The Interagency Electronic The Interagency Electronic Reporting System (IERS) in AlaskaReporting System (IERS) in Alaska

Jennifer MondragonJennifer MondragonAlaska Regional Office, Juneau AKAlaska Regional Office, Juneau AK

InteragencyInteragency• Alaska Dept. of Fish & Game: Alaska Dept. of Fish & Game: Gail SmithGail Smith

• IPHC: IPHC: Heather GilroyHeather Gilroy

• NMFS - Alaska RegionNMFS - Alaska Region• Sustainable Fisheries:Sustainable Fisheries: Jennifer MondragonJennifer Mondragon• Restricted Access Management:Restricted Access Management: Jessie Jessie

GharrettGharrett

International Pacific

Halibut Commission

International Pacific

Halibut Commission

User

NOAA Fisheries - SF ADFG

IPHC

NOAA Fisheries – RAM

Commercial Fisheries Catch ReportingCommercial Fisheries Catch Reporting

User

NOAA Fisheries - SF ADFG

IPHC

NOAA Fisheries – RAM

Web based reporting:• Quota management• Transfers• Coops• Must be in ‘real time’!

via email (eLog):• Groundfish inseason management• catch & production• Can’t afford delay for manual entry

Commercial Fisheries Catch ReportingCommercial Fisheries Catch Reporting

Interagency Electronic Reporting

User

NOAA Fisheries - SF

ADFG

NOAA Fisheries – RAM

IPHC

eLandings Project GoalseLandings Project Goals• Provide fishery managers with more timely Provide fishery managers with more timely

and accurate catch statisticsand accurate catch statistics• Improve efficiency of reporting for industryImprove efficiency of reporting for industry

– Reduce redundant reportingReduce redundant reporting– One time data entry One time data entry – Immediate data validation and feedbackImmediate data validation and feedback

• Reduce data entry burden on agenciesReduce data entry burden on agencies– Reduced data entry volumeReduced data entry volume– One time data entry for paper reportsOne time data entry for paper reports– Reduced correctionsReduced corrections

• Facilitate quota managementFacilitate quota management• Provide documentation of reporting lifecycleProvide documentation of reporting lifecycle

– Signed paper documentsSigned paper documents– Change tracking across reporting lifecycleChange tracking across reporting lifecycle

• One-time data entry to all agencies One-time data entry to all agencies • Electronic reporting for all fisheries: Electronic reporting for all fisheries: catch & productioncatch & production

• Shoreside processorsShoreside processors• At-sea fleetAt-sea fleet

• Catcher processorsCatcher processors• MothershipsMotherships

• TendersTenders

• Paperless system Paperless system • Electronic signaturesElectronic signatures• Bar-coded permit cardsBar-coded permit cards• Electronic quota managementElectronic quota management

• Improve data qualityImprove data quality• Timely, trip-based commercial catch statisticsTimely, trip-based commercial catch statistics• Consider business constraints of industryConsider business constraints of industry

GoalsGoals

Alaskan FisheriesAlaskan Fisheries

• Large, diverse fisheries Large, diverse fisheries with complex with complex management authoritiesmanagement authorities– Crab Crab – HalibutHalibut– GroundfishGroundfish– ShellfishShellfish– SalmonSalmon– HerringHerring– …….. etc.. etc

• Complex management Complex management programsprograms

– Limited entry fisheriesLimited entry fisheries– Individual Fishing Quota Individual Fishing Quota

programs (IFQ)programs (IFQ)– Individual Processor Quota Individual Processor Quota

(IPQ)(IPQ)– Community Development Community Development

Quotas (CDQ)Quotas (CDQ)– Fixed harvest limits (TAC or Fixed harvest limits (TAC or

GHL)GHL)

• Multi-agency license/permit requirementsMulti-agency license/permit requirements

• Real time data collection needed for quota Real time data collection needed for quota

• Large diversity in industryLarge diversity in industry

• Fishing and processing in remote areasFishing and processing in remote areas

Alaskan FisheriesAlaskan Fisheries

Interagency Electronic ReportingInteragency Electronic Reporting

New data collection approachNew data collection approach

Initial Technology ScopingInitial Technology Scoping

• Web systemWeb system access through browser, no setupaccess through browser, no setup instant error checksinstant error checks

• Web reporting technologiesWeb reporting technologies Oracle FormsOracle Forms

• reported to be slowreported to be slow

• high Oracle licensing feeshigh Oracle licensing fees

Java Java • ““thin-client” formatthin-client” format

• acceptable speed across Alaska (minimal graphics)acceptable speed across Alaska (minimal graphics)

• open-sourceopen-source

• Desktop application & emailDesktop application & email installation (one-time)installation (one-time) must submit and receive emailmust submit and receive email zip or file attachmentzip or file attachment upload of fish ticket numbersupload of fish ticket numbers validation & error checkingvalidation & error checking

• Manual landingsManual landings agency data entryagency data entry central location to handle manual submissionscentral location to handle manual submissions

Initial Technology ScopingInitial Technology Scoping

Interagency Electronic ReportingInteragency Electronic ReportingProgram ComponentsProgram Components

Website“eLandings”

Processor Desktop (at-sea fleet)

Agency Interface

review & edit data

Interagency Database

Email attachmentWeb service

Web session

TechnologiesTechnologies

• XML files throughoutXML files throughout– Import of Processor produced filesImport of Processor produced files– Clients to ServerClients to Server– Email data exchangeEmail data exchange– Repository to agency system of recordRepository to agency system of record

• XML allows disparate technologies at XML allows disparate technologies at different agencies and processors to different agencies and processors to interoperateinteroperate

• Web ServicesWeb Services• Java – Desktop, Servlets, backend ServerJava – Desktop, Servlets, backend Server• Open Source ToolsOpen Source Tools

– JBoss, IText, Axis, JAXB, JUnitJBoss, IText, Axis, JAXB, JUnit

Output to UsersOutput to Users

• Fish ticket – PDF paper printoutFish ticket – PDF paper printout

• IFQ receipt/report – PDF printoutIFQ receipt/report – PDF printout

• Searches on account by processor of Searches on account by processor of submitted landingssubmitted landings

– Primary usersPrimary users– Limited usersLimited users

• XML (Extensible markup language)XML (Extensible markup language)

Output to Agency StaffOutput to Agency Staff

• Agency Desktop- by landingAgency Desktop- by landing

• SQL in databaseSQL in database

• Export to legacy agency databasesExport to legacy agency databases

User

NOAA Fisheries - SF

ADFG

NOAA Fisheries – RAM

IPHC

Gulf of Alaska

Bering Sea

Alaska

ImplementationImplementation

3 - Statewide Shellfish4 - Salmon and herring

1 - Rationalized Crab Fisheries

2 - Groundfish in the Bering Seaand Gulf of Alaska

manual landing via FAX

0

100

200

300

400

500

600

Nu

mb

er

Cra

b L

an

din

gs

Rep

ort

s

2006

elandings

Year

86.5%

Electronic “Success” Rate for IFQ Crab Electronic “Success” Rate for IFQ Crab

Example Causes for manual landingExample Causes for manual landing

• Rationalized Crab Program: new, Rationalized Crab Program: new, complex business rulescomplex business rules

• Permit stacking not anticipatedPermit stacking not anticipated– e.g. 9 IFQ permits & 14 stat areas = 126 e.g. 9 IFQ permits & 14 stat areas = 126

lineslines

• Refresh of CFEC permits not timelyRefresh of CFEC permits not timely• Complex business rules and validation Complex business rules and validation

create some inflexibility for the end usercreate some inflexibility for the end user

0

20

40

60

80

100

A B C D E F G H I J K L M N

Web ApplicationWeb Application

Manual

Electronic87%

47%

83%

86%

Cou

nt o

f La

ndin

gs

Shore-side Processor

89% electronic landings96% 99%

82%

Processor WorkstationProcessor Workstation

0

5

10

15

20

25

30

Manual

Web

23%

54%

80%

62%

Cou

nt

Catcher Processor or Floating Processor

A B C D E F G H

63% electronic landings

2007

manual landing via FAX

0

100

200

300

400

500

600

Nu

mb

er

Cra

b L

an

din

gs

Rep

ort

s

2006

elandings

Year

86.5% 95.7%

Electronic “Success” Rate for IFQ Crab Electronic “Success” Rate for IFQ Crab

Continuing ChallengesContinuing Challenges• 24/7 internet reporting requires agency support24/7 internet reporting requires agency support

• ‘‘Agile Programming’ Agile Programming’ – flexible development – test, training, flexible development – test, training,

developmentdevelopment– requires significant resources for application requires significant resources for application

testing, testing, testing…. & more testingtesting, testing, testing…. & more testing– difficult to update Processor Workstationdifficult to update Processor Workstation– Coordination of program with industryCoordination of program with industry

• Agency coordinationAgency coordination– Vital for success!Vital for success!– Significantly increases the workloadSignificantly increases the workload– Identifying short & long term staff resources critical to avoid Identifying short & long term staff resources critical to avoid

burnout.burnout.

• Coordination of program with oversight authoritiesCoordination of program with oversight authorities– Board of FishBoard of Fish– North Pacific Fishery Management CouncilNorth Pacific Fishery Management Council– International Pacific Halibut CommissionInternational Pacific Halibut Commission

• Development of increasingly complex entitlement programsDevelopment of increasingly complex entitlement programs

Continuing ChallengesContinuing Challenges

Lessons LearnedLessons Learned

• Interagency Electronic Reporting System: Interagency Electronic Reporting System: complex and ambitiouscomplex and ambitious

• Rationalized Crab : complex irrespective of Rationalized Crab : complex irrespective of reporting platformreporting platform

• Patience required on all sidesPatience required on all sides • Good relationships with industry Good relationships with industry

facilitates feedbackfacilitates feedback

Groundfish & Halibut IFQ Groundfish & Halibut IFQ ImplementationImplementation

Guy Becken

• Begin spring 2006 Begin spring 2006 (voluntary)(voluntary)

• Incremental Incremental implementationimplementation

• Mandatory in 2007Mandatory in 2007

Thanks!Thanks!

ADF&G: Martina Kallenberger, Kamala Caroll, Lynn Mattes, Krista Milani, Barbi Failor, Kimberly Phillips, Mo Lambden, Donna Kriegh, Rebecca Knight

IPHC: Lara Hutton, Aregash Tesfatsion, Tom Kong, Huyen Tran, Afshin Taheri

NMFS: Jennifer Watson, Patty Britza, Alexander Kotlarov, Mindy Jones