texas health and human services commission (hhsc ) kyle l. janek, executive commissioner vendor...
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Texas Health and Human Texas Health and Human Services Commission (HHSCServices Commission (HHSC))
Kyle L. Janek, Executive CommissionerKyle L. Janek, Executive Commissioner
VENDOR CONFERENCEVENDOR CONFERENCEEmployee Assistance ProgramEmployee Assistance ProgramRequest for Proposals # 529 – Request for Proposals # 529 –
14 – 000314 – 0003Vendor Conference May 17, Vendor Conference May 17,
20132013
WelcomeWelcome IntroductionsIntroductions
Lyn Peters, Enterprise Contract and Lyn Peters, Enterprise Contract and Procurement Services (ECPS)Procurement Services (ECPS)
Dena Riede, Director, Health and Dena Riede, Director, Health and Human Services (HHS) Training & Human Services (HHS) Training & Organizational DevelopmentOrganizational Development
Chester Beattie, Assistant General Chester Beattie, Assistant General CounselCounsel
Michael Parks, Historically Underutilized Michael Parks, Historically Underutilized Business (HUB) Business (HUB)
HousekeepingHousekeeping Items Items
HHSC Procurement RolesHHSC Procurement Roles
ECPS ECPS - Responsible for procurement - Responsible for procurement activityactivity
Program Program - Responsible for project scope, - Responsible for project scope, requirements, performance, results, requirements, performance, results, contract management/monitoringcontract management/monitoring
HUB HUB - Responsible for HUB activity - Responsible for HUB activity Legal Legal - Questions/answers and legal - Questions/answers and legal
activityactivity
Vendor Conference OverviewVendor Conference Overview
Procurement ActivitiesProcurement Activities
RFP OverviewRFP Overview
HUB ItemsHUB Items
Questions SubmittalQuestions Submittal
Break Break
Preliminary Responses to QuestionsPreliminary Responses to Questions
Closing CommentsClosing Comments
Procurement ActivitiesProcurement Activities
Questions & Answers Questions & Answers Sole Contact, Lyn Peters - Steve Bailey, Sole Contact, Lyn Peters - Steve Bailey,
ECPSECPS Procurement Schedule Procurement Schedule Solicitation Access Solicitation Access Submission RequirementsSubmission Requirements Solicitation ChangesSolicitation Changes Screening & EvaluationScreening & Evaluation Award InformationAward Information
Sole Point of ContactSole Point of ContactLyn Peters – Steve BaileyLyn Peters – Steve Bailey
Texas Health and Human Services Texas Health and Human Services CommissionCommission
Enterprise Contract and Procurement Enterprise Contract and Procurement ServicesServices
4405 North Lamar Blvd., Mail Code 20204405 North Lamar Blvd., Mail Code 2020
Austin, TX 78756Austin, TX 78756
Voice (512) 424-6976Voice (512) 424-6976
Fax (512) 424-6590Fax (512) [email protected]
Procurement ScheduleProcurement Schedule
RFP Release DateRFP Release Date May 10, 2013May 10, 2013
Vendor Conference Vendor Conference May 17, 2013May 17, 2013
Vendor Questions DueVendor Questions Due May 20, 2013May 20, 2013
HHSC Posts Responses toHHSC Posts Responses to
Vendor QuestionsVendor Questions May 28, 2013May 28, 2013
Proposals DueProposals Due June 10, 2013June 10, 2013
Deadline for ProposalDeadline for Proposal
WithdrawalWithdrawal June 11, 2013June 11, 2013
Tentative Award AnnouncementTentative Award Announcement July 22, July 22,
20132013
Anticipated Contract Start DateAnticipated Contract Start Date September 1, 2013September 1, 2013
Solicitation AccessSolicitation Access
The HHSC website is located at: The HHSC website is located at: http://www.hhsc.state.tx.us/about_hhsc/BusOpp/BO_opportunities.asp
The ESBD is located at: The ESBD is located at: http://esbd.cpa.state.tx.us/
RFP Overview
Purpose Our Workforce
Employee Assistance Program
EAP PurposeEAP Purpose
Assist Health and Human Services Assist Health and Human Services employees with issues that may employees with issues that may impact their job performance or work impact their job performance or work behavior.behavior.
Promote emotional health and Promote emotional health and wellness at work and at home. wellness at work and at home.
HHS AgenciesHHS AgenciesHealth and Human Services CommissionHealth and Human Services Commission
11,963 11,963
Department of Aging and Disability Services Department of Aging and Disability Services 16,11816,118
Department of State Health ServicesDepartment of State Health Services 11,85511,855
Department of Family and Protective Services Department of Family and Protective Services 10,72310,723
Department of Assistive and Rehabilitative Department of Assistive and Rehabilitative
Services: Services: 2,934 2,934
Number of HHS EmployeesNumber of HHS Employees * * 53,59353,593
*As of April 19, 2013*As of April 19, 2013
HUB Subcontracting PlanHUB Subcontracting Plan(HSP) Requirements(HSP) Requirements
AgendaAgenda Topics Topics
• RFP Section 4.0 Historically Underutilized RFP Section 4.0 Historically Underutilized
Business Business Participation RequirementParticipation Requirement
• HUB Subcontracting Plan Development and HUB Subcontracting Plan Development and
SubmissionSubmission
HSP Quick ChecklistHSP Quick Checklist
HSP MethodsHSP Methods
• HSP Prime Contractor Progress Assessment HSP Prime Contractor Progress Assessment
ReportReport
● HUB Participation GoalsHUB Participation Goals
● Potential Subcontracting OpportunitiesPotential Subcontracting Opportunities
● Vendor Intends to Subcontract Vendor Intends to Subcontract
● Centralized Master Bidders List and HUB DirectoryCentralized Master Bidders List and HUB Directory
RFP Section 4.0 Historically RFP Section 4.0 Historically
Underutilized Business Participation Underutilized Business Participation
RequirementsRequirements
● Minority or Women Trade Organizations Minority or Women Trade Organizations
● Self PerformanceSelf Performance
● HSP Changes After Contract AwardHSP Changes After Contract Award
● Reporting and Compliance with the HSPReporting and Compliance with the HSP
RFP Section 4.0 Historically RFP Section 4.0 Historically
Underutilized Business Participation Underutilized Business Participation
RequirementsRequirements
HUB Participation Requirements
HUB Subcontracting Plan (HSP) HUB Subcontracting Plan (HSP) Development and SubmissionDevelopment and Submission
If HSP is inadequate, response will be rejected
HUB GOALS
Special reminders and
instructions
HSP Information Page
HUB Participation Requirements
HSP Quick ChecklistHSP Quick Checklist
HUB Participation Requirements
HSP MethodsHSP Methods
METHOD I
If all (100%) of your subcontracting opportunities will be performed using only HUB vendors, complete:
• Section 1 - Respondent and Requisition Information;
• Section 2 a. – Yes, I will be subcontracting portions of the contract;
• Section 2 b. – List all the portions of work you will subcontract, and
indicate the percentage of the contract you expect to award to HUB
vendors; • Section 2 c. – Yes;
• Section 4 – Affirmation; and,
• HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity.
Respondent and Requisition Information
HSP Information Page
Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
Complete Section 2-c; Yes if you will be using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to all HUBs.
Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
Complete this attachment (Sections A-1 and A-2) and List Line # and Subcontracting Opportunity.
HSP GFE Method A (Attachment A)
HUB Subcontractor Selection for this Subcontracting Opportunity
Reminders: Notice to subcontractors and HHSC.
METHOD II
If any of your subcontracting opportunities will be performed using HUB protégés, complete:
• Section 1 - Respondent and Requisition Information; • Section 2 a. – Yes, I will be subcontracting portions of the
contract;
• Section 2 b. – List all the portions of work you will subcontract, and
indicate the percentage of the contract you expect to award to HUB
vendors; • Section 4 – Affirmation; and, • HSP GFE Method B (Attachment B) – Complete Section B-1 and
Section B-2 only for each subcontracting opportunity as applicable.
Respondent and Requisition Information
HSP Information Page
Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
Skip Sections 2-c and 2-d.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUB Protégés.
Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
HSP GFE Method B (Attachment B)
Complete Sections B-1; and
B-2 only for each HUB Protégé subcontracting opportunity.
HSP GFE Method B
(Attachment B)
List the HUB Protégé(s)
METHOD III
If you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, which meets or exceeds the HUB Goal identified in the solicitation, complete:
• Section 1 - Respondent and Requisition Information;
• Section 2 a. – Yes, I will be subcontracting portions of the contract;
• Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors and Non HUB vendors;
• Section 2 c. – No;
• Section 2 d. – Yes;
• Section 4 – Affirmation; and,
• HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity.
Respondent and Requisition Information
HSP Information Page
Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
Complete Section 2-c; No to using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUBs and Non-HUBs.
Complete Section 2-d; Yes, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less.
Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
Complete this attachment (Sections A-1 and A-2) for each subcontracting opportunity.
HSP GFE Method A (Attachment A)
Subcontractor Selection (HUBs and Non-HUBs)
Reminders: Notice to subcontractors and HHSC.
METHOD IV
If you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, does not meet or exceed the HUB Goal identified in the solicitation, complete:
• Section 1 - Respondent and Requisition Information; • Section 2 a. – Yes, I will be subcontracting portions of the
contract;
• Section 2 b. – List all the portions of work you will subcontract, and indicated the percentage of the contract you expect to award to HUB vendors and Non HUB vendors;
• Section 2 c. – No; • Section 2 d. – No; • Section 4 – Affirmation; and, • HSP GFE Method B (Attachment B) – Complete this attachment
for each subcontracting opportunity/
Respondent and Requisition Information
HSP Information Page
Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; Yes, I will be subcontracting portions of the contract.
Complete Section 2-c; No, to using only HUBs to perform all Subcontracting Opportunities in 2-b.
Complete Section 2-b; List all the portions of workyou will subcontract, and indicated the % of the contract you expect to award to HUBs and Non-HUBs.
Complete Section 2-d; No, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less.
Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
HSP GFE Method B (Attachment B)
Complete Section B-1; and
Section B-2 only for each subcontracting opportunity.
Good Faith Efforts to find Texas Certified HUB Vendors
HSP GFE Method B (Attachment B)
Written Notification Requirements
List 3 HUBs Contacted for this Subcontracting Opportunity
HSP GFE Method B (Attachment B)
Written Notification To Trade Organizations
HSP GFE Method B (Attachment B)
List Trade Organizations Notified with Dates Sent/Accepted.
Provide written justification why a HUB was not selected for this Subcontracting Opportunity
HSP GFE Method B (Attachment B)
Reminders: Notice to subcontractors and HHSC.
METHOD V
If you are not subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., equipment, supplies, materials, and/or employees), complete:
• Section 1 – Respondent and Requisition Information; • Section 2 a. – No, I will not be subcontracting any portion of
the contract, and I will be fulfilling the entire contract with my own resources;
• Section 3 – Self Performing Justification; and, • Section 4 – Affirmation
Respondent and Requisition Information
HSP Information Page
Company Name and Requisition #
SubcontractingIntentions:Complete Section 2-a; No, I will not be subcontracting any portion of the contract.
List the specific page(s)/section(s) of your proposal response, OR in the space provided, which explains how your company will perform the entire contract with its own equipment, supplies, materials and/or employees.
Section 3; Self Performing Justification
Section 4; Affirmation
Signature Affirms that Information Provided isTrue and Correct.
HUB Participation Requirements
HUB Subcontracting HUB Subcontracting Opportunity Opportunity
Notification FormNotification Form
Sample for Respondent’s Use.
Texas Health and Human Texas Health and Human Services Commission (HHSCServices Commission (HHSC))
Questions SubmittalQuestions SubmittalFollowed by BreakFollowed by Break
Employee Assistance ProgramEmployee Assistance Program
Non-binding verbal answers to vendor Non-binding verbal answers to vendor questions are provided.questions are provided.
Binding responses are posted on the Binding responses are posted on the procurement website by May 28, 2013.procurement website by May 28, 2013.
Closing CommentsClosing Comments
Office of General CounselOffice of General Counsel
Collusion Collusion
Conflict of InterestConflict of Interest
Permissible contactsPermissible contacts