texfile overview
DESCRIPTION
TexFile Overview. Attorneys and Legal Professionals. Agenda. TexFile Overview. Filing Mechanics. Timeline. Agenda. TexFile Overview. Filing Mechanics. Timeline. TexFile. New e-filing manager for Texas Administered by the Office of Court Administration Powered by Tyler Technologies. - PowerPoint PPT PresentationTRANSCRIPT
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TexFile OverviewAttorneys and Legal Professionals
www.texfile.com | © TexFile 20122
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Agenda
TexFile Overview
Filing Mechanics
Timeline
www.texfile.com | © TexFile 20123
POWERED BY TYLER TECHNOLOGIES
Agenda
TexFile Overview
Filing Mechanics
Timeline
www.texfile.com | © TexFile 20124
POWERED BY TYLER TECHNOLOGIES
TexFile
• New e-filing manager for Texas
• Administered by the Office of Court Administration
• Powered by Tyler Technologies
www.texfile.com | © TexFile 20125
POWERED BY TYLER TECHNOLOGIES
E-Filing Today Dallam
Sherm
an
Hansfo
rd
Ochiltr
ee
Lipsc
omb
Hartley
Oldham
Deaf Smith
Moore
Hutchin
son
Robert
s
Hemph
ill
Potter
Carson
Gray
Whe
eler
Randa
ll
Armstr
ong
Donley
Collings-worth
Parmer
Lamb
Hale Floyd
Motley
Cottle H
arde
man
Bailey
Castro
Swisher
Brisco
eHall
Dicken
s
Crosby
Lubb
ock
Hockle
y
Cochr
an
Foard
Wilb
arge
r
Wic
hita
KingKno
xBay
lor
Archer
Youn
gThro
ck-
morton
Haske
ll
Stonew
all
Kent
Garza
Lynn
Terry
Yoak
um
Gaines
Dawso
n
Borde
n
Scurry
Fisher
Jone
s
Shack
el-
ford Step
hens
Palo P
into
Jack
Wise
Parke
r
Cla
y
Mon
tagu
e
Coo
ke
Denton
Collin
Gra
yson
Fann
in
Lam
ar
Red
Riv
er
Bowie
Cass
Marion
Harrison
Mor
risTitu
s
Fran
klin
Delta
Hopkin
s
Hun
t
Rains
Wood
Camp
Upshu
rGregg
Panola
Rus
k
Tarra
nt
Dallas
Rock-
wall
Kaufm
an
VanZan
dt
Henderson
Ellis Smith Cherokee
AndersonNavarroHillJo
hnso
n
HoodSomer-vell
Shelby
Sabine
Newton
Orange
Jefferson
Chambers
Galveston
Brazoria
Matagorda
Calhoun
Aransas
Nueces
Kleberg
San Patricio
Ken
edy
Willacy
CameronHidalgo
StarrZapa
ta
Jim
Hog
g
Bro
oks
Duv
al
Webb La S
alle
McM
ulle
n
BeeDimmit
FrioZavala
Mav
eric
k
Kinney
Uvalde
Medina
Jim
Wel
lsLi
ve O
ak
Goliad
Vic
toria
Jackson
Wharton
DeWitt
KarnesW
ilson
Atascosa
Bexar
Refugio
Val Verde
Edwar
dsReal
Terrell
Sutton Kimble
Bandera
KerrKendall
Comal
Guadalupe
Hays
Brewster
Presidio
PecosJeff Davis
Reeves
Cul
bers
on
Hud
spet
h
El P
aso
Cro
cket
t
Schleicher
Menard
Andrews
Martin
Howard
Mitche
ll
Nolan
Irion
Tom G
reen
Reaga
n
UptonCran
e
Ward Glassc
ock
Midlan
dEcto
r
Wink
lerLoving
Sterlin
gCok
e
Runne
ls
Taylo
r
Callah
an
Eastla
nd EarthComanche
Coleman
Brown
Conch
o
McCull
och
SanSaba Lampasas
Mills
Hamilton
Burnet
Llano
Mason
Bla
nco
Gillesp
ie
Williamson
Travis
Milam
Lee
Bastrop
Caldwell
Gonza
lesLavaca
Colorado
Austin
Washington
Burleson
Fayette
Waller
Brazos
Grim
es
MadisonRobertson
Leon
Housto
n
Trinit
yPolk Tyler Jasper
San
Aug
ustin
e
Angelina
SanJacinto
Walker
Montgomery
Libe
rty
Hardin
HarrisFort Bend
Bosque
CoryellMcLennan
Bell
Falls
Childre
ss
Freestone
Limestone
Nacogdoches
Summary• In use since 2003• 52 of 254 counties• 10 of 16 appellate
courts• 80% of population, but
less than 10% of total filing volume
Catalysts for Change1. New E-Filing system
from Tyler Technologies2. Supreme Court
mandate
www.texfile.com | © TexFile 20126
POWERED BY TYLER TECHNOLOGIES
Supreme Court Mandate
Pop. 500k+
Jan 2014 Pop. 200k+
Jul 2014 Pop. 100k+
Jan 2015 Pop. 50k+
Jul 2015 Pop. 20k+
Jan 2016 Pop. 0+
Jul 2016
December 2012: Supreme Court Mandates Civil E-Filing through TexFile
http://www.supreme.courts.state.tx.us/miscdocket/12/12920600.pdf
www.texfile.com | © TexFile 20127
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Top 10: 1/1/2014 Dallam
Sherm
an
Hansfo
rd
Ochiltr
ee
Lipsc
omb
Hartley
Oldham
Deaf Smith
Moore
Hutchin
son
Robert
s
Hemph
ill
Potter
Carson
Gray
Whe
eler
Randa
ll
Armstr
ong
Donley
Collings-worth
Parmer
Lamb
Hale Floyd
Motley
Cottle H
arde
man
Bailey
Castro
Swisher
Brisco
eHall
Dicken
s
Crosby
Lubb
ock
Hockle
y
Cochr
an
Foard
Wilb
arge
r
Wic
hita
KingKno
xBay
lor
Archer
Youn
gThro
ck-
morton
Haske
ll
Stonew
all
Kent
Garza
Lynn
Terry
Yoak
um
Gaines
Dawso
n
Borde
n
Scurry
Fisher
Jone
s
Shack
el-
ford Step
hens
Palo P
into
Jack
Wise
Parke
r
Cla
y
Mon
tagu
e
Coo
ke
Denton
Collin
Gra
yson
Fann
in
Lam
ar
Red
Riv
er
Bowie
Cass
Marion
Harrison
Mor
risTitu
s
Fran
klin
Delta
Hopkin
s
Hun
t
Rains
Wood
Camp
Upshu
rGregg
Panola
Rus
k
Tarra
nt
Dallas
Rock-
wall
Kaufm
an
VanZan
dt
Henderson
Ellis Smith Cherokee
AndersonNavarroHillJo
hnso
n
HoodSomer-vell
Shelby
Sabine
Newton
Orange
Jefferson
Chambers
Galveston
Brazoria
Matagorda
Calhoun
Aransas
Nueces
Kleberg
San Patricio
Ken
edy
Willacy
CameronHidalgo
StarrZapa
ta
Jim
Hog
g
Bro
oks
Duv
al
Webb La S
alle
McM
ulle
n
BeeDimmit
FrioZavala
Mav
eric
k
Kinney
Uvalde
Medina
Jim
Wel
lsLi
ve O
ak
Goliad
Vic
toria
Jackson
Wharton
DeWitt
KarnesW
ilson
Atascosa
Bexar
Refugio
Val Verde
Edwar
dsReal
Terrell
Sutton Kimble
Bandera
KerrKendall
Comal
Guadalupe
Hays
Brewster
Presidio
PecosJeff Davis
Reeves
Cul
bers
on
Hud
spet
h
El P
aso
Cro
cket
t
Schleicher
Menard
Andrews
Martin
Howard
Mitche
ll
Nolan
Irion
Tom G
reen
Reaga
n
UptonCran
e
Ward Glassc
ock
Midlan
dEcto
r
Wink
lerLoving
Sterlin
gCok
e
Runne
ls
Taylo
r
Callah
an
Eastla
nd EarthComanche
Coleman
Brown
Conch
o
McCull
och
SanSaba Lampasas
Mills
Hamilton
Burnet
Llano
Mason
Bla
nco
Gillesp
ie
Williamson
Travis
Milam
Lee
Bastrop
Caldwell
Gonza
lesLavaca
Colorado
Austin
Washington
Burleson
Fayette
Waller
Brazos
Grim
es
MadisonRobertson
Leon
Housto
n
Trinit
yPolk Tyler Jasper
San
Aug
ustin
e
Angelina
SanJacinto
Walker
Montgomery
Libe
rty
Hardin
HarrisFort Bend
Bosque
CoryellMcLennan
Bell
Falls
Childre
ss
Freestone
Limestone
Nacogdoches
County County Seat Population Mandatory Date
Harris Houston 4,092,459 1/1/2014Dallas Dallas 2,368,139 1/1/2014Tarrant Fort Worth 1,809,034 1/1/2014Bexar San Antonio 1,714,773 1/1/2014Travis Austin 1,024,266 1/1/2014El Paso El Paso 800,647 1/1/2014Collin McKinney 782,341 1/1/2014Hidalgo Edinburg 774,769 1/1/2014Denton Denton 662,614 1/1/2014Fort Bend Richmond 585,375 1/1/2014Williamson Georgetown 422,679 7/1/2014Cameron Brownsville 406,220 7/1/2014Nueces Corpus Christi 340,223 7/1/2014Brazoria Angleton 313,166 7/1/2014Bell Belton 310,235 7/1/2014Galveston Galveston 291,309 7/1/2014Lubbock Lubbock 278,831 7/1/2014Webb Laredo 250,304 7/1/2014McLennan Waco 234,906 7/1/2014Smith Tyler 209,714 7/1/2014Brazos Bryan 194,851 1/1/2015Hays San Marcos 157,107 1/1/2015Johnson Cleburne 150,934 1/1/2015Midland Midland 136,872 1/1/2015Guadalupe Seguin 131,533 1/1/2015Potter Amarillo 121,073 1/1/2015Grayson Sherman 120,877 1/1/2015Randall Canyon 120,725 1/1/2015Tom Green San Angelo 110,224 1/1/2015Comal New Braunfels 108,472 1/1/2015Victoria Victoria 86,793 7/1/2015Henderson Athens 78,532 7/1/2015Liberty Liberty 75,643 7/1/2015San Patricio Sinton 64,804 7/1/2015Hood Granbury 51,182 7/1/2015Kerr Kerrville 49,625 1/1/2016Waller Hempstead 43,205 1/1/2016Wilson Floresville 42,918 1/1/2016Burnet Burnet 42,750 1/1/2016Hale Plainview 36,273 1/1/2016Chambers Anahuac 35,096 1/1/2016Bee Beeville 31,861 1/1/2016Cass Linden 30,464 1/1/2016Austin Bellville 28,417 1/1/2016Fayette La Grange 24,554 1/1/2016Moore Dumas 21,904 1/1/2016Bandera Bandera 20,485 1/1/2016DeWitt Cuero 20,097 1/1/2016Jackson Edna 14,075 7/1/2016
Brooks Falfurrias 7,223 7/1/2016
Goliad Goliad 7,210 7/1/2016
Upton Rankin 3,355 7/1/2016
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TexFile Overview
Filer Prepares Documents
24X7 Submission to
EFSP of Choice
Filing Prepared for Clerk Review
Clerk Accepts or Rejects
Stamped Documents
Passed to CMS and Filer
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EFSP Landscape
OrganizationNew or
EstablishedAMCAD NewCourt File America EstablishedEasyServe NeweLawServices EstablishedFile&ServeXpress EstablishedFileTime NewGreenFiling NewiDocket NewMyFileRunner EstablishedOneLegal EstablishedPCPUSA NewProDoc EstablishedServiceDocs NewTexas Low Cost eFile NewTexFile NewTristar Software New
Summary
• 16 Organizations• 6 Established• 9 New
• All existing providers expected to remain
• Each organization must apply and undergo certification
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Agenda
TexFile Overview
Filing Mechanics
Timeline
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Example E-Filing Process
• EFSP Registration
• Payment Account Setup
Prerequisite Setup
• Location
• Category
• Type
• Attorney
• Payment Account
Case Information
Eviction
1
• Required Parties
• Contact Information
• Additional Parties
Parties
2
• Filing Codes
• Upload Documents
Filings
3
• Verify Location
• Verify Data Entry
Review
5
• Select Service Contacts
E-Service
4
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Cost Detail: E-Filing Fees
EFSP
EFM
County
E-Filing Fees
$0.00To? $0.00
$0.00 to
$2.00
$0.00To?
EFSP
EFM
County
E-Filing Fees
$3.25 to
$16.50 $10.50
$13.75 to
$29.00
$0.00 to
$2.00
Reduced
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Cost Comparison
HB2302CaseFees
Case
Fees
Filings
E-Filin
g Fees
$0.00 - $16.50Divorce
$20+$275 $295.00
To$460.00
Case
Fees
Filings
E-Filin
g Fees
$13.75 - $29.00$412.50
To$565.00
Divorce $275 10
10
http://www.capitol.state.tx.us/tlodocs/83R/billtext/html/HB02302F.htm
Old
New
-$117.50
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TexFile.com
Summary
• Central portal for TexFile news and information
• Links to available EFSP’s
• Point of entry for review process
www.texfile.com | © Tyler Technologies 2013
16
Common Rejection ReasonsUnsignedDocument
• “/s/ John Smith” acceptable
• Must retain original copy if signature is scanned
Incorrect Case Number
Incorrect Document Type
Case no. on filing ≠ case no. on document
• Searchable PDF
• 8.5 X 11
• Properly rotated
www.texfile.com | © Tyler Technologies 2013
17
Additional Processes
CaseManagement &
Scheduling
In-CourtActivity
FinancialManagement
Paper Files Mailed Notices &Calendars
Cash Payments
Signed Documents
With e-filing, business begins electronically.
Self RepresentedLitigants
Attorneys
Intake andDocketing
But as work progresses, many processes still force an exit to paper.
Justice partners must collaborate to re-think
process flow in an electronic environment
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18
Agenda
TexFile Overview
Filing Mechanics
Timeline
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Statewide Project Timeline
2013 2014 2015 2016
Two Distinct Phases:
Current Courts
Jan 2013 – Mar 2014
New CourtsMar 2014 – Jul 2016
www.texfile.com | © TexFile 201220
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Example Court Transition Timeline
• EFSP Fair
• Technical Training Provided by EFSP’s
• Process Training Provided by Courts
2013 Jan Mar May Jul Sep Nov Jan2014 2014
Permissive Go-Live9/16/2013
Mandatory Go-Live
1/1/2014
Mandatory Go-Live
Permissive Go-Live
Testing
Training
Configuratio
nKick Off
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Recommended Next StepsNow: Familiarize yourself with current e-filing mechanics
Fall: Review new rules, procedures, and operators
End of Year:Exercise the system in preparation for the January 2014 mandate
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Appendix
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Existing Installations of TexFile
Detroit and Oakland Cos.
State ofOregon
Las Vegas, NV(Clark Co.)
State of MD
State ofNew Mexico
Midland County
State of MNState of SD
State of ND
LehighPA
MI Court of AppealsWill Co, IL
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Statewide Overview: Current Filers
2013 Jan Mar May Jul Sep Nov Jan2014 2014
Deliver Production System
6/6/2013
Begin Transition Go-Lives
9/1/2013
Begin Pilot Go-Lives6/24/2013
Complete Transition Activities2/28/2014
Top 10 TX Counties Mandatory
1/1/2014
Infrastructure Assembly1/1/2013 4/26/2013
Pilot Court Onboarding4/8/2013 8/20/2013
Transition Current E-Filing Courts9/1/2013 2/28/2014
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Texas E-Filing History
E-Filing BeganTX contracts for e-Filing system
2003 Jul2012
Aug2012
Sept2012
Oct2012
Nov2012
Dec2012
Original Contract ExtendedContract extended 18 months, through 2/28/2014, to keep operation afloat
New Contract AwardedTX awards Tyler Technologies with new e-Filing contract; “TexFile” selected as program moniker
e-Filing Mandated
TX Supreme Court issues order mandating e-Filing in civil cases beginning 1/1/2014
Contract ExpiredContract with existing vendor expired 8/31/2012
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Contact Information• E-Mail: [email protected]• Phone: 972-713-3770• Web: www.TexFile.com