THE KEEP PROCESS

ADMINISTRATION

Use EDCS to assign evaluators to classroom teachers and leaders

Send information from EDCS KEEP

EDUCATORS

Create Authenticated Applications username and password

KEEP PROCESS FLOW

Click on a step to see details

EVALUATEE SELF-ASSESSMENT

Log in •Select KEEP

Self-Assessment

•First screen that shows up•Select level for each construct•“Save” does not submit at this point – simply saves your work!

Artifacts•Optional•Use tab at top of page•Upload files and indicate constructs

Submit Self-Assessment

•Go to TOP of page – mark checkbox as complete

•Go to BOTTOM of page and “Save” – now it is submitted!

Back to overall process

BEGINNING OF CYCLEBeginning

of cycle conference

•In person or electronic•Discuss self-assessment•Discuss goals

Evaluator conference comments

•Conferences tab•Must enter date and comments to save•“Save” does not send to evaluatee•Must mark checkbox and save to send to evaluatee

Artifacts•Optional – either evaluatee or evaluator•Use tab at top of page•Upload files and indicate constructs

Evaluatee Beginning Assessme

nt

•Must go back to self-assessment and make any changes

•Must check checkmark box at top of screen•Save at bottom of screen.

Evaluatee Comments

•Conferences tab•Must enter date and comments to save•“Save” does not send to evaluatee•Must mark checkbox and save to send to evaluatee

Back to overall process

• Detail entered before or after conference

MID CYCLE

Mid cycle conference

•In person•Likely discuss formal observation feedback•Discuss goals

Evaluator conference comments

•Conferences tab•Must enter date and comments to save•“Save” does not send to evaluatee•Must mark checkbox and save to send to evaluatee

Artifacts•Optional – either evaluatee or evaluator•Use tab at top of page•Upload files and indicate constructs

Evaluatee Comments

•Conferences tab•Must enter date and comments to save•“Save” does not send to evaluatee•Must mark checkbox and save to send to evaluatee

Back to overall process

END OF CYCLE

End of Cycle

Conference

•In-Person•Discuss feedback from other observations•Discuss progress towards goals

Evaluator Conference Comments

•Conferences tab•Must enter date and comments to save•“Save” does not send to evaluatee•Must mark checkbox and save to send to evaluatee

Artifacts•Optional – either evaluatee or evaluator•Use tab at top of page•Upload files and indicate constructs

Evaluatee Conference Comments

•Conferences tab•Must enter date and comments to save•“Save” does not send to evaluatee•Must mark checkbox and save to send to evaluatee

Back to overall processNext

END OF CYCLE

Back to overall process

Previous

Student Growth Rating

Instructional Practices

Rating

Summary Rating

Evaluator Comments

•Evaluator adds comments to Summary Rating page•Must mark checkbox complete and save to send to evaluatee

Evaluatee Comments

•Evaluatee adds comments•Must mark checkbox complete and save

Evaluator Comments • Evaluator must go in again,

add comments, mark checkbox and save to complete evaluation!

•Rating suggested based on SGM and IPP ratings

•Comments can be added for each category•“Evidence” will be pre-populated from Artifacts•Rating will be suggested. You can choose to adjust it

•Must complete all fields•Rating will be suggested. You can choose to not accept it and select another rating

End of Cycle Conference, SGM and IPP pages can be worked on simultaneously.

SELF-ASSESSMENT SCREEN SHOTS

EVALUATEE FIRST SCREEN

Back to Evaluatee Self-Assessment

EVALUATEE SELF-ASSESSMENT

Back to Evaluatee Self-Assessment

SELF-ASSESSMENT SAVE

Back to Evaluatee Self-Assessment

ARTIFACTS

Back to Evaluatee Self-Assessment

EVALUATEE CONFIRM COMPLETE

Back to Evaluatee Self-Assessment

BEGINNING OF CYCLE SCREEN SHOTS

EVALUATOR COMMENTS

Back to Beginning of Cycle

EVALUATOR COMMENTS - COMPLETE

Back to Beginning of Cycle

ARTIFACTS

Back to Beginning of Cycle

EVALUATEE COMMENTS

Back to Beginning of Cycle

EVALUATEE COMMENTS - COMPLETE

Back to Beginning of Cycle

MID CYCLE SCREEN SHOTS

EVALUATOR COMMENTS

Back to Mid Cycle

EVALUATOR COMMENTS - COMPLETE

Back to Mid Cycle

ARTIFACTS

Back to Mid Cycle

EVALUATEE COMMENTS

Back to Mid Cycle

EVALUATEE COMMENTS - COMPLETE

Back to Mid Cycle

END OF CYCLE SCREEN SHOTS

EVALUATOR COMMENTS

Back to End of Cycle

EVALUATOR COMMENTS - COMPLETE

Back to End of Cycle

ARTIFACTS

Back to End of Cycle

EVALUATEE COMMENTS

Back to End of Cycle

EVALUATEE COMMENTS - COMPLETE

Back to End of Cycle

STUDENT GROWTH RATING

Back to End of Cycle

INSTRUCTIONAL PRACTICES RATING

Back to End of Cycle

INSTRUCTIONAL PRACTICES RATING

Back to End of Cycle

ADJUSTING SUGGESTED RATING

Back to End of Cycle

SUMMARY RATING

Back to End of Cycle

EVALUATOR COMMENTS #1

Back to End of Cycle

EVALUATEE COMMENTS

Back to End of Cycle

EVALUATOR FINAL COMMENTS

Back to End of Cycle