The Evolution and Innovation of University of Arizona Leadership Programs and OrgSync

Impact of a Four-Year Partnership

Corey Seemiller, PhDTina Wesanen-Neil, MSUniversity of Arizona Leadership Programs

Leadership Programs

• ATLAS Leadership Certificate Program• Arizona Blue Chip Program• National Collegiate Leadership Conference• Leadership Courses for Credit• Avenues• National Collegiate Leadership Association

ATLAS

Where We Were Where We ArePosted calendar on web (externally controlled) once a semester

Can update our calendar and website in real time

No registration option-who was coming? Can have students RSVP so we can make copies, plan room space, and cancel programs as necessary

Participants had to bring money at door or couldn’t participate

Participants pre-register and pay online before coming

Paper tracking of reflection forms Online reflection form

Self-paced leadership certificate program that lets students choose the workshops, events, self-reflection and timing so they build leadership skills on their schedule.

Event Planning and LeadershipLeadership and Wellness

Leadership Skills and ApplicationsPrinciples of Leadership

Organizational LeadershipService Leadership

Social Justice Leadership

Blue Chip

Where We Were Where We AreStudents have no personal record of attendance Use RSVP function to give students credit for attending

an event (co-curricular transcript)No registration option-who was coming? Can have students RSVP so we can make copies, plan

room space, and cancel programs as necessaryCan arrange ahead of an event for students to make up a missed event

Lots of emails to organize programs Use RSVP function with comments to finalize drivers, what to bring, food, etc.

All evaluations/reflections/tracking forms were all paper

Students can submit forms for attendance for events professional staff are not at

Students need professional staff to access listservs/contact info for other students

Students contact each other directly

All events planned/coordinated/advertised by professional staff

Students can create events-meetups, theme events, committee/team meetings, interphases, etc.

Student leader selection by paper Student leader selection online

Website was for internal and external use (confusing) Website is external use only (internal use is OrgSync)

4 year leadership development program that combines leadership courses and extracurricular activities to enhance leadership knowledge and skills.

NCLC

Where We Were Where We ArePlanning committee-lack of ability to track and monitor accountability

Use To Do Lists to enhance accountability

Lack of communication among planning committee Use polls, discussion boards, messages

Planning committee lacks record keeping-nothing institutionalized, one student has a copy and has to send it to another by request

Use files to keep meeting minutes, processes, maps, information

Workshop selection all on paper and selection done only by local individuals

Workshop selection online with reviewers from all over the country

In house registration with no control OrgSync registration

Website was static Website can be updated instantaneously with workshop changes and information updates

No videos or photos on website Videos, photos, etc. on website

Student-run annual 3-day conference that serves as the cornerstone of the leadership experience and training for hundreds of college students from across the nation.

Leadership Courses

Where We Were Where We AreReadings were in a paper course packet that students had to buy; some were uploaded to obsolete library system

Online under Files

Syllabi on paper Have access to electronic copies through Files

Have to update information each semester for each course (upload readings)

Information is always there; only update as needed

Instructors using D2L had sole access to course information (accountability challenging)

Course information tied to course and not instructor (can change out instructors at any point; give TAs access, give PCC students access)

Internship sign up, assignments, log sheets, and reflections all on paper (moved to D2L and had same issues as courses on D2L)

Interns use Forms for sign up, assignments, logging hours, and their reflection assignment. Supervisors log in and approve. NO PAPER! IN REAL TIME-NO DELAYS

Students did not keep track of assignment completion; hard for staff to document the submission time of assignments

Students have pdf record of all forms submitted; staff have time stamped record of submissions

40+ leadership courses are offered per year on topics such as leadership skills, group facilitation, event planning, and social justice. Courses are both lower and upper division and range from 1-3 units.

Avenues

Where We Were Where We AreL.I.T. student to call and verify every entry Auto verification for co-curricular transcript

No ePortfolio ePortfolio

Paper portfolio only in Blue Chip Information about paper portfolio as part of Avenues (do it with your L.I.T. and eportfolio)

No self reflection-just the L.I.T. Self reflection tools on website, and learning outcomes on L.I.T.

Students can access L.I.T. any time online but were encouraged to meet with a staff member to plan involvement

Students can plan involvement on their own with searchable options through website (uainvolvementmatch.com)

Staff time needed to advise students Students can access 24 hours a day on their own; no staff time necessary (self advising possible)

No opportunities to showcase “L.I.T.” pages, portfolio samples, etc.

Opportunity to display best practices and clear instructions for L.I.T., portfolio, and ePortfolios

Students can use online tools to explore their values, interests, and leadership competencies, find involvement opportunities that match these, and then create a leadership and involvement plan. Students can also record their leadership and involvement experiences on their own Leadership & Involvement Transcript, electronic portfolio, or paper portfolio.

NCLA

Where We Were Where We AreNo means to have an online association Use OrgSync to manage all NCLA functions

Could not offer virtual leadership opportunities Altered our thinking about using technology to offer services and programs (webinars, discussions, etc.)

Vision to have an online leadership journal but had no place for it

Will be launching an online leadership journal this year

No student involvement unless physically at UA Can have student advisory board from all over the country

The National Collegiate Leadership Association offers a low-cost way to connect to student leaders from across the nation into a professional association developed specifically for students who want to engage in leadership. NCLA provides webinars, online chats with community leaders, discussions, best practice sharing and more.

Impact of OrgSync on UA

• Streamlining of program administration/staffing

• Record keeping• Communication and transparency• Website authorship and administration• Empowerment of students • Alternative program delivery methods• Inclusion of students outside UA for planning

Lessons Learned

• OrgSync signup• Paper and online assessments• Pages to messaging• Moved from families to committees• Separate registration and billing forms for

events

OrgSync

Where They Were Where They AreTimesheet CCT

Public Forms Public Forms with Payment

PayPal Cybersource

Families Committees

Individual Interactions Bulk Interactions (messaging, deletions, etc.)

One Time Forms Replicate Forms

No Rich Text Editor in Forms, Messages, etc. Addition of Rich Text Editor