the programme

The Programme

• Short Breaks Funding 2014-15

• Local Grants Panels• Learning and

Development Update

• Hampshire Youth Conference and Young People’s participation

Short Breaks Grants – 2014-15

• 8 Local grant panels across Hampshire – local knowledge and parent / carer involvement. Applications need to be separated by geographical area.

• Higher cost specialist activities – panel to review prior to Local Panels

• Local panel reps will look at your Monitoring returns alongside grant applications

Closing Date for applications:Applications must be received by

5pm on Monday 28th October 2013

Application process is now open online for over £5,000 on the standard

Hampshire County Council grants form

The Guidance notes have been updated – PLEASE USE THEM!

Grants application system

Use this button to accessthe application form and guidance notes

Grants application system

• For multiple activities, please fill out one grant application and put the various clubs/sessions details on the Supplementary Question forms – these can be accessed when you are in the online application form, or from the short breaks funding pages

• There are 2 supplementary forms – one for Activities and one for Finance – please complete both.

• You can request funding to help subsidise families in financial hardship

• Discuss your application with Bridging workers and other local providers to avoid duplication

Financial Supplementary Questions for Short Breaks – Multiple Activities

Organisation Name:

Please give details of how much you will be asking participants to pay to attend each activity. (Note: disabled participants are expected to pay the standard amount but no more).

The figure to enter here is the amount each parent pays for their child to attend each session, (NOT the total amount of income expected).

Activity / Project 1 Activity/ Project 2 Activity / Project 3

£ £ £

Please add additional boxes if required

Please complete the budget table below to provide a breakdown of the funding requested for each service you are proposing. Give details of any additional costs which will enable you to meet the specific requirements of children and young people with disabilities who will be attending.

Activity/ Project 1

Description: Cost/£

Staff costs – please give details

Resource costs – please list details of equipment to be purchased

Training costs - please list

Organisation Name: Supplementary Questions for Short Breaks - Multiple Activities Please complete the table below to provide a summary of what the funding is being requested for, when the activity is to take place, and how many sessions are to be offered. Brief description of proposed service and the location and venue: Please use a separate row for each service proposed i.e. 1. Saturday club in Village Hall, Anytown and 2. Summer Holiday Scheme in High School, Funville

Dates of service delivery

When will the activity happen?

a) weekday evenings

b) weekends c) holidays (please say which holiday)

Total number of sessions

Duration of each session (in hours)

Is your proposal: a)continuity of existing service b)development of existing service c) new opportunity to target group

Please tell us how many children and young people with disabilities/additional needs will benefit from each of your services under each age range (number of young people engaged not number of visits)

1.

Aged 0-5 = Aged 6-12 = Aged 13-15 = Aged 16-19 = Total =

2.


3.


Top tips…..• Please make sure you tell us:

– What is the activity?– Where are you doing it?– How has the need been identified?– When will it take place?– Who will attend?

• Attach Supporting documents required with your application

• Apply well before the deadline

What happens next?

• Panels happening throughout November & December• Providers will be sent the panels’ recommendations

before Christmas, after all panels have taken place• Councillors will make formal decisions on 22nd January

2014, subject to council’s overall budget being set• We will send you the written grant agreement

immediately after the Council’s budget meeting, usually late February

Group activity(mock grant panel)

• You will have a budget of £30,000• 4 or 5 applications to consider• ONLY have the info in front of you• Must make a decision in the time allowed• View it using the ‘character card’ you have

The clock is ticking...

Tips for Panel Members

• The funding is limited and we need to ensure that Grants awarded represent value for money

• Will the activity or scheme be well attended? Is there any feedback to suggest that attendance has been good in the past?

• To ensure that the Short Breaks funding can stretch as far as possible, items such as food and drink, transport, and expenses are not considered. See guidance notes.

• Do we know how many children will be able to attend the scheme or activity?

Top tips…..• Please make sure you tell us:

– What is the activity?– Where are you doing it?– How has the need been identified?– When will it take place?– Who will attend?

• Attach Supporting documents required with your application

• Apply well before the deadline

Children and youngpeople’s participation

• What do children and young people communicate to you about your provision?

• What has changed based on feedback you have received from them?

• Is involving children and young people something that is embedded in your provision?

• How do you ensure that services, funding bodies and partners know what children and young people are saying?

Children and youngpeople’s participation

• Consultation document/guidance – early October ‘13

• 12 week consultation period• Hampshire County Youth Conference• Analysis/findings report available early

February ‘14

Learning and Development

• Survey – 85 responses. Thank you • Half day workshops, mornings preferred• Topics: Disability awareness, Autism,

Behaviour, Parents/Carers, Sensory, Learning Disabilities, Communication

• Inspiring Inclusion Conference – yes!

Inspiring Inclusion Conference 2014?

It will be in March 2014. Date options:Tuesday 4th Wednesday 5th Tuesday 11th Wednesday 12th

Please let Kaz White know of any other events that clash with any of these dates. Keynote speakers – any more suggestions?

Wendy LawsonAutism Workshops

• Tuesday 8th October 2013• Daytime 10.30am – 2.00pm• Evening 7.00pm – 10.00pm• The Alton Maltings, Alton• Activity providers and Parents/Carers• Price: £15, £10, £7

Book now!

Effective Communication

With parents/carers and disabled young people •Friday 27th September•9.00am to 12noon•Romsey, Test Valley•Activity providers •Price: £10 per person

Limited places

Book now!

Conversations with parents/carers

…and General Disability Awareness •Monday 21st October•10.00am to 1.00pm•Waterlooville/Havant•Activity providers •Price: £10 per person

Limited places

Book now!

Making Activities Deaf Friendly

• Sunday 9th February 2014• 10.00am – 4.00pm• Havant Leisure Centre• Activity providers • Price: £16.50/Short Break Activity provider

(discounted from £26.50), volunteers FREE • Only 20 places!

Outdoors TrainingIs it required in 2014?

• Canoeing, Climbing and Sailing• General Outdoors disability

awareness (good for all)• 6th-9th or 13th-16th February 2014• Please respond to survey (5mins)

KIDs eLearning

• New Learning Platform• Re-launched 10th June 2013• Migration problems• Updated modules fab • Less user friendly • Any feedback please let me know

Local workshops

• Thanks for offers of venues

• Speak to your Bridging Worker

Keep sharing knowledge and great practice

SB Capital Community Projects

• Hoists and changing tables: Taro, Ringwood, Basingstoke Sports Centre, Farnborough

• Pool hoists: Hart, Bishops Waltham, Farnborough

• Changing places: Havant, Romsey, Hamble• Sensory room: Eastleigh• Play areas: Alice Holt Forest, Royal Victoria

Country Park

Disability Coaching Network

• Raise the profile of disabled and non-disabled coaches in sport

• Recruit, develop and retain more coaches who can deliver inclusive sport

• Highlight the gaps in disability coaching• Create even more choice for disabled

participants

Hampshire Gateway

Deadline for Activity Forms is 20th September!

Lastly…

Questions and Answers

(The following slides includes questions asked at the Provider Forum on September 16th, 2013)


Q. How much funding is available to each local panel and how can we find out?A. We put our available budget into a calculation sheet that takes into account the population of children in each area, and gives weighting to deprivation, rural factors, and disability (using SEN information). This is usually ready for panels to use in November. Q. How will local panels affect activities where people come from all over Hampshire to attend?A. We reserve a proportion of the budget for this type of activity and have a central panel for ‘All of Hampshire’.


Q. Any chance the Short Breaks funding will be extended past the age of 18-19?A.Activities can be funded for 0-19 year olds. There are no plans to extend this at present, but many providers continue to offer activities using other funding, which we know is appreciated by young people and families.Q. How can I save a copy of my online application form?A. Your applications can be ‘saved for later’ during completion. Please follow the instructions on the form to save a copy.


Q. If we cover more than one area i.e. Havant and East Hampshire, how do we apply?A.Please put in a separate application for each area you wish to provide activities in, so each local panel can consider it. If you need to you can discuss your particular service with the Short Breaks team.

Q. There is very little time to network/chat to/meet other providers at these forums. A. Thanks for the comment – we know this is really important. We will include some more time for this at our next Forum. Please also use your local Providers Forum for this too.


Q. Shouldn’t grant forms ask how many children with a statement of Special Educational Needs (SEN) attend the clubs, in order for panels to take this into account?A. We ask how many disabled children are expected to attend the activity in Question 9 of the form (also see Guidance notes). Importantly, not all children with disabilities need or want a SEN Statement, but they might still attend clubs/activities and need additional support. The target group for our short breaks funding is Gateway Card holders, more information at www.hants.gov.uk/shortbreaks/gatewaycard.htm . We ask current activity providers to tell us how many Gateway Card holders attended in their monitoring returns.


Q. How far can panels go in recommending how money is spent?A. The panel makes recommendations which are subject to a decision by the Lead Councillor for Children’s Services (see earlier slide). The Panel often recommends prioritising funding for one activity and not another – this recommendation must be followed. The Panel may also have other suggestions as part of the recommendation, for example a change to parental charge amounts, which should be taken seriously and explored further. For some large applications, the Short Breaks team would meet with the provider to discuss further how recommendations could be implemented, after the panel.


Q. Can you apply for both over £5k and under £5k at the same time for different activities?A. No, if you are putting in a large ‘over £5,000’ application then all proposed activities should be included on this application. The panel would expect this application to include all your plans for the year ahead. Please contact the Short Breaks team if you need to discuss your service.

Thanks for coming

And remember…

•Read the guidance notes

Book today!

the programme

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