The Evidence Folder and Evidence Summary Form

How to prepare your evidence for interview

CT1 recruitment

1

What is an evidence folder? • It is a vehicle to support your application.

• It contains evidence of the achievements detailed on your application form.

• It will be checked by a consultant at interview, so as to ensure the achievements declared in your application are valid; every achievement must be supported by a piece of evidence.

• It allows you to add any further (relevant) supporting information, that was not included in your application (eg qualifications gained since submission).

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…and what it isn’t…

• It is not your training portfolio (ePortfolio) – that is your private, personal training area – obviously, you can print out relevant elements

from it; but please do not print out all of it.

• It is not your Eligibility folder – the region requires your documents giving proof

of qualifications / right to work, etc. to be provided separately.

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What should it look like?

• An A4, ring-binder folder is the most frequently used format, though other formats are acceptable.

• Clearly-labelled dividers must be used to separate sections (see slide 5)

• It must be prefaced with an ‘Evidence Summary Form’ (see slides 6-7).

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Why does it need dividers?! • Imagine trying to find a

specific bit of evidence in a thick folder full of info…..

• Labelled dividers make it easier for recruiting staff to find your documents quickly – if they can’t find them you could lose marks!

• You should add one divider for each of the sections listed on the ‘Evidence Summary Form’ (see slides 6-7).

5

Evidence Summary Form – what is it?

• It prefaces the application form, and acts as a contents page.

• You must complete all candidate sections.

• You can also include evidence not included on your application form.

• Folders without this form may not be accepted! 6

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Where do I get the Evidence Summary Form? • Visit the ‘document library’ section in the toolbar at

the top of the CT1 website

• Locate and click the document icon in the library to download the form.

• It’s an MS Word (97-2003) document.

How is the form used? • Interviewers use it to confirm evidence is

commensurate with the application form, and to record any relevant comments.

• The interviewing region will keep the ESF as evidence of your achievements (so the evidence folder and its contents can be given back to you.)

Please note!

• If you forget to complete the form, it will cause the interviewers inconvenience, but will not necessarily make you unappointable.

• However – please do remember that self-organisation is one of the skills we are looking for.

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What if I forget to bring an Evidence Folder / Summary Form, or they are incomplete?

You may lose marks, or even be deemed ineligible!

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Other suggestions: - make the order of contents clear

In addition to the Evidence Summary Form, you may choose to include an index/table of contents to make finding things as easy as possible.

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Evidence of achievements Evidence of achievements can cover a broad variety of documentation – some examples are given in the next few slides.

However, please note the following:

– be concise - only include enough evidence to demonstrate achievements. It will help interviewers assess your achievements more efficiently

– patient-identifiable data must be redacted – you could be reported to your employing trust for failing to do so

– any documentation not in English must be translated if you wish to receive credit for it.

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Examples of evidence: - qualifications, additional achievements & training courses

• This will normally take the form of a certificate or diploma.

• An official headed letter confirming the achievement can also be used.

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- examinations

If you have passed an exam – tell us! • This includes parts of

the MRCP(UK), or any other relevant exam.

• Also include evidence of any upcoming exams (eg letter confirming arrangements.)

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- presentations

Slide hand-outs or shows from presentations you have made.

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- publications

Evidence may include articles in journals or other publications. • Highlight (literally –

both in the document and via discussion) your achievement and involvement.

• Be ready to explain why this is relevant to your application.

15

- teaching

Evidence may include: • feedback from

teaching • certificates from

formal teaching courses attended

• other relevant evidence.

16

- clinical audit & quality improvement

Evidence may include: • letter confirming details of the audit/QI

from the audit department, a supervisor, deanery, etc.

• print-out of the audit/QI presentation.

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- other evidence…

Formal on-the-job assessment methods can demonstrate competence & achievements. eg workplace-based assessments (WPBAs, SLEs).

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…other evidence…

Structured feedback methods, eg multi-source feedback (MSF, TAB) can demonstrate your progress and specific skills or achievements.

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…other evidence…

Add any other items which support your relevant activities. eg an original signed letter detailing your achievement from a supervisor or other staff member, on headed paper.

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After the interview • Remember to take your evidence folder with

you – it is yours!

• It will be useful for the future – you should continue to retain some key paper documents throughout your training career, in addition to an ePortfolio.

• Should you be interviewed for other posts in future, your folder’s contents will likely be reviewed there too.

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Key points to remember • You must take an evidence folder and

evidence summary form to interview. • Ensure all achievements are evidenced. • Well-organised and structured folders will

leave a more favourable impression. • Be ready to discuss any of your

achievements. • Ensure patient-identifiable data is redacted

from your evidence. 22