the good guys purchase order implementation guide

Message Implementation

Guideline (MIG)

The Good Guys

Purchase Order

Implementation Guide

Audience: The Good Guys Suppliers

Version: 1.5

Status: Final

Issue Date: 12-Oct-2011

Written by: Sudhir Rajai

Solution Architect

eVision Pty Ltd

© eVision Pty Ltd 2012- Commercial In Confidence 2

The Good Guys – Purchase Order Implementation Guide

CONTENTS

DOCUMENT PROPERTIES .................................................................................................................... 3

Copyright ....................................................................................................................................... 3

Change History .............................................................................................................................. 3

PURCHASE ORDER BUSINESS RULES .................................................................................................... 4

SEGMENT HIERARCHY ......................................................................................................................... 5

Header Section .............................................................................................................................. 5

Detail Section................................................................................................................................. 5

Summary Section ........................................................................................................................... 5

SEGMENT DEFINITIONS ....................................................................................................................... 6

EXAMPLES ........................................................................................................................................ 27

Clarification ................................................................................................................................. 27

Samples ....................................................................................................................................... 28

TRANSMISSION ................................................................................................................................. 31

CONTACT DETAILS ............................................................................................................................ 32

eVision - MessageXchange ........................................................................................................... 32

The Good Guys ............................................................................................................................ 32



DOCUMENT PROPERTIES

Copyright

This document is the property of:

Evision Pty Ltd. Level 3, 488 Bourke Street, Melbourne Vic 3000 www.eVision.com.au

This Message Implementation Guide has been created for The Good Guys.

Unauthorized access, copying, replication and usage for a purpose other than for which this is intended is

prohibited by Copyright Laws.

The holder is responsible for incorporating revisions into his copy of the document and keeping the

contents up-to-date.

Change History

Version Date Updated by Nature of Amendment

1.5 12-Oct-2011 Sudhir Rajai Separated Message Envelope, Purchase Order and Purchase Order Response MIGs



PURCHASE ORDER BUSINESS RULES

The Good Guys will be sending the Purchase orders to their suppliers.

Upon receipt of these orders, suppliers are required to send back a CONTRL message.

Suppliers are required to send Purchase order responses regardless of whether there are any issues

with the order or not. Issues will often include:

Item quantity ordered

Item price

Delivery date



SEGMENT HIERARCHY

Header Section

Position Group / Segment Usage Max. Use

0010 UNH - Message header M 1

0020 BGM - Beginning of message M 1

0030 DTM - Date/time/period M 35

0070 FTX - Free text C 99

0080 Segment Group 1 C 10

0090 RFF - Reference M 1


0120 NAD - Name and address M 1


0220 CTA - Contact information M 1

0230 COM - Communication contact C 5


0290 CUX - Currencies M 1


0330 PAT - Payment terms basis M 1

Detail Section


0930 Segment group 25 C 200000

0940 LIN - Line item M 1

0950 PIA - Additional product id C 25

0980 QTY - Quantity C 10


1190 PRI - Price details M 1


1250 RFF - Reference M 1


1410 LOC - Place/location identification M 1

1420 QTY - Quantity C 1

1430 DTM - Date/time/period C 5

Summary Section


2090 UNS - Section control M 1

2100 MOA - Monetary amount C 12

2110 CNT - Control total C 10

2160 UNT - Message trailer M 1



SEGMENT DEFINITIONS

Segment: BGM - Beginning of message

Purpose: To start, identify and specify an interchange.

Example: BGM+220+20023530+9'

Position Segment Usage Representation

010 C002 DOCUMENT/MESSAGE NAME C

1001

Document/message name, coded 220 - Order

C an..3

020 1004 Document/message number C an..35

030 1225 Message function, coded 9 – Original 7 - Duplicate

C an..3



Segment: DTM - Date/time/period

Purpose: To specify date, and/or time, or period.

Example: DTM+137:20111012:102' DTM+2:20111019:102'


010 C507 DATE/TIME/PERIOD M

2005

Date/time/period qualifier

137 - Order date

2 – Requested delivery date

M an..3

2380 Date/time/period C an..35

2379

Date/time/period format qualifier

102 - CCYYMMDD C an..3



Segment: FTX - Free text

Purpose: To provide free form or coded text information.

Example: FTX+PUR+++QUOTE CT7809560 DIRECT DEL FRIDAY 07/10/11 TEL 53363788 NO INVOICE WI:TH GOODS'


010 4451 Text subject qualifier

PUR - Purchasing information M an..3

020 4453 Text function, coded C an..3

030 C107 TEXT REFERENCE C

4441 Free text, coded M an..3

040 C108 TEXT LITERAL C

4440 Free text M an..70

4440 Free text C an..70






Segment: RFF - Reference

Purpose: To specify a reference. Contains The Good Guys Group Number. Used to identify collated orders.

Example: RFF+BO:ALO2465'


010 C506 REFERENCE M

1153

Reference qualifier

BO - Blanket order number M an..3

1154 Reference number C an..35



Segment: NAD - Name and address

Purpose: To specify the name/address and their related function.

Example:

NAD+BY+9377779129296::9' NAD+SU+9377778616193::9' NAD+ST+9330833000139::9' NAD+UD+++KITSET KITCHENS+KITSET KITCHENS 822 LA TROBE STRE:LABEL BOX BAPP2798+BALLARAT+VIC+3350+AU'


010 3035

Party qualifier

BY – Buyer

SU – Supplier

ST - Ship to

UD - Ultimate customer

M an..3

020 C082 PARTY IDENTIFICATION DETAILS C

3039 Party id. identification M an..35

1131 Code list qualifier C an..3

3055

Code list responsible agency, coded

9 - EAN (International Article Numbering association) C an..3

030 C058 NAME AND ADDRESS C

040 C080 PARTY NAME C

3036 Party name M an..35

3036 Party name C an..35




050 C059 STREET C

3042 Street and number/p.o. box M an..35



3042 Street and number/p.o. box C an..35

3042 Street and number/p.o. box C an..35

060 3164 City name C an..35

070 3229 Country sub-entity identification C an..9

080 3251 Postcode identification C an..9

090 3207 Country, coded C an..3

Notes:

1. In case of direct to customer delivery, segment NAD+UD will be sent in addition to NAD+BY, NAD+ST and

NAD+SU.



Segment: CTA - Contact information

Purpose: To identify a person or a department to whom communication should be directed.

Example: CTA+GR+:KITSET KITCHENS'


010 3139 Contact function, coded

GR - Goods receiving contact C an..3

020 C056 DEPARTMENT OR EMPLOYEE DETAILS C

3413 Department or employee identification C an..17

3412 Department or employee C an..35



Segment: COM - Communication contact

Purpose: To identify a communication number of a department or a person to whom communication should be directed.

Example: COM+53363788:TE'


010 C076 COMMUNICATION CONTACT M

3148 Communication number M an..512

3155

Communication channel qualifier

TE - Telephone number

FX - Fax number

M an..3



Segment: CUX - Currencies

Purpose: To specify currencies used in the transaction and relevant details for the rate of exchange.

Example: CUX+2:AUD:9'


010 C504 CURRENCY DETAILS C

6347

Currency details qualifier

2 - Reference currency M an..3

6345 Currency, coded C an..3

6343

Currency qualifier

9 - Order currency C an..3



Segment: PAT - Payment terms basis

Purpose: To specify the payment terms basis.

Example: PAT+7+6:::0' PAT+7+6:::STANDARD TERMS'


010 4279 Payment terms type qualifier

7 - Extended M an..3

020 C110 PAYMENT TERMS C

4277

Terms of payment identification

6 - No drafts M an..17


3055 Code list responsible agency, coded C an..3

4276 Terms of payment C an..35

4276 Terms of payment C an..35



Segment: LIN - Line item

Purpose: To identify a line item and configuration.

Example: LIN+1++9316561030150:EN'


010 1082 Line item number C n..6

020 1229 Action request/notification, coded C an..3

030 C212 ITEM NUMBER IDENTIFICATION C

7140 Item number C an..35

7143

Item number type, coded

EN - International Article Numbering Association (EAN) C an..3



Segment: PIA - Additional product id

Purpose: To specify additional item identification codes.

Example: PIA+1+WRF900CS:IN'


010 4347 Product id. function qualifier

1 - Additional identification M an..3

020 C212 ITEM NUMBER IDENTIFICATION M

7140 Item number C an..35

7143

Item number type, coded

IN - Buyer's item number C an..3



Segment: QTY - Quantity

Purpose: To specify a pertinent quantity.

Example: QTY+21:1:EA'


010 C186 QUANTITY DETAILS M

6063

Quantity qualifier

21 - Ordered quantity M an..3

6060 Quantity M n..15

6411 Measure unit qualifier C an..3



Segment: PRI - Price details

Purpose: To specify price information.

Example: PRI+AAA:420.00::INV'


010 C509 PRICE INFORMATION C

5125

Price qualifier

AAA - Wholesale Price Excluding GST M an..3

5118 Price C n..15

5375 Price type, coded C an..3

5387

Price type qualifier

INV - Invoice price C an..3



Segment: RFF - Reference

Purpose: To specify a reference. Contains The Good Guys department information. Used for Promotional Over-ride Code.

Example: RFF+PD:CT7809560'


010 C506 REFERENCE M

1153

Reference qualifier

PD - Promotion deal number M an..3

1154 Reference number C an..35



Segment: LOC - Place/location identification

Purpose: To identify a place of delivery.

Example: LOC+7+9330833000139::9'


010 3227 Place/location qualifier

7 - Place of delivery M an..3

020 C517 LOCATION IDENTIFICATION C

3225 Place/location identification C an..25


3055

Code list responsible agency, coded

9 - EAN (International Article Numbering association) C an..3



Segment: QTY - Quantity

Purpose: To specify a pertinent quantity.

Example: QTY+11:1:EA'


010 C186 QUANTITY DETAILS M

6063

Quantity qualifier

11 - Split quantity M an..3

6060 Quantity M n..15

6411 Measure unit qualifier C an..3



Segment: DTM - Date/time/period

Purpose: To specify date, and/or time, or period.

Example: DTM+2:20111007:102'


010 C507 DATE/TIME/PERIOD M

2005

Date/time/period qualifier

2 - Requested delivery date/time M an..3

2380 Date/time/period C an..35

2379

Date/time/period format qualifier

102 - CCYYMMDD C an..3



Segment: UNS - Section control

Purpose: To separate header, detail and summary sections of a message.

Example: UNS+S'


010 0081 Section identification

S - Detail/summary section separation M a1



Segment: MOA - Monetary amount

Purpose: To specify a monetary amount.

Example: MOA+86:420.01'


010 C516 MONETARY AMOUNT M

5025

Monetary amount type qualifier

86 - Message total monetary amount M an..3

5004 Monetary amount C n..18



Segment: CNT - Control total

Purpose: To provide control total.

Example: CNT+2:2'


010 C270 CONTROL M

6069

Control qualifier

2 - Number of line items in message M an..3

6066 Control value M n..18



EXAMPLES

Clarification

The Good Guys use GLN (Global Location Number) issued by GS1 as the party and location identifier

in NAD and LOC segments.

In case of direct to customer delivery, NAD+UD will be sent in addition to NAD+BY, NAD+SU and

NAD+ST. The real physical delivery should be sent to NAD+UD.

The currency code in CUX can have either AUD or NZD as currency.

Currently The Good Guys’ orders are issued for a particular store or ultimate customer only. Hence,

LOC-QTY at line level can be omitted at supplier end.

Price amounts at all levels are excluding GST.

EA and MTR are used as unit of measurements.



Samples

STORE DELIVERY

UNA:+.? '

UNB+UNOA:3+9377779129296:ZZ+9377778058474:ZZ+111012:0451+25695976'

UNH+0023530+ORDERS:D:96A:UN:EAN008'

BGM+220+20023530+9'

DTM+137:20111012:102'

DTM+2:20111019:102'

RFF+BO:TGGSCAC'

NAD+BY+9377779129296::9'

NAD+SU+9377778058474::9'

NAD+ST+9330833000054::92'

CUX+2:AUD:9'

PAT+7+6:::STANDARD TERMS'

LIN+1++9324008009928:EN'

PIA+1+EC1018:IN'

QTY+21:2:EA'

PRI+AAA:59.00::INV'

LOC+7+9330833000054::9'

QTY+11:2:EA'

DTM+2:20111019:102'

UNS+S'

MOA+86:118.00'

CNT+2:1'

UNT+21+0023530'

UNZ+1+25695976'



DIRECT TO CUSTOMER DELIVERY

UNA:+.? '

UNB+UNOA:3+9377779129296:ZZ+9377778616193:ZZZ+111006:0000+25438770'

UNH+0019354+ORDERS:D:96A:UN:EAN008'

BGM+220+20019354+9'

DTM+137:20111006:102'

DTM+2:20111007:102'

FTX+PUR+++QUOTE CT7809560 DIRECT DEL FRIDAY 07/10/11 TEL 53363788 NO INVOICE WI:TH GOODS'

RFF+BO:DIR KITSET'

NAD+BY+9377779129296::9'

NAD+SU+9377778616193::9'

NAD+ST+9330833000139::92'

NAD+UD+++KITSET KITCHENS+KITSET KITCHENS 822 LA TROBE STRE:LABEL BOX BAPP2798+BALLARAT+VIC+3350+AU'

CTA+GR+:KITSET KITCHENS'

COM+53363788:TE'

CUX+2:AUD:9'

PAT+7+6:::STANDARD TERMS'

LIN+1++9316561030150:EN'

PIA+1+WRF900CS:IN'

QTY+21:1:EA'



PRI+AAA:420.00::INV'

RFF+PD:CT7809560'

LOC+7+9330833000139::9'

QTY+11:1:EA'

DTM+2:20111007:102'

LIN+2++:EN'

PIA+1+ACS:IN'

QTY+21:1:EA'

PRI+AAA:.01::INV'

RFF+PD:CT7809560'

LOC+7+9330833000139::9'

QTY+11:1:EA'

DTM+2:20111007:102'

UNS+S'

MOA+86:420.01'

CNT+2:2'

UNT+34+0019354'

UNZ+1+25438770'



TRANSMISSION The transmission type defines the protocol or method used to receive or send the message. The

messagexchange.com provides number of types of transmission. Please arrange your preferred type of

transmission with the MessageXchange Support & Activation team.



CONTACT DETAILS

eVision - MessageXchange

3/488 Bourke Street

Melbourne, VIC

Australia, 3000

P: +613 8622 0200

E: [email protected]

Technical support

P: 1300769414

E: [email protected]

The Good Guys

Toni Green B2B Project Leader The Good Guys Phone: +61 3 9330 6540 E-mail: [email protected]

mailto:[email protected]

the good guys purchase order implementation guide

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