HRTPO Citizen Transportation Advisory Committee – October 9, 2014

AGENDA ITEM #11: FOR YOUR INFORMATION A. 2015 CTAC MEETING SCHEDULE

The Citizen Transportation Advisory Committee (CTAC) meetings for 2015 will be held quarterly, at 12:00 p.m. on the second Thursday of January, April, July, and October in the Regional Building Board Room, 723 Woodlake Drive, Chesapeake, VA. Specific CTAC meeting dates for 2015 are as follows:

• January 8, 2015 • April 9, 2015 • July 9, 2015 • October 8, 2015

B. HRTAC WEBSITE

The Hampton Roads Transportation Accountability Commission (HRTAC) went into effect on July 1, 2014, and is responsible for managing the use of the Hampton Roads Transportation Fund (HRTF) revenues on transportation projects in the region. An HRTAC website has been established, whereby members of the public and others can access HRTAC meeting agendas, legislation, bylaws, and membership information for the Commission and associated Committees. Please visit the HRTAC website at http://www.hrtac.org

C. HRTPO STAFF COMMENTS ON PPTA MANUAL 2014 UPDATE

The Virginia Office of Public-Private Partnerships (P3) is working on an update of the Public-Private Transportation Act (PPTA) Manual. To assist with the update, the P3 Office requested comments on the current 2012 PPTA Manual. HRTPO staff reviewed the 2012 Manual and provided comments. Attached is a message of appreciation from the P3 Office to HRPTO staff for its comments. The attachment includes the comments submitted by HRTPO staff. Attachement 11-C

D. HAMPTON ROADS PUBLIC TRANSPORTATION ALLIANCE RESOLUTION Attached is a resolution by the Hampton Roads Public Transportation Alliance (HRPTA) urging Congress to take prompt action in passing a long-term surface transportation authorization bill and increasing public transportation funding levels to meet rising demand. Attachment 11-D

HRTPO Citizen Transportation Advisory Committee – October 9, 2014

E. FY 2012 – 2015 TIP QUARTERLY SNAPSHOT The HRTPO staff updates phase cost estimates, expenditure, and schedule information on Transportation Improvement Program (TIP) projects on a quarterly basis. In addition, staff identifies CMAQ and RSTP projects for which the data indicate progress has stalled. Attachement 11-E

F. VIRGINIA TIGER 2014 GRANTS

Attached is a September 9, 2014 press release from the office of U.S. Senator Mark Warner announcing Virginia’s receipt of $39.9 million from the highly competitive Transportation Investment Generating Economic Recovery (TIGER) grant program, which will award $600 million nationwide in 2014. The two Virginia projects that received TIGER grants are:

• A Virginia Port Authority project to create a new Intermodal Gate Complex at Norfolk International Terminals. The project will tie into the planned I-564 Intermodal Connector.

o Total Cost: $31 million o TIGER Grant: $15 million

• The Broad Street Bus Rapid Transit system project in Richmond o Total Cost: $53.8 million o TIGER Grant: $24.9 million

Attachment 11-F

G. HRTPO BOARD MEETING

The Hampton Roads Transportation Planning Organization (HRTPO) Board will meet on Thursday, October 16, 2014 in the Regional Building Board Room. The meeting will begin at 10:30 a.m. CTAC members will receive an email highlighting opportunities for public comment on agenda items for the October 16th meeting along with their Board agenda packet.

August 26, 2014  Ms. Camelia Ravanbakht‐   Thank you very much for taking time from your busy schedule in Hampton Roads to offer comments and suggestions on the 2012 PPTA Manual.     We very much appreciate the substantive comments you’ve offered at various locations throughout the document.   These will  prove  exceptionally  helpful  as we  update  the  2014  PPTA Manual  to  enhance transparency, increase competitiveness, enhance public engagement and understanding, better address the risks identified who is responsible for managing them.   Thank you, as always for your assistance and support with our efforts.   Jackie Cromwell   

Jacqueline H. Cromwell | Communications & New Business Development  O 804‐786‐7209 | C 540‐872‐6411     Virginia Office of Public‐Private Partnerships 600 E. Main Street, Suite 2120 Richmond, Virginia 23219 www.P3virginia.org  

Attachment 11-C

HRTPOSTAFFREVIEWOFTHEVIRGINIAPPTAIMPLEMENTATIONMANUALANDGUIDELINES–UPDATETO2012EDITION

HamptonRoadsPlanningDistrictCommission

723WoodlakeDrive,ChesapeakeVA,23325

August18,2014

Attachment 11-C

REVIEWOF:VIRGINIAPPTAIMPLEMENTATIONMANUALANDGUIDELINES(MAY21,2012)

COMMENTS:Therehasbeenaserious lackof transparencyassociatedwith the implementationof theVirginiaPPTA. Twoexamplesof this issueare theMidtownTunnel/DowntownTunnel/MLKFreewayExtensionprojectandtheU.S.Route460Relocatedproject.Withregardtothefirstproject,citizensandsomeelectedofficialsfromHamptonRoadsstatedtheywereunawareof the financialparticulars (toll ratesandescalation,high returnon investmentrate for theprivatepartner, etc.) associatedwith theprojectuntil after the contractwasawarded and that information was published in the media. With regard to the secondproject, theCommonwealthTransportationBoard(CTB)hassaid itapproved theprojectdespitehavingverylittleinformationontheparticularsoftheproject.The following comments are offered in the interest of clarifying portions of the PPTAImplementation Manual and Guidelines and strengthening the transparency of the P3process:1.7: Public Participation in Transportation Planning and Project DevelopmentProcessThissectionneedsmoredetailsontheopportunitiesforpublicinvolvementandcommentspecific to the PPTA Framework. The information in the table on page 11 needs to beexpandedtoclearlydescribewhatisbeingreferredtointherighthandcolumn.There should be an explicit opportunity for the public to review and comment on thedetailsoftheproposalspriortotheselectionofthepreferredproposer. Thereshouldbeanexplicitopportunityforthepublictoreviewandcommentonthedetails(tollrates,rateofreturntotheprivateentity,risktobeundertakenbypublicandprivateentities,etc.)ofthepreferreddealpriortoexecutionofthedeal.Informationontheproposeddealsmustbe presented in an easy to understand fashion. Additionally, the state should provideexplicitguidancetoitspartneragencieswithregardstothestate’srequirementsforpublicinvolvementregardingVirginia’sPPTA.ThereisnomentioninthisdocumentthatisspecifictoEnvironmentalJusticeandTitleVIor Limited English Proficiency in the Public Involvement Process within the PPTAFramework.Themethodsoutlinedinthissectionspeakmoretoinformingthepublicthanengagingthepublicorsolicitingpublicinputandinvolvement.On page 11 of this section, in the Key ProjectMilestone Table, there is no mention ofnotifyingthepublicinsteps3‐6.Thisindicatesnoaccountabilitytothepublic.

Attachment 11-C

2.1:OrganizationalStructureRecommend“VirginiaAgencyofTransportation”inthesecondsentencebereplacedwith“theCommonwealth’stransportationagencies”forclarity,sincethecurrentwordingmakesitsoundlikethereisasingleagencyknownastheVirginiaAgencyofTransportation.2.2:OTPDirectorUnderContractManagementitstates:

The third key function of the OTP3 is contractmanagement.Agreement isexecuted and financial close has occurred, the OTP3 will assist with contractmanagement and serve as a resource for the District or Agency for anycommercial issues that may arise during the construction and/or operationsand maintenance phases of the project. The OTP3’s role also includes certaincontract compliance responsibilities such as reviewing the periodic updates tothe financial model, evaluating revenue sharing provisions, monitoringrefinancingactivities,reviewingtheauditedfinancialstatementsfortheprojectandotheractivitiesasdefinedintheapplicableComprehensiveAgreement.

There is nomention of compliancewith Federal Regulations regarding the assurance ofDBE/SWAMorTitleVI.3.1:SolicitedProjectsInthetableonpage17,recommendreplacingthedefinitionsfortheSTIPandLRTPwiththedefinitionsprovidedintheFederalregulations23CFR§450.104:

Statewide Transportation Improvement Program (STIP) – a statewideprioritized listing/program of transportation projects covering a period of fouryears that is consistent with the long‐range statewide transportation plans andTransportation Improvement Programs (TIPs), and required for projects to beeligibleforfundingundertitle23U.S.C.andtitle49U.S.C.Chapter53.MetropolitanPlanningOrganizationLong‐RangeTransportationPlan(LRTP)– the official multimodal transportation plan addressing no less than a 20‐yearplanninghorizonthatisdeveloped,adopted,andupdatedbytheMPOthroughthemetropolitantransportationplanningprocess.

Intheparagraphbelowthetable,itisuncleartowhat“TheAgency’s”refers.

Attachment 11-C

3.3:KeyActionItemsIn the table, under Responsible Entity, in the statement “Agencies and Commonwealth’sTransportationAgencies”,itisuncleartowhatthefirst“Agencies”refers.4.1.1:SolicitedProjects–HighLevelScreeningIn the first sentence there is another mention of “Agencies and the Commonwealth’stransportation agencies”. What is the difference between these two references to“agencies”?4.2:Detail‐LevelProjectScreeningProcess

Tofacilitatescreening,itisrecommendedthatthescreeningcriteriaonthe“Detail‐levelScreeningReport”templatebere‐wordedsuchthata“yes”answeralwaysindicatesthatthePPTAisanappropriateavenueforthesubjectproject.(Onthecurrenttemplate[datedMarch12,2012],forsomecriteriaa“yes”answerindicatesagoodfit[e.g.for“PublicNeed”]butforsomecriteriaa“yes”answerindicatesabadfit[e.g.for“ProjectRisks”].)6.1:Two‐StatePPTAProcurementProcessTheflowchartshouldbemodifiedtoindicatetheopportunitiesforpublicparticipation.Inparticular, thereshouldbeopportunities forpublic reviewandcommentassociatedwithDecisionPoint4andDecisionPoint5(priortoexecutionofthecontract).7.5:ProjectProcurementThis section should be revised to indicate the opportunities for public participation. Inparticular,thepublicshouldhaveanopportunitytoreviewandcommentonaprojectpriortotheawardingofthecontract. Thisreviewperiodshouldincludeaccesstothefinancialplanfortheproject. Thefinancialinformationshouldbeprovidedintransparent,easytounderstandterms.This section should also acknowledge the implementation of DBE, SWAM and Title VIcomplianceintheprocurementprocess.AppendixB–PPTAProjectDeliveryFrameworkFlowchartp.40Typo:“Forcontinuationrefertopage41”shouldread“Forcontinuationrefertopage42”

Attachment 11-C

p.41Typo:“Forcontinuationrefertopage41”shouldread“Forcontinuationrefertopage42”p.42Typo:“Continuationfrompreviouspage”shouldread“Continuationfrompreviouspages”AppendixD–GuidanceforUnsolicitedProposalPreparationp.50Thelasttwocategories—“ConcessionTerm”and“EndofTermArrangement”—donotaddressthelasttwocategoriesonthe“DetailLevelProjectScreeningReport”template(“KeyConstraintsorAssumptions”and“LifeCycleManagement”).AppendixE–GuidanceonDetail–LevelProjectScreeningCriteriaPotentialdisparateburdenstothecommunityinwhichtheprojectisoccurringneedstobeassessedandfactoredintothescreeningprocess.

Attachment 11-C

 

Resolution on Federal Surface Transportation Authorization WHEREAS, public transportation is essential to keeping the economy of the Hampton Roads region of southeastern Virginia healthy, productive, and prosperous; WHEREAS, a new report by the American Public Transportation Association demonstrates that investment in public transportation will lead to 50,700 jobs per $1 billion invested, with 28,900 jobs per $1 billion attributed to the productivity gains enjoyed by households and businesses, and provides an economic return of $4 for every $1 invested; WHEREAS, Hampton Roads is seeing a growing demand for safe, convenient, and dependable public transportation service, as are other areas across the United States; WHEREAS, public transportation depends upon federal, state, and local partnerships and investment; WHEREAS, revenues to sustain the Mass Transit Account of the federal Highway Trust Fund have not increased since 1993, leaving the fund with woefully insufficient balances and threatening needed investment in public transportation infrastructure; and WHEREAS, the current federal surface transportation authorization, the Moving Ahead for Progress in the 21st Century Act (MAP-21), will expire on September 30, 2014; NOW THEREFORE BE IT RESOLVED: that Hampton Roads Public Transportation Alliance urges Congress to take prompt action to pass a long-term authorization bill without interruption. BE IT FURTHER RESOLVED: that significantly increased funding levels be provided to public transportation to meet rising demand in communities across America. Adopted by the Board of Directors, Hampton Roads Public Transportation Alliance, this 14th day of July 2014, Norfolk, Virginia

Judith E. Brown, President 

Will Christopher, Vice‐President  

P.O. Box 11122, Norfolk, VA 23507 

www.hrpta.com 

Attachment 11-D

Quarterly Snapshot #9:April 2014 - June 2014

Quick Stats$49.9M expended on 217 projects:• 144 projects with Preliminary

Engineering (PE) expenditures• 45 projects with Right-of-Way

(RW) expenditures• 111 projects with Construction

(CN) expenditures

Twenty-six (26) CMAQ/RSTP projects were fl agged for having no expenditures in the past two quarters.

Project Highlight:Shore Drive Bridge Replacement – Lesner Bridge

ExpendituresDuring the past quarter, over $49 million dollars was spent on 217 projects in Hampton Roads. A total of $15.4 million was spent on the following projects: • Nimmo Parkway Construction

(UPC #52058)• Middle Ground Boulevard

Extension (UPC #11816), and• I-264 Pavement Rehabilitation

(UPC #104331). Th ere were 10 other major projects across the region with expenditures in excess of $1 million.

For more information on the HRTPO TIP visit: www.hrtpotip.org.

Th e Lesner Bridge Replacement project in Virginia Beach (UPC #97737) will replace the existing structurally defi cient and functionally obsolete bridge over Lynnhaven Inlet with a new facility. Th e current Lesner Bridge includes twin two-lane bridges-the eastbound span was completed in 1958 and the parallel west-bound span was completed in 1967. Ac-cording to VDOT, recent rehabilitation and maintenance work has extended the life of the bridge, but the harsh marine environment has caused extensive cor-rosion to bridge piers which necessitate replacement of the bridge.

Although the project scope calls for two lanes in each direction, the new crossing will accommodate three lanes in each direction if needed to handle future traf-fi c demands. Th e project includes 10 foot wide shared use paths on each side of the facility for use by pedestrians and bicy-clists. Th e $87 million project is funded with a combination of federal, state and local funds.

During the last quarter, the Lesner Bridge Replacement project had its fi rst construction phase expenditures. Construc-tion will be staged to limit traffi c disruptions. In the fi rst phase, the new westbound span will be built just north of the current bridge, which will remain open to traffi c in the interim. Next, traffi c will be moved to the new single span which will temporarily accommodate four lanes while the old bridge is demolished and the new eastbound span is built on the site of the old bridge. Th e project is scheduled for completion in the spring of 2017.

For more information visit the City of Virginia Beach’s project page.

Tracking CMAQ & RSTP ProjectsHRTPO staff identifi ed 26 projects with CMAQ and/or RSTP allocations through FY 2014 that had no expenditures since January 2014. Out of the 26 projects: 13 projects are completed/cancelled awaiting fi nancial close, 6 are active projects with delayed or unknown status, and 7 are newly active projects still awaiting fi rst expenditure. HRTPO staff will work with locality/agency staff to advance projects on the list.

spathe

Fo

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Click here for the full presentation of quarterly snapshot results.

CN $40,203,954

PE$5,879,490 RW

$3,799,886

Rendering of the Completed Lesner Bridge StructurePhoto Credit: City of Virginia Beach

Attachment 11-E

What is the Hampton Roads Transportation Planning Organization?The Hampton Roads Transportation Planning Organization (HRTPO) is a federally mandated transporta-tion policy board comprised of representatives from local, state, and federal governments, transit agen-cies, and other stakeholders. Responsible for transportation planning and programming for the Hampton Roads area, one of the core functions of the HRTPO is the development and maintenance of the Transpor-tation Improvement Program (TIP).

The HRTPO TIP is a four-year program for the implementation of surface transportation projects in Hampton Roads. These projects include transit, highway, rail, bicycle, pedestrian, and freight-related projects. Before any federally-funded and/or regionally-significant project can be built in Hampton Roads, it must be approved by the HRTPO Board and included in the TIP.

What is the Transportation Improvement Program (TIP)?

The TIP is developed by the HRTPO in cooperation with the Virginia Depart-ment of Transportation, the Virginia Department of Rail and Public Trans-portation, and local public transit agencies. In addition, the public is provided opportunities to review and comment at various stages during the development of the TIP. Once the TIP has been approved by the HRTPO Board, it is in-corporated into the statewide TIP, which is submitted to the Federal Highway Administration and the Federal Transit Administration for approval.

How is the TIP created?

Projects in the TIP may be funded by federal, state, local or private funds, or any combination of such funds.

How are projects in the TIP funded?

Yes, changes are routinely made to the TIP by way of amendments or administrative modifications. The TIP may be amended in order to add, change, or delete projects. TIP amendments must be approved by the HRTPO Board. The TIP amendment process also includes opportunities for public review and com-ment. By signing up for the HRTPO E-Newsletter, you can ensure that you will be notified of opportunities to comment on TIP amendments. Proposed TIP amendments are also posted on HRTPO website under Public Notices. Administrative modifications involve minor changes to projects that do not involve Board approval or public review.

Can the TIP be changed?

There is never enough funding available to make all of the transportation improvements desired, and since the vast majority of transportation funding comes from federal and state taxes, it is important that the public have a say in how and where transportation dollars are spent. The TIP provides that infor-mation for each project, including cost estimates, schedules, funding allocations, and expenditures. The TIP website (www.hrtpotip.org) also includes an interactive mapping tool that allows the user to access project information by location.

Why is the TIP important to me?

INVE$TING YOUR DOLLAR$ IN TRAN$PORTATION

Attachment 11-E

FORIMMEDIATERELEASETues.,Sept.9,2014CONTACT:KevinHall(Warner)2022286884SEN.WARNERANNOUNCES$15MILLIONFEDERALGRANTFORINTERSTATE564CONNECTORPROJECTSERVINGNORFOLKNAVALSTATIONANDNORFOLKINT’L

TERMINALS~Grantwillhelpalleviatecongestion,improvecommute,andsupportjobsandmilitaryactivity~

WASHINGTON – U.S. Sen.Mark R.Warner announced today that the U.S. Department ofTransportation(USDOT)hasawardeda$15millionTransportationInvestmentGeneratingEconomic Recovery (TIGER) grant to the Virginia Port Authority to improve criticaltransportation infrastructure. Thegrant,whichwill bematchedby$16million from thePortAuthority,willsupportconstructionoftheNorfolkInternationalTerminalIntermodalGate Complex and Interstate 564 Connector project. This project will improve the dailycommuteforthousandsintheHamptonRoadsregion, includingthousandsofactivedutymilitary personnel accessing theworld’s largest Navy base, by alleviating congestion onHamptonandTerminalBoulevardsinNorfolk.“TheI‐564projectwillprovideessentialaccessforthePort,helpingoneofVirginia'smostimportanteconomicenginesfunctionmoreefficiently,whilealsoalleviatingcongestionforthousands of commuters, military personnel and businesses,” Sen.Warner said.“I amproudtohaveworkedwiththePortAuthority,GovernorMcAuliffeandUSDOTtoprovidefundingforthismuch‐neededproject.”ThefederalfundswereawardedthroughUSDOT’sTIGER program, a highly competitive grant program that awards federal funds forsignificant road, rail, transit andport projects. The funds aremeant to jumpstart criticalprojects for which all required engineering and environmental reviews are complete ornear completion and which are ready for construction. USDOT received 797 eligibleapplicationsinFY2014.Inadditiontotoday’sI‐564Connectorprojectgrant,USDOTalsoannounceda$24.9milliongranttoTheGreaterRichmondTransitCompanytosupportconstructionofaBus‐Rapid‐Transit line in Downtown Richmond, bringing the amount of TIGER grant funding inVirginiatonearly$40million.

Attachment 11-F