contractors workers on
account of any dispute between the contractors and their workers
as to wages or otherwise will not be deemed to be a reason beyond
the contractors control and the contractors shall be responsible for
any loss or damage which the Corporation may suffer on this account
XX. Law Governing the Contract & Dispute resolution:
(a)The Contract will be governed by the Laws of India for the time being
in force.
(b) In case of any disputes arising out of and touching upon the contract,
the same will be first referred to the Dispute/Grievance Redressal
Committee constituted and functioning at the Zonal Office of the
Corporation, with a view to settle the disputes. If any disputes
remain thereafter, the same will be settled in the Court of Law
having competent
Jurisdiction.
19
Appendix-I
GENERAL INFORMATION
The Food Corporation depots/mandi/rail heads at
……………………..consist of the following groups of
godowns/mandis/railheads:-
The Contractors shall have to transport foodgrains from the Depots/
Mandis/ Railhead…………………………………………..to various
destinations as per details given below:-
_____________________________________________________
_____________________________________________________-
The particulars given above are intended merely to help the tenderer to
form his own idea of the approximate quantum of work involved in this
contract. The tenderer must acquaint himself fully with the size and
location of godowns/mandis including the condition of the route to be
taken by him for transportation of the foodgrains. No guarantee is given
that all the items of work shown above will be required to be performed.
The successful tenderer shall be bound to execute all works as required
under the terms of Contract and shall not be entitled to make any claim
whatsoever against the Corporation for compensation/revision of rates or
otherwise on the basis of particulars referred to above.
20
Appendix-II
FORWARDING LETTER
Recent photograph of tenderer
From…..( full name & address of the
tenderer)__________________________________
_____________________________________________________
To………………………………………………………….
THE GENERAL MANAGER, FOOD CORPORATION OF INDIA
R.O……………………………………………………..
Dear Sir,
1. I submit the Sealed Tender for appointment as Road Transport
Contractor
from_______ to _________.
2. I have thoroughly examined and understood all the terms & conditions
as contained in the Tender document, invitation to tender, General
Information to Tenderer and its annexure & appendices and agree to
abide by them.
3. I agree to keep the offer open for acceptance upto and inclusive
of__________and to the extension of the said date by a fortnight in case it
is so decided by the General Manager. I/We shall be bound by
communication of acceptance of the offer dispatched within the time.
I/we also agree that if the date upto which the offer would remain
open is declared a holiday for the Corporation the offer will remain
open for acceptance till the next working day.
4. Demand draft No_____________ dated______________-drawn on
the_____________ for Rs _____________ Rupees _______________(in
words) is enclosed as Earnest Money. In the event of my/our tender
being accepted, I/We agree to furnish within fifteen days of acceptance of
the tender Security Deposit as stipulated in the Tender.
5. I do hereby declare that the entries made in the tender and
Appendices/Annexuresattached therein are true and also that I/We
shall be bound by the act of my/our duly constituted Attorney.
21
6. I hereby declare that my Firm/Company has not been blacklisted
or otherwise debarred during the last five years by the Food
Corporation of India, or any other Public Sector Undertaking or any
Government, or any other client, for any failure to comply with the terms
and conditions of any contract, or for violation of any Statute, Rule,
or Administrative Instructions.(*)
OR
I hereby declare that my Firm/Company was blacklisted/debarred
by______________(here give the name of the client) for a period of
_________, which period has expired on _________. (Full details of the
reasons for blacklisting/debarring, and the communication in this regard,
should be given)(*) (*) (strike out whatever is not applicable)
7. I hereby declare that no contract entered into by my Firm/Company
with the Food Corporation of India, or any other Public Sector
Undertaking or any government, or any other client, has been
terminated before the expiry of the contract period at any point of
time during the last five years.
8. I hereby declare that the Earnest Money Deposit and/or Security
Deposit has not been forfeited or adjusted against any compensation
payable, in the case of any Contract entered into by me/us with the
Food Corporation of India, or any other Public Sector Undertaking, or
any government during the last five years.
9. I hereby declare that I have not been convicted at any time by a
Court of Law of an offence and sentenced to imprisonment for a period
of three years or more. I/We certify that all information furnished by me/us
is correct and true and in the event that the information is found to be
incorrect/untrue, the Food Corporation of India shall have the right to
disqualify me/us without giving any notice or reason therefore or
summarily terminate the contract, without prejudice to any other rights that
the Corporation may have under the Contract and Law. (Signature of
tenderer )
22
Appendix-III
FOOD CORPORATION OF INDIA
TENDER FOR ROAD TRANSPORT CONTRACTOR FOR
DEPOTS/MANDIS/RAIL
HEADS
Details of tenderer
( TO BE FILLED IN BY THE TENDERER)
1. Name, date of birth and address of the
tenderer, email id & contact No.
2. Composition of tenderer:- (state whether the
tenderer is a proprietorship concern, or
registered partnership firm, or a company). The
name of the proprietor, or all Partners, or, the
Directors of the company, as applicable, should
be given.
3. Business in which the tenderer is employed
together with particulars of the Head office and
branches, if any, are located.
4 Income Tax PAN of the tenderer.
List of Documents Attached
1. Forwarding Letter
2. Part – A Technical Bid with all its Annexure & Appendices.
3. List of documents enclosed.
Document No.
1. Attested copy of Registered Deed of Partnership/Memorandum and
Articles of Association/ By-laws/ Certificate of Registration etc. as
applicable. Yes/No.
2. Power of Attorney of person signing the tender . Yes/No
3. Certificate of experience and details thereof ( refer para 3 of invitation
to tender)
Yes/No
4. Duly audited P&L account and Balance Sheet of preceding three years,
if applicable.
Yes/No
5. Copy of income Tax PAN
Yes/No
( Signature & Seal)
(Authorized Signatory)
23
Appendix-IV
Proforma of Bank Guarantee of Security Money Deposit (To be submitted
on non-judicial stamp paper of appropriate value purchased in the name
of the issuing Bank) This Deed of Guarantee made this ___ day of ____
between _____(Name of Bank)having its registered office at _____ (place)
and one of its local offices at _____(hereinafter referred to as the Surety),
and Sri __________, Proprietor / Partner / Director of ____________
having its registered office at _______ (hereinafter referred to as
Tenderer). WHEREAS M/s __________(hereinafter referred to as
Tenderer )and having its registered office at ________ is bound to furnish
security in the form of Bank Guarantee with FCI in connection with
submission of tender for Road Transport Contract from ______ to
_______
(locations).
WHEREAS the Tenderer as per clause No. ____ of terms &
conditions of the Tender No._____ dated ______ has agreed to
furnish Security by way of Bank Guarantee within fifteen days from
the date of acceptance of Tender for Rs. _______ for due performance
of all obligations under the contract.
NOW THIS WITNESSETH:
1. That the Surety in consideration of the above tender made by the
Tenderer to FCI hereby undertake to guarantee payment on demand
without demur to FCI and without notice to the Tenderer the said
amount of Rs. ____(Rupees________________)within one week from
the date of receipt of the demand from FCI on presentation of this
Deed of Guarantee which the Tenderer is bound to furnish with FCI
towards Security in connection with his Tender.
2. This Guarantee shall not be affected/discharge by any infirmity or
irregularity on the part of the Tenderer and by dissolution or any change in
the constitution of FCI, Tenderer or the Surety.
3. The Surety shall not and cannot revoke this guarantee during its
currency except with previous consent of FCI in writing.
4. Notwithstanding anything contained in the foregoing, the Surety s
liability under this Guarantee is restricted to Rs. _____(Rupees
__________).
5. This Guarantee shall remain in force and effective upto ____ and
shall expire and become ineffective only on written intimation given
to the Surety by FCI for this purpose and in that case this Guarantee
shall stand discharged.
6. The Surety will make the payment pursuant to the Demand
issued by FCI
notwithstanding any dispute or disputes raised by the Tenderer
against FCI, Bank or any
24
other person(s) in any suit or proceeding pending before any Court
or Tribunal as the Surety s liability under this guarantee being absolute
and unequivocal. .
7. Any forbearance, act or omission on the part of FCI in enforcing
any of the conditions of the said Tender or showing any indulgence
by FCI to the Tenderer shall not discharge the Surety in any way and the
obligations of the Surety under this Guarantee shall be discharged only on
the written intimation thereof being given to the Surety by FCI.
8. Notwithstanding anything contained hereinabove, unless a demand
or claim under this Guarantee is ma e on the surety in writing on or
before ______ the Surety shall be discharged from all liabilities under
this Guarantee thereafter.
9. The Surety has the power to issue this Guarantee under its
Memorandum and Articles of Association and the person who is hereby
executing this Deed has the necessary powers to do so under the authority
conferred on him by the bank.
SIGNED AND DELIVERED For and on behalf of
For and on behalf of above named Bank (Banker s Name and Seal)
25
Appendix-V
Proforma of Bank Guarantee to be furnished alongwith Security
Deposit as Performance Guarantee (where Tenderer does not have
requisite experience as stipulated in the Tender). (To be submitted on non-
judicial stamp paper of appropriate value purchased in the name of the
issuing Bank) This Deed of Guarantee made this _____day of
____between ____ (Name of Bank) having its registered office at
_______(place) and one of its local offices at _____(hereinafter
referred to as the Surety), and Shri __________ proprietor / partner
/ Director of ________________ having its registered Office at
________(hereinafter referred to asTenderer).
WHEREAS M/s _________(hereinafter referred to as “Tenderer”) having
its registered officeat ________is bound to furnish Performance Guarantee
in the form of Bank Guarantee with FCI in connection with Tender for
RTC from _____to ____at_____(locations)WHEREAS the Tenderer as
per clause no. ___ of terms and conditions of the tender No.
_____dated____has agreed to furnish Performance Guarantee by way
of Bank Guarantee within fifteen days from the date of acceptance of
tender for Rs. ____ for due performance of all obligations under the
contract.
NOW THIS WITNESSETH:
1. That the Surety in consideration of the above Tender made by the
Tenderer to FCI hereby undertakes to guarantee payment on demand
without demur to FCI and without notice to the Tenderer the said
amount of Rs. ____(Rupees________________)within one week from
the date of receipt of the demand from FCI on presentation of this
Deed o f Guarantee which the Tenderer is bound to furnish with FCI
towards Performance Guarantee in connection with his Tender.
2. This Guarantee shall not be affected /discharge by any infirmity or
irregularity on the part of the Tenderer and by dissolution or any change in
the constitution of FCI, Tenderer or the Surety.
3. The Surety shall not and cannot revoke this Guarantee during its
currency except with previous consent of FCI in writing.
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4. Notwithstanding anything contained in the foregoing, the Surety s
liability under the Guarantee is restricted to Rs. _____(Rupees
__________).
5. This Guarantee shall remain in force and effective upto ____ and
shall expire andbecome ineffective only on written intimation given
to the Surety by FCI for this purpose and in that case this Guarantee
shall stand discharged.
6. The Surety will make the payment pursuant to the Demand
issued by FCI notwithstanding any dispute or disputes raised by the
Tenderer against FCI, Bank or anyother person(s) in any suit or
proceeding pending before any Court or Tribunal as thesuretys
liability under this Guarantee being absolute and unequivocal.
7. Any forbearance, act or omission on the part of FCI in enforcing
any of the conditions of the said Tender or showing any indulgence
by FCI to the Tenderer shall not discharge the Surety in any way and the
obligations of the Surety under this Guarantee shall be discharged only on
the written intimation thereof being given to the Surety by FCI.
8. Notwithstanding anything contained hereinabove, unless a demand
or claim under this Guarantee is made on the Surety in writing on
or before ______ the Surety shall be discharged from all liabilities
under Guarantee thereafter.
9. The Surety has the power to issue this Guarantee under its
Memorandum and Articles of Association and the person who is hereby
executing this deed has the necessary powers to do so under the authority
conferred on him by the bank.
SIGNED AND DELIVERED For and on behalf of
For and on behalf of above named Bank (Banker s Name and Seal)
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PART - B
PRICE BID
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PRICE BID
From…(Full name & address of the
tenderer)_______________________
_______________________
_______________________
To
THE GENERAL MANAGER, FOOD CORPORATION OF INDIA
R.O……………………………………………………..
Dear Sir,
I submit the PRICE BID of the Tender for appointment as Road
Transport Contractor
from __________ to ____________.
2. I have thoroughly examined and understood all the terms &
conditions as contained in the Tender document, invitation to
tender, and its annexures & appendices and agree to
abide by them.
3. I offer to work at the following rates inclusive of all taxes, duties,
cess etc.
From To Rate per
MT/Kilo Meter
4 . Rates are to be offered in Price Bid inclusive of all taxes, duties, cess
etc per M.T./KM. FSD/BG/ARDC/Godowns of FCI will be focal point
as the case may be & under RTC all these Godowns falling within
radius of 10 KMs of the focal point will be treated as one centre for all
purposes. The distance will be reckoned from the focal point to the
destination of all storage points.
Incase, of other centres, the Bus Stand will be the focal point.
Yours faithfully,
(Signature of tenderer)
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