"LET FREEDOM RING"

Dear Exhibitor,

The Hopkins County Fall Festival Board would like to invite you to this year's 46thAnnual Fall Festival. We need and want your support to make this year's Fall Festivalthe best yet! Our team is prepared to help you have an excellent show so pay closeattention to this package of information.

Your exhibit kit is enclosed-it includes event information and important forms. Weencourage you to consider every marketing opportunity to maximize the return on yourinvestment.

Please review the information carefully, paying particular attention to the deadlinedates and forms to return.

Thanks again for being a part of our event.

Sincerely,

Penny EdwardsHopkins County Fall Festival BoardPO Box 177Sulphur Springs, Tx. 75483

ROL1GIES1&1RRGCEDURES

Exhibitor Hours

Friday October 23 9:00a.m. -9:00p.m.Saturday October 24 9:00a.m. -6:00p.m.Sunday Outside Only October 25 Noon-6:00pm

Move-in Hours

Thursday October 22 9:00a.m. -5:00p.m.

Move-out Hours

Saturday October 24 6:00pm-8:00pm

Important Dates

Monday, October 12, 2015 Deadline to reserve & pay for boothrental

Thursday, October 22 Move In Days

Friday, October 23 Opening to public

Saturday, October 24 Deadline for move-out

Sunday, October 25 (Set up outside booth only)

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Pridne Inside Booth

$175.00 per booth Before October 12, 2015

$200.00 per booth After October 12, 2015

Pricing Outside Booth

$175. 00 per booth 8'xl2'-no electricity $210.00 with Electricity per booth 8'xl2'

$225. 00 for a 220 outlet

Listed in alphabetical order:

The following regulations are part of the Exhibitor Lease Agreement and the provisions of both will be ineffect. All matters and questions not covered by these regulations are subject to the discretion of the FallFestival Board and may be amended at any time to accommodate the best interest of the show.

Exhibitor Conduct:

. All exhibits MUST be contained within the exhibitor's contracted area. If your booth intrudes intoanother exhibitor's space or anywhere outside the confines of your assigned booth space, youare in default of your lease agreement and will be required to make immediate changes.

. Exhibitors are not allowed to enter the exhibit space of another exhibitor and at no time mayanyone enter an exhibit space that is not staffed.

Hazardous Work Areas: During move-in and move-out, exhibit halls and loading areas are consideredhazardous work areas. As such, the following guidelines will be strictly enforced:

. No horseplay or practical jokes, etc.

. Use or possession of illegal or controlled substances or any kind is prohibited. Violators will beprosecuted. No gasoline, kerosene, diesel fuel or other flammable liquids may be stored,permanently or temporarily, in hazardous work areas.

. Exit doors may not be blocked with freight, equipment, display materials, etc.

. In general, any and all unsafe conditions or activities are to be corrected promptly. Safety is ofprimary concern in designated hazardous work areas.

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PLEASE REPORT ANY VIOLATIONS OF THE ABOVE TO FALL FESTIVAL BOARD IMMEDIATELY.

EXHIBITORS ARE SUBJECT TO EXPULSION FROM THE SHOW FOR ANY VIOLATIONS.

Miscellaneous: These regulations are hereby made part of the Exhibitor Lease Agreement and theprovisions of both will be in effect. All matters and questions not covered by these regulations are subjectto the decision of Hopkins County Fall Festival Board and may be amended at any time to accommodatethe best interest of the show.

Music, Audio-Demonstrations, Noise: If your product(s) and/or product demonstrations produce soundthat may be disruptive to neighboring exhibitors, we ask that you be mindful of volume at all times.Should Hopkins County Fall Festival receive comptaint(s) regarding the noise level coming from yourbooth, you will be required to lower the volume and possibly eliminate the activity all together.

Parking: During the show, we ask that you park as close to the back of the parking lot adjacent to SulphurSprings High School as possible. This will allow customers to park closest to the building.

Sales Tax and Use permit: You may be required to provide proof of your current Sales Tax and Use permitissued from the Texas State Comptroller of Public Accounts.

Subletting Space: No exhibitor shall assign, sublet, apportion the whole or any part of the space allottedto him, or have representatives, products, equipment, signs or printed materials from other than its ownfirm in the said exhibit space without the prior written consent of Civic Center management.

Other facility rules:

1. Decorations, signs, posters, etc., may not be taped, nailed, tacked or otherwise fastened to

ceilings, painted surfaces, marble or fabric and decorative walls.

2. If adhesive stickers are distributed by an exhibitor, that exhibitor will be responsible for anydamage done to the facility by the stickers being stuck on any surface in or around this facility.

3. Animals and pets are not permitted in the exhibit hall (with the exception of those assisting thehandicap).

4. Carrying a firearm on the premises of the Hopkins County Regional Civic Center is STRICTLYPROHIBITED.

5. All workers, managers and staff are prohibited from the use or possession of alcohol or drugs,guns or other weapons, abusive language or sexual harassment.

6. Civic Center permanent graphics, signs or displays may not be visibly blocked in any manner,covered with temporary signs or repositioned.

7. Civic Center office telephones are reserved exclusively for Civic Center business.

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8. Smoking is not permitted on the show floors or any other part of the building.9. The Civic Center does not provide furniture and equipment for exhibit booths to use other than

one table and two chairs.

10. No lit candles, open flames, propane or other bottled gas in Civic Center buildings except thoseapproved by Civic Center management.

11. No parking is allowed in fire lanes, loading areas or any other location posted 'No Parking'. Thispolicy is strictly enforced. Unauthorized vehicles will be removed at the owner's expense.

12. No signs or decorations may be suspended from the ceilings.13. Clear access is to be maintained to exhibit hall concession stands, restrooms and emergency

exits.

This application must be completed and returned to the Civic Center office by the end of business onMonday, October 12, 2015. You must also pay the booth rental fee of $175.00 per booth. Payments bychecks are suggested.

Exhibitor Information: Inside Booth:

Business Name:

Outside Booth:

Contact Person Name:

Address:

City:. Zip Code:

Business Phone:

Personal Contact Phone:

E-mail:

Product/Service to be displayed or sold:

Door Prizes to be given away (not required but can be a great way to be recognized during the show):

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Booths consist of one 8' table & 2 chairs.

How many 8'xlO' booths will you need? Will you need electricity?

Do you need any pipe to hang signage behind your booth?

By signing below, your company and all persons associated with your company agree to comply with all ofthe Exhibitor Information, Regulations, Policies and Procedures listed in this packet.

Exhibitor Signature: Date:

"LET FREEDOM RING //

2015 Hopkins County Fall FestivalFOOD VENDOR APPLICAITON

Company Name:

Address:

City:

Cell Phone:

Contact Name:

State: Zip:

Email:

Please Note - Email is the preferred method of communication. Please make sure the email address you provide is printed clearly, up-to-date, andchecked frequently.

Food Vendor Booth Spaces: Set up Thursday, Oct. 22nd, 10:00 am to 8:00 pm. Break down Saturday Oct., 24th or Sunday. Oct.26th after 6:00 p. m.

12' x 12' with (1) 110 electrical hook-up............ $250. 00* (cost includes 2 vendor passes).

12' x 12' with (1) 220 electrical hook-up............ $300. 00* (cost includes 2 vendor passes).

Please provide your own electrical cords. More than one electrical 220 hook-up is an additional $75. 00

Bags of ice will be for sale as needed.

The deadline for applications is 5 pm October 12, 2015. Applications received after October 12th, are subject to a $50.00 late charge.Booth Space 12x12 + Add'l Elect + Exclusive = Total

$250. 00 (110 hook up) $

$300. 00 (220 hook up) $

Total -

Payment may be made by: Cash, Check, Money Order or Credit Card.

Credit Card Type (circle one): Master Card Visa

Credit Card Number_Exp. Date.

Please include Certificate of Insurance and health permit with application and payment.

10). The HCFF reserves the right to accept or reject unconditionally any vendor for vendor space. The HCFF also reserves the right to cancel acontract and have the property of the exhibitor removed from the premises, at any time. If, in the Management or its agents judgment, thebusiness or activities of the vendor is deemed questionable, anything less than congenial, or not as represented. Management can have vendorremoved from the premises. Vendor agrees to comply with the HCFF Rules & Regulations, the laws pertaining to the City of Sulphur Springs,Hopkins County, and the State of Texas.

11). Cancellation Policy: A cancellation fee of $50.00 will be deducted from all refund requests prior to October 12th. There will be no refundsafter October 19th.

12). Set-up is on Thursday, October 22th between 10:00 am and 6:00 pm. Break down is on Sat Oct 24th or Sun., October 25th after 6:00 pm.

Participant Indemnification Agreement By signing the application. Vendor agrees to completely and wholly release, indemnify,and hold harmless the Hopkins County Fall Festival, it's members, agents, volunteers, independent contractors employees, and allpersons associated with them from any and all claims, damages, courses of action of any kind whatsoever, statutory or otherwise,personal injury, including death, property damage, lawsuits, and judgments, including court cost, expenses, and reasonableattorney's fees and all other expenses resulting directly or.

It is the understanding of all parties that this Indemnification agreement shall apply whether or not the claims, damages, causesof action, indirectly from the activities, programs and events including without limitation, the activities of the vendor of theHopkins County Fall Festival personal injury, deaths, property damage, lawsuits judgments, court costs, attorney's fees or anyother expense arising directly or indirectly from the negligence of whatever nature, omissions, willful or international acts ofvendor, or their officers, agents, employees, independent contractors, volunteers, other representatives, invitees, licensees, orguest.

2015 Hopkins County Fall FestivalWe will limit the number of vendors with the same type food, if you have an alternate food item make sure you list it below. Noitem may be sold if that item has been contracted on an exclusive basis or item is not listed below. Please use back of form shouldyou need.

Proposed Menu items

Item Price Approved Rejected