the empire secretarial

o

The EMPIRESECRETARIAL

VOLUME I. ISSUE II. New York District Key Club

“Peace... is seeing a sunset, and knowing who to thank.”

- Unknown

THE EMPIRE SECRETARIAL International Convention Special Edition

Table of Contents Secretary’s Greeting 2 Contact Information 2 What He Has Been Doing 3 What He Will Be Doing 3 Governor’s Greeting 4 Treasurer’s Greeting 4 Editor’s Greeting 5 Webmaster’s Greeting 5 Executive Assistant’s Greeting 6 Election Report Forms 6 Greetings from the Int’l Board 7 International Convention 2011 10 Photos from ICON 12 Greetings from the IP Int’l Pres 17 Monthly Report Forms 18 Paperwork Status 19 Other than Paperwork 21 More Contacts 22 Special Thanks 23

Contact Information

Via Mail:

91 Boerum Street, Apt. 7L, Brooklyn, NY 11206 Via Email:

[email protected] Via Phone:

(917) 405-7968 Via AIM:

daniellinsec Via Twitter:

daniellin.sec Website:

nydkcsec.wordpress.com

2

Secretary’s Greeting Hello New York District,

My name is Daniel Ivan Lin, your district

secretary for the 2011-2012 service year. Though

the work of a district secretary relies heavily on

time management, organization, and hard work,

the job of a district secretary also relies on the

work of his or her district. A district secretary can

do his or her work well, only with the help of the

district and the club secretaries from that district.

By far, we are off to a strong start and I want to

thank you all for the work you have been doing. I

want this sense of commitment to be continued

and I hope that we will continue to work hard

together to bring the amazing New York District

to greater heights.

If you’ve noticed, the cover of this newsletter contains the image of a

sunset from the Brooklyn Bridge. Summer is a beautiful season and often it is one

of the favorites for students because they finally get their well-deserved, highly

anticipated break. The summer often gives us time to catch up with our friends

and to enjoy ourselves, something that might not have been as easy during the

school year. Summertime is a lot of fun, but at the same time, it reminds me of

how fast happy moments go by. It’s already August and it’s almost time to go

back to school. The happy moments in life are often short and that is why we

need to hold on to them even if they have passed. I hope that all of you will

enjoy the remainder of the summer. If you find yourself sitting aimlessly and not

having much to do, get up and serve. It’s better than doing nothing. Live each

day to the fullest, but with responsibility.

That being said, remember to keep up with your club’s paperwork

during the summer. Remember that though it is summertime (and the living is

easy), you should still be committed to Key Club. Key Club is a year round

organization and therefore it is important that we continue to serve even if we

have to sweat a little bit more to build our homes, schools, and communities.

Once again, thank you all for the hard work you have been doing and

let’s make sure that we continue to work diligently. I really hope you enjoy this

newsletter. It should be a lot of fun. As always, please feel free to contact me if

you need anything. I’d be more than happy to help. Enjoy the summer

remaining. I can’t wait to see some of you at your Fall Rallies. Stay safe from the

sun!

Yours in the spirit of service,

District Secretary, Daniel Ivan Lin

mailto:[email protected]

nydkcsec.wordpress.com

THE EMPIRE SECRETARIAL

What He Has Been Doing

Since the end of June, I have finished and published

the first issue of The Empire Secretarial, the official newsletter

for club secretaries, which included an updated forms chart,

important information about report forms, and many other

items. I have also created and distributed Tips for Club

Secretaries, a guide meant to familiarize club secretaries

with their required tasks and how to make their difficult role

one that is easier to manage.

Aside from publications, I have also created my first

video update, The Secretarial Broadcast, which I have

made available on both Youtube and Facebook. Video

updates are part of my goal this year to increase

communication between the club and district levels as well

as to provide a more accessible and convenient form of

communication. In addition, I have created a web page for

district secretaries, which is now hosted on Wordpress.

Aside from what has been listed, I have also worked

on updating the forms chart, totals chart, and district

directory. For those of you that do not know, these are some

of the basic duties of a district secretary. I have also been

working with Webmaster Tan in creating an online Election

Report Form as well as making the Monthly Report Form

receipts easier to understand and follow.

Near the end of June and start of July, I attended

the 2011 Key Club International Convention in Phoenix,

Arizona. I have also attended several divisional meetings.

3

Remember to join the official Google Group and Facebook

Group for Club Secretaries if you haven’t done so already.

Google Group: http://tinyurl.com/3neuhyl

Facebook: http://tinyurl.com/3dq9yvq

Several Important Links

The Empire Secretarial, Issue 1:

http://issuu.com/daniellin.sec/docs/the_empire_secretarial._vol.1.1

Tips for Club Secretaries:

http://issuu.com/daniellin.sec/docs/tips_for_club_secretaries

The Secretarial Broadcast:

http://www.youtube.com/watch?v=RVO2g8ScgTk

What He Will Be Doing

In the next few weeks, I will be working on another

guide for club secretaries. This next guide will address

some of the tasks of a club secretary at the beginning of

the school year. I hope to have this completed by the first

or second week of September so that it will be ready for

use before your club starts to recruit new members.

As this year’s Public Relations Committee Chair, I

will also be creating a packet for club officers, which will

contain information about communication with club

members, several poster templates, ways to increase

membership, and other items along those lines. This will

most likely be available by the second or third week of

September.

I hope to see some of you at your fall rallies and

divisional meetings. In the case that I will not be able to

attend a fall rally outside of the city, I will make sure to

have a video made and resources provided so that you

will still have a quality secretary’s workshop. I am looking

forward to presenting these resources as soon as they are

finished.

http://tinyurl.com/3neuhyl

http://tinyurl.com/3dq9yvq








Governor’s Greeting

Hey New York District Key Club,

I hope everyone’s summer has been treating them well.

Although I don’t like to admit it, we’re just about half

way through, with a new school year drawing closer. As

Key Club progresses during the Summer I would

encourage you all to get involved and start planning

and attending those projects.

Just a few weeks ago the New York District Board (and

a few Key Club Officers) returned from the gorgeous

Phoenix, Arizona where the Key Club International

Convention was held. We had just fewer than thirty Key

Clubbers from the New York District represented at

workshops, social events, and of course the house of

delegates.

Some of the entertainment at the convention consisted

of Keynote speaker, Eric Saperston, who told us of his

inspiring life changing journey, and Craig Karges the

“extraordinist”, who was the award-winning entertainer

wowing Key Clubbers with his mystical illusions. Meeting

members from all over the United States as well as from

foreign places such as Italy, Jamaica, and Aruba was a

truly unique experience.

Key Club ICON, this year was one of true amazement,

an experience in which I’ll never forget. I hope next

year many of you will get the chance to attend the

2012 Key Club ICON in the beautiful Orlando, Florida!

(For those of you that are wondering, yes...Disney.)

Hope you all enjoy your summer, but don’t forget

about Key Club. Summer provides Key Clubbers with

the chance to perform some seriously successful

projects, take advantage of it! Also don't forget to

subscribe to the New York District website

(www.nydkc.org), as well as the Official NYDKC

Facebook Group (on.fb.me/meTPeC). -Gov out

4

Treasurer’s Greeting

Hello amazing secretaries, I hope you all are having a

wonderful summer!

In the mist of all your summer plans I hope you and your

club is making time to plans for the upcoming Key Club

school year. This planning hopefully includes making a

club budget. Now this maybe the treasurer’s job but it is

important for secretaries to help too. You need to make

sure you budget for everything your club does and make

sure the copy of the budget get to all the members.

I talked about contact between secretaries and

treasurers in my last article but this is so important it needs

to be reinforced again. Remember when filling out MRFs

(Monthly Report Forms) to get accurate numbers from

treasurers about how much was raised and were it went,

if your club had a fundraiser that month. We want the

numbers and location on the MRF to match the

Fundraising Report Form.

You and all the club officers are a team, “Together Each

Achieve More”. Act as one and you will be surprised on

how much you can accomplish!

District Treasurer,

Emily Gicewicz

http://www.nydkc.org/

http://on.fb.me/meTPeC


5

Editor’s Greeting

Greetings New York District,

My name is Amber Lee, the New York District Editor of

the 2011-2012 service year. Many of you may be

wondering how the duties of a secretary and editor

coincide. One essential part that brings secretaries and

editors closer is service spotlights.

Have you ever been to an event where you met a

great friend? Helped bring a smile? Provided service?

Or just realized the importance of Key Club? Well,

record it down and show us your effort. You can simply

write an article that may just be one paragraph long.

Pull out your camera or cell phone during that event

and capture the moment down. Send these files to

[email protected] This will increase your

chances in having your school and yourself be starred

on the New York District website (nydkc.org) for a

month or The Empire Key, the official publication of the

New York District. Recognize your school and your

effort. Share it amongst your fellow Key Clubbers.

And of course, you can always use the article and

service spotlight as a part of your MRF that you send to

the District Secretary, every month. It is a great way to

allow both the district and the club level to

acknowledge your club’s hard work and effort.

Yours in the spirit of service,

Amber Lee

New York District Key Club Editor

Webmaster’s Greeting

This is your New York District Key Club Webmaster, Oscar

Tan. I’ve recently updated the NYDKC official website.

Please, take a look. If you notice on the home page of

this website, there is a section labeled ‘Service

Spotlights’. So, what exactly are service spotlights?

Each month, Key Clubbers submit club spotlights. Club

spotlights usually show an article about a certain service

event attended. Along with the article is a picture that

portrays a service duty performed by Key Club members

of your Home Club. This is rather simple, because even a

few words can be a spotlight.

Service Spotlights that stand out are often posted onto

our New York District Key Club website, <nydkc.org>.

How do you get your Service Spotlight onto the website?

When your Service Spotlight article is finished, simply send

it to Amber Lee via [email protected] or your

LTG to post on his/her newsletter. Our District Editor will

then choose the spotlights and send it to me. I will post it

on the official website.

Service Spotlights are a great way to show off what

service your club has done, and it may be featured on

the front page! So, use some time and just submit those

spotlights.

Oscar Tan

New York District Key Club Webmaster




6

Executive Assistant’s Greeting

My name is Yasmin Soliman, and I am the 2011-2012

New York District Key Club Executive Assistant. I serve as

a liaison between the upstate and downstate regions

of the New York district. I also assist Governor Domenick

Pesce by organizing files and spreadsheets to keep

track of district paperwork from the Lieutenant

governors. As an executive assistant, I abide by the

New York District by-laws and review all proposed

amendments in conjunction with my duties as the laws

and regulations committee chair. The committee

makes sure that all articles of the New York District by-

laws are upheld by every member/officer in the district,

and all proposed changes or requests are reviewed by

the district board.

I look forward to continuing my work with the 2011-2012

New York District board, which has come a long way

since the last Leadership Training Conference. The

summer has gone by very quickly with a new school

year just beginning and much more success to come

for the Mighty New York District.

Executive Assistant

Yasmin Soliman

K E Y C L U B K E Y C L U B K

K E Y C L U B K E Y C L U B

C L U B K E Y C L U B K E Y


B K E Y C L U B K E Y C L U


K E Y C L U B K E Y C L U B K E Y

U B K E Y C L U B K E Y C L K E Y C L U B K E Y C L U B

Election Report Forms The Election Report Form is the key to relaying your club’s

contact information to the district. As unlikely as it seems that

the district will need this information, it is important that we

have this information. This will guarantee not only that district

officers can contact club officers, but also allows Kiwanis

advisors to have access to this information when needed

(i.e. for Leadership Training Conference). Therefore it is

essential that each club submit their Election Report Form as

soon as possible.

The election report form should be submitted directly after

your club has held its elections for the service year. It is

suggested that these elections take place during late

January, early February. If by any chance your club holds its

elections during the beginning of the school year, please

submit the election report form as soon as possible.

You can submit the Election Report Form by means of snail

mail and email. Because the new 2011-2012 Election Report

Form can not be filled out digitally, you can print out the

form, write out the information, and snail mail the form or

scan it and email it. If you find these two options

inconvenient, simply use the 2010-2011 Election Report Form,

fill it out digitally, and email it. The form can be found on the

district website at nydkc.org under Resources / Paperwork.

If your club is having problems and you have reasons for not

being able to submit your Election Report Form, please let

me know. As always, I am here to help you. You can email

me at [email protected] or use any of the other

means provided on page two to contact me.

http://nydkc.org/resources-paperwork


http://nydkc.org/resources-paperwork/doc_download/290-2011-2012-election-report-form

http://nydkc.org/resources-paperwork


7

Key Club International is composed of thirty-three districts. New York is only one of the thirty-three districts. Each

year at International Convention (the international version of our Leadership Training Conference), Key Club

members from around the world vote for and elect a new international board, which serves to overlook the

organization as a whole. The international board is composed of the international president and vice president

and eleven international trustees. Below are some messages from members of the international board. Please

enjoy! For more information on Key Club International, please visit keyclub.org.

Greetings from your International President, Annie Lewandowski Pacific-Northwest District

Hey New York!

What an exciting time of year! With school just around the corner, it is the perfect time to

get your friends and classmates excited about Key Club! I cannot wait for this year. I know

together we will accomplish so much and reach greater heights in service, not only as

individual clubs but as an organization as well. I plan on working hard over this next year to

truly bring the focus of this organization back to the service. This will allow us to build a

strong foundation for Key Club to grow upon, expand communication and continue

diversifying. Thank you so much for your dedication to this organization and for your

commitment to changing the world one service project at a time!

In service and spirit,

Annie Lewandowski

Key Club International President

Greetings from your International Vice President, Catt Lovins Southwest District

Hello New York District Key Clubbers!

My name is Catt Lovins and I am your 2011-12 International Vice President! I am so excited

to serve you all this year and can’t wait to see what we can accomplish together!

Best of luck to all of you as you prepare to serve your homes, schools, and communities. It is

your passion for service and your ability to make a difference that keeps the name of Key

Club well-known and much loved. Be sure to stay updated on what’s happening in Key

Club by following my blog at www.keyclubcatt.tumblr.com and the Key Club Facebook

page. Thank you all for your passion, time, and dedication.

Yours in service,

Catt Lovins

Key Club International Vice President

http://keyclub.org/home.aspx

http://www.keyclubcatt.tumblr.com/


Greetings from International Trustee, Yoo Eun Kim Pacific-Northwest District

Representing the California-Nevada-Hawaii District, Utah-Idaho District, and Michigan District

Hello New York District!

It has been an honor to be elected as one of your eleven International Trustees for Key Club International. At the

68th annual Key Club International Convention, I have met many new people and learned that service can be

defined in so many ways. To represent such a diverse, spirited organization, it is truly a privilege and I am honored

to work with many dedicated service leaders from all over the globe for the 2011-2012 Key Club year.

During my tenure, I hope to bridge the communication gaps between the club and international levels and to

promote our service partners within our clubs not only in the New York District, but worldwide. As trustee, a personal

goal of mine is to get to know many new Key Clubbers in order to gain an insightful view of the organization and

see how unique our service is. To promote efficiency and communication, I believe that developing a personal

relationship is crucial to spread service in a greater horizon.

As you enjoy your summer vacation, I hope you will not forget to serve your community and train your officers for

the upcoming school year. School may be out, but keep in mind that service is always in season. Regardless of

your specific duties and position, please realize that each of you play a significant part in bridging the

communication gaps between the international, district, and club levels. Therefore, it is important that you fulfill

your duties with purpose.

Before I close my letter, I want to share my sincere appreciation of being selected as one of your International

Trustees. I can’t wait to experience all of the adventures still yet to come. And if you happen to have any questions

and/or comments for International, feel free to contact us. Happy Key Clubbing!

In caring and service,

Yoo Eun Kim

[email protected]

2011-2012 International Trustee

2010-2011 Pacific Northwest District Secretary

8

Greetings from International Trustee, Kayla Lash Pennsylvania District

Representing the Montana District, Capital District, and Eastern Canada District

Hello New York District!

My name is Kayla Lash, and I am from the Pennsylvania District. I am so excited to serve as

International Trustee for the 2011-2012 year! As trustee, my two main goals are to generate

involvement and increase membership. I would like to provide members with the

opportunity to be inspired by and grow from this organization. I have gained so much from

being part of Key Club, and I would like to ensure that other members are enriched by this

organization by becoming more involved in all of the opportunities that are offered to

them. I am looking forward to an exciting year of service! Feel free to email me at

[email protected] with any questions you may have!



OW


9

Greeting from International Trustee, Lucy McDermott New England District

Representing the Minnesota-Dakotas District, Alabama District, and New England District

Hey New York Key Clubbers!

My name is Lucy McDermott and I was recently elected to be an International Trustee for

Key Club International. It was a true honor to meet some of you at ICON in Phoenix earlier

this month, and I hope that I get to meet many of you this year. As trustee I will act as a

liaison between three districts, yet to be assigned, and the international level of Key Club.

As a trustee I want to increase communication between the international level, district

level, and club level. I plan on sending out frequent newsletters and sending them to my

district boards so they can pass the information on to the clubs. I’ve served on a district

board and a club board. I would love to help you serve so if you ever have any questions

please e-mail me: [email protected], text me: (207)343-0158, or Facebook

me: Lucy McDermott (Foxcroft Academy). Thank you so much for your great service New

Yorkers!

In caring and service,

Lucy McDermott

International Trustee

Greetings from International Trustee, Alan Wang Capital District

Representing the Kentucky-Tennessee District, Louisiana-Mississippi-West Tennessee District, and

Bahamas District

Hey everyone in the NEW YORK DISTRICT! My name is Alan Wang, and I'll be one of your eleven

International Trustees for the 2011-2012 Key Club year. I haven't been assigned districts yet, but I will

soon and I hope I get the New York District! Your District Secretary Daniel (who I'm positive, from my

brief contact with him at ICON, will do an awesome job) asked me to just briefly give some

information about myself. I'm from the Capital District, but I was actually born in New York! Three

random facts: I'm a rising senior, I have a 2 year old dog named Jackie, and I love Italian food. As for

my concrete goals this year, I want to design a better Key Club poster and promotional video that

more accurately and thoroughly lays out what this service organization is all about in order to

increase membership and participation. I also want to integrate Key Club's webinars, which have

been rising in frequency since last year, into Kiwanis' existing webinar schedule. We can also invite the

other branches of the K-Family, such as Circle K and Builders Club, in order to foster K-Family relations

and spread ideas across large geographical distances quickly. Other than that, I want everyone in

Key Club to have an absolutely wonderful year, and I hope to see you at ICON next year in Orlando,

Florida!

Yours in service,

Alan Wang



10

International Convention 2011

This year’s 68th Annual Key Club International Convention took place in Phoenix, Arizona (home to the great

Southwest District) on the weekend of July 29th to July 3rd. This fun-packed weekend was preceded by a tour of

various locations in Nevada, Utah, and Arizona.

This memorable experience started at 5:30 in the morning at John F. Kennedy Airport on the 27th, where district

board members from downstate New York met up for a flight to the great city of Las Vegas. Everyone was quite

tired from the lack of sleep from last-minute packing and fussing. I personally had trouble packing, when I

realized that I could only bring 3 jumbo-sized packs of snacks instead of the 4 I had originally planned. On the

flight, I felt for one of the first times in my life a bit lonely, because it was the first time in my life I had traveled so

far without my family. This feeling however was quickly lost somewhere above Colorado after I felt safe,

protected, and at home with my fellow board members. As we got off the plane, the heat quickly got to us and

though it was only early morning in Las Vegas, the soon to-be-104°F weather could already be felt. Though the

waiters were somewhat puzzled by the swarm of people coming into Chili’s, they kindly served us our brunches.

We knew that a long day was waiting for us when we realized that it was only 11AM in Las Vegas.

After brunch, we got back on the bus and toured the Las Vegas strip, some of us (myself included) crazily

running from one side of the bus to another to catch all the beautiful sights that we had often seen on

television, but for the first time in real life. Having never been in Vegas, it was great to visit the area for the first

time (though the Las Vegas sign was not as grand as I thought). Though I was somewhat upset, I missed the

Eiffel Tower, I’m sure I’ll go to France one day to see the real one and back to Las Vegas just to recapture it. The

touring of the strip was followed by the pickup of board members from upstate New York and the touring of the

Hoover Dam. Not knowing that I couldn’t bring food to the Dam, my pack of Chips Ahoy was almost thrown

out. This was until the nice security guard told his colleague that I was a diabetic. The Hoover Dam was

impressive and just looking down made me a bit scared, because it felt like my glasses would fall off at any

moment. Afterwards, we all headed to dinner at a very nice family style Italian restaurant.

After a good night’s rest, we headed off to El Dorado Goldmine in Southern Nevada, a four-hour bus ride. The

lengthy ride was definitely worth it, because the scenery was amazing. We then went to catch a quick lunch at

McDonald’s (where the menu was much cheaper than the city) and got back on the bus for another 5 hours to

get to the rafting site in Utah. After riding the rapids for an hour, all of us were soaked from head to toe and

having the privilege of sitting directly in the front of the float was amazing! Afterwards, we went to a restaurant

close by with very great scones and red cream soda. The fish and chips were amazing and the complimentary

vanilla ice cream with chocolate syrup really topped it! Then we sat on the bus for another 3 hours to get to the

hotel, where for the first time I was able to clearly see the stars in the night sky. They were everywhere and it was

amazingly beautiful.

The next day (also the last day of the tour), we went to the Grand Canyon, where I kept worrying that I would

trip or slip and fall off the tip. I had always been afraid of heights so walking near the edge of a narrow path

hundreds and maybe even thousands of feet above ground was extremely scary for me. I was extremely

grateful to have fellow board members with me, holding my hand as we walked and assuring me that I

wouldn’t fall off the edge. The experience was wonderful and again the scenery was just mesmerizing, despite

the fact that I failed at yodeling. We then took the bus to Phoenix, Arizona, which was an extremely long ride

and I had realized that the super small parfait that had cost me seven dollars didn’t fill me up a bit. Of course,

the bus ride was a great opportunity to take a snooze and though it was slightly uncomfortable, I knew I

needed the rest. Upon arriving, the hotel itself had already excited me. We quickly changed and started

walking around the hotel. The immense Key Club spirit was uplifting as I saw the many districts I had never

known. Everyone was extremely kind and as soon as we dropped off our luggage, we went pin trading with our

fellow Key Clubbers. As we hunted for more pins, we met more and more people.


11

International Convention 2011 Everyone was very friendly and along the way, we started recognizing each others faces and we would even walk together, hands

linked strolling down the big hotel lobby. Dinner was a lot of fun though we got lost finding the shopping mall near the hotel and ended

up walking aimlessly for half an hour. Afterwards, I hung out with a bunch of board members on the hotel’s back lawn. We dipped our

feet in the pond and it was so comfortable, though walking across the pebbles hurt a bit. We then had some fun talking and laying on

the grass and once again, the stars were simply beautiful. In the city, it’s hard to find a night where all you can see in the night sky is

stars, but in Phoenix, the night sky was filled with bright, visible stars. Aside from the stars, there were also bats native to Phoenix flying in

the night sky. This feeling of partially wet grass, having friends nearby, and having such a beautiful night sky to gaze at was wonderful.

We went to a meet and greet and talked a while and called it a day near midnight.

The next day was a bit more hectic. We attended the opening session, where the international board of the 2010-2011 service year, the

2011-2012 district governors, and the 2011-2012 international board candidates were introduced. The spirit in the room was amazing.

Each district did their cheers and screamed as board members, governors, and candidates from their district were called. There were

many funny moments, a great mariachi band, and a great Keynote speaker. Everything was great! Directly after the session, we

headed to lunch and registered as delegates. After I purchased a hot venti green tea latte from the Starbucks at the hotel (my

method of keeping warm when staying in a air conditioned room for a long time), I headed down to the caucus room with other district

board members. We took our seats and sat down for six hours, listening to the speeches of twenty eight international trustees

candidates, two international vice president candidates, and two international president candidates. Though it was a long caucus

session, it was very interesting and also very inspiring seeing so many people run for an office in the mission to serve. Many of us asked

questions (myself included) and it was a very fun experience. After the caucus session, I attended nominating conference (also known

as NomCom) with Governor Pesce and Treasurer Gicewicz, where we debated and voted on whether or not the international

presidents and vice presidents would be granted dual nomination. Afterwards, the Eliminate Project charity walk took place. This was

followed by a great dance with great music and great snacks (there was a whole freezer of popsicles outside of the ballroom. Of

course, curfew had to be observed after the dance, so sleeping took place afterwards.

The next day consisted of workshops from Eliminate Project workshops to workshops about life after Key Club. These workshops were

very informative and useful. Afterwards, we attended the Service Fair where we looked at different service projects from all around the

world. Then, we had another caucus session where we listened to the speeches of the remaining candidates (14 international trustee

candidates, 2 international vice president candidates, and 2 international president candidates). The recognition session took place

after the caucus session. Awards were given out and many talent performances were seen. It was all very exciting and also very

emotional for many.

The next day and also the last day for the New York District, we had another round of workshops. This time around workshops ranged

from lieutenant governor training workshops to workshops on how to have a great icebreaker. We then had lunch and chatted for the

time being. After lunch, we attended the house of delegates, which lasted for four hours and was not only the time where we cast our

final ballot, but also the time where we voted for amendments to the international bylaws. The pressure in the room’s atmosphere was

very intense as there were many arguments about the proposed amendments. It was something new I had never experienced in Key

Club. After the debating finished, the results for International President and Vice President were announced. Later, we attended the

closing session, where another round of emotional speeches were given and we had a famous Native American hula-hooping arts

performance. The results for international trustee were also announced. The spirit in the air was very bright, but also very sad, because

we all knew that the end of convention was nearing. We left the session early and took the bus to the airport. The downstate portion of

the district board then parted with the upstate part (which also consisted of three club members!) and we took a red eye back to New

York City. I realized that it was very hard to sleep in the middle of two people, because you wouldn’t want to lean on either one,; not to

mention the fact that my black dress shirt and pants had been covered by red fleece from the Delta blankets. Upon arrival, everyone

was drowsy and sleepy.

Though the snow globe I bought in Phoenix broke (the base is the only thing that now remains) on the flight to New York, this experience

was a once-in-a-lifetime experience. I will never forget all the great people I met and the great places they were from (the Bahamas,

Italy, Aruba, Jamaica, etc.). This Key Club spirit was enlightening and I hope to keep all that I learned form this convention with me for a

good portion of my life if not forever. I am grateful to have had the opportunity to bond with my fellow board members. This was all too

much fun. I look forward to attending International Convention 2012 in Orlando, Florida! I hope to create another set of beautiful

memories that I will hold on to for a lifetime. KEY CLUB IS THE BEST!


12

Please enjoy the following set of photos!

THE SIGHTS I


THE SIGHTS II

13

The renowned Grand Canyon


A FEW MORE SIGHTS &

PEOPLE I

14

Even with great places to go, you always need great

people to go with!


15

PEOPLE II

It’s hard to forget! That’s why

there’s the option to hold on.


16

ICON 2011

We don’t always have to say goodbye! :)


17

Greetings from your Immediate Past

International President Wisconsin-Upper Michigan District

Hey Key Club members,

Summer is flying past us and that thing

called school is almost upon us. But with

the coming of fall also means some

wonderful opportunities to participate in

Key Club. My name is XinLei, but most of

the time I go by Tony. I recently retired as

your International President. It has been a

great honor to serve in this capacity and I

hope you have enjoyed your past year. If

you are new, welcome! Key Club is an

extremely flexible organization. To

participate, all you have to do is care –

care for the planets, the people, and

everything around you.

Yours in Service and Friendship,

XinLei “Tony” Wang

Immediate Past International President

18


MONTHLY REPORT FORMS The Monthly Report Form, commonly known as the MRF, is the key to

relaying your club’s activities, achievements, and any problems or

concerns your club may have to the district. The MRF is due on the seventh

of each month and can be submitted either by means of online

submission, email, or snail mail.

For information and tips for filling out the Monthly Report Forms, please

read my recent publication, Tips for Club Secretaries. It will prove to be

extremely useful in your term as club secretary.

FREQUENTLY ASKED QUESTIONS What happens if my club doesn’t have any service projects for the month?

If your club has no service projects for the month, you are still required to submit

a Monthly Report Form stating that your club has had no service events for the

month.

Am I required to submit a Lieutenant Governor’s Evaluation Form?

You are not required to submit a Lieutenant Governor’s Evaluation. However, it

is suggested that you fill one out as it will only benefit you; not to mention that it

should take no longer than five minutes to fill out.

How does the month label work for the Monthly Report Forms?

To make it easier to understand here is an example. The September Monthly

Report Form contains service projects done in September. You would submit

the September MRF by October 7th. You submit the monthly report form for the

previous month by the seventh of the current month. (So you would submit the

October MRF in November.)

Does the Monthly Report Form have to be postmarked by the seventh or

received by the seventh?

The monthly report form is to be postmarked by the seventh.

How can I find out if my monthly report has been received?

Send me an email at [email protected].

I am unsure what service category a project belongs to. What do I do?

In the case that you do not know what service category a project belongs to,

you can write unsure. It is important that if you label it as unsure, you must write

a detailed explanation with the organization and the tasks you did so that I

can figure out what service category to file the project under.

What happens if I make a mistake on my monthly report form and want to

change it?

Resubmit a monthly report form and make sure to let me know that you do not

want the other monthly report form to be counted.




19

DIVISION 1 ERF April May June July Aug

East Hampton

Eastport x x x x x x

Hampton Bays

McGann-Mercy x x x

Riverhead x x x x x

Westhampton x x x x


Amityville x

Bellport

Copiague x

Lindenhurst x

Patchogue-Medford x x x

Sayville x x x

William Floyd x x x x


Half Hollow Hills East x

Half Hollow Hills West

Huntington x

Smithtown

Ward Melville x x


Carle Place x

Elmont Memorial x x

Floral Park

Glen Cove

Great Neck North

Great Neck South

Hicksville

Manhasset x

Mineola x

New Hyde Park x x

North Shore x x x x

Schreiber

Sewanhaka x

Wheatley x


Calhoun

CCA Wantagh

Farmingdale x x

JFK

Massapequa

Mepham

Plainedge x

Seaford x

Wantagh

Below I have included a copy of the report forms chart, which shows what paperwork has or has not been submitted. If your club has

submitted paperwork, but it has not been checked off below, please do the following:

- Please send an email to [email protected] with the following information:

Your club’s name and division, which paperwork you are addressing, and one of the following:

a forwarded receipt of the submitted paperwork, an attached copy of the submitted paperwork, or a message

informing me that it will be sent through snail mail.


Division Ave x x x x

East Meadow x

Garden City

GT Tech x* x

Hempstead

Island Trees x

MacArthur x x x x

Sacred Heard Academy x x

Uniondale x x x x x

W.T. Clarke x x x

West Hempstead x


Baldwin x x x

East Rockaway x x x x x

Freeport

Hewlett x x x

Lawrence x x x x

Long Beach

Lynbrook

Malverne

Oceanside x x x x x

Valley Stream South


August Martin

Aviation

Bayside x x x x x

Benjamin N. Cardozo x x x x

Francis Lewis x x x x x

Martin Van Buren

Queens H.S. Sciences x x x x x

Robert F. Kennedy x

Townsend Harris x

DIVISION 8A ERF April May June July Aug

Christ the King

Forest Hills x x x x x

Garden School x x x x x

Grover Cleveland x x x x

John Adams x x x x x

Martin Luther x x x x x

Newtown x

Richmond Hill x x x x x

St. Francis Prep x x

Sunnyside x x x x*

W.C. Bryant x x x x x


Abraham Lincoln x x x

Bishop Kearney

Brooklyn Tech x x x x x

E.R. Murrow x x x x x

Fort Hamilton

John Dewey x x x x x

Midwood x x x x x

New Utrecht

Telecommunications Arts


CSI Int'l Studies x x x

Curtis x

Staten Island Tech x x

St. John Villa

Susan E. Wagner x

Tottenville


Bronx Science x x x x x x

DeWitt Clinton x

Fiorello H. LaGuardia x x x x x

H.S. American Studies x

H.S. Math, Science, Eng x x x x

Hunter College H.S. x x

Stuyvesant x x


Alexander Hamilton

Ardsley

Lincoln

Mount Vernon x

New Rochelle x

North Rockland

Ramapo x x

Rye Neck x

Saunders x

Spring Valley x x

Ursuline x

Woodlands x

Yonkers


Chester

Fallsburg x

Newburgh x x x

Middletown x x x x

Minisink x

Last updated, August 31st, 2011.



REMINDERS

Please get your report forms in if you have not

submitted them. It is important that the district

receives this information, because it is vital for

accurate records. If you are having trouble or

problems with your club or simply need help,

email me at [email protected] or use any

of the contact information I have provided for

you.

Remember, you are still required to submit a

monthly report form even if your club hasn’t done

any service projects in the past month. Please

make sure not to leave the amount of hours

blank. It’s never too late to submit a past monthly

report form. Please submit past MRFs even if they

are very late.

20

DIVISION 14 ERF April May June July Aug Ausable Valley

Chazy Central

Keene Valley

Lake Placid

North Adirondack

Northeastern Clinton

Peru Central

Plattsburgh

Sarnac Central

Seton Catholic Central

St. Patrick Catholic

Ticonderoga

DIVISION 15 ERF April May June July Aug Bolton x

Fort Ann x

Glens Falls x x x

Hadley-Luzerne x x x x x

Hartford x

Queensbury x

Saratoga Springs x

South Glens Falls x

Southern Adirondack x x x x

DIVISION 16 ERF April May June July Aug Albany

Berne Knox-Westerloo

Bethlehem

Colonie x x

Guilderland

Kingston x

Saugerties x

Shaker x x

Voorheesville

DIVISION 17 ERF April May June July Aug Amsterdam

Broadalbin-Perth

Fonda-Fultonville x

Gloversville

Johnstown

Mayfield

Mohonasen

Niskayuna

Schalmont

Schenectady

Schoharie x

Scotia-Glenville

Shenendehowa

DIVISION 18 ERF April May June July Aug Averill Park x

Catholic Central x x x x x x

Columbia x x x x

Hoosick Falls x

Maple Hill

Rensselaer x x x x

Tamarac x x x x

Troy x x

DIVISION 19 ERF April May June July Aug Frankfort-Schuyler

Illion

New Hartford

Oriskany

Proctor x

Rome Catholic

Rome Free Academy

Webb/Old Forge Ctr. Adr.

Westmoreland

DIVISION 20 ERF April May June July Aug Charles W. Baker

Charlotte Valley

Chenango Valley

Children's Home

Greene

Johnson City

Laurens

Maine-Endwell

Norwich

Owego Free Academy

Seton Catholic

Union-Endicott

DIVISION 21 ERF April May June July Aug Baker

Cicero North Syracuse

Hannibal

Jamesville DeWitt x

Liverpool

Nottingham

Oswego

Solvay

DIVISION 22 ERF April May June July Aug Corning

Elmira Free Academy

Ithaca

Notre Dame

Southside

Spencer Van-Etten

Thomas A. Edison

Wellsville

DIVISION 23 ERF April May June July Aug Bishop Kearney

Brighton x

Canadaigua Academy

East

Penfield

Victor x

Wayne

Webster-Schroder x x

Webster-Thomas

DIVISION 24 ERF April May June July Aug Carthage x

General Brown

Gouvernuer

Indian River x

Madrid Waddington x

Norwood-Norfolk x

Ogdensberg Free Academy x x

Potsdam x x

South Jefferson

Watertown

DIVISION 25 ERF April May June July Aug Alden

East Aurora

Holland

Iroquois

Lewiston Porter

Lockport

Niagara Catholic

Niagara Falls

Springville Griffith

West Seneca East

West Seneca West

DIVISION 26 ERF April May June July Aug Casadaga Valley

Fredonia

Jamestown

Ripley

Silver Creek

Westfield x

DIVISION 27 ERF April May June July Aug Brockport x

DeSale Regional

East

Eastridge

Geneva

Keshequa x x x

Livonia

Mt. Morris

Pembroke x

REMINDER: On the election report forms,

please list only the officers of the given

positions (president, vice president,

secretary, treasurer, editor, and webmaster)

only. All other officers will not be listed in the

district directory.

Last Updated: August 31st, 2011



21

Other than Paperwork

It is a common misconception that a secretary’s job is only

surrounded by paperwork. The job of a secretary is much more

than paperwork. A club secretary serves as a liaison between

the club and district levels. A club secretary is a leader and also

the club president’s handyman. When the school year comes

around, you should be assisting your club president and offering

help before he or she even asks you. Work with your club

president to prepare for a Key Club interest meeting. Work with

your club president in looking for service projects for your

school. Help your president by communicating with your

sponsoring Kiwanis club.

Of course, under all these responsibilities, a club secretary like

everyone else in Key Club is a servant leader. Remember that

though you have paperwork to complete, you should also be

attending volunteering events. You should be attending club

meetings. If you are having problems managing your work,

make a calendar and space out your work. It is never wise to

do everything at once. Ask for help if you need to. Remember

that we are volunteering in the spirit of service!

Earlier in the newsletter, Editor Lee mentioned Service Spotlights.

I hope that all of you will submit a Service Spotlight one time or

another to Editor Lee or Webmaster Tan. It is important that

hard work is acknowledged. With service spotlights, club

members, officers, district board members, and even people

outside of the New York district will see how great the New York

District truly is! Remember to submit one!

I want to thank all of you for the work you have done so far.

Keep up the good work and remember to give yourself a break

(and a pat on the back) when needed. Rest up. School is

coming. I wish all of you luck as you return to your schools and

let us continue to better our homes, schools, and communities. I

look forward to seeing many of you at your division’s fall rally.


22

Executive Board Contacts

District Governor Domenick Pesce

[email protected]

District Secretary Daniel Ivan Lin

[email protected]

District Treasurer Emily Gicewicz

[email protected]

District Editor Amber Lee

[email protected]

District Webmaster Oscar Tan

[email protected]

District Executive Assistant Yasmin Soliman

[email protected]

Lieutenant Governor Contacts

Division 1, Nicole Jones [email protected]

Division 2, Annie Porfido [email protected]

Division 3, Holly Flores [email protected]

Division 4, Nicholas Viviano [email protected]

Division 5, Nickolas Boroda [email protected]

Division 6, Becky Hopkins [email protected]

Division 7, Jay Wong [email protected]

Division 8, Antonio Xu Liu [email protected]

Division 8A, Carla Pacheco [email protected]

Division 9, Helen Chen [email protected]

Division 10, Gresa Shala [email protected]

Division 11, Emma Cheng [email protected]

Division 12, Marcus Paul Mosley [email protected]

Division 13, Stephanie Pena [email protected]

Division 15, Katherine Coley [email protected]

Division 16, Ellen Dooley [email protected]

Division 17, KelseyLiz Habla [email protected]

Division 18, Sarah Brady [email protected]

Division 19, Sean O’Connor [email protected]

Division 21, Bryan Comanici [email protected]

Division 22, Jessica Green [email protected] Division 23, Joshua Hill [email protected] Division 24, Emily Gonthier [email protected] Division 25, Alexandra Marrone [email protected] Division 26, Andrew Abbey [email protected] Division 27, Michelle Hand [email protected]

































http://nydkc.org/

http://keyclub.org/home.aspx


23

S P E C I A L

T H A N K S To the New York District Board, for always keeping me company, for their friendliness, and for simply

being there. Thank you to the district board for making me feel at home during my first time traveling

without my family!

For this newsletter, I’d like to specifically thank District Editor Amber Lee for always being there to talk to

me when I need help and for always comforting and reassuring me that everything is alright even when I

worry that it’s not.

To District Administrator Mr. Goldstein and his wife, Mrs. Goldstein for keeping me company, giving me

advice when I’m having trouble, and laughing along with me at International Convention and at the

Kiwanis Convention.

To New York Circle K Governor, Josephine Lukito, Secretary Samantha Pontillo, and Member Shane Stuart

for accompanying me during this year’s Kiwanis Convention. (As well as Lieutenant Governors Helen

Chen, Carla Pacheco, and Antonio Xu Liu for accompanying me that weekend.) Thanks to Governor

Domenick, who went out of his way to find WiFi to send me an email in Italy.

To Mr. Jason Steiner and Kiwanis Committee Representatives Mr. And Mrs. Ovadia and Ms. Owens for

their support and care.

To many club secretaries who have been very cooperative when I needed a clarification or had a

question about their paperwork.

To my home club’s sponsoring Kiwanis for always being kind and inviting me to their meetings and

dinners even though I’m no longer a club officer. (And of course to my home club, Stuyvesant High

School Key Club for always being there fore me.

To the various International Board members who helped contribute messages to this newsletter and for

being so kind to me during International Convention. To Immediate Past President, Xinlei Wang for writing

his article as soon as he could because he was attending the Kiwanis International Convention. To the

various Key Clubbers I met during ICON that I have kept in contact with.

To Immediate past Governor, Nadyli Nuñez for always being there to talk to me when I need to. To

Immediate Past District Secretary, Grace Na for answering my questions when asked. To past and

immediate past officers for their assistance.

To the members of the New York District Key Club, for making my job worthwhile.

To you for reading this newsletter!

Lastly, to my friends and family for their love and support!

THANK YOU ALL SO MUCH!

The Empire Secretarial

The Official Publication by District Secretary Daniel Ivan Lin. © 2011

THE EMPIRE

SECRETARIAL

Volume I. Issue II.

the empire secretarial

Documents

district secretary

hard work

amazing new york district

contact information

time management

school year

paperwork status

clubs paperwork