tender notice (technical bid) for - bank of · pdf file · 2014-01-16tender notice...

TENDER NOTICE

(TECHNICAL BID)

FOR

EMPANELMENT & TENDER FOR SUPPLY AND INSTALLATION OF

FIRE EXTINGUISHERS IN NEW BRANCHES OF

BANK OF BARODA, EASTERN ZONE ON NEED BASIS

&

RIFILL & ANNUAL MAINTENANCE CONTRACT OF EXISTING

FIRE EXTINGUISHERS AT BRANCHES/OFFICES OF

BANK OF BARODA, EASTERN ZONE

IN

WEST BENGAL, SKM & ANDAMAN ISLANDS

&

NORTH EAST REGION,GUWAHATI

Bank of Baroda

Zonal Office, Eastern Zone,

Plot No.38/2, Block-GN

Sector –V, Salt Lake City

Kolkata-700091

Tel : 91 33 23401602

PPPaaagggeee 222 ooofff 222999

1. EMPANELMENT & TENDER FOR SUPPLY AND INSTALLATION OF FIRE

EXTINGUISHERS AT DIFFERENT BRANCHES IN THE STATE OF WEST BENGAL,

SIKKIM, ANDAMAN & NICOBAR ISLANDS, ASSAM,

MEGHALAYA,MANIPUR,MIZORAM,TRIPURA, ARUNACHAL PRADESH &

NAGALAND)

2. RIFILL & ANNUAL MAINTENANCE CONTRACT OF EXISTING FIRE

EXTINGUISHERS AT BRANCHES/OFFICES OF BANK OF BARODA, EASTERN

ZONE IN THE STATE OF WEST BENGAL, SIKKIM, ANDAMAN & NICOBAR

ISLANDS, ASSAM, MEGHALAYA,MANIPUR,MIZORAM,TRIPURA, ARUNACHAL

PRADESH & NAGALAND)

Bank Of Baroda invites sealed offers in two bid system from firms for empanelment & Tender

for supplying and annual maintaining of FIRE EXTINGUSHERs on need basis only for a

period of One Year from the date of issue of acceptance letter by the Bank. Those

Vendors/ firms having their own Offices in Kolkata, Siliguri (West Bengal), Sikkim,

Guwahati (for Assam and Adjoining Areas) need only apply for empanelment for supply,

installation, commissioning, testing and maintaining of Fire Extinguishers at different branches

in the State of West Bengal, Sikkim, Andaman & Nicobar Islands ASSAM,

MEGHALAYA,MANIPUR,MIZORAM,TRIPURA, ARUNACHAL PRADESH & NAGALAND).

Vendors catering only for Assam & other North Eastern states, having their office at Guwahati and adjoining areas

may submit separate Empanelment & Tender Document along with Bill of Quantity and the Bank will at its

discretion may consider such NORTHERAST specific EMPANELMENT & TENDER DOCUMENT and BOQ as

per Bank’s & CVC guidelines for empanelment for supply, installation, and AMC of Fire Extinguishers. The

vendors must in the Technical & Financial Bid clearly mark ” EMPANELMENT & TENDER FOR FIRE

EXTINGUISHERS FOR NORTHEASTERN STATES ONLY”, such tender will not be considered for the

state of West Bengal, Sikkim and ANI centres.

For complete details, formats and terms & conditions of tender please log on to Bank’s website

www.bankofbaroda.com/tenders.asp. Tender Forms can also be obtained from Chief Manager

(Security) at the above address on payment of Rs.500- (Non-Refundable) by way of Demand Draft / Pay

Order favoring Bank of Baroda payable at Kolkata. However, Tender Form downloaded from website

shall accompany the Pay Order / Demand Draft for Rs. 500/-along with the Technical Offer.

Date of commencement of issue of Tender Forms : 18th

Jan 2014

Last date for submission of Tender Forms : 07th

Feb 2014 up to 1500 Hours

Opening of Tender Forms (Technical Offer) : 07th

Feb, 2014, at 1500 Hours.

Opening of Tender Forms (Financial Bids) : 07th

Feb,2014 at 1530 Hours

Offers from firms not having their own offices / Authorised Dealers in the State of West Bengal, (for the

State of West Bengal, Sikkim & Andamans) and Assam (For North Eastern States)/or Adjoining Areas

will not be considered. The Bank reserves the right to reject any/all applications without assigning any

reason whatsoever. Original Manufacturers of Fire Extinguishers / Firms having the OEM‟s

Certificate undertaking on behalf of the Firm that the OEM will be responsible for supply/ refill of

the fire extinguishers / supply of spares during the warranty, need only apply. The Fire

extinguishers should comply to the latest BIS CODE; IS-15683:2006.

For Refilling and for Annual Maintenance Contract of existing Fire Extinguishers the vendors

must submit Empanelment / Tender Document along with the Bill of Quantity (BOQ) separately

in Envelope No 3.


Those applying for the Empanelment & Tender for supply and installation of New Fire

Extinguisher must also apply separately for the Annual Maintenance Contract of Existing Fire

Extinguishers.

Only those bidders are allowed to participate in the empanelment / tender, who have purchased the

document/ from Security Department, Bank of Baroda, Zonal Office, Eastern Zone, Baroda Towers, Plot

No. 38/2, GN-Block, Salt Lake City, Kolkata / who have downloaded the documents from Bank of

Baroda website and submitted a banker cheque or a demand draft of Rs.500/- (non-refundable) in favour

of Bank of Baroda, payable at Kolkata towards the cost of Bid Document during submission of the bid

document


Annexure-I

PRE BID QUALIFICATION DETAILS

SUPPLIER PROFILE

1. Name of the Organization and Address:

2. Year of Establishment:

3. Status of the firm:

(Whether Pvt. Ltd. company / Pubic Ltd. company/ Partnership Firm / Proprietorship Firm)

4. Name of the Chairman/Managing Director/CEO/Country Head (as the case may be):

5. Whether registered with the Registrar of Companies/Registrar of Firms in India. If so, mention

number and date and enclose Registration Certificate copy.

6. (a) Name and address of Bankers :

(i)

(ii)

b) Turnover of the Company/Firm in 2010-2011,2011-12 and 2012-13:

(Please attach a copy of audited Balance Sheet and Profit & Loss Account for the years2010-11,

2011-12 and 2012-13)

2010-11 :

2011-12 :

2012-13:

7. Whether registered for sales tax purposes. If so, mention number and date. Also furnish copies of sales

tax clearance certificate.


8. Mention Permanent Account Number. Furnish copies of Income tax clearance certificate.

9. Is the Company/Firm a manufacturer of Fire Extinguisher? If yes,

(a) Give the Name of the country where manufacturing unit is located.

(b) Mention the address and phone number of the company’s ______ office below:

(c) Give the date of opening of ______ Office.

10. Give details of the after-sales service facility in terms of technical manpower and spares provided by

your company in ______.

11. What are your main fields of activities? Mention the fields giving the annual turnover for each field.

i)

ii)

iii)

iv)

12. Since when and how long your Company/firm has been manufacturing Fire Extinguisher /

Marketing Fire extinguishers:

13. If you have been prequalified by other organization/statutory bodies, such as Banks, CPWD,

PWD, etc. for Fire Extinguisher, furnish their names, category and date of registration.


14. Furnish the names of renowned organizations, where you have installed Fire Extinguisher in

______ in the last three years ending 31 March 2012:

Name of Organisation with Address Year of

Installation

Value of orders

(Please attach the copies of their orders)

15. Details of Technical Staff in ______:

Sr. No. Name Qualification Post Held Experience

16. List of Enclosures :-

Certificate of Registration / Partnership Deep

Certificates of Registration with Income Tax, Service Tax, EPF, ESI, VAT/TIN.

Audited Balance Sheet (Statements of last 3 Years).

Copies of Work Orders as mentioned above along with photocopies of relevant TDS

Certificates and satisfactory Completion Certificates.

Copies of Income Tax Returns / Assessment Orders for the last 3 Years.

Performance Guarantee.

Copies of registration with SSI/NSIC or ISO 9000 certification, if any.

Certification of BIS New Code IS 15683:2006.

17. Are you currently registered with Directorate General of Supplies & Disposals (DGS&D), New

Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/or the Directorate

of Industries of the Concerned State Government and/ or Bank of Baroda for the Fire Extinguishers


quoted? If so, indicate the date up to which you are registered and whether there is any monetary

limit imposed on your registration.

Note: In absence of any of the above enclosures, your application is likely to be rejected.

Reference Site Details

Name of the company

Address of the company

Name, designation of contact person with telephone No. and e-mail id

Name: Designation: Landline No.: Cell No.: E-mail id:

Details of Fire Extinguishers supplied in last 3

years (Ref. No., date of order and quantity)

(2) Name of the company




Details of Fire Extinguishers supplied in last 3

years (Ref. No., date of order and quantity)

(3) Name of the company




Details of Fire Extinguishers supplied in last

3 years (Ref. No., date of order and quantity)


D E C L A R A T I O N

I / We have read the instructions appended and all terms and conditions and I / We understand that if any

false information is detected at a later date, any future contract made between ourselves and Bank of

Baroda, on the basis of the information given by me / us can be treated as invalid by the Bank and I / We

will be solely responsible for the consequences.

I / We agree that the decision of Bank of Baroda in selection of contractors will be final and binding to

me / us.

All the information furnished by me hereunder is correct to the best of my knowledge and belief.

I / We agree that I / we have no objection if enquiries are made about the work listed by me / us in the

accompanying sheets.

I / We agree that I / We have not applied in the name of sister concern for the subject empanelment

process.

Place : SIGNATURE

Date : NAME & DESIGNATION

SEAL OF ORGANISATION


TECHNICAL BID

SECTION – I

1. SCOPE OF WORK.

1.1. Empanelment & Tender for Supply and Installation (on requirement basis only) in the

state of West Bengal, Sikkim, Andaman & Nicobar, Assam, Meghalaya,,,Manipur,,Mizoram,,Tripura,

Arunachal Pradesh & Nagaland).Refilling and Annual Maintaining of Fire Extinguishers at

existing branches in the state of West Bengal, Sikkim, Andaman & Nicobar, Assam,

Meghalaya,,,Manipur,,Mizoram,,Tripura, Arunachal Pradesh & Nagaland).Total number of branches is

approximately 230.

SECTION – II

2. TERMS & CONDITIONS

2.1. Supply, Installation and Annual Maintenance for New Fire Extinguishers:

2.1.1. The Vendor/ Firm will submit Empanelment / Tender Document along with the Bill of

Quantity for Supply and Installation of New Fire Extinguisher to the Branches/ Offices of

Eastern Zone.

2.1.2. All orders placed (For New Extinguishers only) for one year from date of award of the

contract would form part of this tender .

2.1.3. The L1 Vendor/ Firm will Supply, Install the Fire Extinguisher as per Terms & Condition

and approved rate on need basis to the Branches/ Offices of Bank of Baroda, Eastern Zone

on written Orders from the competent authority during the period of Empanelment. The

States are WEST BENGAL, SIKKIM, ANDAMAN & NICOBAR (UT), ASSAM,

MEGHALAYA, MANIPUR, MIZORAM, TRIPURA, ARUNACHAL PRADESH AND

NAGALAND). New Fire extinguishers will be supplied within 15 days of issue of order.

Separate Bill of Quantity will be submitted as under: The new Installation will be in

accordance with new BIS code IS 15683:2006.

2.1.4. If the Vendors/ Firms wants to participate in Refilling and AMC of existing Fire

Extinguisher they will submit separate Tender and Bill of Quantity.The existing Fire

Extinguishers will be refilled as per old IS Code will be entered into Annual Maintenance

Contract for one year, renewal by one more year on satisfactory performance by the

vendor. The old Fire extinguishers will be refilled as per old BIS Standards.

2.1.5. The Bank does not guarantee to award work order and will be at liberty to place

Purchase Order as per requirement of Fire Extinguishers throughout the contract

period as per the requirement of the Banks Branches/ Offices.

3. Any delay in supply of new Fire Extinguisher within the stipulated period will attract penalty of

0.2% of theFire Extinguisher cost per day subject to maximum of 2% of the Fire Extinguishers cost.

The Bank reserves it's right to recover these amounts by any mode, which includes adjusting from

any payment to be made by the Bank to the supplier.

4. ANNUAL MAINTENANCE CONTRACT FOR OLD FIRE EXTINGUISHERS

4.1. For the existing & old Fire Extinguishers the AMC will be for One Year. Renewal for

one/ two more years on same rate and terms and conditions may be considered by the

Bank if the service of the vendor is found adequate, however renewal will be at Bank‟s

discretion.


4.2. The Bank at its may at its discretion terminate the contract if the quality and service is

found unsatisfactory.

4.3. Vendor / Firm who undertakes the Annual Maintenance Contract of the Existing

FireExtinguishers will refill the Fire Extinguishers once a year and the refilling Charges

will be paid by the respective branches on completion of refilling and carrying out of

mock drill by the vendor.

5. ELIGIBILITY CRITERIA FOR SHORT-LISTING

The preliminary evaluation will be done on the following parameters and offers from firms not

conforming to any of these parameters will be rejected.

Financial & Technical Parameters:

Sr. No. Parameters Remarks i Average Sales Volume of the

firm in the last 3 years The firms should have average annual sales turnover of

Rs.1Crore or above in the last 3 years. ii Profit in the previous financial

years The firm should have earned profit during the last three

years. iii Works executed in the last 5

years. The firm should have carried out similar

work of supply and installation of fire

extinguishers in offices / branches and

executed work orders of an average of Rs. 25

Lacs per annum for last 3 years. Vendors

Applying for Refilling and AMC of existing

fire extinguishers should have carried out

refilling and AMC of fire extinguishers in a

network of offices/branches for at least -2-

reputed organizations in the last 3 years and

carried our Annual Maintenances / refilling of

the fire extinguishers during the last five years.

Current Letter / Certificate from reputed

organizations/ Banks/ Govt Organisations in

respect of such contracts must be enclosed.

Vendors already carrying out AMC/

Maintenance of Bank of Baroda must enclose

the copy of the Work Order.

iv No. of years in Fire extinguisher

business Minimum 05 years in the business is required..

v Own office and service center in

West Bengal, Sikkim and

Andaman & Nicobar or adjoining

area in the states where Fire

Extinguisher is to be supplied..

The firm should have its own office and Service Centre

functioning in West Bengal (Kolkata, Siliguri), or

adjoining area for not less than three years as on the

date of commencement of issue of Tender Forms. For

Northeast States the firm must have an office at

Guwahati, Assam vi Reference site Furnish details like name, address and telephone

numbers of customers, as per Annexure-I, to whom

Fire Extinguishers have been supplied during the last 5

years – Minimum requirement is 3 Reference.


vii No. of qualified engineers in

West Bengal or adjoining areas

where Fire Extinguishers, are to

be supplied.

Mention number of qualified diploma holders and

engineers of the firm. Minimum five qualified

engineers (Degree/Diploma holders) in West Bengal

are required. viii No. of qualified engineers in

Guwahati or adjoining areas

where Fire Extinguishers, are to

be supplied.

Mention number of qualified diploma holders and

engineers of the firm. Minimum five qualified

engineers (Degree/Diploma holders) in Assam are

required. ix All other pre-bid qualification

criteria’s Annexure-I

5.1 Intending suppliers should furnish details about their firm as per Supplier’s profile (Annexure -

I).

5.2 The vendor selected for supply & Installationof Fire Extinguishers may be asked by the Bank to

provide Bank guarantee in favour of Bank of Baroda, payable at Kolkata. The Bank guarantee

should be made from any Scheduled Bank other than Bank of Baroda.

5.3 All legal issues will fall in the jurisdiction of Kolkata only. Any dispute arising will fall within

the Court jurisdiction of Kolkata (West Bengal).

6. TWO BID SYSTEM OFFER

6.1. The offer will be in two parts; (I) Technical BID & (II) Commercial. Both the parts should be

submitted in sealed covers duly super-scribed (Envelope 1) : "Technical Bid for Fire Extinguisher,

Eastern Zone” and (Envelope-2) : “Commercial Bid for Fire Extinguisher, EASTERN ZONE”,

Kolkata in and then both (Envelope 1 & Envelope-2) should be put in one single large envelope

super scribed “ TENDER FOR FIRE EXTINGUISHER, BANK OF BARODA, EASTERN

ZONE,KOLKATA” the sealed envelopes should be submitted latest by 1500 hours, on 01st Feb,

2014 in the Tender Box kept in Bank of Baroda, Zonal Office, 6th Floor, Eastern Zone, Kolkata.

6.2. Similarly for vendors who want to submit tender for only for North Eastern States should submit

sealed covers duly super-scribed (Envelope 1) : "Technical Bid for Fire Extinguisher, Eastern Zone”

and (Envelope-2) : “Commercial Bid for Fire Extinguisher, EASTERN ZONE”, Kolkata in and

then both (Envelope 1 & Envelope-2) should be put in one single large envelope super scribed “

TENDER FOR FIRE EXTINGUISHER, BANK OF BARODA, NORTH EASTERN STATES,

EASTERN ZONE,KOLKATA” the sealed envelopes should be submitted latest by 1500 hours, on

01st Feb, 2014 in the Tender Box kept in Bank of Baroda, Zonal Office, 6th Floor, Eastern Zone,

Kolkata.

7. RETENTION MONEY:

5% of the gross value of the bill raised in the name of the branch where fire extinguisher is installed by

the vendor shall be deducted from the bill as retention money. The retention amount shall be released

by the individual branches to the contractor after defect liability period of six (06) months.

6. LOCATIONS TO BE COVERED

The services will be required to be provided for our three (3) Regions in all their offices and branches

both existing and opened during the tenancy of this contract. The broad areas presently under the

jurisdiction are as detailed below -


Sl. No. REGION STATE / DISTRICT 1. West Bengal, Sikkim

Andaman & Nicobar States/

UT

All branches/ offices in the State of West

Bengal, Sikkim, Andaman & Nicobar Islands.

2. North East States Assam, Meghalaya, Manipur, Mizoram, Tripura,

Arunachal Pradesh and Nagaland

7. SPLITTING OF ORDER

The Bank reserves its right for splitting scope of work between two vendors service providers. The

splitting of the order will be in 60 :40 ratios, provided the L2 service provider agrees to match the

rates quoted by L1 service provider and agrees for all the terms and conditions. In case L2 service

provider is not willing to match L1 rates, Bank will call L3, L4 service providers etc., in that order to

step into the shoes of L2 service provider. In the event of L3, L4 etc., service provider not matching the

L1 rates the entire quantity will be awarded to L1.

The Vendors will quote the rates as per Regions (Ser 6 above) and the L1 vendor will be identified

accordingly, keeping in view all other parameters of the tender. The Vendor to be eligible for North-

East states must have their office/arrangement at Assam for Supplying Fire Extinguisher and to

carryout AMC/Refilling of Fire extinguishers in the North East States.

8. TECHNICAL BID (TB)

8.1 The Technical Bid (TB) should be complete in all respects and contain all information asked for

in this document. It should clearly state the Make and Model of the products offered for which rates have

been quoted by the tenderer and should confirm to BIS Code- IS 15683:2006.

8.2 It is mandatory to submit the technical details in the prescribed pro-forma [Annexure II] duly

filled in (write Yes/ No), along with your offer. In case of non-submission or partial submission of

technical and financial details, the Bank, at its discretion, may not evaluate the offer. The TB & FB must

be submitted in an organized and structured manner. No brochures/leaflets etc. should be submitted in

loose form.

9. The Technical Bid (TB) should comprise of following:

9.1 Covering letter on Company’s letter head along with seal.

9.2 Pre-bid qualification (Supplier’s profile)..

9.3 Technical Specifications & Rates complete with all rows/columns filled in [Annexure I to

Annexure II].

9.4 ISI / BIS Certificates IS-15683:2006

9.5 Documentation (Product Brochures, leaflets, manuals etc.)

9.6 Details of reference sites as per Annexure I.

9.7 Tender fee (Rs. 500/-) by agencies including those downloading application from website.

9.8 The rates quoted should be in Indian Rupees only..

9.9 The offer from the supplier should be for a specific model in accordance to new code IS

15683:2006.

9.10 Undertaking by the vendor to give a performance guarantee of Rs.100000/-(in favour of

Bank of Baroda, payable at Kolkata) from a scheduled Bank other than Bank of Baroda

for a period of two years.


10. PRICE COMPOSITION (FB)

10.1 The price quoted should be only in Indian rupees and inclusive of following

10.2 Cost of the „Fire Extinguisher ‟ with accessories F.O.R. destination..

10.3 All taxes, duties and levies inclusive, Octroi duties as applicable.

10.4 Installation and commissioning charges, if any.

10.5 Minimum One year comprehensive onsite warranty maintenance covering all parts, service,

and visits to the site.

10. 6 Post warranty AMC for 05year after the warranty period. Separate rate to be quoted for all

hardware items, accessories, spares and consumables.

10.7 The Bank will shortlist suppliers, who satisfy technical criteria’s and other requirements laid

down in the document. The Commercial Bids of only the short listed suppliers will be opened.

Short listed suppliers will be notified by e-mail / post and the supplier /authorized representative

may be present at the time of opening of the Technical Bid and Commercial Bid.

10.8 No advance will be paid by the bank. Bill to be submitted with duly receipted challan invoice for

payment to individual branches.

10.9 On satisfactory completion of the job, the Bank branch will recover TDS, VAT (as per Govt.

Norms) and 5% retention money to be held for six (06) months, towards defect liability period

and released on completion of Six(06) months subject to satisfactory performance of the Fire

Extinguishers..

11. NO ERASURES OR ALTERATIONS

Technical and Commercial details must be completely filled up. Corrections or alterations, if any should

be authenticated.

12. NO PRICE VARIATIONS

The Commercial Bid shall be on a fixed price basis. No upward revision in the price will be

considered on account of subsequent increase in customs duty, excise tax, sales tax, etc. However, if

there is any reduction in government levies/taxes, during the offer validity period, the same shall be

passed on to the Bank.

13. VALIDITY OF OFFER

The offer should be valid for period of 90 days from the last date for submission of the offer.

14. EVALUATION PROCESS

Offers will be evaluated against the stipulated minimum eligibility criteria. Offers not complying with

the eligibility criteria will be rejected summarily.

A the technical evaluation of proposals will be carried out. Offers received without fulfilling the

following conditions shall not be evaluated.

14.1 If offer is incomplete and/or not accompanied by all stipulated documents

14.2 If any of the terms and conditions stipulated in this document is not accepted and

letter as per Annexure - III is not submitted.

14.3 If any of the specifications stipulated in Annexure I to Annexure II is not met.

Short-listing of supplier(s) based on the technical & commercial evaluation.


15. NO COMMITMENT TO ACCEPT LOWEST OR ANY TENDER

The Bank shall be under no obligation to accept the lowest or any other offer received in response to this

notice and shall be entitled to reject any or all offers without assigning any reasons whatsoever.

16. OPENING OF OFFERS

Technical Bid (TB) will be opened at 1500 Hours, on 07th

Feb, 2014 at 1500 Hours

Price Bid will be opened of those who are Technically Qualified on:07th

Feb 2014 at 1530 Hoursand

the bidders are invited during the opening of the TB and PB. The committee of Officers is at the liberty

to open the Tender Documents on the stipulated date and time given in the tender document even if the

vendors/ their representative are not present. The bidders / their representatives may be present at the

time of opening of the Technical Offers. No separate intimation will be sent in this regard to the

suppliers for deputing their representatives. The Technical & Pricel Bids will be opened at the time and

date stipulated above irrespective of the number of offerers or their representatives present.

17. ORDER CANCELLATION

If the vendor fails to deliver and/or install the equipment within the stipulated time schedule or the

extended date communicated by the Bank, it will be a breach of contract. The Bank reserves the right

to cancel the order in the event of delay in delivery / installation / commissioning of equipment and

initiate necessary administrative/ legal actions to recover the loss to the Bank.

18. PAYMENT TERMS

No advance amount will be paid to suppliers. The Bill amount less 5% would be paid by individual

branches after successful supply, installation of the Fire Extinguisher.

19. GUARANTEES

The Fire Extinguisher including all components delivered to the Bank should be brand new. The supplier

should also guarantee that all the components supplied by the supplier is licensed and legally obtained.

OEMs Certificate certifying the Quality, Branch and BIS norms and the undertaking to maintain the Fire

Extinguisher in case the Firm/ Vendor fails to keep the contract for the warranty

20. AVAILABILITY OF SPARES

Spares for the product offered should be available for at least 05 years after the termination of one year

warranty period..

21. WARRANTY

21.1 The offer must include comprehensive on-site warranty of one year from the date of installation

and commissioning of the Fire equipment.

21.2 Supplier shall be fully responsible for the manufacturer’s warranty in respect of proper design,

quality and workmanship of all equipments, accessories, etc., covered by the offer. The supplier

must warrant all equipments, accessories, spare parts etc., against any manufacturing defects

during the warranty period. During the warranty period the supplier shall maintain the equipment

and repair / replace all the defective components at the installed site at no additional charge of

whatsoever nature to the Bank.


22. MAINTENANCE STANDARD EXPECTED DURING WARRANTY

The supplier should ensure that the defect/s in the Fire extinguishers reported on any working

day is set right on the same day and in no case later than the next working day. In case, the

system or any equipment cannot be repaired within the stipulated period, the supplier should

provide a replacement till the Fire extinguisher is returned duly repaired.

23. ANNUAL MAINTENANCE CONTRACT

23.3. . The Vendor will carry out the maintenance of existing Fire Extinguishers in the Branches /

Offices of the Bank, which shall include:

1. Refilling of all types of Fire extinguishers ONCE IN A YEAR.

2. Replacement of defective spare parts like Discharge Tube / Nozzle / Horn Water, Washer,

Plunger etc. at the time of refilling.

3. Refilling / Repair / Maintenance of Fire Extinguishers, if required before its due date as per

requirement.

4. Imparting training to staff member in respect of operation of fire Extinguishers at the time of

refilling by operating the Fire Extinguisher to be refilled, if permitted by the Branch Head.

5. Refilling Charges quoted shall include refilling of gas cartridges of the concerned Fire

Extinguisher, if any.

6. Hydrotesting Certificate of Fire Extinguishers will be submitted alongwith Bill / Invoice at the

Branch.

7. Refilling / Maintenance charges will be released by individual Branch / offices after completion

of the work against submission of a service report

23.4. The Bank at its discretion may extend the AMC period by one more year, if the rate and terms

and conditions agreed upon in this tender remains unchanged and that the service of the AMC

vendor is found satisfactory.

23.5 The Bank at its discretion may terminate the Annual Maintenance Contract, at any time during

the period of contract if the services of the vendor is found deficient.

Place : SIGNATURE

Date : NAME & DESIGNATION



Annexure – III

(Letter to the bank on the Supplier‟s letterhead)

To

The General Manager

Bank of Baroda

Baroda Towers


Sector-V

Salt Lake City

Kolkata-900091

Dear Sir,

Sub: Your tender notice for Fire Extinguishers

With reference to the above tender notice, having examined and understood the instructions, terms and

conditions forming part of the tender forms, we hereby enclose our offer for the supply and annual

maintenance/refilling contract of the Fire Extinguishers as detailed in your above referred tender notice.

We confirm that we have not been disqualified by any Govt. / PSU bank for supply of Fire

Extinguishers.

We further confirm that the offer is in conformity with the terms and conditions as mentioned in the

tender form.

We also confirm that the offer shall remain valid for 90 days from the last date for submission of the

offer.

We understand that the Bank is not bound to accept the offer either in part or in full and that the Bank

has the right to reject the offer in full or in part without assigning any reason whatsoever.

We enclose herewith a Demand Draft/Pay Order for Rs _______ (Rupees __________ only), not

refundable favoring Bank of Baroda and payable at Kolkata, towards the cost of tender documents,

details of the same are as under:

Demand Draft/Pay Order No. :

Date of Demand Draft/Pay Order :

Name of Issuing Bank :

Yours faithfully,

Authorised Signatories

(Name & Designation, seal of the firm)


Annexure-II

TECHNICAL SPECIFICATIONS FOR PURCHASE AND REFILLING OF FIRE EXTINGUISHERS, BIS

CODE; IS-15683:2006

TECHNICAL PARAMETERS/ SPECIFICATIONS OF FIRE EXTINGUISHERS

WATER CO2 TYPE FIRE EXTINGUISHER 9 LTRS

PERFORMANCE:

Ser

No

Description

1. Fire Rating 2A

2 Working Temperature 0° C to 55° C

3. Testing Pressure 35 Bar

4. Working Pressure Below 20 Bar

5. Discharge Range Not less than 02 meter

6. Operating principal, Installation & maintenance As per IS 15683:2006

7. Minimum effective discharge time 13 Sec (minimum)

8. Discharge % 90%

CONSTRUCTION

Ser

No

Description 9 liters

1. Body MS IS 513

2 Control Valve Brass

3. Syphon Tube Brass/Plastic/Stainless steel

4. Discharge nozzle Metallic

5. Hose PVC Braided rubber minimum

bursting pressure 40 Kgf/Cm2

6. Neck ring Neck ring is welded with top of

the body having mounted

threads(G2-1/2 or M74 x 2)

7. Cartridge/Expelling media 90 gram CO2 IS

4974/pressurized N2 gas.

8. Design and construction of valve Squeeze grip type having

mounting threads to match

with the neck ring threads

9. Discharge fittings Metallic nozzle fitted with hose

10. Color Red

DIMENSIONS

Ser

No

Description 9 liters

1. Thickness As per IS 15683:2006

2 Diameter 175mm±5%

3. Height 620mm±5%


MODULAR AUTOMATIC CEILING MOUNTED FIRE EXTINGUISHER (ABC)

Ser

No

Description 5 Kg 10 Kg

1. Working Pressure 7 to 15 Kgs/cm2

7 to 15 Kgs/cm2

2. Area Protection 3.5 to 4m2

7 to 8m2

3. Volume Protection 8m3

15m3

4. Hanging Vertically above risk 1.5 to 2 m 1.75 to 2.25 m

5. Operation Time in seconds 10-15 15-20

Propellant Nitrogen Nitrogen

Power ABC Powder ABC Powder

DRY CHEMICAL POWDER TYPE FIRE EXTINGUISHERS

PERFORMANCE:

Ser

No Description 04 Kgs 06 Kgs

1. Fire Rating 13B 21B 2 Working Temperature -10° C to 55° C -10° C to 55° C 3. Testing Pressure 35 Bar 35 Bar 4. Working Pressure Below 20 Bar

5. Discharge Range Not less than 02 meter Not less than 02 meter 6. Operating principal, Installation

& maintenance As per IS 15683:2006 As per IS 15683:2006

7. Minimum effective discharge

time 08 Sec 13 Sec (minimum)

8. Discharge % 90% 90%

CONSTRUCTION

Ser


1. Body Mild Steel Sheet Mild Steel Sheet 2 Control Valve Brass Brass 3. Syphon Tube Aluminium Aluminium 4. Discharge nozzle Metallic Metallic 5. Hose PVC Braided PVC Braided 6. Neck ring Neck ring is welded with top

of the body having mounted


Neck ring is welded

with top of the body

having mounted

threads(G2-1/2 or M74

x 2) 7. Cartridge/Expelling media 120gm 180 gm 8. Design and construction of valve Squeeze grip type having

mounting threads to match

with the neck ring threads

Squeeze grip type

having mounting

threads to match with

the neck ring threads 9. Discharge fittings Metallic nozzle fitted with

hose Metallic nozzle fitted

with hose 10. Color Red Red


DIMENSIONS

Ser


1. Thickness As per IS 15683:2006 As per IS 15683:2006 2 Diameter 150mm±5% 175mm ±5% 3. Height 425mm±5% 585mm ±5%

STORED PRESSURE ABC TYPE FIRE EXTINGUISHERS

PERFORMANCE:

Ser

No

Description 05 Kgs

1. Fire Rating 3A 21B

2 Working Temperature -10° C to 55° C


4. Working Pressure Below 20 Bar




8. Discharge % 90%

CONSTRUCTION

Ser

No

Description 05 Kgs

1. Body MS IS 513

2 Control Valve MS IS 2052

3. Syphon Tube Aluminum

4. Discharge nozzle Metallic

5. Hose PVC Braided

6. Neck ring Neck ring is welded with top of

the body having mounted


7. Cartridge/Expelling media N2 gas at pressure at15 kg/cm2

8. Design and construction of valve Squeeze grip type having

mounting threads to match with

the neck ring threads

9. Discharge fittings Metallic nozzle fitted with hose

10. Color Red

DIMENSIONS

Ser

No

Description 05 Kgs


2 Diameter 165mm ±5%

3. Height 640mm ±5%


CO2 TYPE FIRE EXTINGUISHER

PERFORMANCE:

Ser

No

Description 4.5 Kgs

1. Fire Rating 13B

2 Working Temperature -10° C to 55° C


4. Working Pressure 60-65 Bar




8. Discharge % 90%

CONSTRUCTION

Ser

No

Description

4.5 Kgs

1. Body

Seamless steel as per IS7285

2 Control Valve

Wheel type IS 3224 Aluminum

3. Internal Discharge Tube

Aluminum

4. Discharge Horn

Poly ethylene

5. Hose

Aluminum

6. Neck ring

Steel IS 2507

7. Expelling media

Nil

8. Design and construction of valve As per IS 15683:2006

10. Color Red

DIMENSIONS

Ser

No

Description 4.5 Kgs


2 Diameter 165mm ±5%

3. Height 640mm ±5%


TECHNICAL SPECIFICATIONS

Sl Technical Specification Compliance (Yes / No)

1. Water Fire Extinguisher (Cartridge Type) 9 ltr capacity (IS:15683)

2. CO2 Fire Extinguisher (Wheel type) 2.0 kg capacity (IS:15683)

3. CO2 Fire Extinguisher (Wheel type) 4.5 kg capacity (IS:15683)

4. CO2 Fire Extinguisher (Trolley Mounted) 6.5 kg capacity (IS:15683)

5. CO2 Fire Extinguisher (Trolley Mounted) 9.0 kg capacity (IS:15683)

6. ABC Fire Extinguisher (Stored Pressure type) 2.0 kg capacity (IS:15683)



9. Automatic Modular Type ABC Fire Extinguisher 5.0 kg capacity

10. Automatic Modular Type ABC Fire Extinguisher 10.0 kg capacity

Place: Signature of the Vendor

Date: Name:

Seal of the Firm


Envelope-II

TENDER NOTICE

(FINANCIAL BID)

FOR

EMPANELMENT & TENDER FOR SUPPLY & INSTALLATION, OF



&

RIFILL & ANNUAL MAINTENANCE CONTRACT OF EXISTING

FIRE EXTINGUISHERS AT BRANCHES/OFFICES OF


IN


&


Bank of Baroda




Kolkata-700091

Tel : 91 33 2340160


Envelope-II

PART-II

TENDER NOTICE

(FINANCIAL BID)

FOR

EMPANELMENT & TENDER FOR SUPPLY & INSTALLATION, OF



IN


&


Bank of Baroda




Kolkata-700091

Tel : 91 33 2340160


PART-II (FINANCIAL BID)

BILL OF MATERIAL AND PRICE SCHEDULE (A) Bill of Quantity-Financial Bid: New Supply & Installation for Branches / offices States of West Bengal, Sikkim, A & NI

Sr. No.

DESCRIPTION MAKE Qty (Nos.) Rate for New Supply &

Installation (`)

1 Water Fire Extinguisher (Cartridge Type) 9 ltr capacity (IS:15683)

-01-

2 CO2 Fire Extinguisher (Wheel type) 2.0 kg capacity (IS:15683)

-01-


-01-

4 CO2 Fire Extinguisher (Trolley Mounted) 6.5 kg capacity (IS:15683)

-01-


-01-

6 ABC Fire Extinguisher (Stored Pressure type) 2.0 kg capacity (IS:15683)

-01-


-01-


-01-

9 Automatic Modular Type ABC Fire Extinguisher 5.0 kg capacity

-01-


-01-

11 SUB-TOTAL for New Supply & Installation

Total (A) = Rs._______(Rupees ____________________________________________________ only) Place : Date :

SIGNATURE

NAME & DESIGNATION



(B) Bill of Quantity-Financial Bid: New Supply & Installation for Branches / offices States of North Eastern States

Sr. No.

DESCRIPTION MAKE Qty (Nos.)

Rate for New

Supply & Installation

(`)

1 Water Fire Extinguisher (Cartridge Type) 9 ltr capacity (IS:15683)

-01-


-01-


-01-


-01-


-01-


-01-


-01-


-01-


-01-


-01-

11 SUB-TOTAL for New Supply & Installation

Total (B) = Rs._______(Rupees ____________________________________________________ only) Place : Date :

SIGNATURE

NAME & DESIGNATION



ENVELOPE-III

PART- II B (To be submitted in Envelope 3, supersubscribed Refilling and AMC of existing Fire

Extinguishers)

RIFILL & MAINTENANCE OF EXISTING FIRE EXTINGUISHERS AT

BRANCHES/OFFICES OF BANK OF BARODA, EASTERN ZONE

IN


&


Bank of Baroda




Kolkata-700091

Tel : 91 33 2340160


BILL OF MATERIAL AND PRICE SCHEDULE (C) Bill of Quantity-Price Bid: Refilling for Branches / offices States of West Bengal, Sikkim, A & NI

Sr. No.

DESCRIPTION Qty (Nos.) Rate for Refilling (`)

1 Water Fire Extinguisher (Cartridge Type) 9 ltr capacity -01- 2 CO2 Fire Extinguisher (Wheel type) 2.0 kg capacity -01- 3 CO2 Fire Extinguisher (Wheel type) 4.5 kg capacity -01- 4 CO2 Fire Extinguisher (Trolley Mounted) 6.5/6.8 kg capacity -01- 5 CO2 Fire Extinguisher (Trolley Mounted) 9.0 kg capacity -01- 6 ABC Fire Extinguisher (Stored Pressure type) 2.0 kg capacity -01- 7 ABC Fire Extinguisher (Stored Pressure type) 4.0 kg capacity -01- 8 ABC Fire Extinguisher (Stored Pressure type) 5.0 kg capacity -01- 9 ABC Fire Extinguisher (Stored Pressure type) 9.0 kg capacity -01- 10 ABC Fire Extinguisher (Stored Pressure type) 10.0 kg capacity -01- 11 DCP Fire Extinguisher (Cartridge Type) 5.0 kg capacity -01- 12 DCP Fire Extinguisher (Cartridge Type) 10.0 kg capacity -01- 13 Automatic Modular Type ABC Fire Extinguisher 5.0 kg

capacity -01-


-01-

13 SUB-TOTAL for Refilling

Total (C) = Rs._______(Rupees ____________________________________________________ only)

Place : Date :

SIGNATURE

NAME & DESIGNATION



(D) Bill of Quantity-Price Bid: Refilling for Branches / offices States of North Eastern States

Sr. No.

DESCRIPTION Qty (Nos.) Rate for Refilling (`)

1 Water Fire Extinguisher (Cartridge Type) 9 ltr capacity -01- 2 CO2 Fire Extinguisher (Wheel type) 2.0 kg capacity -01- 3 CO2 Fire Extinguisher (Wheel type) 4.5 kg capacity -01- 4 CO2 Fire Extinguisher (Trolley Mounted) 6.5/6.8 kg capacity -01- 5 CO2 Fire Extinguisher (Trolley Mounted) 9.0 kg capacity -01- 6 ABC Fire Extinguisher (Stored Pressure type) 2.0 kg capacity -01- 7 ABC Fire Extinguisher (Stored Pressure type) 4.0 kg capacity -01- 8 ABC Fire Extinguisher (Stored Pressure type) 5.0 kg capacity -01- 9 ABC Fire Extinguisher (Stored Pressure type) 9.0 kg capacity -01- 10 ABC Fire Extinguisher (Stored Pressure type) 10.0 kg capacity -01- 11 DCP Fire Extinguisher (Cartridge Type) 5.0 kg capacity -01- 12 DCP Fire Extinguisher (Cartridge Type) 10.0 kg capacity -01- 13 Automatic Modular Type ABC Fire Extinguisher 5.0 kg

capacity -01-


-01-

13 SUB-TOTAL for Refilling

Total (D) = Rs._______(Rupees ____________________________________________________ only)

Place : Date :

SIGNATURE

NAME & DESIGNATION



Rates for spares (not to be considered for deciding the lowest quotation)

Sr. No.

Description Rate (`) (in Figures) Rate (`) (in Words)

CO2 Fire Extinguishers

1.1 Discharge Horn with Bend for 2.0 kg

1.2 Discharge Horn with Bend for 4.5 kg

1.3 Discharge Horn for 6.8 kg /9.0 kg

1.4 Discharge Tube for 6.8 kg /9.0 kg

1.5 Valve Assembly

DCP Extinguishers

2.1 Discharge Nozzle for DCP Extinguisher

2.2 Discharge Hose for DCP Extinguisher

Others 3.1 Cap Assembly for Water-

CO2 Fire Extinguishers

3.2 Stand for Fire Extinguishers

3.3 Pressure Gauge 3.4 Buy Back of Fire

Extinguisher

Note: 1. The cost of New Supply & Refilling will be taken into consideration for deciding the lowest

quotation. 2. Total cost must be quoted in FIGURES AND WORDS. 3. In case of any discrepancy, total cost quoted in words will be considered for computation. 4. The price quoted above shall be inclusive of all labour costs, taxes, duties, and levies. Place : Date :

SIGNATURE

NAME & DESIGNATION
