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7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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The Goldilocks Principle and
the Project Manager:
Rightsizing Project
Management Methodology
7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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Agenda
1. Introduction
2. University of Chicago
3. University of Wisconsin: Milwaukee
4. Conclusions
5. Questions and Answers
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Introduction
The
Answer
A List of Every
Template We
Think You Need
Analyze
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Introduction
The
Answer
A List of Every
Template We
Think You Need
Analyze
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University of Chicago Presenters
Arin Komins
Senior Project Manager/Solutions Architect
IT Services
University of Chicago
Kate Abele
Strategic Planning, Governance and Project
Management IT Services
University of Chicago
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University of Chicago: About UsCrescat scientia; vita excolatur
# of Students: 14,954
o 9,820 grad
o 5,134 undergrad
# of Staff: 14,772
# of Faculty: 2,168
School Breakdown:
o 6 graduate professional schools
o 4 graduate divisions
o 49 undergrad majors
For more information: http://www.uchicago.edu/
7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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UW-Milwaukee Presenters
Bobby Jo Morse
Senior Project Manager/Business Analyst
University Information Technology ServicesUniversity of Wisconsin-Milwaukee
Ericka Mendez
IT Project Manager
University Information Technology ServicesUniversity of Wisconsin-Milwaukee
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• 14 schools and colleges
• 181 degree programs offered:• 93 bachelor’s programs
• 56 masters
• 32 doctoral
• 2012-2013 enrollment: 29,145
• 24,199 U/G• 4,946 G
About UW-Milwaukee
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University of Chicago
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What has gone before…
2008
2009
2010
2011
2013
Mini PMO,
Heavy
Methodology
World Economic
Crash
The ExternalIT review
Crash hitsUniversity, New
CITO, PMO
expanded, Heavy
Methodology
revised
Methodology
split: Light(“PM101”) and
Heavy
PMO Split,Methodology still
split, being revised
7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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Methodology: The Perception
Do any of these sound familiar?
It’s just more paperwork that no one will read.
Specifications are meaningless, we don’t
implement that way!
Templates don’t make sense for our needs.
No one willing to commit to signoffs.Too confusing to use!
MethodologyActual Work
7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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Methodology
The Professional PM View
It has everything I need.
I can pick and choose appropriate templates to
pre-seed for my staff.
I can train my staff using the built PowerPoint
documents.I can ensure accountability.
I can minimize risk.
The Ad-Hoc PM view
I have no idea where to startWhy do I need to do all this paperwork?
This isn’t relevant at all!
Why do I need a signoff; my customer trusts me.
Phase gates? Who can judge my work?
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Methodology: So Why Have It?
Quality
Scope
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Methodology: Rightsizing
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Methodology: Stuff to Consider
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Methodology: Dimensions of Risk
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Methodology: Dimensions of Risk
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Methodology: Rethink
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Methodology: Rethink
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Methodology: Flex the Waterfall
Discovery Plan &
AnalyzeDesign Build
Test &Final Prep
Deliver &Stabilize
Manage
Phase Gate Review
Not every project has a
high enough risk to require
go/no-go phase gates.
Make a call for your
project. Gates or reviews?
Be flexible with phases. It
can be ok to add rapid
prototyping and multiple
sprints and/or iterations.
Just be consistent, and go
with what works for your
project
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…and what comes next?
2013
2014
2015-?
Methodology stillsplit, PMO split
Right-sizedmethodology
Continuous
improvement
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Lessons Learned – UChicago
Know your audience and understand your culture.Process – not documents
Focus on what people actually do, which affects ….
The way we work, which will…Change the organization from the ground up.
How do we do this?...
Constant feedback loop: listen, pilot, revise, listen(lather, rinse, repeat)
7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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UW-Milwaukee:
Finding the Porridge That
Pleases the People
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This Porridge is Too Hot!
Image source: http://jility.wordpress.com/
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This Porridge is Too Cold!
Image source: http://jility.wordpress.com/
7/27/2019 The Goldilocks Principle and the Project Manager: Rightsizing Project Management Methodology (176593087)
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Finding the Just Right Porridge
Image source: http://jility.wordpress.com/
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Getting the Porridge to the People
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Build up your Project Management:
C ultureL everage your influencers
A ssess current methods in place
N eeds time
Image source: http://www.theanimationblog.com/2008/11/25/unstable-fables-goldilocks-and-the-3-bears/
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Group Discussion
Your organization
Does your organization have a project methodology?
If yes, what factors did you consider when choosing?
If no, what factors would you consider most important in
choosing a methodology?
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Keeping the Porridge Flowing
Image source: http://endrino.pntic.mec.es/hotp0059/isabel_iglesias/goldil.htm
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Final Thoughts
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Conclusions
We all need a bed to sleep on.
The bed that’s “just right” for us, may not be “just right”
for you; only you can say what is “just right” for your
environment and for your project.
Scale up or scale down as needed.
All projects are not the same, don’t try to force
them into the same mold.
Culture trumps everything
Don’t build a mansion when a doghouse will do.
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Conclusions
If you don’t succeed at first, keep trying! It’s all about
refinement and continual improvement.
Don’t be like the 3 bears!
Share and learn from others
Come to our “Birds of a Feather”
session at 12:30 in Room 205B
Talk about the tools to scale and other
processes and techniques in use at our
organizations.
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Questions?
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