the damage assessment process
TRANSCRIPT
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The Damage Assessment Process
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FEMA is broke!
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Presidential Disaster Declarations
• Individual Assistance (IA): Provides financial assistance and other forms of assistance (rental assistance, emergency food stamps, emergency unemployment, etc.) for private households and businesses.
• Public Assistance: Provides cost reimbursement to the state and localities for damages to public infrastructure and facilities and eligible emergency protective actions.
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IA & PA Disaster Declaration Indicators
• Individual Assistance• No threshold number or amount, but based rather on the impact of the event on the community as a whole.
• Often triggered by a large number of “Destroyed” or “Major” damaged homes or an event that impacts an economically disadvantaged area.
• Public Assistance• Based on damages that exceed a pre‐determined “threshold” based on per‐capita multiplier x population
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Public Assistance Thresholds
• Congressionally mandated formula.• State: $6,118,507.47 (4,339,367*$1.41)• County:
• Bath‐ $41,263,96 (11,591*$3.56)• Menifee‐ $22,449.36 (6,306*$3.56) • Montgomery‐ $94,336.44 (26,499*$3.56)• Morgan‐ $49,565.88 (13,923*$3.56• Rowan‐ $83,065.48 (23,333*$3.56)
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1. Event Occurs
2. Gather Local
Situational Awareness
3. Local Declaration
of Emergency
4. Preliminary Damage
Assessment
5. Submitted to/Evaluated by KYEM
6. Joint PDA with
FEMA/KYEM
7. Presidential Disaster
Declaration*?
The Damage Assessment Process
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Gathering Situational Awareness
Assessing threats to life safety in an effort to deploy response
resources in an effective manner
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It looks like a disaster! Or is it?
Where do we go from here?
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Public Assistance (PA) Damage Assessment
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Preliminary Damage Assessment
•Confirming our situational awareness.
•Locating and documenting additional damage.
•Public and private.•Determining eligibility to apply for a presidential declaration.
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Preliminary Damage Assessment Submitted by Local EM Director.
Joint preliminary damage assessment with FEMA/KYEM
State Receives Declaration. Applicants
Briefing
Applicant Kickoff Meeting with FEMA
FEMA Project Specialists
work with Applicants
Project Complete and Closed Out
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Public Assistance Funds•Public Assistance Funds are reimbursement only!
• Typical Funding Split is 75% Federal‐12% State‐13% Applicant.
• Insurance proceeds will be deducted from the award amount of FEMA PA grant awards.
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• PA projects must be completed by an eligible applicant (state or local governments or qualifying non‐profit organizations).
• The applicant’s facility must meet eligibility requirements (actively used before disaster, damage directly attributable to disaster, located in disaster area).
• The work performed must fall into one of the approved categories of activities.
• The costs must be reasonable and documentable.
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PA Categories
•Category A‐Debris Removal• Eliminate immediate threat to life, public health, safety
• May be performed by force account or contract.
• Debris in a stream or waterway is a different animal! NCRS, not FEMA, pays for this and an inspector must visit the site BEFORE removal begins.
• Document, document, document! Photos!
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PA Categories•Category B‐Emergency Protective Measures
• Eliminate immediate threat to life, public health, safety
• Eliminate immediate threat to public or private property.
• Document, document, document! Overtime and equipment might be eligible for reimbursement!
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Permanent Work• Categories C‐G: Roads and bridges, water control facilities, buildings and equipment, utilities, and parks, recreational facilities, and other facilities
• Must restore, repair, or replace disaster damaged facilities to pre‐disaster design, capacity, and function in accordance with applicable codes, standards and regulations.
• May also included cost‐effective hazard mitigation activities with approval from FEMA and KYEM.
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Documenting Damage
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Notify your local emergency management director as soon as possible
after you discover damages!
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Your disaster files should include…• Before (and after) pictures from multiple angles (if possible).
• GPS coordinates from damaged infrastructure.• Receipts/Invoices for all materials used. (Can be used from stock and documented).
• Receipts/Invoices for rental equipment.• Payroll documents, including list of employees with hourly rates and benefits (FEMA pays fringe benefits).
• List of vehicles and equipment (Use FEMA Equipment Rates).
• Track Volunteer Hours and Services!
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Things to remember…• Damage assessment is the first step in recovery and begins AFTER the danger to life and safety has been mitigated!
• FEMA is broke! Maintaining accurate records is the best way to ensure that you get everything your water system is entitled to if your county receives Public Assistance from FEMA.
• Initial preliminary damage assessments can be an educated guess, but the numbers need to become more concrete as you move through the process.
• When in doubt, estimate high!
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Questions or Comments?