New to CrowdCompass? Not to worry, this document will guide you through everything necessary to publish an app. It will also direct you to some helpful pages in the CrowdCompass Knowledge Center and help you avoid some common missteps that a lot of planners make. Almost all of the prep work you’ll do from here on out will be through the EventCenter, so log in and start building!

Your Guide to a Smooth and Successful App Build

The App Map

Build the Event Framework 2

Add Event Graphics 3

Choose Your Privacy Settings 4

Import or Add Content 5

Perform a Final Review 6

FOLLOW THIS TRAIL

2The App Map

Events in CrowdCompass represent a specific conference, trade show, or anything else you plan on hosting. You can add multiple events to the AttendeeHub, each with their own unique style and branding. Though first you’ll need to populate the event with all your content.

Build the Framework

Why is this necessary? Your event’s name and description will assist your attendees in selecting the right one. Though instead of searching a mobile marketplace, they’ll find it through the AttendeeHub.

Where do I find this? Log in to the EventCenter and click New Event.

What if I need more help? Read about creating and previewing a new event in the Knowledge Center.

#1 Create Your Event

Make sure to you’ve added the following fields:

• Event Name

• Short Name

• Description

• Start and End Dates

• Location Information

REQUIRED

Pro-tipUsed CrowdCompass before? You can use the dropdown menu at the top of the New Event page to select and copy the details from past events. This saves you the hassle of entering all that information in again.

PitfallDon’t see the New Event button? It’s possible you’ve reached your limit. Contact your Project Coordinator to see what’s going on.

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3The App Map

Add Graphics

Why is this necessary? The graphics, colors, and designs you pick will play a substantial role in the look and feel of your event’s mobile directory.

Where do I find this? Once you’ve created your event, click the Design icon from the top menu of your Event Checklist.

What if I need more help? For a list of graphics and their recommended dimensions, download the Event-Level Checklist. See this page for further instructions on designing your event.

Make sure you’ve added the following design elements:

• Theme and Icon Pack

• Background and Colors

• Splash Screens

• Event Icons

REQUIRED

Pro-tipUse the Advanced Color Customization section to select RGB or Hex values that match your event’s branding.

PitfallTo ensure that logos, sponsors, or other important elements don’t get cut off when a tablet rotates, give yourself a buffer of 290 pixels on both the left and right side of your splash screens.

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4The App Map

Choose Your Privacy Settings

Why is this necessary? Some events could benefit from a little extra security, and some absolutely necessitate it. You can choose to protect your event with a password or make it invite-only.

Where do I find this? Once you’ve created your event, click the Settings icon from the top menu of your Event Checklist. Then, under Event Settings on the left, click Privacy.

What if I need more help? Review the page on event settings in the Knowledge Center.

Make sure you’ve discussed the following options with all internal stakeholders:

• Keeping the Event Open

• Making the Event Invite Only

• Adding a Password

REQUIRED

Pro-tipWhen your event has an event code set, be sure to send your invitations through the EventCenter. The password will be included automatically.

PitfallYour event’s privacy settings should not be changed once your event is published. Make sure you’re comfortable with the level of security your app has before you give it your final approval.

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5The App Map

Import or Add Content

Why is this necessary? Your app is only as useful as the content that you add to it. It can open up a new way for attendees to experience your event, but needs to have the right resources to be a success.

Where do I find this? Once you’ve created your event, click the Content icon from the top menu of your Event Checklist.

What if I need more help? Check out the Knowledge Center to learn how to import, rename, and restrict access to content.

#3 Upload Content

80% or more of content should be uploaded prior to submission. Common misses include:

• Sessions

• Speakers

• Organizations

• Maps

• Geo Locations

• At least one banner

REQUIRED

Pro-tipMake session locations and exhibitor booths interactive. Use the mapped locations feature to link directly to a floor plan.

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6The App Map

Pro-tipNow that your app is submitted, ensure it is worked into every facet of your marketing plan. From the invitation to social media, don’t miss an opportunity to promote your hard work.

PitfallDon’t forget the invitation. Walk through the whole experience by adding yourself as an attendee after you publish the event.

Before publishing your event, ask the following questions:

1. Are my event’s settings filled out?

2. Have I uploaded the required graphics?

3. Do I understand how my privacy settings will impact the attendee experience?

4. Is at least 80% of my content uploaded to the event?

Perform a Final Review

You’re almost ready to send your event out to the AttendeeHub, there’s just a couple of things you should check first. Taking a few minutes to address the questions on the right helps ensure there will be less issues later on. For instance, after publishing, you won’t be able to change graphics or privacy settings.

Take another critical look, then, once it’s ready to share, go ahead and publish it.

#4 Publish Your Hard Work

REQUIRED

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7The App Map

Event Design

Theme and icon pack

Event icons

Event splash screen

Event background color

At least one banner

Previewed your event

Add-OnsIf you plan to use any of the below features, it is best to enable them before you publsh.

The Game

SocialWall

Live Q&A

Surveys

Live Polls

Cvent Integration

Appendix Publication Checklist

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Event SettingsPrivacy Settings

Attendee account settings

Attendee profile settings

Content80% of your content must be added prior to publication. What to include varies for each event, but below are the most commonly used types of content.

Sessions

Maps

Speakers

Exhibitors

Sponsors

Social Media

Content loaded behind each navigation icon

Use the checklist below to keep track of your progress.

Pro-tipFinalize your attendee login experience before publishing as well. This will impact what settings you choose.