the evercheck process a paperless system for license verification and ongoing monitoring it only...
TRANSCRIPT
The EverCheck Process A paperless system for license verification and ongoing
monitoring It only applies to licenses that have an online primary
source board approved by The Joint Commission. Verification results are summarized daily and posted online
for system users to review At point of hire HR & Department still verifies the license New license number is entered by HR into the database
and data is transmitted to EverCheck weekly for new hires
EverCheck List of Licenses
EverCheck List of Licenses
EverCheck Process What happens to the licenses that are not listed here?
o We collected all licenses from our Recruitment Team and submitted to EverCheck for review -- i.e. CNA will be added, Radiology specific ones may not, because of the board complexity
Licenses are printed online prior to expiration & saved in the system – paper copies may be retrieved for printing during surveys
Historical data saved in system Departments will be set up as authorizers to see their
own reports Department authorizers will be notified by EverCheck
directly for pending license renewals
EverCheck Rollout PlanNursing Units
Date Action
Now – Oct 31 Use OneStaff data for testing
October 14 Create a list of missing RN license numbers
October 28 Do targeted mailing to RNs with missing license numbers
November 12, 2013 Create user profiles & begin system user training
December 1, 2013 Upload RN license numbers & launch system for UCLA Health
Ongoing System Training & Reports
Licenses without an online board must be verified by the Department – continue existing process
Certifications – continue existing process
EverCheck Rollout Plan Non-Nursing Units
Date Action
October 7- 31 Work with non-nursing departments to confirm license listing
November 1 – 30 Collect license numbers from department contacts for non-nursing departments
December 1, 2013 Create user profiles & train system users
December 1, 2013 Begin phasing in license uploads
Ongoing System Enhancements & Reporting
Licenses without an online board must be verified by the Department – continue existing process
Certifications – continue existing process
License Status Reports
License Status Email - Sample
Sample
Offboarding Process
Offboarding Process
Offboarding Process