The Many Roles of the Chief Instructional Officer

The Many Roles of the Chief Instructional Officer

Presented by Pam DeeganSan FranciscoApril 2, 2013

Presented by Pam DeeganSan FranciscoApril 2, 2013

AgendaAgenda

Your role with:

With the faculty With your instructional team With your president With your Board of Trustees

Your role with:

With the faculty With your instructional team With your president With your Board of Trustees

Your role with the facultyYour role with the faculty

Many reasons why people go into administration:

Status Power Control Money

Many reasons why people go into administration:

Status Power Control Money

Your role with the facultyIn general terms – Transformational

Leadership

Your role with the facultyIn general terms – Transformational

Leadership

Collegial Trust Honesty Honor process Transparency No side deals facilitate

Collegial Trust Honesty Honor process Transparency No side deals facilitate

Respect Empower

others Humor Honor and

celebrate achievements

Respect Empower

others Humor Honor and

celebrate achievements

Specifics relative to role with constituent groupsSpecifics relative to role with constituent groups

Your role is dependent upon your 10+1

Your role is dependent upon your 10+1

Education Code §70902 (b)(7)

“The Governing Board shall … ensure … the right of academic senates to assume primary responsibility for making recommendation in the areas of curriculum and academic standards.”

Title 5 § 53203 - Powers

(A) Governing Board shall adopt policies delegating authority and responsibility to its Academic Senate.

(B) Policies in (A) shall be adopted through collegial consultation with the Academic Senate.

(C) Guarantees the Academic Senate the right to meet with or appear before the board.

Title 5 § 53200 - Definitions

(B) Academic Senate means an organization whose primary function is to make recommendations with respect to academic and professional matters.

(C) Academic and Professional matters means the following policy development and implementation matters:

THE Ten . . .

Section 53200 (c)

Curriculum, including establishing prerequisites

Degree & Certificate Requirements Grading Policies Educational Program Development Standards & Polices regarding Student

Preparation and Success College governance structures, as related to

faculty roles continued . . .

THE Ten… (continued)Section 53200 (c) Faculty roles and involvement in

accreditation process Policies for faculty professional

development activities Processes for program review Processes for institutional planning and

budget development

…plus OneSection 53200 (c)

Other academic and professional matters as mutually agreed upon.

Collegial ConsultationSection 53200 (d)

District Governing Board is required to consult collegially with the Academic Senate and develop policies on academic and professional matters through either or both:

1. Rely primarily upon the advice and judgment of the Academic Senate

2. Reach mutual agreement with the Academic Senate by written resolution, regulation, or policy

Do you know your 10 + 1??

Do you know your 10 + 1??

Collegial Consultation - Definitions

Section 53200 (d)

(D) Requires procedures for responding to Academic Senate recommendations that include:

1. When rely primarily, the recommendation of the Academic Senate will normally be accepted, and only in exceptional circumstances and for compelling reasons will they not be accepted.

Compelling Reasons

These terms mean that … in instances where a recommendation is not accepted the reasons for the board’s decision must be in writing and based on a clear and substantive rationale which puts the explanation for the decision in an accurate, appropriate, and relevant context.

--Participating Effectively in District and College Governance

(a publication of Academic Senate for California Community Colleges)

2. When mutual agreement and an agreement has not been reached:

Existing policy remains in effect except in cases of legal liability or fiscal hardship

Board may act - after a good faith effort - only for compelling legal, fiscal, or organizational reasons.

Title 5 § 53203 – More Powers

(E) Academic Senate may assume responsibilities and perform functions as may be delegated by the Governing Board

(F) Appointment of faculty members to college committees shall be made by the Academic Senate - requires consultation with CEO or designee

So, what is your role??So, what is your role??

Depends upon which items are “primarily rely” and which are “mutually agree”

Depends upon which items are “primarily rely” and which are “mutually agree”

The CIO’s role in Primarily Rely

The CIO’s role in Primarily Rely

More passive role Make headway due to “respect”

role Advise Keep things legal Remind of process Examples

More passive role Make headway due to “respect”

role Advise Keep things legal Remind of process Examples

Mutually Agree and the CIO role

Mutually Agree and the CIO role

More active role CIO may co-chair CIO represents the President Still maintain collegiality Examples

More active role CIO may co-chair CIO represents the President Still maintain collegiality Examples

When it Comes to Curriculum

When it Comes to Curriculum

Regardless of primary rely or mutually agree, you should take an active role in program approval process.

MO may vary.

Regardless of primary rely or mutually agree, you should take an active role in program approval process.

MO may vary.

Role with Instructional Team

Role with Instructional Team

You are your team Transformational traits Need to provide adequate structure, internal

processes, and predictability Team needs to know they can try new things and

be able to fail without admonishment Help your team establish instructional goals Never lose your cool or use humiliation or

sarcasm Be prepared - Use the old “Alternate Choice”

method Deans’ Retreat Concept Celebrate !

You are your team Transformational traits Need to provide adequate structure, internal

processes, and predictability Team needs to know they can try new things and

be able to fail without admonishment Help your team establish instructional goals Never lose your cool or use humiliation or

sarcasm Be prepared - Use the old “Alternate Choice”

method Deans’ Retreat Concept Celebrate !

Role with the PresidentRole with the President

Inform the president of what is going on so she can make informed decisions

Thoroughly discuss issues at President’s Cabinet

Okay to disagree, but when decision is made, get with the program

Don’t disrespect and blame the president when in committee

Be ethical, if you can’t agree with majority of decisions, question your role at the college

Inform the president of what is going on so she can make informed decisions

Thoroughly discuss issues at President’s Cabinet

Okay to disagree, but when decision is made, get with the program

Don’t disrespect and blame the president when in committee

Be ethical, if you can’t agree with majority of decisions, question your role at the college

Role with Board of Trustees

Role with Board of Trustees

YOU report to the PRESIDENT! What is your college policy? President needs to know of

requests and conversations Many presidents do not want

contact with Board unless through the President’s office

YOU report to the PRESIDENT! What is your college policy? President needs to know of

requests and conversations Many presidents do not want

contact with Board unless through the President’s office

Questions?Questions?