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# PMSA Lessons Learned

How to curate and document your valuable project management lessons

Audrey Mphela

It’s a data collection

exercise cutting across

the whole country

Who is co-starring in this Presentation?

Signed bythe World

Advanced IT Project Management NQF Level 7 – University of Johannesburg.

How to curate and document your valuable project management lessons.

•What • How• When• Where• Why• Who

WhatCuration and

Documentation of data?

Whatis a Project?

Lessons Learned APP – LLAPPUser Friendly and relatively small

The Project Management Triangle.

How to curate and document, your valuable project management lessons.

• What

•How TO COLLECT

• When

• Where

• Why

HOW - Collect

• In passing

• Schedule meetings / online or offline

• Inputs and comments

• Site visits

• Send out surveys

• Feedback forms

• Ask stakeholders

• Lessons learned log

• Emails, phone calls

• Anonymously

How to curate and document, your valuable project management lessons.

• What

•How to Document

• When

• Where

• Why

Feedback and SWOT

analysis

Lessons Learned

Log

The Tops and The

Flops Table

Online Templates

How to curate and document yourvaluable project management lessons.

• What• How

•When• Where• Why

Must I do it now?

I• INITIATION – STARTING THE PROJECT

P• PLANNING, ORGANISING AND PREPARING

E

• EXCECUTION / IMPLEMENTATION

M •MONITORING AND CONTROL

C

• CLOSING OFF THE PROJECT, POST REPORT

Pro

ject Life Cycle

Questions to ASK

• What did we do well

• What did we not do well

• How could we have done it better

• What are the recommendations

• What went wrong and what went right.

• What was supposed to happen compared to what actually happened and WHY?

How to curate and document yourvaluable project management lessons.

• What

• How• When

•Where• Why

History of information

storage

From ROCK to CLOUDFiles to ServersMOBILE APPSocial Networks

Input Process Output

Avoid Ambiguity

Top 3

Compatible technology

Common Language

Tips &

Tools

How to curate and document yourvaluable project management lessons.

• What

• How• When

• Where

•Why

Benefits

• Apply past success

• Avoid past failure

• Improve project success

• Optimise Positive risk

• Mitigate negative risk

• Reduce Project Cost

• Better Estimate

• Benchmarking policies and procedures

• Create templates

• Mature in PM practices

• Continuous Improvement

Distribute & Re- use

• Data must be centralised and shared

• Distribute to relevant stakeholders

• Encourage supportive learning environment

• Enforce Compliance

• Demand that the lessons learned be followed

Become Someone who

gets extra ordinary results.

Martin Luther

King

Thank you.

Questions Welcome

Audrey Mphela

Oh……One more thing

Audrey Mphela

Alvin TofflerBook – Future shock

The illiterate in the 21st

centaury are not those who cannot read or write, but

those who cannot learn and unlearn and relearn.