the art of making effective presentation 1010 part one

8/11/2019 The Art of Making Effective Presentation 1010 Part One

http://slidepdf.com/reader/full/the-art-of-making-effective-presentation-1010-part-one 1/66



What are we going to discuss

• What is an effective presentation

• Stage Fright

• Voice as a Communication tool• Logical structure of a presentation

• Delivery• Power point esthetics



Where

presentation skills are

required

• Departmental briefings

• Conferences and meetings• Teaching

• Academic and other job interviews

• As part of your job

• Extracurricular activities



Why Is It

Important?

Good ideas will not be

recognised unless they

are effectivelycommunicated to

others



Public speaking is one of the most

feared thing

Stage Fright



• fear of being judged• inadequate preparation

• unfamiliarity with the audience or theenvironment

• fear of the unknown

• negative past experiences

What

Causes Stage Fright

I could make a fool of myself



It is normal

Almost everyone experiences

some nervousness about

speaking in

some situations.



Nervousness Is Normal

Your body is responding by

producing extra adrenaline,a hormone released into the

bloodstream in response tophysical or mental stress



• Know your audience• Re-create the speech environment

• Use visual aids

• Don’t expect perfection

• Know that most nervousness is not visible

• Rehearse Success

Reducing Speech Anxiety

Prepare, prepare, prepare

Preparation is the Key



Presenting is a Skill…

Developed through experience

and training.

Great speakers aren’t bornthey are trained



UNCONSCIOUOS INCOMPETANCE

KNOWLEDGE

CONSCIOUS INCOMPETANCE

PRACTICE

CONSCIOUS COMPETANCE

EXPERIENCE

UNCONSCIOUS COMPETANCE



Transferable skills are alwaysnecessary, regardless of the

career you choose.

Transferable Skills

Communication skillsListening skills

Problem-solving skills

Adaptability skillsTeamwork skills

Organizing skills



0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8

Decision m aking

IT skills

Planning

Written comm unication

Managing one's own learning

Coping with multiple tasks

Presentation skills

Team work

Time management

Oral communication

Top 10 skills in order of importance



To Inform

To PersuadeTo Instruct

Formal or informal

Why Presentation



You

Information

Visuals

You Visuals

Information

You

Information

Visuals

Information

Visuals You

Components of Good Presentation



Theme

Tone

SupportVisuals Story Data

Point Point Point Point Point

Closing

Presentation Flow



Your purpose is totell an

interesting story of

your idea



1. Tell what you are going to tell

2. Tell it

3. Then, tell what you have told



John Kennedy

“Ask not what your country can do for you;

“ask what you can do for your country”.

Same message: many ways to deliver



Martin Luther King.

I have a dreamthat one daythis nation will rise up;live up to the true meaning to its creed:

We hold these truths to be self-evidentthat all men are created equal.

Vocal Skills : Enthusiasm



Here are some of the things many listeners

want from a talk:

CONTENT

Conveys new information

Poses an interesting question

Conveys how people in other fields think

Describes important ideas Novel discovery

CLARITY AND ORGANIZATION

Understandable

Avoids jargon

Uses clear and simp le visual aids

Well organized Enables me to catch up if I space out

Doesn’t run over time

STYLE AND DELIVERY

Keeps me awake Varies voice

Conveys enthusiasm

Doesn’t stay in one place

Friendly and approachable

EXPERTISE

Credible Inspires trust and confidence

Answers questions clearly



Change in Thinking

Higher level of understandingChange in Performance

Change in Behavior

Learning



Audio Visual Media



Content of A Slide

• Purpose

–Complement speaker

–Talk ≠ technical report

• Density

–7 lines/page

–4 words/line



Slides Enhance Speaker

• Speaker dominates

–Faces audience

–Provides content

• Slides support speaker

–Reinforce message

–Orient listeners



Speaker Reads Slides

• A speaker may put his entire presentation on hisslides. He turns his back to the audience andreads the slides aloud. Perhaps he feels thisapproach guarantees all the information will get tothe audience.

• This may be the most annoying way to give apresentation. Audience members feel insulted:they already know how to read! They wonder whythe lecturer doesn’t simply hand out a copy of theslides.

• The visual presentation dominates the presenter.The presenter is not adding any value to what is

on the slides.



Color Wheel

Primary colors (outside)

Secondary colors (inside )



Readability

• Make sure people in the back can read it!• High contrast between text and background

• Be careful with busy backgrounds

This is good

This is not good

This is good

This is not good



Contrast

White on yellow Yellow on white

Black on blue Blue on black



Choose Color Carefully

Similar intensities

draw attention but make

details hard to see.

Strong, clean contrast

draws attention, makes

details easy to see



Make It Clear

• Use contrasting colours

• Light on dark vs dark on light

• Use complementary colours



Types of Font

busy

ZZclear

Sanserif Serif



Project a Clear Font

easy to read in printed document

Times New Roman

Palatino

Serif

easy to see projected in the room

Arial

Helvetica

Sans serif



Use sans serif fonts.

Sans serifArial, 24-pt

Involvement

The importance of a

topic to the speaker.

Serif Bookman, 24-pt

Involvement

The importance of a

topic to the speaker.

M k It Cl



Make It Clear

• CAPITAL LETTERS ARE DIFFICULT TO

READ

• Upper and lower case letters are

easier

• Our eyes need to capture the shapesof the letters above and below the

line

• Words in all capital letters havenearly the same visual shape

• Make limited use of all capital letters



Make it Big (Text)

• This is Arial 12





• This is Arial 44• This is Arial 48



How Big (How to Estimate)

Look at it from 2 metres away

2 m



Use n mbers for lists ith



Use numbers for lists with

sequence

How to put an elephant into afridge?

1. Open the door of the fridge

2. Put the elephant in

3. Close the door



How to put a giraffe into a fridge?

1. Open the door of the fridge

2. Take out the elephant

3. Put the giraffe in

4. Close the door



Bullets

Use bullets to show a list without

– Priority

– Sequence

– Hierarchy, …..



Typical Eye Movement

• Upper left

• Upper right• Lower left

• Lower right



Mixing Important



Mixing Important

Unimportant Words

• The isoefficiency and the scalability

metrics of a parallel algorithm are

crucial• The typical parallel computers of the

future will have thousands of CPUs and

terabytes of RAM



Important Words Only

Crucial metrics

–Isoefficiency

–Scalability functionFuture systems

–Thousands of CPUs

–Terabytes of RAM



Unbalanced Lists

Speedup

–Sequential time

–Parallel time

• Parallel computations

• Parallel overhead

Efficiency

B l d Li t



Balanced Lists

Speedup

– Expresses time reduction

– Sequential time, parallel time,overhead

Efficiency

– Expresses processor utilization

– Speedup, number of processors



Grammatical Parallelism

Not Parallel:Criteria to Assess Alarm System

• Price

• Effectiveness• How easily the alarm could be installed

Parallel:

Criteria to Assess Alarm System• Price

• Effectiveness

• Ease of installation

Progressive Method



Progressive Method

f



Complexity of Interactions

M o d e

of I n s t r u c t

i on

Individual Pair Group

DirectInstruction

GuidedInquiry

DiscoveryLearning

Individual

Instructive

Tools

Individual

Constructive

Tools

Social

Constructive

Tools

Social

Communicative

Tools

Types of Instructional Tools

Individual

Constructive

Tools

Social

Constructive

Tools

Individual

Instructive

Tools

Individual

Constructive

Tools

Social

Constructive

Tools

Social

Communicative

Tools

Individual

Instructive

Tools

Individual

Constructive

Tools

Social

Constructive

Tools

Too many in one go!

Informational Tools



Text Animation



Text Animation

“ Fl I ” F il



“ Fly In ” Fails

• Could you read this?

• How about this one?

• Maybe the third time is the

charm!

“Wi f L ft” W k



“Wipe from Left” Works

• Less distracting

• Reduces eye movement

• Increases readability

Displaying Visuals



Displaying Visuals

G hi



Graphics

Standard Personalized

G hi



Graphics

Tired andoverworked

clipart

Fresh andmemorable

photo

Di l i Vi l



Displaying Visuals

• Insert needed visuals

• Use color

• Resize appropriately

• Draw attention

That was purely

gratuitous!

Transition & Animation



DONTS

• Don’t include unnecessaryanimated GIFs

• Don’t use complex

transitions between

elements.• Don’t use animations

alone to convey meaning.

• And cool it with the soundeffects.

Use Surprise to Attract not to Distract



• Supplement presentation

• Simple and clear

• Outline of main points• Serve audience’s needs not of

speaker’s

Visual Aids Should…



Thanks for Your Attention

the art of making effective presentation 1010 part one

Documents