The President’s Diversity and

Equity Committee Meeting Particulars:

May 11, 2017 2:00 pm to 4:00pm

KPU Surrey – Cedar Boardroom (Room 2110)

Date

Time

Location

Agenda

Item Speaker Start Time

1. Call to Order

A. Davis 2:00 pm

2. Approval of Agenda

A. Davis 2:01 pm

3. Approval of March 28, 2017 Meeting Minutes

A. Davis 2:02 pm

4. Director of Diversity Report

R. Kozak 2:05 pm

5. Business Arising from Previous Meeting

Progress on Action Items i. 3 Civic Plaza Presentation

A. Davis A. Davis

2:15 pm

6. New Business

Canadian Centre for Diversity and Inclusion – KPU as potential Employer Partner (see attachments)

Pride Parade Organization

Aboriginal Language Signage

R. Kozak J. Thorpe R. Kozak

2:35 pm

7. Review 2016/2017 Work Plan (previously Action Plan)

Add new #8 item – Accessibility

A. Davis 3:05 pm

8. Challenges and Success Stories

Various Members 3:35 pm

9. Next meetings

June 15, 2017 – 2pm – 4pm

3:50 pm

10. Adjournment A. Davis 4:00 pm

2016/17 Action Plan

1. Further KPU Trans-Inclusivity initiatives (Washrooms, Admissions, Registration, etc.)

2. Inclusion of HR 15/C.15 Policy Review In All Course Syllabi

3. Support Academic Plan Implementation

4. Access Inquiry (DAMN)

5. Further Community Dialogues

6. Improve Focus on Indigeneity

7. Student Services (Resources, Athletics)

Attending:

Alan Davis President & Vice Chancellor / Chair

Romy Kozak Director of Diversity

Caroline Lillico Confidential Assistant to the University Secretary

Jennifer Au Senate Vice Chair

Josephine Chan Special Assistant to the Provost on Policy & Academic Affairs

Stuart McIlmoyle Associate Vice President - International

Joshua Mitchell Senior Director, Student Affairs

Jas Parmar Director, Compensation, Health & Benefits

John O’Brian Cloverdale Assembly Coordinator

Joseph Thorpe KSA Queer Students Rep

Samantha Davis KSA Aboriginal Student Rep

Munir Dossa KSA Students of Colour Rep

Catherine Kruger Co-Founder of Disability Action Movement Now – D.A.M.N.!

Zahid Dossa KSA Mature Students Rep

Caitlin McCutcheon KSA VP External Affairs & Women’s Rep

Kimberley McMartin KSA Students with Disabilities Rep

Kari Michaels KSA Records and Advocacy Coordinator

Tanvir Singh KSA VP University Affairs

Nancy Dhillon Instructional Associate, Student Development & Success

Valerie Newton APPD – Instructional Associate

Ann Marie Davison Biology Faculty

Renu Seru Counsellor

Joanne Saunders Executive Director, Marketing and Recruitment

Darlene Willier Cree Coordinator, Aboriginal Services

Regrets:

Canadian Centre for Diversity and Inclusion

Thank you for reaching out to the Canadian Centre for Diversity and Inclusion. As discussed, below are

the benefits of becoming a CCDI Employer Partner:

Public recognition on the CCDI website, and on all CCDI communications and materials

(Partner affiliates will not be recognized individually);

Use of the CCDI brand on KPU’s website and other materials;

Free unlimited access to any research information created by CCDI – available to all KPU

employees;

Free unlimited access to CCDI’s Knowledge Repository – available to all KPU employees;

Free unlimited access to CCDI’s Community of Practice Events – available to all KPU

employees;

Free unlimited access to CCDI’s webinars – available to all KPU employees;

Four (4) free passes to CCDI’s Annual UnConference and a 20% discount on additional

purchased passes;

Free access for one participant to join the Employment Equity Practitioners Group (if

applicable);

20% discount off all Canadian Certified Inclusion Practitioner (CCIP) certifications – launching

in Fall 2017;

20% discount off all training programs, including the development of any intact specific

training and solutions; and

20% discount off all consulting services.

There is an annual Employer Partner fee in the amount of $3,000 (taxes not applicable)

Several educational institutions have already joined our growing list of Employer Partners and are

working with us on diversity initiatives:

British Columbia Institute of Technology

Cambrian College

Conestoga College

Douglas College

Georgian College

Mount Royal University

Ottawa-Carleton District School Board

Peel District School Board

Simon Fraser University

TFS – Canada’s International School

University of Alberta

Please click here for a complete list of our Employer Partners. We would be thrilled to have Kwantlen

Polytechnic University join our family!

For your additional consideration, below are our Employer Partner information packages which outline

additional details on what we do here at CCDI, the benefits of becoming an Employer Partner and how

we can support Kwantlen Polytechnic University in its diversity and inclusion journey.

Employer Partner Presentation:

http://www.ccdi.ca/links/EP_Presentation.pdf

This document is a PowerPoint presentation of what we do as an organization and our service

offerings.

Employer Partner Summary:

http://www.ccdi.ca/links/EP_Summary.pdf

This is a summary of the PowerPoint on one page, which is a little more manageable, particularly if

you need to send it to anyone.

I’m more than happy to address any questions that arise as you go through your decision-making

process.

Sincerely,

Nyla Camille Guerrera

Director, Client Services | Directrice, Services aux clients Canadian Centre for Diversity and Inclusion | Centre canadien pour la diversité et l’inclusion

nyla.camille@ccdi.ca | +1 (416) 968-6520 x112 | C: +1 (647) 929-2717 | www.ccdi.ca

The President’s Diversity and Equity Committee

2016/2017 Workplan Updated March 27, 2017

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

1 KPU Trans-Inclusivity Initiatives

2015? - Gender inclusive washrooms

June 30/16 – Natasha Lopes will provide a more thorough update on Trans initiatives at the next meeting

July/Aug 2016 – Romy has obtained reports from Facilities confirming that various single stall washrooms on Richmond and Surrey campuses have new signage indicating function as well as gender-inclusivity. Information shared with Natasha Lopes

2015? - Trans-friendly admissions/ registration practices

Jan 17/17 – Dr. Davis to follow up with University Registrar Zena Mitchell on progress of enabling name and gender changes in the university's record-keeping system.

Aug 24/16 - Trans-inclusive initiatives relating to admissions are in the hands of the Registrar. The BC Association of Registrars and BCCAT have hired TransFocus Consulting to advise on trans-inclusive measures.

Sept 7/17 - Romy met with principal partner of TransFocus; their role is mainly to guide organizations in determining their priorities.

Note: Feb. 27, 2017 – MacEwan University announced today that

students will be permitted to change their name and gender in the university's record-keeping system. Romy mentioned this to the University Registrar at KPU Day March 3.

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

2 Inclusion of HR 15/ C.15 Policy Review in all Course Syllabi

2016? - HR 15 to be included on all course syllabi

Jan 17/17 – Romy to continue to remind Faculty Councils of this requirement and to draft standard language to send out for Summer 2017 syllabi.

Aug 2016 – Romy contacted Josephine Chan to request further outreach to faculty about including HR. 15 on course syllabi.

Jan 17/17 – Romy has attended Faculty Council meetings for Arts, Trades and Technology, and Business and asked them to remind faculty members to include HR. 15 on their syllabi. Several members of all Councils indicated they were unaware of this requirement.

Mar 28/17 – Romy has now reminded all Faculty Councils to inform faculty members about including HR 15 on syllabi, and will be working with members of the Faculty of Health to develop standardized language to this effect.

2016/2017 PDEC Workplan Page 2 of 4

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

3 Support for Academic Plan Implementation

Aug 24/16 – Review Academic Plan to highlight key issues relating to PDEC and obtain updates (Romy/Fabio)

Oct 17/16 – Romy presented a summary of diversity-related initiatives on the Academic Plan along with progress indicators from June 2016.

Dec 9/16 - Committee discussed summary presented at previous meeting

Jan 17/17 – Invite Provost Sal Ferreras to an upcoming PDEC meeting to provide further details.

Mar 17/17 – Romy met with IAP to discuss process of tracking progress towards diversity goals and of ensuring clear diversity goals are integrated in the new strategic plan that will take effect in 2018

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

4 Accessibility Research (DAMN)

Jan 17/17 – DAMN is updating research plan to meet REB recommendations.

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

5 Community Dialogues

Outreach to KPU Community Oct 17/17 – Romy will ask to attend Faculty Council meetings to create awareness of PDEC and seek input on priorities from various academic areas

Jan 17/17 – Romy to continue to attend Faculty Council meetings

Jan 17/17 – To date, Romy has attended Faculty Council meetings of Arts, Business, and Trades and Technology

Mar 6/17 – Romy staffed a PDEC booth/display at KPU Day. Next year's outreach to include KPU Day, Open House, and KDocs

Mar 28/17 – Romy has attended Council meetings of all Faculties, as well as the General Meeting of the Faculty Health.

Mar 28/17 – Caroline Lillico and Romy are working with Marketing to create publicity materials for PDEC, including standing banners and information pamphlets

Participation in Community Events Mar 29/16 – KPU and KSA to participate in the Vancouver Pride Parade

Aug 24/16 – PDEC to look into collaborating with KSA and KPIRG to participate in AIDS Walk to Thrive in September 2016

June 30/16 – Committee discussed KPU participation in Vancouver and Surrey Pride parades and plans to improve presence next year

Oct 17/16 – Committee debriefed about successful participation in AIDS Walk to Thrive

Acknowledgement of KPU Communities

Aug 24/16 – Dr. Davis will discuss Cedar Courtyard Painting and identify additional possible spaces and opportunities for acknowledgement of KPU communities with Craig Regan (Facilities).

Jan 17/17 – Dr. Davis reported this is in progress. The KSA are also involved in these discussions.

PDEC Event Fund (Calls for applications to go out Sept. 1 and Feb. 1)

Aug 24/16 – Romy/Fabio to update and send out call for applications to PDEC Event Fund

Oct 17/16 – PDEC Event Fund Call for proposals updated; two funding applications approved

2016/2017 PDEC Workplan Page 3 of 4

Oct 17/16 – A supplemental call for applications, due by Jan. 1, will be sent out.

Jan 17/17 – Four applications to the PDEC Event fund were reviewed and approved

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

6 Improve Focus on Indigeneity

First Nations Art Aug 24/16 – Dr. Davis will discuss the display of First Nations Art with Provost Dr. Ferreras. Fabio to look into what comparable institutions have done re: community recognition/artwork on campus.

Dec 9/16 – Fabio will discuss Aboriginal Art with Natalie Walker re:

Aboriginal Advisory Committee.

Jan 17/17 – Dr. Davis has discussed the display of First Nations Art with Provost Dr. Ferreras; funds are still available to be used. Aboriginal Advisory Committee to be involved in decisions.

Mar 29/16 – Provost to be invited to a future meeting to provide update on initiatives relating to Indigeneity

June 30/16 – Sal Ferreras presented to the committee, noting KPU's recent reception of a $75K grant that will be used to create an Indigenous competency training program for governance groups and to conduct research on the needs of Aboriginal students in our area.

Territorial Acknowledgement Aug 24/16 – Dr. Davis will bring suggestion of plaques acknowledging First Nations territories to PUE. Fabio will look into the cost of plaques for each campus. We are looking for a standard plaque with a blanket statement of territorial acknowledgement.

Jan 17/17 – The suggestion of plaques acknowledging First Nations territories has been pursued and Dr. Ferreras is looking into this with Joanne Saunders.

Dec 9/17 - Romy contacted Joanne Saunders regarding the addition of a territorial acknowledgement on the About Us page of the KPU website.

Jan-Mar/17 – Romy followed up with Joanne Saunders and provided feedback on draft territorial acknowledgements on the KPU About Us webpage.

Feb-Mar/17 – Romy has been gathering examples of territorial acknowledgements from faculty course presentations

Display of Aboriginal Blanket Dec 9/16 – Fabio will search for the Aboriginal blanket that was used in an event years ago and find where it is currently located.

Jan 17/17 – Fabio has found that the Aboriginal blanket is in the possession of Annette Reynolds/Sociology Department. Stuart has been put in touch with Annette to discuss display options at the Richmond campus.

2016/2017 PDEC Workplan Page 4 of 4

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

7 Student Services Jan 2016 - Unclear Feb 2016 – Jane Fee to attend the April 2016 PDEC meeting

Oct 17/16 – Romy to discuss scholarships for students from specific identity groups with Office of Advancement/ Josh Mitchell

Dec 9/16 – Romy presented spreadsheet of scholarships aimed at specific identity groups to committee.

Dec 9/16 – Josh Mitchell to provide 'big data' perspective on distribution of scholarships and bursaries at a future meeting, likely by April 2017.

Jan 17/17 – Josh Mitchell to be invited to the next PDEC meeting to report on diversity awareness within Student Services.

Goal Date Target Issues Recommended Actions Follow Up Date

Completed Meeting Date Action Item Date Particulars

8 Accessibility Wheelchair accessible washrooms Aug 24/16 – Dr. Davis will talk to Craig Regan re: wheelchair accessible bathroom for the 3rd floor in Richmond.

Nov 16/16 – Romy and Josh met with Facilities to establish a means of addressing accessibility issues.

Jan 17/17 – Dr. Davis has been in contact with Craig Regan re: a wheelchair accessible bathroom for the 3rd floor in Richmond

Universal Design of new facilities Dec 9/16 – Dr. Davis will follow up with appropriate parties to ensure facilities under construction (3 Civic Plaza, Wilson School of Design) are factoring principles of inclusivity.

Jan 17/17 – Dr. Davis to present plans for 3 Civic Plaza to PDEC at the next meeting

Jan 17/17 – Dr. Davis has ensured the appropriate parties have factored in principles of inclusivity during the construction of 3 Civic Plaza and the Wilson School of Design.