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Anna Maria College Public Site Functionality Description

Initial Draft Version Revision 0.2.2 - 04/03/2008

Signature:________________________________________________________________Date:_____________________

All information contained in this document is strictly confidential and is intended solely for use by

Exsel Advertising, Inc. and the client(s) specified in this document.

CONTENTS

1. INTRODUCTION ............................................................................................................ 6 1.1. TARGET AUDIENCE ........................................................................................................ 6 1.2. CMS & CRM FUNCTIONALITY ............................................................................................. 6 1.3. ABOUT THIS DOCUMENT................................................................................................... 6

2. NAVIGATION................................................................................................................ 7 2.1. MAIN MENU ............................................................................................................... 7 2.2. DEMOGRAPHICS MENU ..................................................................................................... 7 2.3. FOOTER MENU ............................................................................................................ 7 2.4. BREADCRUMBS............................................................................................................. 7 2.5. INFOBLOCKS ............................................................................................................... 8

3. COMMON PAGES ........................................................................................................... 9 3.1. COMMON PAGE TYPE 1 .................................................................................................... 9

3.1.1. Adding Paragraphs to Main Content Block...................................................................................9 3.2. COMMON PAGE TYPE 2 .................................................................................................... 9

3.2.1. Adding Paragraphs to Main Content Block................................................................................. 10 4. BANNER MANAGEMENT .................................................................................................11

4.1. BANNER LIBRARY ......................................................................................................... 11 4.1.1. Banner List ..................................................................................................................... 11 4.1.2. Add / Edit a Banner........................................................................................................... 11

5. MAIN SITE..................................................................................................................12 5.1. HOME PAGE .............................................................................................................. 12

5.1.1. Blocks List (back-end only) .................................................................................................. 12 5.1.2. Add / Edit Block (back-end only) ........................................................................................... 13

5.2. ABOUT US AREA.......................................................................................................... 13 5.2.1. About Us ........................................................................................................................ 13 5.2.2. Mission .......................................................................................................................... 14 5.2.3. President’s Page............................................................................................................... 14

5.2.3.1. President’s Welcome..................................................................................................... 14 5.2.3.2. Contact Info ............................................................................................................... 15

5.2.4. President’s Blog ............................................................................................................... 15 5.2.5. Vision 2012 ..................................................................................................................... 16 5.2.6. Fast Facts....................................................................................................................... 16 5.2.7. Job Opportunities ............................................................................................................. 16 5.2.8. Trustees ........................................................................................................................ 18 5.2.9. Reach Us........................................................................................................................ 18 5.2.10. Paxton and Campus Map ..................................................................................................... 19

5.3. ACADEMICS AREA......................................................................................................... 19 5.3.1. Academics ...................................................................................................................... 19 5.3.2. Registrar’s Center............................................................................................................. 20 5.3.3. Accreditation & Recognition ................................................................................................ 20 5.3.4. Honors Program................................................................................................................ 20 5.3.5. Graduate Studies .............................................................................................................. 20 5.3.6. Continuing Education ......................................................................................................... 21 5.3.7. Institute for Music & Consciousness ........................................................................................ 22

5.3.7.1. Program Information ..................................................................................................... 22 5.3.7.2. Course Descriptions ...................................................................................................... 22 5.3.7.3. Faculty ..................................................................................................................... 23 5.3.7.4. Schedule and Costs....................................................................................................... 23 5.3.7.5. How to Apply .............................................................................................................. 23

5.3.8. Program/Major Details Pages ............................................................................................... 24 5.3.8.1. Admin Programs/Majors List (Admin Only) ........................................................................... 24 5.3.8.2. Add / Edit Program/Major (Admin Only).............................................................................. 25

5.4. ADMISSIONS AREA ........................................................................................................ 25 5.4.1. Admissions Main Page......................................................................................................... 26 5.4.2. Admissions Process............................................................................................................ 26 5.4.3. Visit With Us ................................................................................................................... 27

5.4.3.1. Meet Your Admissions Team ............................................................................................ 27 5.4.3.2. Meet Your Student Tour Guides ........................................................................................ 27

5.4.4. High School Visits ............................................................................................................. 28

5.4.5. Registrations & Policies ...................................................................................................... 28 5.4.6. Events Registration ........................................................................................................... 28

5.4.6.1. Weekday Tours............................................................................................................ 28 5.4.6.2. AMC Student for a Day ................................................................................................... 30 5.4.6.3. Saturday Tours ............................................................................................................ 31 5.4.6.4. Graduate/Continuing Education Information Sessions.............................................................. 32 5.4.6.5. Contact Coach ............................................................................................................ 33

5.4.7. Tuition & Financial Aid ....................................................................................................... 35 5.4.7.1. Tuition & Fees ............................................................................................................ 35 5.4.7.2. Applying.................................................................................................................... 36 5.4.7.3. Scholarships & Other Programs......................................................................................... 36 5.4.7.4. Financing Options......................................................................................................... 37

5.4.8. Nursing Admissions Process .................................................................................................. 37 5.5. ATHLETICS AREA ......................................................................................................... 38

5.5.1. Athletics Main Page ........................................................................................................... 38 5.5.1.1. Director of Athletics Welcome Block .................................................................................. 38 5.5.1.2. Sports News and Stories Block.......................................................................................... 39 5.5.1.3. Sports List area (Admin Only) .......................................................................................... 40

5.5.2. Athletics Directory ............................................................................................................ 41 5.5.3. Athletics Facilities ............................................................................................................ 41 5.5.4. Boys & Girls Summer Camps................................................................................................. 41 5.5.5. Sports Detailed Page.......................................................................................................... 41

5.5.5.1. General Info ............................................................................................................... 41 5.5.5.2. Coaching Staff............................................................................................................. 42 5.5.5.3. Roster ...................................................................................................................... 43 5.5.5.4. Schedule ................................................................................................................... 44 5.5.5.5. Current Stats .............................................................................................................. 46

5.5.6. Intramural Sports Page ....................................................................................................... 46 5.6. NEWS AREA .............................................................................................................. 47

5.6.1. News Main Page ............................................................................................................... 47 5.6.1.1. Spotlight Story Block ..................................................................................................... 47 5.6.1.2. Latest Stories Block ...................................................................................................... 48 5.6.1.3. Admin News List (Admin Only) ......................................................................................... 48 5.6.1.4. Add / Edit News Page (Admin Only) ................................................................................... 48 5.6.1.5. Submit News Form........................................................................................................ 49 5.6.1.6. News Archive Search Form .............................................................................................. 50

5.6.2. News Archive List ............................................................................................................. 50 5.6.3. News Article Details .......................................................................................................... 51

5.7. GALLERY MANAGEMENT .................................................................................................. 51 5.7.1. Image List ...................................................................................................................... 51 5.7.2. Add / Edit Image .............................................................................................................. 52

5.8. CALENDAR OF EVENTS AREA .............................................................................................. 52 5.8.1. Calendar of Events Page ..................................................................................................... 52

5.8.1.1. Calendar Block ............................................................................................................ 53 5.8.1.2. Admin Events List (Admin Only) ........................................................................................ 53 5.8.1.3. Add / Edit Event Page (Admin Only)................................................................................... 54

5.8.2. Events Calendar List .......................................................................................................... 54 5.9. CAMPUS LIFE AREA ....................................................................................................... 55

5.9.1. Campus Life Main Page....................................................................................................... 55 5.9.2. Health Services ................................................................................................................ 56 5.9.3. Residence Life ................................................................................................................. 56

5.9.3.1. Housing Options........................................................................................................... 56 5.9.3.2. Application Process ...................................................................................................... 57 5.9.3.3. Health & Safety ........................................................................................................... 57 5.9.3.4. FAQ ......................................................................................................................... 57

5.9.4. Campus Security............................................................................................................... 57 5.9.5. Campus Ministry ............................................................................................................... 58 5.9.6. Student Activities ............................................................................................................. 58

5.9.6.1. Student Activities News ................................................................................................. 58 5.9.6.2. Student Events ............................................................................................................ 59 5.9.6.3. Student Organizations/Activities List (Admin Only)................................................................. 59

5.9.7. Student Organizations/Activities Detailed Pages ........................................................................ 59 5.9.8. Learning Center ............................................................................................................... 60

5.9.9. Counseling Services ........................................................................................................... 60 5.10. RESOURCES AREA......................................................................................................... 60

5.10.1. Resources....................................................................................................................... 61 5.10.1.1. Study Guides List (Admin Only) ........................................................................................ 61

5.10.2. Student Study Guide Detailed Pages ....................................................................................... 62 5.10.3. Information Technologies .................................................................................................... 62

5.10.3.1. General Info ............................................................................................................... 62 5.10.3.2. For Faculty................................................................................................................. 62 5.10.3.3. For Students ............................................................................................................... 63

5.10.4. Marketing and PR.............................................................................................................. 63 5.10.5. AlcoholEdu for College ....................................................................................................... 63 5.10.6. Document Library ............................................................................................................. 63

5.10.6.1. Documents Search (Admin Only) ....................................................................................... 64 5.10.6.2. Documents List (Admin Only) ........................................................................................... 65 5.10.6.3. Add/Edit Document ...................................................................................................... 65 5.10.6.4. Admissions ................................................................................................................. 66 5.10.6.5. Policies ..................................................................................................................... 67 5.10.6.6. Academics ................................................................................................................. 68 5.10.6.7. Athletics ................................................................................................................... 68 5.10.6.8. Student Life ............................................................................................................... 69 5.10.6.9. Administration ............................................................................................................ 70

5.10.7. Career Services ................................................................................................................ 71 5.10.7.1. Services .................................................................................................................... 71 5.10.7.2. Online Resources ......................................................................................................... 71 5.10.7.3. Jobs......................................................................................................................... 72 5.10.7.4. Internships ................................................................................................................. 72 5.10.7.5. Graduate & Professional Studies ....................................................................................... 72

5.10.8. Mondor-Eagen Library ........................................................................................................ 73 5.10.8.1. Library Welcome.......................................................................................................... 73 5.10.8.2. Main Content Block....................................................................................................... 73 5.10.8.3. Contacts & Hours block.................................................................................................. 73 5.10.8.4. Lower block ............................................................................................................... 74

5.11. DEMOGRAPHICS........................................................................................................... 75 5.11.1. Parents Page ................................................................................................................... 75

5.11.1.1. ‘Visiting Worcester’ Block............................................................................................... 76 5.11.2. Enrollment Process............................................................................................................ 76 5.11.3. First Year Issues ............................................................................................................... 76 5.11.4. I Wish I Had Known............................................................................................................ 77 5.11.5. Future Students ............................................................................................................... 78

5.11.5.1. Resources for Future Students ......................................................................................... 78 5.11.6. Students ........................................................................................................................ 79 5.11.7. Alumni & Friends Page ....................................................................................................... 79

5.11.7.1. Welcome tab .............................................................................................................. 80 5.11.7.2. News & Notes ............................................................................................................. 80 5.11.7.3. Alumni Services ........................................................................................................... 80 5.11.7.4. Giving....................................................................................................................... 81

5.12. KNOWLEDGEBASE......................................................................................................... 81 5.12.1. Search Knowledgebase ....................................................................................................... 82

5.12.1.1. Knowledgebase Items List............................................................................................... 82 5.12.1.2. Add / Edit Knowledgebase Item........................................................................................ 82

5.13. DIRECTORY............................................................................................................... 83 5.13.1. Search Block ................................................................................................................... 83 5.13.2. Search Results Table.......................................................................................................... 84

5.14. SITE MAP................................................................................................................. 84 5.15. PRIVACY POLICY.......................................................................................................... 85 5.16. SEARCH .................................................................................................................. 85

5.16.1. Search Results page........................................................................................................... 85 5.17. APPLICATIONS FORMS .................................................................................................... 86 5.18. INFOBLOCKS MANAGEMENT ............................................................................................... 87

5.18.1. ‘Apply Now’ Infoblock ........................................................................................................ 87 5.18.2. ‘Graduate Studies’ Infoblock ................................................................................................ 87 5.18.3. ‘5th Year Option’ Infoblock ................................................................................................. 87

5.18.4. ‘Tuition & Financial Aid’ Infoblock ......................................................................................... 88 5.18.5. ‘Vision 2012’ Infoblock ....................................................................................................... 88 5.18.6. ‘Donations’ Infobock.......................................................................................................... 88 5.18.7. ‘Online Catalog’ Infoblock ................................................................................................... 88 5.18.8. ‘AMC Times’ Infoblock........................................................................................................ 89 5.18.9. ‘Alumni Magazine’ Infoblock ................................................................................................ 89 5.18.10. ‘Bookstore’ Infoblock......................................................................................................... 89 5.18.11. ‘Molly Bish Center’ Infoblock................................................................................................ 90 5.18.12. ‘Request Information’ Infoblock ............................................................................................ 90 5.18.13. ‘Contact Us’ Infoblock........................................................................................................ 90 5.18.14. ‘Request a Tour’ Infoblock .................................................................................................. 91 5.18.15. ‘Refer a Friend’ Infoblock ................................................................................................... 91 5.18.16. ‘News Subscription’ Infoblock............................................................................................... 92 5.18.17. ‘Stay informed’ Infoblock.................................................................................................... 93 5.18.18. ‘Directions’ Infoblock......................................................................................................... 94 5.18.19. ‘Paxton and Campus Map’ Infoblock ....................................................................................... 94 5.18.20. ‘News’ Infoblock .............................................................................................................. 94 5.18.21. ‘President’s Blog’ Infoblock ................................................................................................. 95 5.18.22. ‘Sport Updates‘ Infoblock.................................................................................................... 95 5.18.23. ‘Featured Major’ Infoblock .................................................................................................. 95 5.18.24. ‘Featured Sports’ Infoblock ................................................................................................. 96 5.18.25. ‘Featured Event’ Infoblock .................................................................................................. 96 5.18.26. ‘Featured Student’ Infoblock................................................................................................ 97 5.18.27. ‘Calendar of Events’ Infoblock .............................................................................................. 97 5.18.28. ‘Academic Calendar’ Infoblock ............................................................................................. 97 5.18.29. ‘Registration & Policies’ Infoblock ......................................................................................... 97 5.18.30. ‘Quick Links’ Infoblock ....................................................................................................... 98 5.18.31. ‘External Links’ Infoblock.................................................................................................... 98 5.18.32. ‘Quick Forms’ Infoblock...................................................................................................... 98 5.18.33. ‘Quick Documents’ Infoblock................................................................................................ 99 5.18.34. ‘Speeches’ Infoblock.......................................................................................................... 99 5.18.35. ‘Students Career Services’ Infoblock......................................................................................100 5.18.36. ‘Did You Know?’ Infoblock ..................................................................................................100 5.18.37. ’Empower Login’ Infoblock .................................................................................................100 5.18.38. ‘Photo Gallery’ Infoblock ...................................................................................................101 5.18.39. ‘Important Numbers’ Infoblock ............................................................................................101 5.18.40. ‘Search Previous Blogs’ Infoblock..........................................................................................102 5.18.41. ‘Campus Store’ Infoblock ...................................................................................................102 5.18.42. ‘Student Suggestions’ Infoblock ...........................................................................................102

6. ADMIN-ONLY AREA..................................................................................................... 103 6.1. ADMINISTRATOR AUTHENTICATION AND SECURITY LOGS ..................................................................103 6.2. ADMIN LOGIN............................................................................................................103 6.3. WELCOME BLOCK........................................................................................................103 6.4. ‘FORGOT YOUR PASSWORD?’............................................................................................103 6.5. SECURITY LOGS .........................................................................................................104

6.5.1. Security Logs Search .........................................................................................................104 6.5.2. Login Attempts List ..........................................................................................................104 6.5.3. Login Attempt Details .......................................................................................................105

6.6. IP RESTRICTIONS MANAGEMENT .........................................................................................105 6.6.1. IP Restrictions List ........................................................................................................... 105 6.6.2. Add / Edit an IP Restriction ................................................................................................106

6.7. ACCOUNTS MANAGEMENT................................................................................................106 6.7.1. Accounts Search ..............................................................................................................107 6.7.2. Accounts List.................................................................................................................. 107 6.7.3. Add / Edit Account...........................................................................................................107

6.8. ‘YOUR ACCOUNT’ PAGE.................................................................................................108 7. BLOGS .................................................................................................................... 110 8. INTEGRATION WITH FIRSTCONTACT! E-CRM...................................................................... 111

1. Introduction 1.1. Target Audience

Anna Maria College is a Catholic institution of higher education situated in the town of Paxton, Massachusetts. The Anna Maria College Public Website informs of its educational and social activities to a broad range of visitors i.e. students, future students, alumni, parents etc. The Website also simplifies the admission process for future students providing them with complete information and online application tools.

1.2. CMS & CRM Functionality There are the following content and customer relations management functionality components:

• The Central Repository. Data are added and managed via a single interface and displayed in more than one page or section of the Anna Maria website. Each data record has a set of checkboxes so Admin can control where the item will appear.

• Common Page SMS. All pages that have simple identical layout are managed in the same way – admin adds, edits or deletes text paragraphs as well as manages paragraph images (one image per paragraph)

• Page-specific CMS. Admin can manage Anna Maria website contents using the back-end administration area. Admin can browse the site the same way as regular users do, but will see the content management controls in addition to the content (i.e. text area with HTML editor will appear instead of just an intro paragraph, lists will have controls on adding, editing and deleting items, etc.)

• Infoblocks. Infoblocks can be placed on nearly every page of the site. Admin can add and edit infoblocks, manage their order and, for certain infoblock types, choose the content to be displayed in the infoblocks.

• Security Logs. Admin may search and review the lists of successful logins and failed attempts to log in to any of the projects supported by the Directory Server system.

• IP Address Restrictions Management. For each of the supported projects, Admin can specify the ranges of IP addresses from which access to the project is allowed/prohibited.

• Employees Management. Admin can add, edit and delete Employees, as well as assign them to groups. Employee may be assigned to several groups, but only to one group per project.

• Employee Groups and Permissions Management. Admin can manage (add, edit and delete) groups and their access permissions for the project.

• Integration with FirstContact! E-CRM. The FirstContact! system is a foundation of the content management engine that also serves the CRM purposes (creating and managing data collection forms, contact origin-based form routing, collection of visitor contact and other information).

1.3. About This Document This document is divided into two main sections:

• Main Site (front-end and back-end) • Admin-Only Area

There is also a chapter dedicated to integration with FirstContact! E-CRM.

2. Navigation The main site includes navigation via the site Main Menu, Secondary Menu and Demographic Menu. Apart from these menus, the navigation can take place via the footer menu and infoblocks.

2.1. Main Menu The Main Menu contains links to the following menu items – main site major areas:

• About • Academics • Admissions • Athletics • Campus Life • Resources

If a user is currently in one of the categories listed above (e.g. not on the home page) – appropriate menu item is highlighted. Each main menu item contains specific secondary navigational menu items.

2.2. Demographics Menu The Demographics Menu contains links to the following pages:

• Parents • Future Students • Students • Alumni & Friends

2.3. Footer Menu The footer menu contains the following links:

• Contact Us • Site Map • Privacy Policy • Directions • Directory • Knowledgebase • Job Opportunities

The footer also contains Address and Phone Information.

2.4. Breadcrumbs Breadcrumbs display full path from Home Page to the current page with links to all intermediate parent pages of the current page. There are no breadcrumbs on the Home Page.

2.5. Infoblocks Infoblocks are small content blocks placed to the left or at the bottom of the main content of pages. Infoblocks are used to guide users to additional or related information when this information is relevant to the section user is currently in.

Depending on their type, Infoblocks can contain information or links to information related to the content of the current page.

Depending on the type of infoblock, its content / links can be edited directly (using edit forms in the infoblock management engine) or just selected from data currently present in the Anna Maria website database. For example, if an infoblock displays an event, the event info is not entered directly; an administrator just selects an event to display from events that have been previously created in the calendar.

3. Common Pages

Common pages are the pages that have similar content layout and functionality. They use common content management features (like text, links and images management). Common pages are accompanied by a particular list of content blocks or infoblocks (see section 2.5 Infoblocks).

All common pages throughout the site have cross-links to this section of the document.

3.1. Common Page Type 1

Common page Type 1 consists of Main Content block and the following infoblocks:

o QuickLinks (bottom static infoblock, see Section 6.5.1.24 Quick Links for details)

o QuickForms (bottom static infoblock, see Section 6.5.1.26. Quick Forms for details)

o QuickDocuments (bottom static infoblock, see Section 6.5.1.27. Quick Documents for details)

o Dynamic Infoblocks (left side dynamic infoblocks that can be changed by Administrator via back-end; Admin can only add, delete and replace this infoblock with another one via the back-end).

The Main Content block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited, but at least one paragraph should be present.

3.1.1. Adding Paragraphs to Main Content Block

Each paragraph has:

• Title (optional) • Text (text block with an HTML editor) • Image with caption (optional - Admin can upload an image to add it to the

paragraph or replace an existing image; Admin can delete the image from the paragraph; Admin can select image position – left or right).

3.2. Common Page Type 2

The Common Pages Type 2 consists of Main Content block broken down into particular number of tabs that divide it to pages. The Common Page Type 2 consists of the following infoblocks:

o QuickLinks (bottom static infoblock, see Section 6.5.1.24 Quick Links for details)

o QuickForms (bottom static infoblock, see Section 6.5.1.26. Quick Forms for details)

o QuickDocuments (bottom static infoblock, see Section 6.5.1.27. Quick Documents for details)

o Dynamic Infoblocks (left side dynamic infoblocks that can be changed by Administrator via back-end; Admin can only add, delete and replace this infoblock with another via the back-end).

The tabs are not manageable. Admin can only change content in each section of the main block by adding/editing/deleting paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present.

3.2.1. Adding Paragraphs to Main Content Block

Each paragraph has:

• Title (optional) • Text (text block with an HTML editor) • Image with caption (optional - Admin can upload an image to add it to the

paragraph or replace an existing image; Admin can delete the image from the paragraph; Admin can select image position – left or right)

4. Banner Management This section is for back-end administration only.

Admin can upload and remove banners to the banner library. Each Anna Maria College Public Site area has an individual banner library that is managed separately.

4.1. Banner Library

4.1.1. Banner List

This section is for back-end administration only.

The Banner List displays each banner in the following format:

• Banner Title • Enabled (Yes / No) • Edit Location link • Delete Location control with deletion confirmation

The list can be sorted by Banner Title in ascending or descending order by clicking appropriate column. The current sorting of the list is indicated with Up or Down arrow in the heading of the Banner Title column. The default sort order is by Title, descending.

The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. User can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.

Above the list, there is an Add Banner link.

4.1.2. Add / Edit a Banner

This section is for back-end administration only.

While adding or editing a banner, Admin operates with the following location attributes:

Caption Field Type Validation Rules Comment

Title* Text field (max. 64 characters)

Must not be empty.

Image* Upload / Replace field Only JPEG, GIF, PNG, or SWF extensions, 505x190 pixels.

Archived Checkbox Must be unchecked by default.

If checked, the banner will not be shown in front-end.

Note Fields marked with an asterisk * are required.

5. Main Site 5.1. Home Page

The Anna Maria College home page contains the following components:

• Primary and Demographics Menu • Central Block that consists of:

o Title o Central Block Image o Text

• Left Banner Image o link to Banner Management area (back-end only)

• Current News o News Image o 4 recent news from the news database (each title can not be longer

than two lines) o View all link to the News Main Page

• Sports Update block that consists of: o 4 random sports titles with relevant links to Sports Details pages o Image o 4 recent news from the news database filtered by Athletics category –

each title can not be longer than two lines) o Bottom Links area (View all link to the News Page filtered by Athletics

category; Schedule link to Sports Schedules, Standings link to Sports Statistics)

• Banner

The Anna Maria College home page contains the Events Calendar Infoblock

BACK END

The following list of The Anna Maria College home page items can be managed by administrators on the back-end:

• Left Banner (please see section 4. Banner Management for details) • The link of Vision 2012 infoblock (admin can add, replace or delete the link

with editable field). • Current News (Admin can set News Image selecting it from the Image

Gallery) • Sports Update (Admin can set the Image selecting it from the Image Gallery) • Central Block (see the paragraph below) • Banner (administrator can add, replace or delete an image of specific file

types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He can also add, replace or delete the link to any internal page of the site using editable list.

5.1.1. Blocks List (back-end only)

The Blocks List displays each block in the following format:

• Block Title • Enabled (Yes / No) • Edit link • Delete control with deletion confirmation

The list can be sorted by Block Title in ascending or descending order by clicking appropriate column.

Above the list, there is an Add Block link.

5.1.2. Add / Edit Block (back-end only)

While adding or editing a block, Admin operates with the following location attributes:



Must not be empty.


Text* Text field (max. 500 characters)

Must not be empty.

Enabled* Checkbox Must be unchecked by default.

If checked, the block will not be shown in front-end.


5.2. About Us Area The About Us section contains the following submenu items:

• President’s Page • Vision 2012 • Mission • Trustees • Fast Facts • Reach Us • Job Opportunities

5.2.1. About Us

The main content block of the About Us page is the President’s Welcome. The Main Content block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one

paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

The About Us page contains the following infoblocks:

o Vision 2012 o Did You Know? o Request information o Photo Gallery o News (5 recent news) o Directions (small version) o QuickLinks o QuickForms o QuickDocuments

5.2.2. Mission

The Mission page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.2.3. President’s Page

The President’s Page contains following blocks:

• President’s Welcome – with Image and President’s Welcome text. • Contact Info – with information on how to contact the President.

The President’s Page contains also the following infoblocks:

o President’s Blog o 2 left dynamic infoblocks o Search Previous Blogs (see section 5.17.37 Search Previous Blogs), - the

Search infoblock for Blog area search o Calendar of Events block (see section 5.17.24. Calendar of Events). o QuickLinks o QuickForms o QuickDocuments

5.2.3.1. President’s Welcome

BACK END

Administrator can add, replace or delete an Image and President’s Welcome via Add / Edit President Welcome popup that contains the following form:



3-50 characters. Latin letters and ‘.’ are allowed.

Intro Text field (max. 100 characters)


Image* File upload / delete controls

JPEG file extensions. Files up to 50 Kb are allowed.

Welcome Text* Text field (max. 2000 characters)

3-2000 characters. HTML-editor is used for composing the text


Save button is used for saving the content; Clear button clears all fields of the form.

5.2.3.2. Contact Info

Administrator can add, replace or delete Contact Info via HTML editor.

5.2.4. President’s Blog

FRONT END

The main block of the President’s Blog contains 4 blog entries with the Post a comment link in the end of each blog record and links to the previous and to the next blog entries (paging).

The page contains the following left side blocks:

• From Author (block with Intro to the President’s Blog) • Recent Posts (block with Latest Posts Titles in the President’s Blog with the

links to the previous and next topics) • Categories (block with Topics Categories of the President’s Blog)

The page contains the following infoblocks:

o Search Previous Blogs (see section 5.3.1.1.36 Search Previous Blogs), - the Search infoblock for Blog area search

o QuickLinks o QuickForms o QuickDocuments

BACK END

WordPress software functionality is used for Posting to the blog (Please visit section 7. Blogs for details). Admin is able to delete posted comments. Every time a comment is posted on the blog Admin receive immediate event notification.

5.2.5. Vision 2012

The Vision 2012 page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.2.6. Fast Facts

The Fast Facts page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.2.7. Job Opportunities

The Job Opportunity page is broken down into the following blocks:

• Jobs and Openings • Job Application Form

The Jobs and Openings block of the Job Opportunities page is broken down into 3 tabs that divide it into 3 sections:

• Why work at AMC • Staff Openings • Faculty Openings

Jobs and Openings block are composed by adding individual paragraphs. Admin can add, edit and delete paragraph present. The number of paragraphs is unlimited but there should be at least one paragraph (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

Job Application form contains the following fields:


First Name* Text field (max. 40 characters)

2-40 characters.

Last Name* Text field (max. 40 characters)

2-40 characters.

E-mail* Text field (max. 128 characters)

Should contain a valid e-mail address.

Phone 3 text fields (‘xxx-xxx-xxxx’ format)

The entire number should be specified according to the number mask.


Fax 3 text fields (‘xxx-xxx-xxxx’ format)


Address 1* Text field (max. 64 characters)

Contains 4-128 characters.

Address 2 Text field (max. 64 characters)

City* Text field (max. 40 characters)

Should be not empty.

ZIP Code* Text field (max. 5 characters)

Should be filled in with 5 digits.

State* Dropdown (one choice for each US state)

A state should be selected.

Desired Position* Text field (max. 64 characters)


Application file* File Upload DOC, PDF, RTF or TXT file must be attached


Send button is used for sending online application; Clear button clears all fields of the form.

BACK END Administrator can add the content to the Jobs and Openings block with the following form:


Job Title*

Text field (max. 40 characters)

3-40 characters.

Category* Dropdown (‘Staff’, ‘Faculty’ – one selection is allowed)

Must be selected

Salary (gross USD p.a.) Text field (max. 10 characters)

2-10 characters.

Job Description* Text field (max. 500 characters)

5-500 characters.

Save button is used for saving a vacancy; Clear button clears all fields of the form.

The Job Opportunities page contains the following list of infoblocks:

o Vision 2012 o Internship o Accreditation

5.2.8. Trustees

The Trustees page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.2.9. Reach Us

The main area of the Reach Us Page is the List of Contacts

FRONT END The List of Contacts appears as a three-column table. Each contact record contains the following data:

• Department • Person’s Name • Position • Phone • Email • Office Location (contains Building Name and Room Number in a single line)

BACK END The Add / Edit Contact links next to the relevant record forwards admin to the page that contains the following form:


Department* Text field (max. 40 characters)

2-40 characters. Contains data entered previously in Edit mode





Position* Text field (max. 64 characters)

Contains 4-64 characters. Contains data entered previously in Edit mode

Phone* 3 text fields (‘xxx-xxx-xxxx’ format)


Contains data entered previously in Edit mode




Office Location Building Name



Office Location Room Number




The page contains also the following infoblocks:

o Virtual Tour o Paxton and Campus Map o QuickLinks o QuickForms o QuickDocuments o Request Information

5.2.10. Paxton and Campus Map

FRONT END

Paxton and Campus Map page is a simple popup-window containing Paxton and Campus Maps

BACK END Administrator can upload Paxton and Campus Map using appropriate form in relevant infoblock (see section 5.17.17. ‘Paxton and Campus Map’ Infoblock for details):

5.3. Academics Area The Academics section contains the following submenu items:

• Registrar’s Center • Molly Bish Center (contains a link to http://www.mollybishcenter.org/) • Accreditation & Recognition • Honors Program • Graduate Studies • Continuing Education • Institute for Music & Consciousness

All pages of this section contain the following drop-down controls for quick navigation among Programs/Majors ordered alphabetically:

• Undergraduate Majors • Graduate Study Programs • Continuing Education Programs

Selecting an item within these lists forwards a user to appropriate Program/Major Details page.

5.3.1. Academics

The Academics Page consists of the following main areas:

• Academic Dean Welcome. • List of Majors by Divisions

FRONT END Academic Dean Welcome section contains the following elements:

• Image • Academic Dean Welcome text

BACK END

Academic Dean Welcome section is composed by adding individual paragraphs. Admin can add, edit and delete paragraph The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

List of Majors is formed automatically based on Majors/Division data stored in the database. Admin can Add/Edit/Delete Program/Major in Admin Programs/Majors List after clicking View Admin Programs/Majors List link that brings him to the Admin Programs/Majors List (see section 5.3.12.1. Admin Programs/Majors List for details).


o Accreditation & Recognition o Refer a Friend o Online Catalog o Event Calendar o QuickLinks o QuickForms o QuickDocuments o Featured Major

5.3.2. Registrar’s Center

The Registrar’s Center page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.3.3. Accreditation & Recognition

The Accreditation & Recognition page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.3.4. Honors Program

The Honors Program page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.3.5. Graduate Studies

FRONT END The Graduate Studies Page consists of the following main sections:

• Graduate Study Main Content Block. • List of Graduate Study Programs (a List of Programs with links to the

relevant Program Details pages).

BACK END The Graduate Study Programs Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

List of Programs is formed automatically based on Program data stored in the database. Admin can Add/Edit/Delete Program in Admin Programs/Majors List after clicking View Admin Programs/Majors List link that brings him to the Admin Programs/Majors List (see section 5.3.12.1. Admin Programs/Majors List for details).

After creating a new Graduate Program Record in the database new Graduate Program Details page is generated.


o QuickLinks o QuickForms o QuickDocuments o Request information o Academic Event Calendar (filtered on educational direction)

5.3.6. Continuing Education

The Continuing Education Page consists of the following main sections:

• Continuing Education Main Content Block. • List of Continuing Education Programs (a List of Programs with links to the

relevant Program Details pages).

BACK END The Continuing Education Programs Introduction Main Content Block block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

List of Programs is formed automatically based on Program data stored in the database. Admin can Add/Edit/Delete Program in Admin Programs/Majors List after clicking View Admin Programs/Majors List link that brings him to the Admin Programs/Majors List (see section 5.3.12.1. Admin Programs/Majors List for details).


o QuickLinks o QuickForms o QuickDocuments o Request information o Academic Event Calendar (filtered on educational direction)

5.3.7. Institute for Music & Consciousness

FRONT END

The Institute for Music & Consciousness page is broken down into 5 tabs that divide it into to 5 sub-pages:

• Program Information

• Course Descriptions

• Faculty

• Schedule and Costs

• How to Apply

The Institute for Music & Consciousness is a Common Page Type 2 and is managed accordingly (see section 3.2. Common Page Type 2).

5.3.7.1. Program Information

FRONT END The Program Information page is broken down into 5 tabs that divide it into 5 sub-pages:

• Program Information (default page)


• Faculty


• How to Apply

BACK END The Program Information is a Common Page Type 2 and is managed accordingly (see section 3.2. Common Page Type 2).

5.3.7.2. Course Descriptions

FRONT END The Course Descriptions page is broken down into 5 tabs that divide it into 5 sub-pages:


• Course Descriptions (default page)

• Faculty


• How to Apply

BACK END The Course Descriptions page is a Common Page Type 2 and is managed accordingly (see section 3.2. Common Page Type 2).

5.3.7.3. Faculty

FRONT END The Faculty page is broken down into 5 tabs that divide it into 5 sub-pages:



• Faculty (default page)


• How to Apply

BACK END The Faculty page is a Common Page Type 2 and managed accordingly (see section 3.2. Common Page Type 2).

5.3.7.4. Schedule and Costs

FRONT END

The Schedule and Costs page is broken down into 5 tabs that divide it into to 5 sub-pages:



• Faculty

• Schedule and Costs (default page)

• How to Apply

BACK END The Schedule and Costs page is a Common Page Type 2 and managed accordingly (see section 3.2. Common Page Type 2).

5.3.7.5. How to Apply

FRONT END The How to Apply page is broken down into 5 tabs that divide it into 5 sub-pages:



• Faculty


• How to Apply (default page)

BACK END The How to Apply page is a Common Page Type 2 and is managed accordingly (see section 3.2. Common Page Type 2).

5.3.8. Program/Major Details Pages

FRONT END The main block of the Program/Major Details page contains page contains Program/Major Details block.


o Apply Now o Academic Event Calendar (filtered by educational direction) o Online Catalog o QuickLinks o QuickForms o QuickDocuments

BACK END The Program/Major Details block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

Particular Major/Program page is created after adding new Program/Major via back-end.

5.3.8.1. Admin Programs/Majors List (Admin Only)

BACK END

The Admin Programs/Majors List contains all Programs/Majors associated with the particular Program/Major Details page.

Admin Programs/Majors item contains:

• Program/Major Title • Category (‘Undergraduate Major’, ‘Continuing Education Program’, or

‘Graduate Study Program’) • Division • Actions:

o Edit

o Delete (deletion requires confirmation)

The total number of items is displayed above the list. The list is divided into pages. Admin can customize the number of items displayed per page. Admin can navigate between the pages of the list using links to all pages by page numbers and Previous / Next links above and below the current page of the list.

The Programs/Majors List can be sorted by Programs/Majors Title or Category in ascending or descending order by clicking list column titles. The current sorting of the list is indicated with an Up or Down arrow in the heading of the column the list is sorted by. The default sort order is by Date, descending.

There is an Add Program/Major link above the current page of the list.

5.3.8.2. Add / Edit Program/Major (Admin Only)

BACK END The Add / Edit Program/Major page contains the following elements:


Program/Major Title* Text field (max. 50 characters)

3-50 characters. Latin letters, digits and ‘.’ are allowed.

Program/Major Category*

Dropdown (“Undergraduate Major”, “Continuing Education Program”, “Graduate Study Program”, one choice is possible)

Must be selected

Division* Dropdown (List of divisions: ‘Humanities and International Studies’, ‘Business, Law and Public Policy’, ‘Human Development and Human Services’, ‘Environmental, Natural and Technological Sciences’, ‘Fine Arts’)

Must be selected


Save button is used for saving a Program/Major; Clear button clears all fields of the form. Particular Programs/Majors Page is created after adding a new Program/Major.

5.4. Admissions Area The Admissions section contains the following submenu items:

• Admissions Process • Visit With Us • High School Visits

• Tuition & Financial Aid • Event Registration

5.4.1. Admissions Main Page

The Admissions Page consists of the following main sections:

• Academic Dean Welcome. • Admission Requirements.

Both sections are composed by adding paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).


o Accreditation & Recognition o Refer a Friend o Online Catalog o Event Calendar o QuickLinks o QuickForms o QuickDocuments o Featured Major

5.4.2. Admissions Process

The Admissions Process page is divided into 7 sections by following tabs:

• Undergraduate • Graduate • Continuing Education • 5th Year Option • Transfers • International • Nursing


o 2 Dynamic Infoblocks (left side dynamic infoblocks that can be changed by Administrator via back-end; Admin can only add, delete and replace this infoblock with another via the back-end.

o Request Information o QuickLinks o QuickForms o QuickDocuments

The Admissions Process page is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at

least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.4.3. Visit With Us

The Visit With Us page is divided into 3 sections using the following tabs:

• Visit With Us (default section) • Meet your Admissions Team • Meet Your Student Tour Guides

The Visit With Us Main Content block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.4.3.1. Meet Your Admissions Team

The Meet Your Admissions Team page is divided into 3 sub-pages using the following tabs:

• Visit With Us • Meet your Admissions Team (default section) • Meet Your Student Tour Guides

The Meet Your Admissions Team Main Content block is composed by adding paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).


o QuickLinks o QuickForms o QuickDocuments o 4 Dynamic Infoblocks

5.4.3.2. Meet Your Student Tour Guides

The Meet Your Tour Guides page is divided into 3 sub-pages using the following tabs:

• Visit With Us • Meet your Admissions Team • Meet Your Student Tour Guides (default section)

The Meet Your Tour Guides Main Content block is composed by adding paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).


o QuickLinks o QuickForms o QuickDocuments o 4 Dynamic Infoblocks

5.4.4. High School Visits

The High School Visits page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.4.5. Registrations & Policies

The Registrations & Policies page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.4.6. Events Registration

FRONT END

The Event Registration Page is divided into 5 sections with Main content area and appropriate Form using the following tabs:

• Weekday Tours • AMC Student for a Day • Saturday Information Sessions • Graduate/Continuing Education Information Sessions • Contact Coach

BACK END Admin can Add/Edit Main content for the appropriate tab area with HTML editor. The forms are not managed on the back-end - a link to the FirstContact! form management web tool is provided instead.

5.4.6.1. Weekday Tours

FRONT END Weekday Tours area contains a FirstContact! form with the following accompanied by a ‘Submit Reservation’ and ‘Clear Form’ buttons.


First Name* Text field (max. 40 3-40 characters.

characters)


3-40 characters.



Gender 2 radio buttons (’Male’,’ Female’)

Must be checked

Date* Editable text field (MM/DD/YYYY) + popup calendar

A valid date should be typed in or selected.

Time* 3 radio buttons (’10:00 AM’,’ 12:00 AM’, ‘2:00 PM’)

Must be checked

Address* Text field (max. 64 characters)




State* Dropdown (one choice for each state)



5 digit number.

Home Phone* 3 text fields (‘xxx-xxx-xxxx’ format)


Cell Phone 3 text fields (‘xxx-xxx-xxxx’ format)


Year of High School Graduation

Single text field (‘xxxx’ format)

The entire mask should be filled in with digits.

Intended Major Dropdown (one choice for each major and ‘Undecided’ option)

Name of High School or College you are coming from



Number of People Attending (including yourself)*


1 or 2 digit number.

How do you prefer to be contacted

Dropdown (Cell Phone, Work Phone, E-mail)

When is the best time to contact you

Checkboxes (‘Morning’, ‘Afternoon’, ‘Evening’, ‘Weekends’)


BACK END The form is not managed on the back-end - a link to the FirstContact! form management web tool is provided instead.

5.4.6.2. AMC Student for a Day

FRONT END AMC Student for a Day area contains a FirstContact! form with the following fields accompanied by a ‘Submit Reservation’ and ‘Clear Form’ buttons.









Must be checked










5 digit number.







4 digit number.














5.4.6.3. Saturday Tours

FRONT END Saturday Tours area contains a FirstContact! form with the title and following fields accompanied by a ‘Submit Reservation’ and ‘Clear Form’ buttons.



3-40 characters.


3-40 characters.




Must be checked

Date* Editable text field (MM/DD/YYYY) + popup calendar with recent Saturdays highlighted









5 digit number.


The entire number should be specified

according to the number mask..


The entire number should be specified according to the number mask..



4 digit number.














5.4.6.4. Graduate/Continuing Education Information Sessions

FRONT END Graduate/Continuing Education Information Sessions area contains a FirstContact! form with the title and following fields accompanied by a ‘Submit Reservation’ and ‘Clear Form’ buttons.



3-40 characters.


3-40 characters.




Must be checked

Date* Radio button group of available dates

One date must be selected.








5 digit number.





Intended Program Dropdown (corresponding programs list and ‘Undecided’ option, one choice is allowed)







5.4.6.5. Contact Coach

FRONT END Contact Coach Area contains a FirstContact! form with the title and following fields accompanied by a ‘Submit Reservation’ and ‘Clear Form’ buttons.



3-40 characters.


3-40 characters.




Must be checked








5 digit number.







4 digit number.




Sports* Dropdown (one choice for each sport)

A sport should be selected.

Coach’s Name Text field (max. 40 characters)


Position Text field (max. 40 characters)


Height Text field (“x’x” format) 3 digit number (1 digit for feet and 2 digits for inches).

Weight Text field (max. 3 characters)

2 or 3 digit number for weight in pounds.

Intended Major Dropdown (one choice for each major, plus ‘Undecided' option)





Additional Information Text field (max. 40 characters)

Note

Fields marked with an asterisk * are required.


5.4.7. Tuition & Financial Aid

The Tuition & Financial Aid page contains the following blocks:

• Main Content Block is divided into 5 sections using the following tabs (‘Tuition & Financial Aid’ (default section), ‘Tuition & Fees’, ‘Applying’, ‘Scholarships & Other Programs’, ‘Financing Options’)

• Student Employment

• Average Aid Package

• Financial Aid Staff & Office Hours



o Request Information o QuickLinks o QuickForms o QuickDocuments (filtered by Financial Aid Policies)

All blocks of the page are composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.4.7.1. Tuition & Fees

The Tuition & Fees page contains the following blocks:

• Main Content Block divided into 5 sections using the following tabs (‘Tuition & Financial Aid’, ‘Tuition & Fees’ (default section), ‘Applying’, ‘Scholarships & Other Programs’, ‘Financing Options’)





http://www.annamaria.edu/admissions/policies.php


o Request Information o QuickLinks o QuickForms o QuickDocuments (filtered by Financial Aid Policies)

The Tuition & Fees area is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.4.7.2. Applying

The Applying page contains the following blocks:

• Main Content Block divided into 5 sections using the following tabs (‘Tuition & Financial Aid’, ‘Tuition & Fees’, ‘Applying’ (default section), ‘Scholarships & Other Programs’, ‘Financing Options’)







The Applying area is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.4.7.3. Scholarships & Other Programs

The Scholarships & Other Programs page contains the following blocks:

• Main Content Block divided into 5 sections using the following tabs (‘Tuition & Financial Aid’, ‘Tuition & Fees’, ‘Applying’, ‘Scholarships & Other Programs’ (default section), ‘Financing Options’)

http://www.annamaria.edu/admissions/policies.php







The Scholarships & Other Programs is a Common Page Type 2 and managed accordingly (see section 3.2 Common Page Type 2).

5.4.7.4. Financing Options

The Financing Options page contains the following blocks:

• Main Content Block divided into 5 sections using the following tabs (‘Tuition & Financial Aid’, ‘Tuition & Fees’, ‘Applying’, ‘Scholarships & Other Programs’, ‘Financing Options’ (default section))







The Financing Options page is the Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.4.8. Nursing Admissions Process

The Nursing Admissions Process page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.5. Athletics Area

The Athletics section contains the following submenu items:

• Athletics Directory • Athletics Facilities • Boys & Girls Summer Camps

All pages of this section contain the following drop-down controls for quick navigation among Sports ordered alphabetically:

• ‘Men’s Sports’ and ‘Women’s Sports’ drop-down controls for quick navigation among Main Sports ordered alphabetically.

• ‘Intramural Sports‘ drop-down control for quick navigation among Intramural Sports ordered alphabetically.

Selecting an item within these lists forwards a user to appropriate Sport Details page.

5.5.1. Athletics Main Page

FRONT END The News Main Page consists of the following areas:

• Page Title • Director of Athletics Welcome • Sports News and Stories Block (with Featured Player) • Sports List area (Admin Only) • Add/Edit Sport area (Admin Only)

The page also contains infoblocks:

o Photo Gallery (recent Sport Photos) o Sign-Up o Events Calendar (filtered by Athletics) o QuickLinks o QuickForms o QuickDocuments

BACK END Please, refer to the following paragraphs of the document for beck-end details.

5.5.1.1. Director of Athletics Welcome Block

FRONT END

The Director of Athletics Welcome Block contains:

• Director’s photo • Director of Athletics Welcome content area

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and of limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He also can add, replace or delete Director of Athletics Welcome text using HTML editor.

5.5.1.2. Sports News and Stories Block

FRONT END The Sports News and Stories Block contains:

• Spotlight Story • Sport News • Featured Player Area

BACK END Admin can either set a Recent method for selecting the Spotlight Story from News Database (Athletics category news with Spotlight flag set in) or Select the News for this database manually. To select a method of displaying the Spotlight Story, Recent or Select links are used respectively.

If Recent method is used the most resent Spotlight Story for the block is selected. If Select method is used popup window shows the News Search form. It contains all Spotlight News from Sports. Admin can operate with the following attributes to perform the search among the News:

• Title (text field) • Text (text field) • Date(From and To editable text fields and popup calendars)

Initially, the form is empty. After a search is performed, the form is filled in with the results of the latest search. The Select link is used in the Action column to select relevant news to the Spotlight Story Block.

The Sports News displays 5 latest records from the News database. Each record contains a news title with a link to News Details Page (see section 5.5.3. News Details).

Featured Player Area contains Featured Player’s data stored in the database (photo, height, weight, etc) accompanied by Brief Facts text (optional). Administrator can choose a Featured Player from the drop-down list that contains all players from AnnaMaria team mentioned in Spotlight Story. Admin can replace the default image for this block by another image of specific file types (GIF or JPEG only) and limited size (up to 20 kB) as well as limited in dimensions (defined by web layout). Administrator can add Brief Facts text using editable text field.

“Featured Player Area” can be hidden by selecting Hidden checkbox.

5.5.1.3. Sports List area (Admin Only)

BACK END

The Sports List page contains all Sports separated by 2 tabs into 2 categories:

• Varsity Sports • Intramural Sports

Each tab contains an Items List with following attributes:

• Sport Title • Sport Type (Team Sport, Individual Sport) • Gender attribute (Men’s, Women’s) • Actions:

o Edit link o Delete link (deletion requires confirmation)


The Sports List can be sorted by Title, Type, and Gender attribute in ascending or descending order by clicking list column titles. The current sorting of the list is indicated with an Up or Down arrow in the heading of the column the list is sorted by. The default sort order is by Title, descending.

There is an Add New Sport link above Sports List that links to the Add / Edit Sport Form. The Add / Edit Sport form contains the following elements:


Sport Title* Text field (max. 30 characters)

3-30 characters. Latin letters, digits and ‘.’ are allowed.

Sport Type* Dropdown (‘Team’, ‘Individual’)

Must be selected

Gender Attribute* Dropdown (‘Men’s’, ‘Women’s’)

Must be selected

Visibility Attribute* Checkbox group (‘General Info’, ‘Coaching Staff’, ‘Roster’, ‘Schedule’, ‘Current Stats’)

Set in by default


Save button is used for saving the data in the relevant category (Varsity Sports or Intramural Sports). Clear button clears all fields of the form.

5.5.2. Athletics Directory

The Athletics Directory page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.5.3. Athletics Facilities

The Athletics Facilities is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.5.4. Boys & Girls Summer Camps

The Boys & Girls Summer Camps page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.5.5. Sports Detailed Page

FRONT END The Sports Detailed Page consists of the following elements:

• Sport Title • Main Content block divided into manageable tabs (General Info, Coaching

Staff, Roster, Schedule, Current Stats). Current Stats tab contains a link to the relevant statistics file.


o Photo Gallery (recent Sport Photos) o 2 dynamic infoblocks o QuickLinks o QuickForms o QuickDocuments

BACK END All tabs can be hidden by selecting relevant Visibility attribute in the back-end (see the 5.5.1.3. Sports List area (Admin Only)). The content of the page is composed accordingly see chapters below for details.

5.5.5.1. General Info

FRONT END The General Info section contains:

• Sports Title • General Info main content block

BACK END The content of the tab area is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

The tab can be hidden by selecting relevant Visibility attribute in the beckend (see the 5.5.1.3. Sports List area (Admin Only)).

5.5.5.2. Coaching Staff

FRONT END The Coaching Staff section contains:

• Title • Coaches Cards

BACK END

Coaches Cards area contains the data stored in the database (photo, statistics, etc) and accompanied by a Brief Facts text (optional). Admin can Add/Edit the Coach to the database by filling in the following form:











Photo* Image Upload Form JPEG file extensions. Files up to 50 kB in size are allowed.


Brief Information Text field (max. 200 characters)




Save button is used for saving the data; Clear button clears all fields of the form.

The tab can be hidden by selecting relevant Visibility attribute in the beckend (see the 5.5.1.3. Sports List area (Admin Only)).

5.5.5.3. Roster

FRONT END The Roster section contains:

• Title • List of Players (with links for relevant Featured Player Block generation) • Player Profile Block

List of Player area contains the following columns: • Player Number (optional) • Name • Date of Birth (optional) • Class • Position (optional) • Hometown/High School

Clicking the List of Players item shows the Player Profile Block with relevant Player’s data:

• Player’s Photo • Name • Player Number (optional) • Class • Position (optional) • Date of Birth (optional) • Height (optional) • Weight (optional) • Hometown/High School • Brief Facts text (optional)

BACK END

The back-end section is the same as front end, but List of Player area contains the following columns:

• Player Number (optional) • Name • Date of Birth (optional) • Class • Position (optional) • Hometown/High School • Actions:


Add New Player Link is shown at the top of the list. Admin can Add/Edit Players by filling in the following form:









Date of Birth Editable text field (MM/DD/YYYY) + popup calendar



Photo* Image Upload Form JPEG file extensions. Files up to 50 kB in size are allowed.


Height

Text field (x’xx” format) 1 digit for feet, 2 digits for inches


Weight


2 or 3 digit number for weight in pounds


Hometown/High School*



Player Number

Text field (“xx” format) 1 or 2 digit number. Contains data entered previously in Edit mode

Brief Information Text field (max. 200 characters)



Save button is used for saving the data; Clear button clears all fields of the form. The tab can be hidden by selecting relevant Visibility attribute in the beckend (see the 5.5.1.3. Sports List area (Admin Only)).

5.5.5.4. Schedule

FRONT END The Roster section contains:

• Title • Results ant Fixtures

Results ant Fixtures area contains the following columns: • Date • Opponent • Game Time • Result with the Link to Game Stats • Record

Home Games and Away Games are shown in separate styles for Team Sports. Conference Games for Team Sports are marked as well. Clicking the Result Link shows the Game Stats popup with relevant Game’s Statistical data.

BACK END

The back-end section is the same as front-end, but Results ant Fixtures area contains the following columns:

• Date • Opponent • Game Time • Result (Text Field for entering the result) • Record (Text Field for entering the record) • Actions:

o Edit Game link o Upload Game Stats o Delete Game Stats (requires confirmation) o Delete Game (requires confirmation)

The List of Opponents (for Team Sports) or Tournaments (for individual Sports) is displayed in the page. It contains the following:

• Opponent/Tournament Name • Actions:


Admin can Add/Edit Opponents/Tournaments for the season by filling in the following form:


Opponent/Tournament Title*



College/Place of Event* Text field (max. 64 characters)




Add New Game Link is shown at the top of the Results and Fixtures area. Admin can Add/Edit Games by filling in the following form:


Opponent/Tournament* Dropdown (List of Opponents/Tournaments, one selection is allowed)

Must be selected. Contains data entered previously in Edit mode




Time* Text field (“xx:xx” format) Two 2 digit numbers. Contains data entered previously in Edit mode


Home / Away Game 2 radio buttons (’Home’,’ Away’)

Must be checked Contains data entered previously in Edit mode

Conference Game Check box Contains data entered previously in Edit mode


Save button is used for saving the data; Clear button clears all fields of the form. The tab can be hidden by selecting relevant Visibility attribute in the beckend (see the 5.5.1.3. Sports List area (Admin Only)).

5.5.5.5. Current Stats

BACK END This is back-end only section. It is used for uploading/deleting Current Stats file via appropriate File Upload form. The tab can be hidden by selecting relevant Visibility attribute in the beckend (see the 5.5.1.3. Sports List area (Admin Only)).

5.5.6. Intramural Sports Page

FRONT END The Intramural Sports Page contains the following:

• Title • Main Content Block


o Refer a Friend o 2 dynamic infoblocks o QuickLinks o QuickForms o QuickDocuments

BACK END

The Intramural Sports Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.6. News Area

The News area contains the following pages:

• News Main Page • News Archive List • News Details Page (pop-up)

5.6.1. News Main Page

The News Main Page consists of:

• Page Title • Spotlight Story Block • Latest Stories Block • Submit News Form • News Archive Search Form • Admin News List (Admin Only) • Add / Edit News link (Admin Only)


o Photo Gallery o AMC Times o News Subscription

5.6.1.1. Spotlight Story Block

FRONT END The Spotlight Story Block consists of:

• Breadcrumbs with News Sections names (‘Academics’, ‘Admissions’, ‘Campus Life’, ‘Athletics’, ‘Alumni’, ‘Administration’, ‘Other’)

• Story Image • Spotlight Story content block with Read More link to News Details Page (if

necessary)

BACK END The back-end section is the same as front-end, but Admin can either set a Recent method for selecting the Spotlight Story or Select the News for Spotlight Story manually. To select a method of displaying the Spotlight Story, Recent or Select links are used respectively.

If Recent method is used the News for is Spotlight Story is selected automatically among the recent news from the relevant section, and those with Spotlight flag set up. The Spotlight flag must be set up at least for one news in each section for proper display of the Spotlight Story block.

If Select method is used, popup window is displayed with News Search form. Admin can operate with the following attributes to perform the search among the news with Spotlight flag set up previously:

• Title (text field) • Text (text field) • Date (From and To editable text fields and popup calendars)

• Section (dropdown: “All” option and one choice for each section)

Initially, the form is empty. After a search was performed, the form is filled in with the results of the latest search. The Select link in used in the Action column to select relevant News as the Spotlight Story. After closing the form the selected news is shown in the Spotlight Story block.

5.6.1.2. Latest Stories Block

FRONT END The Latest Stories Blocks displays 5 latest records from the relevant category of the News database. Each record contains a news title with a link to News Details Page (see section 5.5.3. News Details).

BACK END This block does not require back-end.

5.6.1.3. Admin News List (Admin Only)

BACK END

The News Search form is always displayed above the News Archive List. The following search criteria are available:

• Title (text field) • Text (text field) • Date(From and To editable text fields and popup calendars) • Section (dropdown: “All” option and one choice for each section)

The Admin News List contains all news items that match the latest search criteria.

Each Admin News List item contains:

• News Title • News Date • Section • Actions:



There is an Add News link above the current page of the list.

5.6.1.4. Add / Edit News Page (Admin Only)

BACK END The Add / Edit News page contains the following elements:


News Title* Text field (max. 50 characters)

3-50 characters.

Image File upload / delete controls

JPEG, GIF file extensions. Files up to 50 kB in size are allowed.

Required for Spotlight news

News Category* Dropdown (“Academics”, “Admissions”, “Campus Life”, “Athletics”, “Alumni”, “Administration”, “Other”) one choice is possible

Must be selected

News Date* Editable text field (MM/DD/YYYY) + popup calendar


Is Spotlight Checkbox Unchecked by default for Add News page. News checked by Admin can be used for Spotlight area.

News Body* Text field (max. 20000 characters)

3-20000 characters. HTML-editor is used for composing the news


5.6.1.5. Submit News Form

The Submit News form contains the following form elements:


News Title* Text field (max. 50 characters)

3-50 characters.

News Category* Dropdown (“Academics”, “Admissions”, “Campus Life”, “Athletics”, “Alumni”, “Administration”, “Other”) one choice is possible

A selection must be made



Upload File* File upload The file should be of attached.

Short Description* Text area (max. 150 characters)

5-150 characters.

News Date* Editable text field (MM/DD/YYYY) + popup calendar



There is a Submit News link in the bottom of the form.

5.6.1.6. News Archive Search Form

FRONT END The News Archive Search form uses the following search criteria:

• Title (text field) • Text (text field) • Date(From and To editable text fields and popup calendars) • Section (dropdown: “All” option and one choice for each section)

Initially, the form is empty. After a search was is performed, the form is filled in with the results of the latest search.

The News Archive Search returns a News Archive List.

BACK END This back-end section is the same as front-end, but the search form performs search among all news, including five most recent news that are displayed on front-end Recent News Main Page. The search returns Admin News List.

5.6.2. News Archive List

This page is front-end- only. See section 5.5.3. Admin News List for description of corresponding back-end functionality.

The News Archive List contains archived news only (archived news are those that are not displayed on the News Main Page). The News Archive List contains all news that match the latest search criteria.

Each News Archive List item contains:

• Image (if available) • News Date • News Title • News Short Description

The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. User can navigate between the pages of the list using links to all pages by page numbers and Previous / Next links above and below the current page of the list.

The page also contains infoblocks: o Photo Gallery o AMC Times o News Subscription

5.6.3. News Article Details

The News Article Details Page displays the selected news in a popup window. This is the front-end-only page. The content block of the page contains:

• Image (if available) • News Date • News Title • News Body

User can navigate between the pages of the article using links to all pages by page numbers and Previous / Next links above and below the current page of the list.


o News Subscription o 2 dynamic left side infoblocks o QuickLinks o QuickForms o QuickDocuments

5.7. Gallery Management

This section is for back-end administration only. Admin can upload and remove images to the gallery after specifying an appropriate category from the following list:

o News o Events o Student Organizations o Academics o Alumni o Sports

Each category corresponds to specific Anna Maria College Public Site area where the images will be displayed.

5.7.1. Image List

The Image List displays each image in the following format:

• Image Title • Category • Date • Delete control (deletion requires confirmation)

The list can be sorted by Image Title, Category and Date in ascending or descending order by clicking appropriate column. The current sorting of the list is indicated with Up or Down arrow in the heading of the columns. The default sort order is by Image Date, descending.

The total number of items is displayed above the list. The list is divided into pages. Admin can customize the number of items displayed per page. Admin can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.

Above the list, there is an Add Image link.

5.7.2. Add / Edit Image

While adding to or editing an image in the gallery, Admin operates with the following attributes:


Image Title* Text field (max. 64 characters)

Must not be empty.




Category* Dropdown (‘News’, ‘Events’, ‘Student Organizations’, ‘Academics’, ‘Alumni’, ‘Sports’ – one selection is allowed)

Must be selected


5.8. Calendar of Events Area

The Calendar of Events area contains the following pages:

• Calendar of Events Page • Events Calendar List

5.8.1. Calendar of Events Page

The Calendar of Events Page consists of:

• Page Title • Calendar Block with the List of Events for selected data divided to 8 sub-

pages using the following tabs: o Academics o Admissions

o Conferences o Campus Life o Athletics o Performing Arts o Administration o Other

• Admin Events List (Admin Only) • Add / Edit Event link (Admin Only)


o Stay Informed o FAQ/Did You Know? o Featured Event o Submit Event o Photo Gallery

5.8.1.1. Calendar Block

FRONT END The Calendar Block consists of:

• Monthly Calendar divided into 8 sections (‘Academics’, ‘Admissions’, ‘Conferences’, ‘Campus Life’, ‘Athletics’, ‘Performing Arts’, ‘Administration’, ‘Other’) and contains ‘All’ item - selected date is highlighted

• Previous and Next month icons for month navigation • List of Events for the date selected (10 recent Events from the appropriate

Sections stored in the database)

Clicking on the Event item shows a popup with description of the selected event.

BACK END This section is not managed from the back-end.

5.8.1.2. Admin Events List (Admin Only)

BACK END

The Events Search form is always displayed above the Events Archive List. The search criteria are:

• Title (text field) • Text (text field) • Date (From and To editable text fields and popup calendars) • Section (dropdown: ‘All’, ‘Academics’, ‘Admissions’, ‘Conferences’,

‘Campus Life’, ‘Athletics’, ‘Performing Arts’, ‘Administration’, ‘Other’, one choice is possible)

The Admin Events List contains all news items that match the latest search criteria.

Each Admin Events List item contains:

• Event Title • Event Date

• Section • Actions:



The Events List can be sorted by news Title, Date or Section in ascending or descending order by clicking list column titles. The current sorting of the list is indicated with an Up or Down arrow in the heading of the column the list is sorted by. The default sort order is by Date, descending.

There is an Add Event link above the current page of the list.

5.8.1.3. Add / Edit Event Page (Admin Only)

BACK END The Add / Edit Event page contains the following elements:


Event Title* Text field (max. 50 characters)

3-50 characters.



Event Category* (Dropdown: ‘Academics’, ‘Admissions’, ‘Conferences’, ‘Campus Life’, ‘Athletics’, ‘Performing Arts’, ‘Administration’, ‘Other’, one choice is possible)

Must be selected

Event Date* Editable text field (MM/DD/YYYY) + popup calendar


Event Description* Text field (max. 20000 characters)

3-20000 characters. HTML-editor is used for composing the news


5.8.2. Events Calendar List

This page is front-end- only. The Events Calendar List contains all events items for the month selected as the list view. Each item contains:

• Image (if available)

• Event Date • Event Title Description

The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. User can navigate between the pages of the list using Previous Month / Next Mont icons below the current page of the list.

Clicking on the Event item shows a popup with description of the selected event.

The page also contains infoblocks: o Stay Informed o FAQ/Did You Know? o Featured Event o Submit Event o Photo Gallery

5.9. Campus Life Area

The Campus Life section contains the following submenu items:

• Bookstore • Health Services • Residence Life • Campus Security • Campus Ministry • Student Activities • Student Activities Detailed Pages • Campus Dining • Learning Center • Counseling Services

All pages of this section contain ‘Student Organizations’ drop-down control for quick navigation among Organizations & Activities ordered alphabetically.

5.9.1. Campus Life Main Page

FRONT END The Campus Life Main Page contains the following:

• Title • Campus Life Welcome Block with Image • Campus Life Main Content Block

The page also contains infoblocks: o Calendar of Events (filtered by Campus Life) o Dynamic Infoblock (left side dynamic infoblock that can be changed by

Administrator via back-end; Admin can only add, delete and replace this infoblock with another via the back-end).

o Photo Gallery (filtered by Campus Life) o QuickLinks

o QuickDocuments o QuickForms

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 50 kB), as well as limited in dimensions (defined by web layout). He also can add, replace or delete Campus Life Welcome text using HTML editor.

The Campus Life Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.9.2. Health Services

The Health Services page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.9.3. Residence Life

The Residence Life page is divided into 4 sub-pages using the following tabs:

• Housing Options

• Application Process

• Health & Safety

• FAQ

The Residence Life page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.9.3.1. Housing Options

The Housing Options page is divided into 4 sections using the following tabs:

• Housing Options (default section)


• Health & Safety

• FAQ

The Housing Options page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.9.3.2. Application Process

The Application Process page is divided into 4 sub-pages using the following tabs:

• Housing Options

• Application Process (default section)

• Health & Safety

• FAQ

The Application Process page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.9.3.3. Health & Safety

The Health & Safety page is divided into 4 sub-pages by using the following tabs:

• Housing Options


• Health & Safety (default section)

• FAQ

The Health & Safety page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.9.3.4. FAQ

The FAQ page is divided into 4 sub-pages using the following tabs:

• Housing Options


• Health & Safety

• FAQ (default section)

The FAQ page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.9.4. Campus Security

The Campus Security page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.9.5. Campus Ministry

The Campus Ministry page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.9.6. Student Activities

The Student Activities page contains the following:

• Title • Student President’ Welcome area • Student Activities News • Student Events • Student Activities List area (Admin Only)


o Sign-up form o 2 dynamic infoblocks o QuickLinks o QuickForms o QuickDocuments

The Student President’ Welcome is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.9.6.1. Student Activities News

FRONT END The Student Activity News Block consists of:

• Featured Image • 10 Latest Student Organizations & Activities News with Links to detailed

pages

BACK END

Individual News items are managed from the News Management area (see section 5.5.1. News Main Page for details). Add/Edit Student Organizations & Activities News link (Admin Only) forwards Admin to appropriate page (see 5.6.1.4. Add / Edit News Page (Admin Only) for details).

Administrator can add, replace or delete a Featured image of specific file types (GIF or JPEG only) and limited size (up to 50 kB), as well as limited in dimensions (defined by web layout).

5.9.6.2. Student Events

FRONT END The Student Events Block consists of 10 Latest Campus Life Events from Events database (filtered on Campus Life). Selecting the Event shows a popup with event description.

BACK END

Individual Events items are managed from the Calendar of Events area (see section 5.6. Calendar of Events Area for details). Add/Edit Event link (Admin Only) forwards Admin to appropriate page (see section 5.8.7.2. Add / Edit Event Page (Admin Only)for details).

5.9.6.3. Student Organizations/Activities List (Admin Only)

BACK END

The Organizations/Activities List contains all Organizations/Activities associated with the particular Organization/Activity Detailed Page.

Organization/Activity item contains:

• Organization/Activity Title • Actions:

o Edit o Delete (deletion requires confirmation)


The Organizations/Activities List can be sorted by Organizations Title in ascending or descending order by clicking list column titles. The current sorting of the list is indicated with an Up or Down arrow in the heading of the column the list is sorted by.

There is an Add Organization/Activity link above the list. The Add / Edit Organization/Activity form contains a single required element:


Organization/Activity Title


3-50 characters.

Save button is used for saving an Organization; Clear button clears the field of the form. Particular Organization Page is created after adding new Organization.

5.9.7. Student Organizations/Activities Detailed Pages

FRONT END The Student Organizations/Activities Detailed pages contain the following:

• Organization/Activity Title • Organization/Activity Main Content Block


o Refer a Friend o Gallery o QuickLinks o QuickForms o QuickDocuments

BACK END

The Organization/Activity Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.9.8. Learning Center

The Learning Center page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.9.9. Counseling Services

The Counseling Services page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.10. Resources Area

The Resources area contains the submenu items:

• Mondor-Eagen Library • Information Technologies • Marketing and PR • AlcoholEdu for College • Document Library • Career Services • WebCT • MYBENEFITSCOUNT.com

All pages of this section contain ‘Study Guides’ dropdown control for quick navigation among Study Guides ordered alphabetically.

5.10.1. Resources

FRONT END The Resources Main Page contains the following:

• Title • Welcome Block with Image • Resources Main Content Block • Office of Institutional Research

The page also contains infoblocks: o Contact Us o Dynamic Infoblock (left side dynamic infoblock that can be changed by

Administrator via back-end; Admin can only add, delete and replace this infoblock with another via the back-end).

o Career Services o QuickLinks o QuickDocuments o QuickForms

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 50 kB), as well as limited in dimensions (defined by web layout) to Welcome and Office of Institutional Research Blocks. He also can add, replace or delete text to these blocks using HTML editor.

The Resources Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.10.1.1. Study Guides List (Admin Only)

The Study Guides List contains all Study Guides associated with the particular Study Guide Detailed Page.

Study Guides item contains:

• Study Guide Title • Actions:

o Edit o Delete (deletion requires confirmation)


The Study Guides List can be sorted by Study Guide Title in ascending or descending order by clicking list column titles. The current sorting of the list is indicated with Up or Down arrow in the heading of the column the list is sorted by.

There is an Add Study Guide link above the list. The Add / Edit Study Guide form contains a single required element:


Study Guide Title Text field (max. 50 characters)

3-50 characters.

Save button is used for saving an Organization; Clear button clears the field of the form. Particular Organization Page is created after adding new Organization.

5.10.2. Student Study Guide Detailed Pages

The Student Study Guide Detailed Page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.10.3. Information Technologies

The Information Technologies page is divided into 3 sections using the following tabs:

• General Info (default section) • For Faculty • For Students

The Information Technologies page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.3.1. General Info

The General Info page is divided into 3 sections using the following tabs:

• General Info (default section) • For Faculty • For Students

The General Info page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.3.2. For Faculty

For Faculty page is divided to 3 sub-pages by following tabs:

• General Info • For Faculty (default section) • For Students

For Faculty page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.3.3. For Students

For Students page is divided into 3 sections using the following tabs:

• General Info • For Faculty • For Students (default section)

For Students page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.4. Marketing and PR

The Marketing and PR page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.10.5. AlcoholEdu for College

The AlcoholEdu page is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.10.6. Document Library

FRONT END The Document Library page contains the following:

• Title • Document Library Welcome & Information • Document Library Main Content Block with Search Form divided to 5 sub-

blocks using the following tabs: o Forms o Documents o Speeches o Articles o Presentations

• ‘Categories’ dropdown control for quick navigation among predefined Document Categories (‘Admissions’, ’Policies’, ’Academics’, ’Athletics’, ’Student Life’, ’Administration’, ‘Other’).

The Document Library Main Content Block contains the list of appropriate Documents List (all documents by default, Forms, Documents, Speeches, Articles, Guides, or Presentation types on a relevant tab) and Documents Search form is always displayed above the Documents List. The search criteria are:

• Search Keywords • Category (drop-down list: ‘Admissions’, ’Policies’, ’Academics’, ’Athletics’,

’Student Life’, ‘Campus Life’, ’Administration’, ‘Other’)

Initially, the Search field is empty. After a search is performed, the form is filled in with the criteria of the last search.

The Documents Search returns a Documents List.

The Documents List shows each document record in the following format:

• Document Title • Category • Type • Date

The list can be sorted by Document Title, Category, Type and Date in ascending or descending order by clicking appropriate column. The current sorting of the list is indicated with Up or Down arrow in the heading of the columns. The default sort order is by Date, descending.

The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. He can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.

The pages also contain infoblocks:

o Contact Us o 1 Dynamic Infoblock (left side vertical dynamic infoblock that can be

changed by Administrator via back-end; Admin can only add, delete and replace this infoblock with another via the back-end).

o QuickLinks o QuickDocuments o QuickForms

BACK END Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 50 kB), as well as limited in dimensions (defined by web layout) to Library Welcome & Information block. He also can add, replace or delete Welcome text using HTML editor.

5.10.6.1. Documents Search (Admin Only)

The Documents Search form is always displayed above the Documents List. The search criteria are:

• Search Keywords • Category (drop-down list: ‘Admissions’, ’Policies’, ’Academics’, ’Athletics’,

’Student Life’, ‘Campus Life’, ’Administration’, ‘Other’) • Type (drop-down list: ‘Forms’, ‘Speeches’, ‘Articles’, ‘Presentations’,

‘Documents’) • Date (Editable text field (MM/DD/YYYY) + popup calendar)


The Documents Search returns a Documents List.

Admin can upload and remove documents to/from the Document Library using Documents List.

5.10.6.2. Documents List (Admin Only)

The Documents List displays each document record in the following format:

• Document Title • Category • Type • Date • Delete control (deletion requires confirmation)

The list can be sorted by Document Title, Category, Type and Date in ascending or descending order by clicking appropriate column. The current sorting of the list is indicated with Up or Down arrow in the heading of the columns. The default sort order is by Date, descending.

The total number of items is displayed above the list. The list is divided into pages. Admin can customize the number of items displayed per page. Admin can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.

Above the list, there is an Add/Edit Document link.

5.10.6.3. Add/Edit Document

While adding to or editing a document to the Document Library, Admin operates with the following attributes:


Document Title* Text field (max. 64 characters)

Must not exceed 64 characters.


Document* Upload / Replace field PDF only





Type* Dropdown (‘Forms’, ‘Speeches’, ‘Articles’, ‘Presentations’, ‘Documents’ – one selection is allowed)

Must be selected Contains data entered previously in Edit mode

Category* Dropdown (‘Admissions’, ’Policies’, ’Academics’, ’Athletics’, ’Student Life’, ‘Campus Life’, ’Administration’ – one selection is allowed)

Must be selected Contains data entered previously in Edit mode


5.10.6.4. Admissions

FRONT END The Admissions page contains the following:

• Title • Admissions Welcome & Information • Admissions Main Content Block divided to 5 sub-blocks using the following

tabs: o Forms o Documents o Speeches o Articles o Presentations

• ‘Categories’ dropdown control for quick navigation among predefined Document Categories (‘Admissions’, ’Policies’, ’Academics’, ’Athletics’, ’Student Life’, ‘Campus Life’, ’Administration’, ‘Other’).

The Admissions Main Content Block contains the list of Admission type documents. The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. He can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.






The page contains a link to the Document Library List (see section 5.10.6.2. Documents List (Admin Only)) where documents can be added or removed.

5.10.6.5. Policies

FRONT END The Policies page contains the following:

• Title • Policies Welcome & Information • Policies Main Content Block divided to 5 sub-blocks using the following tabs:

o Forms o Documents o Speeches o Articles o Presentations


The Policies Main Content Block contains the list of Policies type documents. The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. He can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.







5.10.6.6. Academics

FRONT END The Academics page contains the following:

• Title • Academics Welcome & Information • Academics Main Content Block divided to 5 sub-blocks using the following



The Academics Main Content Block contains the list of Academics type documents. The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. He can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.







5.10.6.7. Athletics

FRONT END The Athletics page contains the following:

• Title • Athletics Welcome & Information

• Athletics Main Content Block divided to 5 sub-blocks using the following tabs: o Forms o Documents o Speeches o Articles o Presentations


The Athletics Main Content Block contains the list of Athletics type documents. The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. He can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.







5.10.6.8. Student Life

FRONT END The Student Life page contains the following:

• Title • Student Life Welcome & Information • Student Life Main Content Block divided to 5 sub-blocks using the following



The Student Life Main Content Block contains the list of Student Life type documents. The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. He can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.







5.10.6.9. Administration

FRONT END The Administration page contains the following:

• Title • Administration Welcome & Information • Administration Main Content Block divided to 5 sub-blocks using the

following tabs: o Forms o Documents o Speeches o Articles o Presentations


The Administration Main Content Block contains the list of Administration type documents. The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. He can navigate between the pages of the list using links to all pages by numbers and Previous / Next links above and below the current page of the list.







5.10.7. Career Services

The Career Services page is divided into 5 sections using the following tabs:

• Services, • Online Resources • Jobs • Internships • Graduate & Professional Studies

The Career Services page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.7.1. Services

The Services page is divided into 5 sections using the following tabs:

• Services (default section) • Online Resources • Jobs • Internships • Graduate & Professional Studies

The Services page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.7.2. Online Resources

The Online Resources page is divided into 5 sections using the following tabs:

• Services • Online Resources (default section) • Jobs • Internships • Graduate & Professional Studies

The Online Resources page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.7.3. Jobs

The Jobs page is divided into 5 sections using the following tabs:

• Services • Online Resources • Jobs (default section) • Internships • Graduate & Professional Studies

The Jobs page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.7.4. Internships

The Internships page is divided into 5 sections using the following tabs:

• Services • Online Resources • Jobs • Internships (default section) • Graduate & Professional Studies

The Internships page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.7.5. Graduate & Professional Studies

The Graduate & Professional Studies page is divided into 5 sub-pages using the following tabs:

• Services • Online Resources • Jobs • Internships • Graduate & Professional Studies (default section)

The Graduate & Professional Studies page is a Common Page Type 2 and is managed accordingly (see section 3.2 Common Page Type 2).

5.10.8. Mondor-Eagen Library

FRONT END

The Mondor-Eagen Library page contains the following areas:

• Library Welcome with Image • Library Main Content Block divided into 4 sub-blocks using the following

tabs: o Online Resources o Search Tools o News/Reference o Area Libraries

• Contacts & Hours block • Lower secondary block divided into 5 sub-blocks using the following tabs:

o Interlibrary Loan o Reference o Archives o Circulation o Technical Services

BACK END Please, refer to the following paragraphs of the document for beck-end details.

5.10.8.1. Library Welcome

BACK END Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 50 kB), as well as limited in dimensions (defined by web layout). He also can add, replace or delete Library Welcome text using HTML editor.

5.10.8.2. Main Content Block

BACK END Each sub-block of Mondor-Eagen Library Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.10.8.3. Contacts & Hours block

FRONT END The Contacts & Hours block contains the following areas:

• Information on Hours of Operations • Telephone Numbers • List of Contacts

Each contact record of the Telephone Numbers area contains the following data: • Department

• Phone Each contact record of the List of contact area contains the following data:

• Person’s Name • Job Title (Department) • Phone Extension • Email

BACK END Admin can add, replace or delete Hours of Operations text using HTML editor. He can add, replace or delete information in the block using a list of important phone numbers and contacts saved in database.

The Add / Edit Telephone Number link next to the relevant records forwards admin to the page that contains the following form:


Department* Text field (max. 64 characters)






The Add / Edit Contact links next to the relevant area forwards admin to the page that contains the following form:






Job Title/Department* Text field (max. 64 characters)


Phone Extension Text field (‘xxx’ format) 3 digits should be specified according to the mask.


E-mail Text field (max. 128 characters)




5.10.8.4. Lower block

BACK END

Each sub-block of Lower Mondor-Eagen Library Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

The Study Guide Main Content Block is composed by adding paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

5.11. Demographics

The Demographics menu contains the following menu items:

• Parents • Future Students • Students • Alumni & Friends

5.11.1. Parents Page

FRONT END

The Parents Page consists of:

• Page Title • Parents Main Content block divided into 4 sections using the following tabs:

o Welcome (default section) o Enrollment Process o First Year Issues o Wish I Had Known

• Visiting Worcester block

The page also contains infoblocks: o Photo Gallery o QuickLinks o QuickForms o QuickDocuments o Important Numbers (vertical) o News o Request Information

BACK END Parents Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.11.1.1. ‘Visiting Worcester’ Block

FRONT END

Visiting Worcester block is divided to 6 sub-blocks by the following tabs: o Attractions o Banks o Movie and Performing Arts o Restaurants o Shopping o Transportation

BACK END

The Sub-Block content is composed by adding paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.11.2. Enrollment Process

FRONT END The Enrollment Process Page consists of:

• Page Title • Enrollment Process Page Main Content block divided in to 4 sections using

the following tabs: o Welcome o Enrollment Process (default section) o First Year Issues o I Wish I Had Known

• Visiting Worcester block (see section 5.10.1.1. ‘Visiting Worcester’ Block for details)


BACK END The Enrollment Process Main Content block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.11.3. First Year Issues

FRONT END The First Year Issues consists of:

• Page Title • The First Year Issues block divided into 4 sections using the following tabs:

o Welcome o Enrollment Process o First Year Issues (default section) o I Wish I Had Known



BACK END The First Year Issues Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.11.4. I Wish I Had Known

FRONT END The I Wish I Had Known Page consists of:

• Page Title • I Wish I Had Known Main Content block divided to 4 sub-pages by the

following tabs: o Welcome o Enrollment Process o First Year Issues o I Wish I Had Known (default section)



BACK END I Wish I Had Known Main Content Block is composed by adding paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at

least one paragraph (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.11.5. Future Students

FRONT END The Future Students Page consists of:

• Page Title • Future Students Main Content block • Visiting Worcester block (see section 5.10.1.1. ‘Visiting Worcester’ Block for

details)

BACK END

The Future Students Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).

The page also contains the following infoblocks:

o Events Calendar (filtered by Admissions) o Vision 2012 o Apply o Online Catalog o Request a Tour o QuickLinks o QuickForms o QuickDocuments

5.11.5.1. Resources for Future Students

FRONT END The Resources for Future Students Page consists of:

• Page Title • Resources for Future Students Main Content block • Visiting Worcester block (see section 5.10.1.1. ‘Visiting Worcester’ Block for

details)

BACK END The Resources for Future Students is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).


o Events Calendar (filtered by Admissions) o Vision 2012

o Apply o Online Catalog o Request a Tour o QuickLinks o QuickForms o QuickDocuments

5.11.6. Students

The Students Main Content Block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.1.1. Adding Paragraphs to Main Content Block for details).


o Empower Login o Events Calendar o AMC Times o Campus Store o Student Suggestions o QuickLinks o QuickForms o QuickDocuments

5.11.7. Alumni & Friends Page

The Alumni & Friends Page consists of:

• Page Title • Alumni Welcome Content Block is divided into 4 sections using the following

tabs: o Welcome o News & Notes o Alumni Services o Giving



o Photo Gallery o QuickLinks o QuickForms o QuickDocuments o AMC Times o Submit News & Notes o Vision 2012 o Events Calendar (filtered by Alumni)

Alumni Welcome Content Block is the main area of the page. Each section of the Block is managed individually. The tabs are not manageable.

5.11.7.1. Welcome tab

BACK END Welcome tab is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.11.7.2. News & Notes

FRONT END This area displays 5 latest records from the News database filtered by Alumni Category.

Each record is a news title with a link to News Details Page, (see section 5.5.3. News Details)

There is a ‘See All News…’ link at the bottom of the infoblock pointing to the News Main Page filtered by Alumni category (see section 5.5.1. News Main Page).

BACK END Admin cannot modify the content of this block. Individual news items are managed from the News Management area (See Section 5.5. News Area for details).

5.11.7.3. Alumni Services

FRONT END The Alumni Magazine Page consists of:

• Page Title • Alumni Services Main Content Block is divided into 4 sections using the

following tabs: o Welcome o News & Notes o Alumni Services (default section) o Giving




BACK END Alumni Services Main Content block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.11.7.4. Giving

FRONT END The Giving Page consists of:

• Page Title • Giving Main Content Block is divided into 4 sections using the following tabs:

o Welcome o News & Notes o Alumni Magazine o Giving (default section)




BACK END The Giving Main Content block is composed by adding individual paragraphs. Admin can add, edit and delete paragraphs. The number of paragraphs is unlimited but there should be at least one paragraph present (Please see section 3.2.1. Adding Paragraphs to Main Content Block for details).

5.12. Knowledgebase

The Knowledgebase area is composed of 2 sub-areas:

• Search Knowledgebase form that contains the Search field and Category pull-down (‘All’, ‘About Us’, ‘Academics’, ‘Admissions’, ‘Athletics’, ‘Campus Life’, ‘Resources’)

• Knowledgebase Search Results (Initially, all Knowledgebase Items ordered by Question are displayed in this area. After a search is performed, the results of the latest search are displayed.)

Each sub-area is described in a separate chapter below.

The area also contains infoblocks:

o Important Numbers o 2 Did You Know Infoblocks o Events Calendar o QuickLinks o Directions

The Knowledgebase Items are composed in such a way that they can be added to specific categories and assigned to specific sections of the Anna Maria Site by Administrators and viewed in these categories in by site visitors via Did you Know Infoblock(see Section 5.18.35. ‘Did You Know?’ Infoblock for details).

5.12.1. Search Knowledgebase

The Knowledgebase Search form is always displayed above the Knowledgebase Items. The search criteria are:

• Search Field • Category pull-down list • Search button


The Knowledgebase Search returns a Knowledgebase Items List.

5.12.1.1. Knowledgebase Items List

The Knowledgebase Items List contains all Knowledgebase Items that match last search criteria.

Each list item contains:

• Knowledgebase Item Title • Description • Edit link, for back-end only • Delete link (deletion requires confirmation) , for back-end only

On the back-end the list is sorted in the order defined by Admin with the help of the sorting controls. The categories list cannot be sorted on the front-end.

The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. User can navigate between the pages of the list using links to all pages by page numbers and Previous / Next links above and below the list.

On the back-end there is an Add Knowledgebase Item link above the current page of the list.

5.12.1.2. Add / Edit Knowledgebase Item

BACK END While adding or editing a Knowledgebase Item, Admin manages the following Knowledgebase Item attributes:



2-64 characters.

Category* Dropdown (‘About Us’, ‘Academics’, ‘Admissions’, ‘Athletics’, ‘Campus Life’, ‘Resources’ multiple selection is allowed)

Must be selected.

Question* Text field (max. 100 characters)

3-100 characters.

Answer* HTML / text area 3-140 characters.

Description Text field (max. 100 characters)

3-100 characters.


5.13. Directory

The Directory page contains list of the Anna Maria contact categories (Info Center’, ‘Academics’, ‘Admissions’, ‘Athletics’, ‘Campus Life’, ‘Resources’) with a staff list under each contact category. Also, in this section it is possible to find complete contact information by means of search.

• Search Results Table – Lists all persons found using criteria specified in the Search Block

• Search Block divided by tabs into 6 sub-pages (‘Info Center’, ‘Academics’, ‘Admissions’, ‘Athletics’, ‘Campus Life’, ‘Resources’) and contains Alphabet Navigation sub-block. Alphabet Navigation sub-block is used for displaying persons in alphabet manner.

Each sub-area is described in a separate chapter below.


o QuickLinks o News o Get more Info

5.13.1. Search Block

The Search Block form is always displayed above the Search Results Table. It is divided by tabs into 6 categories (‘Info Center’, ‘Academics’, ‘Admissions’, ‘Athletics’, ‘Campus Life’, ‘Resources’) that allows the search in particular section of the Site.

The search criteria are:

• Search Keywords • Category tab

• Alphabet Navigation sub-block

Initially, the Search field is empty, Resources category tab is selected After the search is performed, the form is filled in with the criteria of the last search.

The Search returns Search Results Table with Staff list within contact category.

5.13.2. Search Results Table

FRONT END The Search Results Table contains all recent results or only results that match last search criteria.

Each staff member is represented with:

• First Name • Last Name • Position • Phone with Internal Code • E-mail

Example: Grand Secretary's Office Mark O'Brien - Grand Secretary - 860-678-4300 x1234

Alfred Middlefield - Associate - 860-456-3432 x2423

. . . Library Office Helen Carter - Librarian - 555-555-5555 x3432

June August - Asst. Librarian - 555-555-5555 x3423

The total number of items is displayed above the list. The list is divided into pages. User can customize the number of items displayed per page. User can navigate between the pages of the list using links to all pages by page numbers and Previous / Next links above and below the list.

BACK END Back-end management provides possibility to add/edit/delete Departments and allocate persons to the Categories and Departments from the drop-down list.

5.14. Site Map The Site Map page contains the text site map reflecting the site structure with links to all site areas, sub areas and pages.

The format is:

Home Page

Area 1

Sub Area 1

Page 1

Page 2

. . .

Page N

Sub Area 2

. . .

Sub Area N

Area 2

. . .

Area N

The Site Map is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.15. Privacy Policy

The Privacy Policy is a Common Page Type 1 and is managed accordingly (see section 3.1 Common Page Type 1).

5.16. Search This page contains the Search form.

The Search form elements contain:

• Search text field • Categories pull-down (‘All’, ‘About Us’, ‘Academics’, ‘Admissions’, ‘Athletics’,

‘Campus Life’, ‘Resources’). • ‘Search PDF’ checkbox

Initially, the Search field is empty, ‘Search PDF’ checkbox is checked. After a search is performed, Search Results page appears and the form is filled in with the last search criteria.

5.16.1. Search Results page

The Search Results area is composed of 2 sub-areas:

• Search form divided with Categories pull-down (‘All’, ‘About Us’, ‘Academics’, ‘Admissions’, ‘Athletics’, ‘Campus Life’, ‘Resources’) and ‘Search PDF’ checkbox.

• Search Results (the search returns a Links to Pages or Documents).


o QuickLinks o News o Get More Info

5.17. Applications Forms

The relevant FirstContact! online application form is displayed as popup-window when addressed from Apply Now Infoblock (see section for 5.17.1. ‘Apply Now’ Infoblock details). Each form mentioned below is related to the particular section (or page) of the site:

• Music Institute • Undergraduate • Graduate Studies • Continuing Education • 5th Year Option

FRONT END

Every form page contains the following blocks:

• The Form Title • About/Instructions • Main Form Block (divided into the pages if required) • ‘Applications Forms’ dropdown control for quick navigation among

Applications Forms ordered alphabetically.

Main Form Block contains the form fields for online application accompanied by Send and Cancel buttons. Clicking Cancel button will close the popup-window. The fields of the relevant online form must comply with the fields of appropriate online or offline application form listed below:

• Music Institute - https://annamari.ipower.com/forms/mtionlinereg.php • Undergraduate -

http://www.annamaria.edu/pdf/AnnaMariaUndGradApplic.pdf • Graduate Studies -

http://www.annamaria.edu/pdf/graduate%20application.pdf • Continuing Education -

http://www.annamaria.edu/pdf/DPS%20application.pdf • 5th Year Option -

http://www.annamaria.edu/pdf/fifth%20year%20option%20form.pdf


o Contact Us o 3 Dynamic Infoblocks (left side dynamic infoblocks that can be changed

by Administrator via back-end; Admin can only add, delete and replace this infoblock with another via the back-end).


BACK END

http://www.annamaria.edu/pdf/fifth%20year%20option%20form.pdf

Administrator can add, replace or delete text in About/Instructions block using HTML editor.

5.18. Infoblocks Management

The following section contains description of all Infoblocks used in Anna Maria Public Site as well as Infoblocks management features. All left-column Infoblocks can be added, deleted and replaced with another via the back-end (except located on the home page).

5.18.1. ‘Apply Now’ Infoblock

FRONT END Infoblocks of this type contain the Banner with a link to appropriate Registration Form (see section 5.15. Applications Forms for details).

BACK END

Administrator can add or replace an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout).

5.18.2. ‘Graduate Studies’ Infoblock

FRONT END Infoblocks of this type contain the Banner with a link to Graduate Studies Page (see section 5.3.5. Graduate Studies for details).

BACK END


5.18.3. ‘5th Year Option’ Infoblock

FRONT END Infoblocks of this type contain the Banner with a link to 5th Year Option Page (see Section for details).

BACK END


5.18.4. ‘Tuition & Financial Aid’ Infoblock

FRONT END Infoblocks of this type contain the Banner with a link to appropriate Tuition & Financial Aid Page (see section 5.10.4. Tuition & Fees for details).

BACK END


5.18.5. ‘Vision 2012’ Infoblock

FRONT END

Infoblocks of this type contain Banner with a link to Vision 2012 Page (see section 5.2.5. Vision 2012 for details).

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout).

5.18.6. ‘Donations’ Infobock

FRONT END

Infoblocks of this type contain Banner with a link to Giving Page (see section 5.8.8.4. Giving for details).

BACK END


5.18.7. ‘Online Catalog’ Infoblock

FRONT END

Infoblocks of this type contain Banner with a link to Online Catalog PDF-file.

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He can also upload the file to the database using relevant form after clicking Upload Catalog link.

5.18.8. ‘AMC Times’ Infoblock

FRONT END

Infoblocks of this type contain Banner with a link to AMC Times Page (see section 5.7.7. Student Activities for details).

BACK END


5.18.9. ‘Alumni Magazine’ Infoblock

FRONT END

Infoblocks of this type contain Banner with a link to Alumni Magazine PDF-file.

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He can also upload the file to the database using relevant form after clicking Alumni Magazine link.

5.18.10. ‘Bookstore’ Infoblock

FRONT END

Infoblocks of this type contain Banner with a link to Bookstore external page.

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He also can specify a link to Bookstore external page.

5.18.11. ‘Molly Bish Center’ Infoblock

FRONT END

Infoblocks of this type contain Banner with a link to Molly Bish Center external page.

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He also can specify a link to Molly Bish Center external page.

5.18.12. ‘Request Information’ Infoblock

FRONT END Infoblocks of this type contain a FirstContact! form with the following fields accompanied by a ‘Send’ and ‘Cancel’ buttons.



3-40 characters.


3-40 characters.



Message* Text area (max. 500 characters)

3-500 characters.


BACK END Admin cannot modify this infoblock.

5.18.13. ‘Contact Us’ Infoblock




3-40 characters.

Last Name* Text field (max. 40 3-40 characters.

characters)



Message* Text area (max. 500 characters)

3-500 characters.



5.18.14. ‘Request a Tour’ Infoblock

FRONT END

Infoblocks of this type contain a Banner with a link to Visit with Us Page (see Section 5.4.3. Visit With Us for details).

BACK END


5.18.15. ‘Refer a Friend’ Infoblock

FRONT END Infoblocks of this type contain a FirstContact! form.

The form elements are placed into two areas with the following captions:

o Your Name and E-mail o Recipient Name and E-mail

The first (upper) area contains the following fields:

• Your First Name • Your Last Name • Your Email

The second (lower) area contains the following fields:

• Your Friend’s First Name • Your Friend’s Last Name • Your Friend’s Email




3-40 characters.


3-40 characters.




3-40 characters.


3-40 characters.




The form also contains Send and Cancel buttons. After the form has been filled in and the Send button has been applied, the following actions take place:

• All entered user info is collected in the FirstContact! database • Reference to the site is sent to the ‘friend’

The Cancel button is used to reset all data entered in the form.


5.18.16. ‘News Subscription’ Infoblock


The form contains the following elements:

• Your First Name • Your Last Name • Your E-mail • Send button • Cancel button

All fields are required.



3-40 characters.


3-40 characters.

Categories* Checkboxes (All, ‘Academics’, ‘Admissions’, ‘Campus Life’, ‘Athletics’, ‘Alumni’, ‘Administration’, ‘Other’). All is selected by default, multiple selection is allowed

Must be selected




After the form is submitted, all entered user info is collected to the FirstContact! database. The Cancel button is used to reset all data entered in the form.


5.18.17. ‘Stay informed’ Infoblock


The form contains the following elements:

• Your First Name • Your Last Name • Your E-mail • Send button • Cancel button

All fields are required.



3-40 characters.


3-40 characters.



Note


After the form is submitted, all entered user info is collected to the FirstContact! database for use in future events notifications. The Cancel button is used to reset all data entered in the form.

BACK END The form is not managed on the backend - a link to the FirstContact! form management web tool is provided instead.

5.18.18. ‘Directions’ Infoblock

FRONT END

The ‘Directions’ Infoblock contains the text area with Directions and a link to Directions Page.

BACK END Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He also can add, replace or delete Featured Student Brief Description text using HTML editor.

5.18.19. ‘Paxton and Campus Map’ Infoblock

FRONT END

Infoblocks of this type contain Banner with a link to Paxton and Campus Map (see section 5.2.10. Paxton and Campus Map for details).

BACK END The Add Map window contains the following:


Map Upload* Image Upload Form JPEG, GIF file extensions. Files up to 500 kB in size are allowed.

Within diagnostic messages (errors, notifications etc.) this and all fields listed below have the same names as field captions.


5.18.20. ‘News’ Infoblock

FRONT END Infoblocks of this type display 5 latest records from the News database.

Each record is news title with a link to News Details Page, see section 5.5.3. News Details)

There is a ‘See All News…’ link at the bottom of the infoblock pointing to the News Main Page (see section 5.5.1. News Main Page).

BACK END Individual News items are managed from the News Management area (see section 5.5.1. News Main Page for details).

5.18.21. ‘President’s Blog’ Infoblock

FRONT END Infoblocks of this type display the first 200-300 characters of the most recent record from the President’s Blog database. Each record is a blog entry title with a link to President’s Blog Page topic, (see section 5.2.4. President’s Blog)

There is a ‘Read More…’ link at the bottom of the infoblock pointing to the President’s Blog Page Page.

BACK END Blog items are managed from the standard Blog Management features of the blogging software (see section 7. Blogs for details).

5.18.22. ‘Sport Updates‘ Infoblock

FRONT END Infoblocks of this type contain the following elements:

• Sports Title • Standings and Results area with appropriate tabs (or the Results tab only for

individual Sports) • ‘Learn more’ link to the Sports Details Page (see 5.5.5. Sports Detailed

Page for details).

BACK END

Administrator may choose the Sport from the drop-down list. He may also use Recent or Recently Changed options for displaying the content.

5.18.23. ‘Featured Major’ Infoblock


• Image • Featured Major Brief Description (from the database)

• ‘Learn more’ link to the Major Details Page (see section 5.2.12. Program/Major Details Pages).

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He also can choose Featured Major from the drop-down list. Major Brief Description can be edited and saved in the database.

5.18.24. ‘Featured Sports’ Infoblock


• Sports Image with a link to Sports Details Page • Featured Sport Brief Description (from the database) • ‘Read more’ link to the Sports Details Page

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He also can choose Featured Sport from the drop-down list. Sport Brief Description can be edited and saved in the database.

5.18.25. ‘Featured Event’ Infoblock


• Image • Featured Event Brief Description (from the database) • ‘Read more’ link to the Event Page with selected Event details (see section

5.6. Calendar of Events Area).

BACK END

Administrator can add, replace or delete an image of specified file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). Admin can choose Event from the drop-down list of Events. Also Admin can either set a Most Recent method for selecting the Recent Event in the appropriate Category of Events or Select the Event for this infoblock manually. To select a method of displaying the Event, Most Recent or Select links are used respectively.

If Most Recent method is used the most recent Event for the infoblock is selected among all Events in the required Category. If Select method is used popup window shows the Events

Search form. Admin can operate with the following attributes to perform the search among the Events:

• Title (text field) • Text (text field) • Date (From and To editable text fields and popup calendars) • Category (dropdown: ‘All’, ‘Academics’, ‘Admissions’, ‘Conferences’,

‘Campus Life’, ‘Athletics’, ‘Performing Arts’, ‘Administration’, ‘Other’ option and more than one choice)

The Select link is used in the Action column to select relevant event to the Featured Events infoblock.

5.18.26. ‘Featured Student’ Infoblock


• Image • Featured Student Brief Description

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). He also can add, replace or delete Featured Student Brief Description text using HTML editor.

5.18.27. ‘Calendar of Events’ Infoblock

FRONT END This infoblock contains a mini calendar for the current month. The current date and week are highlighted. Dates with scheduled events contain links to event lists. There is a ‘See All Events’ link at the bottom of the infoblock.

BACK END Admin cannot modify this infoblock via backend.

5.18.28. ‘Academic Calendar’ Infoblock

FRONT END Infoblocks of this type contain the Year Calendar with links to a relevant Academic Calendar for each month. The current month is highlighted. There is a ‘Download Master Calendar’ link at the bottom of the infoblock.

BACK END Admin can upload Master Calendar file using relevant upload form after clicking on Upload Master Calendar link.

5.18.29. ‘Registration & Policies’ Infoblock

FRONT END Infoblocks of this type contain the following attributes:

• Title Registration & Policies • Registration & Policies Brief Description • ‘Learn more’ link to the Registration & Policies Page

BACK END Admin can add, replace or delete Registration & Policies Brief Description using HTML editor.

5.18.30. ‘Quick Links’ Infoblock

FRONT END Infoblocks of this type contain a list of internal links to the pages with related content. Each record of the list contains a title of an appropriate page.

BACK END Admin can add, replace or delete links using editable list.

5.18.31. ‘External Links’ Infoblock

FRONT END Infoblocks of this type contain a list of external links to the pages with related content. Each record of the list contains a title of an appropriate page.

BACK END Admin can add, replace or delete links with editable list.

5.18.32. ‘Quick Forms’ Infoblock

FRONT END Infoblocks of this type contain a list of links to PDF forms from Form Category in Documents Library with related content to the current page. Each record of the list contains a title of an appropriate form.

BACK END Admin select Forms from Documents Database. A popup window shows the Forms Search form. Admin can operate with the following attributes to perform the search among the Forms:

• Title (text field) • Text (text field) • Date(From and To editable text fields and popup calendars)

• Category (dropdown: “All”, ‘Admissions’, ’Policies’, ’Academics’, ’Athletics’, ’Student Life’, ‘Campus Life’, ’Administration’, ‘Other’, more than one choice)

Initially, the form is empty. After a search is performed, the form is filled in with the results of the latest search. The Select link is used in the Action column to select relevant Form to Quick Forms infoblock. Form selected appears in Quick Forms infoblock and can be deleted/moved up/down with appropriate controls next to each record.

The number of items displayed in the infoblock can not exceed 7.

5.18.33. ‘Quick Documents’ Infoblock

FRONT END Infoblocks of this type contain a list of links to the documents from any Category in Documents Library with related content to the current page. Each record of the list contains a title and type of appropriate document.

BACK END Admin can Select the Documents for this infoblock manually. A popup window shows the Documents Search form. Admin can operate with the following attributes to perform the search among the Documents:

• Title (text field) • Text (text field) • Date(From and To editable text fields and popup calendars) • Category (dropdown: “All”, ‘Admissions’, ’Policies’, ’Academics’,

’Athletics’, ’Student Life’, ‘Campus Life’, ’Administration’, ‘Other’, more than one choice)

• Type (drop-down list: ‘Guides’, ‘Forms’, ‘Speeches’, ‘Articles’, ‘Presentations’, ‘Documents’)

Initially, the form is empty. After a search is performed, the form is filled in with the results of the latest search. The Select link is used in the Action column to select relevant Documents to be displayed in the Quick Documents infoblock. The selected Document appears in Quick Document infoblock and can be deleted/moved up/down with appropriate controls next to the record.

The number of items displayed in the infoblock can not exceed 7.

5.18.34. ‘Speeches’ Infoblock

FRONT END Infoblocks of this type contain a list of links to the Speeches Type documents in the Documents Library with the content related to the current page. Each record of the list contains an author and a title of speech.

BACK END Links to five most recent documents of Speeches Type in Documents Library database are formed automatically.

5.18.35. ‘Students Career Services’ Infoblock


• Career Cervices Visual • Brief Description of Career Services • ‘Learn more’ link to the Career Services Page

BACK END

Administrator can add, replace or delete an image of specific file types (GIF or JPEG only) and limited size (up to 20 kB), as well as limited in dimensions (defined by web layout). Admin can add, replace or delete Brief Description of Career Services using HTML editor.

5.18.36. ‘Did You Know?’ Infoblock


• Title Did You Know? • Question and Answer (from the Knowledgebase Items database).

BACK END Admin can choose Knowledgebase Items Item from the drop-down list. Admin can either set a Recent method for selecting an Knowledgebase Item or Select the Items for this infoblock manually. To select a method of displaying the Items, Recent or Select links are used respectively.

If Recent method is used, the Items for ‘Did You Know?’ Infoblock are selected Randomly among relevant Category of Knowledgebase Items stored in the Database. If Select method is used popup window shows the Search form. Admin can operate with the following attributes to perform the search:

• Title (text field) • Text (text field) • Category (dropdown: “All” option and more than one choice)

Initially, the form is filled in with all items sorted by alphabet. After a search is performed, the form is filled in with the results of the latest search. The Select link is used in the Action column to select relevant Item to be displayed in the ‘Did You Know?’ infoblock. Selected Knowledgebase Item appears in the ‘Did You Know?’ infoblock.

5.18.37. ’Empower Login’ Infoblock

FRONT END Infoblocks of this type contain the Banner with a link to External Login Site.

BACK END


5.18.38. ‘Photo Gallery’ Infoblock

FRONT END Infoblocks of this type contain Image thumbnails with links to full-size photos that will appear in pop-up window after clicking on thumbnails. The pop-up is closed after clicking the image or Close icon. Gallery items are rotated from the Gallery database.

BACK END Gallery is managed from the Gallery Management area (see section 5.7. Gallery Management for details).

5.18.39. ‘Important Numbers’ Infoblock


• Title Important Numbers • Person’s Name • Position • Phone

BACK END Admin can add, replace or delete information in the block using a list of important phone numbers saved in database.

The Add / Edit Contact links next to the relevant record forwards admin to the page that contains the following form:


Person’s First Name* Text field (max. 40 characters)


Person’s Last Name* Text field (max. 40 characters)







Note


5.18.40. ‘Search Previous Blogs’ Infoblock

Infoblocks of this type contain the Search form.

The search form contains

• Search text field • Date (From and To editable text fields and popup calendars)

Initially, the Search field is empty. After a search is performed, Search Results page is displayed and the form is filled in with the last search criteria.

The Search returns a List of Blog Topics with links to associated Blog.

5.18.41. ‘Campus Store’ Infoblock

5.18.42. ‘Student Suggestions’ Infoblock




3-40 characters.


3-40 characters.



Suggestion* Text area (max. 500 characters)

3-500 characters.


BACK END Admin can not change this infoblock.

6. Admin-Only Area

6.1. Administrator Authentication and Security Logs There can be more than one Administrator in the system. To manage the system, Administrator must login to Administration Area. Each Administrator can manage the whole website or its part, or additional sites according to their rights.

All login attempts to the Administration Area – successful and unsuccessful – are logged and can be viewed by Administrator with appropriate Rights.

6.2. Admin Login Login block is displayed for all users who are not logged-in and for (all) administrators who are not logged-in.

The Login block contains the following elements:

• Login form (Username and Password fields, Log in button) • ‘Forgot Your Password?’ link to the page of the same name

6.3. Welcome Block The Welcome Block is represented by quick links to major administration areas, which can be managed by an administrator or an authorized user. The Welcome Block is displayed only on the back-end and only for an administrator or authorized user who are logged in. The Welcome Block includes links to the following administrative areas:

• Own Account Section including the links: o Your Account o Logout

• Site Management Section with links to: o User Management o Security Logs o Language Management o Editorial Queue

Apart from the links the Welcome block includes a Welcome message for the logged-in user / administrator.

6.4. ‘Forgot Your Password?’ This page can be used for password retrieval both by an authorized user and an administrator.

The page contains “Enter your e-mail address, and we’ll e-mail you your account information.” text and form with Email field and Send button.

After a user or administrator submits the form, login information for email they entered is sent to that email and the standard notification is displayed (“Thank you. Your password will be e-mailed to you shortly.”).

If an entered email is not valid, the appropriate error message is displayed (“You entered an unrecognized e-mail address”).

If there is no such email in the member database, an appropriate message and link to Member Registration are displayed. The message is read as (“Unfortunately, there is no such email in our database. Please try again or register.”).

6.5. Security Logs Security logs contain information about all the successful logins and failed login attempts to the Back-end Administrative Area.

When an Administrator enters one of Security Logs section, Security Logs search form and list of the last 10 login attempts are displayed.

6.5.1. Security Logs Search

The search form is always displayed above Login Attempts List.

The form allows searching by the following criteria:

• Time Frame (From and To date, dropdowns or text fields / popup calendars) • Successful Access? (radio button group: Yes, No, All) • First Name (if this search criterion is not blank, search will return successful

attempts only) • Last Name (if this search criterion is not blank, search will return successful

attempts only) • Login Used

Search result is displayed as Login Attempts List.

6.5.2. Login Attempts List

Login Attempts List displays attempts matching the search criteria.

Each list item contains:

• Attempt Date • Login Used • IP Address • Success (Yes or No) • Administrator First Name– for successful attempts only • Administrator Last Name – for successful attempts only • Link to view Attempt Details

The list is divided into pages. Administrator can jump to Previous and Next page using paging controls above the list.

6.5.3. Login Attempt Details

This section is located above the Login Attempts form.

The section displays information about login attempt:

• Attempt Date • Attempt Time • Login Used • IP Address • Success (Yes or No) • Administrator First Name – for successful attempts only • Administrator Last Name – for successful attempts only • Browser Information

6.6. IP Restrictions Management The IP restrictions management can be accessed by using corresponding link at the top of the page. The list of IP restrictions will be displayed.

Admin can specify IP ranges that are not allowed to access the system. If a user from specified IP range(s) tries to log in, he cannot login even when using correct login and password.

Each IP range is represented with two IPs. Administrator can specify an exact IP instead of IP range by entering the same IPs into both IP fields.

6.6.1. IP Restrictions List

There is a dropdown filter that allows switching between the following list views:

• All restrictions (default) • Active restrictions only

The list displays a set of IP restriction that corresponds to the current filtering option selected.

Each restriction in the list is represented with:

• Number (#) • From IP Address (beginning of the restricted IP range) • To IP Address (end of the restricted IP range) • Status (Active or Inactive) • Actions (for common list items):

o Edit link o Delete link

• Actions (for add / edit item form): o Save link o Cancel link

There is an Add New IP Restriction link above the list.

Clicking the Edit icon next to an item in the list replaces item info with the Edit form.

Clicking the Add New IP Restriction link reveals the Add form at the bottom of the list.

All icons / links in the Actions column are described in the legend below the list.

6.6.2. Add / Edit an IP Restriction

While adding or editing an IP restriction, Admin operates with the following IP restriction attributes:


From IP Address* 4 text fields for ‘xxx.xxx.xxx.xxx’ format


To IP Address* 4 text fields for ‘xxx.xxx.xxx.xxx’ format


Status* Dropdown: Active, Inactive A selection must be made Is set to Active by default for Add IP Restriction form. Active IP Restrictions make impossible accessing to the system from addresses within their IP ranges.

* - Required fields

6.7. Accounts Management The Anna Maria Public site back-end management is associated with User Groups and Permissions.

User Groups can be created by Super-Administrator. He or she defines User Permissions for a particular group. Super-Administrator can assign users to a particular group with set permissions.

Super-Administrator defines User Permissions for each user group separately. Thereby, he or she selects a Permission Type for each section of the site. The following permission types are allowed on the back-end:

• User (the site section will not be displayed) • Admin (the back-end site section can be edited appears live on the front-

end)

These permission types are automatically inherited on all daughter pages.

The Super-Administrator is entitled to all modifications made on all sites. He / she can add accounts to groups, edit and delete both administrator and user accounts. The Super-Administrator cannot add, modify or delete account groups.

The Super-Administrator account cannot be deleted or disabled. There can be only one Super-Administrator account.

6.7.1. Accounts Search

The Accounts Search form is displayed above the Accounts List.

The Super-Administrator can search for accounts by the following criteria:

• Disable Login • Login Title • First Name • Last Name • Email • Phone

Initially, the search fields are empty. Search results are displayed as Accounts List. After a search has been performed, the search form displays the results of the last search.

6.7.2. Accounts List

This list contains accounts of one of the groups, accounts for one particular alphabet letter or all accounts; depending on the way the Super-Administrator accessed the list.

Each list item includes:

• Login • Title • First Name • Last Name • Link to Edit Account • Link to Delete Account

There is a link to Add New Account page above the Accounts List.

The list is divided into pages. There are paging controls above and below the list that allow to promptly navigate between the pages.

Additionally, the list is classified by alphabetic letters where letters are links to corresponding list items sorted alphabetically. If no list items correspond to a particular letter, it is shown as inactive. The letter-links are located above the list. There is a ‘Show All’ link to display all group accounts.

6.7.3. Add / Edit Account

The Add / Edit Account form includes the following:


Disable Login* Checkbox

Group dropdown* Either ‘Administrator’ or


‘Editor’ values

Login* Text field (max. 128 characters)


Within diagnostic messages (errors, notifications etc.) this and all fields listed below have the same names as field captions.

Password* Password (max. 64 characters)

8-64 characters.

Confirm Password* Password (max. 64 characters)

8-64 characters.


3-40 characters.


3-40 characters.

E-Mail* Text field (max. 128 characters)

3-128 characters.

Title Text field (max. 32 characters)

3-32 characters.

Description Text area (max. 200 characters)

3-200 characters.






An administrator with disabled login cannot log in to the Back-end Administration Area.

The Edit Account pages contain the Back link to the List.

Clicking both the Save and Cancel buttons return the Super-Administrator to the Accounts List.

6.8. ‘Your Account’ Page Using the form on this page, authorized users may change their account information. The form contains the following fields:


Login* Text fields (max. 128 Should contain a valid e- Within diagnostic messages


characters) mail address. (errors, notifications etc.) this and all fields listed below have the same names as field captions.

Password* Password (max. 64 characters)

8-64 characters.

Confirm Password* Password (max. 64 characters)

8-64 characters.

First Name* Text fields (max. 40 characters)

3-40 characters.

Last Name* Text fields (max. 40 characters)

3-40 characters.






7. Blogs

WordPress (http://wordpress.org/) software is used for blogs. It is an open-sourced blog engine with a focus on web standards and usability. It offers a freely distributed, standards-compliant, fast, light and publishing platform, with sensible default settings and features, and an customizable core. Current WordPress Version is 2.3.3. Version 2.5 is expected soon and might be considered for development.

http://wordpress.org/

8. Integration with FirstContact! E-CRM The following forms are integrated with FirstContact! E-CRM in order to collect visitor information for future newsletter campaigns:

• Stay Informed • Job Application • News Subscription • Refer a Friend • Request Information • Weekday Tours • AMC Student for a Day • Saturday Information Sessions • Graduate/Continuing Education Information Sessions • TEAS • Interlibrary Loan • Contact Coach (Athletes Form) • Music Institute • Undergraduate • Graduate Studies • Continuing Education • 5th Year Option

Data from a submitted user info collecting form are stored in the FirstContact! contact origin that corresponds to the form and its location within the site. The forms are assigned to the following contact origins:

• Students, Future Students, Parents: o ‘Stay Informed’ infoblock o ‘News Subscription’ infoblock o ‘Refer a Friend’ infoblock o ‘Request Information’ Infoblock o Weekday Tours o AMC Student for a Day o TEAS o Interlibrary Loan o Saturday Information Sessions o Graduate/Continuing Education Information Sessions o Music Institute o Undergraduate o Graduate Studies o Continuing Education o 5th Year Option

• Staff/Faculty Job Applicants: o ‘Job Application’ form o Athletes o Contact Coach (Athletes Form)

test

Documents

main menu

main site

banner list

main content block

common page type

banner management

banner library

common pages