The Agile PMO – value driven Agile Project Management

Office Agile – the next Frontier London, 9th October 2014

Michael NirPresident Sapir Consulting

Starting with the end in mind

• It is all about value – and no, documents don’t provide it;

• PMO focus on strategic resources, Agile provides the local empirical leadership;

• PMO perception change – being the good guys;

Michael Nir

• President @ Sapir Consulting - Business and management

• Author of 11 bestseller business books

• Global clients - telecoms, hi-tech, software development,

R&D environments and petrochemical & infrastructure

• Integrates the hard and soft parts of Business &

Development

• Hooked on mountain biking and travelling

Do you realize value from your PMO?

• How many of you manage a PMO or have a PMO

in the organization

• Have you seen failures? What are the

challenges?

• What makes a PMO – Agile?

• Yes we have a PMO in the organization and…

TRICKY QUESTIONS

50%

5%

30%

The numbers tell the storyRESEARCH

Gartner 2012

ESI 2013

How did we get here?THE STORY OF PETE

The PMO charter

Build me a PMO worthy

of Londec!

Yes Master

THE STORY OF PETE

The first steps…

What to do?Maybe some

research?Analysis of Current

state?Interviews?

I know…

THE STORY OF PETE

How did we get here?PAIR ACTIVITY

Provide a Mission / Vision statement for a

PMO

The Mission

The mission of the Project Management Office

(PMO) is to provide an enterprise-wide approach

to identify, prioritize, and successfully execute a

technology portfolio of initiatives and projects

that are aligned with the Helsink strategic goals

and educational vision…

THE STORY OF PETE

I need a Home

The Gap Analysis – Stakeholders

Worthy PMOStrategic

Alignment

Gap AnalysisNo Tools

No Tools

Training Training

No Tools No Process

LEAD EXPECTATIONS

The Gap Analysis – Executives

Worthy PMOStrategic

Alignment

Gap Analysis

I need Reports! Better Control! A methodology

NOW

LEAD EXPECTATIONS

PMOs lose focus – waste money

I need a Staff

Pay me a Lot!I can help

Maybe SelectTools

Training Need

Assessment?

Support the PMs

New Reports

and Templates

PMBOK? PLC

KOTTER 8 STEP OF CHANGE LEADERSHIP

Three months – invest in?

What Would You Do?

Focus on form not value/return!PMO FAILURES

• The tactical PMO

• The process PMO

• The chocking PMO

• The tools PMO50%

Drowning in administrationTACTICAL PMO

• Super secretaries:

– Collect data

– Write down project plans

– Manage project issues

– Summarize meetings

Glamor of being where

‘things happen’ - on

top

Escaping from Process AlcatrazPROCESS PMO

• ‘The bureaucracy is

expanding to meet the

needs of the expanding

bureaucracy’ (O. Wilde.)

The Unavoidable CrashBITING TOO MUCH

Losing Focus

Focusing on tools not on valueTOOLS TOOLS TOOLS

Starting with tools -

Eternalizes the wrong

WOW

The Strategic Value Driven PMO PETE CHOOSES DIFFERENTLY

30%+5%

Increase return on investmentVALUE DRIVEN

5%

Why do we perform projects?IT IS THE SIZE OF THE HOLES - SMART

Proper Mix – Present &

Future

Not too Heavy

Only Strategic resources matter!

Strategic resource identificationNON STRATEGIC IS STILL IMPORTANT

Strategic decision rule - CCPMGLOBAL RESOURCE MANAGEMENT VERTICAL RULE

Increase return on investmentVALUE DRIVEN

30%

30% overhead Process & ScopesNON VALUE ADDED

30%

Increased visibility reduce NVAAGILE – AN APPROACH TO REDUCE OVERHEAD

30%+5% =

Combine global and localTHE AGILE PMO

30%

5%

30%+5% = 200%

The business as usual PMO that does process &

reporting and waterfall executed projects is

detrimental to organization health

Kanban and Scrum are partial bottom

up solutions

Value driven PMO

• Creating unified visibility and prioritization of

project and resource status – Kanban? 5%

• Analyze value added work 30%

• Interface with Agile teams, promote and let be.

OBJECTIVES

Interface with Agile teamsBIG GLOBAL CORPORATES

Interface with Agile teamsGeneric IT departments

We’re not the bad guys HUGA PARADIGM SHIFT

http://www.pmhut.com/agile-pmo-a-new-hope

Project/Resource

No guidelines Waterfall Agile Global + Local rule

Blue 11 15/11 19/11 15/11White 7 7/3 16/7 3/3Green 1 0/1 1/4 1/4M/G 13 13/13 15/13 17/ 13M/W 16 15/-5 7/16 16/16Sum 48 50/23 58/51 52/47

50%

5%

30%

Take Away

• Are we performing the right

projects? With strategic resource?

• In what way are we Agile?

• How do we change the

organizational perceptions of what

a PMO is?

Questions?Thank YouMichael Nir sapir@sapir-cs.com www.sapir-cs.com

increase your return from projects!