the development of a catchment management strategy stakeholder engagement sessions january- february...

The Development of a Catchment Management Strategy

Stakeholder Engagement SessionsJanuary- February 2010

Background

• The Breede-Overberg Catchment Management Agency was established by the Minister of Water Affairs in July 2005.

• The Governing Board was appointed in October 2007 and the CMA became operational with the appointment of the CEO in 2008.

• In 2008 the CMA submitted their first Business plan to DWA which was approved by the Minister.

Background

• In terms if the National Water Act (36 of 1998) the CMA has a number of initial functions by virtue of their establishment. These functions are provided in Section 80 as:

a) to investigate and advise interested persons on the protection, use, development, conservation, management and control of the water resources in its water management

area; (b) to develop a catchment management strategy; (c) to co‑ordinate the related activities of water users and of the water management institutions within its water management area; (d) to promote the co‑ordination of its implementation with the implementation of any applicable development plan established in terms of the Water Services Act, 1997 (Act

No. 108 of 1997); and (e) to promote community participation in the protection, use, development, conservation,

management and control of the water resources in its water management area.

What is a Catchment Management Strategy?

• A CMS is developed by a CMA and is a statutory document which provides the vision and the strategic actions to address integrated water resources management within a water management area.

• Part 2 of the NWA requires every CMA to progressively develop a CMS for the water resources within its water management area.

• A framework for the CMS is given by the National Water Resource Strategy (2004) (NWRS) and the DWA have provided some guidelines as to the broad range of concepts and issues that need to be considered.

• In the process of developing this strategy, a CMA must seek co-operation and agreement on water related matters from the various stakeholders and interested persons.

This provides the opportunity to advise upon and inform the strategy development process and product

What is a Catchment Management Strategy?

The CMS must:

• not be in conflict with the NWRS;

• be reviewed from time to time;

•take into account any national or regional plans prepared in terms of any other law, including any development plan adopted in terms of the Water Services Act, 1997 (Act No. 108 of 1997); and

• include a water allocation plan and set the principles for allocating water to existing and prospective users, taking into account all matters relevant to the protection, use, development, conservation, management, and control of water resources.

This provides the opportunity to advise upon the balance between water resource protection and water use, and how we use the resource sustainably

Project Goal and Philosophy

To develop a CMS for the Breede-Overberg WMA that supports local, provincial and national development objectives and has the broad support of all stakeholders in making the Breede-Overberg Vision of “Quality Water for All Forever” a reality.

Water for Growth and Development Setting the benchmark for future CMSs Influence broader institutional review process Opportunity for establishing BOCMA within the WMA

Recognizing differences between the Breede and Overberg Catchments Partnering between the project and client Leveling the playing field CMS as a living process Basin Footprint

Full stakeholder participationTransparency Joint fact finding Integrated managementAdaptive managementCausal understandingSubsidiarity Inter-sectoral (and intra-sectoral) focusStep-wise consensus building Clear accountability Joint commitment Institutionalise the process

Principles for CMS Development (global practice)

DWAF guidelines (2007)

Inception Management options

Strategic assessment

CMS development

Future scenarios

Catchment vision

Status QuoAssessment

Figure 3.1. Key outcomes across the CMS development phases

Situational assessment

Phase 1:Inception

Phase 2:Assessment & Visioning

Phase 3:Strategy Development

Situation Inception Report

Assessment of current situation, projected trends and potential future scenarios

Stra

tegy D

evelo

pm

en

t (CM

S)

Water reconciliation strategy

Water resource protection

Regulating water use (source directed controls)

Stakeholder engagement

Cooperative relationship

Financial

Monitoring & information management

Catc

hm

en

t Vis

ion

ing

CMS Development Process

4.5 Monitoring & info

4.2 Manage objectives

SituationAssessment

CMAbusiness

plan

CMAbusiness

plan

3.1 Institutional review•development•socio-economic•institutions•stakeholders•capacity

Phase 1:Phase 1:InceptionInception

Phase 2:Phase 2:Assessment & VisioningAssessment & Visioning

Phase 3:Phase 3:Strategy DevelopmentStrategy Development

1.1 Stakeholder engagement•participation•empowerment•development•communication

1.3 Inception report•programme•interfaces•information•stakeholders

1.2 Information scoping•catchment•projects•institutional

3.2 WR assessment•hydro/geohyd•water quality•environ•water use•balance

3.4 Scenarios•issues•trends•causal links•futures•priorities

2.1 Stakeholder participation, consultation & communication

2.2 Partner cooperation and involvement

3.5

Catc

hm

en

t Vis

ion

•p

relim

inary

ob

jectiv

es

3.3 Monitoring & info review•monitoring•info systems•projects

4.1 Options•water management•institutional implications•information

4.4 Enabling strategies•Stakeholder•Cooperative•Financing

4.3 WRM strategies•Reconciliation•WR protection•Water use

CMS approval•DWAF•Minister•comment•establish

4.6

Catc

hm

en

t Man

ag

em

en

t Stra

teg

y•

Imp

lem

en

tatio

n p

lan

Phase 4:Phase 4:ApprovalApproval

Programme Year and Quarter

2009 2010 2011

Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb

PROJECT MANAGEMENT

Task 0: Project managementO O O O O O ? ?

Task 1.1 Stakeholder engage. plan

X

Task 1.2: Information scopingX

Task 1.3: Inception report O

STAKEHOLDER ENGAGEMENT

Task 2.1: Stakeholder Engagement

O O O O O O O O

ASSESSMENT & VISIONING

Task 3.1: Information reviewX

Task 3.2: WR assessment X

Task 3.3: Institutional reviewX

Task 3.4: Future scenarios O

Task 3.5: Catchment visioningO

STRATEGY DEVELOPMENT

Task 4.1: Management optionsX

Task 4.2: Management objectives

Task 4.3: Water resources strategies

X

Task 4.4: Enabling strategiesX

Task 4.5: Information strategiesX

Task 4.6: CMS developmentO O

Breede Overberg WMA

The Development Team

• The development of the CMS is very much a Breede Overberg CMA process and have full ownership of this process. They are being supported by DWA, both Regionally and from Pretoria.

• As such Mr Jannie van Staden is the manager responsible for the project, but the CEO, Mr Phakamani Buthelezi and the Governing Board are also fully in support of this process.

• Consortium lead by Pegasys is supporting BOCMA and includes Informage and Milkwood Communications in terms of stakeholder engagement, Aurecon in terms of water resources technical issues, and Pegasys in terms of the institutional and strategic issues.

Project Management Structure

Project Leader(Pegram)

BOCMAProject Manager

(van Staden)

Monitoring &

Information(Pegasys: Weston)

Institutional

(Pegasys: vd Heyden)

Stakeholder engagement(Informage &

Milkwood: Wullshleger)

Project Support(Daries/Gouws)

Strategy

(Pegasys: Pegram)

Water resources(Aurecon:

Killick)

ProjectSteering Committee

Strategic reference

group

Project managemen

t team

Next Steps

• The first collective stakeholder meetings are taking place during the first week of February. Capacitation sessions will be planned as we move through the process.

• We need representation at future meetings, bearing in mind that as we progress we will refine representation where necessary so that we have focused teams

• We would appreciate your support in this process.

Enriched strategy Improved ownership Improved and integrated water resource management Sustainable water use and resource development


Thank You!Baie Dankie

Stakeholder Engagement Sub Strategy Development

Goals:Stakeholder Database (Role-players, Stakeholders, I&APs)BOCMA CMS Theme Meetings (Collaboration with Stakeholders)SurveysCommunications

Stakeholder Engagement for the CMS

Increasing level of public engagement-INFORM CONSULT INVOLVE COLLABORATEPublic participation goalTo provide the public with balanced information to assist them in understanding the problem, opportunities, solutions and alternatives

To obtain public feedback on analysis, alternatives and decisions

To work directly with the public throughout the process to ensure that public concerns are consistently understood and considered

To partner with the public in each aspect of the decision-making process including the development of alternatives and the identification of preferred solutions

Principally, we cannot involve all stakeholders and therefore, we need to structure the process to have appropriate levels of engagement at appropriate intervals....to support and enrich the final strategies.

Stakeholder Engagement for the CMSKey Elements

1

0 months 12 months6 months

2 84 5 63Conso

lidate

7CM

S

Disadvantaged group empowerment

Reference Group consultation

Partner cooperation

CM

A

Marketing & communication

Sector involvement

18 months

Stakeholder Engagement for the CMSCMS Theme Meeting Topics

1. Mobilisation and Communication (month 3)

2. Current Situation Review and Issues identification (month 5)

3. Development scenarios with Catchment Visioning (month 8)

4. Management Options Identification (month 11)

5. Objectives & Strategy Development; CMS & Implementation Plan

(month 15)

6. Formal CMS review (month 18+)

Stakeholder EngagementIntense Mobilisation towards

Representation

Stakeholder Engagement Key deliverables

Stakeholder database

Communications & Materials

Stakeholder engagement

process

CMS

CMS and ongoing CMA

Processes

CMA legitimacy

Institutional Coordinatio

n

Implementation & Operations

Develop CMA staff capacity


Building the Stakeholder Database Be sure to fill in the registration form List your issues – any concerns you have about the

“big picture” in terms of water / catchment management in the Breede Overberg area, including detail about specific rivers, dams, farms, townships, polluters, industries, etc...

Tell us about other people or organisations that would be important contributors to the process of developing the strategy – tell us what they do and give us as much detail as possible where to contact them ...


Report on Progress in building a Stakeholder Database for the BOCMA CMS Between 600 and 1000 individual contacts have been

made with Water Management Institutions / groups, Conservation bodies, Environmental bodies, Emerging Farmers, Community groups, Organised Agriculture, Business, Industry, Local / Provincial / National Government, and others...

E-mail address, Fax Number and Postal Address are used

The database will continue to be updated and populated with stakeholder details


Stakeholder Survey Surveys will be done at each meeting to encourage

comment from the audience regarding the meeting’s theme

Please complete the survey and hand it in before leaving the meeting or fax it to 023 347 0336

Today’s survey deals with BOCMA CMS “Mobilisation and Communication” and will try to assess best practice in involving stakeholders to attend meetings, engage in fruitful discussions, and participate in developing the strategy as well as in monitoring progress as BOCMA grows in it’s role as Catchment Management Agency


Communications Strategy BOCMA’s first newsletter introduced the CMS process After each Stakeholder Meeting, a CMS Theme Newsletter will

be produced and distributed, containing technical information, comments, questions and answers and general notes coming from the CMS Theme meeting (Today’s meeting notes and your comments will be distributed in a newsletter format for easy reading and to peak further interest among other stakeholders)

Advertisements and a press release were placed in Die Burger, Cape Times, The Weekend Argus and the Local Advertisers throughout the Boland Overberg and may be repeated toward the end of the CMS development process to publicise the resulting CMS

www.bocma.co.za is being populated with documentation and notices related to the CMS process


Stakeholder Meetings Agendas and Invitations will be distributed two weeks

before each meetings Theme 1: Mobilisation and Communication: 9

Meetings Themes 2 – 6: One or Two meetings per theme Municipalities: 9 Meetings Pre-meeting support (understanding the Agenda and

being able to put relevant issues on the table, and participate fruitfully in meeting discussions)


Stakeholder Gaps of groups represented at meetings Representation of all sectors Representation of all geographic areas Power and Capacity differences:

Overall level of understanding of the legislative context for the CMS and BOCMA

Reporting back to members; Information sharing with the broader community

Strength of links between stakeholder groups - Networking Agricultural Unions – Water User Associations Local – Provincial – National Government Water User Association – CMA – Water Affairs Community – NGOs/CBOs – Local Authorities / WUAs

Stakeholder Engagement Sub Strategy Development- Capacity

BuildingGoals:

Improve understanding of water managementAddress imbalances of the past - Levelling the playing fieldsImprove Participation & Collaboration

Stakeholder EngagementCapacity Building Opportunities

Pre-meeting support to CMS Theme Meetings Measure expectations of the group Review the notes of the previous meeting Re-cap on the CMS and progress to date Review the Agenda for the next meeting,

Identifying issues Testing issues for relevance Help to prepare submissions for the main meeting

Review Evaluation Form (main meeting)

Stakeholder EngagementCapacity Building Opportunities

Additional opportunities for Capacity Building The WWF – South Africa produced capacity building

materials aimed at Water User Associations These materials can be used to build capacity among

stakeholders in the BOCMA CMS process to better understand integrated water resource management

The resulting strategy would then be supported and monitored by an “empowered” community

Please complete the BOCMA CMS Capacity Building Survey and Form - stating your interest in this type of opportunity


Questions, Comments and Suggestions ...Survey


Thank You!Baie Dankie

the development of a catchment management strategy stakeholder engagement sessions january- february...

Documents

water management institutions

water management area

water management area

national water act

control of water resources

water resource protection

water services act

water allocation plan