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Texas Chapter International Society of Arboriculture Board of Directors Meeting Minutes

June 21, 2018

Board Members Present:

Micah Pace, President Emily King, President-Elect Rebecca Johnson, Editor Gene Gehring, Treasurer April Rose, Director Chris Lane, Director

Jason Alfaro, Director Priscilla Files, Director Steve White, Director Matthew Simmons, Director Evan Anderson, Director Misti Perez, Certification Liaison

Others Present

John Giedraitis, ISAT Executive Director Paul Johnson, ISA / TFS

Board Members Absent:

Zaina Gates, Vice President Steve Driskill, Director Curtis Hopper, Director Michael Sultan, COR Liaison

I. Call to order

a. President Micah Pace called to order the regular meeting of the ISAT Board of Directors at 10:06 am on June 21, 2018 in Waco, Texas. A quorum was declared present.

II. Approval of minutes from last meeting a. A motion was made by Rose to accept the December 2017 minutes. Anderson

seconded, and the motion passed.

III. Welcome and Introductions: Pace

IV. Executive Director Report a. Giedraitis reported on activities since the September Board meeting He also noted that the

Texas A&M Forest Service will no longer host oak wilt vendors and Oak Wilt Qualified and Certified Arborists on the www.texasoakwilt.com website. ISAT will be adding these to their website this summer. He also reported that the TAMU Plant Diagnostic Lab has begun work on the oak wilt detection kit. He also noted that the ISA Leadership Workshop will be in October this year and to let him know if you would like to attend. (report p.4-7).

V. Standing Committee Reports a. Tree Climbing Competition Committee: Driskill

i. Giedraitis noted that the event was held in Getzendaner Park in Waxahachie on May 18-19 with 42 competitors and the winners were Miguel Pastenes and Star Quintero. He also reported that this year volunteers were registered online.

b. Education Events Committee: Gates i. Report was submitted (p.9). There was some discussion on how to reorganize this

committee. c. Texas Tree Conference Committee: King

ISAT Board of Directors Meeting Minutes - Approved 1

i. King presented a list of the planning committee and an outline of the final conference agenda. This year there will be no paper registration brochure since ISAT will be contracting with EventMobi for a mobile event application that will include this information. The Wednesday evening social will also be moving from the bridge to the Dr. Pepper Museum. (p.10-13)

d. Outreach and Publicity Committee: Rose/Simmons i. Events: Rose

1. Rose presented her report that included events that are scheduled including TNLA, Arbor Day and APATX.

ii. Digital Media: (Cody Goldman Chair) 1. Also included in the report from Rose (p.14-15)

e. Research and Scholarship Committee: Gehring i. Gehring reported that Sheila McBride at the TAMU Plant Diagnostic Lab has begun

work on the oak wilt detection kit and that Pace and Giedraitis attended the SFA scholarship banquet and Giedraitis attended the TAMU scholarship banquet.

f. Advocacy Committee: Alfaro i. Alfaro noted that 2019 is a Texas Legislative Session and we are maintaining the

85trees list serve and Defend Texas Trees website. g. Membership:

i. No report. Giedraitis reported that he sends an email to all new Texas Chapter members. Paul Johnson noted that RFS in involved in 8-10 arborist certification preparation courses each year in Texas and that there is potential for membership at these events.

h. Newsletter: Johnson i. Johnson reported that ISAT In the Shade is mailed in even months and content

must be submitted by the 12th of the month before. What’s up Doc will be returning. She asked that Board members review the newsletter guidelines on the Google Drive and send here any comments.

i. Executive Committee i. Nominations and Elections: Pace

1. Pace reported that nominations are due on July 27th. A nomination form is available on at http://isatexas.com/elections. (p. 16)

ii. Finance and Treasurer: Gehring 1. Gehring presented his report that included a year-by-year budget

comparison, the Income Statement and Balance Sheet for the fiscal year to date (p.17-22)

iii. Governance: Pace 1. It was noted that since the last meeting, the ISAT Bylaws have been

amended. Johnson requested that Pace review the final majority vote for the changes to see if it is in accord with the bylaws. The Bylaws are on the website here: http://isatexas.com/about/isat-documents.

iv. Awards: Gehring 1. Pace noted that Lara Schuman has moved out of state and Gehring has

accepted this chair. Paul Johnson noted that applications are due on July 20th and can be found here: http://isatexas.com/members/awards. Volunteer of the Year is an ISAT award given by the President given at the awards banquet.

VI. Liaison Reports a. Certification: Perez

i. Perez reported that there are 1,178 Certified Arborists and three exams remaining in 2018. She also noted that the ISA Certification Committee now has quarterly conference calls. (p.23-25)


b. Council of Representatives: Sultan i. Sultan provided his written report. Sultan will be going off the Board and will not be

the COR liaison in the future. (p.26-27) c. TREE Fund: Gehring

i. Gehring reported that there is a new website https://www.treefund.org and the new webinars featuring TREE FUND research are popular. ISAT is a Gold Sponsor.

d. TNLA: Lane i. Lane reported that he is in communication with TNLA leadership and attends

regional meetings on a regular basis. The Arborist Select program is slow in getting off the ground because of the large demand for trees to plant makes it hard to get growers interested in participating.

e. TCIA: Pace i. Paul Johnson reported that the TCIA workforce initiative is still going and there was

a recent meeting between ISA and TCIA on its status.

VII. Old Business a. None

VIII. New Business

a. ISAT Strategic Plan: Pace and King i. Pace noted that Paul Ries facilitated the April Strategic Planning Committee

meeting in Waco and the ISA paid for his fees and expenses. He reviewed the latest draft plan and went over the timeline for voting and adoption. The next step is to send the revised plan to membership and stakeholders. (p.28-36)

IX. Next Board Meeting: September 28, 2018 at the Texas Tree Conference

X. Adjourn a. Pace adjourned the meeting at 3:04 PM

Minutes submitted by Giedraitis


829 890989

1,123 1,1301,265 1,219

2012 2013 2014 2015 2016 2017 2018 (YTD)

ISA ISAT Membership

$179

,845

$189

,032

$233

,983

$244

,613

$199

,198

$237

,193

$244

,605

2012 2013 2014 2015 2016 2017 2018 (YTD)

Total Liabilities and Equity

1,8502,327

2,8883,310

3,7494,190 4,402

2012 2013 2014 2015 2016 2017 2018 (YTD)

Email Subscribers (Active)

937 956 1,017 1,061 1,097 1,146 1,178

2012 2013 2014 2015 2016 2017 2018 (YTD)

Certified Arborists

6/25/2018

ISAT 2018 Quick Stats

ISAT Quick Statistics: 2018 (5/31) 2017 2016 2015 2014 2013 2012

Certified Arborists 1,178 1,146 1,097 1,061 1,017 956 937

ISA ISAT membership 1,219 1,265 1,130 1,123 989 890 829

ISA Members 1,024 1,135 1,101 1,024 898 831 816

ISAT Members 1,094 1,073 951 1,025 893 791 715

Email Subscribers (Active) 4,402 4,190 3,749 3,310 2,888 2,327 1,850

Total Income $123,864 $363,304 $193,009 $350,873 $342,975 $286,803 $246,631

Net Income $7,412 $38,250 ($45,415) $10,631 $44,950 $26 $16,302 Total Liabilities and Equity $244,605 $237,193 $199,198 $244,613 $233,983 $189,032 $179,845

22% Increase 138% Increase

36% Increase 50% Increase


Board of Directors Meeting June 21, 2018, Waco Chamber of Commerce

101 S 3rd Street (across from Convention Center), Waco, Texas

2018 ISAT Events: Location Jan. 13-14: ISAT Day of Service - Hurricane Harvey, Coastal Bend Area Rockport Feb. 1: North Central Texas Urban Forestry Conference Booth Grand Prairie March 2: Crane Workshop with Mark Chisholm FW Botanic Center March 8: SAAA Bilingual Workshop Booth Schertz March 23: Certified Arborist, Municipal Specialist and Utility Specialist Test Selma March 29: Emerald Ash Borer Tyler April 5-6: ISAT Strategic Planning Waco April 6: Tree Worker Climber Specialist Written and Skills Exam Austin April 19: ISAT Master's Series Health Care for Senior Trees (Cancelled) Houston April 20: ISAT Master's Series Health Care for Senior Trees San Antonio April 18-20: ASLA Texas Chapter Conference Booth Galveston May 1: Certified Arborist, Municipal Specialist and Utility Specialist Test Amarillo May 1: TRAQ Renewal with Skip Kincaid College Station May 2-4: TRAQ Course and Assessment with Skip Kincaid College Station May 10-11: Oak Wilt Qualification Course and Assessment Temple May 17: Pre-TTTC Tree Climbing and Work Positioning Workshop Waxahachie May 18-19: Texas Tree Climbing Championship Waxahachie June 14-15: Oak Wilt Qualification Course and Assessment Fredericksburg June 21: ISAT Board meeting Waco August 3-8: ISA Annual Meeting Columbus, Ohio Aug. 16-18: TNLA Expo Booth San Antonio Sept. 26-28: ISAT Texas Tree Conference, Trade Show, Academy, Awards and Tree School and Membership Meeting

Waco

Sept. 26: TRAQ Renewal with Skip Kincaid Waco Sept 28: Certified Arborist, Municipal Specialist and Utility Specialist Test Waco Sept. 29-30: North American Tree Climbing Championship Providence, RI Oct. 22-25: ISA Leadership Workshop Champaign, Il Oct: 17-18 American Planning Assoc. Texas Chapter Conference Booth Galveston Oct. 19-21: Women's Climbing Workshop Marshall Nov. 2: Texas State Arbor Day Booth El Paso Dec.: ISAT: Board Retreat and Meeting Waco Add Wildfire Risk this year - Paul said 2 events Locations?


ISA Texas Chapter 2018 Events Listing 6/25/2018

2018 ISAT Events: Location NOTESJan. 13‐14 : ISAT Day of Service ‐ Hurricane Harvey, Coastal Bend Area Rockport Mark Bird, Chris Lane

Feb. 1: North Central Texas Urban Forestry Conference Booth Grand Prairie Micah Pace and John GiedraitisFeb.: ISAT Masters Series: Muncipal Tree Ordinances in Texas Cancelled Jason Alfaro and Pris Files

March 2: Crane Workshop with Mark Chisholm FW Botanic Center Steve Driskill and Curtis Hopper March 8: SAAA Bilingual Workshop Booth Schertz Jacob West and Mark Duff (ISAT does registration and has booth)March 23: Certified Arborist, Municipal Specialist and Utility Specialist Test Selma San Antonio Arborist AssociationMarch 29 : Emerald Ash Borer Tyler Shane Harrington and Cody Goldman

April 5‐6: ISAT Strategic Planning Waco Micah PaceApril 6: Tree Worker Climber Specialist Written and Skills Exam Austin (March 20 deadline) Misti, Nevic, Paul Schuman, Brennon McGee, Nate SponsellerApril 19 : ISAT Master's Series Health Care for Senior Trees (Cancelled) Houston Evan Anderson and Steve WhiteApril 20 : ISAT Master's Series Health Care for Senior Trees San Antonio Evan Anderson and Steve White (with Dr. Laverne and Dr. Bastian)April 18‐20: ASLA Texas Chapter Conference Booth Galveston Pris Files

May 1: Certified Arborist, Municipal Specialist and Utility Specialist Test Amarillo (April 13 deadline) Brian ScottMay 1: TRAQ Renewal with Skip Kincaid College Station Zaina Gates and Lara SchumanMay 2‐4 : TRAQ Course and Assessment with Skip Kincaid College Station Zaina Gates and Lara SchumanMay 10‐11: Oak Wilt Qualification Course and Assessment Temple Gene Gehring (with Dr. Appel and Robert Edmonson)May 17: Pre‐TTTC Tree Climbing and Work Positioning Workshop Waxahachie Markus Smith, Jim Dossett (with Phillip Kelly and Carlos Rodriguez)May 18‐19: Texas Tree Climbing Championship Waxahachie Markus Smith, Jim Dossett

June 20: Report Writing Webinar with Greg David Webinar Zaina Gates and April RoseJuly 26: Certified Arborist, Municipal Specialist and Utility Specialist Test Austin Misti PerezJune 14‐15 : Oak Wilt Qualification Course and Assessment Fredericksburg Gene Gehring (with Dr. Appel and Robert Edmonson)

July 26: Certified Arborist, Municipal Specialist and Utility Specialist Test Austin Misti Perez

August 3‐8: ISA Annual Meeting Columbus, Ohio Micah Pace, Michael Sultan, Brad Hamel, Emily KingAug. 16‐18 : TNLA Expo Booth San Antonio Pris Files

Sept. 26‐28: ISAT Texas Tree Conference, Trade Show, Academy, Awards and Tree School and Membership Meeting Waco Emily King ‐ ChairSept . 26: TRAQ Renewal with Skip Kincaid Waco With TRAQ renewal parallel to the AcademySept 28: Certified Arborist, Municipal Specialist and Utility Specialist Test Waco Misti PerezSept. 29‐30: North American Tree Climbing Championship Providence, RI Markus Smith, Jim Dossett

Oct. 22‐25: ISA Leadership Workshop Champaign, Il Emily KingOct: 17‐18 American Planning Assoc. Texas Chapter Conference Booth Galveston Pris FilesOct. 19‐21: Women's Climbing Workshop Scotsville Camp, Marshall Rebecca Johnson and Rachel Brewster

Nov. 2: Texas State Arbor Day Booth El Paso Pris FilesNov. TRAQ and Renewal? College Station

Dec. : ISAT: Board Retreat and Meeting Waco Emily KingAdd Wildfire Risk this year ‐ Paul said 2 events Locations? Carrie TFS

Jan. 26, 2019: Winter Tree Fest Booth Austin Pris Files2019: ISAT Masters Series ‐ Stump the Expert PHC two locations Do in January? Emmett Muennink and Gene Gerhing

6/25/2018ISAT Board of Directors Meeting Minutes - Approved 6

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Education Committee Report 6‐20‐18 Prepared by: Zaina Gates Prepared for 6‐21‐18 Board Meeting

Education Mission: Organize, develop, and build the annual calendar of educational events, recruit committee members, and coordinate with all Workshop Chairs. Committee Goals: Keep files & calendar up to date Manage workshop budget Set dates, create agendas, and submit minutes for monthly conference calls Committee Members: ZainaGates,JasonAlfaro,PriscillaFiles,CodyGoldman,SteveDriskill,CurtisHopper,JimDossett,JimmyPrichard,EvanAnderson,SteveWhite,EmmettMuennink,GeneGehring,ShaneHarrington,RebeccaJohnson,AprilRose,KymberliHerron,MattSimmons,PaulJohnson,EmilyKing,LaraSchuman,JohnG. Committee Report: 2018 Workshop income and expenses

Workshops still planned for 2018:

2018 Workshop Schedule at a Glance

Start date End date Topic/Name Location Chair

? ? Oak Wilt Update, Dr. Appel Webinar April Rose

Oct 19 Oct 21 Texas Women’s Climbing ? Rebecca Johnson

? ? Wildfire Risk Assessment ? Paul Johnson

Sept 28 TRAQ renewal Waco Zaina Gates

Nov TRAQ College Station Zaina Gates

2018 ISAT Events (actual to June 19): Registered REVENUE EXPENSES NETJan. 13‐14 : ISAT Day of Service ‐ Hurricane Harvey, Coastal Bend Area 28 $0 $4,455 ‐$4,455March 2: Crane Workshop with Mark Chisholm 44 $9,825 $2,614 $7,211March 8: Bilingual Workshop with SAAA 254 $12,681 $7,864 $1,445March 29 : Emerald Ash Borer 27 $1,109 $2,187 ‐$1,078April 20 : ISAT Master's Series Health Care for Senior Trees 34 $4,814 $2,793 $2,021May 1: TRAQ Renewal with Skip Kincaid 30 $6,480 $5,327 $1,153May 2‐4 : TRAQ Course and Assessment with Skip Kincaid 20 $13,535 $9,624 $3,911May 10‐11, June 14‐15: Oak Wilt Qualification Course and Assessment 56 $14,100 $3,826 $10,274May 17‐19: Texas Tree Climbing Championship and Workshop 42/40 $15,523 $10,613 $4,910

TOTAL 575 $78,067 $49,303 $25,392


Outreach Committee Report

The International Society of Arboriculture is a professional organization dedicated to continuing education for arborists, to tree care research, and to serving tree care consumers around the world. The Texas Chapter of the ISA shares this same dedication,

with a further commitment to serving the needs particular to Texas’ professional arborists and tree care consumers.

Committee Role: Promote ISAT and Certified Arborists to allied industries and the general public through attendance at conferences, public events and social media.

Members - April Rose, Matthew Simmons, Priscilla Files, Rebecca Johnson, Cody Goldman, Paul

Johnson, Ronny Nelson

1. Outreach Events - Ronny Nelson & Priscilla Files

a. TNLA, San Antonio Aug 16-18 - Ronny and Priscilla recruiting volunteers to cover the booth. Registration link: http://signup.com/go/HCyhRXU

b. ISAT - schedule meet up for members? c. Consider sponsorship at event: $500-1,000 d. Arbor Day, El Paso Nov 2. Ronny connected to Mickey, probably need 3-5 people.

Anyone planning to attend? e. APATX2018, Galveston in Oct 17-19 - Tentative

2. Digital & Social Media - Cody Goldman

a. Social Media Goal: maintain high quality content for members

i. Requesting additional subcommittee member(s)

ii. Paul J reported that Florida ISA facing similar social media challenges with

reaching general public vs. members. Look to future partnerships with

ISA to reach public.

iii. Looking at pulling regular (weekly?) content from Trees are Key.

b. Texas Tree Conference

i. ISA conference in Columbus & TTC creates momentum

1. Select hashtag for our conference

2. Considering contest: If you are top engagers using this hashtag #

then….

ii. Exploring Davey social media engagement partnership

1. Competitions during conference?

2. Twitter walls showing different hashtags

3. Funding to a local nonprofit


http://signup.com/go/HCyhRXU

FaceBook Analytics


2018 Texas Chapter ISA Elections – Call for Nominations Applications are being sought from the ISAT membership to fill eight positions on the ISAT Board of Directors. You may apply yourself or nominate another qualified ISAT member interested in serving on the ISAT Board. The Nominations Committee will select the slate from the nominations received. Elections will be held in August and newly‐elected Board Members will be installed at the membership meeting held at the Texas Chapter ISA Board meeting at the Texas Tree Conference in Waco this September. A form that can be filled‐out and printed or emailed is available at: http://isatexas.com/about/board‐of‐directors/

APPLICATIONS ARE DUE BEFORE 5:00 PM, FRIDAY July 27, 2018

Nominee Name Address Phone (day) Email Title Employer Nominator Name (if different)

Nominator Email: Phone (day):Position (check one)

Officers: [*Prior Board of Director experience recommended for officer positions] President Elect (one year term, becomes President in year two)* Vice President (one‐year term)* Editor (one‐year term)* Treasurer (one‐year term)* Director – 2 (two) positions available (3‐year term) Council of Representatives – 1 (one) position available (3‐year term) Certification Liaison – 1 (one) position available (3‐year term)

Please provide a few comments regarding why the candidate should be considered for nomination:

(Continue on a second sheet if needed)

Mail, fax, or email this form to: Micah Pace, 2018 Nominations Committee, 2222 Empire Central, Dallas, TX 75235. 214.528.2266 (office) (979) 680‐9420 (fax) [email protected]


Jan - May 18

Ordinary Income/ExpenseIncome

Online Learning Revenue Share 438.00Advertising

Advertising - website 587.00Advertising Newsletter 8,634.48Oak Wilt Vendors 1,469.05

Total Advertising 10,690.53

CertificationRecertification 6,033.00Certification Exams 5,901.00

Total Certification 11,934.00

ConferenceExhibitors 7,207.36

Total Conference 7,207.36

Membership 23,495.00Misc. 2,984.46Publication Sales 110.00TTCC & Workshop

Exhibitors 6,285.95Registrations (climbing) 4,531.83Registrations (for workshop) 3,801.28

Total TTCC & Workshop 14,619.06

Workshops2018 EAB Workshop 1,109.232018 Mature Tree Workshop 4,036.872018 TRAQ Course 12,169.712018 TRAQ Renewal 6,479.632018 Crane Workshop 9,824.60Bilingual Tree Worker Workshop 12,780.60Oak Wilt ID and Mgnt Workshop 5,985.24

Total Workshops 52,385.88

Total Income 123,864.29

Gross Profit 123,864.29

ExpenseResearch 5,000.00Accountant 950.00Board Expenses 11,740.77Conference Expenses

Speaker 7,656.38Registration 648.01

Total Conference Expenses 8,304.39

Executive DirectorMisc. Office 137.34Executive Director Salary 32,094.00Executive Director Travel 919.83Executive Director Utilities 985.00

Total Executive Director 34,136.17

FeesCredit Card Fees 770.62

Total Fees 770.62

10:18 AM ISAT06/10/18 Profit & LossCash Basis January through May 2018

Page 1ISAT Board of Directors Meeting Minutes - Approved 20

Jan - May 18

Insurance 1,897.00Member Services 185.62Newsletter Expenses 9,147.29Publication Purchases 375.22Publicity 310.49Scholarships 5,000.00Special Projects

Day of Service 4,455.18Special Projects - Other 250.00

Total Special Projects 4,705.18

TTCC and Workshop 6,305.00

Web Site 69.38Workshop Expenses

2018 EAB Workshop Expense 2,186.622018 Mature Tree Workshop 2,792.772018 TRAQ Course 9,623.732018 TRAQ Renewal 5,326.66ISAT Webinars 608.692018 Crane Workshop 2,614.012017 Womens Climbing Workshop 300.35Bilingual Tree Worker Workshop 275.64Oak Wilt ID and Mgnt Workshop 3,826.83

Total Workshop Expenses 27,555.30

Total Expense 116,452.43

Net Ordinary Income 7,411.86

Net Income 7,411.86

10:18 AM ISAT06/10/18 Profit & LossCash Basis January through May 2018


May 31, 18

ASSETSCurrent Assets

Checking/SavingsWells Fargo 109,504.23

Total Checking/Savings 109,504.23

Other Current AssetsWells Fargo CD #3 25,162.85Wells Fargo CD #2 25,122.04Wells Fargo CD #1 50,081.23Federated Gov Income Securities 34,717.13

Total Other Current Assets 135,083.25

Total Current Assets 244,587.48

Fixed AssetsAccumulated Depreciaton -587.00Office Equipment 604.03

Total Fixed Assets 17.03

TOTAL ASSETS 244,604.51

LIABILITIES & EQUITYEquity

Retained Earnings 237,192.65Net Income 7,411.86

Total Equity 244,604.51

TOTAL LIABILITIES & EQUITY 244,604.51

3:44 PM ISAT

06/07/18 Balance SheetCash Basis As of May 31, 2018


CoR Liaison Report p. 2

Annual Mee�ng Prepara�ons CoR has planned an annual mee�ng for the 2018 Interna�onal conference that will exceed standards set by previous mee�ngs.

● Eliminated buld of ‘repor�ng’ ● Most of the ‘informa�onal material’ will be presented at the annual business mee�ng ● Focus will be on issues that ISA Chapters, AOs and PAs are currently working on, to encourage discussion

among CoR peers ● Opportunity to send ISA photos/ informa�on that can be used on 2-3 slides that showcase some of your

associa�on’s standout events: submi�ed photos from Oak Wilt Cer�fica�on class in Aus�n, Hurricane Harvey Volunteer Event, ISAT Strategic Planning Workshop

CoR Intake Form 32: Annual Mee�ng A�endance ● To gather informa�on about planned a�endance at the annual CoR mee�ng in Ohio ● 39 components par�cipated ● The events that CoR members indicated they would be a�ending and expressed interest in mee�ng others

were: a. ITCC (11 b. Opening Ceremony (22) c. Annual Business Mee�ng (16) d. Field Day Tours (7)

CoR Intake Form 33: CTW One Day Proposal ● 46 CoR members par�cipated ● Goal was to capture perceived shortcomings of current CTW program ● The proposal offered would combine these four aspects of the CTW program into a single day event ● This proposal is currently being revised based on CoR’s sugges�ons and will be considered further by ISA

staff ● Poten�al difficul�es in such an offering included:

a. The program may be too ambi�ous to offer in a single day b. Aerial rescue is demanding of both resources (trees, equipment, evaluators) and �me, limi�ng

the number of candidates that could be accommodated during the single day program to a level that might be difficult to jus�fy the costs


CoR Liaison Report

ISAT Board of Directors Meeting

June 21, 2018

ISA Board of Directors Elec�on ● 1 posi�on up for elec�on from CoR

● 39 of 41 eligible CoR members voted

● John Gathright from Seto Aichi, Japan elected

▸ John is a returning board member and will begin his 3-yr term in 2018 at the Interna�onal conference in Columbus, OH

CoR 2017 Par�cipa�on 2014 2015 2016 2017

Overall CoR Participation 38% 67% 73% 66%

By Component Status:

Chapter 67% 79% 87% 80%

Associate Org. 31% 35% 40% 34%

PA + TREEFund 84% 90% 91% 85%

By Region:

Europe 39% 47% 54% 41%

N. America 76% 84% 90% 83%

Asia/Pacific 32% 50% 59% 53%

South America 86% 100% 78% 100%

CoR Execu�ve Commi�ee Elec�on ● Jim Vaughan’s, Lee Huss’s, and Michael Sultan’s terms expire August 2018

● Jim and Lee will seek reelec�on, and Michael will not


CoR Liaison Report p. 2

Annual Mee�ng Prepara�ons CoR has planned an annual mee�ng for the 2018 Interna�onal conference that will exceed standards set by previous mee�ngs.

● Eliminated buld of ‘repor�ng’ ● Most of the ‘informa�onal material’ will be presented at the annual business mee�ng ● Focus will be on issues that ISA Chapters, AOs and PAs are currently working on, to encourage discussion

among CoR peers ● Opportunity to send ISA photos/ informa�on that can be used on 2-3 slides that showcase some of your

associa�on’s standout events: submi�ed photos from Oak Wilt Cer�fica�on class in Aus�n, Hurricane Harvey Volunteer Event, ISAT Strategic Planning Workshop

CoR Intake Form 32: Annual Mee�ng A�endance ● To gather informa�on about planned a�endance at the annual CoR mee�ng in Ohio ● 39 components par�cipated ● The events that CoR members indicated they would be a�ending and expressed interest in mee�ng others

were: a. ITCC (11 b. Opening Ceremony (22) c. Annual Business Mee�ng (16) d. Field Day Tours (7)

CoR Intake Form 33: CTW One Day Proposal ● 46 CoR members par�cipated ● Goal was to capture perceived shortcomings of current CTW program ● The proposal offered would combine these four aspects of the CTW program into a single day event ● This proposal is currently being revised based on CoR’s sugges�ons and will be considered further by ISA

staff ● Poten�al difficul�es in such an offering included:

a. The program may be too ambi�ous to offer in a single day b. Aerial rescue is demanding of both resources (trees, equipment, evaluators) and �me, limi�ng

the number of candidates that could be accommodated during the single day program to a level that might be difficult to jus�fy the costs


Texas Chapter ISA 2018-2021 Strategic Plan

Draft 2 – updated 5/25/2018

INTRODUCTION

This strategic plan was created to support the activities of the Texas Chapter – International Society of Arboriculture. The plan is designed to guide the organization for a three-year period, during which annual plans of work and specific budgets will be developed, administered, monitored, and evaluated. VISION STATEMENT

ISAT created a vision statement that describes the end result that the organization and its members are working toward: Texas communities are enhanced when trees and urban forest resources are cared for and managed by qualified professionals using best practices.

MISSION STATEMENT

The updated mission statement summarizes the purpose of the organization: Empower members to provide professional arboricultural and urban forestry services through education, research, and networking, creating greater public awareness of the value of trees. GOALS and OBJECTIVES

In order to make progress towards achieving the ISAT vision and fulfilling its mission, specific and measurable goals and objectives have been adopted by the ISAT Board of Directors. The goals are broad statements of big-picture activities that can be monitored and evaluated. Activities can be divided into two categories of objectives: on-going objectives that maintain the organization, and innovation objectives which are areas of organizational growth that help the chapter become more efficient and effective, and to have a broader impact. On-going objectives are typically the same from year to year (though they may be addressed in new ways) and provide for the continued, orderly administration of chapter operations. Innovation objectives are new initiatives that will help the organization grow and prosper. Some innovation objectives will be completed and the organization will move on to other initiatives, while other innovation objectives will move to the on-going category in future years.


The following on-going objectives and innovation objectives will guide the organization in the next three years: GOVERNANCE GOAL: Ensure organizational capacity and structure that supports a healthy chapter.

ON-GOING OBJECTIVES INNOVATION OBJECTIVES

● Maintain a transparent nomination and election process ● Ensure compliance with state and federal regulations for non-profit

status and risk management best practices ● Conduct annual planning retreat to evaluate strategic goals, and

orientation of new Board members ● Hold regular board meetings and an annual meeting for members ● Maintain chapter records and filings ● Maintain a governance committee that regularly reviews bylaws and

policies ● Maintain an Executive Committee that manages operational functions ● Maintain a finance committee with regular Board review of finances ● Represent Texas at the ISA level (CoR, Credentialing, Chapter Execs,

Operating MOUs) ● Collect, track, manage, and report financial information, taxes, and

accounting in accordance with standard accounting procedures ● Staff and support an ED position and other contract staff as

determined ● Maintain member and Credential holder data ● Maintain a communications system for members, the public, ISA, and

partners ● Develop an annual budget that supports organizational activities, as

well as future growth, while striving for a positive net revenue

Top 5 Priorities 1. Develop a succession management plan for all EC, Director, and

Committee Chair positions, as well as future ISAT staff 2. Create policy and procedure manual using existing materials and

other chapters’ materials for reference 3. Develop clear job descriptions and duties for staff, board and

volunteers as part of a Board Manual 4. Determine appropriate staffing levels to meet organizational

needs 5. Build pathway to recruit future board members, committee

members and volunteers Additional Priorities ● Explore alternative revenue sources such as additional sponsorships,

merchandise and grants ● Evaluate options for prudent management of reserve funds ● Develop a perpetual calendar of organizational requirements and

activities listing responsible role/position ● Examine efficiency of current operations and ways to leverage current

efforts ● Develop a volunteer management system including volunteer

coordinator position description, recruiting and retention process, and a Volunteer Management manual

● Develop a plan to increase the diversity of membership, the Board, and partnerships

● Explore methods of reaching the younger generation of arborists ● Develop policies to address issues of risk and ethics ● Consider alternative models for supporting members, such as working

to support regional urban forestry groups ● Develop framework for bidding out staffing contracts on a routine

basis


MEMBER SERVICES GOAL: Provide services in an efficient manner that result in value for members, access to credentialing, and facilitates opportunities for networking


● Hold annual Texas Tree Climbing Championship event ● Provide newsletter 6 times annually ● Provide monthly TreEmail ● Maintain Social Media accounts, such as Facebook page, Blog, etc. ● Complete update of oak wilt web page ● Continue providing Oak Wilt Qualification credentialing ● Maintain an ISAT office for members to interact with (phone

number, email address, etc) ● Provide non-members attending events the opportunity to become

members ● Provide members with volunteer opportunities that support the

organization and contribute to their professional development ● Maintain credential support including testing, CEU’s, and point of

contact

Top 5 Priorities 1. Explore ISAT app development, to engage members through the

use of technology 2. Evaluate additional social media platforms including discussion

forums 3. Coordinate annual day of service opportunity for members 4. Expand Texas Tree Conference and Trade Show Wednesday night

social to provide additional networking opportunities 5. Explore advertising opportunities (newsletter, website)

Additional Priorities ● Continue to work with Texas A&M Forest Service to develop Wildfire

Risk Reduction Qualification credentialing ● Pursue additional opportunities for networking ● Plan for additional member outreach


EDUCATIONAL GOAL: Support continuing education programming to meet the needs of members


● Manage, promote, and facilitate educational events according to annual work plan

● Provide relevant digital and print materials to support members’ continuing education

● Host annual Texas Tree Conference, Trade Show, Academy and Tree School

● Hold Texas Tree Climbing Championship and, pre-climb workshop ● Publish newsletter that provides industry updates and educational

information to members ● Continue to offer Oak Wilt Qualification training ● Maintain education committee that plans and implements events

Top 5 Priorities 1. Create a 3 year educational event plan covering diverse content,

teaching levels, and geography 2. Partner with other allied industries to support events 3. Develop mechanism for event participant survey data tracking 4. Hire an event coordinator

5a. Explore structuring annual conference sessions to offer relevant material for allied professionals 5b. Increase Spanish language workshops by one each year for next 3 years

Additional Priorities ● Explore getting access to ISA’s EventMobi app for Texas Tree

Conference ● Host two webinars for members ● Explore translation at existing workshops ● Partner with TCIA for arborist apprentice program ● Partner with TAMU to develop field diagnostic guide for

pest/pathogens ● Make conference/workshops available for purchase/viewing for

those who cannot attend ● Explore streamlined methods for event management and

operational details ● Create a branding and marketing mechanism to increase event

attendance ● Host educational event/arbor fair at Texas Tree Climbing

Championship ● Work with Texas A&M Forest Service to offer Wildfire Risk Reduction

Qualification training


PUBLIC AWARENESS GOAL: Foster greater public awareness of credentialed arborists and proper tree care


● Maintain a public facing portion of website ● Support statewide Arbor Day observances ● Outreach to allied professional groups ● Send newsletter and TreEmail beyond chapter members and make

available digitally on website ● Offer academic tuition and conference registration scholarships to

college students

Top 5 Priorities 1. Make allied professional CEU’s available as applicable at ISAT

events 2. Establish framework for service projects (e.g. annual work day,

storm recovery) 3. Promote ISAT professional development opportunities to allied

professionals 4. Host two webinars for allied professionals 5. Develop public communications plan for disseminating

information to the state during a natural disaster

Additional Priorities ● Host arbor fair in conjunction with Texas Tree Climbing

Championship ● Explore how to promote/leverage Texas Tree Climbing Championship ● Video tree climbing event and post to website/promote ● Promote and leverage Tree City/Campus/Line USA programs ● Kids climb – build framework for use and adoption globally ● Develop a strategy to increase ISAT presence at allied professional

conferences (Board member, exhibit booth, volunteer, attend, offer as speaker)

● Develop and promote chapter speaker roster ● Actively promote ISAT newsletter articles to other audiences ● Develop a plan for public awareness that includes goals, platforms

for information dissemination


RESEARCH GOAL: Promote and support arboricultural research


● Maintain current donation to TREE Fund ● Enhance partnerships with universities to explore research

opportunities ● Support Tour de Trees riders ● Offer grants for Texas-specific research and find technology transfer

methods within the state ● Maintain a TREE Fund liaison position

Top Priorities 1. Strategize for future development of in-state arboriculture

researcher or extension faculty in partnership with TFS, USFS, and AgriLife Extension

2. Encourage applications to the TREE Fund for Texas-focused research proposals

3. Update policies for promoting and supporting research, fundraising, etc.


STRATEGIC INITIATIVE – BUILDING CAPACITY Strategic initiatives are specific areas of focus for the organization during the time covered by the plan. In this plan, one significant strategic initiative is put forth. In order to achieve some of the many ideas proposed as innovation objectives, it will be necessary for the ISAT to build additional capacity. The ISAT is experiencing symptoms of burnout among Board members and volunteers and has limited contractual staff available. Capacity building is about finding ways to get more things accomplished – it pertains to the group’s ability to deliver its mission more effectively now, and in the future. Capacity building is an investment in future sustainability and effectiveness of the ISAT. Growing capacity may require changes to the way the organization has been run in the past, additional allocations of time and resources, and the dedication and determination of the leadership. There are three levels at which the ISAT can build additional capacity – within the Board, the Volunteers, and the Staff. The ISAT Board of Directors has developed the following strategy to build additional capacity for the organization during the next three years:

Board Volunteers Staff

1. Develop clear roles and job descriptions, including determining tenure for committee chair positions

2. Identify staffing level tasks for various employee needs

3. Conduct a job task analysis of board members to identify tasks best suited for staff versus BOD

4. Hire an administrative assistant to handle details for the organization

5. Set goals for different staffing levels and make a quality vs quantity determination

6. Reorganize Board member committee assignments and roles to separate governance and operation duties

7. Develop a framework for Board member mentoring

8. Develop annual goals for committees

1. Develop a formal volunteer coordinator position

2. Designate a volunteer coordinator for the annual conference and other events

3. Create a volunteer coordination manual including volunteer position descriptions and Board policies

4. Leverage the volunteer capacity of Master Gardeners, Master Naturalists, AgriLife Extension, and other relevant organizations such as regional urban forestry groups

5. Incentivize and recognize volunteers

1. Conduct a job task analysis to determine what current Executive Director tasks can be moved to other potential positions

2. Develop a clear annual work plan for Executive Director and other contractors

3. Identify and prioritize staffing needs by category – Administrative, Event Coordination, Volunteer Coordination, Outreach, and Executive functions

4. Conduct a budget analysis – what can we afford, determine if opportunity for incentives is appropriate, what are our expectations?

5. Explore how we can use Executive Director and/or additional contractor to take time pressures off of Board members


CONCLUSION

The Texas Chapter of ISA has been successful over the last forty years by being an opportunistic organization. In the next three years, it will remain opportunistic, but will become more strategic in its approach. Guided by this strategic plan, the organization will advance its mission, benefiting both its members and Texas communities.


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