the city of austin’saustintexas.gov/sites/default/files/files/planning/... · 3/10/2016 ·...
TRANSCRIPT
Navigating
the City of Austin’s
Online Development Resources
Carol Gibbs
Neighborhood Advisor
Planning & Zoning Department
512-974-7219
PowerPoint Presentation Page 1 of 14
Navigating the City’s Development-Related Websites (all URLs are on the NEIGHBORHOOD RESOURCES handout)
• City of Austin general website structure
• Online Tools & Resources (Development portal):
– Development Services Dept.
– Planning & Zoning Dept.
• “External AMANDA”
• Development Web Map
• Zoning Profile Tool
• Community Registry
• and more....
PowerPoint Presentation Page 2 of 14
Several navigation options on all AustinTexas.gov “portals”
PowerPoint Presentation Page 3 of 14
Development Portal www.austintexas.gov/development
PowerPoint Presentation Page 4 of 14
Public Notice Address Label
Case Number Case Mgr. Com. Reg. #
SP-2014-0256C LC 926
LASTNAME, FIRSTNAME
YOUR NEIGHBORHOOD ASSN.
Street Address
AUSTIN TX 787XX
PRIMARY CONTACT Information, from the organization’s Community Registry record, as it was on the date this case was entered into the Permit Database.
PowerPoint Presentation Page 5 of 14
ZONING – “Early Notice” ( no Response Form)
PowerPoint Presentation Page 6 of 14
ZONING – Public Hearing Notice Response Form Included
PowerPoint Presentation Page 7 of 14
Response Form for Zoning Case
PowerPoint Presentation Page 8 of 14
Site Plan Notice & Response Form
PowerPoint Presentation Page 9 of 14
PowerPoint Presentation Page 10 of 14
EMAIL NOTIFICATION : COURTESY, NOT REQUIRED
To: ( BLIND-COPIED TO ASSOCIATION’s EMAIL ADDRESS IN COMMUNITY REGISTRY )
Subject: New Development Proposed (Site Plan)
This message is to let you know that the City of Austin has received an application for a site plan at 3905 CLAWSON RD, case number: SP-2014-0256C
PROJECT DETAILS:
For project details, including contact information for the Case Manager, click the link below or copy and paste the URL into your web browser: https://www.austintexas.gov/devreview/b_showpublicpermitfolderdetails.jsp?FolderRSN=11175070
The most detailed case information is often in an attachment found toward the bottom of the page by clicking the 'View Attachment' button. The attachment will be a pdf (viewed with Adobe Acrobat Reader) or tif (viewed with Microsoft Office Document Imaging).
WHAT'S HAPPENING?
A site plan is a drawing that shows everything proposed to be developed on the property. It includes the density, height and setbacks, along with drainage, landscaping, sidewalk, parking and construction details of what they want to build. It also shows how the site is proposed to be used.
Site plans are required for new commercial, industrial and multi-family developments. They may also be required for redevelopment if there is a change of use, such as a former retail store being converted to a restaurant.
WHAT COMES NEXT?
A team of Land Use Review staff will review the site plan to ensure that it meets all applicable City codes and ordinances. The review process often includes several rounds of update and review of updated plans. Most site plans do not require commission approval, and may be approved administratively. Once the site plan demonstrates compliance with all applicable codes and ordinances, staff is required to approve it.
If the applicant seeks a variance that requires commission approval or if the site plan needs overall approval by a land use commission, there will be a public hearing and you will be notified.
MORE INFORMATION:
You can learn more about the City of Austin's development process by visiting the Land Use Review website at http://www.austintexas.gov/department/land-use-review
Please do NOT reply to this automatically-generated email. It has been sent from an unattended email account.
City of Austin / Development Services Department / Land Use Review Division / (512) 974-2680
PowerPoint Presentation Page 11 of 14
“AMANDA” Permit Database www.austintexas.gov/devreview/a_queryfolder_permits.jsp
PowerPoint Presentation Page 12 of 14
Development Web Map www.austintexas.gov/GIS/DevelopmentWebMap/Viewer.aspx
PowerPoint Presentation Page 13 of 14
Zoning Profile Report
PowerPoint Presentation Page 14 of 14
“City Of Austin Online Resources” - compiled by Carol Gibbs, CoA Neighborhood Advisor - March 10, 2016
NEIGHBORHOOD RESOURCES ONLINE
General City of Austin Website Navigation & Search Tips:
Clicking on this logo, at the top of nearly every page, will take you back to the City’s
HomePage, www.AustinTexas.gov
right side of most pages, links to most frequently used pages; items listed vary
right side of many Departments’ Home pages; most Organization Charts are here
Black bar of hyperlinks across top of every page = static content :
Standard 5 “portals” across top of every webpage. Hovering your mouse over each one will display several
‘branches’, each of which may have more ‘branches’ below them:
Grey panel of buttons on the left side of every page – departmental navigation; structure varies
Grey bar across the bottom of every page: consistent across all City pages: Website Feedback, Public
Records Search, etc.
Searching for specific text/content on CoA websites: go to Google.com and search for “City of Austin” +
your key terms = more productive than searching within the AustinTexas.gov site.
https://austincouncilorientation.bloomfire.com – Materials from February 2015 orientation
sessions presented by all City Dept. Directors to the new 10-1 City Council. Useful for
the rest of us, too!
Council Message Board: http://austincouncilforum.org - relatively new method of
communication among Council offices when off the dais. The public can view, but not
participate in, their online discussions.
Austin Notes www.austintexas.gov/notes Select which department(s) you want to subscribe to.
City Council www.austintexas.gov/government Many links to other resources:
Individual members’ websites, their support staff, link to emailing all Councilmembers at once.
Council & Council Committee Meetings www.austintexas.gov/department/city-council/council-
meetings
City Council & Find-My-District www.austintexas.gov/page/new-city-council-members
Boards & Commissions http://www.austintexas.gov/department/boards-and-commissions
Each body has their own website: Bylaws & Procedures, Meeting Agendas & Minutes, Members &
contact information; also applications for serving on a Board/Commission
ATXN Channel 6 www.austintexas.gov/atxn Watch Commission & City Council meetings live or archived;
watch informative videos produced by numerous City departments
Office of the City Manager www.austintexas.gov/department/city-manager Understand the upper level
structure of City management
Community Registry www.austintexas.gov/cr Look up groups by name, part of name, or ZipCode;
Officers: keep your record updated! See individual maps; access the most recently uploaded spreadsheet
of all registered groups on the “Data Portal”: https://data.austintexas.gov
Neighborhood Resources Online Page 1 of 2
“City Of Austin Online Resources” - compiled by Carol Gibbs, CoA Neighborhood Advisor - March 10, 2016
Notifications www.austintexas.gov/page/development-notifications See list of types of cases that City Code
requires public notice be mailed (via USPS), and links to that section of the Code. For groups listed in the
Community Registry (www.austintexas.gov/cr), that notice goes to the Primary Contact’s mailing
address. Make sure yours is accurate! Required Notices are not mailed to the Secondary Contact.
Planning & Zoning Dept. www.austintexas.gov/department/planning-and-zoning
“Quick Primer” www.austintexas.gov/blog/quick-primer-development-related-information
Imagine Austin Comprehensive Plan www.imagineaustin.net
CodeNEXT www.austintexas.gov/codenext
Neighborhood Plans Infill Tools, FLUMS, Contact Teams, Bylaws, Amendments
www.austintexas.gov/page/adopted-neighborhood-planning-areas-0
NP Implementation Program www.austintexas.gov/department/implementation-program
Neighborhood Assistance Center: www.austintexas.gov/neighbor - links to resources commonly requested
by neighborhood organizations, contact information for reaching a Neighborhood Advisor
Development Services Dept. www.austintexas.gov/department/development-services - all things related to
actually building things: Subdivisions, Site Plans, Building Plan Review, Permit Center, Inspections,
Development Assistance Center, etc.
Online Tools & Resources www.austintexas.gov/department/online-tools-resources - helpful for monitoring
zoning & subdivision cases, development permits, etc. Especially useful:
Codes and Regulations – links to Land Development Code, Technical Codes, Rules Postings
www.austintexas.gov/department/development-services/codes-and-regulations
Development Web Map www.austintexas.gov/GIS/DevelopmentWebMap/Viewer.aspx
Click Map Tools to view entire list of Map Layers that can be displayed.
Permits Database www.austintexas.gov/page/interactive-development-review-permitting-and-inspection
- click on Information Search. See Web Help for assistance navigating the database and deciphering the
acronyms.
Zoning Resources www.austintexas.gov/department/zoning
Zoning Profile Tool (search by address): www.austintexas.gov/gis/ZoningProfile/
Zoning Districts: www.austintexas.gov/page/zoning-districts
Zoning Definitions: www.austintexas.gov/department/zoning-resources
Permitted Use Chart:
www.austintexas.gov/sites/default/files/files/Planning/Zoning/permitted_use_chart.pdf
Commercial Design Standards & Mixed Use (“MU” in zoning label):
www.austintexas.gov/design-standards
Vertical Mixed Use (“V” in zoning label):
www.austintexas.gov/sites/default/files/files/Planning/2010_vmu_overview.pdf
Commercial Site Development Regulations:
www.austintexas.gov/sites/default/files/files/Planning/site_stds_comm.pdf
Compatibility (Height + Setbacks) Illustration:
www.austintexas.gov/sites/default/files/files/Planning/compatibility_hgt_setbks.pdf
Residential Design & Compatibility Standards (“McMansion” Regulations):
www.austintexas.gov/department/residential-design-compatability-standards
Residential Site Development Standards:
www.austintexas.gov/sites/default/files/files/Planning/site_stds_res.pdf
Austin 3-1-1 www.austintexas.gov/department/311 - online form / phone call / “Austin311” SmartPhone App.
Staffed 24x7x365, also serves as the Switchboard for all City of Austin employees.
City Clerk’s Office, Public Records Search www.austintexas.gov/department/city-clerk
Outdoor Music Venue Permits www.austintexas.gov/department/sound-permits
Special Events www.austintexas.gov/citystage
Neighborhood Resources Online Page 2 of 2
Guide to Case Types and Codes as they appear in the City of Austin's Online Interactive Development Review / Permitting / Inspection Database
(External AMANDA)
Folder Description Permit/Case Type ( Case # SUFFIX )
Reference File Name ( PREFIX )
# SubTypes
Board of Adjustment BA C15 4 Sign Review Board Variance C16 Building Permit BP same 39 Concrete License LC LC 0 Development Assistance Center DA DA or CD or C8I 3 Driveway / Sidewalks DS same 4 Electrical Permit EP same 2 Environmental Inspection EV SP or SPC 3 General Permit GP GP or none 4 Mechanical Permit MP same 2 Neighborhood Planning NP NP or NPA 2 Operating License OL none 8 Plan Review PR same 40 Plumbing Permit PP same 6 Rainwater Harvesting AUXW AUXW 2 Right of Way Excavation Permit EX same or none 1 Right of Way Use Permit RW same or none 8 Sign / Banner Permit SB same or none 2 Site Plan - Administrative approval SP SP 4 Site Plan - Commission approval SPC Site Plan Correction SC various (SP, C8) 0 Sound Ordinance SO SO 6 Subdivision C8 C8 4 Subdivision Joint City/County C C8J, C8F, C 4 TAP Permit W none 2 Trade Registration TR same 7 Tree Permit TP none 0 Zoning
ZC
C14
9 - Historic C14H - PUD C814 - MUD C12M - Capitol View Corridor C17 NOTE: These Permit Types and Case Types are visible to the public online. There are many more types of Permits and Cases that are issued by the City of Austin but may not be visible to the public.
same = entire Reference File Name is same as Permit/Case number
none = there is no Reference File Name for this Permit/Case Type
Guide to External AMANDA Page 1 of 2
“External AMANDA” (https://www.austintexas.gov/devreview/a_queryfolder_permits.jsp)
Deciphering the “Reference File Name”
PLEASE NOTE: Not all Case Types and SubTypes are listed below - only the most commonly searched. Formats below apply to the number in the Reference File Name column of the online record. SMART Housing suffix .SH (example C14-2012-0001.SH or SP-2012-0001.SH) may be attached to various
types of cases: Zoning, Subdivision, Site Plan, etc. Board of Adjustment C15-yyyy-#### (example C15-2012-0001) Variance from Zoning Regulations Interpretation of PDRD Director’s determination Zoning C14-yyyy-#### (example C14-2012-0001) Historic Designation: C14H-yyyy-#### (example C14H-2012-0001) Planned Unit Development: C814-yyyy-#### (example C814-2012-0001)
Subdivision, Resubdivision Amended Plat or Preliminary Plan: C8-yyyy-#### (example C8-2012-0001) Preliminary Plan Revision: Revision # follows original case #, with a decimal (example C8-2012-0001.1) Joint City & County Subdivision (subdivisions in Austin’s ETJ): prefix C8J- (example C8J-2012-0001) Site Plan (Administrative) Staff review only; does not involve public hearing at PC or ZAP Land Use only: SP-yyyy-####A (example SP-2012-0001A) Construction Plan only (associated with Land Use type) SP-yyyy-####B (example SP-2012-0001B) Consolidated Plan (land use & construction): SP-yyyy-####C (example SP-2012-0001C) Construction only (no land use required): add suffix D SP-yyyy-####D (example SP-2012-0001D) Small Project Site Plan: additional suffix of S (example SP-2012-0001CS) Site Plan Extension: added suffix of (XT) or (XT2) : SP-yyyy-####(XT) Managed Growth Agreement: added suffix of .MGA : SP-yyyy-####.MGA Site Plan Revisions: Revision # follows the case number, in parentheses (example SP-2012-0001(1)) Site Plan (Commission) Requires Planning Commission or Zoning & Platting Commission hearing, but not Council) Same format as Administrative SP, except for prefix (example SPC-2012-0001 instead of SP-2012-0001) All Change of Use / Conditional Use Permits go to Commission
Building Permit: Format: yyyy-####### BP (six digits after the hyphen) (example 2012-012345 BP) There are 39 BP Sub Types (Commercial and Residential) Common Sub Types:
o Single Family Houses o Two Family Buildings o Renovations/Remodel o Residential Garage/Carport Addition o Commercial Nonresidential o Demolition
Guide to External AMANDA Page 2 of 2
Address Search Tips
Enter an Address Number, Street Name, and Street Type.
Do not use any punctuation marks in the address (e.g. periods, apostrophes, etc.):
Correct: 1234 M E JOHNSONS ST
Incorrect: 1234 M.E. JOHNSON’S ST
Use N, E, W, and S for the prefix direction (instead of spelling out the full direction):
Correct: 100 E 6th St
Incorrect: 100 East 6th
Use the fraction ½ for half addresses:
Correct: 505 ½ Barton Springs Rd
Incorrect: 505 half Barton Springs Rd
Use the word HALF for half street names:
Correct: 906 W 22nd HALF ST
Incorrect: 906 W 22 1/2 ST
Common highway abbreviations:
State Highway = SH
Interstate Highway = IH
Farm to Market = FM
Ranch Road = FM
Highway search examples:
10000 S US 183
10000 W US 290
5000 S IH 35 SB
5000 N MOPAC EXPY SB
8000 N Capital of Texas Hwy
7300 W SH 71
700 S FM 620 RD
Source: www.austintexas.gov/page/address-search-tips Address Search Tips Page 1 of 1
Development Web Map Layers (updated 12-16-14)
Grids City Grid
MAPSCO Grid
Elevation Contours Contours Year 2012
Contours Year 2003
Contours Year 1997
Roads Street Centerline
Protected Streets
Building Footprints/Points Building Footprints Year 2013
Building Points Year 2003
Building Footprints Year 2003
Building Points Year 1997
Building Footprints Year 1997
Planimetrics Base Year 1987
Building Footprints Year 1987
Review Cases Zoning Review Cases
Subdivision
Subdivision Review Cases
Site Plan Review Cases
NPA Review Cases
Stormwater Infrastructure Bridge Inlet
Combo Inlet
Curb Inlet
Grate Inlet
Header
Manhole
Drainage Pipe
Stormwater Ponds
Transportation Core Transit Corridors
Future Core Transit Corridors
Capital Metro Bus Route
AMATP 2025
Traffic Districts
Potential Creek Greenways
Natural Features Erosion Hazard Zone Review
Tree Canopy Year 2006
Lakes and Rivers
Creeks by Type
Watershed Boundaries
Waterway Setbacks
Spring
Wetland
Grassland
Rock Outcrop
Biological Resource Buffer
Property Information Address Points
Lot/Block/Parcels Lot ID
Block ID
Lot Line
City of Austin Owned Parcels
TCAD Parcels
Easement Easement Annotation
Easement Lines
Neighborhood Neighborhood Planning Status
Future Land Use
Infill Options
Community Registry
Neigh’hood Restricted Parking Areas
Mobile Food Vendors
Land Use Land Use Year 2010
Land Use Year 2008
Land Use Year 2006
Floodplain Greater Austin FEMA Floodway
Greater Austin FEMA Floodplain
Greater Austin Fully Dev’d Floodway
Greater Austin Fully Dev’d Floodplain
Development Resources Underground Storage Tanks
Austin Watershed Regulation Areas
Edwards Aquifer Recharge Zone
AE Electric Utility Service Area
2014 Impact Fee Service Area
Regional Utilities-MUDs (AllUtility)
Desired Development Zone
Development Agreements
Control Points Survey Monuments
Parks City of Austin Parks
Travis County Parks
Texas State Parks
Comprehensive Planning Imagine Austin Corridors
Imagine Austin Centers
Zoning and Zoning Overlay Airport Overlay
Barton Springs Overlay
Capitol Dominance Overlay
Capitol View Corridors Overlay
Central Urban Renewal (CURE)
Comprehensive Cultural Survey
Congress Avenue Overlay
Convention Center Overlay
Criminal Justice Center Overlay
Downtown Creeks Overlay
Downtown Parks Overlay
East 6th/Pecan St Overlay
Green Building Mandatory
Hazardous Pipelines Overlay
Hill Country Roadways Overlay
Historical Landmarks
Local Historic Districts
National Register of Historic Districts
N’hood Conserv’n Combining Districts
Residential Design Standards
Scenic Roadways Overlay
Transit Oriented Development
Urban Renewal Overlay
Waterfront Overlay
West Campus Neighborhood Overlay
Zoning (Large Map Scale)
Zoning (Small Map Scale)
Zoning Text
Political Boundaries Annexation History
Near Term Annexations
Proposed Annexations
Jurisdiction-Austin
Jurisdiction-Other
Health and Safety Limited Purpose
Jurisdiction 3/14/1946
Jurisdiction 7/19/1951
Jurisdiction 12/31/1951
Jurisdiction 6/15/1968
School District
Counties
2010 Census Blocks
2010 Census Tracts
Zipcodes
Development Web Map Layers Page 1 of 1
Communicating With Council: Practical Suggestions from Mayor Adler’s Office
Compiled by Jim Wick, Mayor Adler’s Community Engagement Director, presented to ANC Membership Meeting ~ Sep. 23, 2015
We want to hear from you, and we want to help you. Here are a few suggestions to help you help us. Do’s
Do your research. The more specific your request, concern, or action item, the more likely it is
to see some movement. Dates, times, names, etc. Work the system. It’s important to understand Boards & Commissions, each council office
appointee, and the Committee system. Go through aides. You might be amazed at how much quicker you get a response if you contact
aides directly. Be patient. Sometimes the flow of incoming communication and information is tsunami-like. It
may take a little time to get through the process. For Austin Energy and Austin Water, call Customer Care first. That’s who we will deal with
when you call us, and calling us first just lengthens the process. If Customer Care doesn’t or can’t help you, then call us.
Present solutions. While we appreciate, understand, and expect complaints, we like it when potential solutions accompany complaints.
Be nice. Working in a council office is oftentimes a thankless job underneath a bright light and a microscope. Being nice, even when angry, goes a long way.
Leave a voicemail when you call. Be choosey. Communicating on too many issues can dilute your effectiveness. If you have a time-sensitive request, please make sure to state why (dates/times/etc.) during
your communication. Ask our advice. If you want to know how to approach an issue with an office, ask for advice.
Don’ts Don’t call council members at home unless they’ve said that’s okay with them. Don’t expect a same-day meeting to be scheduled. Don’t show up unannounced or without a meeting scheduled and expect to see someone. Many
council members have complex and detailed schedules. Don’t use “form” e-mails to communicate with council. If you use suggested language in an e-
mail, personalize it to the best of your ability. Don’t use council members’ personal e-mails to communicate with council members. Don’t publicize ways to communicate with council offices without first checking with the office.
Each office is different, and you may have incorrect information. Council offices are always working to improve their communications methods, so things evolve over time. It never hurts to check in.
Don’t “flood” offices with communications. Many communications coming all at once tends to overwhelm offices. Spread them out for maximum effectiveness.
Don’t send faxes or letters. They take a long time to work their way into our hands. If you desire written communication, hand delivery is the best method.
Don’t be afraid to follow up. Due to the high volume of incoming communication, things can and do slip through the cracks. If you don’t hear anything after a few days, please follow up.
Don’t message us on Facebook or Twitter if it is urgent. We have trouble keeping up with just the e-mails and phone calls.
Communicating With Council Page 1 of 1