tender notice no. regs/estate/2016-17/01 dated …

Tender Document for 200 kWp Roof top Solar PV Power Plant at ISCE, Bangalore 1

Tender Notice No. REGS/ESTATE/2016-17/01 Dated 27.02.2017

Tender for Design, Supply, Installation, Testing and Commissioning of Grid Connected 200 kWp Roof top Grid Connected Solar PV Power Plant with Five Years of Comprehensive Maintenance Contract

at

Institute for Social and Economic Change, Bangalore

Institute for Social and Economic Change, Dr V K R V Rao Road, Nagarabhavi Post,

BANGALORE – 560 072 Phone No : 080-23215468 Website : www.isec.ac.in

Email : [email protected]


Contents Sl No Description Page No.

1 Newspaper advertisement 3

2 Time Schedule 4 & 5

3 Statement of important limits and values of bid 6

4 Project Details 7 to 32

5 Tender Schedule 33 to 42

6 Financial Bid 43

7 Performance Security Form 44

8 Bid Security Form 45

9 Supply Agreement Form 46 & 47

10 Bid letter form 48

11 Bidder Information Sheet 49

12 Forms 50

13 Check List 51

14 General Terms and Condition of Contract 52 to 71

15 Erecting conditions of Contract 72 to 83


News paper advertisement Tender Notice

INSTITUTE FOR SOCIAL AND ECONOMIC CHANGE, Dr V K R V RAO ROAD, NAGARABHAVI POST,

BANGALORE – 560 072

Tenders are hereby invited from interested and eligible bidders for “Design, Supply,

Installation, Testing and Commissioning of Grid connected 200 kWp Roof top Model Solar

Photo Voltaic Power Plant with Five Years of Comprehensive Maintenance Contract”.

Interested bidders can download the tender documents from our website www.isec.ac.in

during date 01.03.2017 to 15.03.2017 and submit the bids on or before 5:00PM 17.03.2017.

For further details please visit our website: www.isec.ac.in Date: Sd/-

Registrar


TIME SCHEDULE Institute for Social and Economic Changes,(ISEC) Bangalore, is invites sealed tenders comprising Pre-qualification, technical bid and price bid from the eligible bidders for Design, Supply, Installation, Testing and Commissioning of 200 kWp Roof top Model Solar Photo Voltaic Power Plant with Five Years of Comprehensive Maintenance Contract to its Administration building of Institute for Social and Economic Changes, Bangalore.

The tender document can be downloaded from ISEC website (www.isec.ac.in). Technical bids of the tenders shall be opened on the date as mentioned below. The date of opening of financial bids shall be communicated after scrutiny of the technical bids. The financial bids of only those bidders who qualify in technical bids shall be opened. The undersigned reserves all the rights to reject any or all the tenders without assigning any reason.

SECTION – A

Time schedule of various tender related events

Reference No No: REGS/ESTATE/2016-17/01 dated 27.02.2017

Bid calling date 01.03.2017

Bid Document fee (Non refundable) Rs. 2,000/- (By way of DD from any ScheduledBank in favour of Director, ISEC, Bangalore

EMD Rs.2,50,000/-

News paper advertisement 01.03.2017

Bid Documents Downloading Start date 01.03.2017

Pre-bid Meeting 09.03.2017 at 11.00 am

Bid Document Downloading End Date 15.03.2017 at 5.00 pm

Last date for submission of Hard copies of tender document

17.03.2017 on or before 05.00 pm

Technical Bid opening date/time 20.03.2017 at 11.00 am

Price Bid opening date/time Will be intimated later

Contact person details

Registrar,

Asst Registrar (E&S)

Registrar,


ISEC, Bangalore

CLARIFICATIONS: i. Queries if any, can be made through e-mail : [email protected] only between

02.03.2017 and 06.03.2017 Queries received via any mode other than e-mail id mentioned above will not be entertained. The queries should only be sent in following format on the official letter head of the company.

Sl.No. Page No.

(Tender Ref.) Clause

(Tender Ref.) Description

(Tender Ref.) Query

i. The addendum/corrigendum if any shall be published on ISEC’s website i.e. www.isec.ac.in ii. The Bidders are requested to submit the bids after issue of clarifications duly

considering the changes made if any. Bidders are totally responsible for incorporating/complying the changes/ amendments issued if any in their bid.

Registrar, ISEC, Bangalore


SECTION-B STATEMENT OF IMPORTANT LIMITS/VALUES RELATED TO BID

Item Description

Bid Document fee (Non refundable) Rs. 2,000/-

Amount of Earnest money Rs. 2,50,000/-

Validity of offer for acceptance Three months from the proposed date of

opening of the Technical Bid

EMD Validity Period Three months

Period for furnishing performance Security Within 10 days from date of receipt of Letter of Intent.

Performance security value 10% of the contract value

Performance security validity period 2% shall be released at the end of each year over a period of 5 years

Period for signing the order Acceptance Within 7 days from date of receipt of notification of award

Payment of bill

70% of the payment shall be released after delivery and successful installation and commissioning of the project.

20% of the payment shall be made after 2 (Two) months of satisfactory running and

10% shall be made over the 5 years period in 5 equal instalments (i.e.2% at the end of each year).

Place of opening the tender Committee Room/Seminar Hall at ISEC


SECTION – C ( PROJECT DETAILS)

1. INTRODUCTION

ISEC proposes to generate solar power by installing a 200 kWp capacity Roof top Model Solar PV power plant at its Administrative office buildings at Bangalore.

Intent of this specification is to specify the requirement of ISEC herein after referred to as the Employer, so as to enable the prospective Bidder/Bidding Consortium to submit their best techno-commercial bid for design, engineering, supply, execution of a 200 kWp solar PV Power plant in the premises of the client including Civil works. The power plant has to be commissioned on the Roof of the Administrative Office Building within the location of ISEC on specified roof tops.

Harnessing of non polluting renewable energy resources to control green house gases is receiving impetus from the government of India. The solar mission, which is part of the National Action Plan on Climate Change has been set up to promote the development and use of solar energy for power generation and other uses with the ultimate objective of making solar energy competitive with fossil-based energy options. The solar photovoltaic device systems for power generation had been deployed in the various parts in the country for electrification where the grid connectivity is either not feasible or not cost effective as also some times in conjunction with diesel based generating stations in isolated places, communication transmitters at remote locations. With the downward trend in the cost of solar energy and appreciation for the need for development of solar power, solar power projects have recently been implemented. A significant part of the large potential of solar energy in the country could be developed by promoting grid interactive solar photovoltaic power systems of varying sizes as per the need and affordability coupled with ensuring adequate return on investment. It has been proposed to set up a 200 kWp grid interactive solar photovoltaic power plant on the roof top terrace of the Administrative Office Building

The 200 kWp SPV system at Roof of the Administrative Office Building within the location of ISEC on specified roof tops.

The Grid interactive Roof Top Solar Photo Voltaic (GTRTSPVS) consists of mainly three major components viz. the solar photovoltaic (SPV) modules, array, array mounting structure and the inverter or power conditioning unit(s). The SPV array converts the solar energy into DC electrical energy. The array mounting structure holds the PV modules in required position and the DC electrical energy is converted to AC power by the inverter or PCU, which is connected to the utility power grid. The AC power output of the inverter is fed to the AC distribution board through metering panel and isolation panel. The 415 V AC output-3Ø of the system can be synchronizing with the grid and the power can be exported to the grid depending upon solar power generation and local consumption.


LOCATION: Institute for Social and Economic Change, Dr V K R V Rao Road, Nagarabhavi Post,

Bangalore – 560 072 SITE DESCRIPTION:

The site has an area of about 1330 sq meters approximately is vacant which could be used for SPV installation of 200 kWp and could be used for larger size SPV installation. It is proposed to utilize the vacant area available for installation of 200 kWp which could serve as a grid connected system and could be used for collection of data for analysis on the of availability of solar power.

EXISTING POWER SUPPLY ARRANGEMENTS: BESCOM Supply

Electrical Power requirement is met from sources of BESCOM viz Main supply from sub-station.

Emergency Power Supply

DG set of 1x 160 kVA capacity has been installed for providing back up supply to important services to the campus and essential lighting in the building during the period of load shedding.

2. INTENT OF SPECIFICATION

Intent of the specification is to describe the requirement of the employer for procurement and installation of equipments, civil works and other auxiliary and support facilities and to provide inputs to Bidder/Bidding Consortium to enable them to prepare and submit their techno-commercial proposal to meet this requirement. The specification intends to cover the design, engineering, manufacture, supply, transportation, un-loading, storage, in-plant transportation to site from stores, erection, testing & commissioning and performance guarantee and enabling work as encountered during execution of work

Relevant details necessary for preparation and submission of best offers are included in the subsequent sections of these specifications. However the Bidder/Bidding Consortium are free to suggest any superior technology/ practices where ever required, with full details, as an alternative

The specification shall be read in totality and the bid shall be prepared accordingly.


3. GENERAL PROJECT INFORMATION

1. Employer Institute for Social and Economic Changes, Bangalore

2. Project Title Design, Supply, Installation and Commissioning ofGrid tied Rooftop Solar PV Power Plant (200 kWp Capacity) at Administration buildings of Institute for Social and Economic Changes, Bangalore including 5 (Five) Years Warrantee, Operation &Maintenance

3. Project Location Institute for Social and Economic Changes, Bangalore

4 Ref. Temperature for Electrical Design Maximum-- 46 0 C & Minimum-- 10 0 C

5 Latitude 12.9541

6 Longitude 77.5139

7 Elevation 839.19 meters

4. Scope of Works and Services Scope of Supply & Work includes Design, Engineering, Manufacture, Procurement & Supply of equipment and materials; testing at manufacturers works, inspection, packing and forwarding, unloading at site, associated civil works, services, permits, installation and incidentals, erection, testing and commissioning of 200 kWp Grid tied Solar PV Power Plant with associated equipments and materials on turnkey basis in ISEC, Bangalore. The equipment and materials for 200 kWp Grid tied Solar PV Power Plant with associated system shall include but not be limited to the Design, Supply, Erection, and Testing & Commissioning of the following equipments and sub-systems:

• Solar PV modules including mounting frames, Mounting structures, foundation bolts and nuts for holding structures and module inter connection, Array Junction boxes / String combiner Box with surge protection and monitoring system.

• Power Control Unit/s including MPPT (Maximum Power Point Tracking) charge controller and synchronizing facility at 415V,50Hz

• AC Distribution Board/s • Auxiliary AC & DC power system for control and protection system for the total

plant complex including Battery and Battery charger for inverter and other such accessories that require a power backup.

• Plant Monitoring Desk • Monitoring system for all electrical parameters of the solar PV plant • Solar Observatory/Weather Monitoring system to check Solar Irradiation, Wind

Speed & Ambient Temperature • Protection and Metering system for the complete installation including Meters,

Relays and other associated devices. • Earthing and Lightning Protection system for the complete installation


• AC/DC Power and Control Cables and accessories • Communication system with existing plant installations and control rooms • Nomenclature, Danger Plates, Name Plate, Instructions etc. • Civil works including, foundations, structures for safety of the plant and

inverters as may be required. • Should obtain necessary permissions and approvals from the BESCOM and

Electrical Inspectorate Clearances for implementation of the project and net-metering and submit a copy of the same to ISEC, Bangalore.

• The contractor has to prepare total project (design) documents related to this work as per MNRE formats and obtain subsidy on behalf of ISEC, Bangalore. ISEC, Bangalore will sign on application forms to claim subsidy directly.

Completeness of Equipment : All the fittings and accessories that might not have been mentioned specifically in the specification but are necessary for equipment's of the plant, shall be deemed to be included in the specification and shall be supplied and furnished by the Contractor without any extra charge. 5. Scope of ISEC

• Cleaning and clearing the roof top of any unwanted things and making it suitable for erection of the solar roof top power plant.

• Suitable water supply for periodic cleaning of solar PV modules. • Necessary power and line facility up to the plant control room for feeding

auxiliary and control power to the entire power plant shall be provided. 6. Scope of the Bidder/Bidding Consortium

• Site Survey, Measurement of solar insolation and other relevant parameters required for design of the system.

• Complete Design, engineering, preparation and submission of drawings Equipment and material specification preparation.

• Procurement and expediting of all supplies and Delivery of equipment and material to job site.

• Pre-commissioning & Commissioning of all supplied Equipments and Test running of Grid Connect Solar Power Plant.

• Any other items not specifically mentioned in the specification but which are required for erection, testing and commissioning and satisfactory operation of the solar power plant are deemed to be included in the scope of the specification unless specifically excluded on turnkey basis.

• Provision of Safety items like hand gloves, shock treatment charts, rubber mats, danger/caution boards.

• Supply of all commissioning spares and Supply of special tools and tackles • Project management including project administration, project coordination,

scheduling, progress reporting to employer. • Adhering to safety practices during erection, commissioning and subsequent

operation and maintenance of the system including fire prevention.


7. System Design Considerations • The Solar PV power generation system of 200 kWp is required to generate a

minimum of 2,90,000 kWh of solar energy in the first year of operation, subject to power outage pattern, site and weather conditions. The Bidder/Bidding Consortium shall design the major components and sub-systems accordingly.

• The power generation guarantee has to be done by applying liberal de-rating factors for the array and recognizing the efficiency parameters of Power Conditioning Units, transformers, etc. The output at Inverter (s) will be considered for verification of power generation.

• The Bidder/Bidding Consortium shall study the site condition, estimate/measure solar radiation etc. and shall design as well as size the power plant to achieve the specified annual energy generation in the first year and subsequent years as specified under NMGG (Net Minimum Guaranteed Generation) clause. He shall use adequate capacity of SPV module, PCUs, Junction boxes etc to ensure generation of power accordingly. Number and rating of solar panels shall be designed accordingly

• The roof top of the ISEC, Bangalore is to be considered for the project. • The Bidder/Bidding Consortium should visit the site to assess the suitability and

sufficiency of the space available for the project. • Number of solar photovoltaic panels shall be decided based on the system rating.

The panels shall be connected in arrays and strings. As per design of Bidder/Bidding Consortium the SPV array/ string may consist of number of SPV modules that directly produces DC electricity power on receipt of solar irradiation. This DC power shall be converted to AC power by requisite designed capacity of inverters.

• The Bidder/Bidding Consortium shall design the solar power system in such a way that System controller/MPPT of Inverters have ability to harvest the maximum possible Solar power generation to be exported to the Grid.

• The Bidder/Bidding Consortium has to choose solar generation technology using Mono/Poly-Crystalline Silicon Solar Modules manufactured in India of reputed make.

8. Instructions To Bidders: 8.1 Bids shall be submitted in two parts. Bid shall comprise of technical, commercial

terms and conditions, documents as requisitioned / applicable along with the bid guarantee bond specified in the enquiry and comprise of price schedule as per prescribed proforma to be filled up by the bidders

8.2 The bidder shall be deemed to have carefully examined the specification in its complete form and to have fully informed and satisfied himself as to the details, nature, character and quantities of the work to be carried out, site conditions and other pertinent matters and details.

8.3 Bidder shall carefully study all sections of this specification and deviations if any shall be brought out in the bid. A pre-bid meeting shall be arranged as mentioned. If the deviations are minor in nature, the successful bidder will be asked to withdraw these deviations taken during the pre-award meeting to bring all the bidders on par.


If the deviations are major then their offer is likely to be considered as non-responsive.

8.4 The specification documents shall be attached in the final contract or purchase order for supply of materials, equipment and services.

8.5 The prices quoted shall be for supply, including all packing, forwarding, freight, transit insurance, storage insurance charges, unloading at site, sales tax, excise duty, storage, erection testing and commissioning and operation and maintenance for five (5) years.

8.6 Bidder shall clearly indicate in his bid that the quoted prices are firm. No price variation shall be applicable.

Guarantee The successful Bidder shall guarantee the material and workmanship of all components and operation of the equipment and shall meet the requirement of the specification. Should the performance test result at works deviate from the guaranteed values including the specified tolerance the bidder shall correct his equipment at no extra cost to the Purchaser and repeat the performance tests within a reasonable period as agreed to by the Purchaser? As regard to the component clauses if the Bidder fails to meet the guaranteed values subject to tolerances specified, the Purchaser will levy a penalty.

9 Codes and Standards

• All Equipment and accessories shall comply to requirement of standards published by Bureau of Indian Standards (BIS). In case no BIS codes exists the equipments shall meet the requirement of international standard including IEEE for design and installation of grid connected PV system. The list of standards adopted shall be indicated in the bid.

• The SPV Module must be provided with acceptable Test & Certified documents. • The quality of equipment supplied shall be generally controlled to meet the

guidelines for engineering design included in the standards and codes listed in the relevant ISI and other standards, such as :

a) IEEE 928: Recommended Criteria for terrestrial PV power systems. b) IEEE 929 Recommended practice for utility interface of residential and

intermediate PV systems. c) IEEE 519 Guide for harmonic control and reactive compensation of Static

Power Controllers. d) National Electrical NFPA 70-1990 (USA) or equipment national standard. e) National Electrical Safety Code ANSI C2 (USA) or equipment national

standard. f) IEC : 61215 (2005)- Crystalline silicon terrestrial photovoltaic (PV) modules

– Design qualification and type approval g) IEC: 61730 -1, -2 Photovoltaic (PV) module safety qualification Part 2:

Requirements for testing


h) IEC: 60904-1(2006) Photovoltaic Devices- Part-I: Measurement of Photovoltaic current-Voltage Characteristic

i) IS 9000 Basic environmental testing procedure for Electronic and electrical items.

The PV power project developers will provide a copy of the type test certificate(s)/ report(s) with the bid and routine type reports before the dispatch of the equipment. 10. Synchronising Equipment

Solar PV systems shall be provided with synchronizing equipment having three input for comparison i.e. grid supply vs. solar output, DG output vs solar output so as to connect the SPV systems in synchronism with grid or DG. In case of grid failure, solar PV system shall be disconnected from the grid and out of synchronization for a period DG supply is not restored. PV system shall be synchronized with the DG supply after DG is started.

11. Protections and Control

• Solar PV system software and control system shall be equipped with islanding protection as described above. In addition to disconnection from the grid (islanding protection i.e. on no supply) , under and over voltage conditions , PV systems shall be provided with adequate rating fuses, fuses on inverter input side (DC) as well as output side (AC) side for overload and short circuit protection and disconnecting switches to isolate the DC and AC system for maintenances are needed. Fuses of adequate rating shall also be provided in each solar array module to protect them against short circuit.

• A manual disconnect switch beside automatic disconnection to grid would have to be provided at utility end to isolate the grid connection by the utility personal to carry out any maintenance. This switch shall be locked by the utility personal.

12 Integration of PV Power with Grid: The output power from SPV would be fed to the inverter which converts DC produced by SPV array to AC and feeds it into the main electricity grid after synchronization. In case of grid failure, or low or high voltage, solar PV system shall be out of synchronization and shall be disconnected from the grid.


The solar power would be used locally on working days to the extent of load in the building and the generation over and above the requirement of the building would be fed into the grid. On the week end and other holidays, almost maximum energy from the SPV module would be fed into the grid. The connection of the grid connected SPV power plant with the existing power supply system shall be prepared by the vender. DC Injection into the grid: The injection of DC power into the grid shall be avoided by using an isolation transformer at the output of the inverter. It is proposed to limit DC injection within 1% of the rated current of the inverter as per IEC 61727. Harmonics on AC side

• Harmonic distortion is caused principally by non-linear load such as rectifiers and arc furnaces and can affect the operation of a supply system and can cause overloading of equipments such as capacitors, or even resonance with the system leading to overstressing (excessive voltage & current). Other effects are interference with telephone circuits and broadcasting, metering errors, overheating of rotating machines due to increased iron losses (eddy current effects), overheating of delta connected winding of transformer due to excessive third harmonics or excessive exciting current.

• The limits for harmonics shall be as stipulated in the CEA Regulations on grid connectivity which are as follows:

Total Voltage harmonic Distortion= 5% Individual Voltage harmonics Distortion=3% Total Current harmonic Distortion=8%

Voltage Unbalance - The Voltage Unbalance in the grid shall not exceed 3.0% Voltage Fluctuations

a. The permissible limit of voltage fluctuation for step changes which may occur repetitively is 1.5%.

b. For occasional fluctuations other than step changes the maximum permissible limits is 3%.

c. The limits prescribed in (i) and (ii) above shall come into force not later than five years from the date of publication of these regulations in the Official Gazette.

12 Test Reports and Drawings

Type test certificates for all the tests specified for the factory built Solar PV modules, and the component parts shall be submitted by the Bidder along with the bid.

The Supplier shall carryout all routine tests as specified in relevant standards on all major components in presence of the purchasers representative at works before despatch and furnish copies of test reports for purchaser`s approval, If required, stage inspection will be carried out by the purchaser.


Supplier shall carryout all routine and functional tests as specified in the relevant standards on the assembled SPV Plant with all accessories of the equipment in the presence of the Purchaser’s representative before despatch and furnish copies of the test reports for approval before despatch.

Equipment shall not be despatched unless the test certificates are duly approved by the purchaser.

Copies of the compiled and approved test certificates shall be submitted to the Purchaser.

The Contractor shall furnish the following drawings Award/Intent and obtain approval.

o General arrangement and dimensioned layout o Schematic Drawing showing the requirement of SV panel, Power

conditioning Unit(s),Junction Boxes, AC and DC Distribution Boards, meters etc.

o Structural drawing along with foundation details for the structure o Itemised bill of material for complete SV plant covering all the

components and associated accessories o Overall layout showing SV Plant o Format for reports and charts for analysis of various parameters

14. Rating and Name Plate Each main and auxiliary item of plant shall have permanently attached to it a rating and name plate in a conspicuous position. This shall be of a non-corrodible material preferably chromium plated steel to stand the prevalent atmospheric conditions as indicated. In case of indoor equipment, the plate shall be of transparent plastic material with black lettering engraved on the back. The name plates shall be screwed to the body of the equipment. 15. Guarantee of Quality

The Supplier shall warrant that the goods are new and of high quality and that the goods will be free of defects in design. If within the expiry of the stipulated guarantee period the subject goods or any parts thereof are found defective because of design, workmanship or materials, the Supplier at his own expense, repair or furnish and install/ replace parts of design, workmanship and material approved by the Purchaser. The guarantee period for replaced parts or repair work shall be the same as above.

The guarantee period shall be extended by the length of time required to make any adjustments, changes or repairs necessary to fulfil guarantee.

The supplier shall obtain similar guarantees from each one of his Sub-contractor. However the overall responsibility shall lie with the Supplier.


16. Net Minimum Guaranteed Generation (NMGG)

• The Bidder/Bidding Consortium Shall Design, Supply and Install the complete system so as to ensure the Net Minimum Guaranteed Generation (NMGG) for initial 5 (Five) years period, as per the MNRE Norms.

• Date of Commissioning shall be considered as the starting date of calculation for NMGG.

• Bidder/Bidding Consortium are expected to make their own study of solar profile and other related parameters for designing the system to achieve the above Net Minimum guaranteed generation. The site information provided in this bid document is only for information purpose. No claim or compensation shall be entertained on account of this information. It shall be the responsibility of the Bidder/Bidding Consortium to access the corresponding solar insolation values and related factors of solar plant along with expected grid availability shall be considered for NMGG.

• The Bidder/Bidding Consortium should access all the related factors and provide genuine analysis report in case of deviations in NMGG clause.

• The Bidder/Bidding Consortium shall also submit, if the work under the tender is allotted to them, a detailed list of various factors which shall negatively impact power production.

• Bidder/Bidding Consortium shall agree to pay Rs.10/- for each such unit of electricity not produced by the solar power plant falling short of the promised quantum of units to be generated under the NMGG clause. This clause will be valid for a period of ten years from the date of commissioning.

• In case of inclement weather conditions negatively affecting the production, the Bidder/Bidding Consortium shall clearly specify and prove the conditions with concrete data in order to justify a decrease in production below the NMGG for such a year to claim non invocation of the clause due to proven circumstances beyond the control of the Bidder/Bidding Consortium.

17. Solar PV Modules

• SPV Poly-crystalline modules (Manufactured in India) to be supplied should have minimum declared output of 300Wp or Higher wattage. Number of modules to be supplied shall be worked out accordingly. The power tolerance of each module shall be ±5%.

• Supply of 300 Wp or higher capacity Multi Crystalline PV Solar modules, should comply IEC 61215 .

• Solar Photovoltaic module efficiency greater than 15% (to be certified by National Institute of Solar Energy (NISE)).

• Module shall have a conversion efficiency of greater than 15% at Standard test conditions (STC).


• Cells used in offered module should be of reputed make. Photo conversion

efficiency of SPV Cell should be greater than 17% at STC( Standard Test Conditions).

• The module frame shall be made of aluminium or corrosion resistant material, which shall be electrically compatible with the structural material used for mounting the modules.

• Solar modules offered shall be certified as per IEC 61215 and qualify IEC 61730 and IEC61701 amended up to date or equivalent Standard

• SPV module shall contain mono/poly-crystalline high power silicon solar cells. The solar cell shall have surface anti-reflective coating to help to absorb more light in all weather conditions.

• Solar PV module array shall consist of high efficiency Solar Modules utilizing mono/Poly Crystalline Silicon Solar PV cells.

• Solar module shall be laminated using lamination technology using established polymer (EVA).

• The solar modules shall have suitable encapsulation and sealing arrangements to protect the silicon cells from the environment. The arrangement and the material of encapsulation shall be compatible with thethermal expansion properties of the Silicon cells and the module framing arrangement/material. The encapsulation arrangement shall ensure complete moisture proofing during life of the solar modules.

• The Module shall be made of high transmittance glass front surface giving high encapsulation gain

• Module rating is considered under standard test conditions, however Solar Modules shall be designed to operate and perform under site condition including high temperature & dust.

• All materials used shall be having a proven history of reliable, light weight and stable operation in external outdoor applications and shall have service life of 25 years.

• Solar PV Module design shall conform to following requirement : − Weather proof DC rated MC connector and a lead cable coming out as a part of

the module, making connections easier and secure, not allowing for any loose connections.

− Resistant of water, abrasion, hail impact, humidity & other environment factor

for the worst situation at site. − The PV junction box shall be IP65 and shall have sufficient bypass diodes to

avoid shadowing effects.

• The offered Solar PV module should give 90% output of rated capacity for first 10 years, 80% output of rated capacity for next 15 years.

• The fill factor of module shall not be less than 0.70 (typical).

• The IV curve of each PV module with Sl. Nos. should be submitted along with Modules meeting the required specifications.

• Identification and Traceability: Each PV module used in any solar power project must use a RF identification tag. The following information must be mentioned in the RFID used on each module. This can be inside or outside the laminate, but must be able to withstand harsh environmental conditions.


− Name of the manufacturer of PV module − Name of the manufacturer of Solar cells − Month and year of the manufacturer (Separately for Solar cell and module) − Country of origin (Separately for Solar cell and module) − I -V curve for the module − Wattage, Im, Vm and FF for the module − Unique Serial No and Model No of the module

− Date and year of obtaining IEC PV module qualification certificate − Name of the test lab issuing IEC certificate − Other relevant information on traceability of Solar cell and module as per

ISO 9001 series Bidder/Bidding Consortium shall provide data sheet for Solar PV Module (Under Standard Testing Condition) along with their offer. 18. Module Mounting Structure

• The module alignment and tilt angle shall be calculated to provide the maximum annual energy output. This shall be decided based on the location of array installation.

• The structure shall be designed to allow easy replacement of any module and shall be in line with site requirement.

• The structures shall be fixed to the foundation in such a manner that, in future is required they can be easily relocated to a different foundation.

• The mounting structure shall be designed for simple mechanical and electrical installation. It shall support SPV modules at a given orientation, absorb and transfer the mechanical loads to the base properly.

• The mounting steel structure shall be as per latest BIS 2062 (amended up to date) and galvanization of mounting structure shall be in compliance of BIS 4759 (amended up to date).

• The array structure shall be so designed that it will occupy minimum space without sacrificing the output from SPV panels at the same time.

• Nut & bolts, supporting structures including Module Mounting Structures shall have to be adequately protected from atmosphere and weather prevailing in the area.

• All fasteners shall be of stainless steel of grade SS 304. • The Mounting structure shall be grounded properly using GI strips and

maintenance free earthing kit. • The support structure & foundation shall be so designed to withstand speed for

wind zone of the location as given in relevant Indian wind load codes/ standards. • IS 800-2007 shall be followed for structural design. • SPV module mounting structure shall be fixed type with provision of manual

correction in tilt angle which shall be made after every 3 months to get maximum output. Azimuth shall be 0 degree True south

• Hot dipped Galvanized Steel Structural with minimum 80 microns of galvanization must be considered for all type of structural steel proposed for the power plant


• Design drawings with material selected shall be submitted for prior approval of the employer.

• The Bidder/Bidding Consortium/Bidding Consortium shall specify installation details of the PV modules and the support structures with appropriate diagram and drawings.

19 String Combiner Box / Array Junction Boxes

o The junction Boxes shall have suitable arrangement for the followings :- Combine groups of modules into independent charging sub-arrays that will

be wired into the controller. Provide arrangement for disconnection for each of the groups. Provide a test point for each sub-group for quick fault location To provide group array isolation

o The string combiner box/ junction box shall be dust proof, vermin proof, and waterproof and made of Polycarbonate Plastic

o The terminal will be connected to copper bus-bar arrangement of proper size to be provided. The junction boxes shall have suitable cable entry points fitted with cable glands of appropriate sizes for both incoming and outgoing cables

o Suitable markings shall be provided on the bus-bars for easy identification and cable ferrules will be fitted at the cable termination points for identification.

o The string combiner box/ junction box shall be with protection class IP 65 for mounting outside in Open weather condition.

o Each string combiner box/ junction box will have suitable Reverse Blocking Diodes of maximum DC blocking voltage of 600V / 1000V, whichever causes less power loss, with suitable arrangement for its connecting

o The string combiner box/ Array junction Box will also have suitable surge protection device.

o The current carrying ratings of the string combiner box/ junction box shall be suitable with adequate safety factor, to inter connect the Solar PV system corresponding to the project capacity, as designed by the Bidder/Bidding Consortium.

o Necessary sensors and transducers shall be provided in the string combiner boxes to facilitate monitoring of all string parameters in the data acquisition system.

o String level remote monitoring facility shall be incorporated to monitor generation and faults at string level.

20. Inverters / Power Conditioning Unit (PCU)

o Inverter/PCU shall be non-transformer string inverters, grid tied in nature, shall consist of MPPT controller. Inverters shall be decided based on array design/suitable rating in case of string design, associated control and protection devices etc all integrated into PCU. It shall provide necessary protections for Grid Synchronization. The Inverters should convert DC power produced by SPV


modules in to AC power and must synchronize automatically its AC output to the exact AC Voltage and frequency of Grid.

o The DC energy produced has to be utilized to maximum and supplied to the bus for inverting to AC voltage to extract maximum energy from solar array and provides 3-ph, 400V AC/ (+10% to – 10%), 50+/ -1.5 Hz with total harmonic voltage distortion less than 3% to synchronize with local grid .

o The Inverters shall be of very high quality having efficiency not less than 97% and shall be capable of running in integrated mode.

o Degree of protection of the indoor Inverters shall be at least IP-42 and that of outdoor at least IP-65.

o Built in with data logging to remotely monitor plant performance through external PC shall be provided (PC shall be provided along with SPV Plant).

o The Inverters should be designed to be completely compatible with the SPV array voltage and Grid supply voltage.

o The dimension, weight, foundation details etc. of the PCU shall be clearly indicated in the detailed technical specification.

o The PCU shall be capable of complete automatic operation, including wake-up, synchronization & shut down independently& automatically.

o Both AC & DC lines shall have suitable fuses & surge arrestors and Bidder/Bidding Consortium/Bidding Consortium/ss to allow safe start up and shut down of the system. Fuses used in the DC circuit should be DC rated.

o Inverters/PCU shall operate in sleeping mode when there will no power connected.

o Protections : • Over voltage both at input & output • Over current both at input & output • Over/under grid frequency • Heat sink over temperature • Short circuit • Protection against lightning • Surge arrestors to protect against Surge voltage induced at output due

to external source • Anti- Islanding Protection and other required protections

It should have user friendly LED/LCD or touch display for programming and view on line parameters such as:

o Inverter per phase Voltage, current, kW, kVA and frequency, o Grid Voltage and frequency, o Inverter (Grid) on Line status, o PV panel voltage, o Solar charge current o Individual power stage heat sink and cabinet temperature, o Inverter Import export kWh summation o Solar kWh summation o Inverter on o Grid on o Inverter under voltage/over voltage


o Inverter over load o Inverter over temperature

• PCU shall be capable to synchronize independently & automatically with grid power line frequency to attain synchronization and export power generated by solar plant to grid.

• The PCU shall be capable of operating in parallel with the grid utility service and shall be capable of interrupting line fault currents and line to ground fault currents.

• The PCU shall be able to withstand an unbalanced load conforming to IEC standard (+/-5% voltage) and relevant Indian electricity condition. The PCU shall include appropriate self- protective and self-diagnostic features to protect itself and the PV array from damage in the event of PCU component failure or from parameters – beyond the PCU’s safe operating range due to internal or external causes. The self-protective features shall not allow signals from the PCU front panel to cause the PCU to be operated in a manner which may be unsafe or damaging. Faults due to malfunctioning within the PCU, including commutation feature, shall be cleared by the PCU protective devices and not by the existing site utility grid service circuit breaker.

• The Inverter shall go to shutdown/standby mode, with its contacts open, under the

following conditions before attempting an automatic restart after an appropriate time delay.

o When the power available from the PV array is insufficient to supply the losses of the PCU, the PCU shall go to standby/shutdown mode.

o The PCU control shall prevent excessive cycling of shut down during insufficient solar radiance.

• Operation outside the limits of power quality as described in the technical data sheet should cause the power conditioner to disconnect the grid. Additional parameters requiring automatic disconnection are

o Over current o Earth fault o And reverse power o In each of the above cases, tripping time should be less than a few seconds.

• Detailed technical description of the complete unit of offered Inverter should be furnished with bid document Following Technical documents of Inverter shall be supplied for approval after placement of order

o Detailed technical description of the complete unit o Instructions for installation and operation o Electrical diagrams of all internal cabling necessary for installation,

maintenance and fault finding. o Description of electrical and mechanical characteristics of units o Maintenance and fault finding procedures. o Safety precautions o Software for data monitoring with detailed description. o Details of data acquisition o Factory test reports in details on various parameters. o Trouble shooting procedures


o All maintenance requirements and their schedules, including detailed

instructions on how to perform each task. o Detailed schematics of all power instrumentation and control equipment and

subsystems along with their interconnection diagrams. Schematics shall indicate wiring diagrams, their numbers and quantities, type and ratings of alternative components and subsystems.

o A detailed bill of materials which shall list components model numbers, quantities and manufacturer of each supplied item.

o All documents and write ups shall be in English. They shall be clean and legible, and must be checked, signed, approved and dated by a competent representative of the Bidder/Bidding Consortium.

21. Data Acquisition and Logging with SCADA

o A data acquisition system shall be part of the scope for the Solar PV system.

The data logger may be a PC based system or any other intelligent device that communicates to the Central computer over LAN/ WAN. The data logger shall be part of the Power Control Unit or shall suitably communicate with the PCU to fetch all relevant data available in the PCU on real time basis. The Data logger/ Acquisition system shall also communicate with the digital energy meters and receive energy data from the meter through MODBUS Protocol. In addition a suitable instrumentation system shall be provided so that the following data is available to the data logger on a real time basis.

o The Data acquisition system shall transfer the data to the Central Computer which shall have the facility of storage, archiving analysis and display of the data related to the Solar PV system. Supply of the suitable computer along with necessary hardware and software shall be part of the scope of supply. The software shall be compatible with any Windows based OS.

o Data logger/PC based monitoring system must record all these parameters for study of effect of various environmental & grid parameters on energy generated by the solar system and various analysis would be required to be provided through bar charts, curves, tables, which shall be finalized during approval of drawings.

o The data acquisition system shall also communicate with the string combiner boxes for monitoring of each string of SPV arrays.

o Overall it should be possible to record, archive and display all electrical and environmental parameters in the system for complete monitoring and control of the solar power generation system.

o An integrating Pyranometer (Class II or better) should be provided with the sensor mounted in the plane of the array for measurement of Solar Irradiance. Readout should be integrated with data logging system. It shall be possible to record and retrieve irradiation and irradiance data hourly, daily, weekly, daily, monthly and yearly.

o Integrated temperature sensors for measuring the module surface temperature, inverter inside enclosure temperature, and ambient temperature to be provided complete with readouts integrated with the data logging system.

o The project envisages a communication interface which shall be able to support Real time data logging Event logging Supervisory control


Operational modes Set point editing

The following parameters shall also be measured and displayed continuously. Solar system temperature Ambient temperature Solar irradiation/isolation DC current and Voltages DC injection into the grid (one time measurement at the time of

installation) Efficiency of the inverter Solar system efficiency Display of I-V curve of the solar system Any other parameter considered necessary by supplier of the solar PV

system based on prudent practice.

22 Power & Control Cables:

a. Power Cables of adequate rating and specification shall be supplied and installed for interconnection of :

o Modules/panels within array o Array & Power Control Unit o Power Control Unit and the battery o Power control Unit to AC distribution board o AC distribution board PCU o Evacuation and transmission if required

b. The power cables shall be 1.1/11 kv grade, heavy duty, stranded copper /

Aluminium conductor, PVC insulated, galvanized steel wire/strip armoured, flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The cables shall, in general conform to IS-1554 Part-I & other relevant standards.

c. Control Cables shall be 1.1 kv grades, heavy duty, stranded copper conductor, PVC type A insulated, galvanized steel wire/strip armoured, flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The cables shall, in general conform to IS-1554 Part-I & other relevant standards.

d. In addition suitable specification instrumentation and communication cables shall be supplied and installed as per design requirement.

e. The permissible voltage drop from the SPV Generator to the PCU shall not be more than 2% of peak power voltage of the SPV power source (generating system). In the light of this fact the cross-sectional area of the cable chosen in such that the voltage drop introduced by it shall be within 2% of the system voltage at peak power.

f. The permissible voltage drop at AC cables shall not be more than 2 % of peak PCU O/P voltage


g. Relevant codes and operating standards shall be followed for selection and installation of all cables.

h. Cables shall be laid on air or underground as per the site condition and requirement with proper installation procedures

23. AC Distribution Board/LT Interfacing Panel

a. AC Distribution Panel Board (DPB) shall control the AC power from PCU, and should have necessary surge arrestors. Interconnection from ACDB to mains at LT Bus bar to be carried out and complete equipment along with metering for auxiliary consumption to be installed in the ACDB. Requirement/specifications of ACDB may be changed as per site conditions.

b. ACDB shall have provision to distribute power to auxiliary loads. c. ACDB shall have required LED indications and front panel display. d. ACDB shall be protected with IP42 protection class in case of indoor and IP65

protection class in case of outdoor. e. All switches at the, circuit breakers, connectors should confirm to IEC 60947,

part I, II and III. 24. Earthing and Lightning Protection System

a. Necessary system and equipment shall be provided for suitable earthing of the complete system b. Earth bus of SPV Array (if provided) bonded together to prevent the development of potential difference between the two earths. c. Earth resistance shall not be more than 5 ohms with maintenance free earth pits d. The earthing conductor shall be rated for the maximum short circuit current. e. The area of cross-section shall not be less than 25 X 3 mm Copper strip in any

case. f. The array structure and PV modules shall be separately grounded properly using adequate numbers of earthing pits. All metal casing/ shielding of the plant shall be thoroughly grounded to ensure safety of the power plant. g. Lightning protection of the solar arrays, transformer and all other outdoor equipment shall be provided as per relevant standards.

25. Energy Metering Digital Communicable Energy Meters production meter/billing meter approved by BESCOM shall be provided for measuring power consumption by grid side loads on continuous basis and register the cumulative energy on 30-minute interval basis (Programmable/adjustable), daily, monthly and annually the energy generated. The Energy Meter shall have default display of Cumulative kWh. The following parameters to be displayed on-demand: • The Energy Meter shall have 4-quadrant measurement method and shall be

suitable for 3-wire as well as 4-wire connection. • The meter shall also record Maximum Demand at set interval. TOD (Time of

Day) measurement shall also be possible.


• The energy meter shall communicate with the Data Acquisition System / other plant network over MODBUS protocol.

• Separate Meters shall be provided for Solar Power Generation and Auxiliary load consumption.

• In case more than one inverter circuits are used for synchronizing with the grid then similar meters shall be provided for each inverter output circuit.

• Additionally one digital summator shall also be provided for calculation and display of total concurrent energy/ demand of all the feeders.

• Meters shall comply with the requirements of CEA Regulations on Installation & Operation of Meters.

• The functional Specification of the energy meters shall be as follows: • Applicable IS : IS 13779 or IS 14679 depending upon accuracy of meters. • Accuracy Class Index: 0.2S • Power factor range: Zero lag–unity-zero lead • Display parameters : LCD test, KWH import, KWH export, MD in KW export,

MD in KW import, Date & Time, AC(phase wise and line wise) current and voltages and power factor and frequency (Cumulative KWH will be indicated continuously by default & other parameters through push-button)

• Power Consumption: Less than 4VA in Voltage circuit and 2 VA for Current circuit.

• Frequency: 50 Hz with + / -5% variation • Test Output Device: Flashing LED visible from the front • Billing data: Meter serial number, Date and time, KWH import, KWH export,

MD in KW (both export and import), History of KWH import and export, & MD (both export & import).

• All these data shall be accessible for reading, recording and spot billing by downloading through optical port/RS485 on MRI or Laptop computers at site.

• Meters shall comply with the requirements of CEA Regulations on “Installation and Operation of Meters

26 Solar and Weather Monitoring System

a. One Solar Observatory including testing facilities shall be supplied. The Solar Observatory with associate system shall include but not be limited to the following:

• Pyranometer (Class II or better) • Wind sensor • Temperature sensor

b. The Bidder/Bidding Consortium is required to measure the Solar Radiation and other climatic conditions. The major categories of site-specific assessment required are:

• Global Solar Radiation (“GSR”) • Temperature (Ambient, surface) • Wind Speed


27 Civil Works

This section of the specification covers entire civil engineering work for technological structures, new equipment and facilities for all production, auxiliary and ancillary units, foundation for all structures and main equipment described elsewhere in this specification on a Turnkey basis for installation of the Solar PV power plant.

The scope shall cover complete civil engineering work for the proposed plant within its battery limit, on turnkey basis including design, supply of all materials and execution.

28. Project Schedule & Progress Monitoring Bidder/Bidding Consortium shall submit Overall schedule along with the offer. The overall schedule should be planned in weeks. The heads to be covered in the schedules shall broadly be as follows :

i. Basic engineering and approval ii. Preparation and issue of ordering / technical specifications for sub

vendors iii. Placement of orders on sub-vendors iv. Detailed design and engineering v. Submission and approval of drawings for civil & structural works vi. Manufacture and supply of all equipment/ piping/ cables, etc vii. Fabrication and supply of building and technological structures viii. Submission and approval of erection drawings and manuals ix. Erection of building and technological structures x. Erection of equipment, piping, cables, etc. xi. Testing and commissioning

• The major milestones for the project are to be highlighted in the schedule. The

Bidder/Bidding Consortium shall submit an overall erection plan for the plant and equipment under his scope of supply along with the tender.

• The successful Bidder/Bidding Consortium shall have to submit the Level-II

network schedule both in hard and editable soft copy (in MS Project/Primavera) covering further details of construction, fabrication and erection activities, area-wise, for approval and finalization of the Employer / Consultant. The format of progress report to be discussed and agreed.

• The Bidder/Bidding Consortium/Bidding Consortium has to clearly specify

to complete the work within 4 (four) months from effective date of contract 29 Drawings, Data and Documents The Bidder/Bidding Consortium shall furnish following documents/ information along with the offer.

• General description of equipment offered specifying the important features, make, technical parameters, materials of construction, etc. to enable the owner to have proper understanding of the equipment offered and its operation.

• Technical literature, catalogue and publications


• Layout of Complete Power Plant Installation showing location of all major sub-systems

• Single line diagram • Typical general arrangement and foundation details • General lighting scheme

• Type tests certificates of all major equipments like switchgear, Inverters, Solar

Modules etc. Following Documents shall be furnished after award of contract The drawings and documents as listed here under shall be furnished by the successful Bidder/Bidding Consortium, for employer/consultants approval within the period stipulated in the draft contract/as mutually agreed at the time of placement of order

• Single line schematic diagram of electrical system for grid interfacing and grid interconnection from Solar plant.

• General arrangement drawings and circuit diagrams of Module, Inverters, Transformers, and overall solar plant arrangement

• The Bidder/Bidding Consortium shall submit a list of all drawings and documents proposed to be submitted. The list will be approved by employer/ consultant and may be modified if necessary

• Each drawing/ documents in the list shall be identified with a serial number,

description and scheduled date of submission. For Approval :

• Equipment layout plan • Single line diagram with rating of all equipment, cable sizes and details of

protection and metering • Front view, general arrangement of equipment with plan and sectional views;

clearly showing the position of various components, and clearance between components. The make and type of components, together with vital technical parameters shall also be furnished along with GA drawings

• Control, alarm, indications, interlocking and other schematics • Lighting layout drawings with illumination levels, type and make of fittings. • Wiring terminal plan drawings with cable connections • Earthing scheme and layout of earthing network with design calculations, for

outdoor switch yard and other areas/premises, if applicable. • Cable layout drawings, cable channels details • Installation drawings of all equipment with layout of equipment, cables, lighting

systems, (if applicable) and earthing network. • Calculation for design of LT busduct, sizing of busbars, busbar supports

considering the temperature rise and fault current. • Calculations for design of supporting structures for outdoor switchyard w.r.t. wind

pressure, short circuit forces etc. (if applicable). For reference

• Foundation details of each equipment


• Inter panel wiring and terminal block arrangement • External connection diagram, panel wise and scheme wise

30. Instruction and O&M Manuals

• Two copies of Instruction and Operation and Maintenance Manual in English and the local language should be provided with the system.

• The manual shall be furnished at the time of dispatch of the equipment and shall include the following aspects:

o Precautions during unpacking o Instructions for handling at site. o Erection drawings with written assembly instructions that would enable

the Purchaser to carry out erection with his own personnel if opted by him.

o Detailed instructions and procedures for the installation operation and maintenance.

o Pre-commissioning tests. o About solar PV system – its components and expected performance. o Clear instructions about mounting of PV module (s) o About electronics o DO’s and DONT’s o Principle of Operation of various equipments o Safety and reliability aspects o Metering scheme o About power conditioning units software and controls o Clear instructions on regular maintenance and trouble shooting of solar

power plant. o Name and address of the person or service center to be contacted in case

of failure or complaint. o Outline dimension drawings showing relevant cross sectional views,

earthing details and constructional features. o Rated voltages, current and all other technical information which may be

necessary for correct operation of the SV plant. o Catalogue numbers of all the components which are liable to be replaced

during life of the SV plant and all the component parts. o Trouble shooting and diagnostic procedure

• Upon installation and commissioning supplier shall incorporate revisions/ modifications if any in the reproducible and submit 'as built' drawings for employer's record as per general condition of contract.

• Customer training: Bidder shall provide necessary training at factory/site for mutually agreed duration and number of persons to enable the purchaser to maintain the system.


31. Delivery The completion period of the project is limited to 4 months. No further extension shall be provided except under Force Majeure. 32. Inspection

Manufacturing progress review, inspection & testing of equipment covered under the technical specification shall be carried out by the Employer at the manufacturers' works/premises prior to dispatch, to ensure that their quality & workmanship are in conformity with the contract specifications and approved drawings.

The Bidder/Bidding Consortium shall furnish the quality assurance plan for equipment separately with suggestive stages and hold points for undertaking inspection and testing by the Employer. Total list of plant & equipment of the order shall be submitted to the Employer prior to submission of QAP

The Employer reserves the right to visit at any stage of manufacture of plant and equipment and ask for additional inspection & tests beyond approved QAP, if it is found necessary after completion of detailed design & engineering and approval of drawings

33. Tests and Inspection Following tests shall be conducted on equipment after erection and before energizing from point of view of completeness in the presence of employer:

− Visual inspection of total system − Checking of continuity of power and control cables. − Checking of insulation resistance for inter-connected links or cables. − Calibration of meters by secondary injection or by primary injection − Checking of protective schemes o Setting of relays, and the checking of their operation with one lower and

one higher setting. o Checking of control scheme of breakers, etc. as per approved drawings and

as per actual requirement o Checking of alarm scheme by simulation of faults. o Checking of name plate data of complete system. o Verification of earthing resistance. o Checking of cable terminations and laying, dressing etc. o Checking for safe accessibility of components.

34. Installation Guidelines

• All the electrical installations shall conform to the Indian Electricity Act, Indian Electricity Rules, and regulations.

• The mechanical and Civil installation shall conform to the applicable Acts and Rules of corresponding Inspectorate and other relevant authorities, if any.

• Provision of cable glands, ferrules, cable lugs, tags, sealing kits shall be arranged. • Supply and installation of first aid boxes, shock treatment charts, rubber mats, and

key board etc.


• Erection, testing and commissioning of various equipment shall be done strictly as per manufacturer's instructions.

• Cables shall be laid in conduits as per the electrical installation procedures • The minimum bending radius of cables shall be 12D and 15D for LT and LT

cable respectively. • Interplant cable shall be laid to trenches, tunnel or overhead structure as per site

condition. Digging and refilling of cable trenches, required erection accessories shall be in the scope of work of the Bidder/Bidding Consortium.

• Cable shall be fixed to cable racks or cable trays or run on cleats or in conduits, which shall be fixed to concrete brick work or steel structure as required for proper support of the cables, easy accessibility and neatness of appearance.

• Perforated trays shall be provided for control cables. • Approved type of danger boards, boards inscribing 'ISOLATED', 'DO NOT

CLOSE, MEN AT WORK' in English, Kannada, Hindi and Local languages shall be provided in sufficient numbers.

• Special care shall be taken to make the enclosed equipment protected against entry of rats, lizard, and creeping reptiles which may create electrical short circuits.

• Approved cable markers of reinforced concrete shall be provided and fixed to mark each and every diversion of all buried cable routes. A marker shall also be placed every 50 meters along straight portions of each route. A concrete cable marker shall also be provided and fixed to mark the position of every buried joints.

• Distinguishing labels of non-corrodible material marked in accordance with the cable numbers of the cabling diagram shall be permanently attached to each end of every cable. The phase or polarity of each power cable core at the cable ends shall be identified.

• Mounting of Inverters, Electrical panels, Dc and Ac junction boxes, Monitoring systems shall be done with proper mounting procedures with neat look.

35. Erection, Testing, Commissioning The scope of work of the Bidder/Bidding Consortium shall be complete erection of the equipment, cables, auxiliary systems and sub systems under the scope of work. The Bidder/Bidding Consortium shall make all arrangements to deliver the equipment at site by wagons/ trucks/ trailers, build his own stores (covered, uncovered, air-conditioned, if necessary) for the proper storage of equipment, maintain the stores and all related documents and records, transport the equipment to site for erection purpose. The Bidder/Bidding Consortium also shall make all security arrangements. • The Bidder/Bidding Consortium shall be responsible for proper, quick retrievable

and neat storage and also undertake the conservation of all consignments including damaged boxes. During storage of equipment, the Bidder/Bidding Consortium shall take into account deterioration and carry out the re-conservation of the complete equipment/parts/supplies as may be necessary as per the storage instructions of the Manufacturer of equipment/ components. The Bidder/Bidding Consortium shall also supply the consumables required for such re-conservation work and repair/ replace


parts required thereof for the proper functioning of the equipment after erection and commissioning.

• The Bidder/Bidding Consortium shall retrieve the equipment/ materials from stores and transport the same to erection site.

• The Bidder/Bidding Consortium shall unpack and do visual checking against physical damages to the equipment/cases, clean equipment before start of erection. Damage/ shortage, if any, shall be reported to the Employer/ Consultant and shall be rectified/replaced expeditiously, so as not to upset the erection and commissioning schedule.

• The Bidder/Bidding Consortium shall provide all necessary erection equipment and tools & tackles including material handling equipment, cranes, compressors and other equipment and instruments and consumables, all commissioning equipment and instruments, welding equipment, winches, alignment tools, precision levels, etc., which may be required for carrying out the erection and commissioning work efficiently.

• All instruments shall be properly calibrated before use. Unless otherwise specified, the above erection equipment/ materials shall be the property of the Bidder/Bidding Consortium. However, Employer’s prior permission shall be required for removal of these erection equipment/ materials from the site. The Bidder/Bidding Consortium shall ensure that proper procedure and documentation is maintained at entry gate of Employer’s premises for such items as might be carried back by the Bidder/Bidding Consortium after completion of work.

• The Bidder/Bidding Consortium shall provide erection consumables like oxygen and acetylene gas, welding rods, solder lugs, oil, grease, kerosene, cotton waste, etc. required for erection of equipment and steel structures.

• The Bidder/Bidding Consortium shall construct and maintain his own site offices and stores as required for the work and arrange for maintaining in the area placed at the Bidder/Bidding Consortium’s disposal in a neat manner.

• The Bidder/Bidding Consortium shall provide his scheme for mobilization with Bar Chart indicating clearly the resources, manpower and machinery proposed to be deployed to ensure timely completion of work and quality of workmanship

• On request, the Employer may help the Bidder/Bidding Consortium by providing any special handling/construction equipment needed in the interest of work subject to availability and on payment of hire charges and other conditions of Employer. The charges shall be recovered from any bill of the Bidder/Bidding Consortium due immediately thereafter.

All safety, health and pollution control measures as required to be adopted as per the Statutory Regulations and the Safety conditions for Bidder/Bidding Consortiums issued along with the tender or otherwise required or implied by statutory regulations or practices shall be strictly followed by the Bidder/Bidding Consortium during the execution of the Contract. The Bidder/Bidding Consortium shall set up a suitable safety organization of his own at site in this regard.

• Labor facilities such us shelter, food shall be arranged by the Bidder/Bidding Consortium. On request drinking water shall be provided by the employer.

• The Employer shall deploy/supply Supervising/operating & maintenance personnel and all raw materials, utilities & services required for commissioning.


• Auxiliary power supply facility for system testing & commissioning, Inverter auxiliary, luminaries, control room, Inverter room, site office and other power consuming areas shall be provided by the Employer

• The results of pre commissioning Test, start-up tests and commissioning report shall be recorded jointly by the Bidder/Bidding Consortium and the Employer. And a cumulative report shall be duly submitted by the Bidder/Bidding Consortium to

• The Bidder/Bidding Consortium shall rectify the defects observed during the Commissioning period promptly.

• Successfully commissioning will be accepted if the complete system remains synchronized with the grid for a period of 48 hours without any disturbance or interruption. During this period the system shall generate power during sunshine hours and export power to the grid and during dark hours shall remain synchronized with the grid. If there is an outage isolation from the grid during this period due to defects in the system, then commissioning period shall start afresh after rectification of the said defect. However if the ambient or the grid parameter are beyond the specified limits if any shall not be considered as stoppage.

• The Commissioning and project completion certificate shall be issued by the Employer subject to relevant conditions.

36. Technical Specifications :

1) The Solar panels to be used in this project should be from Indian manufacturers certified by the Ministry of New & Renewable Energy (MNRE).

2) In addition any components those are to be used in the project should have the

certification of MNRE. Other Conditions :

1) The final rates quoted should be after deducting all subsidies to be given by Govt., of India. (ISEC/client) will not provide any assistance in providing subsidies. It is the complete responsibility of the Bidder/Bidding Consortium to get the subsidy.

2) Regarding subsidies etc., the changes as applicable from time to time as per the

G.Os issued from time to time shall apply. 3) Bidder/Bidding Consortium should be both Manufacturer and Implementer – proof

to be submitted. 4) There should be a remote monitoring system for the project 5) Inverter efficiency should be > 97% (certificate given by third party is to be

enclosed).


TENDER SCHEDULE

1. PREAMBLE:

The Registrar, Institute for Social and Economic Changes (ISEC), Bangalore invites tenders for Design, Supply, Installation, Testing and Commissioning of 200 kWp grid tied Roof top Solar Photo Voltaic Power Plant with Five Years of Comprehensive Maintenance Contract, at ISEC, Bangalore located in Bangalore District through open tender process (i.e. www.isec.ac.in ).

2. INCOME TAX:

During the course of the contract period, deduction of income tax and surcharge as in force at source shall be made at the prevailing rate of income tax department issued from time to time of the gross amount of each bill.

3. RATES , TAXES AND DUTIES:

All the rates in the tender shall be inclusive of all statutory compliances like Labour Laws of GoK and inclusive of Service Tax, VAT, etc.

4. PLACE OF WORK AND VISIT TO SITE:

Intending tenderers shall visit the ISEC, Bangalore to acquaint with local site conditions, nature and requirement of work, present conditions of premises/fittings/fixtures, etc., before quoting for the tender.

5. ELIGIBILITY CRITERIA:

a) Registration of the Name of the firms/company with the Registrar of firms/Companies

of State Government/Government of India. b) The bidder must be the MNRE Enlisted Solar PV Panel Manufacturer / Chanel Partner

/ System Integrator. c) Bidder/Bidding Consortium should be in the business of Module manufacturing in India

and should be operating for at least a period of Five years with respect to date of tender..

d) Bidder/Bidding Consortium should be Original Manufacturer of PV Modules with IEC 61215, 61730 & 61701 certifications in India. Consortium is applicable. – proof to be submitted.

e) Bidder/Bidding Consortium should have average annual turnover of Rs.5.00 Crore during the last three financial years i.e.2013-14, 2014-15 and 2015-16 (Certificate from CA is to be furnished).

f) Net worth of company bidding or part of the consortium as the manufacturer of the PV modules should be Min of Rs.10 Crore and above [SHARE CAPITAL + RESERVES ] - proof to be submitted.

g) Solar PV Module efficiency has to be greater than 15% @ STC. – proof to be submitted. A Certificate to this effect issued by third party has to be submitted.

h) The Company Should be an ISO 9001 -2008 & 14001 2004 Certified – proof to be submitted. (desirable).

i) The Bidder should have set up at least one roof top grid connected solar power plant of 50 kWp or above capacity on a government or private building in India.


j) The Bidder /Bidding Consortium should have cumulative installation capacity of more than 500 kW of roof top grid connected Solar PV Power Plant during last three years.

k) Successful Bidder/Bidding Consortium should establish authorized service station in Bangalore, if not having one already. Accordingly under taking is to be given. If already having service station, proof to be submitted.

l) Certificate to the effect that the Solar PV Modules supplied are indigenously manufactured [India] and not imported. – Proof to be submitted.

m) Bidder/Bidding Consortium Certification/Registration with MNRE, Govt. of India should be valid while tendering and for at least upto the completion of the present work.

n) Bidder should invariably make a site visit and submit detailed technical designs based on the site visit and inspection. A certificate from authorized officer of the client organization that the bidder has actually conducted a site visit should be annexed to the technical design.

6. BID PRICE:

a. The price should be quoted in Indian Rupees with delivery at ISEC, Bangalore,

failing which the bid would be rejected. The price shall be written both in figures & words in the prescribed offer form.

b. The rates quoted by the bidder shall be fixed for the duration of the contract period and shall not be subject to adjustment on any account.

c. If there is a discrepancy between amount in words and figures, the amount in the words will prevail.

d. Incomplete and/or conditional bids shall be liable to rejection. Prices should be quoted as per the format of price bid.

7. EARNEST MONEY DEPOSIT / SECURITY DEPOSIT:

a) The tender should accompany with Earnest Money Deposit (EMD) for Rs.2,50,000/- by way of crossed Demand Draft drawn from any Nationalized Bank in favour of the Registrar, Institute for Social and Economic Change, Bangalore (ISEC, Bangalore), payable at Bangalore.

b) Those of who are exempted from Depositing EMD should enclose the exemption certificate or letter to that effect.

c) The EMD will be returned to unsuccessful tenderer. d) For the successful tenderer, EMD will be retained, and refunded after completion of

the contract period of 5 (five) years. After 5(five) years, a security deposit/bank guarantee at the rate of 1% of the total project cost shall be deposited with ISEC for the succeeding five years.

e) EMD would be released on receipt of the security/bank gurantee. f) The Security Deposit/Bank Guarantee shall not carry any interest. g) The Security Deposit /Bank Guarantee of successful tenderer will be retained for the

period of contract in force and will be returned after expiry of the contract period, after deducting the outstanding liabilities if any.


INSTRUCTIONS TO BIDDERS

A. ELIGIBLE BIDDERS

The bidder shall provide sufficient documentary evidences to satisfy the following conditions that the bidder:

1 Is a registered manufacturers/developer/authorize firm specializes in solar PV systems installation in India and is operational for more than Three years.

2 The bidder must be the MNRE Enlisted Solar PV Panel Manufacturer / Chanel Partner / System Integrator.

3 The Bidder /Bidding Consortium should have adequate capacity to perform the works properly and expeditiously within the time frame specified in the tender document.

4 The Bidder /Bidding Consortium should have cumulative installation capacity of more than 500 kW of roof top grid connected Solar PV Power Plant during last three years.

5 Bidder should have set up at least one grid connected Solar PV Power plant of minimum 50 kWp or above capacity in the premises of any Government Building/quasi Government institution or PSU OR The firm should have commissioned at least one unit of a minimum of capacity of 50 kW of roof top grid connected Solar PV Power Plant in Karnataka – Proof to be submitted.

6 The bidder fulfils the terms and conditions of eligibility to install Solar PV Power Plant strictly in accordance with the directions of Ministry of New and Renewable Energy Government of India.

7 Bidder should have adequate financial stability and status to meet the financial obligations pursuant to the scope of work.

B. TENDER DOCUMENT

• The bidder is expected to examine all the instructions, terms and conditions,

specifications, etc., as mentioned in the tender document. Failure to furnish all information required in the tender document or submission of a tender not substantially responsive to the tender document in every respect will be at the bidder risk and is likely to result in out-right rejection of the tender.

• The bidder must clearly indicate the name of the manufacturer, types, model & make of each principal item of equipment proposed to be supplied. The tender may also contain details of specifications and other comprehensive descriptive materials in support of technical specifications. The above information may be provided by the bidder in the form of separate sheets, specifications, catalogues etc. Any tender not containing sufficient descriptive material to describe the proposed equipment may be treated as incomplete and hence may be rejected. Such descriptive materials and specifications submitted by the bidder will be retained by ISEC Bangalore. Any deviations from these will not be permitted during the execution of contract, without specific written permission from ISEC Bangalore.


• At any time prior to the due date for submission of the tender or even prior to the opening of the financial bid, ISEC Bangalore may, whether at its own initiative or as a result of a request for clarification/suggestion by a prospective bidder may amend the tender document by issuing a notice.

• The bidder shall furnish the Tender Processing Fees and Earnest Money Deposit (EMD) in the form of Demand Draft from any nationalized bank pledged in favour of ‘Registrar, ISEC’ Bangalore as the part of this tender. Tenders without Tender Processing Fee and EMD shall be rejected by ISEC Bangalore as being non-responsive. No interest shall be paid by ISEC Bangalore on the amount of Earnest Money Deposit (EMD).

• Validity of the offer should be Three (03) months from the proposed date of opening of the Technical bid. Tenders without this validity will be rejected. In exceptional circumstances, ISEC Bangalore may solicit the consent of the bidder to an extension of the period of validity of the offer. The request and the response there of shall be made in writing.

• The bidder shall submit all the rates in Indian Rupees only, on the format for Financial Bid of the tender document.

• The bidder are suggested to collect all relevant data regarding the proposed place of work/ site, actual prevailing working conditions, availability of required materials and labour and all other information/ data required for proper completion of the proposed work. If required, the tenderer may pre-visit the site before submitting the tender. ISEC Bangalore shall not entertain any request of bidder for clarifications related to the local conditions and shall bear no responsibility in this regard.

C. SUBMISSION OF TENDER DOCUMENT

• The first envelope should be superscribed as ‘Technical Bid’ at top of the envelope and

name and address of the bidder should be given at the left hand side bottom of the envelope. The first envelope should be addressed to ‘Registrar, ISEC Bangalore’ shall contain the following: (a) DD of Rs. 2000/- as tender processing cost (non refundable) (b) Demand draft for Rs.2,50,000/- (Rupees Two Lakh Fifty Thousand) as EMD (c) Filled in Technical Bid Format and (d) All other documents except the Financial Bid.

• The second envelope should be superscribed as ‘Financial Bid’ at the top of the envelope and name and address of the bidder should be given at the left hand side bottom of the envelope. The second envelope should be addressed to ‘Registrar, ISEC Bangalore’ shall contain the Financial Bid only in the prescribed format.

• The third envelope should be superscribed as ‘Submission of Bid for supply, installation, commissioning and maintenance of Solar PV power plant at ISEC Bangalore’ at the top of the envelope and name and address of the bidder should be given at the left hand side bottom of the envelope. The third envelope should be addressed to ‘Registrar, ISEC Bangalore, shall contain the first and second envelopes only.


• Bids received after due date and time will not be considered. Bids received late due to postal delay or otherwise will not be considered.

• Last IT returns Statement /Valid TIN/ VAT/ Sales tax clearance certificate duly attested must be submitted along with the bid.

• All pages of the bid documents must be signed and sealed by the authorized person on behalf of the bidders.

D. TENDER OPENING AND EVALUATION

The procedure of opening of the bid shall be as under

• First envelope in the ‘TECHNICAL BID’ shall be opened at the time and date mentioned in the notice in the tender by ISEC Bangalore in the presence of bidders, or their authorized representatives.

• Second envelope ‘FINANCIAL BID’ shall be opened after evaluation of technical suitability of the offers. The date for opening of second envelope (Financial bid) shall be communicated subsequently. Second envelope of only those bidders shall be opened who qualify in the technical bid evaluation. If necessary, the firms may be called for Technical Presentation of their proposal as per the time intimated by ISEC Bangalore.

• Any clarification on the technical specification and commercial terms and conditions may be raised prior to submission of the tender document.

• Deviation of any commercial terms and condition including technical specification shall not be entertained under any circumstances.

• All the bidders shall essentially indicate the break-up of prices as shown in financial bid. Including warrantee, operation and maintenance etc. .

• Contract should ordinarily be awarded to the lowest evaluated bidder whose bid has been found to be responsive and who is eligible and qualified to perform the contract satisfactorily as per the terms and conditions incorporated in the corresponding bidding document.

• Before placement of the supply order, an agreement shall be signed between ISEC Bangalore and the successful bidder.

• ISEC Bangalore reserves all the rights to reject any or all the tenders, accept any tender in total or in part.

INSTRUCTIONS TO BIDDERS:

o Tenders with over writings, alterations etc., will not be admitted unless they are attested by the bidder. Where there is a discrepancy between the rupees in figures and words, the price, which is least of the two, will govern.

o BID should be strictly in conformity with the Terms and Conditions mentioned in the tender schedule.

• Bidders are expected to examine all the terms and instructions mentioned in the tender schedule and prepare their proposals accordingly. Failure to provide all requisite information will be at the bidders’ own risk and may result in the rejection of the tender.

• All assertions made in connection with the tender are to be supported / substantiated by relevant documents. The Director, ISEC, Bangalore, reserves the right to verify the credentials of the bidder as per the eligibility criteria.


• The Registrar, ISEC, Bangalore, will notify the bidder whose tender has been accepted.

• The successful bidder shall execute an agreement with ISEC, Bangalore on Non-judicial stamp paper worth Rs.200.00 agreeing to all the conditions of the contract within one week upon intimation of acceptance of Tender. Failure on enter into an agreement within the stipulated time will result in forfeiture of the EMD.

• The Registrar, ISEC, Bangalore, reserves the right to issue instructions / modifications at any point of time before award of contract.

Payment Terms:

a. 70% of the payment shall be made after completion of delivery and installation and commissioning of the project. 20% of the payment shall be made after completion of 2(Two) months after successful running of the project. Remaining 10% will be made in 5 (Five) equal instalments 2% at the end of each successful running year.

b. The Contractor shall raise an invoice in an acceptable proforma and in accordance with the rates quoted in Price Bid.

c. Income tax and any other applicable taxes etc will be deducted by the ISEC, Bangalore from all payment made to the Contractor. This will be as per the Rules and Regulations in force and in accordance with the Income Tax Act prevailing from time to time.

d. At the time of signing of the Agreement, the Contractor shall submit to the ISEC, Bangalore, a photocopy of his PAN identity for record.

12. FORCE MAJEURE

a. No liability shall be attached to the Contractor for non operation or execution of his obligation under this contract as a result of Force Majeure or any their actor beyond the control of the Contractor.

b. No liability shall be attached to the Contractor for any damage due to natural calamities such as earthquake, war, civil commotion and willful damage.

13. TERMINATION:

The contract can be terminated a. by either without cause, after giving to the other party at least two calendar

months’ written notice thereof b. by the Employer, if the Tenderer/Service Provider fails to fulfill their tasks to the

satisfaction of the Director , ISEC Bangalore. Such failures constitute a breach of the Tenderer / Service Provider’s obligations under contract, which are not remedied within 30 days from the date of giving of written notice requiring such breach to be remedied.

14. DISPUTES:

All disputes and differences of any kind whatsoever arising out or in connection with contract, whether during or after completion of contract will be settled amicably in a spirit of co – operation and the Director, ISEC decision shall be final on all such matters and shall be binding on the bidder/bidding consortium.

Resolution of disputes

a) Any dispute arising out of or in connection with this Agreement or the RFP shall in the first instance be dealt with in accordance with the escalation procedure set forth herein.


Scope of Dispute Resolution

b) Except where otherwise provided in the agreement, all questions and disputes relating to the meaning of the specifications, design, drawings and instructions here-in before mentioned and as to the quality of workmanship or materials used on the work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or relating to the agreement, designs, drawings, specifications, estimates, instructions, orders or these conditions or otherwise concerning the services and deliverables or the execution or failure to execute the same whether arising during the progress of the Project or after the cancellation, termination, completion or abandonment thereof shall be dealt with as mentioned hereinafter:

If any dispute arises between ISEC and the contractor in connection with, or arising out of, the agreement or RFP or the execution of the Project, whether during the execution of the Project or after its completion and whether before or after the repudiation or other termination of the agreement, including any disagreement by either party with any action, inaction, opinion, instruction, determination, certificate or valuation, the matter in dispute shall, in the first place, be referred to the Director, ISEC. Either party may refer a dispute to the Director, ISEC, who shall give a decision in writing within 30 days of reference of dispute. Either party may refer a written decision of Director ISEC, to arbitration. If neither party refers the disputes to arbitration within 30 days of the date of such decision, decision of Director, ISEC will be final and binding.

In case party is not satisfied with the decision of the Director ISEC, they can institute arbitration proceedings as per Indian Arbitration and reconciliation Act, 1996, after a 30 days notice period.

Any dispute or difference or claim arising out of, or in connection with, or relating to the present contract or the breach, termination or invalidity thereof, shall be referred and settled under the Arbitration Center, Karnataka (domestic and international) rules 2012, by one or more Arbitrators appointed in accordance with its rules.

Arbitration proceedings shall be held in Bangalore and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English.

Court jurisdiction will be Bangalore • Interpretation of Clauses

In case of any ambiguity in the interpretation of any of the clauses in the bid document, interpretation of the clauses by Director, ISEC shall be final and binding on all parties.

• Third Party Claims The Vendor shall indemnify ISEC against all third-party claims of infringement of patent, trademark or industrial design rights arising from use of the Goods or any part thereof in reference to this project in India.

• Performance Related SLAs The vendor shall be liable to be penalized if there is a delay in providing maintenance services during the contract period. Vendors shall repair/ replace/ maintain the


equipment immediately and not later than 3 working days after the fault is intimated through e-mail / facsimile / telephone failing which penalty shall be levied as per contract agreement. The Support and Maintenance shall be provided on all working days except Government Holidays and Sundays.

15. REJECTION OF TENDERS: 1) The Director, ISEC, Bangalore, reserves the right to cancel the tender process and reject

all tenders at any time prior to the award of contract without thereby incurring any liability to the affected bidder or any obligations to inform the affected bidder of the grounds of acceptance or rejection.

2) No bidder is entitled to withdraw his offer after submission. In case of such withdrawal, the EMD deposited along with the tender schedule will stand forfeited.

3) For breach of any of the conditions prescribed in the tender as specified by the organization from time to time, the Security Deposit is liable to the forfeited. Decision of the Director, ISEC, Bangalore, in this regard is final and binding on the Contractor.

4) Besides other conditions and terms highlighted in the tender document, bids may be rejected under following circumstances: • Failure to conform Technical criteria as per this RFP and proof of concept

demonstration before the Technical Committee. • Bids submitted without or with improper EMD. • Bids which do not conform to required validity of the bid as prescribed in the

Tender. • If the information provided by the Bidder is found to be incorrect / misleading at

any stage / time during the Tendering Process. • Any effort on the part of a Bidder to influence the bid evaluation, bid

comparison or contract award decisions. • Bids without signature of person (s) duly authorized on required pages of the bid. • Bids without power of authorization and any other document consisting of

adequate proof of the ability of the signatory to bind the Bidder. • Failure to furnish all information required by the RFP Document or submission

of a bid not substantially responsive to the Tender Document in every respect. • Failure to furnish proofs for information provided. • Bidders not quoting for the complete scope of Work as indicated in the Tender

documents, addendum (if any) and any subsequent information given to the Bidder. • Bidders not complying with the Technical and General Terms and conditions as

stated in the RFP Document. • The Bidder not conforming to unconditional acceptance of full responsibility of

providing services in accordance with the Scope of work and Service Level Agreements of this tender.

• Incomplete Price Bid • Price Bids that do not conform to the commercial bid format with regard to taxes,

duties and levies. • Any false declaration by the bidder during the bidding process, following action

may be taken: o Liable for Legal Action


o Forfeiture of entire EMD. o Forfeiture of any Released payments o Blacklisting of the Vendor

• Liability clause Neither party shall be liable to the other for any special, indirect, incidental, consequential (including loss of profit or revenue), exemplary or punitive damages whether in contract, tort or other theories of law, even if such party has been advised of the possibility of such damages. The total cumulative liability of either party arising from or relating to this Agreement shall not exceed the contract value provided, however, that this limitation shall not apply to any liability for damages arising from (a) wilful misconduct or (b) indemnification against third party claims for infringement.

• Force Majeure a. Either in the event the Force Majeure substantially prevents, hinders or delays the

Bidder’s performance of Services necessary for project’s implementation or the operation of Project’s critical business functions for a period in excess of 3 days, ISEC may declare that an emergency exists. However, when the situation arising out of force Majeure comes to an end in the assessment of ISEC , the Vendor shall resume normal activities under this agreement immediately. If ISEC considers it necessary, may grant an extension of time to the Vendor for resuming normal activities under this agreement. If the Bidder does not resume normal activities immediately or within the extended period, if any, granted by I S E C , I S E C will have the option to invoke the Performance Guarantee, levy liquidated damages, obtain substitute performance from an alternate supplier at the cost of Vendor and/or terminate this Agreement.

b. Notwithstanding the terms of this Article, the failure on the part of the Vendor terms under the RFP to implement any disaster contingency planning, insurance coverage and back-up and other data safeguards in accordance with the terms of the RFP or this Agreement against natural disaster, fire, sabotage or other similar occurrence shall not be an event of Force Majeure.

Evaluation Procedure: For short listing of agency the following criteria shall be applied. For this purpose agency shall submit proof documents along with the tender and the agency not confirming to any of these parameters will not qualify for short listing.

a. The Tenders will be opened as per the schedule by the Director, ISEC, Bangalore, or his authorized representative in the presence of the bidders or their authorized representative who may be present at that time.

b. The Technical Bids consisting of the documents related to Eligibility criteria will be opened first. The tenders will be evaluated so as to ascertain the capability of the bidders to provide the services for the period mentioned above and also to assess whether the bidder satisfies the eligibility criteria.


c. The Financial/Price Bids of only those bidders, who have fulfilled the eligibility criteria above, will be opened and the Price Bid of the bidders who do not fulfil the eligibility criteria will not be opened and their Tender stands rejected.

d. Any claims or disputes raised by the unsuccessful bidders in respect of selection process and non-allotment of award will have no legal validity and will not be enforceable against the ISEC, Bangalore. No further correspondence will be entertained regarding the disqualification.

e. The Director, ISEC, Bangalore, reserves the right to accept or reject any / or all the tenders without assigning any reasons whatsoever. The Director, ISEC, Bangalore also reserves the right to cancel the selection process for award of the contract at any time. The decision of the Director, ISEC, Bangalore is final and binding.

16. DISCLAIMER:

a. Even though adequate care has been taken in the preparation of this Tender Schedule the Bidder should satisfy himself that the Schedule is complete in all respects.

b. Neither ISEC, Bangalore nor their employees make any representation or warranty as to the accuracy, reliability or completeness of the information in this Tender Schedule and it is not possible for the ISEC, Bangalore to consider the investment objective, financial situation and particular needs of each party who reads or uses the Tender Schedule. Certain prospective Bidders may have a better knowledge of the scope of work than others. Each prospective Bidder should conduct his own investigations and analysis and check the accuracy, reliability and completeness of the information in the Tender schedule and obtain independence advice from appropriate sources.

c. Director, ISEC, Bangalore- reserves the right to reject any or all the Bids submitted in response to this request for Proposal at any stage without assigning any reasons whatsoever.

d. Director, ISEC, Bangalore, reserves the right to change any or all of the provisions of this Request for Proposal. Such changes would be intimated to all parties procuring this Request for Proposal.


(on the official Letterhead of the firm) FINANCIAL BID

Design, Supply, Installation, Testing and Commissioning of 200KWp Roof top Model Solar Photo Voltaic Power Plant aggregated capacity with Five Years of

Comprehensive Maintenance Contract, under Net-metering scheme

The Bidder shall fill all the required columns of Financial Bid:

Sl No.

Description Total Project Cost without subsidy

Subsidy by the Govt. of India/State Govt.

Total Cost After Subsidy

A B (A-B) Tender for Design, Supply, Installation,

Testing and Commissioning of Grid Connected 200 kWp Roof top Model Solar Photo Voltaic Power Plant with Five Years of Comprehensive Maintenance Contract

Taxes & Duties, if any Total Project Cost (Rs.)

In words Rupees: _________________________________________________________

Note:-

1. In case of discrepancies between words and figures, the bid which is least of the two versions will be confirmed.

Signature of the bidder along with seal


Ref. No: ISEC, Bangalore: ..................................Dated ......................

PERFORMANCE SECURITY FORM

(To be issued by a scheduled bank, payable at a branch in Bangalore) To The Director, Institute for Social and Economic Changes, Bangalore

WHEREAS………………........................................................................ (Name of Vendor) hereinafter called “the Vendor” has undertaken, in pursuance of Contract No………............................................................................... Dated,…….(Date), to supply……………...............................called “the Contract” AND WHEREAS it has been stipulated by you in the said Contract, that the Vendor shall furnish you with a Bank guarantee by a recognized bank for the sum specified therein as security for compliance with the supplier’s performance Obligations in accordance with the Contract. WHEREAS we have agreed to give the Vendor a Guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Vendor, up to a total of Rs……………................and we undertake to pay you, upon your first written demand declaring the Vendor to be in default under Rs………. (Amount of Guarantee) as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the ……..day of ………. (Date) Place: Signature of Guarantors

Date: and Seal.


Ref. No: ISEC, Bangalore: ..................................Dated ......................

Bid Security (EMD) form ( To be issued by any Nationalized/Scheduled Bank in India and having branch in Bangalore) Whereas………………………………………..(here in after called “ the Bidder”) has submitted its bid Dated……………..(Date). For the execution of ………………….(here in after called “the Bid”) KNOW ALL MEN By these present that WE………………of …………………….having Our Registered office at ……………………………………..(hereinafter called the “Bank”) are bound unto the Institute for Social and Economic Change,. (hereinafter called “The ISEC, Bangalore”) in the sum of ………………….for which payment well and truly to be made to the said ISEC, Bangalore itself, its successors and assignees by these presents. The conditions of these obligations are: 1. If the bidder withdraws its bid during the period of bid validity or 2. If the bidder, having been notified of the acceptance of its bid by the ISEC,

Bangalore during the period of bid validity 1) Fails or refuses to execute the contract form if required; or 2) Fails or refuses to furnish the performance security, in accordance with the bid

requirement; We undertake to pay the ISEC, Bangalore up to the above amount upon receipt of its first written demand, without the ISEC, Bangalore having to substantiate its demand, provided that in its demand the ISEC, Bangalore will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including 90 days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date.

Place: Signature of the Bank

Date: and seal.


(On Rs.200/- Non-Judicial Stamped paper)

Supply Agreement form

THIS AGREEMENT made the ....... day of................. (Year). Between the Institute for Social and Economic Changes, Bangalore (hereinafter "the ISEC") of one part and............... (Name of Vendor) of................ (City and Country of Vendor) (Hereinafter "the Vendor") of the other part WHEREAS the ISEC, Bangalore is desirous that certain items as described in the bid document and briefly outlined below, should be provided by the Vendor.

Tender Ref: ISEC, Bangalore-----------------------------------------------

Brief outline of the work: Design, Supply, Installation, Testing and Commissioning of 200 kWp Roof top Model Solar Photo Voltaic Power Plant aggregated capacity with Five Years of Comprehensive Maintenance Contract under net-metering scheme

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: In this agreement words and expression shall have the same meanings as are respectively assigned to them in the bid document referred to. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.

1. bid documents 2. pre - bid conference minutes if any, 3. clarification on bid document issued if any, 4. ISEC, Bangalore notification of award.

In consideration of the payments to be made by the ISEC, Bangalore to the Vendor as hereinafter mentioned, the Vendor hereby covenants with the ISEC, Bangalore to provide the manpower on outsourcing basis, in all respects, with the provisions of the contract. The ISEC, Bangalore hereby covenants to pay the Vendor in consideration of the provision of the services , the contract price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract. Brief particulars of the items which shall be provided by the Vendor are as under:

Total Project Cost without subsidy

Subsidy by the Govt. of India/ State Govt.

Total Cost After Subsidy

Sl No Description

A B (A-B) Tender for Design, Supply, Installation,

Testing and Commissioning of Grid Connected 200 kWp Roof top Model Solar Photo Voltaic Power Plant with Five Years of Comprehensive Maintenance Contract

Total Project Cost (Rs.)


Payment terms

• 70% of the payment shall be made after completion of delivery After Commencement of and installation and commissioning of the project.

• 20% of the work payment shall be made after completion of 2 months after successful running of the project.

• Remaining 10% will be made in 5 equal instalments (i.e. 2% ) at the end of each successful running year.

In addition if the contract is cancelled, the performance security will be en-cashed and forfeited. All disputes and differences of any kind whatsoever arising out or in connection with contract, whether during or after completion of contract will be settled amicably in a spirit of co – operation and the Director ISEC, Bangalore decision shall be final on all such matters and shall be binding on the bidder. IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year above written.

Signed, and delivered by for the Vendor. Vendor’s common seal:

Signed, and delivered by For Institute for Social and Economic Changes, Bangalore ISEC, Bangalore common seal:

Place Place: Date: Date:

In the presence of:..........................


Bid letter form (Company Letter Head)

From: (Registered name and address of the bidder) To Registrar Institute for Social and Economic Changes, Bangalore Sir, Having examined the bidding documents and amendments there on, we the undersigned, offer to Design, Supply, Installation, Testing and Commissioning of 200 kWp Roof top Model Solar Photo Voltaic Power Plant aggregated capacity under Net-metering scheme with Five Years of Comprehensive Maintenance Contract, in conformity with the terms and conditions of the bidding document and amendments thereon in response to your tender call dated…1st March 2017 We undertake to provide above services, as assigned to us in conformity with the said bidding documents, for an estimated sum of Rs …………… (Total bid amount in words and figures) which may vary in accordance with the schedule of prices attached herewith and coverage options made by ISEC, Bangalore or its user organization. If our bid is accepted, we undertake to:

a. Provide services /execute the work according to the time schedule specified in the bid document,

b. Obtain the performance guarantee from a scheduled bank in accordance with bid requirements for the due performance of the contract, and

c. Agree to abide by the bid conditions, which remain binding upon us during the entire bid validity period and bid, may be accepted any time before the expiration of that period.

d. We understand that you are not bound to accept the lowest or any bid you may receive, nor to give any reason for the rejection of any bid, and that you will not defray any expenses incurred by us in bidding.

Place: Bidder’s Signature

Date: Seal.


Bidder Information

( in technical bid)

Sl No

Particulars

1 Name of the organization and Complete postal address

2 Year of establishment 3 Name & Designation of Authorized person 4 Phone No.’s 5 Fax No. 6 Email 7 Nature of the firm (Proprietary/partnership/etc…) 8 Bank Details of the Agency: Bank Name

Bank Address

Bank Account Number IFSC Code 9 PAN No. 10 TIN No. 11 Service Tax Registration No. 12 Total No. of branch offices in Karnataka 13 Bid Document Fee (Non refundable)

Amount Rs. 2000/- DD No. DD Date

Issuing Bank & Branch :

14 EMD Amount Rs.2,50,000/- DD/BG No. DD/BG Date : Issuing Bank & Branch :

15 If exempted from payment of EMD, certificate to be enclosed 16 Details of certificates enclosed.


(Company Letter Head)

IN COVER ‘A’

Forms

Turn over details of item/product – 2013-14, 2014-15 & 2015-16 Sl No Solution Amount (Rs in Lakhs)

List of Major Customers – 2015-16 Sl Customer Full Details of Supplies Turn Over (Rs. In Lakhs) No Address made


CHECK LIST

IMPORTANT:

The Bidder must ensure that the following details in the check list are furnished along with the bid document. The bidder must also carefully go through all the contents of the BID Document and any additional information/documents, required more than the items listed in the check list below, also shall have to be furnished. Non-furnishing of any required information/document as per the Tender Document will lead to rejection of the bid.(in the following order only). Sl No Particulars Yes/ No Page No.

1 Tender Document Fee of Rs.2000/- in the form of DD. 2 EMD of Rs.2,50,000/-(DD/BG) drawn from a Scheduled Bank or

exemption Certificate

3 Bidder Information Sheet 4 Tender document, duly signed and stamped in token of accepted all

the terms and conditions of the tender schedule.

5 Registration Certificate (firm registration) 6 Copy of PAN card 7 Original Manufacturer Certificate 8 Registration with MNRE 9 Certificate of the bidders turnover for the financial years 2013-14,

2014-15 and 2015-16 in rupees must be enclosed and be duly certified by firm of Chartered Accountant

10 Solar PV Module Efficiency has to be greater than 15% @STC(proof to be submitted)

11 ISO Certificate 12 Bidder should have set up at least one solar power plant of minimum

50 kWp or above capacity in the premises of any Government Building/quasi Government institution or PSU – Proof to be submitted

13 The bidder should have set up at least one roof top solar power plant of 200 Kwp or above in a Government or private building in India

14 List of present clients with contact address & telephone numbers 15 Certificate to the effect the solar PV modules are indigenously

manufactured in India

16 Site visit certification 17 Power of Attorney, wherever applicable 18 Any other information/documents that are required in the bid

document

NOTE: All pages of the bid documents must be serially numbered and signed.


SECTION - GCC

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 ‘Contract’ means the agreement entered into between the Employer and the Contractor as per the Contract Agreement signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

1.2 ‘Employer’ shall mean Institute for Social and Economic Change (ISEC) (entrusted by the Government of Karnataka (GOK) with the concurrence of Government of Government of India (GOI)) and shall include its legal representatives, successors and assigns.

1.3 ‘EPC Contractor’ or ‘Manufacturer’ shall mean the Bidder whose bid will be accepted by the Employer for the award of the Works and shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any person to whom any part of the Contract has been sublet by the Contractor with the consent in writing of the Nodal officer and will include the legal representatives, successors and permitted assigns of such person.

1.5 ‘Nodal officer’ shall mean the officer appointed in writing by the Employer to act as Nodal officer from time to time for the purpose of the Contract.

1.6 ‘Consulting Nodal officer’/’Consultant’ shall mean any firm or person duly appointed as such from time to time by the Employer.

1.7 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be provided by the Contractor under the Contract.

1.8 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the Specifications and complete erection, testing and putting into satisfactory operation including all transportation, handling, unloading and storage at the Site as defined in the Contract.

1.9 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such other schedules and drawings as may be mutually agreed upon.

1.10 ‘Site’ shall mean and include the specified building roof , into or through which the works and the related facilities are to be erected.

1.11 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions and/or deletions as may be agreed and incorporated in the Letter of Award, for the entire scope of the works.

1.12 The term ‘Equipment Portion’ of the Contract price shall mean the ex-works value of the equipment.


1.13 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including erection, testing and putting into satisfactory operation including successful completion of performance and guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.14 ‘Manufacturer’s Works’ or ‘Contractor’s Works’, shall mean the place of work used by the manufacturer, the Contractor, their collaborators/associates or Sub-Contractors for the performance of the Contract.

1.15 ‘Inspector’ shall mean the Employer or any person nominated by the Employer from time to time, to inspect the equipment; stores or Works under the Contract and/or the duly authorized representative of the Employer.

1.16 ‘Notice of Award of Contract’/’Letter of Award’/’Fax of Award’ shall mean the official notice issued by the Employer notifying the Contractor that his bid has been accepted.

1.17 ‘Date of Contract’ shall mean the date on which Notice of Award of Contract/Letter of Award has been issued.

1.18 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean calendar day or days of 24 hours each. A ‘Week’ shall mean continuous period of seven (7) days.

1.19 ‘Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as the case may be.

1.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like importance are used the approval, judgment, direction etc. is understood to be a function of the Employer/Nodal officer.

1.21 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor before the work is taken over by the Employer.

1.22 ‘Start up’ shall mean the time period required to bring the equipment covered under the Contract from an inactive condition, when construction is essentially complete, to the state ready for trial operation. The start-up period shall include preliminary inspection and check-out of equipment and supporting sub-system, initial operation of the complete equipment covered under the

Contract to obtain necessary pre-trial operation data, perform calibration and corrective action, shutdown, inspection and adjustment prior to the trial operation period.

1.23 Operation’ shall mean the integral operation of the complete equipment covered under the Contract with the sub-system and supporting equipment in service or available for service. The length of operation shall be as determined by the Nodal officer, unless otherwise specified elsewhere in the Contract.

1.24 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.


1.25 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Employer’s written acceptance of the Works performed under the Contract, after successful commissioning/completion of Performance and Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.26 ‘Commercial Operation’ shall mean the condition of operation in which the complete equipment covered under the Contract is officially declared by the Employer to be available for continuous operation at different loads up to and including rated capacity. Such declaration by the Employer, however, shall not relieve or prejudice the Contractor of any of his obligations under the Contract.

1.27 ‘Guarantee Period’/‘Maintenance Period’ shall mean the period during which the Contractor shall remain liable for repair or replacement of any defective part of the works performed under the Contract.

1.28 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man-ship which cannot be detected during inspection, testing etc, based on the technology available for carrying out such tests.

1.29 Drawing’, ‘Plans, shall mean all:

a) Drawings furnished by the Employer/Consultant as a basis of Bid/Proposals if any.

b) Supplementary drawings furnished by the Employer/Consultant to clarify and to define in greater detail the intent of the Contract if any.

c) Drawings submitted by the Contractor with his bid provided such drawings are acceptable to the Employer/Consultant.

d) Drawings furnished by the Employer/Consultant to the Contractor during the progress of the work; and

e) Nodal officering data and drawings submitted by the Contractor during the progress of the work provided such drawings are acceptable to the Officer /Employer.

1.30 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Indian Factory Act, 1948 and Rules and Regulations made there under.

c) Indian Explosives Act, 1884 and Rules and Regulations made there under.

d) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

e) A.S.M.E. Test Codes.

f) A.I.E.E. Test Codes.

g) American Society of Materials Testing Codes.

h) Standards of the Indian Standards Institution.

i) Other Internationally approved standards and/or rules and regulations touching the subject matter of the Contract.


1.31 Words imparting the singular only shall also include the plural and vice –versa where the

context so requires.

1.32 Words imparting ‘Person’ shall include firms, companies, corporations and associations or

bodies of individuals, whether incorporated or not.

1.33 Terms and expressions not herein defined shall have the same meaning as are assigned to them

in the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and

failing that in the General Clauses Act (1897) including amendments thereof, if any.

The various Acts and Regulations are normally available for sale from the following addresses:

i) Deputy Controller , Publication Department, Government of India, Civil Lines, DELHI-110 006 ii) Dept. Of Publication, (Government of India), Kitab Mahal, Unit No.21, Emporia Building,

Baba Kharak Singh Marg, NEW DELHI – 110 001 OR With leading authorized Government of Indian Book –Sellers.

1.34 In addition to the above the following definitions shall also apply:

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts of the Contract.

3.0 STANDARDS

The goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications, and, when no applicable standard is mentioned, to the authoritative standard appropriate to the goods and such standards shall be the latest issued by the concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices, correspondences, operating and maintenance instructions, drawings or any other writing shall be written in English language. The Metric System of measurement shall be used exclusively in the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following, which shall be deemed to form an integral part of the Contract:


• Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General Terms and Conditions of Contract and all other documents included under Volume- I, and the Special Conditions of Contract.

• Specifications of the equipment to be furnished and erected under the Contract as brought out in the accompanying Technical Specifications.

• Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications thereto between the Contractor and the Employer/Consultant prior to the Award of Contract except to the extent of repugnancy.

• All the materials, literature, data and information of any sort given by the Contractor along with his bid, subject to the approval of the Employer /Consultant.

• Letter of Award and any agreed variations of the conditions of the documents and special terms and conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents, the matter shall be referred to the Nodal officer whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Employer’s prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the Employer in connection therewith, to any person other than a person employed by the Contractor in the performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Employer’s prior written consent, make use of any document or information enumerated in various Contract documents except for the purpose of performing the Contract.

6.3 The Contractor shall not communicate or use in advertising, publicity, sales releases or in any other medium, photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions, quantity, quality or other information, concerning the works unless prior written permission has been obtained from the Employer.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the property of the Employer and shall be returned (in all copies) to the Employer on completion of the Contractor’s performance under the Contract if so required by the Employer.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be treated as a divisible Supply and Erection Contract.

Award shall be placed on the successful Bidder as follows:

i) First Contract: For Ex-works supply of all equipment and materials

ii) Second Contract: For providing all other services like inland transportation, insurance for delivery at site, unloading, storage, handling at site, installation, testing and commissioning including performance testing in respect of all the equipment supplied under the “First Contract” and any other services specified in the Bid Documents.


iii) Both these Contracts will contain interlinking cross-fall breach clause specifying that breach of one Contract will constitute breach of the other Contract

7.2 In case of divisible supply and erection Contract, or where the Employer hands over his equipment to the Contractor for executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to execute an Indemnity Bond in favour of the Employer in the form acceptable to the Employer for keeping the equipment in safe custody and to utilise the same exclusively for the purpose of the said Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various components only for the convenience of payment of advance under the Contract(s) and for the measurement of deviations or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Bangalore shall have exclusive jurisdiction in all matters arising under this Contract.

9.0 MANNER OF EXECUTION OF CONTRACT

9.1 The Employer, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 5 days of the acceptance of the Letter of Award, at the office of the Employer on a date and time to be mutually agreed. The Contractor shall provide for signing of the Contract, Performance Guarantee in six copies, appropriate power of attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated time, the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in six originals and the Contractor shall be provided with one signed original and the rest will be retained by the Employer.

9.4 The Contractor shall provide free of cost to the Employer all the Nodal officering data, drawings, and descriptive materials submitted with the bid, in at least six (6) copies to form a part of the Contract immediately after issue of Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Employer with at least thirty (30) true copies of agreement within thirty (30) days after the signing of the Contract.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver of such provisions, rights or options or in anyway to affect the validity of the Contract. The exercise by either party of any of its rights herein shall not preclude or prejudice either party from exercising the same or any other right it may have under the Contract.


11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to have been completed on the expiry of the guarantee period as provided for under the clause entitled ‘Guarantee’.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Employer without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the Contract. The Contractor shall so organize his resources and perform his work as to complete it not later than the date agreed to.

12.2 The Contractor shall submit a detailed PERT network/bar chart within the time frame agreed consisting of adequate number of activities covering various key phases of the work such as design, procurement, manufacturing, shipment and field erection activities within fifteen (15) days of the date of Notification of Award. This network shall also indicate the interface facilities to be provided by the Employer and the dates by which such facilities are needed. The Contractor shall discuss the network so submitted with the Employer and the agreed network shall form part of the Contract documents.

As provided in the clause of Terms of Payment in this Section, finalisation of the network/bar charts will be precondition to release of any initial advance to the Contractor. During the performance of the Contract, if in the opinion of the Nodal officer, proper progress is not maintained, suitable changes shall be made in the Contractor’s operations to ensure proper progress without any cost implication to the Employer. The interface facilities to be provided by the Employer in accordance with the agreed network shall also be reviewed while reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart monthly reports shall be submitted by the Contractor as directed by the Nodal officer.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the notification of award unless otherwise provided in the notification of award.

14.0 LIQUIDATED DAMAGES

14.1 For Equipment Portion

14.1.1 If the Contractor fails to successfully complete the commissioning within the time fixed under the Contract, the Contractor shall pay to the Employer as liquidated damages and not as penalty a sum specified for each specified period of delay. The details of such liquidated damages are brought out in the accompanying Special Conditions of Contract.

14.1.2 Equipment and materials shall be deemed to have been delivered only when all its components, parts are also delivered. If certain components are not delivered in time the equipment and materials will be considered as delayed until such time the missing parts are also delivered.


14.1.3 Total amount of liquidated damages for delay under the Contract will be subject to a maximum of 5% of the Contract price.

14.1. 4 Liquidated damages for not meeting performance guarantee during the performance and guarantee tests shall be assessed and recovered from the Contractor as detailed in Technical Specifications / Special Conditions of Contract. Such liquidated damages shall be without any limitation whatsoever and shall be in addition to damages, if any, payable under any other clause of Conditions of Contract.

15.0 GUARANTEE

15.1 The Contractor shall warrant that the equipment will be new, unused and in accordance with the Contract documents and free from defects in material and workmanship for a period of twelve (12) calendar months commencing immediately upon the satisfactory commissioning. The Contractor’s liability shall be limited to the replacement of any defective parts in the equipment of his own manufacture or those of his Sub-Contractors under normal use and arising solely from faulty design, materials and/or workmanship provided always that such defective parts are repairable at the site and are not in meantime essential in the commercial use of the equipment. Such replaced/defective parts shall be returned to the Contractor unless otherwise arranged. No repairs or replacement shall normally be carried out by the Nodal officer when the equipment is under the supervision of the Contractor’s supervisory Nodal officer.

15.2 In the event of any emergency where in the judgment of the Nodal officer, delay would cause serious loss or damages, repairs or adjustment may be made by the Nodal officer or a third party chosen by the Nodal officer without advance notice to the Contractor and the cost of such work shall be paid by the Contractor. In the event such action is taken by the Nodal officer, the Contractor will be notified promptly and he shall assist wherever possible in making necessary corrections. This shall not relieve the Contractor of his liabilities under the terms and conditions of the Contract.

15.3 If it becomes necessary for the Contractor to replace or renew any defective portions of the works the provision of this clause shall apply to portion of the works so replaced or renewed until the expiry of twelve (12) months from the date of such replacement or renewal. If any defects are not remedied within a reasonable time, the Nodal officer may proceed to do the work at the Contractor’s risk and cost but without prejudice to any other rights, which the Employer may have against the Contractor in respect of such defects.

15.4 The repaired or new parts will be furnished and erected free of cost by the Contractor. If any repair is carried out on his behalf at the site, the Contractor shall bear the cost of such repairs.

15.5 The cost of any special or general overhaul rendered necessary during the maintenance period due to defects in the equipment or defective work carried out by the Contractor, the same shall be borne by the Contractor.

15.6 The acceptance of the equipment by the Nodal officer shall in no way relieve the Contractor of his obligations under this clause

15.7 In the case of those defective parts, which are not repairable at site but are essential for the commercial operation of the equipment, the Contractor and the Nodal officer shall mutually


agree to a programme of replacement or renewal, which will minimize interruption to the maximum extent in the operation of the equipment.

15.8 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For latent defects, the Contractor’s liability as mentioned in Clauses 15.1 through 15.7 above, shall remain till the end of 5 years from the date of completion of guarantee period. In respect of goods supplied by Sub-Contractors to the Contractor, where a longer guarantee (more than 12 months) is provided by such Sub-Contractor, the Employer shall be entitled to the benefits of such longer guarantee.

15.9 The provisions contained in this clause will not be applicable:

a) If the Employer has not used the equipment according to generally approved industrial practice and in accordance with the conditions of operations specified and in accordance with operating manuals, if any.

b) In cases of normal wear and tear of the parts to be specifically mentioned by the Contractor in the offer.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the Employer or the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor for his personal income & property only.

17.0 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS

17.1 If during the performance of the Contract, the Nodal officer shall decide and inform in writing to the Contractor that the Contractor has manufactured any equipment, material or part of equipment unsound and imperfect or has furnished any equipment inferior to the quality specified, the Contractor on receiving details of such defects or deficiencies shall at his own expense within seven (7) days of his receiving the notice, or otherwise, within such time as may be reasonably necessary for making it good, proceed to alter, reconstruct or remove such works and furnish fresh equipment/materials upto the standards of the specifications. In case, the Contractor fails to do so, the Nodal officer may on giving the Contractor seven (7) days notice in writing of his intentions to do so, proceed to remove the portion of the works so complained of and at the cost of the Contractor perform all such Works or furnish all such equipment/ material provided that nothing in this clause shall be deemed to deprive the Employer of or affect any rights under the Contract which the Employer may otherwise have in respect of such defects and deficiencies.

17.2 The Contractor’s full and extreme liability under this clause shall be satisfied by the payment to the Employer of extra cost, of such replacement procured including erection as provided for in the Contract, such extra cost being the ascertained difference between the price paid by the Employer for such replacements and the Contract Price by portion for such defective equipment/materials/works and repayments of any sum paid by the Employer to the Contractor in respect of such defective equipment/material. Should the Employer not so replace the defective equipment/materials the Contractor’s extreme liability under this clause shall be limited to repayment of all sums paid by the Employer under the Contract for such defective equipment/materials.


18.0 DEFENCE OF SUITS

If any action in court is brought against the Employer or Nodal officer or an officer or agent of the Employer, for the failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things under the Contract, or for damage or injury caused by the alleged omission or negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep the Employer, and the Nodal officer and/or his representative, harmless from all losses, damages, expenses or decrees arising of such action.

19.0 LIMITATION OF LIABILITIES

The final payment by the Employer in pursuance of the Contract shall mean the release of the Contractor from all his liabilities under the Contract. Such final payment shall be made only at the end of the Guarantee/Warranty period, and till such time as the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments made under the Contract shall be treated as on-account payments.

20.0 CHECK OUT OF CONTROL SYSTEMS After completion of wiring, cabling furnished under separate specification and laid and

terminated by the Employer, the Contractor shall check out the operation of all control system for the equipment furnished and installed under these specifications and documents.

21.0 NODAL OFFICER’S DECISION

21.1 In respect of all matters which are left to the decision of the Nodal officer including the granting or with-holding of the certificates, the Nodal officer shall, if required to do so by the Contractor, give in writing a decision thereon.

21.2 If, in the opinion of the Contractor, a decision made by the Nodal officer is not in accordance with the meaning and intent of the Contract, the Contractor may file with the Nodal officer, within fifteen (15) days after receipt of the decision, a written objection to the decision. Failure to file an objection within the allotted time will be considered as an acceptance of the Nodal officer’s decision and the decision shall become final and binding.

21.3 The Nodal officer’s decision and the filing of the written objection thereto shall be a condition precedent to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of the works and the decision of the Nodal officer as rendered shall be promptly observed.

22.0 POWER TO VARY OR OMIT WORK

22.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor except as directed in writing by the Nodal officer, but the Nodal officer shall have full powers subject to the provisions hereinafter contained, from time to time during the execution of the Contract, by notice in writing to instruct the Contractor to make such variation without prejudice to the Contract. The Contractor shall carry out such variation and be bound by the same conditions as far as applicable as though the said variations occurred in


the Contract Documents. If any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his obligations or guarantees under the Contract, he shall notify the Nodal officer thereof in writing and the Nodal officer shall decide forthwith whether or not, the same shall be carried out and if the Nodal officer confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation shall be added to or deducted from the Contract Price as the case may be.

22.2 In the event of Nodal officer requiring any variation, a reasonable and proper notice shall be given to the Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials are already prepared or any design, drawings or pattern made or work done requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

22.3 In case in which the Contractor has received instructions from the Nodal officer as to the requirement of carrying out the alterations or additional or substituted work which either then or later on, will in the opinion of the Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions, advise the Nodal officer to that effect. But the Nodal officer shall not become liable for payment of any charges in respect of any such variations, unless the instructions for the performance of the same shall be confirmed in writing by the Nodal officer.

22.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the extent of any change in the price, before the Contractor proceeds with the change.

22.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision of the Nodal officer shall prevail.

22.6 Notwithstanding anything stated above in this clause, the Nodal officer shall have the full power to instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the same conditions as though the said variations occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates and the prices provided for the original quantities in the Contract.

23.0 ASSIGNMENT AND SUB-LETTING OF CONTRACT

23.1 The Contractor may, after informing the Nodal officer and getting his written approval, assign or sub-let the Contract or any part thereof other than for raw material, for minor details or for any part of the plant for which makes are identified in the Contract. Suppliers of the equipment not identified in the Contract or any change in the identified suppliers shall be subjected to approval by the Nodal officer. The experience list of equipment vendors under consideration by the Contractor for this Contract shall be furnished to the Nodal officer for approval prior to procurement of all such items/equipment. Such assignment/sub-letting shall not relieve the Contractor of any obligation, duty or responsibility under the Contract. Any assignment as above, without prior written approval of Nodal officer, shall be void.


23.2 For components/equipment procured by the Contractor for the purposes of the Contract, after obtaining the written approval of the Employer, the Contractor’s purchase specifications and enquiries shall call for quality plan to be submitted by the suppliers along with their Proposals. The quality plans called for from the Vendors shall set out, during the various stages of manufacture and installation, the quality practices and procedures followed by the Vendors’ quality control organization, the relevant reference document/standard used, acceptance level, inspection documentation raised, etc. Such quality plans of the successful vendors shall be discussed and finalized in consultation with the Nodal officer and shall form a part of the Purchase Order/Contract between the Contractor and the Vendor. Within three weeks of the release of the Purchase Orders/Contracts for such bought out items/components a copy of the same without price details but together with detailed purchase specifications, quality plans and delivery conditions shall be furnished to the Nodal officer by the Contractor.

24.0 CHANGE OF QUANTITY

24.1 During the execution of the Contract, the Employer reserves the right to increase or decrease the quantities of items under the Contract but without any change in unit price or other terms & conditions. Such variations unless otherwise specified in the accompanying Special Conditions of Contract and/or Technical Specifications, shall be subject to the specific provision for the individual items but the total variations in all such items under the Contract shall be limited to a percentage of the Contract price as specified in the Special Conditions of Contract.

24.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change in quantities as above. The base unit rates, as identified in the Contract shall however remain constant during the currency of the Contract, except as provided for in Clause 33.0 below. In case the unit rates are not available for the change in quantity, the same shall be subjected to mutual agreement.

25.0 PACKING, FORWARDING AND SHIPMENT

25.1 The Contractor, wherever applicable, shall after proper painting, pack and crate all equipment in such a manner as to protect them from deterioration and damage during rail and road transportation to the Site and storage at the Site till the time of erection. The Contractor shall be held responsible for all damages due to improper packing.

25.2 The Contractor shall notify the Employer of the date of each shipment from his works, and the expected date of arrival at the Site for the information of the Employer.

25.3 The Contractor shall also give all shipping information concerning the weight, size and content of each packing including any other information the Employer may require.

25.4 The following documents shall be sent by registered post to the Employer within three days from the date of shipment, to enable the Employer to make progressive payments to the Contractor:-

Application for payment in the standard format of the Employer (3 copies) Invoice (6 copies) Packing list (6 copies) Pre-dispatch clearance certificate, if any (3 copies) Test Certificate, wherever applicable (3 copies) Insurance Certificate (3 copies)


25.5 The Contractor shall prepare detailed packing list of all packages and containers, bundles and loose materials forming each and every consignment dispatched to Site. The Contractor shall further be responsible for making all necessary arrangements for loading, unloading and other handling right from his works up to the Site and also till the equipment is erected, tested and commissioned. He shall be solely responsible for proper storage and safe custody of all equipment.

26.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING NODAL

OFFICER

The Contractor shall agree to cooperate with the Employer’s other Contractors and Consulting Nodal officer and freely exchange with them such technical information as is necessary to obtain the most efficient and economical design and to avoid unnecessary duplication of efforts. The Nodal officer shall be provided with three copies of all correspondence addressed by the Contractor to other Contractors and Consulting Nodal officer of the Employer in respect of such exchange of technical information.

27.0 NO WAIVER OF RIGHTS

Neither the inspection by the Employer or the Nodal officer or any of their officials, employees, or agents nor any order by the Employer or the Nodal officer for payment of money or any payment for or acceptance of, the whole or any part of the Works by the Employer or the Nodal officer, nor any extension of time, nor any possession taken by the Nodal officer shall operate as a waiver of any provision of the Contract, or of any power herein reserved to the Employer or any right to damages herein provided nor shall any waiver of any breach in the Contract be held to be a waiver of any other or subsequent breach.

28.0 CERTIFICATE NOT TO AFFECT RIGHT OF EMPLOYER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Nodal officer, nor any sum paid on account by the Employer, nor any extension of time for execution of the Works granted by the Nodal officer shall affect or prejudice the rights of the Employer against the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or be interpreted as approval of the Works done or of the equipment furnished and no certificate shall create liability for the Employer to pay for alterations, amendments, variations or additional works not ordered, in writing , by the Nodal officer or discharge the liability of the Contractor for the payment of damages whether due, ascertained, or certified or not or any sum against the payment of which he is bound to indemnify the Employer, nor shall any such certificate nor the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the Employer against the Contractor.

29.0 TRAINING OF EMPLOYER’S PERSONNEL

29.1 The Contractor shall undertake to train free of cost, Nodal officering personnel selected and sent by the Employer at the works of the Contractor unless otherwise specified in the Technical Specifications. The period and the nature of training for the individual personnel shall be agreed upon mutually between the Contractor and the Employer. These Nodal officering personnel shall be given special training in the shops, where the equipment will be manufactured and/or in their Collaborator’s works and where possible, in any other plant where equipment manufactured by the Contractor or his collaborator is under installation,


operation, or testing to enable those personnel to become familiar with the equipment being furnished by the Contractor. The details of the number of persons to be trained, period of training, nature of training etc. shall be as outlined in accompanying Technical Specifications/Special Conditions of Contract.

29.2 All traveling and living expenses for the Nodal officering personnel to be trained during the total period of training will be borne by the Employer. These Nodal officering personnel, while undergoing training, shall be responsible to the Contractor for discipline.

29.3 The Employer shall not be entitled for any rebate, whatsoever, on any account in the event of his failing to avail of the training facilities, for any reason.

30.0 PROGRESS REPORTS AND PHOTOGRAPHS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost submit periodic progress reports as may be reasonably required by the Nodal officer with such materials as, charts, networks, photographs, test certificates, etc. Such progress reports shall be in the form and size as may be required by the Nodal officer and shall be submitted in at least three (3) copies.

31.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and erected by the Contractor, the Nodal officer shall issue to the Contractor a Taking Over Certificate as a proof of the final acceptance of the equipment. Such certificate shall not unreasonably be withheld nor will the Nodal officer delay the issuance thereof on account of minor omissions or defects, which do not affect the commercial operation and/or cause any serious risk to the equipment. Such certificate shall not relieve the Contractor of any of his obligations which otherwise survive, by the terms and conditions of the Contract after issue of such certificate.

32.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Employer may have paid, for which under the Contract the Contractor is liable, will be claimed by the Employer. All such claims shall be billed by the Employer to the Contractor regularly as and when they fall due. Such bills shall be supported by appropriate and certified vouchers or explanations, to enable the Contractor to properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor within the said period, the Employer may then deduct the amount, from any moneys due or becoming due by him to the Contractor under the Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

33.0 TRANSFER OF TITLE

33.1 Transfer of title in respect of equipment and materials supplied by the Contractor to the Employer pursuant to the terms of the Contract shall pass on to the Employer with negotiation of dispatch documents.

33.2 This Transfer of Title shall not be construed to mean the acceptance and the consequent “Taking Over” of equipment and materials. The Contractor shall continue to be responsible for the quality and


performance of such equipment and materials and for their compliance with the specifications until “Taking Over” and the fulfillment of guarantee provisions of this Contract.

33.3 This Transfer of Title shall not relieve the Contractor from the responsibility for all risks of loss or damage to the equipment and materials as specified under the clause entitled “Insurance” of this Section.

34.0 INSURANCE

34.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works and obligatory in terms of law to protect his interest and interests of the Employer against all perils detailed herein. The form and the limit of such insurance as defined herein together with the under-writer in each case shall be acceptable to the Employer. However, irrespective of such acceptance, the responsibility to maintain adequate insurance coverage at all time during the period of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities and obligations. The insurance covers to be taken by the Contractor shall be in the joint name of the Employer and the Contractor. The Contractor shall, however, be authorized to deal directly with Insurance Company or Companies and shall be responsible in regard to maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

34.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into satisfactory operation and all activities to be performed till the successful completion of commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be responsible for preference of all claims and make good the damages or loss by way of repairs and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the Contractor of the above responsibilities during the period of Contract. The Contractor shall provide the Employer with copy of all insurance policies and documents taken out by him in pursuance of the Contract. Such copies of documents shall be submitted to the Employer immediately after such insurance coverage. The Contractor shall also inform the Employer in writing at least sixty (60) days in advance regarding the expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as may be necessary well in time.

34.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the replacement/reinstatement cost of the equipment for all risks upto and including delivery of goods and other costs till the equipment is delivered at Site. The insurance policies to be taken should be on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of insurance cover and the amount of claim available from the underwriters, the Contractor shall be liable to make good the full replacement/rectification value of all equipment/materials and to ensure their availability as per project requirements.

34.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and will be included in Contract Price, However, the Employer may from time to time, during the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract price to the extent of reduced premium amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts on premium, which may be available for higher volume or for reason of financing arrangement of the project.


34.5 The clause entitled ‘Insurance’ under the section ECC, covers the additional insurance requirements for the portion of the works to be performed at the Site.

35.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful commissioning as defined else where in the Bid document.

36.0 DELAYS BY EMPLOYER OR HIS AUTHORISED AGENTS

36.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Employer or his authorized agents, then the Contractor shall be given due extension of time for the completion of the Works, to the extent such omission on the part of the Employer has caused delay in the Contractor’s performance of the Contract. Regarding reasonableness or otherwise of the extension of time, the decision of the Nodal officer shall be final.

36.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such delays have resulted in any increase in cost. The Employer shall examine the justification for such a request for claim and if satisfied, the extent of compensation shall be mutually agreed depending upon the circumstances at the time of such an occurrence.

37.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, wharfage and other expenses incurred due to delayed clearance of the material or any other reason shall be to the account of the Contractor.

38.0 FORCE MAJEURE

41.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Employer as the case may be, which they could not foresee or with a reasonable amount of diligence could not be foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared, priorities, guarantees, embargoes. Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing of such causes.

39.0 The Contractor or the Employer shall not be liable for delays in performing his obligations resulting from any force majeure cause as referred to and/or defined above The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though such cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

40.0 SUSPENSION OF WORK

40.1 The Employer reserves the right to suspend and reinstate execution of the whole or any part of the Works without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will be issued by the Nodal officer to the Contractor in writing. The time for completion of the works will be extended for a period equal to duration of the suspension.


40.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works will be paid by the Employer, provided such costs are substantiated to the satisfaction of the Nodal officer. The Employer shall not be responsible for any liabilities if suspension or delay is due to some default on the part of the Contractor or his Sub-Contractor.

41.0 CONTRACTOR`S DEFAULT

41.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect to comply with any reasonable order given to him, in writing by the Nodal officer in connection with the works or shall contravene the provisions of the Contract, the Employer may give notice in writing to the Contractor to make good the failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice within thirty (30) days from the date of serving the notice, then and in such case the Employer shall be at liberty to employ other workmen and forthwith execute such part of the works as the Contractor may have neglected to do or if the Employer shall think fit, without prejudice to any other right he may have under the Contract to take the work wholly or in part out of the Contractor’s hands and re-contract with any other person or persons to complete the works or any part thereof and in that event the Employer shall have free use of all Contractor’s equipment that may have been at the time on the Site in connection with the works without being responsible to the Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the same, and the Employer shall be entitled to retain and apply any balance which may otherwise be due on the Contract by him to the Contractor, or such part thereof as may be necessary, to the payment of the cost of executing the said part of the Works or of completing the Works as the case may be. If the cost of completing of works or executing part thereof as aforesaid shall exceed the balance due to the Contractor shall pay such excess. Such payment of excess amount shall be independent of the liquidated damages for delay, which the Contractor shall have to pay if the completion of works is delayed.

41.2 In addition, such action by the Employer as aforesaid shall not relieve the Contractor of his liability to pay liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

41.3 Such action by the Employer as aforesaid the termination of the Contract under this clause shall not entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period of the Contract including guarantee period.

42.0 TERMINATION OF CONTRACT ON EMPLOYER`S INITIATIVE

42.1 The Employer reserves the right to terminate the Contract either in part or in full due to reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The Employer shall in such an event give fifteen (15) days notice in writing to the Contractor of his decision to do so.

42.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are related to the work terminated and terms satisfactory to the Employer, stop all further sub-contracting or purchasing activity related to the work terminated, and assist Employer in maintenance, protection, and disposition of the works acquired under the Contract by the Employer. In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the time of termination.


42.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the Contractor is a partnership concern and one of the partners dies then unless the Employer is satisfied that the legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the case of partnership, the surviving partners, are capable of carrying out and completing the Contract the Employer shall be entitled to cancel the Contract as to its incomplete part without being in any way liable to payment of any compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of the Contract. The decision of the Employer that the legal representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the parties. In the event of such cancellation the Employer shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

43.0 FRUSTRATION OF CONTRACT

43.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

43.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of willful or flagrant breach by the Employer) and/or Contractor then the works under the Contract shall be suspended. Furthermore, if the Employer is unable to make satisfactory alternative arrangements for financing to the Contractor in accordance with the terms of the Contract within three months of the event, the parties hereto shall be relieved from carrying out further obligations under the Contract treating it as frustration of the Contract.

43.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive at reasonable settlement on all issues including amounts due to either party for the work already done on “Quantum merit” basis, which shall be determined by mutual agreement between the parties.

44.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in relation to the obtaining or to the execution of this or any other Contract with the Employer, shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation of this and all other Contracts and also to payment of any loss or damage to the Employer resulting from any cancellation. The Employer shall then be entitled to deduct the amount so payable from any monies otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

45.0 SETTLEMENT OF DISPUTES

45.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be settled amicably between the parties.

45.2 If any dispute or difference of any kind, whatsoever, shall arise between the Employer and the Contractor, arising out of the Contract for the performance of the Works whether during the progress


of the Works or after its completion or whether before or after the termination, abandonment or breach of the Contract, it shall, in the first place, be referred to and settled by the Nodal officer, who, within a period of thirty (30) days after being requested by either party to do so, shall give written notice of his decision to the Employer and the Contractor.

45.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding upon the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who shall proceed with the Works with all due diligence, whether he or the Employer requires arbitration as hereinafter provided or not.

45.4 If after the Nodal officer has given written notice of his decision to the parties, no claim to arbitration has been communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision shall become final and binding on the parties.

45.5 In the event of the Nodal officer failing to notify his decision as aforesaid within thirty (30) days after being requested as aforesaid, or in the event of either the Employer or the Contractor being dissatisfied with any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days, as the case may be, either party may require that the matters in dispute be referred to arbitration as hereinafter provided.

46.0 ARBITRATION

46.1 All disputes or differences in respect of which the decision, if any, of the Nodal officer has not become final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

46.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the Contractor and the Employer and the third to be appointed as an umpire by both the arbitrators in accordance with the Indian Arbitration Act. If either of the parties fails to appoint its arbitrator within sixty (60) days after receipt of a notice from the other party invoking the Arbitration clause, the arbitrator appointed by the party invoking the arbitration clause shall become the sole arbitrator to conduct the arbitration.

46.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act, 1940 or any statutory modification thereof. The venue of arbitration shall be Mysore.

46.2 The decision of the majority of the arbitrators shall be final and binding upon the parties. The arbitrators may, from time to time with the consent of all the parties enlarge the time for making the award. In the event of any of the aforesaid arbitrators dying, neglecting, resigning or being unable to act for any reason, it will be lawful for the party concerned to nominate another arbitrator in place of the outgoing arbitrator.

46.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction, certification or valuation of the Nodal officer in accordance with the Contract, and either party shall be limited in the proceedings before such arbitrators to the evidence or arguments put before the Nodal officer for the purpose of obtaining the said decision.

46.4 No decision given by the Nodal officer in accordance with the foregoing provisions shall disqualify him as being called as a witness or giving evidence before the arbitrators on any matter whatsoever relevant to the dispute or difference referred to the arbitrators as aforesaid.

46.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out their respective obligations under the Contract.


47.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every six months, a statement covering payments claimed and the payments received vis-à-vis the works executed, for reconciliation of accounts with the Employer. The Contractor shall also prepare and submit a detailed account of Employer Issue materials received and utilized by him for reconciliation purpose in a format to be discussed & finalized with the Employer before the award of Contract.


SECTION-ECC

ERRECTION CONDITIONS OF CONTRACT 1.0 GENERAL 1.1 The following shall supplement the conditions already contained in other parts of these

specifications and document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, in addition to a Project Coordinator, nominate

another responsible officer as his representative at Site suitably designated for the purpose of overall responsibility and coordination of the works to be performed at Site. Such person shall function from the Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES 2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his field activities. He shall also comply with the Minimum Wages

Act, 1948 and the Payment of Wages Act (both of the Government of India & GOK) and the rules made there under in respect of any employee or workman employed or engaged by him or his Sub-Contractor.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall be to the account of the Contractor. However, any registration,statutory inspection fees lawfully payable under any statutory laws and its amendments from time to time during erection in respect of the equipment ultimately to be owned by the Employer, shall be to the account of the Employer. Should any such inspection or registration need to be re-arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such inspection and/or registration shall be borne by the Contractor.

3.0 EMPLOYER'S LIEN ON EQUIPMENT

The Employer shall have lien on all equipment including those of the Contractor brought to the Site for the purpose of erection, testing and commissioning of the equipment to be supplied & erected under the Contract. The Employer shall continue to hold the lien on all such equipment throughout the period of Contract. No material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-Contractors without the prior written approval of the Nodal officer.

4.0 INSPECTION, TESTING AND INSPECTION CERTIFICATES The provisions of the clause entitled Inspection, Testing and Inspection Certificates under

Technical Specifications; shall also be applicable to the erection portion of the Works. The Nodal officer shall have the right to re-inspect, any equipment though previously inspected and approved by him at the Contractor's works, before and after the same are erected at Site. If by the above inspection, the Nodal officer rejects any equipment, the Contractor shall make good for such rejections either by replacement or modifications/repairs as may be necessary to the satisfaction of the Nodal officer. Such replacement will also include the replacements or re-execution of such of those works of other Contactors and/or agencies, which might have got damaged or affected by the replacements or re-work done to the Contractor's work.

5.0 ACCESS TO SITE AND WORKS ON SITE 5.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Institutes

in reasonable time.


5.2 The Institutes shall have the necessary foundations to be provided by him ready, as per the agreed

schedule for the execution of the individual phases of works. 5.3 The works so far as it is carried out on the Institutes premises, shall be carried out at such time as

the Institutes may approve and the Institutes shall give the Contractor reasonable facilities for carrying out the works.

5.4 In the execution of the works, no person other than the Contractor or his duly appointed

representative, and workmen, shall be allowed to do work on the Site, except by the special permission, in writing of the Nodal officer or his representative.

6.0 CO-OPERATION WITH OTHER CONTRACTORS 6.1 The Nodal officer shall be notified promptly by the Contractor of any defects in the other

Contractor's works that could affect the Contractor's Works. The Nodal officer shall determine the corrective measures, if any, required to rectify this situation after inspection of the works and such decision by the Nodal officer shall be binding on the Contractor.

7.0 DISCIPLINE OF WORKMEN The Contractor shall adhere to the disciplinary procedure set by the Nodal officer in respect of his

employees and workmen at Site. The Nodal officer shall be at liberty to object to the presence of any representative or employee of the Contractor at the Site, if in the opinion of the Nodal officer such employee has misconducted himself or is incompetent or negligent or otherwise undesirable and then the Contractor shall remove such a person objected to and provide in his place a competent replacement.

8.0 CONTRACTOR'S FIELD OPERATION 8.1 The Contractor shall keep the Nodal officer informed in advance regarding his field activity plans

and schedules for carrying-out each part of the works. Any review of such plan or schedule or method of work by the Nodal officer shall not relieve the Contractor of any of his responsibilities towards the field activities. Such reviews shall also not be considered as an assumption of any risk or liability by the Nodal officer or the Employer or any of his representatives and no claim of the Contractor will be entertained because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy and efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his SubContractor and all the properties under his custody during the performance of the work. This requirement shall apply continuously till the completion of the Contract and shall not be limited to normal working hours. The construction review by the Nodal officer is not intended to include review of Contractor's safety measure's in, on or near the Work-Site, and their adequacy or otherwise.

9.0 PHOTOGRAPHS AND PROGRESS REPORT 9.1 The Contractor shall furnish three (3) prints each to the Nodal officer of progress photographs of

the work done at Site. Photographs shall be taken as and when indicated by the Nodal officer


or his representative. Photographs shall be adequate in size and number to indicate various stages of erection. Each photograph shall contain the date, the name of the Contractor and the title of the photograph.

9.2 The above photographs shall accompany the weekly progress report detailing out the progress

achieved on all erection activities as compared to the schedules. The report shall also indicate the reasons for the variance between the scheduled and actual progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT 10.1 The Contractor shall submit to the Nodal officer, on the first day of every week , a man hours

schedule for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

10.2 The Contractor shall also submit to the Nodal officer, on the first day of every month, a man-

power report of the previous month detailing the number of persons scheduled to have been employed and actually employed, skill-wise and the areas of employment of such labour.

11.0 PROTECTION OF WORK The Contractor shall have total responsibility for protecting his works till it is finally taken over

by the Nodal officer. No claim will be entertained by the Employer or by the Nodal officer for any damage or loss to the Contractor's works and the Contractor shall be responsible for complete restoration of the damaged works to original conditions to comply with the specification and drawings, should any such damage to the Contractor's works occur because of any other party not being under his supervision or control. The Contractor shall make his claim directly with the party concerned. If disagreement or conflict or dispute develops between the Contractor and the other party or parties concerned regarding the responsibility for damage to the Contractor's works, the same shall be resolved as per the provisions of the Clause 7.0 above entitled "Cooperation with other Contractors". The Contractor shall not cause any delay in the repair of such damaged works because of any delay in the resolution of such dispute. The Contractor shall proceed to repair the Work immediately and no cause thereof will be assigned pending resolution of such disputes.

12.0 EMPLOYMENT OF LABOUR 12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No female labour shall be employed after darkness. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of all necessary transport to and from Site, lodging

allowances and other payments to the Contractor's employees shall be the sole responsibility of the Contractor.

12.3 The hours of work on the Site shall be decided by the Employer and the Contractor shall adhere

to it. Working hours will normally be eight (8) hours per day-Monday through Saturday. 12.4 The Contractor's employees shall wear identification badges while on work at Site.


12.5 In case the Employer becomes liable to pay any wages or dues to Labour or any Government agency under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation Abolition Act or any other law due to act of omission of the Contractor, the Employer may make such payment and shall recover the same from the Contractor's bills.

13.0 FACILITIES TO BE PROVIDED BY THE EMPLOYER 13.1 Space Building and infrastructure a) The Nodal officer shall at his discretion and for the duration of execution of the Contract

make adequate roof top available at site, land for construction of Contractor’s field office, workshop, stores, magazines for explosives in isolated locations, assembling yard, etc. required for execution of the Contract. Any construction of temporary roads, offices, workshop, etc. as per plan approved by the Nodal officer shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the building/room duly cleaned to the

principal of institute and will be informed to Nodal officer. Until and unless the Contractor has handed over the completely established room allotted to him for the above purpose, the payment of his final bill shall not be made.

13.2 Electricity: Power supply: Where power supply is available with the Employer for construction purpose the same will be

provided at the job site at one point of the distribution system as may be decided by Nodal officer free to charge for consumption in works. Electricity furnished will be 440 volts, 3 phases, 50 cycles and 230 volts, 1 phase, 50 cycles. Contractor shall provided and install all necessary transformers, switchgears, wiring fixtures, bulbs and other temporary equipment for further distribution and utilization of energy for power and lighting and shall remove the same on completion of the work. Should, however, the supply may be withdrawn if the power is used for purpose other than for the work of the project and the Contractor shall not be entitled to any claim whatsoever on account of any such action taken by the Nodal officer.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR 14.1 Tools, tackles and scaffoldings The Contractor shall provide all the construction equipment; tools, tackles and scaffoldings

required for pre-assembly, erection, testing and commissioning of the equipment covered under the Contract. He shall submit a list of all such materials to the Nodal officer before the commencement of pre-assembly at Site. These tools and tackles shall not be removed from the Site without the written permission of the Nodal officer.

14.2 Communication


The Employer will extend the telephone and telex facilities, if available at Site, for purposes of Contract. The Contractor shall be charged at actual for such facilities.

14.3 First-aid 14.3.1 The Contractor shall provide necessary first-aid facilities for all his employees, representatives

and workmen working at the Site. Enough number of Contractor's personnels shall be trained in administering first-aid.

14.3.2 The Employer will provide the Contractor, in case of any emergency, the services of an

ambulance for transportation to the nearest hospital. 14.4 Cleanliness 14.4.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and free

from rubbish, debris etc. during the period of Contract. The Contractor shall employ enough number of special personnel to thoroughly clean his work-area at least once in a day. All such rubbish and scrap material shall be stacked or disposed off in a place to be identified by the institute authorities/ Nodal officer. Materials and stores shall be so arranged to permit easy cleaning of the area.

15.0 LINES AND GRADES All the works shall be performed to the lines, grades and elevations indicated on the

drawings. The Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control points will be established and marked by the Nodal officer at site at suitable points. These points shall be used as datum for the works under the Contract. The Contractor shall inform the Nodal officer well in advance of the times and places at which he wishes to do work in the area allotted to him so that suitable datum points may be established and checked by the Nodal officer to enable the Contractor to proceed with his works. Any work done without being properly located may be removed and/or dismantled by the Nodal officer at Contractor's expense.

16.0 FIRE PROTECTION 16.1 The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable materials shall be stored away from the construction and equipment and materials storage areas in safe containers. Untreated materials shall not at all be used at Site for any other purpose unless otherwise specified. If any such materials are received with the equipment at the Site, the same shall be removed and replaced with acceptable materials before moving into the construction' or storage area.

16.2 Similarly, corrugated paper fabricated cartons etc. will not be permitted in the construction area

either storage or for handling of materials. All such materials used shall be of waterproof and flame resistant type. All other materials such as working drawings, plans etc., which are combustible but are essential for the works to be executed shall be protected against combustion resulting from welding sparks, cutting flames and other similar fire sources.


16.3 All the Contractor's supervisory personnel and sufficient number of workers shall be trained for

fire fighting and shall be assigned specific fire protection duties. Enough of such trained personnel must be available at the Site during the entire period of the Contract.

16.4 The Contractor shall provide enough fire protection equipment of the types and numbers for the

warehouses, office, temporary structures, labour colony area etc. Access to such fire protection equipment shall be easy and kept open at all times.

17.0 SECURITY

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements including employment of security personnel to ensure the protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss. All materials of the Contractor shall enter and leave the project site only with the written permission of the principal of the institute / Nodal officer in the prescribed manner.

18.0 CONTRACTOR'S AREA LIMITS The Nodal officer will mark-out the boundary limits of access roads, parking spaces, storage

and construction areas for the Contractor and the Contractor shall not trespass the areas not so marked .out for him. The Contractor shall be responsible to ensure none of his personnel move out of the areas marked out for his operations. In case of such a need for the Contractor's personnel to work out of the areas marked out for him, the same shall be done only with the written permission of the Nodal officer.

19.0 CONTRACTOR'S CO-OPERATION WITH THE EMPLOYER In case where the performance of the erection work by the Contractor affects the operation of

the system facilities of the institute , such erection work of the Contractor shall be scheduled to be performed only in the manner stipulated by the Nodal officer and the same shall be acceptable at all times to the Contractor. The Nodal officer may impose such restrictions on the facilities provided to the Contractor such as electricity, water, etc. as he may think fit in the interest of the institute and the Contractor shall strictly adhere to such restrictions and co-operate with the Nodal officer. It will be the responsibility of the Contractor to provide all necessary temporary instrumentation and other measuring devices required during start-up and operation of the equipment systems, which are erected by him.

21.0 MATERIALS HANDLING AND STORAGE 21.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor. . 21.2 Contractor shall be responsible for examining all the shipment and notify the Nodal officer

immediately of any damages, storage, discrepancy etc, for the purpose of Nodal officer's information only. The Contractor shall submit to the Nodal officer every week a report detailing all the receipts during the week. However, the Contractor shall be solely responsible for any shortages or damages in transit, handling and/ or in storage and erection of the equipment at


Site. Any demurrage" wharfage and other such charges claimed by the transporters, railways etc, shall be to the account of the Contractor.

21.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all

equipment received by him for the purpose of erection and keep such record open for the inspection of the Nodal officer in-charge.

21.4 All equipment shall be handled very carefully to prevent any damage or loss. No bare wire

ropes, slings, etc. shall be used for unloading and/or handling of the equipment without the specific written permission of the Nodal officer. The equipment stored shall be properly protected to prevent damage either to the equipment or to the floor where they are stored. The equipment from the store shall be moved to the actual location at the appropriate time so as to avoid damage of such equipment at Site.

21.5 All electrical panels, control panels and such other devices shall be properly dried by heating

before they are installed and energize and other exposed parts shall be protected against moisture ingress and corrosion during storage and periodically inspected.

21.6 The Contractor shall ensure that all the packing materials and protection devices, used for

various equipment during transit and storage, are removed before the equipment are installed. 21.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by storage.

21.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof

and flame proof covering material wherever applicable. 21.9 If the materials belonging to the Contractor are stored in areas other than those earmarked

for him, the Nodal officer will have the right to get it moved to the area earmarked for the Contractor at the Contractor's cost.

21.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all

equipment, which require indoor storage. Normally all the electrical equipment such as panels MCCB’s and other consumables. shall be stored in the closed storage space. The Nodal officer, in addition, may direct the Contractor to move certain other materials, which in his opinion will require indoor storage, to indoor storage areas, which the Contractor shall strictly comply with.

22.0 CONSTRUCTION MANAGEMENT 22.1 The field activities of the Contractors working at Site, will be coordinated by the Nodal officer

and the Nodal officer's decision shall be final in resolving any disputes or conflicts between the Contractor and institute officials regarding scheduling and coordination of work. Such decision by the Nodal officer shall not be a cause for extra compensation or extension of time for the Contractor.

22.2 The Nodal officer shall hold weekly meetings of the Contractor at a time and place to be

designated by the Nodal officer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the decision of the Nodal officer and shall strictly adhere to


those decisions in performing his works. In addition to the above weekly meeting, the Nodal officer may call for other meetings either with Contractor or with selected number of Contractor and in such a case the Contractor if called, will also attend such meetings.

22.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of

his works in accordance with the specified construction schedule. If at any time, the Contractor is falling behind the schedule, he shall take necessary action to make good for such delays by increasing his work force or by working overtime or otherwise accelerate the progress of the work to comply with the schedule and shall communicate such actions in writing to the Nodal officer, satisfying that his action will compensate for the delay. The Contractor shall not be allowed any extra compensation for such action.

22.4 The Nodal officer shall, however, not be responsible for provision of additional labour and/or

materials or supply or any other services to the Contractor except for the coordination work between various Contractors as set out earlier.

24.0 CONTRACTOR'S MATERIALS BROUGHT ON TO SITE 24.1 The Contractor shall bring to Site all equipment, components, parts, materials, including

construction equipment, tools and tackles for the purpose of the works under intimation to the Nodal officer. All such goods shall, from the time of their being brought vest in the institute , but may be used for the purpose of the works only and shall not on any account be removed or taken away by the Contractor without the written permission of the Nodal officer. The Contractor shall nevertheless be solely liable and responsible for any loss or destruction thereof and damage thereto.

24.2 The Employer shall have a lien on such goods for any sum or sums which may at any time be

due or owing to him by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days notice in writing of his intention to do so, the Employer shall be at liberty to sell and dispose off any such goods, in such manner as he shall think fit including public auction or private treaty and to apply the proceeds in or towards the satisfaction of such sum or sums due as aforesaid.

24.3 After the completion of the Works, the Contractor shall remove from the Site under the direction

of the Nodal officer the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the written permission of the Nodal officer. If the Contractor fails to remove such materials, within fifteen (15) days of issue of a notice by the Nodal officer to do so then the Nodal officer shall have the liberty to dispose off such materials as detailed and credit the proceeds thereto to the account of the Contractor.

25.0 PROTECTION OF PROPERTY AND CONTRACTOR'S LIABILITY 25.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also

be responsible for protection of all persons including members of public and employees of the Employer and all public and private property including structures, building, other plants and equipment and utility either above or below the ground.

25.2 The Contractor will ensure provision of necessary safety equipment such as barriers, signboards,

warning lights and alarms, etc. to provide adequate protections to persons and property. The Contractor shall be responsible to give reasonable notice to the Nodal officer and the Employer


of public or private property and utilities when such property and utilities are likely to get damaged or injured during the performance of his works and shall make all necessary arrangements with such Employers, related to removal and/ or replacement or protection of such property and utilities.

26.0 PAINTING All exposed metal parts of the equipment including piping, structures, railing etc. wherever

applicable, after installation unless otherwise surface protected, shall be first painted with at least one coat of suitable primer which matches the shop primer paint used, after thoroughly cleaning all such parts of all dirt, rust, scales, grease, oil and other foreign materials by wire brushing, scraping or sand blasting and the same being inspected and approved by the Nodal officer for painting. Afterwards, the above parts shall be finished painted with two coats of allowed resin machinery enamel paints. The quality of the finish paint shall be as per the standards of ISI or equivalent and shall be of the colour as approved by the Nodal officer.

27.0 INSURANCE 27.1 In addition to the conditions covered under the Clause entitled 'Insurance' in General Terms and

Conditions of the Contract, the following provisions will also apply to the portion of works to be done beyond the Contractor's own or his Sub-Contractor's manufacturing Works.

27.2 Workmen's Compensation Insurance This insurance shall protect the Contractor against all claims applicable under the Workmen's

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against claims for injury, disability, disease or death of his or his Sub-Contractor's employee, which for any reason are not covered under the Workmen's Compensation Act, 1948. The liabilities shall not be less than:

Workmen's Compensation : As per statutory Provisions Employee's liability : As per statutory Provisions

27.3 Comprehensive Automobile Insurance

This insurance shall be in such a form to protect the Contractor against all claims for injuries, disability, disease and death to members of public including the Employer's men and damage to the property of others arising from the use of motor vehicles during, on or off the Site operations, irrespective of the Employership of such vehicles. The liability covered shall be as per the labour law of GoI/ GoK.

27.4 Comprehensive General Liability Insurance 27.4.1 The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of omission on the part of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion. This insurance shall also cover all the liabilities of the Contractor arising out of the Clause entitled 'Defence of Suits' under General Terms and Conditions of Contract.

27.4.2 The hazards to be covered will pertain to all the works and areas where the Contractor and his

employees have to perform work pursuant to the Contract.


27.4.3 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

28.0 UNFAVOURABLE WORKING CONDITIONS The Contractor shall confine all his field operations to those works, which can be performed

without subjecting the equipment and materials to adverse effects during inclement weather conditions, like monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall be performed by the Contractor under conditions, which might adversely affect the quality and efficiency thereof, unless special precautions or measures are taken by the Contractor in a proper and satisfactory manner in the performance of such Works and with the concurrence of the Nodal officer. Such unfavorable construction conditions will in no way relieve the Contractor of his responsibility to perform the Works as per the schedule.

29.0 WORK & SAFETY REGULATIONS 29.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to the Employer or to others, working at the Site. The Contractor shall also be responsible for provision of all safety notices and safety equipment required both by the relevant legislations and the Nodal officer, as he may deem necessary.

29.2 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipment shall be strictly operated and maintained by the Contractor in accordance with manufacturer's Operation Manual and safety instructions and as per Guidelines/rules of the Employer in this regard.

29.3 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Employer or other Contractors under any circumstances, whatsoever, unless expressly permitted in writing by the Employer to handle such fuses, wiring or electrical equipment

29.4 Before the Contractor connects any electrical appliances to any plug or socket belonging to the Employer, he shall: a) Satisfy the Nodal officer that the appliance is in good working condition; b) Inform the Nodal officer of the maximum current rating, voltage and phases of the

appliances; c) Obtain permission of the Nodal officer detailing the sockets to which the appliances may be

connected. 29.5 The Nodal officer will not grant permission to connect until he is satisfied that; a) The appliance is in good condition and is fitted with suitable plug;

b) The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an earthed metal sheath surrounding the cores.


29.6 No electric cable in use by the Contractor/Employer will be disturbed without prior permission.

No weight of any description will be imposed on any cable and no ladder or similar equipment will rest against or attached to it.

29.7 No repair work shall be carried out on any live equipment. The equipment must be declared safe

by the Nodal officer and a permit to work shall be issued by the Nodal officer before any repair work is carried out by the Contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will have to he provided by the Contractor to electricians / workmen/ officers.

29.8 The Contractors shall employ necessary number of qualified, full time electricians/electrical

supervisors to maintain his temporary electrical installation. 29.9 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to the Nodal officer in prescribed form and also to all the authorities envisaged under the applicable laws.

29.10 The Nodal officer shall have the right at his sole discretion to stop the work, if in his opinion

the work is being carried out in such a way that it may cause accidents and endanger the safety of the persons and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards and possible injury/accident and he shall comply to remove shortcomings promptly. The Contractor after stopping the specific work can, if felt necessary, appeal' against the order of stoppage of work to the Nodal officer within 3 days of such stoppage of work and decision of the Nodal officer in this respect shall be conclusive and binding on the Contractor.

20.11 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons as provided in clause 31.18 above and the period of such stoppage of work will not be taken as an extension of time for completion of work and will not be the ground for waiver of levy of liquidated damages.

29.12 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety Rules which would generally include but not limited to following: Safety Rules a) Each employee shall be provided with initial indoctrination regarding safety by the

Contractor, so as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Under no circumstances shall an employee hurry or take unnecessary chance when working

under hazardous conditions.

d) Employees must not leave naked fires unattended. Smoking is strictly prohibited and adequate fire-fighting equipment shall be provided at crucial location.


e) Employees under the influence of any intoxicating beverage, even to the slightest degree

shall not be permitted to remain at work.

f) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the injured.

29.13 The Contractor shall follow and comply with the Employer's Safety Rules, relevant provisions

of applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement and Employer's Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory provisions are more stringent.

29.14 If the Contractor fails in providing safe working environment as per Employer's Safety Rules

or continues the work even after being instructed to stop work by the Nodal officer as provided in clause 31.18 above, the Contractor shall promptly pay to the Employer, on demand by the Employer, compensation at the rate of Rs. 5,000/- per day of part thereof till the instructions are complied with and so certified by the Nodal officer. However, in case of accident taking place, causing injury to any individual, the provisions contained in clause 31.23 shall also apply in addition to compensation mentioned in this clause.

29.15 If the Contractor does not take all safety precautions and/or fails to comply with the Safety

Rules as prescribed by the Employer or under the applicable law for the safety of the equipment and plant and for the safety of personnel and the Contractor does not prevent hazardous conditions which cause injury to his own employees or employees of other Contractors or Employer's employees or any other person who are at Site or adjacent thereto, the Contractor shall be responsible for payment of compensation to the Employer as per the government rules.

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation

Act. The compensation mentioned above shall be in addition to the compensation payable to the workmen/employees under the relevant provisions of the Workmen's Compensation Act and rules framed there under or any other applicable laws as applicable from time to time. In case the Employer is made to pay such compensation then the Contractor is liable to reimburse the Employer such amount in addition to the compensation.

29.16 If the Contractor observes all the Safety Rules and Codes, Statutory Laws and Rules during the

currency of Contract awarded by the Employer and no accident occurs then the Employer may consider the performance of the Contractor and award suitable 'ACCIDENT FREE SAFETY MERITORIOUS AWARD' as per scheme as may be announced separately from time to time.

30.0 CODE REQUIREMENTS The erection requirements and procedures to be followed during the installation of the

equipment shall be in accordance with the relevant Codes and accepted good nodal officering practice, the Nodal officer's drawings and other applicable Indian recognized codes and laws and regulation of the Government of India.