The GEO Secretariat

Progress Report to GEO-2

November 2003

Helen M. WoodSecretariat Director

Post GEO-1 ACTIONS

1. Identify subgroup representatives by August 21, 2003.

2. Identify Secretariat representatives by August 21, 2003.

3. Secretariat to issue draft terms of reference for each subgroup to GEO members and participants by September 5, 2003.

4. Secretariat begins planning for GEO-2 by September 5, 2003.

5. Members provide response on draft terms of reference by September 19, 2003.

6. Secretariat provides annotated draft Framework outline, including Subgroup assignments, to GEO members and participants by September 19, 2003.

.

Post GEO-1 ACTIONS

7. Subgroups begin work no later than October 1, 2003.

8. Secretariat completes draft introduction and purpose sections of Framework by October 31, 2003.

9. Draft chapters due to Secretariat from Subgroups by October 31, 2003.

10. Secretariat to compile and distribute to members and participants the chapters for first draft framework document by November 14, 2003.

11. GEO-2 meeting 28-29 November 2003, Italy.

12. Secretariat prepares website and draft briefing package on GEO by October 14, 2003.

Structure

GEO US, EC, Japan, South Africa (Co-Chairs)

GEO Secretariat

(US providingAdministrativeSecretariat, with supportfrom other

countries and international

organizations)

Capacity Building Subgroup

Architecture Subgroup

Data Utilization Subgroup

International Cooperation Subgroup

User Requirements and Outreach Subgroup

Secretariat Membership

– EC*– Japan*– South Africa*– United States*– Canada– CEOS– ESA

*indicates representatives of GEO co-chairs

– EUMETSAT– France– GOOS– IGOS– IOC– Italy– WMO

Secretariat Mandate

GEO Secretariat

SecretariatMeeting

Coordination

Provide for GEOSubgroupTechnicalexpertise

ActionTracking amongGEO &

Subgroups

GEOWebsite

CommunicationsFor GEO & Subgroups

DocumentDistributionFor GEO & Subgroups

Organize and Support

GEO Meetings

Support to GEO Co-Chairs

Secretariat Mechanisms

GEO Secretariat

Subgroup Co-ChairsCoordination

Meetings(Bi-weekly Telecons)

SecretariatLiaisons

List Serves

WebsiteSecretariatBi-weekly

Teleconferences

GEOSECOffice

Briefing

Past Meetings

Secretariat11 September 200324 September 20033 October 200323 October 20035 November 200327 November 2003

SG Co-Chairs & Secretariat 26 September 2003

16 October 2003

29 October 2003

12 November 2003

27 November 2003

Secretariat Major Actions

DRAFT CHAPTER APPROACH

GEO SubgroupsAnd

Secretariat

Develop Subgroup Terms of

Reference

Draft AnnotatedFramework

Outline

Plan GEO -2

Compile Draft

Framework Document

3 AUG to 5 OCT 5 OCT to 31 OCT 31 OCT to 14 NOV

Subgroup Formatio

n

Lessons Learned & Expectations

• Ensure greater participation, communication, coordination and management within Subgroups

• Improve mechanisms for inter-Subgroup linkages

• Assist GEO in improving outreach to potential members

• Tailor GEO messages for multiple audiences

Proposed Future Meetings

Secretariat10 December 2003

7 January 2004

21 January 2004

4 February 2004

18 February 2004

SG Co-Chairs & Secretariat17 December 2003

14 January 2004

28 January 2004

11 February 2004

South Africa Meetings - February 24-27, 2004

Tokyo Meetings – April 21-25, 2004

A S O N D J F M A M J J A S O N D J

Earth Observation Summit-I July 31United States

2003 2004 2005

Initial GEO Meeting—August 1-2

= Document Milestones

= GEO Secretariat Meetings

= GEO Meetings planned

= GEO Meetings notional

= Significant Events

Complete Framework Document

Complete10-Year Implementation Plan

EO Summit II - Japan

Earth Observation Summit IIIEurope

GEO-2 Italy November 28-29

G - 8

South AfricaFebruary 23-

25

Draft Calendar

The GEO Secretariat

Progress Report to GEO-2

November 2003

Helen M. WoodSecretariat Director