The Erasmus Without Paper

Project

Third Annual Groningen

Declaration Network Meeting

7-9 April 2014Washington DC

Erasmus without paper

Context and problem area

• More and more HEI students in Europe now do part of their studies abroad as exchange students (study periods and placements)

• Erasmus+ is Europe’s new mobility programme 2014-2021, and is now going global

• Large amounts of student data need to be exchanged in the process

• Even though most of it is stored electronically, the exchange of data is still largely paper-based

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Erasmus without paper

Documents to be stamped and signed• Bilateral agreement• Application form• Nominations• Learning agreement and change form(s!)

including student data and course catalogue data

• Transcript of Records• Diploma supplements• Arrival/Departure certificates• Institutional key data

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Erasmus without paper

Student data repositories

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• Student Information Systems (SIS)• International (Exchange) Student Information

Systems (ISIS) (sometimes still Excel files!)• National student databases

Erasmus without paper

The solution?

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• Creating a network that will enable all the data repositories to communicate with each other

• Exchange data, not documents (e.g. scans)• Low cost, simple, reliable, secure; tamper-proof• In line with the Groningen declaration

Erasmus without paper

Types of partners to be involved in the project

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• Higher Education Institutes (HEI)• (Semi-)public (I)SIS consortia• Commercial (I)SIS vendors• European Higher Education Networks• Student Organisations• Groningen Declaration affiliated organisations

Erasmus without paper

Main aims

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• mobility scenarios• transport protocols• identity management (authentication and

authorization methods)• security issues• data models (with defined semantics),

document formats• mobility connectors• dissemination and exploitation

Erasmus without paper

Timing

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• First meeting: december 2012• 3 follow-up consortium meetings• Project proposal to be submitted on 30 April

2014 (KA2 – Strategic Partnerships - 2 years as of 1 September 2014)

• Follow-up project under KA3 Policy actions (preliminary call autumn 2014)

Erasmus without paper

Work Groups now starting to operate

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WG1 Management/Coordination work groupWG2 Mobility Scenarios/use casesWG3 Data Modelling and standardisationWG4 Design and Implementation of the networkWG5 Mobility module Connectors WG6 Quality AssuranceWG7 Dissemination and CommunicationWG8 Exploitation

Erasmus without paper

Official Partners

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P01 UNIVERSITA DEGLI STUDI DI ROMA LA SAPIENZA SapienzaP02 UNIVERSITEIT GENT UGentP03 Erasmus Student Network ESNP04 Grupo Compostela de Universidades GCUP05 Asociación Grupo Santander SGroupP06 UMEA UNIVERSITET UmeaP07 European University Foundation - Campus Europae CEP08 European Association of Erasmus Coordinators EAECP09 European Association for International Education EAIEP10 Simone Ravaioli KionP11 SOP Hilmbauer & Mauberger GmbH & Co KG SOPP12 UNIVERSITETET I OSLO OsloP13 SIGMA Gestion Universitaria AIE SIGMAP14 UNIWERSYTET WARSZAWSKI WarsawP15 RESEAU DES UNIVERSITES DES CAPITALES DE L'EUROPE UNICAP16 Framework Computer Consultants Limited DigitaryP17 QS unisolution GmbH MoveOnP18 National Student Clearinghouse NSCP19 UNIVERSIDAD DE MALAGA MalagaP20 UNIVERSIDADE DO PORTO PortoP21 University of Aveiro Aveiro

Erasmus without paper

Indirect partners

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• R3SG (Rome Student Systems and Standards Group)• Ladok (Sweden)• FS (Norway)• MUCI (Poland)• Terena • Eunis

Thank you for your attention!

Valère MeusGhent University, Belgium

Valere.meus@ugent.be

Project Partners