the big picture: participating in school design

1

www.ads.org.uk/smarterplaces

The Big PictureParticipatingin School Design

The Big Picture Participating in School Designwww.ads.org.uk/smarterplaces

1. Introduction2

IDEA TOCHANGE / BUILD

SCHOOL1

1. Introduction3

Your school building is going to change.



SCHOOL1

1. Introduction4

This change may range from a simple extension to a complicated renovation or a completely new school.



SCHOOL1

1. Introduction5

This change may range from a simple extension to a complicated renovation or a completely new school.We might not have all of the answers to your questions at this early stage, but it is still possible to examine the design of your school – this is where your input is most effective.



SCHOOL1

1. Introduction6

This is an introduction to the process you are about to experience and how you might participate in it.



2. Context – the building process7


SCHOOL1 2

2–3 Y

EARS

25 YE

ARS +

TIMELINE


Most people won’t have participated in the design of a school before.



SCHOOL1 2

2–3 Y

EARS

25 YE

ARS +

TIMELINE


A building project is a complex, expensive and time-consuming process that can take many years to complete.



SCHOOL1 2 DESIGN BUILD USEPREPARE

2–3 Y

EARS

25 YE

ARS +

TIMELINE

STATUTORYCONSULTATION FINISH


While every project is different it’s useful to have an understanding of the building process.




2–3 Y

EARS

25 YE

ARS +

TIMELINE



Architects divide the building process into 12 stages which can be grouped into 4 phases:

1. Prepare 2. Design3. Build 4. Use




2–3 Y

EARS

25 YE

ARS +

TIMELINE



In the prepare stage design has not yet begun. We are currently in the prepare stage and this is where your involvement is most valuable.




2–3 Y

EARS

25 YE

ARS +

TIMELINE



In the prepare stage design has not yet begun. We are currently in the prepare stage and this is where your involvement is most valuable. This is not Statutory Consultation – this occurs during the design stage and includes public meetings, models and drawings which are presented to the public for comment.



3. Why are you involved?14


SCHOOL1 2

3

“GOOD CONSULTATIONMEANS BETTER OUTCOMES”

DESIGN BUILD USEPREPARE

2–3 Y

EARS

25 YE

ARS +

TIMELINE



You are involved because “Good consultation means better outcomes”



SCHOOL1 2

3



2–3 Y

EARS

25 YE

ARS +

TIMELINE



This is the first principle of the ‘Building Better Schools: Investing in Scotland’s Future’ strategy, created by The Scottish Government and the Convention of Scottish Local Authorities (COSLA).

It aims to improve Scotland’s schools.



SCHOOL1 2

3



2–3 Y

EARS

25 YE

ARS +

TIMELINE



“Whatever the scale and nature of the proposed change to your school – whether building a whole new school or simply changing the furniture around – the benefits of engaging with potential users and interested parties cannot be overstated. It helps to highlight expectations, identify options and refine objectives based on the widest possible evidence base.”

Principles for Guiding and Managing ChangeBuilding Better Schools: Investing in Scotland’s Future



4. What is your role?18


SCHOOL1 2

4

3


CLIENT TEAM


2–3 Y

EARS

25 YE

ARS +

TIMELINE



If you use the school you are an expert in its day-to-day functionality. You know how it does, and doesn’t work, and you may have ideas about how it could be improved.



SCHOOL1 2

4

3


CLIENT TEAM


2–3 Y

EARS

25 YE

ARS +

TIMELINE



As a teacher, parent, pupil, cleaner, councillor or person interested in the school you could be an important member of the client team.



SCHOOL1 2

4

3


CLIENT TEAM


2–3 Y

EARS

25 YE

ARS +

TIMELINE



As are a teacher, parent, pupil, cleaner, councillor or person interested in the school you could be an important member of the client team.As a part of the client team you will be supported by experts in areas such as finance and education strategy.



SCHOOL1 2

4

3


CLIENT TEAM


2–3 Y

EARS

25 YE

ARS +

TIMELINE



You are not being asked to design the school – it’s the architect’s job to solve the problems and meet the challenges you help to identify – but we do need you to describe what you want from your school and how you want it to feel.



SCHOOL1 2

4

3


CLIENT TEAM


2–3 Y

EARS

25 YE

ARS +

TIMELINE



You will be involved in a process of participation.



5. What is participation?24


SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE



Participation happens during the prepare stage of the project.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE



Participation can take many forms depending on who is leading the process but will probably involve:



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE




• Examining what’s good about your school and identifying, and agreeing, the important things that you want to keep



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE




• Researching online, or visiting other schools, to see how similar problems have been successfully solved



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE




• Prioritising what you want from the new school – this is important as budgets can change as a build project progresses



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE



You will need to ask questions and establish which elements you can, or cannot, influence in the project. For example, there is no point discussing the location of the school if the site is already confirmed.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF


The result of your participation is the user brief which is presented to the architect, and/or interior designers, as part of the design brief.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF


The result of your participation is the user brief which is presented to the architect, and/or interior designers, as part of the design brief.Participation does not guarantee you will get everything you want but it gives you the best opportunity, at the right time, to influence the project. Remember, you don’t need to be an expert in building procurement, finance or design in order to be valuable to the project.



6. The design brief33


SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF


As a member of the client team, your contribution through participation will form part of the design brief.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF


The design brief is the vital document that outlines the project objectives and strategies. Through the design brief the client team explains the key requirements of the project to the architect and/or interior designers.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF


The purpose of the design brief is to ensure aims and outcomes are agreed by everyone involved at the outset of the project.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF


The purpose of the design brief is to ensure aims and outcomes are agreed by everyone involved at the outset of the project. Your participation in creating the design brief happens during the prepare stage because it becomes progressively more difficult and expensive to change a building project as it develops through the design and build stages.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF


The quality of the design brief is critical to the architects’ and designers’ response and the quality of the finished project.



7. Summary39


SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary40

Your school building is going to change and you are going to be asked to participate in the process.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary41

The building process is divided into 4 phases:

1. Prepare 2. Design3. Build 4. Use



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary42

We are in the prepare stage and this is where your involvement is most valuable.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary43

You are involved because “Good consultation means better outcomes”



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary44

As an expert in the day-to-day use of the school you are an important member of the client team.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary45

You need to describe what you want from your school and how you want it to feel through a process of participation.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary46

Participation can take many forms but will probably involve:

Examining your school.

Researching other schools.

Prioritising what you want from your new school.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary47

The result of your participation is the user brief which is presented to the architect, and/or interior designers, as part of the design brief.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary48

The design brief outlines project objectives and strategies and ensures aims and outcomes are agreed by everyone involved at the outset of the project.



SCHOOL1 2

5

4

3


CLIENT TEAM

PARTICIPATION


2–3 Y

EARS

25 YE

ARS +

TIMELINE


USERBRIEF

6

DESIGNBRIEF

7. Summary49

The quality of the design brief is critical to the quality of the finished project.


50

www.ads.org.uk/smarterplaces

The Big PictureParticipatingin School Design

the big picture: participating in school design

Documents

new school

uksmarterplacesthe big

big picture par

usethe big picture

stage design

design stage

building process10while

building process9a