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THE ENLISTED SPOUSES’ CLUB

Constitution

Pages 2 – 6

By-Laws

Pages 7 – 21

Standing Rules

Pages 22-23

Appendix A-C

Pages 24-26

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CONSTITUTION OF


ARTICLE I – NAME & PURPOSE

The name of this organization is “The Enlisted Spouses’ Club, Fort George G. Meade, Maryland” hereafter referred to as “The Club”. The purpose of The Club is to promote social and cultural activities for its members and to support worthwhile services and community welfare projects.

ARTICLE II – GENERAL PROVISIONS

1. The Club is an independent private organization as defined in DOD Instruction Number 1000.15, and shall operate under the command jurisdiction of the Installation Commander, Fort George G. Meade, Maryland. Neither the Installation nor the Government will have any liability for The Club’s actions or debts.

2. The Club operates and exists on a military installation only with the consent of the Installation Commander. This consent is contingent on compliance with the requirements and conditions of all Army regulations, specifically DOD instruction Number 1000.15. The Installation Commander many revoke the organization’s permission to operate at any time.

3. The Club shall be responsible for ensuring applicable fire and safety regulations, environmental laws, Local, State, and Federal tax codes, and any other applicable statutes and ensuring regulations are followed within the operation of the private organization. The Club will comply with all applicable State and jurisdictional laws.

4. The Club will maintain adequate insurance as required for liability and personal property. The Clubs’ liability will not exceed the amount of its insurance coverage.

5. The Club will not seek to deprive individuals of their civil rights.6. The Club will neither propagate extremist activities nor advocate violence against others or the violent overthrow

of the Government.7. The Club agrees to reimburse the Army for utility expenses unless the use is incidental (would cost more to bill and

collect than it costs to provide utility).

ARTICLE III – MEMBERSHIP

Membership discrimination based on race, color, religion, national origin, age or sexual orientation will not be permitted. Membership in The Club is voluntary and shall be limited to the following groups: Active Members, Honorary Members and Lifetime Members.

1. ACTIVE MEMBERS: Active Membership shall be extended as follows:A. To the spouses of active enlisted personnel E-1 through E-9 stationed in the Fort Meade Area.B. To the spouses of E-1 through E-9 enlisted personnel who reside in this area and whose sponsor is

assigned outside the Fort Meade area.C. To the spouses of retired personnel E-1 through E-9 of the Armed Forces residing in the Fort Meade area.D. Any widow or widower of deceased Armed Forces personnel E-1 through E-9 whose status has not

changed by remarriage and who lives in the Fort Meade area.E. Any spouse of Reservists or National Guard E-1 through E-9 who lives in the Fort Meade area.

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2. Membership may be withdrawn from Active Members under such conditions as may be prescribed by the Executive Board. Said actions include but are not limited to lack of attending club meetings for more than six consecutive months, hostile or offensive behavior at any Club meeting/event/social or illegal activity.

A. This stipulation will be enacted on a ‘three strike’ policy. After a member’s first and second ‘strike’ The Club President and Advisor will counsel the offending member on their actions. The President will put the reason for the ‘strike’ in writing and the offending member will sign the paper as acknowledgement of counsel. Signing is not an admission of guilt.

B. After a member’s third strike, the member will be removed from The Club.C. If the Advisor is not available to counsel the offending member the Vice President will assist the President.D. Membership can be reinstated after six months with a written appeal submitted to the Joint Board, and

passed by a majority vote.

3. To be in good standing, Active Members of The Club must meet the following requirements, unless otherwise specified.

A. It shall be the duty of all members to pay dues as specified in Article III – subsection (1) of the By-Laws.B. All members are required to:

i. Participate in 35% of total available fundraising hours. Fundraising activities could include, but are not limited to, Thrift Shop bake sales and gift-wrapping. Exceptions may be made at the discretion of the Executive Board.

ii. Non-Joint Board Members are required to volunteer at least 24 hours annually at the Thrift Shop, serving on a committee or other functions of The Club such as but not limited to, Membership Drives, CLEAN UP! Fort Meade, and Family Fun Day. Exceptions may be made at the discretion of the Executive Board.

iii. Joint Board Members are required to volunteer at least 72 hours annually at the Thrift Shop, serving as an officer or on a committee, or other functions of The Club such as but not limited to, Membership Drives, CLEAN UP! Fort Meade, and Family Fun Day and in their specific job descriptions laid out in Article I and Article II of the By-Laws. Exceptions may be made at the discretion of the Executive Board.

4. HONORARY MEMBERA. An invitation to be an Honorary Member may be extended to the spouse of the Installation Commander

and other senior spouses each year by the newly elected President.B. An invitation will be extended to the spouse of the Installation Command Sergeant Major each year by the

newly elected President to be an Honorary Member and Advisor to The Club. Said invitation must be either accepted or declined by recipient.

5. DISCRETIONARY MEMBERA. The Joint Board has the ability to extend Discretionary Member status to those it deems fit. A

Discretionary Member must keep up with all requirements of an active member and will have the same benefits and rights of an active member. This is done with a majority vote of the Joint Board.

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B. The individual going up for Discretionary Member must be a spouse of a prior enlisted service member and must present a volunteer resume and a letter stating why they wish to volunteer before the vote will take place. They must also have access to the military installation.

6. LIFETIME MEMBERS:A. At age 62 an active member with at least 5 years of service to The Club will achieve lifetime membership

status and will be considered in good standing for as long as their dues are paid.

ARTICLE IV – OFFICERS

1. The elected Officers of The Club shall consist of a President, Vice President, Scholarship Director, Treasurer, Secretary, and Membership Director. These Officers and the Parliamentarian comprise the Executive Board. The Parliamentarian shall be appointed by the President. Care should be taken to appoint someone the President can work closely with and whom is familiar with RONR.

2. The elected Officers shall be elected at the May Business Meeting; they shall serve as Officers during The Club year, which runs from 1 June to 31 May.

A. The Outgoing Board and the Incoming Board shall hold a meeting together from the time between installation and June 1st.

B. The installation of incoming Officers will take place at a special function to be held after the May elections and before 1 June.

C. Upon installation, the incoming Officers shall assume their duties with the assistance of the outgoing Officers.

D. The Executive Board may remove from their position, by two-thirds vote, any Joint Board member failing in their duties as outlined in the Constitution , By-Laws, Standing Rules and job description or is absent without notification from two consecutive Joint Board meetings.

3. Vacancies in Officer Positions.A. If the office of the President becomes vacant, the Vice President must either officially accept or decline the

Presidency. B. If the Vice President declines the Presidency, the Vice President will serve as interim President until a new

President is elected. C. All other Officer vacancies, including the vacancy of the President if the Vice President declines it, will be

filled in the same manner; the Executive Board will nominate two candidates from the membership to assume the vacated position and present those names to the Joint Board. The position will then be filled by majority vote of the Joint Board.

D. When filling the Presidency and Vice Presidency, the Executive Board will nominate someone from the Joint Board. If no member of the Joint Board accepts the job, then a general member will be nominated.

ARTICLE V – THE JOINT BOARD

1. The Joint Board shall be composed of the members of the Executive Board and Committee Chairpersons. The Committee Chairpersons shall be appointed by the President with a majority approval vote of the Officers. In case

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of vacancy of a chair position after it has been filled, the President can appoint a new Committee Chairperson without approval of the Officers.

2. Standing Committee Chairpersons are appointed as needed for jobs not listed in job descriptions. Standing Committee Chairpersons serve on the Joint Board for as long as the committee is needed.

3. The Joint Board shall approve all major plans and policies and will be responsible for the organization, directions, finances and operation of The Club. The Joint Board shall report to the general membership at the business meetings.

ARTICLE VI – MEETINGS

1. Executive Board Meetings shall be held on the date, time and place designated by the President as needed.2. Special Meetings may be called by the President as deemed necessary. Any member of the Executive Board may

request a special meeting to be called by the President.3. The Executive Board of The Club shall hold no less than nine Joint Board meetings annually on the date, time and

place designated by the Executive Board.4. The Joint Board shall hold no less than nine business meetings annually on the date, time and place designated by

the Executive board.5. Voting

A. No board member may have two votes at any time, even if the same member holds more than one board position.

B. Officers vote as regular members at all meetings.C. The President, Parliamentarian and Advisors do not vote at Joint Board, Business, Executive or Special

Meetings with the following exceptions:i. President can vote at all meetings in the event of a tie.

ii. President and Parliamentarian can vote at elections.iii. President can vote at Special meetings.

D. Committee Chairs and members cannot vote at Executive Board Meetings.

ARTICLE VII – METHOD OF FINANCING

Funds raised by The Club shall come from membership dues, Thrift Shop profits, Off-Post fundraisers and any fundraising activities On- Post subject to approval by the Installation Commander.

ARTICLE VIII – QUORUM

1. A majority vote of all Active Members present at a business meeting shall constitute a quorum and be sufficient to decide any issue. If less than 50% of the Active Members are in attendance, the President reserves the right to postpone the vote until the next meeting or designate the Parliamentarian to conduct a phone/e-mail vote.

2. In order to transact business at any Executive Meeting, a minimum of four elected Officers shall constitute a quorum. Of the four elected Officers, three must be voting Officers.

3. In order to transact business at any Joint Board Meeting, a minimum of four elected Officers and half of all appointed Committee Chairpersons shall constitute a quorum.

ARTICLE IX – AMENDMENTS

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1. Any proposed amendments to the Constitution shall first be approved by a majority vote of the Joint Board and shall then be read at a subsequent Business Meeting after which posted for 30 days.

2. All proposed changes will be recorded in the minutes that are e-mailed to members and will be posted on the Official ESC website.

3. After 30 days a vote by the general membership will be taken. A majority vote will be sufficient to pass any amendments.

4. Amendments approved by the membership shall be presented to the Installation Commander for approval prior to final adoption.

ARTICLE X – RULES OF ORDER

Robert’s Rules of Order, revised, shall govern in all cases to which they are applicable and in which they are not inconsistent with the Constitution and By-Laws. The order of business for the meetings of The Club shall be those contained in RONR.

ARTICLE XI – DISSOLUTION

1. The Club may be dissolved upon the approval of a majority of the total membership or upon the order of the Installation Commander.

2. In the case of dissolution of organization, whatever funds are contained in the treasury at the time will be used to satisfy any outstanding debts, liabilities or obligations. The balance of these assets will be donated to Welfare Projects of Fort Meade as determined by its membership.

3. The liability of any individual member of debts of The Club in the event of bankruptcy, insolvency or dissolution shall be limited to the amount of the dues paid to The Club by the member.

ARTICLE XII – ADOPTION OF CONSTITUTION

In witness to the Constitution above, we the members of the Enlisted Spouses’ Club, Fort George G. Meade, Maryland hereby affix our signature this day 21 July 2016.

_________________________ ________________________________

President Secretary

Previously Revised Dates:

13 February 2012

21 July 2016

18 August 2016

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BY-LAWS OF


ARTICLE I – DUTIES OF THE OFFICERS

1. The President shall:A. Attend all Executive, Joint Board, Business and Special Meetings.B. Serve on the Thrift Shop Council or designate a representative, and appoint four other members of The

Club to also serve on the Thrift Shop Council, excluding any salaried Thrift Shop employees. The newly appointed council shall be notified no later than the third Friday of May.

C. Sign, or designate a representative to sign, all contracts and warrants.D. Sign all minutes, which include the Treasurer’s monthly report, within ten days of the minutes being

approved.E. Preside at all meetings and serve as member ex-officio on all committees except the Nominating

Committee.F. Sign all checks in absence of the Treasurer excluding checks payable to him/herself and any member of

his/her family or household.G. Sign all checks payable to the Treasurer and any member of his/her household or family. H. Maintain in possession a complete inventory of all Club property and key control list. Ensure any transfer

of keys is recorded and assume responsibility for all Club material wealth, including any facility keys.I. Be familiar with Robert’s Rules of Order, revised, the Constitution, By-Laws and Standing Rules of The Club

and the Thrift Shop Constitution, By-Laws and Standing Rules.

2. The Vice President shall:A. Attend all Executive, Joint Board, Business and Special Meetings.B. Succeed the President in the event that the office of the President is vacated.C. Assume all duties of the President in his/her absence including the ability to sign checks.D. Plan Holiday Dinner celebration and annual club trip for members provided the working fund allows. E. Work with the Ways and Means Chairperson to ensure funds are available for the annual Holiday Dinner

and annual club trip for members. F. Serve as Committee Chair for the Annual Children’s Holiday Party.G. Serve as Committee Chair for the Annual Installation and Awards Ceremony.H. Be familiar with Robert’s Rules of Order, revised, the Constitution, By-Laws and Standing Rules of The Club


3. The Secretary shall: A. Attend all Executive, Joint Board, Business and Special Meetings.B. Record minutes at Executive, Joint Board, Business and Special Meetings.C. Submit all meeting minutes with the Treasurer’s report attached within 10 days of approval to DFMWR

Financial Management Office, ATTN: ANME-PEN, 4216 Roberts Ave, Fort Meade MD, 20755-5070 D. Have a copy of all minutes and ensure copies of all approved minutes are included in The Club files for the

previous seven years.

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E. Maintain a file of all Constitutions, By-Laws and Standing Rules, old and new, for a period of three years and have at all meetings for reference. Files can be brought to meetings electronically or in hard copy.

F. Be responsible for the Post Office Box and all mail, incoming and outgoing, and summarize each correspondence at all Meetings.

G. Be responsible for The Club printer and for printing all club documents per Chairperson request.H. Prepare and disburse Club newsletter to each member. I. Be familiar with Robert’s Rules of Order, revised, the Constitution, By-Laws and Standing Rules of The Club


4. The Scholarship Director shall: A. Attend all Executive, Joint Board, Business and Special Meetings.B. Assume all duties of the Vice President in his/her absence except the authorization to sign checks.C. Facilitate the Annual Scholarship Awards Programs and Ceremonies. See Article VI of this document for

details on all of The Club Scholarship Programs. D. Be familiar with Robert’s Rules of Order, revised, the Constitution, By-Laws and Standing Rules of The Club


5. The Treasurer shall: A. Attend all Executive, Joint Board, Business and Special Meetings.B. Receive all funds and disburse funds with the approval of the Executive Board and membership in

accordance with the Constitution, By-Laws and Standing Rules of The Club.C. Obtain another authorized signer’s signature on any checks for him/herself or any member of his/her

family or household.D. Prepare the Treasury books for audit which shall be a requirement at the termination of the Treasurer’s

term or upon earlier departure from office. The Treasury books will be audited annually in accordance with Army Regulation 210-22, Chapter 3, 3-3 Audit. Report will be reviewed by the Joint Board, upon approval submit annual report to Directorate of Family and Moral, Welfare and Recreation (DFMWR) at Fort Meade.

E. Submit an annual audit to the Executive Board at the July or August Joint Board meeting. If approved, forward to the Installation Commander’s Office or his/her representative at Resources Management Office, Directorate of Family and Moral, Welfare and Recreation (DFMWR) with the minutes of the prior meeting.

F. Submit a detailed report for each previous calendar month at Joint Board and Business Meetings of The Club to be included in the Secretary’s monthly report and maintain a file copy. Additionally, submit a detailed report to each Board Member at Joint Board Meeting of all transactions, deposits and withdrawals. All transactions, deposits and withdrawals will be made within the month they are received by the Treasurer. This report will be included in the Secretary’s monthly report and a file copy maintained. *There is a standard form that must be used. (Appendix B)

G. Collect all dues.H. Be familiar with Roberts Rules of Order, revised, the Constitution, By-Laws and Standing Rules of The Club


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6. The Membership Director shall: A. Attend all Executive, Joint Board, Business and Special Meetings.B. Prepare and distribute Club folders. (Collect in May, distribute in June/July).C. Be responsible for promoting The Club to prospective members and planning at least one major

membership drive each Fall.D. Create and maintain membership forms for each member.E. Make and give copies of all membership forms to the Treasurer.F. Create and maintain a member directory and board directory.G. Purchase appreciation gifts for outgoing Board Members at the end of The Club year.H. Purchase appreciation gifts for departing members including honorary members and for members whose

spouses retire and remain in the area. I. Provide a warm welcome to members and guests at all meetings and socials.J. Facilitate child care policy, sign child care vouchers.K. Be familiar with Robert’s Rules of Order, revised, the Constitution, By-Laws and Standing Rules of The Club


7. The Parliamentarian shall:A. Attend all Executive, Joint Board, Business and Special Meetings.B. Advise on all questions of parliamentary procedures at all meetings in accordance with appropriate Army

regulations and Robert’s Rules of Order, revised, which shall be the parliamentary authority of The Club. C. Monitor discussion and limit length as needed, conduct votes as needed at meetings. Tally results of said

votes and report results to the President and Secretary for the official record.D. Determine method of voting at all meetings, with the exception of elections which will be ballot voting.E. Tally election ballots with the Nominations Committee Chairperson. In the absence of the Parliamentarian,

ballots will be counted by the Nominations Committee.F. Conduct phone or e-mail votes at the request of the President and report results of said vote to the

President.G. Ensure submission of the revalidation request every two years in accordance with DOD Instruction

Number 1000.15, 90 days in advance.H. In the absence of the Parliamentarian, the President shall assume all duties.I. Be familiar with Robert’s Rules of Order, revised, the Constitution, By-Laws and Standing Rules of The Club


ARTICLE II – COMMITTEE CHAIRPERSONS

1. The Committee Chairpersons shall serve as members of the Joint Board for the same length of duty as elected Officers. Each Committee Chairperson shall give a monthly activity report at the Joint Board and Business Meetings and expenditure vouchers to the Treasurer. Members are responsible for making a copy for personal files. Each Standing Committee shall consist of a Chairperson, may include a Co-Chairperson and as many other members as deemed necessary by the Chairperson. Salaried employees of the Thrift Shop may not serve as Thrift Shop Representative.

A. Co-Chairpersons may be named by Chairpersons to work in conjunction with them.

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B. Co-Chairpersons may attend Joint Board meetings in place of the Chairperson and vote in their place with prior approval of the Chairperson and President.

2. Duties of Committee Chairpersons:A. The Hospitality Chairperson shall:

i. Attend all Joint Board and Business Meetings.ii. Plan theme, activity/game and decorate for Business Meetings.

iii. Purchase paper products and beverages for monthly Business Meeting.iv. Arrange quarterly socials for members. v. Plan baby showers for expecting members during the club year with RSVP required.

vi. Be familiar with Constitution, By-Laws and Standing Rules of The Club.

B. The Communications Chairperson shall:i. Attend all Joint Board and Business Meetings.

ii. Be responsible for publication of the time and date of meetings to the SOUNDOFF! and other media at least one week in advance of the meeting. Coordinate with event Chairpersons on publicity of all activities being planned throughout the year.

iii. Request photographers or SOUNDOFF! for special events at least two weeks in advance.iv. Make sure The Club has permission to display publicity materials at event locations such as

current Club flyers, brochures, etc. v. Update The Club website (www.ftmeadeesc.org) regularly with upcoming Club

functions/meetings/events.vi. Moderate all forums.

vii. Be familiar with Constitution, By-Laws and Standing Rules of The Club.

C. The Thrift Shop Representative shall:i. Attend all Joint Board and Business Meetings.

ii. Will serve on the Thrift Shop Council as the Thrift Shop Council Volunteer Coordinator. iii. Attend all Thrift Shop Council Meetings.iv. Report to The Club work nights, and any information the Thrift Shop Council needs to share with

The Club. v. Be familiar with the Thrift Shop Constitution, By-Laws and Standing Rules.


D. The Ways and Means Chairperson shall:i. Attend all Joint Board and Business Meetings.

ii. Be responsible for planning fundraising projects to help meet the fiscal working fund budget of The Club. Fundraisers include but are not limited to the Thrift Shop bake sales and gift-wrapping.

iii. Obtain approval for any fundraising projects other than regular Club functions from the Installation Commander.

iv. Be familiar with Constitution, By-Laws and Standing Rules of The Club.

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http://www.ftmeadeesc.org/

E. The Welfare Chairperson shall:i. Attend all Joint Board and Business Meetings.

ii. Submit a report to the Joint Board of worthwhile projects and present Board recommendations to the general membership. (See glossary for list of potential projects)

iii. Submit a report of requests for funds as they are received. iv. Work closely with the Secretary regarding fund requests.v. Be familiar with Constitution, By-Laws and Standing Rules of The Club.

F. The Historian Chairperson shall:i. Attend all Joint Board and Business Meetings.

ii. Be responsible for the club camera, photo printer, and taking pictures at all club activities.iii. Maintain an album, in chronological order, containing all press clippings, programs/printed

matters relative to the activities of The Club as well as photographs from said activities.iv. Be familiar with Constitution, By-Laws and Standing Rules of The Club.

G. The In-Reach Chairperson shall:i. Attend all Joint Board and Business Meetings.

ii. Report to The Club, illnesses of members or their families, and send flowers.iii. Maintain and keep in-reach forms private with record to include member food

preferences/dislikes/allergies for family to better aid in coordinating meal delivery when needed. iv. Coordinate schedule for meal delivery and other required services for members when they have

surgery, have a baby, prolonged illness, when spouse is away or other situations as needed. v. Be familiar with Constitution, By-Laws and Standing Rules of The Club.

H. The Facility Chairperson shall:i. Attend all Joint Board and Business Meetings.

ii. Reserve appropriate facility for Joint Board and Business Meetings.iii. Be responsible for cleanliness of facility.iv. Be familiar with Constitution, By-Laws and Standing Rules of The Club.

I. The Volunteer Coordinator Chairperson shall:i. Attend all Joint Board and Business Meetings.

ii. Keep attendance records for club functions including member Volunteer hours.iii. Submit Volunteer hours to the Army Volunteer Corps Coordinator.iv. Serves as Operational Point Of Contact for Volunteer Management Information System (VMIS). v. Maintain a current accurate record of all members, via the Membership Director.


ARTICLE III – DUES AND FINANCE

1. The annual dues for Active and Lifetime members shall be $24.00 and are to be paid at the beginning of each Club year. Members may make arrangements with the Treasurer to pay in installments if needed. Members joining The

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Club after the beginning of the year will pay $2.00 per month for the remainder of the year, due at the time of joining.

2. Prospective members may attend one meeting without charge. If a spouse comes to any subsequent meetings without paying their dues, they will be asked to leave by the President or Vice President in the Presidents absence.

3. In the event of subsequent termination of membership, there will be no refund or transfer of dues.4. The Executive Board may approve expenditures without the membership’s approval to a maximum of $300.00 per

month. All expenditures single or combined over $300.00 must first be approved by the Joint Board and then presented to the membership.

ARTICLE IV – EXPENDITURES

1. Donations, Awards, Gifts and Fees:A. The Club shall donate to worthwhile projects, including requests for funds and gifts as deemed appropriate and as

The Club treasury will allow. During each club year, members in good standing can request welfare funds, NTE $300.00, for a 501(c) 3 organization, charity, or school with which they are affiliated.

B. Scholarships will be given annually by The Club. The Membership will set a budget. The Scholarship Director and his/her committee will set the amount of the scholarships based on the approved budget.

C. Childcare will be paid for members in good standing while supporting Club activities with the exception of ‘Fun Nights’ and other Club ‘Socials’. (i.e., events for Club members only). When the Child Development Center is used, The Club will pay the Child Development Center directly. When the Child Development Center is not used, The Club will pay the current CDC hourly rate per child up to the age of 13. Family members will not be paid for babysitting their own relatives. Before higher rates for children with special needs will be paid, a statement from the child’s physician stating the child’s condition and need for special care (not provided by the Child Development Center) is required.

i. Childcare for the Vice President and Ways and Means Chairperson will be paid for the Annual Holiday Dinner out of the working fund, if child care is needed.

ii. Childcare for the Vice President will be paid for the Installation and Awards Ceremony out of the welfare fund, if child care is needed.

iii. Childcare will be paid for any non-member attending their first meeting. iv. If The Club is able to offer onsite child care services for meetings or any event that The Club member is

attending, then that childcare must be utilized in place of the CDC or outside daycare.v. To have childcare paid for, member must fill out a childcare voucher and have it approved and signed by

the Membership Director. Once the Membership Director approves the childcare voucher, member must give it to the Treasurer who will write a check to the babysitter.

D. Awards:i. Awards for all Officers and Committee Chairpersons elected and appointed shall be presented at the end

of their term not to exceed $35.00 per person.ii. Outgoing Officers and Committee Chairpersons must have served at least six months of their term to be

eligible for an award. Unusual resigning cases are to be decided by the Executive Board.

E. Gifts:

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i. Flowers not to exceed $50 will be purchased for members who are in the hospital or suffering from a long-term illness.

ii. Flowers will be purchased in honor of deceased Club members or their immediate family with the option of a donation being sent directly to a charity of the family’s choice not to exceed $50.00. Immediate family is defined as the spouse, child/children, mother and father of the member.

iii. A card will be sent in honor of the death of other relatives of a club member.iv. A baby shower may be held for Club members who are in good standing for six months or longer, who

have a child during The Club year. Exceptions may be approved by the Joint Board. Any gift purchased by The Club for the baby shower shall not exceed $35.00. Baby showers are hosted by the Hospitality Chairperson.

v. Farewell gifts will be presented to Active Members who are in good standing for six months or longer, Honorary Members and Lifetime Members not to exceed $50.00.

vi. Gifts will be purchased for members whose spouses retire and remain in the area not to exceed $35.00.

2. Committee Chairpersons:A. At the beginning of each Club year, the Joint Board will give each Executive Officer and Committee Chair requiring

funds a budget. Each person is then responsible for creating a yearly budget for their position not to exceed the funds granted. The budget must be approved by the membership.

B. Each Officer or Committee Chair granted funds for an event/activity is responsible for collecting receipts from their committee, verifying they have not spent in excess of funds granted and signing the receipts before returning them to the individual so that (s)he can submit an expense report to the Treasurer for reimbursement. Without the event/activity chair’s signature, the Treasurer will not reimburse funds. Only original receipts/sales slips will be accepted by the Treasurer. Members are responsible for making copies of their receipts/sales slips for their personal records before submitting them to the Treasurer as they will not be returned.

C. Each Officer/Committee Chair requiring funds in excess of their pre-approved budget must submit a written request for funds to the Joint Board for approval and have it signed by the President before submitting receipts/sales slips to the Treasurer for reimbursement. Without prior approval from the Joint Board and signature of the President, funds will not be reimbursed.

D. All reimbursement requests must be presented no later than the first Business Meeting after the event/activity for which the funds were requested. If member seeking reimbursement will not be present at that meeting, arrangements must be made with the Treasurer.

E. To receive an advance check:i. Funds must have been approved by the Joint Board.

ii. Before the Treasurer will write a check, the member requesting the cash advance must complete an expense report that includes the signature of the President and the Committee Chair running the event/activity that the cash advance is being granted for.

iii. At the first Business Meeting after the event you were given the cash advance for, you must provide the Treasurer with all your receipts to show proof of money spent. If you spent less money than you were granted you must, at that meeting, pay back The Club.

iv. All cash advances will be given as a check. The Treasurer will not give anyone cash.F. All Committee Chairpersons will select their own committee members. Duration of services of said members will

be at the discretion of the Chairperson.

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G. All items purchased with The Club’s money are property of The Club.

3. Disbursement of Club Funds for Social Functions:A. In order to receive Club funds, all members must receive prior approval for funds before making any reservations

for social functions.B. If member, who makes reservation for any event, including socials and fun nights, fails to cancel said reservation

by a given deadline, member responsible will be billed accordingly (if no bill exists, member who cancelled will not be asked to pay). In the event of extenuating circumstances, member may submit a written request to the Executive Board asking for The Club to cover the lost fees. The Executive Board will discuss the written request and will then vote. Majority vote decides outcome.

C. Any member who requests a ticket for their spouse, who then does not attend the event, will be charged the full price of that ticket.

D. The Club will not pay for alcoholic beverages.E. No guests under 18 years of age will be allowed to attend any evening affairs where alcoholic beverages are

served. This is in compliance with Army and Noncommissioned Officer’s Ruling.

ARTICLE V – ELECTIONS AND VOTING

1. Terms of Office:A. Salaried employees of the Thrift Shop may not serve as The Club President. No Exceptions. B. All Elected Officers shall serve for one Club year.C. All Elected Officers are limited to two consecutive terms in the same position. Exemptions can be made at

the discretion of the Joint Board.D. Only members in good standing for six months prior to the election and have held an Office or

Chairmanship for the previous six months in The Club are eligible to run for President or Vice President.E. Exemptions:

i. Any candidate seeking an exemption must submit a formal request to be discussed no later than the April Board Meeting.

ii. The Parliamentarian will notify the member seeking an exemption of the Board decision before the April Business Meeting.

iii. No requests will be entertained after the April Board Meeting. No Exceptions.

2. Nominating Committee Guidelines:A. A Nominating Committee shall be appointed by the President at the March Joint Board Meeting for the

purpose of gathering nominations for Club Officers and Committee Chair positions for the ensuing Club year (1 June through 31 May).

B. This Committee shall consist of one member of the Executive Board as Chairperson and a minimum of two other Club Members. The appointment of this Committee shall be announced at the March Business Meeting.

C. The Nominating Committee Chairperson will divide the phone list between the committee to call members and ask whom they would like to nominate for what Executive position and then ask if the member is interested in any Committee Chairperson position(s), to include Thrift Shop council.

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D. The Nominating Committee Chairperson or their delegate will contact all Executive nominees to inform them of their nomination and ask them to formally accept or decline the nomination.

E. At the April Business meeting, the Nominating Committee Chairperson shall present the names of the candidates whom accepted their nominations for Executive positions to the membership.

F. Elections will take place at the May Business Meeting. Nominations will also be entertained from the floor at the election meeting. Candidates must be present at the meeting to be considered for election.

G. All Executive Board Nominees, both on the ballot and from the floor, will make a one minute speech to the membership on election night outlining their qualifications and goals for the new Club year.

H. The list of Committee Chair candidates will be given to the newly elected President immediately following the Elections.

I. Members interested in a Committee Chair position will have until the end of the May Business Meeting to submit their name to the Nominating Committee Chairperson or remove their name from consideration.

J. Members of the Nominating Committee will not be banned from becoming candidates for Executive Office; however they must resign from the Nominating Committee before running for office. Members intending to run for office should not be on the Nominating Committee.

3. Voting:A. To be eligible to vote, a member must have paid his/her dues and have attended at least three of the last

five previous Business Meetings prior to the elections.B. Absentee ballots given to the Nominating Committee Chairperson before the May Business Meeting will

be accepted.C. Elections will take place at the close of the May Business Meeting.

ARTICLE VI – SCHOLARSHIPS

1. WELFARE SCHOLARSHIPS : Scholarships from Welfare funds will be given annually by The Club providing funds are available. Priority will be given to the dependents of enlisted military members. The scholarships may be used at any accredited college, university, business or vocational school for one year, not to exceed the amount awarded.

A. ELIGIBILITY FOR THE ENLISTED SPOUSES’ CLUB SCHOLARSHIP AWARD (ESCSA)i. Any graduating high school student who is the dependent child (unmarried) of military personnel,

active duty, retired, reservists, National Guard or deceased military personnel, whose family resides in the Fort Meade area.

ii. Any undergraduate college student, who is the dependent child (unmarried) and not to exceed 23 years of age, of military personnel, active duty, retired, reservists, National Guard or deceased military personnel, whose family resides in the Fort Meade area.

B. ELIGIBILITY FOR THE EVELYN SILVA SCHOLARSHIP AWARD OF EXCELLENCE (ESSAE)i. Any graduating high school student who is the dependent child (unmarried) of military personnel,

active duty, retired, reservists, National Guard or deceased military member, whose family resides in the Fort Meade area.

ii. Has a minimum 3.0 GPA.iii. Demonstrates continued volunteerism in their community.

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C. DUTIES CONCERNING THE ENLISTED SPOUSES SCHOLARSHIP AWARD AND ESSAE:i. Scholarship Committee shall convene no later than January to create/update the applications for the

‘ESCSA’ and the ‘ESSAE’.ii. If a Scholarship Awards budget has not already been set, the Scholarship Director should motion at

the January meeting for a budget. iii. The Scholarship Committee will decide the value of the scholarships.

a. All ESCSAs will carry the same value. There will be as many winners for this award as the budget allows.

b. The ESSAE carries a higher value then the ESC Scholarship Award. There will be only one winner for this award.

iv. The Scholarship Director will run the scholarship program with a committee of at least three other ESC members. The committee will create/update the applications, collect applications, judge applicants, hold interviews for the ESSAE, and plan a ceremony to recognize the winners and other duties as required to run a successful scholarship program.

v. The Scholarship Director will direct the Communications Chairperson to advertise the scholarships in the SOUNDOFF! and other publications during the months of January and February.

vi. Application packages should be made available no later than the February Board Meeting.vii. Applications are due in March and must be received at our PO Box no later than the fourth Friday of

March.viii. Scholarship Committee will convene after the fourth Friday of March and before the April Board

Meeting to judge all applications and vote on the winners. Winners for the ESCSA will be selected by majority vote of the Scholarship Committee.

ix. The Scholarship Director will announce the winner’s names at the April Board Meeting.x. After the April Board Meeting and before the April Business Meeting, the Scholarship Director and

two committee members will conduct interviews for the ESSAE. A Winner will be selected by majority vote of the interviewers based on the quality of the applicant interviews and application packages.

a. All applicants being interviewed for the ESSAE must first be declared winners of the Enlisted Spouses’ Club Scholarship Award.

b. The applicant who wins the ESSAE forfeits the Enlisted Spouses’ Club Scholarship Award as applicants can only win one scholarship and the ESSAE carries a higher monetary value.

xi. All winners will be announced at the April Business Meeting.xii. The Scholarship Director will send out letters to all applicants after the April Business Meeting

informing them of their application status. xiii. Winners will be notified by mail that scholarships will be payable directly to the school for tuition

only, upon receipt of acceptance letter and bill from the school of their choice. All financial regulations and rules will be included in the letter.

xiv. Winners have until 1 August of the following year to submit a bill from their school. Unclaimed funds will revert back to the welfare fund.

D. APPLICANTS MUST SUBMIT:i. The high school student must submit:

a. Official grade transcripts for their junior year and the first half of their senior year

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b. A letter of recommendation from a teacher or community leader ii. The college student must submit:

a. All official college transcripts b. A letter of recommendation from a teacher or community leader

iii. Both High School and College Students must submit:a. A one page essay; the topic for the essay will be determined each year by the Scholarship

Committeeb. Two proofs of sponsor residency in the Fort Meade area:

a. One copy of a rental, mortgage, lease agreement or housing contractb. One copy of the top portion of a cable, landline or home utility bill. Cell phone bills are

not acceptable proofs of residency. c. Proof of military status.

iv. Applications must be completed and submitted on time with all supporting documentation or they will not be considered.

E. FINANCIAL RESTRICTIONS AND REGULATIONS. These restrictions are to be included in the Application Package and in the letter to students notifying them they won.

i. Scholarships will be payable directly to the school for tuition only and will be paid when the ESC receives a detailed statement of all financial activity on the student's account, to include hours enrolled, tuition and general institution fees, and any scholarships or grants.

ii. Winners have until 1 August of the following year to submit a bill from their school. Unclaimed funds will revert to the welfare fund.

iii. Failure to submit documentation on time will result in forfeiture of scholarship. iv. Tuition will be paid directly to the school after the Scholarship Director has verified that all financial

restrictions and regulations have been met.v. If scholarship winner receives 80% tuition money from other scholarships, tuition assistance, GI Bill,

Post 9-11 GI Bill transfer or any other sources that do not require repayment, the scholarship winner will become ineligible for the scholarship and all funds will revert to the welfare fund.

F. ELIGIBILITY FOR THE SPOUSES’ SCHOLARSHIP AWARD: i. The Scholarship Director of The Club is eligible to apply, but must resign from the committee.

ii. Scholarship applicants must be:A. The spouses of active enlisted personnel E-1 through E-9 stationed in the Fort Meade area.B.The spouses of E-1 through E-9 enlisted personnel who reside in this area and whose sponsor is assigned

outside the Fort Meade areaC.The spouses of retired personnel E-1 through E-9 of the Armed Forces residing in the Fort Meade areaD. Any widow or widower of deceased Armed Forces personnel E-1 through E-9 whose status has not

changed by remarriage and who lives in the Fort Meade areaE. Any spouse of Reservists or National Guard E-1 through E-9 who lives in the Fort Meade area

iii. To qualify as a full time student, you must provide proof of enrollment at any accredited college, university, business or vocational school showing you will be taking a minimum of 12 credits each semester for the academic year the scholarship is being granted or be considered a full time student by your institution.

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iv. To qualify as a part time student, you must provide proof of enrollment at any accredited college, university, business or vocational school.

v. Applicant must live on Fort Meade or live in the Fort Meade area. vi. Applicant must be a volunteer in the Military Community.

G. DUTIES CONCERNING THE SPOUSES’ SCHOLARSHIP:i. Scholarship Committee shall convene as soon as possible after the May elections.

ii. The Scholarship Director will chair the scholarship program with a committee of at least three other ESC members. The committee will create/update the applications, collect and judge quality of applications, plan a ceremony to recognize the winners and other duties as required for a successful scholarship program.

iii. Application package to be updated each year by Scholarship Committee with approval of the Scholarship Director.

iv. The Scholarship Director will direct the Communications Chairperson to advertise the scholarships in the SOUNDOFF! and other publications during the months of June and July.

v. Application packages should be made available no later than fourth Friday of May.vi. Applications must be received at our PO Box no later than the second Friday of August.

vii. A scholarship selection committee consisting of the Scholarship Director or their designee and four non-ESC community members shall meet to select the winners.

viii. Scholarship Committee will convene after applications are due and before the September Board Meeting.

ix. Scholarship Director will present names of winners at September Board/Business Meeting. x. As soon as the winners have been presented to the Joint Board and announced at the September

Business Meeting, a letter will be sent to all applicants informing them of their application status.xi. Winners will be notified via letter of all Financial Restrictions and Regulations.

xii. Ceremony recognizing all scholarship winners will be in October or November.

H. THE APPLICANT MUST SUBMIT:i. Appropriate transcripts defined as:

a) Associates, Business and Vocational School Students: Submit Official High School Transcripts if completed in the last 2 years

b) Bachelors Students: Submit official Transcripts from Associates Degree if applicable or High School only if completed within the last 2 years

c) Masters Students: Submit official Transcripts from your undergraduate programd) Ph.D. Students: Submit official Transcripts from your Master’s program if applicable, or prior

course of studye) Official transcripts for any courses taken in the previous 2 years

ii. A 500-750 word essay answering a question pre-determined by the Scholarship Director and outlined in the current application. New question(s) should be selected each year.

iii. Two current letters of recommendation from non-family members. Recommended sources are your supervisor from recent volunteer experience or someone you volunteered with and/or your supervisor or group leader regarding your volunteer experience in the Military Community. Recommendation letters will not be accepted from members of the Scholarship Committee or other applicants for the scholarship.

iv. Proof of military status.

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v. Two proofs of sponsor/spouse residency in the Fort Meade area: a. One copy of a rental, mortgage, lease agreement or housing contract.b. One copy of the top portion of a cable, land line or home utility bill. Cell phone bills are not

acceptable proofs of residency. vi. Completed Application Package. vii. All documents must be mitted for consideration.

I. FINANCIAL RESTRICTIONS AND REGULATIONS. These restrictions are to be included in the Application Package and in the letter to students notifying them they won.

i. Scholarships will be paid directly to the school for tuition and will be paid when the ESC receives a detailed statement of all financial activity on the student's account, to include hours enrolled, tuition and general institution fees, and any scholarships or grants.

ii. Tuition will be paid directly to the school after the Scholarship Director has verified that all financial restrictions and regulations have been met.

iii. Deadline for all documentation from school will be 1 August of the current school year for which the funds were granted. Unclaimed funds will revert to the welfare fund.

iv. Scholarship recipients attending school full time can elect to have half their scholarship funds paid each semester or the full amount paid during the second semester.

v. Failure to submit documentation on time will result in forfeiture of scholarship. vi. If scholarship winner receives 80% tuition money from other scholarships, tuition assistance, GI Bill,

Post 9-11 GI Bill transfer or any other sources that do not require repayment, the scholarship winner will become ineligible for the scholarship and all funds will revert to the welfare fund.

2. WORKING FUND SCHOLARSHIP : SUSAN RENNINGER MEMBERS SCHOLARSHIP AWARD. (Awarded annually provided funds are available):

A. ELIGIBILITY FOR THE SUSAN RENNINGER MEMBER’S SCHOLARSHIP AWARDi. Applicants must have been a member of The Enlisted Spouses’ Club, Fort Meade, no less than one

year at time the application is due.ii. Applicants must be active volunteers of The Club and give an average of ten hours per month for

eight months (80 hours, total). Volunteer activities for The Club include; Business Meetings, Board Meetings, Thrift Shop Council Meetings, volunteering at the Thrift Shop, volunteering at fundraisers, and any planned activity for The Club such as the Family Fun Fair, CLEAN UP! Fort Meade and the Children’s Holiday Party. Time planning Club events counts as volunteer hours.

iii. Applicants must meet the fundraising requirement for ‘Good Standing’ as stated in the Constitution Article III –Membership, section 3 (b) (i) for 8 months.

iv. Applicant must have a minimum 3.0GPA. v. Exemptions can be made at the discretion of the Executive Board.

B. DUTIES CONCERNING THE SUSAN RENNINGER MEMBER’S SCHOLARSHIP:i. The Scholarship Director should present an outline of the Susan Renninger Members Scholarship

Award to the membership at a Business Meeting in the summer or fall.ii. Scholarship Committee shall consist of the Scholarship Director and one member of the ESC that does

not intend to apply for the scholarship.

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iii. If the Scholarship Director intends to apply for this scholarship, another member of the Executive Board that does not intend to apply shall act as committee chairperson. Herein where it states ‘Scholarship Director’ it encompasses the Scholarship Director or Executive Board member running this Scholarship Program.

iv. The scholarship committee shall meet in December or January to update the application.v. Application packages should be made available no later than the January Business Meeting and due

no later than the end of February. Applications must be turned into the Scholarship Director or the ESC PO Box no later than the established due date, no exceptions for late applications/documents will be made.

vi. The Scholarship Committee will review applications for completion and accuracy.vii. Judging will be done by a neutral party outside of The Club, who will be selected by the Scholarship

Committee and approved by the Executive Board. Care should be taken to select a leader in the Fort Meade community who is familiar with the operations of The Club.

viii. Scholarship winner will be based on quality of application and supporting documentation received. ix. The Scholarship Committee will call all applicants after the winner has been selected to inform them

of their application status. x. The Scholarship Director will present name of winner at March Board Meeting.

xi. Scholarship winner will be recognized at the Installation and Awards Ceremony in May.

C. APPLICANTS MUST SUBMIT:i. One page essay detailing their involvement in The Club for at least the previous 12 months.

ii. VMIS report verifying volunteer and fundraising hours for the previous 12 months.iii. Transcripts/grade report for previous or current year of education. Official documents not required. iv. A recent letter of recommendation from one other member of The Club. Letter must be from

someone who has been in the ESC for at least six months. No member of the Scholarship Committee can be a reference, or another applicant.

D. FINANCIAL RESTRICTIONS AND REGULATIONS: Restrictions to be included in the application package. Restrictions and regulations to be included in the letter sent out to students notifying them they have won.

i. The scholarship(s) may be used at any accredited college, university, business or vocational school for tuition only for one year, not to exceed the amount awarded.

ii. If scholarship winner receives more than 100% tuition money from other scholarships, tuition assistance, GI Bill, Post 9-11 GI Bill transfer or any other sources that do not require repayment, the scholarship winner will become ineligible for the scholarship and all funds will revert to the working fund.

iii. Tuition will be paid directly to the school or reimbursed to the recipient upon proof of enrollment or payment after the Scholarship Director has verified that all financial restrictions and regulations have been met.

iv. Member must claim scholarship no later than one year from when it is awarded or money will revert to The Club working fund.

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ARTICLE VII – AMENDMENTS

1. Any proposed amendments to the By-Laws shall first be approved by a majority vote of the Joint Board and shall then be read at a subsequent Business Meeting after which posted for 30 days.

2. All proposed changes will be recorded in the minutes that are e-mailed to members and will be posted on the Official ESC website.

3. After 30 days, a vote by the general membership will be taken. Once the By-Laws have been approved by the membership, they become official.

ARTICLE VIII – RULES OF ORDER

Robert’s Rules of Order, revised, shall govern in all cases to which they are acceptable and in which they are not inconsistent with the Constitution and By-Laws. The order of business for meetings of The Club shall be those contained in Robert’s Rules of Order, revised.

ARTICLE IX - ADOPTION OF BY-LAWS

In witness to the By-Laws above, we the members of the Enlisted Spouses’ Club of Fort George G. Meade, Maryland, hereby affix our signatures this day 21 July 2016.

________________________ __________________________President Secretary


March 2013

21 July 2016

18 August 2016

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STANDING RULES OF


ARTICLE I – MEMBERS

1. Volunteer Members are family members in same household who can log hours on VMIS under ‘volunteer member’, does not pay dues, cannot attend meetings, or hold office. Can only attend events when stipulated by the event Chairperson.

2. Discretionary MembersA. Discretionary membership may be extended to distinguished individuals who have been supportive and/or

involved in the Military Community. Acceptance is at the discretion of the Joint Board.B. Discretionary Membership may be granted to:

i. Person with previous service in the Fort Meade ESCii. Gold Star spouses

iii. Foreign enlisted military spouses (FVEY only, comprising of Australia, Canada, New Zealand, the United Kingdom and the United States)

C. The following criteria shall be met by any person requesting to be a Discretionary Member, and all documentation shall be submitted to the Parliamentarian:

i. Have full access to Fort George G. Meadeii. Discretionary Member Application (Appendix C)iii. Volunteer resume (limited to last five years and a one page document)

D. A roster of Discretionary Members shall be maintained by the Membership Director. It is to be updated and reviewed annually by the incoming Executive Board.

E. The number of discretionary memberships shall not exceed 20% of membership at time of acceptance.

ARTICLE II – SOCIAL EVENTS

1. The Annual Holiday Dinner will be held in the winter. All members in good standing at least three months prior to the event are eligible to receive one meal at the Holiday Dinner providing funds are available in the treasury. In addition, members must have volunteered at least three hours at the Thrift Shop during the three months prior. Exceptions may be made at the discretion of the Executive Board.

2. The Annual Installation and Awards Ceremony will be held after the May elections and before 1 June. All members in good standing at least three months prior to the event are eligible to receive one meal at the Installation and Awards Ceremony. In addition, members must have volunteered at least three hours at the Thrift Shop during the three months prior. Exceptions may be made at the discretion of the Executive Board.

3. Trips and other social events (excluding monthly fun nights) planned by The Club require disbursement of Club funds. All members in good standing at least three months prior to the event are eligible to receive paid-for trips and events providing funds are available in the treasury. In addition, members must have volunteered at least three hours at the Thrift Shop during the three months prior. Exceptions may be made at the discretion of the Executive Board.

4. All members are welcome to participate in any social event (i.e. trips, dinners). However, members not in good standing and guests may only attend social events at their own expense.

5. For social events that require an RSVP date, good standing status will be counted from the full three calendar months prior to the RSVP date.

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ARTICLE III – AMENDMENTS

1. Any proposed amendments to the Standing Rules shall first be approved by a majority vote of the Joint Board and shall then be read at a subsequent Business Meeting.

2. A majority vote of all Active Members present at the Business Meeting shall constitute a quorum and be sufficient to approve proposed amendments.

3. Standing Rules are in effect as soon as they are approved by the membership.

ARTICLE IV – ADOPTION OF STANDING RULES

The above Standing Rules were voted upon and adopted by a majority of the membership of the Enlisted Spouses’ Club, Fort George G. Meade, Maryland, on 21 July 2016 and supersede all previous Standing Rules of The Club.

________________________ __________________________President Secretary


February 2012

March 2013

July 2016

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WORKING DEFINITIONS FOR THE CONSTITUTION, BY-LAWS AND STANDING RULES

(APPENDIX A)

Active Members: See “The Enlisted Spouses’ Club” Constitution Article III (A).

Business Meeting: Monthly meeting attended by both the Joint Board and general membership where all Club business is discussed and voted on.

Committee Chairpersons: Committee Chairpersons are appointed by the Executive Board and consist of; Hospitality, Thrift Shop, Ways and Means, Welfare, Historian, Communications, Facilities and Volunteer Coordinator.

Executive Board/Officers: The Executive Board consists of the President, 1st Vice President, Scholarship Director, Treasurer, Secretary and Membership Director. These positions are filled via annual elections held in May. All Elected Officers along with the Parliamentarian make up the Executive Board.

General Membership: The general membership is comprised of all members of the Enlisted Spouses’ Club.

Joint Board: The Joint Board is comprised of the Executive Board, the Committee Chairpersons, Parliamentarian and Advisor.

Member in Good Standing: See Constitution, Article III, Subsection 3.

Parliamentary Inquiry: To ask the Chair a question about parliamentary procedure or if a certain motion is in order.

Point of Order: Raised by one who wishes to call attention to a violation of the rules.

Thrift Shop: Second hand clothing and small items shop on Fort George G. Meade run by The Enlisted Spouses’ Club.

VMIS: Volunteer Management Information System.

Welfare Fund: These funds are raised through the Post Thrift Shop and are donated back to the community.

Working Fund: These funds are raised through bake sales, gift wrapping, and other "fundraising events" and are for Club use on social events such as the Holiday Dinner and Club Trip.

Worthwhile Projects/Events: These projects and events are activities The Club participates in as funds allow. Some examples are:

National Night Out Military Mail USO Project Elf Wreaths Across America CLEAN UP! Fort Meade

Veteran’s Appreciation Lunch Grants to the Post schools Family Fun Fair Children’s Holiday Party

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TREASURER’S REPORT(APPENDIX B)

Enlisted Spouses' ClubMonthly Financial Report Ending date

Checking Account Balance as of date amount

Welfare: Month-End Balance $_________

Obligations: Outstanding checks (see Notes tab) amount from Notes Outstanding obligation amount 2016-2017 Approved budget (see tab for details) amount

Total Outstanding Obligations: $ -

Available Welfare Balance: $__________

Working: Month-End Balance income-expenses

Obligations:Outstanding checks (see Notes tab) from Notes 2016-2017 Approved budget (see tab for details) amount

Total Outstanding Obligations: $ -

Available Working Balance: $ _________

Prepared by ________, Treasurer

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APPLICATION FOR DISCRETIONARY MEMBERSHIP(APPENDIX C)

Full name:

Date of Birth:

Address:

Contact number:

Spouse name:

Military Affiliation: Dates of service:

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