the fellowship application process linda parker aiitt research office 22 july 2008
TRANSCRIPT
The Fellowship Application Process
Linda Parker AIITT
Research Office
22 July 2008
Outline
•Strategy Research - faculties•Application Support
• InfoEd Proposal Development• development/FEC/price/approvals• fellowship applications - internal approval process• application submission • justification of resources
•Post award management•Timing
Strategy Research Managers - faculties
Faculty of Engineering• Jane Williams
www.imperial.ac.uk/engineering/
research
Faculty of Natural Sciences• Rebecca Wilson (acting)
www.imperial.ac.uk/naturalsciences/
research
Faculty of Medicine• Wendy Ewart
www.imperial.ac.uk/medicine/research
Tanaka Business School• Tim Venables
www.imperial.ac.uk/tanaka/research
FoM - Strategic Theme Leaders
Broad Strategic Themes
Endocrinology, Diabetes and Metabolic Diseases
Philippe Froguel
Respiratory Science Bill Cookson
Cardiovascular Science Michael Schneider
Infection Charles Bangham
Immunology and Inflammation Philip Ashton-Rickardt
Public and International Health Geoff Garnett
Focused Strategic Themes
Cancer Charles Coombes
Reproductive Science Stephen Franks
Neuroscience Lefkos Middleton
Cross-cutting Themes
Integrative Physiology and Pharmacology Julia Buckingham
Genetics and Genomics Medicine Tim Aitman
Imaging David Edwards
Health Technologies Charles Vincent
Application support
•Departmental / Divisional Administration (DA)•Research Services (RS)
• FoM» 3 teams based at St Mary's,
Hammersmith and South Kensington with responsibility for 8 medical divisions
• FoE and TBS» 1 team based at South Kensington with
responsibility for 10 departments and the Tanaka Business School
• FoNS» 1 team based at South Kensington with
responsibility for the 10 departments in the Faculty + Humanities and HoST
•Research Office• system support for application and
award systems
InfoEd Proposal Development
•Imperial’s grant application tool•all funders, all research applications
•Full Economic Costing (FEC)•concept of cost and price•www.imperial.ac.uk/researchservices/fecandgrants/fec
•Only tool for internal approval•Precedes submission to funder
Full Economic Cost v price
•FEC calculates the actual cost of all resources necessary to undertake that project
•All applications (including fellowships) must be costed using FEC methodology for all funders
•Price
• what the funder is willing to pay
• what the College is willing to accept
• can be = < or > than the FEC
• established in collaboration with DA and RS
Example – FEC budget
Example - price
Fellowship application – process and internal approval
Funders’ online application systems
Justification of resources
•One side of A4 required by• AHRC, BBSRC, EPSRC, ESRC, NERC
•Free text for MRC• ‘summary of resources’ page on EAA
•Not currently required separately by STFC• include in ‘case for support’
Must follow each funder’s requirements exactly
Post award management
•Fellow• comply with funder’s terms and conditions
•Department / Division Administrator• award and project administration
•Research Services• set up award, project and budget on Oracle Grants• account reconciliation• claims• closure
Clinical fellowships
On receipt of the award (eg Wellcome Trust, MRC, BHF) the fellow must have:
• an honorary contract with local NHS Trust (to enable work with NHS patients and facilities)
• a contract with Imperial College
Timing
•It’s never too early to start!• alert department / division • Research Services
•Keep RS in the loop• terms and conditions• checking• approval
Minimum five working days before the funder’s deadline
Finally . . . .
•Allow enough time•Remember there may be funder restrictions on the number of applications from any single institution•InfoEd Proposal Development
• training - www.imperial.ac.uk/staffdevelopment/workshops/prof_dev/infoed_2
• development• cost / price• approval
•Follow FEC rules•Involve your DA and RS
