textbook coordinator one person show ann mcguffey [email protected] dana wiest...
TRANSCRIPT
What are your distinct parameters?Size? Number of schools? Department?
Large district operates on a larger scale
Small districts have less time to commit
to the job of textbooks
Pop 26,000 37 schools Finance Dept
Pop 13,000 18 schools Curriculum Dept
Functions within a small district are similar to functions within a campus in a large district!
What is your job description?• Responsible for TEA books or all textbooks in the district?
– District purchased … campus purchased … grants … stimulus
• Responsible for ancillary material?• Teacher editions? Teacher material?• Responsible for inventory … distribution … storage?• Responsible for ordering … EMAT… EVI … replacement of lost?• Responsible for adoption/selection?• Responsible for implementation?• Get to know local and state policies related to textbook
management. Check with your district for location of school board policies and make sure you understand policies pertaining to textbooks.
Some Typical Job Responsibilities
• Inventory• Audit• Order books• Receive books• Distribute books• Keep track of books• Collect textbook money• Collect ordering data• Training
• Communication• Adoption• Implementation• Respond to TEA requests• Textbook covers• Hire and train support staff• Out of adoption books• Surplus books
Knowledge - Skills - Abilities• Accounting and budgeting knowledge• Experienced working with students, parents, and staff• Computer and typing competency• Experienced in using district student data system• Experienced using textbook management software or
system• Organization skills to manage inventory records accurately• Staff management skills• Experienced in the Texas state instructional materials
systems• Public speaking skills• Skills in written and verbal communication• Ability to lift and move up to 45 pounds by hand• Familiar with warehouse equipment and procedures• Must have ability to track multiple ongoing projects and be
detail oriented
Check out & organize your space
• Where is my stuff?
• Sharing spaces …
• Textbook warehouse vs. Textbook closet
• Using classrooms to store material
Textbooks is my only job versus textbook is one of many jobs
• Set priorities
• Multi-task
• Delegate - Ask for help
• Make sure someone up the chain of command knows the importance of your job.
Set Your PrioritiesPull together a calendar
Set up a time lineInternal vs. external
deadlines
What are your district expectations?What are TEA Expectation?
State and district expectations may be different … state deadlines trump the district!
Annual order EVI orderReporting surplus Filling surplus requestsSupplemental orders AuditsWorn out books EVI returnsAdoption/selection Implementation
No distractions …
• When accuracy in a task is important set up a place to work in isolation to improve accuracy.
• Calculations and number crunching
– Population
– Eligibility
Delegate or Ask for Help• Who can help you?
– Secretary– Warehouse– Inventory– Other District Textbook Coordinators– Peers
• When are they available?• What can they do?• What happens when you are out sick
or go on vacation?
Trained back up is your district’s safety net!
Importance of communicating your world view to others in your district
• District administrators
• Instructors
• Parents and students
• Warehouse staff
• Purchasing/Finance
• Curriculum
• Instruction
Importance of contacts
Training and face to face interaction with other district textbook coordinators is important– TCAT- http://www.tcat.org/– Regional organizations
• Region 4 - http://regionivtextbooks.org/• Region 6 - http://regionvitextbooks.org/• Region 7 - http://regionviitextbooks.org/• Region 10 & 11 – http://nttca.org/
– TASBO– TEA
The Language of Textbooks
• Inventory vs. Audit• Damaged vs. Worn vs. Defective• Free vs. “Free with order”• # of teachers or students vs. quota• Conforming vs. Non-conforming• Enrichment vs. Foundation• Bid package vs. Ancillaries• Closed vs. Open• MLC to PIEMS number
Alphabet Soup
EMAT … EVI … ESL …OA … IEP… ARD
SBOE … TEKS … TAKS …MLC …
ISBN 10 … ISBN 13
TEX-009 … TEX-012 …TEX-013
SANCMATNOTREVDBYSBOE
TRP … MLHANDCONN … CMPT